Bid 17-02/03 Item C2A
CITY OF MIAMI BEACH
PROCUREMENT DIVISION
Interoffice Memorandum
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From:
Robert Parcher
City Clerk
Gus Lopez, CPPO
Procurement Director
Date: August 13, 2003
To:
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Subject: CONTRACT FOR BID. 17-02/03, REPLACEMENT OF THE STAGE AND
RISERS AT THE MIAMI BEACH CONVENTION CENTER
Four (4) copies of the above referenced Contract are attached for the Mayor's signature
and execution. The insurance certificate has been approved by Risk Management and the
City Attorney has approved the form and language for contract execution.
Thank you for your prompt attention to this matter.
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Re: Bi4 How 17-002/03 aeplacemect of the perfo~e Stag. & Risers at the
Mimni :B~cb CO~t:l.01l CfIJ1ter, city of lliami Bea.ch is A44i1eional :ID~:re4 for
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Direotor of l"roC\'i%"em8nt
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1700 Co:mtel1tion Center Drive
1Ii._ Beach Fto 33139
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl.gov
Procurement Division
Telephone 305 673-7495
Facsimile 305 673.7851
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March 25, 2003
TO ALL CITY OF MIAMI BEACH VENDORS
RE: PROHIBITED CAMPAIGN CONTRIBUTIONS BY VENDORS
The General Municipal Election for 2003 is under way and some candidates have already
filed their intent to run for the office of Mayor or Commissioner for the City of Miami Beach.
It is of utmost importance that you familiarize yourself and adhere to the requirements set
forth in the City's Vendor Prohibited Campaign Contributions Ordinance No. 2003-3389
(the "Ordinance"). Failure to adhere could result in your disqualification from transacting
business with the City for a period of time.
The Ordinance was adopted to ensure that no person who is a vendor of the City of Miami
Beach, gives a campaign contribution directly, or through a member of the person's
immediate family, or through a political action committee, or through any other person, to a
candidate, or to the campaign committee of a candidate, for the offices of Mayor or
Commissioner. This prohibition applies to natural persons and to persons who hold a
controlling financial interest in business entities. The definitions of "vendor" and "controlling
financial interest" are as follows:
"Vendor" means a person and/or entity who has been selected by the City as the
successful bidder on a present or pending bid for goods, equipment or services, or has
been approved by the City on a present or pending award for goods, equipment or
services, prior to or upon execution of a contract, purchase order or standing order.
"Controlling Financial Interest" means the ownership, directly or indirectly, of 10% or more
of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or
more in a firm. "Firm" means a corporation, partnership, business trust or any legal entity
other than a natural person.
The City will ensure that prior to recommending any vendor for a contract award and/or
issuance of a purchase order that vendors are not in violation of the Ordinance. The City
will not recommend the award of a contract or issue a purchase/standing order unless the
City knows the names of the individuals with a controlling financial interest as defined
above. Please provide the names of all individuals or entities (including your sub-
consultants) with a controlling financial interest to the following address:
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City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
Failure to provide the following information will result in future contract award(s) or
purchase order(s) not being awarded or issued. Vendors with existing contracts or
purchase orders must also provide this information to avoid termination and/or non-
renewal of contract or purchase orders. Please complete the attached document and
return to the above address by April 14, 2003.
Should you need additional information or clarification, I may be reached by phone
305.673.7490; fax: 305.673.7851; or e-mail: Quslopez@miamibeachfI.Qov.
opez,kB
ement Director
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Attachment: Vendor Campaign Contribution Ordinance Questionnaire
c: Mayor and Members of the City Commission
Jorge M. Gonzalez, City Manager
Murray Dubbin, City Attorney
Mayra Diaz Buttacavoli, Assistant City Manager
Robert Parcher, City Clerk
JMG:MDB:GL
F:\PURC\SALL\GUS\CITYMGR\VendorCampaignProhibltion.doc
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VENDOR CAMPAIGN CONTRIBUTION ORDINANCE
QUESTIONAIRE
(PLEASE PRINT CLEARL Y OR TYPE)
Vendor Name:
StageRight Corporation
Street Address:
495 Pioneer Parkway
Clare, MI 48617
Telephone Number:
800-438-4499
E-Mail Address:
Facsimile Number:
989-386-3500
OWNER(S) WITH CONTROLLING FINANCIAL INTEREST:
NAME
TITLE
o. David Rogers
Owner
Richard I. Rogers
Owner
o I'M NOT A VENDOR.
