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LTC 157-2003 CITY OF MIAMI BEACH Office of the City Manager Letter to Commission No. To: From: Mayor David Dermer and Date: July 11, 2003 Members of the City Commission Jorge M. Gonzalez ~ ,, City Manager NATIONAL ASSOCIATION FOR THE ADVANCEMENT OF COLORED Subject: PEOPLE (NAACP) CONVENTION As you are aware, the National Association for the Advancement of Colored People (NAACP) 94th Annual Convention will be taking place at the Miami Beach Convention beginning today, Friday, July 11,2003 through Thursday, July 17, 2003. Attached you will find a schedule as well as the Police operations plan and overview. There are 6 host hotels: Fontainebleau Hilton, Radisson Deauville, Loews, Royal Palm Crowne Plaza, Eden Roc & Wyndham Hotels. The major events taking place throughout the convention are as follows: Saturday, July 12, 2003 2:00 p.m. - 6:00 p.m. Commerce & Industry Show Convention Center- Hall D Ribbon Cutting Retail Ribbon Cutting 9:00 a.m.- midnight Delegate's Reception Fontainebleau Hotel Ball Carnival Night Room No alcohol served 9:30 p.m. - 1:00 a.m. ACT - SO Youth Activity Radisson Deauville Estimated attendance: 1200 youth Sunday, July 13, 2003 6:00 p.m. - 8:00 p.m. Public Mass Meeting Convention Center- Hall D Keynote Speakers: Senator Bob Graham in Julian Bond, Chairman attendance. National Board of Directors Monday, July 14, 2003 9:30 a.m. - 12:30 p.m. First Plenary Session Convention Center- Hall C Keynote Speaker: Televised Live: Kweisi Mfume · C-SPAN President/CEO NAACP · CNN · Reverend Curry 2:30 p.m. - 5:00 p.m. Presidential Candidates Convention Center - Hall D 6:30 p.m. - 8:00 p.m. Youth Night Mass Meeting Convention Center 8:30 p.m. - 11:00 p.m. Gospel Extravaganza Jackie Gleason Theater Featuring: Donnie McClurkin Tuesday, July 15, 2003 Noon - 8:00 p.m. Job Fair Convention Center Free & Open to Public 8:30 p.m.- 10:30 p.m. Comedy Show (Adults and Jackie Gleason Theater Youth) July 11, 2003 - L TC NAACP Page 2 of 2 Wednesday, July 16, 2003 9:30 a.m. - 12:30 p.m. Plenary Session Convention Center Summit of the Caribbean Haitian President in Part 1 attendance Televised live: CNN 7:00 p.m.- 11:00 p.m. Youth Freedom Fund Dinner Radisson Deauville Hotel 8:00 p.m.- 11:00 p.m. Military Veteran's Affairs Fontainebleau Hilton Dinner Honoring: Shahana Johns, IRAQI WAR POW Thursday, July 17, 2003 9:30 a.m.- 12:30 p.m. Final Plenary Session - Convention Center Closing 8:00 p.m. Freedom Banquet/Spingarn Convention Center- Hall D Awards The City has only been formally notified of one demonstration taking place on Monday, July 14, 7:00 p.m. - 10:00 p.m. by a Cuban exile group (not the Cuban American National Foundation) as a prayer vigil. On Tuesday, we have also been advised that twenty (20) Cuban exiles have been invited to meet with the President of the NAACP. Given the media attention to this convention, there is the increased potential for impromptu demonstrations by local groups particularly on Monday, July 14 during the Presidential candidates' visit and Wednesday, July 16 during the Caribbean Summit when President Aristide is expected to attend. If you have any questions, please contact me. JMG\~\rar F:~mgr~$AL L\LTC-03~IAAC P July 2003.CMC.rar.doc C: Christina M. Cuervo, Assistant City Manager Donna Shaw, Tourism and Cultural Development Director Michael Aller, Director of Tourism/Chief of Protocol Max Sklar, Assistant Director, Tourism and Cultural Development Don De Lucca, Chief of Police MEMORANDUM To: From: Date: Subject: Chief De Lucca Captain Allen July 8, 2003 NAACP Convention Overview The NAACP 94th Annual Convention is scheduled for July 12-17, 2003 at the Miami Beach Convention Center. Meetings, expositions, job fairs, concerts, and youth events will be held in Halls B, C, D and the Theater of Performing Arts. The events run from 0700 to 2300 hours most days. Over 