Resolution 2019-30814 RESOLUTION NO. 2019-30814
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER AND WAIVING, BY 5/7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, IN ACCORDANCE WITH SECTION
2-367 OF THE CITY CODE, FINDING SUCH WAIVER TO BE IN THE CITY'S
BEST INTEREST, AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AGREEMENTS WITH AXIS COMMUNICATIONS INC AND ITS AUTHORIZED
CHANNEL PARTNERS FOR THE PURPOSE OF ESTABLISHING A POOL OF
VENDORS FOR THE PURCHASE, INSTALLATION, AND MAINTENANCE OF
AXIS BRAND CLOSED CIRCUIT TELEVISION CAMERA EQUIPMENT ON AN
AS NEEDED BASIS; AND FURTHER AUTHORIZING THE CITY MANAGER
OR DESIGNEE TO APPROVE EACH TASK ORDER WITH AN AMOUNT NOT
TO EXCEED $350,000.
WHEREAS, the City of Miami Beach Police Department ("Department"), as part of its
normal public safety operations, utilizes Closed Circuit Television ("CCTV") camera equipment
as an effective tool in fighting crime; and
WHEREAS, the Department has successfully utilized CCTV cameras for over a decade;
and
WHEREAS, the Department currently has over 300 active CCTV cameras in the City;
and
WHEREAS, since 2013, the Police Department began conducting real-time testing of
several cameras brands throughout the City; and
WHEREAS, CCTV testing includes cameras from manufacturers such as Axis
Communications Inc., authorized to do business in Florida as Axis Communications, Inc. of
Massachusetts ("Axis"), Sony, Arecont and Samsung; and
WHEREAS, through such testing, the Department has identified Axis brand CCTV
cameras as the best performing brand; and
WHEREAS, the Department has utilized Axis for traffic monitoring, special events,
investigative tools, crime prevention, facilities security, crowd management and covert
operations; and
WHEREAS, Axis cameras have the unique ability to deploy multiple camera sensors at
a single location, using one power source, ultimately saving money by minimizing the need for
several camera licenses and power requirements; and
WHEREAS, this transformed the Department's ability to swap camera sensors and
maximize the situational awareness by being able to clearly see persons and vehicles at
locations where camera installations were already deployed; and
WHEREAS, crimes which would have never been solved due to the subject being
unknown, have been caught and the subjects brought to justice, due to the multiple
configurations the Department has been able to deploy utilizing Axis-brand camera technology;
and
WHEREAS, in 2018, the Police Department chose Milestone for its Video Management
Software ("VMS") after testing during high impact events and daily usage; and
WHEREAS, the Police Department, working in conjunction with the Information
Technology Department, developed a plan to bridge the gap of disparate systems across the
different City garages, parks and facilities; and further, move towards a citywide video
management where all video would be centrally located and accessible by all authorized
department personnel; and
WHEREAS, this citywide vision began with the purchase of Milestone's XProtect
Corporate Video Management Software for the next six (6) years; and
WHEREAS, a substantial investment in hardware and storage components through PD
and IT meant the groundwork was set to move this vision forward; and
WHEREAS, Axis cameras' integration into the Milestone XProtect VMS further solidified
the choice in Axis Cameras with the exclusive Axis Optimizer for Milestone XProtect; and
WHEREAS, Axis Optimizer saves considerable time and effort to search for, download,
install and configure all relevant plugins for Axis devices in XProtect, without additional field
visits to the cameras or external web access, further securing the system; and
WHEREAS, this integration was only possible after Canon Inc. purchased Milestone and
Axis Communication in order to have the best VMS and camera hardware seamlessly integrate
to each other; and
WHEREAS, Canon's latest acquisition, BriefCam, a video analytic and deep learning
software, will bring a host of capabilities and algorithms offered under the Axis camera brand
within the Milestone XProtect software; and
WHEREAS, the number of manufacturers under the Canon umbrella furthers the City's
joint vision of seamless technology integration; and
WHEREAS, the Police Department recently received a grant for the BriefCam software
and is in the deployment phase; and
WHEREAS, the Milestone VMS and Briefcam video analytics software, turns the
infrastructure investment of over-300 Axis cameras from just video surveillance to actionable
intelligence; and
WHEREAS, Axis cameras have proven their reliability to the Department with a less
than 1% failure rate even in deployments exposed daily to saltwater, wind, heavy rain (to
include Hurricane Irma) and sand; and
WHEREAS, Axis has a Channel Partner Program which is open to value-added
resellers, system integrators, and complete solution providers currently doing or wanting to do
business with an Axis distributor; and
WHEREAS, Axis Channel Partners are only processed into the program if they are an
installer and/or integrator, as online resellers are not allowed into the Channel Partner Program,
