2003-25303 ResoRESOLUTION NO. 2003-2_5303
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, AMENDING THE ONE
YEAR ACTION PLAN FOR FEDERAL FUNDS FOR FISCAL
YEARS 199511996, '1997/1998, 1998/1999,1999~2000, 2000/2001,
200112002, AND 2002/2003, TO REPROGRAM CDBG FUNDS IN
THE AMOUNT OF $1,291,142, AND ESG FUNDS IN THE
AMOUNT OF $335, AS DESCRIBED IN EXHIBIT I TO THIS
RESOLUTION; AND FURTHER AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE THE RELATED AGREEMENTS FOR
THE REALLOCATION OF AFOREMENTIONED FUNDS.
WHEREAS, the City of Miami Beach is an entitlement recipient of federal
formula HUD grant programs as follows: Community Development Block Grant
(CDBG) funds, HOME Investment funds (HOME), and Emergency Shelter Grants
(ESG), and the City expects to continue to receive entitlement funds from these grant
programs to operate the City's housing and community development activities; and
WHEREAS, each year, the City prepares an annual One Year Action Plan
detailing how it intends to allocate funds received from HUD to conduct eligible
activities for the benefit of Iow and moderate-income Miami Beach residents; and
WHEREAS, periodically, it is necessary for the City to amend the One Year
Action Plans by reallocating funds from previously funded activities to fund new or
amended CDBG and ESG activities; and
WHEREAS, the proposed amendments to the One Year Action Plans are
detailed in Exhibit 1, attached hereto; and
WHEREAS,
Development (HUD)
ratio of less than .1.5
for CDBG grantees, the U.S. Department of Housing and Urban
regulations require that grantees must maintain an expenditure
times the annual grant award amount; and
WHEREAS, the City intends to be compliant with this timeliness ratio once
the proposed reallocations are approved and executed, thereby, maximizing the use
of all federal funds received; and
WHEREAS, in accordance with HUD regulations and the City's Citizen
Participation Plan concerning substantive amendments, the Administration held a 30-
day citizen comment period, which was advertised on June 12, 2003 through July 11,
2003, and no comments were received.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor
and Commission approve amendments the One Year Action Plans for Federal Funds
for Fiscal Years 1995/1996, 1997/1998, 1998/1999, 1999/2000, 2000/2001,
2001/2002, and 2002/2003, to reprogram CDBG funds in the amount of $1,291,142,
and ESG funds in the amount of $335 as described in Exhibit 1 to this Resolution;
and further authorizing the Mayor and City Clerk to execute the related agreements
for the reallocation of the aforementioned funds.
PASSED AND ADOPTED this 30ch day~ ~~ , 2003.
ATTEST:
/CITY CLERK
JMG/RCM/VG/JR/jfq
T:~AGENDA~003\jul 3003\regular~Reprogrammed Funds Item Reso
APPROVED AS TO
FORM & LANGUAGE
& Fo/~E~CUTION
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
Resolution to approve the amending of One Year Action Plans to reprogram prior year unspent CDBG
funds in the amount of $1,291,142 and ESG funds in the amount of $335 for new or amended activities.
Authorization for the Mayor and City Clerk to execute any related agreements.
Issue:
Should the City of Miami Beach Commission amend One Year Action Plans in order to reallocate prior
year unspent CDBG and ESG funds?
Item Summary/Recommendation:
Periodically, it is necessary to reallocate prior year unspent CDBG and ESG funds in order to fund new or
amended activities. These new or amended activities have been identified to receive funding based on
their need in the community and their ability to expend the funds in a timely manner (see Exhibit 1 ). This
reallocation of funds is necessary to maximize the City's use of federal funds. These actions also keep the
City in compliance with HUD's federal regulation for CDBG grantees to expend funds in a timely manner.
Advisory Board Recommendation:
On June 17, 2003, the Community Development Advisory Committee approved the reallocation of funds
as outlined in Exhibit 1.
Financial Information:
Source of Amount Account Approved
Funds: 1 $1,291,142 133.5080.000349
! 2 $ 335 137.5190.000345
3
4
Finance Dept. Total
City Clerk's Office Legislative Tracking:
I Vivian P. Guzman
Sign-Offs:
Department Director
Assistant Cit~y~anager
City Manager
T:~AGENDA~2003\jul3003\consent\Reprogrammed Funds Summary.doc
DA'rE 7- 0-03
COMMISSION MEMORANDUM
To:
From:
Subject:
Mayor David Dermer and Date: July 30, 2003
Members of the City Commission
Jorge M. Gonzalez {.. ~
City Manager i~ p't~)
A RESOLUTION'OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AMENDING THE ONE YEAR ACTION
PLANS FOR FEDERAL FUNDS FOR FISCAL YEARS 1995/1996,
1997/1998, 199811999, 1999~2000, 2000/2001,200112002, AN D 2002~2003,
TO REPROGRAM PRIOR YEAR CDBG FUNDS IN THE AMOUNT OF
$1,291,142 AND UNSPENT ESG FUNDS IN THE AMOUNT OF $335, AS
DESCRIBED IN EXHIBIT I; AND FURTHER AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE THE RELATED AGREEMENTS FOR
THE REALLOCATION OF THE AFOREMENTIONED FUNDS.
The City of Miami Beach is an entitlement recipient of federal formula grant programs from
the U.S. Department of Housing and Urban Development (HUD). Each year, the City
prepares an annual One-Year Action Plan detailing how it intends to allocate funds
received from HUD to conduct eligible activities for the benefit of Iow and moderate-income
Miami Beach residents. The City Commission will consider the Fiscal Year 2003/04 One-
Year Action Plan component of the Five Year Consolidated Plan for Federal Funds at this
July 30, 2003 City Commission meeting.