o WE NOT HAVE ANY INDIVIDUALS WITH A CONTROLLING FINANCIAL
JNTERE T. ",.
8/7/03
Date
Signa ra
Sharon Schuldt
Project Manager
800-438-4499. Ext. 323
Fax: 989-386-3500 .
e-mail: sschuldt@stageright.com
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INVITATION FOR BIDS
REPLACEMENT OF THE PERFORMANCE
STAGE AND RISERS AT THE MIAMI
BEACH CONVENTION CENTER
BID # 17-02/03
BID OPENING: MAY 16, 2003
Gus Lopez, CPPO, Procurement Director
City of Miami Beach - Procurement Division
1700 Convention Center Drive
Miami Beach, FL 33139
F:\PURC\$ALL\Mirtha\BIDS\new year bids 02-03\17-02-03 stage
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
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CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH. FLORIDA 33139
hltp:\\ci.miami-beach. fl.us
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
INVITATION TO BID NO. 17-02/03
ADDENDUM NO, 2
May 19,2003
REPLACEMENT OF THE PERFORMING STAGE AND RISERS AT THE
MIAMI BEACH CONVENTION CENTER is amended as follows:
I. CHANGE: The Bid Opening Date from May 23, 2003, to May 28,2003 @ 3:00 p.m.
II. Answers to Questions received from prospective bidders.
Q: Page 6, Section 1.8 of the General Conditions; Underwriters' Laboratories: Why is this a
requirement? UL calls for a 4.1 safety factor... 125#/sfx4 = 500#/sf. Your spec calls for
only the # 125/sf requirement. Sico America Inc. (Sico) equipment meets the I 56#sf that
meets and exceeds 125"/sf load rating. Sico mobile-folding equipment has designed to
comply with UL tip over tests, but Sico has not applied for UL certification.
A: Page 6, Section 1.8 UL Listing: The Load Rating of 156#/sf is acceptable as it
exceeds the minimum specification. UL certification is not required.
Q: Page 22. 2.17 Warranty. Sico provides a 3 year warranty of their staging equipment.
Is this acceptable?
A: A three year warranty is acceptable as it exceeds the minimum specification. The
Warranty shall be described in detail on the attached Bid Form.
Q: Page 24, General Requirements: "adjustable height from approximately 48" - 78"
in 2" increments". Sico's Roll N' Set stage has a standard height range of 48 - 72",
adjustable in either 4" or 6" increments. Height extenders are available to reach 78", but
stages above 60" are rarely, if ever required. Sico would like to bid our standard
product 48 - 72".
A: Page 24. General Requirements: The standard/adjustable height of 48-72" with
adjustments in 6" increments is acceptable.
Invitation to Bid #17-02/03
Addendum No.2
Page 2
Q: Page 24. Stage Decks: .....edges heavy duty aluminum". Sico has solid hardwood
perimeters with protective vinyl extrusions with continuous Velcro for quick drapery
attachment. Each deck shall be furnished with a slip resistant, fire retardant
fiberglass composite. Sico's decks feature a .050" through-color black polypropylene
called Tuff-Deck, that has a pleasing Matte finish and does not turn lighter when
scratched or abraded. "accessory slots for easy attachment of drapes" Sico's decks
have continuous Velcro that eliminates the need for clips to attach drapes. No loose
parts and drapes are much easier to clean and faster to install without clips.
A: Page 24. Stage Decks: Sico's hardwood perimeter with protective vinyl extrusions
will be considered an equal to the specified aluminum edge. Continuous Velcro is
acceptable. The Tuff-Deck will be considered an equal.
