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Resolution 2019-30840 RESOLUTION 2019-30840 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM, AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN THE CITY AND THE SCHOOL BOARD OF MIAMI DADE COUNTY, FOR THE CONTINUATION OF THE CMB VPK CLASSROOM AT BISCAYNE ELEMENTARY SCHOOL FOR THE 2019-2020 SCHOOL YEAR, SUBJECT TO TWO (2) ADDITIONAL ONE-YEAR EXTENSIONS BY MUTUAL AGREEMENT OF THE PARTIES, BASED UPON THE SAME FINANCIAL TERMS, WHICH INCLUDES AN ANNUAL CITY CONTRIBUTION IN THE AMOUNT NOT TO EXCEED $35,000; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE FINAL AMENDMENT. WHEREAS, on December 9, 2015, the City Commission passed and adopted Resolution No. 2015-29222 authorizing the City Manager to negotiate an agreement (the "Agreement") with M-DCPS, for the City to provide funding to M-DCPS for one prekindergarten classroom (VPK) at each of the following schools: Biscayne Elementary School and Fienberg/Fisher K-8 Center(the "CMB VPK classrooms"); and WHEREAS, CMB and M-DCPS executed the Agreement, dated February 10, 2016; and WHEREAS, the prekindergarten services offered at Biscayne Elementary School and Fienberg/Fisher K-8 Center, under the terms of the Agreement, served the City of Miami Beach resident children from the following four targeted schools (Biscayne Elementary School, Fienberg/Fisher K-8 Center, North Beach Elementary School and South Pointe Elementary School), following the Registration and Lottery Procedures for school years 2016/17, 2017/18, and 2018/19; and WHEREAS, On April 11, 2018, the Mayor and City Commission adopted Resolution No. 2018-30259, approving the reduction in funding for the CMB VPK classrooms during the 2018-2019 school year, by approving the removal the CMB VPK class at Fienberg/Fisher K-8 Center and providing funding for fifty percent (50%) of personnel costs for the CMB VPK class at Biscayne Elementary School, in an amount not to exceed $35,000, with M-DCPS funding the remaining costs; and WHEREAS, on June 26, 2018, the parties executed Amendment No. 1, memorializing that the CMB VPK class at Biscayne Elementary School would be providing the VPK program for the four targeted Miami Beach schools; and WHEREAS, the Agreement will expire on June 30, 2019; and WHEREAS, the Administration and MDCPS have agreed to extend the Agreement to continue the CMB VPK program at Biscayne Elementary School for the 2019-2020 school year, with two (2) additional one-year extensions, upon mutual agreement of the parties, with the City continuing to contribute an amount not to exceed $35,000 per school year; and WHEREAS, M-DCPS has agreed to fund the portion of the costs to operate the CMB VPK classroom which will not be funded by CMB for the 2019-2020 school year; and WHEREAS, the Administration recommends that the Mayor and City Commission approve, in substantial form, Amendment No. 2 to the Agreement, incorporated herein by reference and attached to this Resolution as Exhibit"1". NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve, in substantial form, Amendment No. 2 to the Agreement between the City and the School Board of Miami Dade County, for the continuation of the CMB VPK classroom at Biscayne Elementary School for the 2019-2020 school year, subject to two (2) additional one-year extensions by mutual agreement of the parties, based upon the same financial terms, which includes an annual City contribution in the amount not to exceed $35,000; and further authorize the City Manager to execute the final amendment. PASSED and ADOPTED this s day of June 2019. ATTEST: 41110 Dan Gelber, Mayor J. gtc0c Raf el . Grana' 'o, City Clerk 1.49j <9%, IIN(ORP ORATED; 11, •• me .,cH 26. APPROVED AS TO FORM & LAN UAGE & FOR \E ;'TION 4111-tel I( cd. City Attorney /,/ Date Resolutions -C7 C MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: June 5, 2019 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,AMENDING THE INTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY PUBLIC SCHOOLS TO EXTEND SAID AGREEMENT FOR ONE YEAR IN THE 2019-20 SCHOOL YEAR TO PROVIDE VOLUNTARY PRE-KINDERGARTEN CLASS AT BISCAYNE ELEMENTARYALLOWING FOR TWO ONE YEAR