Change Order Form Extra Costs for Pedestrian Bridge .4.0/q- 50(,,y Li
.,
FORM OF CHANGE ORDER
•
CHANGE ORDER.FORM
Date: 04104/2019 ,
To: Design/Builder •
Reason:Extra Cost for Pedestrian Bridge
Aesthetics and Ramps
1, CHANGE IDENTIFICATION:The following changes are hereby made to the above-referenced Contract:
4lt,,,r'J t: . .'"" r; .GASt f:&.: y'* i, ,,!
•
Panels&Engineering Design jOriginal Design before ORB Meeting) 1 LS $47,433.00 $47,433.00,.
•
Original Pedestrian Bridge
Precast Arch Fascia Deduct 1 LS -S70,000.00 -S70,000.00
Giralt Enterprises
Aluminum Handrail-index 862. 206.43 LF $49.60 510,338.13
SUBTOTAL 15308,819.17
Bergeron 15%MIU $46,322.87
City's Contingency 534,629:96
•
TOTAL
5389.772.00
2. ADJUSTMENT TO CONTRACT AMOUNT: As consideration for the change(s)identified in Section 1,
the Contract is increased/(decreased)by:
DOLLARS $ $389,772.00
Original Contract Amount: $• $9,930,000.00
Net of Previous Executed Change Orders: $' $0.00
• Amended Contract Amount(prior to this Change Order): $ $9,930,000.00
The Amount of this Change Order: $ $389,772.00
Revised Contract Amount: $ $10,319,772.00
IF NO ADJUSTMENT IS MADE,THE CONTRACT AMOUNT REMAINS UNCHANGED.
3. ADJUSTMENT TO TIME FOR. PERFORMANCE: in' connection with the change(s) noted in Section 1,
DESIGN/BUILDER'S TIME,FOR PERFORMANCE REMAINS UNCHANGED unless specifically noted herein:
Adjustment in Time: 125 Days
This Change Order is an amendment to the Agreement between the Design/Builder and City. The amount and time change
designated herein are the maximum agreed to by both the City and Design/Builder for this Change Order. Design/Builder
attests that the Contract adjustment provided herein is reasonable, and constitutes compensate• in full for all costs, claims,
markup, and expenses, direct or indirect, attributable to this or any other prior Change Orde :1.including but not limited to
compensation in full for any delays, acceleration, or loss of efficiency encountered by Desig /uilder in the performance of
the Work through the date of this Change Order, and for the performance of his and any p r Change Orders by or before
the date of'Substantial Completion. In consideration of the compensati and time, if ny, in this Change Order, the
Design/Builder hereby releases the City from all Claims,demands, or caus of action arisi�g out of the transactions,events
and occurrences giving rise to this Change Order.
EXCEPT AS EXPRESSLY MODIFIED HEREIN, THE TERMS AND DITIONS 07 HE CONTRACT, PURSUANT TO
RFP 2016-062-KE,R UNCHANGED.
Cit : De n/Builder:. /1- ' -' - ' •>-1- 1-1•40.441 'Deal •• r1lt.iL
By. By. __ .AR- 144. 3Z
'•
ATTESTS , = ".. • 'c
/ Al 1%.1.'1.4.
% ED: s
R ad .Granado,City Clerk .1.'1.NfOAPORAT `"-�
.R 26,.
' I
After Action January 16, 2019 City of Miami Beach
Commission Meeting/RDA
properties retain 1 '/z inches of water in their property prior to allowing the drainage into the City's
systems. This Resolution pivots on the ULI Report by setting a level of service that is more in line
with living with water, and being more responsible by using nature as•the City's pollution control.
Mr. Coley brought to the Commission's attention that after finalizing the work with Jacobs, the
Administration might recommend revisiting this Resolution at a future date.
City Manager Jimmy L. Morales asked Mr. Coley whether this Resolution also"includes direction
to ensure that the City is using integrated water management — the green and the blue
infrastructures.
Mr. Coley responded that the City Manager was correct. Mr. Coley added that the Resolution also
protects those that have a habitable space that is below street grade and it provides for the City to
determine what level of service they should expect from the City, and that the City will not
increase their flood risk. The City will only be helping their risk.
. j
Motion to approve the Resolution by Commissioner Aleman. Seconded by Vice-Mayor Gongora.
Voice vote: 6-0.
4:21:55 pp.