Q: Page 25. Unit Design: ... "two-inch"... 48" to 78". Same as point #3 above.
A: Page 25. Unit Design:
The standard/adjustable height of 48-72" with adjustments in 6" increments is
acceptable.
Q: Page 25. Accessories: There is no mention that the steps units should be adjustable
between 48-72".
A: Page 25. Accessories: Stage step units adjustable between 48-72" is acceptable.
Q: Page 25. Drapery: ...with clips... 100% Hoechst Colanese Trevira NU-VEL...Sico
offers three drapery options, Tivoli polyester, Dura-Vel polyester, and a cotton
Velour. Sico's fabrics are fire resistant.
A: Page 25. Drapery: Drapery style and color will be selected by owner from available
options. Tivoli polyester, Dura-Vel polyester, and cotton velour are acceptable.
Q: Page 26. ChairlTable Stops...Sufficient Chair Rails should be provided to outfit the
upstage and Y2 of the side stage edges. . . Sico' s guard rail have chair stops built into the
frame at the bottom. Do you want separate chair/table stops bid for the stage? Generally,
chair/table stops are reserved for platforms under 24" in height.
A: Guardrails which have chair stops built into the frame at the bottom are acceptable.
Separate chair/table stops are not necessarily a requirement.
.
Invitation to Bid #17-02/03
Addendum No.2
Page 3
Q: Page 26. Mixing Platforms: (12' x 24') 2 each:
Do you want two 12' x 24' mixing platforms at 8" (with 12,4' x 8' decks each platform)
and two 12' x 24' mixing platforms, useable at 12" & 24" (with 12,4' x 8' decks each
platform)? Or are you planning on using some of the decks from the performance stage
set-up? Please clarify.
* Also, would you be willing to consider a mixing platform at 16" - 24", instead of 12" -
24"? The 16-24" height difference is a standard set-up within the industry, and allows
for a 2-rise step unit to be used at either height.
A: Page 26. Mixing Platforms (12' x 24' each):
Change the specification from 12"x 24" mixing platform to a standard of 16"-
24" height difference, allowing for a 2-rise step unit to be used at either height.
Q: Page 27. Stage Steps: Are you requesting that 8" step units be provided for the
8" mixing platforms, or just for the higher set-ups? The 8" usually does not require
steps.
A: Page 27. Stage Steps: The stage steps should accommodate 16" and 24"
increments.
Q: Page 27. Do you want 12 - 24" chair stops or guardrails?
A: Page 27. Chairrrable Stops:
Guardrails which have chair stops built into the frame are acceptable.
Q: Page 28. Guardrails for the mixing platforms:
Where and how many guardrails do you want for the mixing platforms? We can
provide either 42" or 28" H guardrails. Sometimes facilities want the lower height
guardrails for better sight lines for the guests. Dedicated rails or from stage set-up?
A: Page 28. Guardrails for the mixing platforms:
The number of guardrails are as follows (includes both mixing platforms):
2,4' guardrails with chair stops (42" height)
12,8' guardrails with chair stops (42" height)
The aforementioned are dedicated rails, and not from the stage set up.
Invitation to Bid #17-02/03
Addendum No.2
Page 4
Q: Page 28. Portable Steps:
5 portable step units for 24' risers (carpeted)
5 portable step units for 32' risers (carpeted)...
Sico has a 3-rise mobile step unit, that tilts and rolls on casters that is used for both
of the listed heights. The 3-rise step is flush with the top ofthe 24" riser, and is used
with the 32" risers, requiring the last step to be on the stage. Having a single step for
all set-ups will save money, save time and simplify your set-up.
* Also calls for a black fiber-glass textured surface... Sico has Tuff-Deck, a through-
color black polypropylene hard surface, not a fiberglass. The Tuff-Deck is a
pleasing matte finish that will not lighten when scratched or abraded.