EXTENSIONS. RECOMMENDATION Extend the agreement with Miami Dade County Public Schools to provide one VPK classroom at Biscayne Elementary to address wait list issues at public elementary and K-8 centers on Miami Beach at a cost not to exceed $35,000. ANALYSIS On December 9, 2015, the City Commission passed and adopted Resolution No. 2015-29222 authorizing the City Manager to negotiate an agreement (the "Agreement") with M-DCPS, for the City to provide funding to M-DCPS for one prekindergarten classroom (VPK) at each of the following schools: Biscayne Elementary School and Fienberg/Fisher K-8 Center (the "CMB VPK classrooms"). CMB and M-DCPS executed the Agreement, dated February 10, 2016. Prekindergarten services were offered at Biscayne Elementary School and Fienberg/Fisher K-8 Center under the terms of the Agreement for City of Miami Beach resident children from the four targeted schools (Biscayne Elementary School, Fienberg/Fisher K-8 Center, North Beach Elementary School and South Pointe Elementary School), following the Registration and Lottery Procedures for school years 2016/17, 2017/18, and 2018/19. On April 11, 2018, the City Commission approved the reduction in funding for the CMB VPK classrooms during the 2018-2019 school year, by approving the removal the CMB VPK class at Fienberg/Fisher K-8 Center and providing funding for fifty percent (50%) of personnel costs for the CMB VPK class at Biscayne Elementary School, in an amount not to exceed $35,000, contingent upon M-DCPS funding the remaining costs._- - The osts_— The agreement will expire in May 2019. As such, staff has negotiated with MDCPS to extend the 2018/19 amended agreement for an additional year for one VPK class at Biscayne Page 269 of 868 Elementary with the option to renew each year at a City contribution not to exceed $35,000 per year with MDCPS contributing $35,000 per year. CONCLUSION M-DCPS has agreed to fund the portion of the costs to operate the CMB VPK classrooms which will not be funded by CMB for the 2019-2020 school year. KEY INTENDED OUTCOMES SUPPORTED Achieve Educational (K-12) Excellence Legislative Tracking Organizational Development Performance Initiatives ATTACHMENTS: Description o Amendment No. 1 to Interlocal Agreement VPK Page 270 of 868 AMENDMENT NO. 1 TO INTERLOCAL AGREEMENT This Amendment No. 1 ("Amendment") to the Interlocal Agreement ("Agreement"), dated February 10, 2016, by and between the City of Miami Beach, Florida, a municipal corporation organized and existing under the laws of the State of Florida, having its principal place of business at 1700 Convention Center Drive, Miami Beach, Florida 33139 ("CMB"), and The School Board of Miami-Dade County, Florida, a political subdivision of the State of Florida, having its principal place of business at 1450 NE 2"d Avenue, Miami, Florida 33132 (the "School Board" or "M-DCPS"), is entered into this 2G, day of Jut _, 2018 (Effective Date): RECITALS WHEREAS, on December 9, 2015, the City Commission passed and adopted - Resolution No. 2015-29222 authorizing the City Manager to negotiate an agreement(the "Agreement") with M-DCPS, for CMB to provide funding to M-DCPS for one prekindergarten classroom (VPK) at each of the following schools: Biscayne Elementary School and Fienberg/Fisher K-8 Center(the"CMB VPK classrooms"); and WHEREAS, CMB and M-DCPS executed the Agreement, dated February 10, 2016; and WHEREAS, prekindergarten services offered at Biscayne Elementary School and Fienberg/Fisher K-8 Center under the terms of this Agreement may be accessed by City of Miami Beach resident children from the four targeted schools (Biscayne Elementary School, Fienberg/Fisher K-8 Center, North Beach Elementary School and South Pointe Elementary School), following the Registration and Lottery Procedures in Section 1.06 of this Agreement; and WHEREAS, On April 11, 2018, the City Commission approved the reduction in funding for the CMB VPK classrooms during the 2018-2019 school year, by-approving the removal of the CMB VPK class at Fienberg/Fisher K-8 Center and providing funding for fifty percent (50%) of personnel costs for the CMB VPK class at Biscayne Elementary School, in an amount not to exceed $35,000, contingent upon M-DCPS funding the remaining costs; and WHEREAS, M-DCPS has agreed to fund a portion of the costs to operate the Biscayne.Elementary CMB VPK classroom which will not be fully funded by CMB for the 2018-2019 school year. NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, CMB and M-DCPS hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. Page 271 of 868 2. MODIFICATIONS. The Agreement is hereby amended (deleted items struck hrough and inserted items underlined)as follows: (a) Section 1.04 of the Agreement is hereby deleted in its entirety and replaced as follows: 1.04 Funding State funding for VPK provides a three-hour program from 8:20 a.m. to 11:20 a.m., Monday through Friday. In addition, M-DCPS offers a Prekindergarten Enrichment Program from 11:20 a.m. through 1:50 p.m. In the two classrooms identified in this agreement, CMB will fund the Prekindergarten Enrichment Program to operate under the same procedures as all M-DCPS Prekindergarten Enrichment Programs as follows: (a) for the 2016-2017 school year, CMB will award the School Board $206,558 to fund the start-up costs of the two CMB VPK classrooms identified in this Agreement; (b) for the 2017-2018 school year, CMB will award the School Board $140,402 to fund the on-going costs of these CMB VPK classrooms; (c) for the 2018-2019 school year, the CMB VPK classroom at Fienberq/Fisher K-8 Center shall be removed from the scope of this Agreement and the CMB VPK classroom at Biscayne Elementary School shall be funded jointly by CMB and M-DCPS as follows: (1) CMB shall contribute one half of the personnel costs, in an amount not to exceed $35,000; and (2) M-DCPS shall fund the remaining costs of this VPK classroom. The personnel salaries, fringe benefits and indirect costs may fluctuate based on teacher/paraprofessional qualifications, seniority, contract requirements, retirement, surplus, and personnel changes. Attached hereto and incorporated herein as Exhibit A is the Estimated Cost Breakdown. (b) Section 2.01 of the Agreement is deleted in its entirety and replaced as follows: State funding for VPK provides a three-hour program from 8:20 a.m. to 11:20 a.m., Monday through Friday. In addition, M-DCPS offers a Prekindergarten Enrichment Program from 11:20 a.m. through 1:50 p.m. In the two classrooms identified in this Agreement, CMB will fund the Prekindergarten Enrichment Program to operate under the same procedures as all M-DCPS Prekindergarten Enrichment Programs as follows: (a) for the 2016-2017 school year, CMB will award the School Board $206,558 to fund the start-up costs of the two CMB VPK classrooms identified in this Agreement; (b)for the 2017-2018 school year, CMB will award the School Board $140,402 to fund the on-going costs of these CMB VPK classrooms; (c) for the 2018-2019 school year, the CMB VPK classroom at Fienberq/Fisher K-8 Center shall be removed from the scope of this Agreement and the CMB VPK classroom at Biscayne Elementary School shall be funded jointly by CMB and M-DCPS as follows: (1) CMB shall contribute one half of the personnel costs, in an amount not to exceed $35,000; and (2) M-DCPS shall fund the remaining costs of this VPK classroom. Included with the funding identified under the first paragraph of this Section 2.01, the 2016-2017 school year, estimated cost breakdown for the classroom Page 2 of 4 Page 272 of 868 materials, supplies, and equipment for two classrooms is $88,318. CMB shall render payment to the School Board for the classroom materials, supplies, and equipment for two classrooms upon signature of the Agreement by both Parties. Further, the estimated cost breakdown for the classroom materials, supplies, and equipment for two classrooms for the school year 2017-2018 is $22,162 and payment shall be made by April 15, 2017. CMB will not be responsible for contributions to the cost for classroom materials, supplies, and equipment for the CMB VPK classroom for the 2018-2019 School Year. The School Board will retain ownership of all purchased classroom materials, supplies, and equipment. Attached hereto and incorporated herein as Exhibit C is the Salary Range without fringe benefits for teachers and paraprofessionals. School