S PLiatEIV E M.7.1Vita RI kL" 1VI o'�IVI€MORAi�IDlJtlti-&�RESOLU IOIV
R7 F A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
CHANGE ORDER NO. 1 TO THE AGREEMENT BETWEEN THE CITY AND BERGERON LAND
DEVELOPMENT INC. FOR DESIGN BUILD SERVICES FOR THE WEST AVENUE BRIDGE
AND PEDESTRIAN BRIDGE OVER COLLINS CANAL (RFP NO. 2016-062-KB) (THE
"AGREEMENT"), WITH SUCH CHANGE ORDER NO. 1 IN THE NOT-TO - EXCEED AMOUNT
OF$355,142.04, PLUS A 10% OWNER'S CONTINGENCY IN THE AMOUNT OF$35,514.20,TO
PROVIDE FOR ACCESSIBILITY IMPROVEMENTS AND ADDITIONAL ENHANCEMENTS TO
THE AESTHETICS OF THE PEDESTRIAN BRIDGE, INCLUDING ARCHITECTURAL PANELS,
RAMPS AND STEPS, TO BE FUNDED WITH $330,000 IN PREVIOUSLY APPROPRIATED
FUNDS, AND SUBJECT TO A CAPITAL BUDGET AMENDMENT FOR TF{ ,; '
REMAINING BALANCE REQUIRED TO FUND CHANGE ORDER NO. 1.
Public Works
ACTION:-Res-olutioM20 :9,30684,adopted. Motion made by Commissioner Arriola to adopt the
Resolution; seconded by Vice-Mayor Gongora; Voice vote: 6-0. Roy Coley to handle.
Roy Coley, Public Works Director, explained the item. This is a change order for the pedestrian
bridge over Collins Canal that ties the.West Avenue community at Lincoln Court. This change
order is the result of multiple inputs by public groups - the homeowner associations and the
• Design Review Board. The result is a $390,000 change order, and the Commission's approval is
requested.
Commissioner Arriola asked if this bridge is finally going to happen. He asked, if approved, how
long it would take to complete the bridge.
Mr. Coley responded about 90 days from when the date the contract is executed.
Motion made by Commissioner Arriola to adopt the Resolution.
Page 81 of 138
After Action January 16, 2019 City of Miami Beach
Commission Meeting/RDA
Vice-Mayor GOngora seconded the motion. He stated that he is still receiving emails from the
residents of Lincoln Court who feel that they are not receiving upgrades. Vice-Mayor Gongora
wanted to let the residents of Lincoln Court know that the Commission voted to allocate more
money to this project. The Commission has improved the project by including numerous upgrades
including beautifying the pedestrian path; this has made the project better for the residents of
Lincoln Court. He is not sure why they are still unhappy. Vice-Mayor GOngora addressed the
public watching and assured them that they are getting a much better project because they
intervened.
Commissioner Samuelian stated that Vice-Mayor GOngora is correct. The City Administration was
out in .the field, they agreed to a security camera, in addition the bridge design will not make it a
place where people who need help would want to linger. The City has been responsive. This is
going in a good direction. Many people are excited that the bridge will be happening in the next 90
days.
Commissioner Arriola stated that even people in his neighborhood, Sunset Harbor, asked why this
bridge is necessary. He disagrees with these individuals; when you speak to the people on the
other side of the proposed bridge, such as parents who must take their kids in strollers all the way
around West Avenue and back around to use Maurice Gibb Park you realized that not approve
the pedestrian bridge is an injustice. Everyone should enjoy parks. The residents living on West
Avenue, on the other side of the canal, do not have readily accessible parks, or a park as nice as
Maurice Gibb Park. This pedestrian bridge is going to be an enhancement to the quality of life to
people who live on the other side of the canal.
Mayor Gelber stated that people also had difficulties imagining the benefits of the bridge that
opened a year ago. Now that the bridge is open, most people overwhelmingly believe it opened
an entire neighborhood and helped reduce traffic. •
Handouts or Reference Materials:
1. Email from WAvNA—West Avenue Neighborhood Association wavna305aQmail.com, dated January
30, 2019 to Rafael Granado, RE: Updated Copy: R7-F Support of Change Order for West Avenue
Pedestrian Bridge.
4:53:19 p.m.
R7 G A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, ACCEPTING THE RECOMMENDATION OF THE LAND USE AND DEVELOPMENT
COMMITTEE RECOMMENDING (1) OPTION 1 OF THE 41ST STREET DESIGN AND VISION
PLAN AND (2) REFERRING TO THE FINANCE AND CITYWIDE PROJECTS COMMITTEE TO
REVIEW AN IMPLEMENTATION WORKPLAN TO PRIORITIZE FUNDS.
Tourism, Culture, and Economic Development
ACTION: Resolution 2019-30685 adopted. Motion made by Commissioner Steinberg to adopt
the,Resolution; seconded by Vice-Mayor GOngora; Voice vote: 6-0. Kathie G. Brooks to handle.
