97-22425 RESO
RESOLUTION NO.
97-22425
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, SETTING THE
REQUIRED PUBLIC HEARING TO CONSIDER THE CITY'S
ADOPTION OF THE "ONE-YEAR ACTION PLAN FOR FEDERAL
FUNDS," WHICH INCLUDES THE FY 1997/98 BUDGETS FOR
THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM, EMERGENCY SHELTER GRANT (ESG) PROGRAM,
AND THE HOME INVESTMENT PARTNERSHIPS (HOME)
PROGRAM, FOR THE JULY 2, 1997 CITY COMMISSION
MEETING.
WHEREAS, the One-Year Action Plan for Federal Funds outlines the use of funds receive,j
from the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS, the City was notified by HUD that it will receive a total of $4,163,000 in fee er;, 11
grant funds for FY 1997/98 as follows: $2,836,000 in CDBG funds; $75,000 in ESG funds; an:!
$1,252,000 in HOME Program funds; and
WHEREAS, the City Commission must approve the One-Year Action Plan for FY 199"7/913
and then submit to HUD on or before August 15, 1997, and
WHEREAS, in accordance with federal regulations in the development of the One-Yec r
Action Plan, a comprehensive planning phase was initiated by the Economic & Communi1! y
Development Office with a pre-development public hearing held on April 7, 1997, to obtain cit ze"
input on the needs within the community, and on how the federal funds should be used; and
WHEREAS, all requests for funding proposals for the Community Development Block Grant
(CDBG) and Emergency Shelter Grant ( ESG) Program were reviewed and analyzed by both th3
Administration and the Community Development Advisory Committee (CDAC), and the propcsed
use of HOME funds was determined; and
WHEREAS, per federal requirement, the City is conducting the required (30) thirty-day
comment period on the One-Year Action Plan which was advertised in English and Spalisl
language newspapers; and
WHEREAS, prior to adoption, a public hearing must be held by the Mayor and City'
Commission to obtain views of citizens relative to the Proposed One-Year Action Plan.
THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF TH:
CITY OF MIAMI BEACH, FLORIDA, that a public hearing to consider the City's adoption of th3
"One-Year Action Plan for Federal Funds," which includes the FY 1997/98 Budgets for th3
Community Development Block Grant (CDBG) Program, Emergency Shelter Grant (ESG) Progran ,
and the HOME Investment Partnerships Program is herein called for July 2, 1997 at 4:00 p.m ,
said public hearing to be held in the City Commission Chambers at 1700 Convention Center D'ivb,
Miami Beach, Florida; and the City Clerk is hereby authorized and directed to publish and distribut3
the appropriate public notice of said public hearing at which time and place all interested partie!s
will be heard.
PASSED AND ADOPTED THIS 18 day of
ATTEST:
_Qolw( ~dN~
CITY CLERK
June
?JcL
APPROVED AS TO
FORM & lANGUAGE
& fOR EXECUnON
/1/-%12.#/, q'~1
~
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
CITY OF MIAMI BEACH
COMMISSION MEMORANDUM NO. ~ O~- g l_
TO:
Mayor Seymour Gelber and
Memben of the City Commission
DATE: June18 1997
,
FROM:
Jose Garcia-Pedrosa
City Manager
SUBJECT:
A RESOLUTION TTING THE DATE AND TIME FOR THE REQUIRI:C
PUBLIC HEARl G FOR THE ADOPTION OF THE CITY'S "ONE-YEAR!
ACTION PLAN" FOR FEDERAL FUNDS, WHICH INCLUDES THE :=-y
1997/98 BUDGETS FOR THE COMMUNITY DEVELOPMENT BLOCt<,
GRANT (CDBG) PROGRAM, THE EMERGENCY SHELTER GRANT
PROGRAM (ESGP), AND THE HOME INVESTMENT PARTNERSHIPS
PROGRAM, FOR THE JULY 2,1997 COMMISSION MEETING.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission adopt the attached Resoluti:m
setting the date and time for the required Public Hearing on the One-Year Action Plan,
which includes the FY 1997/98 budgets for the Community Development Block Grcnt
(CDBG) Program, the Emergency Shelter Grant Program (ESGP), and the HOr-.1E
Investment Partnerships Program, for the July 2nd Commission Meeting, at a "tirle
certain" of 4:00 p.m.
The Action Plan must be submitted to HUD on or before August 15th; therefore, the Public
Hearing should be held at the first Commission Meeting in July, so that, should the need
arise, the City Commission has another opportunity to discuss the Plan prior to the
Commission recess in August.