A: Page 28. Portable steps:
The specification is changed to a quantity of 10 units that tilts and rolls on
casters, suitable for both 24" and 32" risers. The tuff-deck versus specified
black fiber-glass textured surface will be considered an equal.
Q: Page 26. Mixing Platforms:
This section calls for Mixing Platforms (12' x 24') Qty 2 each.
There are no separate deck panels specified for this configuration. Will deck panels be
required in addition to the stage decks?
A: No additional deck panels are required outside of the stage decks.
Bidders are required to acknowledge this addendum on page 30, "Acknowledgement of
Addenda", or the bid may be considered non-responsive.
CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
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CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.lI.us
PROCUREMENT DIVISION
Telephone (305) 673.7490
Facsimile (305) 673.7851
INVITATION TO BID NO. 17-02/03
ADDENDUM NO.1
May 12, 2003
REPLACEMENT OF THE PERFORMING STAGE AND RISERS AT THE
MIAMI BEACH CONVENTION CENTER is amended as follows:
I. The Bid Opening date is changed from May 16, 2003 to May 23, 2003 at 3:00 P.M.
Subsequent addenda will follow.
Inasmuch as this change does not materially affect the bid document, proposers are not required to
acknowledge this addendum to be deemed responsive.
CITY OF MIAMI BEACH
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Gus Lopez, CPPO
Procurement Director
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Condensed Title:
Request for Approval to Award a Contract to StageRight Corporation in the Amount of $115,331, Pursuant
to Bid No. 17-02/03, Replacement of the Performance Stage and Risers at the Miami Beach Convention
Center.
Issue:
Shall a Contract be awarded to the lowest and best bidder?
Item 8ummarvlRecommendation:
Based on the analysis of the bids received, it is recommended that the City Commission award a contract
to StageRight Corporation in the amount of $115,331, Pursuant to Bid No. 17-02/03, Replacement of the
Performance Stage and Risers At the Miami Beach Convention Center.
APPROVE THE AWARD OF A CONTRACT
Advisory Board Recommendation:
The Convention Center Capital Oversight Committee approved the project August 28, 2001.
Financial Information:
Source of Amount Account Approved
Funds: 1 $115,331.00 441-2349-069358
D 2
3
4
Finance Dept. Total $115,331.00
City Clerk's Office Legislative Tracking:
I Doug Tober
81
Assistant City Manager
City Manager
CMC
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AGENDA ITEM
DATE
C;lA-
7-;1.. 03
5
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
www.miamibeachfl. ov
COMMISSION MEMORANDUM
To:
From:
Mayor David Dermer and
Members of the City Commission
Jorge M. GOnzaleJlJf.V'fiJ.l-
City Manager ~ T
Date: July 2, 2003
Subject:
REQUEST FOR APPROVAL TO AWARD A CONTRACT TO STAGE RIGHT
CORPORATION IN THE AMOUNT OF $115,331, PURSUANT TO
INVITATION TO BID NO. 17-02/03, REPLACEMENT OF THE
PERFORMANCE STAGE AND RISERS AT THE MIAMI BEACH
CONVENTION CENTER.
ADMINISTRATION RECOMMENDATION
Approve the Award of Contract.
FUNDING
$115,331 - Convention Center Capital Account No. 441-2349-069358.
Total funding in the amount of $34,717,033 has been appropriated from Fiscal Year (FY)
96/97 through 02103, for the Convention Center and Jackie Gleason Theater of the
Performing Arts (TOPA) Capital Projects. Pursuant to the City Commission request for
balance updates to be current preliminary figures through June 2, 2003 show $21,
564,597.31 disbursed, with an additional $2,046,788.85 encumbered for projects in
progress. The total funding available was $35,000,000. It is estimated that the City will not
need to expend funds from the $10,000,000 held for the Cultural Arts Council before the
end of FY2002l03.
ANALYSIS
The existing portable staging system is over 12 years old, does not meet current ADA
requirements, and is beginning to show signs of wear. The set up for the current stage
also requires considerable manpower, and is beginning to present safety concerns. The
staging is utilized for concert set ups, general sessions, banquets, and graduations at the
Convention Center.