DIRECTION:
Implement portions that affect parking as a pilot program.
REFERRAL:
Finance and Citywide Projects Committee to review workplan and prioritize budgeted funds.
• Page 82 of 138
v
•
RESOLUTION NO; • 2019-30684
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING .THE MAYOR
AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE
AGREEMENT BETWEEN THE CITY AND BERGERON LAND DEVELOPMENT
INC. FOR'DESIGN BUILD SERVICES FOR THE WEST AVENUE BRIDGE AND
PEDESTRIAN BRIDGE OVER COLLINS CANAL(RFP NO.2016-062-KB)(THE
"AGREEMENT"), WITH SUCH CHANGE ORDER NO. 1 IN THE NOT-TO -
EXCEED AMOUNT OF $355,142.04, PLUS A 10% OWNER'S CONTINGENCY
IN THE ;AMOUNT OF $35,514.20, TO PROVIDE FOR ACCESSIBILITY
IMPROVEMENTS AND ADDITIONAL ENHANCEMENTS TO THE AESTHETICS
OF THE PEDESTRIAN BRIDGE, INCLUDING ARCHITECTURAL PANELS,
RAMPS AND STEPS, TO BE FUNDED WITH $330,000 IN PREVIOUSLY
AAPPROPRIATED FUNDS, AND SUBJECT TO A CAPITAL BUDGET
MENDMENT FOR THE$60,657 REMAINING BALANCE REQUIRED TO FUND
CHANGE ORDER NO. 1.
WHEREAS, on April 27, 2016, the City Commission awarded the contract for design build
service for the West Avenue Bridge and Pedestrian Bridge over Collins Canal Project(RFP No. •
2016-062-KB) ("the Project") to Bergeron Land Development Inc., in the amount of$9,930,000;
and
WHEREAS, the scope of work for.the Project included street lighting, pedestrian lighting,
signag and pavement markings, new vehicular and pedestrian signals on Dade Boulevard and •
West Avenue, utility relocation and/or adjustments, and drainage; and
WHEREAS, after several meetings, members of the community requested that the overall
aesthet'cs of the pedestrian bridge be enhanced. The enhancements included aluminum paneling,
powder,coating, and LED lighting; and
WHEREAS, on January 17, 2018, the Mayor and City Commission approved a capital
budget mendment that included for$440,000 to the Project,frowhich $350,000 was allocated
. for the from which
aesthetic improvements of architectural panels, powder coating and decorative
lighting or an enclosed aluminum pedestrian bridge, and$90,000.00 was allocated for landscape
enhancements along Dade Boulevard; and •
•
WHEREAS, on February 14, 2018, the Mayor and City Commission rejected a proposed
changel order with respect to the pedestrian bridge enhancements, and instead directed City staff
to design a simple truss bridge, and the Planning Director noted that a simple bridge like the one
over the Indian Creek Waterway(which is a sidewalk with handrails)would most likely not have to
go to the Design Review Board ("DRB") unless the City Commission directed staff to obtain
approviI l from the DRB; and
NHEREAS, on February 14, 2018, the City Commission also requested that the Sunset
• Harbour and WAVNA associations be afforded the opportunity to provide input before a final design
is approved; and
•
WHEREAS, on May 3, 2018, the City conducted a public meeting for the Project,with the
participation of Public Works staff and Commissioner Mark Samuelian,to to present residents with
five(5) pedestrian bridge renderings showing the aesthetic options for the proposed bridge; and
WHEREAS, Option 4A, a "Venetian Bubble" architectural side panel, had the most votes
and wa the aesthetic option selected. City staff explained that if the cost of Option 4A exceeded
the funcs previously approved by the City Commission, the request for additional funds would
require City Commission approval; and ,
HEREAS, on October 2, 2018, the DRB approved the proposed decorative "Venetian
Bubble",panels for the pedestrian bridge,with the recommendation that the panel design be further
refined and more articulately coordinated with the structural truss system of the bridge; and
1
WHEREAS, the method of installation of the "Venetian Bubble" panels would be further
developed and would be installed on the outside of the bridge.support systems. Further,the panels
would (extend along the ramping and approach walkways, subject to City approval;
WHEREAS, the Design-Builder for.the Project, Bergeron Land Development, Inc., has
submitted a cost proposal to implement the foregoing enhancements, including costs for the re-
design lees, powder coated panels and changes to the ramps; and
WHEREAS, City staff has reviewed the cost proposal and finds it to be fair and reasonable,
and is "therefore requesting approval of Change Order No. 1, in the maximum amount of
$355,142.04, plus a 10% Owner's Contingency in the amount of$35,514.20,to permit final design
and fabrication of the bridge to commence as soon as possible; and
WHEREAS, of the $440,000 previously appropriated on January 17, 2018 for
enhanc ments and landscaping for the Project, $110,000 has been spent on landscaping; ,
accord"p gly, Change Order No. 1 would be funded with$330,000 in previously appropriated funds,
and shall be subject to a capital budget amendment in the amount of$60,657 for the remaining
, balanced required to fund Change Order No. 1.