and only integrators in the program are eligible for enhanced pricing through Axis distributors;
and
WHEREAS, Upon further review and input from the Police Department, the
Administration has determined that the City's public safety needs, hardware compatibility, and
real-time logistics would be best met by standardizing purchases to one CCTV camera brand
(Axis), including installation and maintenance; and
WHEREAS, for the reasons stated herein, the City Manager recommends waiving, by a
5/7ths vote, the formal competitive bidding requirement, as permitted in Section 2-367 of the
City Code, as being in the best interest of the City; and
WHEREAS, pursuant to Section 2-391 of the City Code (which allows materials,
supplies, equipment and certain contractual services to be standardized), the City Manager
recommends negotiating agreements with Axis and its authorized Channel Partners for the
purchase, installation and maintenance of Axis CCTV equipment.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the written recommendation of the City Manager and waive, by
5/7ths vote, the formal competitive bidding requirement, in accordance with Section 2-367 of the
City Code, finding such waiver to be in the City's best interest, and authorize the City Manager
to negotiate agreements with Axis Communications, Inc and its authorized Channel Partners for
the purpose of establishing a pool of vendors for the purchase, installation, and maintenance of
Axis brand closed circuit television camera equipment on an as needed basis; and further
authorize the City Manager or designee to approve each task order with an amount not to
exceed $350,000.
PASSED AND ADOPTED this.S' day of PIIQ/ 2019.
Dan Gelber, Mayor
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MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: May 8, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, WAIVING BY 5/7TH VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, IN ACCORDANCE WITH SECTION 2-367 OF THE
CITY CODE, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST,
AND AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO
NEGOTIATE AN AGREEMENT(S) FOR THE PURCHASE OF AXIS
COMMUNICATIONS BRAND CAMERAS EQUIPMENT, INSTALLATION AND
MAINTENANCE, FROM AUTHORIZED AXIS COMMUNICATIONS CHANNEL
PARTNERS (OR AS AUTHORIZED BY THE MANUFACTURER FOR
SOFTWARE AND RELATED ITEMS), FOR THE PURPOSES OF
STANDARDIZING AXIS COMMUNICATIONS BRAND CAMERAS EQUIPMENT
AND SERVICES CITYWIDE; FURTHER, AUTHORIZING THE
ADMINISTRATION TO ESTABLISH A POOL OF AXIS COMMUNICATIONS
APPROVED CHANNEL PARTNERS (OR AS AUTHORIZED BY THE
MANUFACTURER FOR SOFTWARE AND RELATED ITEMS), FOR THE
PURPOSES OF SOLICITING QUOTES FOR AXIS EQUIPMENT,
INSTALLATION AND MAINTENANCE FOR AS-NEEDED CITY PROJECTS;
AND FURTHER, AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO
APPROVE EACH TASK ORDER FOR THE PURCHASE OF EQUIPMENT,
INSTALLATION, AND MAINTENANCE OF THE CCTV SYSTEM, WITH AN
AMOUNT NOT TO EXCEED $350,000.
RECOMMENDATION
Approve the Resolution.
ANALYSIS
The City of Miami Beach Police Department utilizes Closed Circuit Television (CCTV) camera
systems equipment for various security and public safety deployments citywide, including:
Crime Prevention/ Detection
Special Events
Investigative Tools
Traffic Monitoring
Real Time Intelligence
City Facilities Security
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Crowd Management
Overt City Wide Deployments
Covert Operations
Currently, there are a number of camera brands deployed throughout the City. However, a number
of factors are making it necessary to standardize the types of equipment deployed to assure
consistency in the video feeds and efficiency in the installation, maintenance and operations of the
CCTV camera system city-wide. One factor expediting the need to standardize on a single system
is the need to expeditiously deploy CCTV cameras across certain areas of the City. Many of these
installations are funded by the GO Bond recently approved. Without a standard, every manufacturer
available would need to be considered, a process that would significantly delay deployment of
additional cameras, as well as increase costs because, to do so, a replacement of certain
"backbone" components of any system could be necessary. The other concern with not having a
standard is that disparate brands require customized programming which can impact the quality and
format of the video feed generated by the video management software. The final factor in the need
to standardize is that the CCTV camera market is continuing to experience a trend towards vertical
consolidation. In other words, where manufacturers once offered only a portion of a system (e.g.,
camera, monitoring units or software, etc.), the industry trend is for vendors to integrate all
components into a single integrated system where all components are interfaced by the
manufacturer into a seamless system. An example of this would be Canon that has acquired its
former competitor in the camera market, Axis, as well as the video management system provider,
known as XProtect.