The vendor will supply a complete Performing Stage with Mixing Platforms to include
folding Portable Risers, in accordance with the following bid specifications:
6
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Commission Memorandum; ,
Invitation to Bid No. 17-02/03
July 2, 2003
Page 3
Deck shall be a laminate of high-strength outer layers bonded to a honeycomb core for
rigidity and light weight. Deck shall be finished on both sides to provide a choice of playing
surface and to lengthen wear life. One side of the deck shall be finished with a commercial
grade polyolefin carpet and on the other side with a black fiberglass sheeting with textured
surface.
Performance Riser shall be able to hold a live-load capacity of 4,000 pounds per 6' x 8'
section.
Stage Right will provide a three (3) year warranty which will coverall defects in material and
workmanship under normal use and service.
BID PROCESS
Invitation of Bid No. 17-02/03 was issued on April 18, 2003, with an opening date of May
28. 2003. As a result of questions received from prospective bidders, two (2) Addendums
were issued. DemandStar by Onvia issued bid notices to 405 prospective bidders. This
resulted in 19 vendors requesting bid packages. which resulted in the receipt of two (2)
responsive bids.
The Procurement Division has checked all references submitted by StageRight
Corporation, which included the following agencies:
Ashville Civic Center
Claremore Civic Exposition Center
CentureyTel Center Dr., Bossier City, LA
David L. Lawrence Convention Center
Hot Springs Convention Center
Oregon Convention Center
Reliant Park
Wildwood Convention Center
The results were positive and each of the contacted companies highly recQmmended
StageRight Corporation to do business with the City of Miami Beach. StageRight has been
in business for 19 years and has provided both a timely and quality service.
Vendor CamDalan Contribution Controllina Financial Interests
O. David Rogers, Owner 70%
Richard J. Rogers, Owner 30%
CONCLUSION
Based on the analysis of the bids received, it is recommended that the City
Commission award a contract to the lowest and best bidder, StageRight Corporation.
JMG:CC:DT:GUmpj
8
CITY OF MIAMI BEACH
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1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\miamibeachfl.gov
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673-7851
PUBLIC NOTICE
INVITATION TO BID NO. 17-02/03
Sealed bids will be received by the City of Miami Beach Procurement Director, 3rd Floor, 1700
Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on the 16th day of May,
2003 for:
REPLACEMENT OF THE PERFORMANCE STAGEAND
RISERS AT THE MIAMI BEACH CONVENTION CENTER
Scope of Work: The work specified in this bid consists of furnishing all labor, machinery, tools,
means of transportation, supplies, equipment, materials, services necessary for the Replacement of
Performance Stage and Risers at the Miami Beach Convention Center.
Estimated Budget: $100,000
At time, date, and place above, bids will be publicly opened. Any bids or proposals received after
time and date specified will be returned to the bidder unopened. The responsibility for submitting a
bid/proposal before the stated time and date is solely and strictly the responsibility of the
bidder/proposer. The City is not responsible for delays caused by mail, courier service, including
U.S. Mail, or any other occurrence.
Bid Guarantv: A Bid guaranty is not required.
The City has contracted with DemandStaT by Onvia as our electronic procurement service for
automatic notification of bid opportunities and document fulfillment. We encourage you to
participate in this bid notification system. To find out how you can receive automatic bid
notifications or to obtain a copy ofthis Bid, go to www.demandstar.com or call toll-free 1-800-
711-1712, and request Document #173. Subscribing to DemandStaT by On via 's bid notification
system is not a requirement. You will still be able to find bid information and download documents
through the City's website (http://miamibeachfl.gov).FromtheCity'shomepage,click on E-
Government menu. As part ofthe list of Online Services you will find Request Bid Information and
Bid Status. This is a link to Demandstar that will allow you to download this document.