NOW,,,,,,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,that the Mayor and City Commission
hereby approve and authorize the Mayor and City Clerk to execute Change Order No. 1 to the
Agree lent between the City and Bergeron Land Development Inc. for Design Build Services for
the Wet Avenue Bridge and Pedestrian Bridge Over Collins Canal (RFP No.2016-062-KB),with
such C ange Order No. 1 in the not to exceed amount of $355,142.04, plus a 10% Owner's
Contingency in the amount of$35,514.20,to provide for accessibility improvements and additional
enhancements to the aesthetics of the pedestrian bridge,including architectural panels,ramps and
steps,to be funded with$330,000 in previously appropriated funds,and subject to a Capital Budget '
Amendment for the$60,657 remaining balance required to fund Change Order No. 1.
PASSED and ADOPTED this 16th day of January, 201•j=-
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RESOLUTION NO. 2019-30753
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE
FOURTH AMENDMENT TO THE CAPITAL BUDGET FOR
FISCAL YEAR 2018/19.
WHEREAS, on September 26,2018,the final Capital Improvement Plan for Fiscal Years
2018/19—2022/23 and the final Capital Budget for FY 2018/19 were adopted via Resolution No.
2018-30515; and
WHEREAS, on November 14, 2018, the First Amendment to the Capital Budget for FY
2018/19.was adopted via Resolution No.2018-30610; and
WHEREAS, on Decemberl12, 2018, the Second Amendment to the Capital Budget for
FY 2018/19 was adopted via Resolution No.2018-30649; and
WHEREAS, on January 16, 2019, the Third Amendment to the Capital Budget for FY
2018/19 was adopted via Resolution No.2019-30681;and
WHEREAS, pursuant to Section 166.241(4)(c) of the Florida Statutes, the City's budget
amendments must be adopted in the same manner as the original adopted budget;and
WHEREAS, further, it is recommended by the Administration that the FY 2018/19
Capital Budget be amended to increase appropriations by $20,083,180.45 as highlighted in -
Attachments A, "Projects"; B, "Source of Funds"; and C, "Programs", and re-appropriate
$930,476.55 as highlighted in Attachment A, "Projects".
•
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby adopt the Fourth Amendment to the Capital Budget for Fiscal Year 2018/19
as set forth in Attachments A, "Projects"; B,"Source of Funds"; and C, "Programs".
•
PASSED AND ADOPTED this12 day of March, 2019.
ATTEST:
Da Gelber, Mayor
3/26-10
Rafael E. nado, City Clerk
•
-``��
P( ' ( h '
�Btt,+ APPROVED AS TO
FORM&
E• + FORSCUTON
ate
'rt tiNCORP ORATED: City Attorney Dote
•
ATTACHMENT A
FY 2018/19 CAPITAL BUDGET
PROJECTS
AMENDED 3/13/2019
Capital Project Name mended FY19 Amended 3/13119 Revised Capital
Capital Budget Budget
Altos Del Mar Park(Project#22750) 4,645,492:00 350,000.00 4,995,492.00
Normandy Isle Neigh ROW Phase it
(Project#29730) 412,105.00 (44,819.55) 367,285.45
Flamingo Park(Project#23200) 17,628,130.00 295,000.00 17,923,130.00
Bayshore Neigh.Bid Pack B(Project#23260) 17,448,433.00 (295,000.00) 17,153,433.00
Ocean Rescue 79th Street Sub Headquarters Trailer 150,000,00 18,000,00 168,000.00
Replacement(Project#20417)
o'EFs GBeall,'r"7; `ftem-c n c 84 4
(Project#25750)• k »°k,'
Sunset Harbor Neighborhood(Project#27420) 761,000.00 (60,657.00) 700,343.00
Code Compliance/Housing Relocation
(NEW Project) - 530,000.00 530,000.00
555 Blg Impact Resistant Window(Project#20919) 300,000.00 (300,000.00) -
•
• 555 Building-Roof Renewal(Project#61019) 230,000.00 (230,000.00) -
Public Safety Radio System(Project#68719) - 10,000,000.00 10,000,000.00
Security for Public Spaces'(Project#28719) - 600,000.00 600,000.00
License Plate Readers(Project#28519) - 480,000.00 480,000.00
•
Middle Beach Beachwalk(Project#26819) 4,500,000.00 4,500,000.00
Roof Replacement for Cultural Activities
(Project#28919) - 2,980,000.00 2,980,000.00
Polo Park(Project#26419) , - 500,000.00 500,000.00
Security Cameras in Entertainment District
(Project#69219) - 700,000.00 700,000.00
Total $ 48,659,630.00 $ 20,083,180.45' $ 68,742,810.45
NOTE:$44,819.55 of the$350,000.00 requested funding for the Altos Del Mar Park will be transferred from the Normandy Isle
Neighborhood ROW Phase II project,which has been completed. $295,000.00 of funding for the Flamingo Park project wiibe
transferred from the Bayshore Neighborhood Bid Pack B project,which has been completed. $60,657 of funding fru the West Ave
Bridge over Collins Canal project al be transferred from the Sunset Harbor Neighborhood project. $530,000 of funding for the Code
Cornpliancekiousing Relocation project viii come from the following projects:555 Big Impact Resistant Window-$300,000;555
Building-Roof Renewal-$230,000.