In consideration of creating a standard, the Police Department began conducting real-time testing
of several cameras throughout the City and continues to evaluate performance daily. This includes
cameras from manufactures such as Axis, Canon, Sony, Arecont and Samsung. Cameras are
tested in different locations depending on need, such as traffic monitoring, general security
awareness, and crowd awareness, especially in areas such as Ocean Drive, one of the busiest and
challenging areas of Miami Beach. The Technical Operations Unit monitors the performance of the
cameras which include handling light glare of oncoming traffic or the neon glow from signs and store
fronts on Ocean Drive with the contrast of the darkness near the beach area.
The department has found Axis cameras to outperform other brands in several technical areas,
including having "Optimized IR", the first camera on the market having a directionally discreet PTZ
dome camera with built-in IR (beach area)and laser focus.Another technology which made the Axis
cameras stand out is having "Lightfinder" which make dark areas visible and capture detail in very
low light, without the need for external light sources, thereby discerning color in low light better than
the human eye, which is important when used for identifying a subject. Axis also has "Zipstream"
technology which uses three kinds of intelligent algorithms to lower the bandwidth and storage
requirements (both critical and costly to increase)while still ensuring relevant forensic information is
not disturbed. Axis cameras also have the ability to deploy multiple camera sensors at a single
location using one power source, and ultimately saving money by minimizing the need for several
camera licenses, as well as additional mounting equipment. This transformed the Department's
ability to swap camera sensors and maximize the situational awareness by being able to clearly see
persons and vehicles at locations where camera installations were already deployed. Crimes which
would have never been solved due to the subject being unknown, have been caught and the
subjects brought to justice, due to the multiple configurations the Department has been able to
deploy utilizing Axis-brand camera technology.
In all Police Department testing of cameras, Axis cameras have proven their reliability to the
Department with a less than 1% failure rate even in deployments exposed daily to saltwater, wind,
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Page 323 of 1102
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the security of remote access, "backdoors" or cyber vulnerability, which have wreaked havoc with
other brands, sending sensitive video of investigations to unknown persons. Axis' dedication to
mitigate cyber risks recently earned them "Cyber Essentials" accreditation in the United Kingdom.
Axis cameras have become the standard in destination city's which we have partnered with, to
include Las Vegas,Atlanta, Savannah, New Orleans, Orlando and Ft. Myers.Axis has also been the
go-to brand of cameras covering several Super Bowl events, including recently in Houston, TX and
Atlanta, GA.
Another critical component of a CCTV security system is the video management software that
processes the feed from the cameras in the field and allows officers to view the footage. In 2018,
the Police Department chose Milestone for its Video Management Software after testing during
high impact events and daily usage. The Police Department, working in conjunction with the
Information Technology Department, developed a plan to bridge the gap of disparate systems
across the different City garages, parks and facilities; and further, move towards a citywide video
management where all video would be centrally located and accessible by all authorized department
personnel. This citywide vision began with the purchase of Milestone's XProtect Corporate Video
Management Software for the next six (6) years. A substantial investment in hardware and storage
components through PD and IT meant the base groundwork was set to move this vision forward.
Axis Communications cameras integration into the Milestone XProtect VMS further solidified the
choice in Axis Cameras with the exclusive Axis Optimizer for Milestone XProtect. Axis Optimizer
saves considerable time and effort to search for, download, install and configure all relevant plugins
for Axis devices in XProtect, without additional field visits to the cameras or external web access,
further securing the system. This integration was only possible after Canon Inc purchased
Milestone and Axis Communication in order to have the best VMS and camera hardware
seamlessly integrate to each other. Additionally, Canon's latest acquisition, BriefCam, a video
analytic and deep learning software, will bring a host of capabilities and algorithms offered under the
Axis camera brand within the Milestone XProtect software. This "holy trinity" of manufacturers under
the Canon umbrella furthers our joint vision of seamless integration. The Police Department
recently received a grant for the BriefCam software and is in the deployment phase. The Milestone
VMS and Briefcam video analytics software, turns the infrastructure investment of over-300 Axis
cameras from just video surveillance to actionable intelligence.