Board shall provide the actual personnel salaries, fringe benefits and indirect costs to CMB for the 2016-2017 school year. CMB shall render payment to the School Board for the actual personnel salaries, fringe benefits, and indirect costs, for which CMB is responsible under this Agreement, no later than September 15 each year. In subsequent years, the actual personnel salaries, fringe benefits and indirect costs may fluctuate based on teacher/paraprofessional qualifications, seniority, contract requirements, retirement, surplus, and personnel changes. At the closeout of each fiscal year, should changes in personnel increase the amount required to maintain the program with qualified teachers/paraprofessionals, CMB will be invoiced the excess funds due to the School Board, in an amount not to exceed CMB's responsibility for personnel costs, as delineated herein. Should changes in personnel decrease the amount required to maintain the program with qualified teachers/paraprofessionals, CMB will be refunded the excess funds by the School Board. All funds paid to the School Board for the .two VPK classrooms shall be non- refundable with the exception of any changes made in the personnel line item which would require a reimbursement or a refund at the closeout of the.fiscal year. 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their appropriate officials, as of the date first entered above. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. Page 3'of 4 Page 273 of 868 CITY el MIAMI B:ACH, FLORIDA e.vitimilb Jimmy ,L. Mora is, City Manager at, Rafael : . Granado, Cit Clerk ii1Lu //yy` " 0 Approved as to Form & Language & �` For Executio .5)2&.1.6r:\ :INOORP ORATED. '` 7 Raul J. Agui a, it Attorney '�'`� ��� '. ,y;Date: 5 8 1 ... �,�. 4.W THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA '' By: Iberto M. Carva o, Supe i to p ent of Schools or his Designee Date: � (61 By: • �� / f ria • 9: O), Chief Academic Officer Office of \c;••-mics and Transformation Approved a o • and Legal Sufficiency: fl e• Board Attorney ate: (Al 311" Offi - .Risk Ma ag ment Dat-: 3Zig Page 4 of 4 Page 274 of 868 ie p MINA-DADECOUNPfPUBUCS0i004S PROGRAMS EARLY CHILDHOOD v. r .. Exhibit A -Revised June,2018 Estimated Cost Break Down 2016 2017 2017 2018 20.8,2019:;; Personnel (2 full day teachers and 2 hourly paraprofessionals)* 118,240 118,240 35,000 Classroom Materials,Supplies and Equipment for 2 classrooms 88,318 22,162 Total 206,558 140,402 35,000 Payment`Schedule Cost.withDue,Date 2016-2017 201772018 ,...20182019•:x, Classroom Materials,Supplies and Equipment payment due upon signature of agreement by both parties. 88,318 Personnel payment due-09/15/2016 118,240 Classroom Materials,Supplies and Equipment payment due-04/15/2017 22,162 Personnel payment due-09/15/2017 118,240 Classroom Materials,Supplies and Equipment payment due-04/15/2018 Personnel payment due-09/15/2018 35,000 Totals 206,558 140,402 35,000 Note: * Minimum and maximum salary range provided in Exhibit C. Each fiscal year on September 15, personnel costs due will be calculated at the actual salary and fringe benefit expenses minus the projected VPK Program revenue. Personnel salaries,fringe benefits&indirect costs may fluctuate based on teacher/paraprofessional qualifications, seniority,contract requirements,retirement,surplus,and personnel changes as required. Page 275 of 868 MVtiMI-DADE COUNTY PUBIC SCHOOLS EARLY CHILDHOOD PROGRAMS vinereleanng bns._ Exhibit C - Revised June,2018 s r Full'_Day P,rek Teacher Salary Range without Fringe Benefits 10-Month Schedule Bachelor's Base Salary Minimum $41,000 Maximum $72,720 Master's Credential Supplement $3,100 Specialist Credential Supplement _ $5,150 Doctorate Credential Supplement $7,200 Hourly Prek Paraprofessional Salary'Range • without Fringe Benefits' : yam UTDU1) 10-Month Schedule Base Salary Minimum $9.24 Maximum $21.74 Child Development Associate Supplement $600 Creditable Inservice Hours (24-59) $150 Creditable Inservice Hours (60-119) $300 Creditable Inservice Hours (120-149) $450 Creditable Inservice Hours (150-169) $550 Creditable Inservice Hours (170-199) $700 Creditable Inservice Hours (200+) $960 Page 276 of 868