ATTACHMENT B •
FY 2018119 CAPITAL BUDGET
SOURCE OF FUNDS
AMENDED 3/13/2019
Funding Source Amended FY19 Amended 3/13/19 Revised Capital
Capital Bullet Budget
Capital Renewal&Replacement $ 1,255,000.00 $ 1,255,000.00
Comm.Dev.Block Grant 598,046.00 598,046.00
7th Street Garage 50,000.00 50,000.00 ,
Concurrency Mtlgation Fund 6,641,000.00 6,641,000.00
RDA City Center Renewal&Replacement 138,000.00 138,000.00
RDA-Non TIF (6,865,154.00) (8,865,154.00)
3 Cent Local Options Gas Tax(LOGT) 559,000.00 559,000.00
HOME Invest Part.Frog.Grant 478,580.00 478,580.00
Hatt Cent Transit Surtax Cnty 797,000.00 797,000.00
Capital Projects Financed By Other Funds 4,198,225.00 4,198,225.00
Pay As You Go-Capital Fund 3,721,585.00 18,000.00 3,739,585.00
Capital Reserve 180,033.00 305,180.45 485,213.45
Resort Tax-South Beach 1,311,000.00 1,311,000.00
Resort Tax-Yid Beach 1,249,000.00 1,249,000.00
Resort Tax-North Beach 798,000.00 796,000.00
MDC LA 7,390,575.00 7,390,575.00
Line of Credit (1,630,900.00) (1,830,900.00)
RDA City Center Capital Fund 20,000,000.00 20,000,000.00
Gulf Breeze Bond Fund 15,483.69 15,483.69
1998 RCP 15M GO Bond 5,568.00 5,568.00
1999 GO Bonds Fire Safety 10,859.34 10,859.34
2003 GO Bonds Fire Safety 3,503.57 3,503.57
•
2003 GO Bonds Parks&Rec 48,349.00 48,349.00
2019 GO Bonds—Parks - 7,980,000.00 7,980,000.00
2019 GO Bonds—Public Safety - 11,780,000.00 11,780,000.00
Water&Sewer Projects funded from Operations - 400,000.00 400,000.00
2017 Water&Sewer Bonds 3,512,500.00 3,512,500.00
2017 Storm Water Bonds 13,324,330.75 13,324,330.75
Storm Water Projects-MDC LA 2,200,000.00 2,200,000.00
Convention Center Operating Fund 1,744,950.00 1,744,950.00
RDA Garages 100,000.00 100,000.00
Penn Garage Fund 135,000.00 135,000.00
Parking Operations (160,000.00) (160,000.00)
Parking Capital not Bonds 2,679,000.00 2,679,000.00
Fleet Management 3,030,000.00 3,030,000.00
Communications Fund 59,000.00 59,000.00
Total Appropriation as of 3/13/2019 $ 87,97 ,532.35 $ 20,083,180.45 $ 88,056,712.80
NOTE:$44,819.55 of the$350,000.00 requested funding for the Altos Del Mar Park will be transferred from the Normandy Isle
Neighborhood ROW Phase II project,which has been completed. $295,000.00 of funding for the Flamingo Park project will be
transferred from the Bayshore Neighborhood Bid Pack B project,which has been completed. $60,657 of funding for the West Ave
Bridge over Collins Canal project villi be transferred from the Sunset Harbor Neighborhood project. $530,000 of funding for the Code
Compliance/Housing Relocation project villi come from the following projects:555 Big Impact Resistant Window-$300,000;555 Building-
Roof Renewal-$230,000.