Finally, Axis continues to win product awards each year including over ten (10) in 2018 alone. Axis
won the 2016 "Business Intelligence Group Sustainability Award." Axis also was the bronze winner
in the "Best Deployments in the USA" category for the Info Security 2019 Global Excellence
Award, for its deployment in the City of New Orleans, LA. When the "Big Easy" announced its
Citywide Public Safety Project, Axis cameras were selected as the camera hardware solution due
to many of the reasons previously listed. The New Orleans deployment is almost identical to our
current deployment, with additional integration into a real time crime center. The Axis camera
models New Orleans selected are the same models we currently deploy, and for the same public
safety reasons. New Orleans shares a similar problem with bright neon lights outside of business
and the need to monitor crowds during many large event weekends. Please see this story for
additional information:
https://www.axis.com/files/success_stories/ss_cit new_orleans_71989_en_1806_lo.pdf. Axis is
also one of only five (5) camera manufacturers on the approved Florida Department of
Transportation list.
While it would be possible to competitively solicit proposals from other system providers, doing so
would present a couple of significant issues. First, given the vertical integration that is occurring in
the industry, implementing another systems would require the City to forego its investment in the
video management software which is the backbone of any camera system. Second. rather than deal
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with a single vendor for installation and maintenance, the Police Department would be required to
coordinate among a number of vendors depending on how any new system is integrated. Finally,
the time required to competitively solicit and to subsequently field test a new system would require
the department to push back a number of priority security projects that have already been funded,
either through the general fund or through the BO Bond project. Therefore, the Police Department
is seeking to continue to use, and expand, Axis Communications cameras and hardware for the
numerous reasons stated previously.As such, the Department firmly believes it would be in the best
interest of the City to standardize the purchases of Axis Communications cameras equipment and
services for the successful continuation of the City's public safety initiatives.
Axis Success Stories:
https://www.axis.com/files/success_stories/ss_gov_marshall_library_71395_en 1809_1o.pdf
https://www.axis.com/files/press_releases/us/pr 4629_en us_20170125.pdf
https://www.axis.com/files/success_stories/ss_gov_oakland_housing_auth_68919_en_1609_lo.pdf
https://www.axis.com/files/success_stories/ss_gov_statue_liberty_58820_en 1409_lo.pdf
https://www.axis.com/files/success_stories/ss_gov_us_park police_54124_en_1310_lo.pdf
https://www.axis.com/customer-story/5003
https://www.axis.com/customer-story/4913
https://www.axis.com/customer-story/4962
CONCLUSION
In consideration of the above analysis, I agree with standardizing the City's closed circuit television
(CCTV) security cameras infrastructure to a single and consistent manufacturer (Axis
Communications) which will improve and simplify equipment maintenance, repairs, and technology
compatibility, thereby reducing operational costs, while further delivering overall achievement of the
City's public safety objectives. I also recommend that the standardization be extended to the current
or future versions of the video management software necessary to operate the system. Pursuant to
Section 2-391 of the City Code (which allows materials, supplies, equipment and services to be
standardized), the City Manager recommends establishing a citywide standard for the applicable
Axis Communications brand CCTV camera systems, and supporting software and services, that
will expedite future program expansion, maintenance, upgrades and purchases by limiting. Further, I
agree with negotiating directly with Axis and its authorized dealers to-arrive at terms, conditions and
pricing that are in the best interest of the City.
Based on the foregoing, I recommend that the Mayor and City Commission of the City of Miami
Beach, Florida, approve the resolution waiving by 5/7ths vote, the formal competitive bidding
requirements, in accordance with section 2-367 of the City Code, finding such waiver to be in the
City's best interest, and authorizing the City Manager and City Attorney to negotiate an agreement(s)
for the purchase of Axis Communications brand cameras equipment, and supporting software,
installation and maintenance, from authorized Axis Communications Channel Partners (or as
authorized by the manufacturer for the software and supporting items), for the purposes of
standardizing Axis Communications brand cameras equipment and services citywide; further,
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authorizing the Administration to establish a pool of Axis Communications approved Channel
Partners or as authorized by the manufacturer for the software and supporting items), for the
purposes of soliciting quotes for Axis equipment, installation and maintenance for as-needed City
projects; and further, authorizing the City Manager, or designee, to approve each task order for the
purchase of equipment, installation, and maintenance of the CCTV system, with an amount not to
exceed $300,000.
L
KEY INTENDED OUTCOMES SUPPORTED
Enhance Public Safety and Emergency Preparedness
FINANCIAL INFORMATION
All purchases are contingent upon previously approved funding.
Legislative Tracking
Police Department
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