12,000 delegates are expected. Most will be staying at hotels on Miami Beach. The move in is July 8-11 and the move out is July 18. Contact persons are Convention Center Event Manager Alethea-Cole Smith (786-276- 2601 ) and NAACP Event Planning Director Ana Aponte-Curtis (410-580-5782/410-764- 7742/786-276-2905). I will be overall commander for the event (c 305-335-6696, p 305- 732-0894). Intelligence Sgt. T. Lederman is organizing the intelligence for the event. Last year's convention in Houston was peaceful with no arrests. International, national, and local political figures have been invited to the convention and are expected to attend. Sgt. Lederman (c 305- 335-6556, p 305-806-0211 ) will update me daily with new information. Off Duty Details * Convention Center One off duty officer is assigned to each Hall (B, C, and D) July 11-17, 0630-2300. The hours vary at each hall and each day. Events are scheduled throughout the day and evening hours. The officers will be responsible for pedestrians, traffic, buses in front of each hall, and to assist inside security. Parking will be at the P-lot and 17 Street lots. VIP parking will be at the north and south loading docks. Captain Allen will coordinate. * TOPA Two officers are assigned on July 14, 1900-0000 for a gospel concert. Lt. Bray (c 305- 502-5117, p 305-272-4118) will coordinate. A second concert may be added on July 15. Hotels As of this date there have been no requests for off duty officers at the host hotels. Security will be managed by hotel and NAACP staff. * Fountainbleau 4441 Collins Ave. (Security Director Chuck Collado 305-796-8382, Off Duty Coordinator Sgt. S. Gam p 305-750-3429) NAACP Headquarters July 12, 2100-0000 Opening Reception, 1500 persons July 13, 1100-1300 Fashion Show, 600 persons July 16 2000-2300 Military and Veterans Affairs Dinner, 700 persons * Deauville 6701 Collins Ave. (Security Director Jose Cruz 305-865-8511/305-779- 5342) 1800 children (8-18 yoa)will be staying with chaperones at the Deauville. They will be bused (21 buses) each day to the Convention Center. On duty officers will assist the buses. Events are scheduled for the children during the evening. * Eden Roc 4525 Collins Ave. (Security Director Myron Chan 305-674-5565, Off Duty Coordinator Capt. C. Garabedian c 305-335-6471 p 305-8412859) Receptions are scheduled. * Wyndham 4801 Collins Ave. (Security Director Peter Rodriguez 305-532-3600) No events scheduled. * Royal Palm 1545 Collins Ave. (Security Director Victor Castro 305-604-5700) No events scheduled. * Loews 1601 Collins Ave. (Security Director Scott Smith 305-604-5434, Off Duty Coordinator Major T. Weschler c 305-335-6650 p 305-841-2869). NAACP President will stay at the Loews. Receptions are scheduled for July 13, 1700- 0100 and July 14, 1700-0000. The receptions are invitation only and security will be handled by the Loews and NAACP. US Senators and Congressman are also expected to stay at the Loews. Security Accurate Security (Security Director Gordon Marin 954-927-4155) along with Wintonclyff Protection Services (President Michael Smith 718-7387435) will manage inside security at the Convention Center. They will check credentials and monitor the lobby doors. All are unarmed. Delegates will be required to wear photo identification. Workers will be uniformed and wear wristbands. NAACP will have its own security force (Security Director Denise Anderson, retired NYPD 908-883-2095). They are comprised of 28 current or retired police officers. They will be responsible for security inside the halls and will monitor the events. Three will be armed: retired Connecticut State Trooper Edgar Robinson, retired NYPD Grace Ridley, and Capitol Police Officer Joseph Simpson. They will provide security for the NAACP President and conduct bank runs. The security/command center is Hall C room 223. Police Department Liaisons Captain D. Reid (c 954-383-0540, p 305-841-1896) will be detached as the Command Staff liaison to the convention. Officer A. Azim (c 305-318-4313, p 305-250-0757) or a designee will be detached and assist with the convention's children events. 