From time to time, the City amends the One Year Action Plans for Federal funds for
purposes of reallocating prior year unspent funds to fund new or amended activities. The
reallocation of funds ensures maximum use of federal funds. HUD requires that CDBG
grantee communities like Miami Beach not have a balance of unexpended CDBG funds on
hand greater than 1.5 times the total annual amount of their CDBG award. HUD checks to
see if this ratio is in compliance 60 days prior to the end of the grantee's fiscal program
year. Oftentimes, the City is able to maintain the required 1.5 timeliness expenditure ratio
by reprogramming funds. Currently, the timeliness ratio is 1.55, however, the City expects
to meet its timeliness test prior to the end of the fiscal program year (July 31, 2003) and
thus be in compliance.
A summary of the proposed amendments to the Plan are listed in Exhibit I. Amendments
to the One Year Action Plan for FY 2000/01, 2001/02 and 2002/03 include reallocating
unspent funds to fund new Fiscal Year 2003/04 activities. Among the new activities to be
funded are the change in use of CDBG funds from rehabilitation in the amount of $501,221
to new construction for Fire Station #4; reallocating unspent funds in the amount of
$300,000 from prior years to fund the new activity of the Owner Occupied Rehabilitation
program which will preserve the existing housing stock and maintain affordable housing for
Iow and moderate income persons; reallocating $174,832 from prior year unspent funds for
CDBG and ESG Reprogrammed Funds
Commission/vfemorandum - July 30, 2003
Page 2 of 2
facility improvements for the Log Cabin Training Center which provides life skills and
vocational training for developmentally disabled adults; and to retroactively approve the
reallocation of prior year unspent funds for the tree planting activity on 81st Street and
Crespi Boulevard and the landscaping of the mini-park at 79th Terrace which occurred
during the National Community Development Week celebration of April 21 - 27, 2003.
The funds to be reprogrammed under the Emergency Shelter Grants (ESG) program
include a small amount of unspent funds from fiscal year 2001/02 to be reallocated to the
fiscal year 2003/04 entitlement amount for homeless prevention and homeless support
service activities.
The proposed reallocation of funds is subject to a 30 day public comment period held from
June 12, 2003 to July 11, 2003. No comments were received during the comment period
on the proposed amendments. In addition, the members of the Community Development
Advisory Committee (CD^C) were advised of the proposed amendments at their June
meeting held June 17, 2003.
The Ad,~stration recommends approval of the amendments.
JMG/~;~/1/VPG/~jjfq r rammed Funds Item doc
T:~~O$~iul3OO3\consent~ep og .
EXHIBIT 1
Fiscal REPROGRAMMED FUNDS AMOUNT REDISTRIBUTION OF FUNDS AMOUNT
Year AGENCY/PROJECT AGENCY/PROJECT
One Year Action Plan (CDBG Pro~lram) One Year Action Plan (CDBG Pro~lram)
2000/2001 City of Miami Beach Relocation Assistance $50,000 FY 2003/2004 One Year Action Plan $295,799
Miami Beach Senior High School/Fire Gates $15,973 For activities as described in the FY
2001/2002 CDBG Planning & Administration $112,426 2003/2004 One-Year Action Plan for
City of Miami Beach Office of Homeless $3,725 Federal Funds
Coordination/Homeless Assistance Program
Jewish Community Services/Homeless $8,980
Outreach Prevention & Employment
RAIN Parents/Family Services $155
UNIDAD of Miami Beach / Project Link $4,540
200212003 Homeless Providers/Emergency and $100,000
Transitional Housing Request for Proposals
1997/1998 City of Miami Beach Fire Department/Fire $280,021 FY 200212003 One Year Action Plan $501,221
Station 4 Rehabilitation City of Miami Beach Fire Department / Fire
1998/1999 City of Miami Beach Fire Department / Fire $221,200 Station 4 Relocation and Construction
Station 4 Rehabilitation
1999/2000 City of Miami Beach Housing Programs $4,850 FY 2002/2003 One Year Action Plan $300,000
200012001 City of Miami Beach Housing Programs $240,000 Miami Beach Community Development
200112002 City of Miami Beach Housing Programs $55,150 Corporation/Owner-Occupied Rehab
Pre~lram
1995/1996 City of Miami Beach Relocation Assistance $199 FY 2002~2003 One Year Action Plan $174,832
199811999 City of Miami Beach Multi- Family $10,857 City of Miami Beach Log Cabin Training
Rehabilitation Program Center/Facility Improvements
199912000 CDBG Planning & Administration $75,014
20001200t CDBG Planning & Administration $82,178
City of Miami Beach Multi-Family $6,584
Rehabilitation Procjram
1995/1996 Calais Drive Street Improvements $13,815 FY200212003 One Year Action Plan $16,170
Miami Beach Police Athletic League/Juvenile $2,355 City of Miami Beach Parks and Recreation
Center Department/Park at 81st & Crespi Blvd.
1995/1996 Miami Beach Police Athletic League/Juvenile $3,120 FY 200212003 One Year Action Plan $3,120
Center City of Miami Beach Parks and Recreation
Department / Tree Planting on 79th Terrace
Total CDBG Funds $1,291,142 Total CDBG Funds $1,291,142
REPROGRAMMED FUNDS AMOUNT REDISTRIBUTION OF FUNDS AMOUNT
AGENCY/PROJECT AGENCY/PROJECT
One Year Action Plan (ESG Program) One Year Action Plan (ESG Program)
2001/2002 City of Miami Beach Office of Children's $283 FY 2003~2004 One-Year Action Plan $335
Affairs/Neighborhoods First Support Team $52 As described As described in the FY
RAIN Parents, Inc. / Family Services 2003/2004 One-Year Action Plan for
Federal Funds
Total ESG Funds $335 Total ESG Funds $335