ti
ATTACHMENT C
FY 2018/19 CAPITAL BUDGET
PROGRAMS
AMENDED 3/13/2019
Program Area Amended FY19 Amended 3/13/19 Revised Capital
Capital Budget Budget
Bridges $ 760,000.00 .60,857.00 $ 820,657.00
Convention Center 1,500,000.00 1,500,000.00
Environmental 451,000.00 451,000.00
Equipment 3,130,000.00, 11,198,000.00 14,328,000.00
General Public Buildings 928,805.00 926,805.00
Golf Courses 124,000.00 124,000.00
Parking Lots 341,000.00, 341,000.00
Perks 5,858,500.00 1,145,000.00 7,003,500.00
Renewal&Replacement 7,432,875.60 2,980,000.00 10,412,875.80
Streets/Sidewalk Improvements 33,621,351.75 199,523.45 33,820,875.20
Transit/Transportation 7,051,000.00 41500,000.00 11,551,000.00
Utilities • 6,777,000.00 8,777,000.00
Total Appropriation as of 3/13/2019 $ 67,973,532.35 $ 20,083,180.45 $ 88,056,712.80
NOTE:$44,819.55 of the$350,000.00 requested funding for the Altos Del Mar Park will be transferred from the Normandy Isle
Neighborhood ROW Phase II project,Mich has been completed. $295,000.00 of funding for the Flamingo Park project will be
transferred from the Bayshore Neighborhood Bid Pack B project,&Mich has been completed. $60,657 of funding for the West Ave
Bridge over Collins Canal project will be transferred from the Sunset Harbor Neighborhood project. $530,000 of funding for the Code
Cormpliancehiousing Relocation project w611 come from the following projects:555 BIg Impact Resistant Window-$300,000;555 Building-
Roof Renevel-$230,000.
Resolutions-R7 A
MIAMIBEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager.
DATE: March 13,2019
2:00 p.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE FOURTH AMENDMENT TO
THE CAPITAL BUDGET FOR FISCAL YEAR 2018/19.
'RECOMMENDATION
See Attached Memorandum.
Legislative Tracking
Budget and Performance Improvement •
ATTACHMENTS:
Description
❑ MEMO-Fourth Amendment to FY 2018/19 Capital Budget
❑ Resolution
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MIAMI BEACH
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: March 13, 2019
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE FOURTH AMENDMENT TO THE
CAPITAL BUDGET FOR FISCAL YEAR 2018/19.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution. J
BACKGROUND
Planning for capital improvements is an ongoing process; as needs change within the City of
Miami Beach ("the City"), capital programs and priorities must be adjusted accordingly. The
Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically
identifying, prioritizing and assigning funds to critical City capital development, improvements
and associated needs.
The City's CIP process begins in the spring when all departments are asked to prepare capital
improvement updates and requests on the department's ongoing and proposed capital projects.
Individual departments prepare submittals identifying potential funding sources and requesting
commitment of funds for their respective projects.
The CIP is updated annually and submitted to the City Commission for adoption. The 2018/19--
2022/23 Capital Improvement Plan and FY 2018/19 Capital Budget was adopted on September
26, 2018 by Resolution 2018-30515.
The First Amendment to the FY 2018/19 Capital Budget was approved on November 14, 2018
by Resolution 2018-30610. The Second Amendment to the FY 2018/19 Capital Budget was
approved on December 12, 2018 by Resolution 2018-30649. The Third Amendment to the FY
2018/19 Capital Budget was approved on January 16,2019 by Resolution 2019-30681,
Section 166.241(4) (c.), Florida Statutes, requires that a municipality's budget amendment must
be adopted in the same manner as the original budget. The Administration recommends
adopting the Resolution for the Fourth Amendment to the FY 2018/19 Capital Budget.
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Resolution Adopting the Fourth Amendment to the Capital Budget for FY 2018/19
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FOURTH AMENDMENT TO THE FY 2018/19 CAPITAL ByDGET
The Fourth Amendment to the FY 2018/19 Capital Budget totals an increase of$20,083,180.45
and re-alignment of $930,476.55 in order to provide additional funding for, and to reallocate
funding between the following capital projects:
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1. Altos Del Mar Park: .At the January 16, 2019 Commission meeting, the City
Commission approved Option 4 of the design concepts presented for the Altos Del
Mark Park playground. This selected option requires additional funding in the
amount of $350,000 in order to provide complete turnkey construction, including the
playground equipment, surface, shade structures, fencing,and park furniture.