BACKGROUND:
Miami Beach has received federal funds from the U.S. Department of HUD through the
Community Development Block Grant (CDBG) Program for over two decades, and from
the Emergency Shelter Grant Program (ESGP) and the HOME Investment Partnership
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AGENDA ITEM
COMMISSION MEl\lO
JUNE 18, 1997
PAGE 2:
Program for the last seven years. For the past 22 years, the City has successfully used
these federal funds for commercial revitalization, social services, economic developmEmt
activities, job creation, public facilities improvements, and street improvements including
curb and gutters, lighting, landscaping and drainage.
This year the City was notified that it will receive..a total of $4,163,000 as follows:
$2,836,000 in CDBG funds, $75,000 in ESGP funds, and $1,252,000 in HOME Program
funds.
The City Manager is the designated Agent for all the grants, and executes the Grant
Applications, Grant Agreements, and other applicable HUD documents. The planning,
coordination, implementation and monitoring of the grant activities are carried out by t'1e
DDHPS Department, and the Economic & Community Development Division coordinatles
the preparation of the One-Year Action Plan, and submission of the CDBG, ESGP a1d
HOME applications to HUD.
ANAL YSIS:
A comprehensive citizen participation process was initiated on April 7th with a "pre-
development" Public Hearing on the proposed One-Year Action Plan. Sixty-three (E 3)
people (excluding staff) were in attendance at the hearing which was designed to obtain
citizen input on the needs within the community, and on how the federal funds should)e
utilized. Prior to the hearing, over 200 letters were sent out to all persons on tle
Community Development Program Mailing List, advising them of the process, a ld
providing a copy of the Planning Schedule outlining the many opportunities to atte,d
citizen meetings where the One-Year Action Plan would be discussed.
A competitive Request for Proposals (RFPs) was developed by the Community
Development staff for both the CDBG and ESGP programs. The CDBG and ESGP RFP
was made available to the public on February 19, 1997, with submission due on March 19,
1997. This year the City received 43 RFPs for the CDBG Program with a total requE!st
of $5,290,337 and 3 RFPs were received for the ESGP program with a total request of
$189,087.
Once all RFPs were received, they were reviewed by City staff for: Statutory National
Objective compliance, regulatory eligibility, and feasibility.
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COMMISSION l\1El\IO
JUNE 18, 1997
PAGE 3
Concurrently, the Community Development Advisory Committee (CDAC), an eleven
member advisory body operating under a "Citizen Participation Plan", adopted by 81
Resolution of the City Commission, reviewed all proposals and developed their
recommendations for funding. The COACts purpose is to provide input regarding all
phases of these federal programs, and to effectuate and encourage citizen participation.
We are pleased once again to present a "joint funding recommendation" from the CDl\C
and the City Administration.
CITIZEN PARTICIPATION REQUIREMENTS:
Several federal requirements must be met before such funds can be obtained:
1. In order to receive Fiscal Year 1997/98 funds, the City must publish a "Proposl~d
One-Year Action Plan" with a 30-day public comment period. This document
identifies the projects and activities which the City plans to undertake with fedel'al
funds. Letters will be sent to over two hundred interested persons advising the m
of the availability of the Proposed One-Year Action Plan; encouraging their written
comments; and advising them of the tentative plans for the City Commission to h(!lld
a Public Hearing on July 2nd, 1997.
2. In accordance with federal requirements, the City must hold at least one Publlic
Hearing in order to provide Miami Beach residents with the opportunity to comment
on these proposed activities.
3. A notice for this Public Hearing, as well as the draft of the One-Year Action Plan
which includes the CDBG, ESGP, and HOME budgets, must be publishE!d
community-wide (Miami Herald & Miami Beach Art Deco Publishing), prior to the
scheduled Public Hearing. (A copy of the Public Hearing Notice is also attached.)
CONCLUSION:
The Administration recommends that the City Commission adopt the attached Resolution
setting the date and time for the required Public Hearing on the One-Year Action Pial,
which includes the FY 1997/98 budgets for the Community Development Block Gralt
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COMMISSION MEIHO
JUNE 18, 1~!19~'
PAGE 411
which includes the FY 1997/98 budgets for the Community Development Block Grant
(CDBG), the Emergency Shelter Grant Program (ESGP), and the HOME InvestmEmt
Partnerships Program, for the July 2nd Commission Meeting, at a "time certain" of 4:001
p.m.
The One-Year Action Plan must be submitted to HUD on or before August 15th; therefo'"e,
the Public Hearing should be held at the first Commission Meeting in July, so that, should
the need arise, the City Commission has another opportunity to discuss the Plan prior to
the Commission recess in August.
r
JGP/HSM/JH/jer
108