1800 children will be at the convention. PAL officers will brief all the children on July 13, 1300 and provide security at the Mayor's reception on July 13, 1500. Officer W. Jones will be detached and assigned as the liaison to the President of the NAACP and to monitor all events. Dignitary Protection On July 14, 1430 -1700, the candidates for President are scheduled to address the Convention. On July 16, the Prime Ministers of the Caribbean nations are scheduled to address the Convention. Sgt. Lederman has contacted Secret Service and the State Department and as of this time they are not providing security for either event. K-9 explosive detection teams may be needed for bomb sweeps. US Senators and Congressmen security will be handled by their staff. Local politicians are also expected. Demonstrations * An anti-Castro demonstration/vigil is scheduled on July 15, 1900-2200 hours in front of Hall C. Contact person is Vivian Gude of the Cuban Political Prisoners Organization (305-669-0015). 50 -70 people are expected. The demonstration site will be the SW corner of 19 Street and Convention Center Drive in the grassy area and parking lane. Meters will be bagged and French barricades positioned. Lt. Yero (c 305-788-7810, p 305-272-5105) is responsible for the security. On duty officers will be assigned. * The International Union of Painters and Allied Trades, AFL-CIO, has cancelled its information picket at the Convention Center. Contact person is Al Lichtman (954-946- 9310). * A Laborers Union picket may occur at the Fountainbleau Hotel construction site. Media CNN and other national media will broadcast events at the Convention Center. Local radio and television is also expected. The media center is Hall C room 219. Captain Reid will be responsible for media requests when the PlO is unavailable. Fire Detail Fire Inspectors are scheduled from July 11-17. A Fire Paramedic will be assigned to the Hall D First Aid room July 13-17. From; Ad Lynn Turner (305) 755-6520 To: Michael Aller Date: 711 '112003 Time: 2:30:14 PM Page 4 of 9 94TM NAACP ANNUAL CONVENTION FRIDAY. JULY 11. 2003 9:00 a.m. - 6:00 p.m. Annual Convention Registration 9:00 a.m. - 10:00 p.m. ACT-SO Competitions Music Vocal Contemporary Music Instrumental Classical FilmmakingNideo Dance DrawinglPhotographylPaintinglSculpture Playwriting Original Essay Poetry/Spoken Word Sciences Drama Oratory Music Vocal Classical Music Instrumental Contemporary SATURDAY~ JULY 12~ 2003 7:00 a.m. - 9:00 a.m. Health Activity 9:00 a.m. - 6:00 p.m. Annual Convention Registration 9:00 a.m.- 10:00 p.m. ACT-SO Competitions Music Vocal Classical Music Instrumental Contemporary Dramatics Oratory Playwriting Poetry/Spoken Word Original Essay Music Vocal Contemporary Entrepreneurship Dance Music Composition From: Ad Lynn Turner (305) 756-6520 To: Michael Aller Dale: 7/1112003 Time: 2:30:14 PM Page ,5 ofg SATURDAY, JULY 12, 2003 (Continued) 9:00 a.m. - 11:00 a.m. 11:00 a.m. - 2:00 p.m. 11:00a.m.- 1:30p.m. 2:00 p.m.- 6:00 p.m. 9:00 a.m. - midnight 9:30 p.m. - 1:00 a.m. Critical Issues Symposium - Health Committee on Branches, Membership and Youth Meeting Healthy Brunch -- sponsored by NAACP Health Department Commerce & Industry Show Ribbon Cutting Retail Expo Ribbon Cutting Delegate's Reception - Carnival Night ACT-SO Youth Activity SUNDAY~ JULY 13, 2003 8:00 a.m. - 10:00 a.m. 9:00 a.m. - 6:00 p.m. 9:00 a.m. - 5:00 p.m. 10:00 a.m. - 6:00 p.m. 10:00 a.m. - noon 11:00a.m.