This amendment would allow for the design and installation of the new iconic
playground. Some of the funding for this proposed amendment would come from the
Capital Reserve fund balance (Fund 304), in the amount of $305,180.45. The
remaining funds would come from the transfer of funds previously appropriated to the
project outlined below:
• Normandy Isle Neigh. ROW Phase II - $44,819.55 — PAYGO Fund 302
(Project has been completed with savings)
Prior Years'Appropriations $4,645,492.00
March 13, 2019 Budget Amendment 350,000.00
Proposed Total Appropriations $4,995,492.00
2. Flamingo Park: Bid proposals received for the handball courts at Flamingo Park
were higher than the available budget. This amendment would allow for the
additional funding needed for construction, permit fees, and testing ..services.
Funding for this proposed amendment would come from the transfer of funds
previously appropriated to the project outlined below:
• Bayshore Neighborhood Bid Pack B - $295,000.00 — Capital Reserve Fund
304 (Project has been completed with savings)
Prior Years'Appropriations $ 17,628,130.00
March 13, 2019 Budget Amendment 295,000.00
Proposed Total Appropriations $ 17,923,130.00
3. Ocean Rescue79th Street Sub Headquarters Trailer Replacement: Ocean
Rescue uses the trailer located at 79th and Collins Avenue (In the City owned
parking lot) as its 'northern sub-headquarters; serving as the reporting base for
approximately 15-20 lifeguards. This trailer was initially Installed In 2001 during the •
replacement of Fire Station'#4 at 69 Street and Indian Creek. The trailer is 15 years
old and is in the process of being replaced. During the permit application process for
the new structure, the code requirements were clarified by the Building department.
Since the new facility will be in use in excess of 1 year, the City is required to comply
with the Federal Emergency Management Agency's (FEMA) flood requirement of
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Resolution Adopting the Fourth Amendment to the Capital Budget for FY 2018/19
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increasing the elevation of the trailer. This will result in larger foundations, additional
stairs, and a significantly longer accessibility ramp.
This amendment would allow for the funding of these changes, in compliance with
FEMA requirements. Funding for this proposed amendment would come from the
PAYGO fund balance (Fund 302), in the amount of$18,000.00.
Prior Years'Appropriations $ 150,000.00
March 13, 2019 Budget Amendment • 18,000.00
-- -Proposed Total Appropriations $168,000.00
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4. West Ave Bridge Over Collins.Canal: At the January 16, 2019 Commission
meeting, the City Commission approved and authorized the execution of Change
. Order No. 1 to the agreement between the City and Bergeron Land Development
Inc.for Design Build services for the West Avenue bridge and pedestrian bridge over
Collins Canal.
This amendment would allow for 'accessibility improvements and additional
enhancements to the aesthetics of the pedestrian bridge. A portion of the funding for
this change order will be covered by dollars previously appropriated to this project.
Funding for the remaining balance would come from the transfer of funds previously
appropriated to the project outlined below:
• Sunset Harbor Neighborhood - $60,657 - Half Cent Transit Surtax-County
Fund 187 due to project savings
Prior Years'Appropriations $7,084,470.00
March 13,2019 Budget Amendment 60,657.00
Proposed Total Appropriations $7,145,127.00
5. Code Compliance/Housing Relocation: At the February 22, 2019 Finance and
Citywide Projects Committee meeting, the Committee was informed of the need to
find alternative locations for the Code Compliance and Housing departments, which
are currently housed in the 555 17th Street building. This building will be demolished
in order to facilitate the development of the Miami Beach:Convention Center Hotel.
This amendment would allow for the preparation of City-owned and leased space to
accommodate these departments which will be displaced. Such preparation Includes
relocation costs, space planning, electrical requirements, air distribution
assessments, storage of furniture, and other miscellaneous costs. Funding for this
project Would come from the transfer of funds previously appropriated to the projects
outlined below:
• 555 Building Impact Resistant Windows - $300,000 - Capital Renewal and
Replacement Fund 125 (Project no longer needed)
• 555 Building Roof Renewal - $230,000 - Capital Renewal and Replacement
Fund 125 (Project no longer needed)
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Prior Years'Appropriations $0.00
March 13,2019 Budget Amendment 530,000.00
Proposed Total Appropriations $530,000.00
On November 6, 2018, the citizens of the City of Miami Beach voted in favor of issuing $439
million in general obligation bonds ("G.O. Bonds")to:
• Improve the City's police, fire, and public safety facilities, in addition to
equipment,technology, and lighting to improve security throughout the City
• Improve the City's parks, recreational and cultural facilities, inclusive of
playgrounds, baywaiks, beachwalks, waterways, landscaping, equipment,
lighting, security, and parking related to such facilities
• Improve the City's neighborhoods and infrastructure, including stormwater
• and flooding mitigation projects, sidewalk and street renovation and repairs,
protected bicycle lanes, pedestrian paths, landscaping, and lighting
At the March 4, 2019 G.O. Bond workshop, the City Commission reviewed the proposed G.O.