- 1:00p.m. 11:00 a.m. - noon Noon - 1:00 p.m. 1:00 p.m. - 4:00 p.m. 1:00 p.m. - 3:00 p.m. Prayer Breakfast/Memorial Service (Both adults and youth) Annual Convention Registration Continuing Legal Education Summit (CLE) Commerce & Industry Show/Retail Expo/ Health Fair/Program Information Exchange Center Council of Presidents Meeting WIN Fashion Show/Brunch Youth Advisors Orientation Council of Presidents Luncheon ACT-SO Awards Ceremony Youth and College Orientation From: Ad Lynn Turner (305) 756-6520 To: Michael Aller Date: 7/11/2003 Time: 2:30:14 PM Page 6 of 9 SUNDAY~ JULY 13~ 2003 (Continued) 4:00 p.m. - 5:30 p.m. State Conference Presidents Meeting 6:00 p.m. - 8:00 p.m, Public Mass Meeting Keyhole Speakers: Julian Bond, Chairman National Board of Directors MONDAY~ JULY 14~ 2003 7:00 a.m. - 8:00 a.m Youth Regional Meetings Election of Committees and Election of Adult representatives to the National Youth Work Committee 8:00 a.m. - 9:15 a.m. Adult Regional Meetings Regional Meeting for organization and election Of committees Resolutions Credentials Time and Place Rules Election Supervisory 9:30 a,m.- 12:30 p.m. First Plenary Session 9:00 a.m. - 6:00 p.m. 10:00 a.m. -6:00 p.m. 1:00 p.m. 1:00 p.m. Keynote speaker: Kweisi Mfume President/CEO Continuing Legal Education (CLE) Commerce & Industry Show/Retail Expo/ Health Fair/Program Information Exchange Center Credentials Committee Meeting Rules Commiltee Meeting From: Ad Lynn Turner (395) 756-6520 To: Michael AJier Date: 7111/2003 Time: 2:30:14 PM Page 7 of 9 MONDAY~ JULY 14~ 2003 (Continued) 1:00 p.m. 1:00 p.m. - 2:30 p.m. 1:00 p.m. - 2:30 p.m. 3:00 p.m. - 5:00 p.m. Election Supervisory Committee Meeting Religious Leaders Luncheon Clarence Mitchell Memorial Luncheon Concurrent workshops (Adults and Youth) Criminal Justice/Juvenile Justice Education Voler Empowerment/Political Action/Legislative Agenda Economic Development/Wealth Building 6:30 p.m. - 8:00 p.m. 8:30 p.m. - 11:00 p.m. Featuring: 9:30 p.m. - 1:00 a.m. Youth Night Mass Meeting Gospel Ex[ravaganza Donnie McClurkin Youth Activity/College/Young Adult Activity TUESDAY~ JULY 15~ 2003 7:00 a.m. - 8:00 a.m. 8:00 a.m.- 9: 15a.m 9:00 a.m. - 6:00 p.m. 9:30 a.m. - 12:30 p.m. 10:00 a.m. - 6:00 p.m. Noon - 8:00 p.m. 12:30 p.m.- 5:30 p.m. 1:00 p.m. - 2:30 p.m. Youth Regional Meetings Adult Regional Meetings Annual Convention Registration Legislative Session - Resolutions Commerce & Industry Show/Retail Expo/ Health Fair/Program Information Exchange Center Job Fair Election for Board of Director-at-large National Membership Luncheon From: Ad Lynn Turner (305) 756-6520 To: Michael .AJler Date: 7/1112003 Time: 2:30:14 PM Page 8 of 9 TUESDAY, JULY 15~ 2003 1:00 p.m. - 2:30 p.m. 2:30 p.m. - 5:00 p.m. 3:00 p.m. - 5:00 p.m, 6:00 p.m. - 8:00 p.m. 8:30 p.m,- 10:30 p.m. 10:00 p.m. Youth Advisors Luncheon Special Contribution Fund Trustees Meeting Legislative Session - Resolutions Youth Town Hall Meeting Comedy Show (Adults and Youth) Late Night Worship Service WEDNESDAY, JULY 16~ 2003 7:00 a.m. - 8:00 a.m. 8:00 a.m.-9:15a,m. 9:30 a.m.- 12:30 p.m. 10:00 a.m. -4:00 p.m. 1:00 p.m. - 2:30 p.m. 1:00 p.m. - 2:30 p.m. 1:00 p.m. - 2:30 p.m. 3:00 p.m. - 5:00 p.m. Youth Regional Meetings Adult Regional Meetings Plenary Session - Summit of the Caribbean - Part 1 Job Fair Labor Luncheon Roy Wilkins Youth Leadership Luncheon Run Off election if required for Board of Director-at-Large Concurrent Workshops Membership Health Military Affairs Labor 3:00 p.m. - 5:00 p.m. Youth Concurrent Workshops 7:00 p.m. - 11:00 p.m. Youth Freedom Fund Dinner WEDNESDAY, JULY 16, 2003 (Continued) 7:30 p.m. - 10:00 p.m. 10:00 p.m. Military and Veteran's Affairs Dinner Late Night Worship Service THURSDAY, JULY 17~ 2003 7:00 a.m. - 8:00 a.m. 7:00 a.m. - 8:45 a.m. 8:00 a.m. - 9:15 a.m. 9:30 a.m. - 12:30 p.m. 1:00 p.m. - 2:30 p.m. 1:30 p.m. - 5:30 p.m. 8:00 p.m. 9:00 p.m. - 11:00 p.m, Youth Regional Meetings Budget Committee Adult Regional Meetings Final Plenary Session Youth Concluding Session National Board of Directors Meeting Freedom Banquet/Spingarn Awards Presentation Youth Activity/Poetry Slam