Bond Implementation Plan, which outlines the sequencing of the 57 approved projects. The
City Commission recommended funding for the following projects in order to allow for the
immediate commencement of work on these time-sensitive projects.
6. Public Safety Radio System: This project will replace the City's current public
safety radio system (which has reached the end of its useful life) with a new radio
system. The new system will be used by police, fire, public safety officers, and other
agencies, when responding to emergency calls or in the field.
This amendment would allow for the funding of this G.O. Bond project prior to the
issuance of the bond proceeds in.April. Funding for this proposed amendment would
come from the 2019 GO Bonds - Public Safety (Fund 392), in the amount of
$10,000,000.00.
Prior Years'Appropriations $0.00
March 13,2019 Budget Amendment 10,000,000.00
Proposed Total Appropriations $10,000,000.00
7. Security for Public Spaces: This project includes the installation of protective
bollard systems to safeguard pedestrians and special event venues at: Miami Beach
Convention Center, Lincoln Road, Ocean Drive, SoundScape Park, and South
Pointe Park.
This amendment would allow for partial funding of this G.O. Bond project to secure
portable bollards prior to the issuance of the bond proceeds in April. Funding for this
proposed amendment would come from the.2019 GO Bonds — Public Safety (Fund
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392), in the amount of$600,000.00.
Prior Years'Appropriations $0.00
March 13,2019 Budget Amendment 600,000.00
Proposed Total Appropriations $600,000.00
8. License Plate Readers: This project includes the installation of License Plate
Readers (LPRs) at 26 strategic locations throughout the City, in order to augment
crime-fighting and prevention efforts.
This amendment would allow for partial funding of this G.O. Bond project to Install
the LPRs at eight non-state road locations prior to the issuance of the bond proceeds
in April. Funding for this proposed amendment would come from the 2019 GO Bonds
—Public Safety (Fund 392), in the amount of$480,000.00.
Prior Years'Appropriations $0.00
March 13,2019 Budget Amendment • 480,000.00
Proposed Total Appropriations $480,000.00
9. Middle Beach Beachwalk: This project includes the,construction of an on-grade
pedestrian walkway and demolition of the existing wooden boardwalk between 23rd
Street and 46th Street.
This amendment would allow for the funding of this G.O. Bond project prior to the
issuance of the bond proceeds in April. Funding for this proposed amendment would
come from the 2019 GO Bonds Parks (Fund 391), in the amount of$4,500,000.00.
Prior Years'Appropriations $0.00
March 13, 2019 Budget Amendment 4,500,000.00
Proposed Total Appropriations $4,500,000.00
10.Roof Replacement for Cultural Facilities: This project includes the roof
replacements at the Fillmore Theater, Miami City Ballet, and Colony Theater.
Replacement of these roofs will serve to protect the buildings that play such a
significant role in our City's cultural community.
This amendment would allow for the funding of this G.O. Bond project prior to the
issuance of the bond proceeds in April. Funding for this proposed amendment would
come from the 2019 GO Bonds-Parks(Fund 391), in the amount of$2,980,000.00.
Prior Years'Appropriations • $0.00
March 13, 2019 Budget Amendment 2,980,000.00
Proposed Total Appropriations $2,980,000.00
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11.Polo Park: In order to provide better use of the facility and expand its value from a
programming standpoint, baseball field renovations will take place prior to the new
school year.The work will include improvements to the current dugout, as well as the
addition of a new dugout along the first base line. Fencing, irrigation, sod and clay
work will also be part of the scope.
This amendment would allow for the funding of this G.O. Bond project prior to the
issuance of the bond proceeds in April. Funding for this proposed amendment would
come from the 2019 GO Bonds—Parks (Fund 391), in the amount of$500,000.00.
Prior Years'Appropriations $0.00
March 13, 2019 Budget Amendment 500,000.00
Proposed Total Appropriations $500,000.00
12.Security Cameras in Entertainment District: This project includes the addition of
• 72 security cameras to the existing 14 cameras within the Entertainment District.
Two cameras will be installed at every intersection of both Collins and Washington
Avenues,from 5th Street to 17th Street.
This amendment would allow for partial funding of this G.O. Bond project prior to the •
issuance of the bond proceeds in April,_ for the Washington Avenue locations.
Funding for this proposed•amendment would come from the 2019 GO Bonds —
Public Safety (Fund 392), in the amount of$700,000.00.
Prior Years'Appropriations $0.00
March 13, 2019 Budget Amendment 700,000.00
Proposed Total Appropriations $700,000.00
JLM/JW/TOS
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