Any questions or clarifications concerning this Bid shall be submitted in writing by mail or facsimile
to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139, or FAX:
(305) 673-7851. The Bid title/number shall be referenced on all correspondence.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
2
All questions must be received no later than ten (10) calendar days prior to the scheduled Bid
opening date. All responses to questions/clarifications will be sent to all prospective bidders in the
form of an addendum.
The City of Miami Beach reserves the right to accept any proposal or bid deemed to be in the best
interest of the City of Miami Beach, or waive any informality in any proposal or bid. The City of
Miami Beach may reject any and all proposals or bids.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
"CONE OF SILENCE, "IN ACCORDANCE WITH ORDINANCE NO. 99-3164. A COpy
OF ALL WRITTEN COMMUNICA TION(S) REGARDING THIS BID MUST BE FILED WITH
THE CITY CLERK.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
"CODE OF BUSINESS ETHICS" ("CODE"), IN ACCORDANCE WITH RESOLUTION NO.
2000-23879.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
CITY OF MIAMI BEACH DEBARMENT ORDINANCE NO. 2000-3234.'
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
CITY OF MIAMI BEACH LOBBYIST FEES DISCLOSURE ORDINANCE NO. 2002-3363.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
BID SOLICITATION PROTEST ORDINANCE NO. 2002-3344.
YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE
CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389.
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CITY OF MIAMI BEACH
Gus Lopez, CPPO
Procurement Director
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
3
CITY OF MIAMI BEACH
1700 CONVENTION CENTER DRIVE, MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.f1.us
PROCUREMENT DIVISION
Telephone (305) 673-7490
Facsimile (305) 673.7851
I NOTICE TO PROSPECTIVE BIDDERS
BID NO. 17-02/03
NO BID
If not submitting a bid at this time, please detach this sheet from the bid documents,
complete the information requested, and return to the address listed above.
NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED:
_Our company does not handle this type of product/service.
_We cannot meet the specifications nor provide an alternate equal product.
_Our company is simply not interested in bidding at this time.
_Due to prior commitments, I was unable to attend pre-proposal meeting.
_OTHER. (Please specify)
We do _ do not _ want to be retained on your mailing list for future bids for the type or
product and/or service.
Signature:
Title:
Company:
Note: Failure to respond, either by submitting a bid!!! this completed form, may result in your
company being removed from the City's bid list.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
4
REPLACEMENT OF THE PERFORMANCE STAGE AND
RISERS AT THE MIAMI BEACH CONVENTION CENTER
BID #17-02/03
1.0 GENERAL CONDITIONS
1.1 SEALED BIDS:
Original copy of Bid Form as well as any other pertinent documents must be returned in
order for the bid to be considered for award. All bids are subject to the conditions specified
hereon and on the attached Special Conditions, Specifications and Bid Form.
The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title
to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive,
Miami Beach, Florida 33139. Facsimile bids will not be accepted.
1.2 EXECUTION OF BID:
Bid must contain a manual signature of an authorized representative in the space provided on
the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be
considered for award. All bids must be completed in pen and ink or typewritten. No
erasures are permitted. If a correction is necessary, draw a single line through the entered
figure and enter the corrected figure above it. Corrections must be initialed by the person
signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be
tabulated. The original bid conditions and specifications CANNOT be changed or altered in
any way. Altered bids will not be considered. Clarification of bid submitted shall be in
letter form, signed by bidders and attached to the bid.
1.3 NO BID:
If not submitting a bid, respond by returning the enclosed bid form questionnaire, and
explain the reason. Repeated failure to bid without sufficient justification shall be cause for
removal of a supplier's name from the bid mailing list.
1.4 PRICES QUOTED:
Deduct trade discounts and quote firm net prices. Give both unit price and extended total,
when requested. Prices must be stated in units of quantity specified in the bidding
specifications. In case of discrepancy in computing the amount ofthe bid, the UNIT PRICE
quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise
stated in special conditions). Discounts for prompt payment. Award, if made, will be in
accordance with terms and conditions stated herein. Each item must be bid separately and
no attempt is to be made to tie any item or items in with any other item or items. Cash or
quantity discounts offered will not be a consideration in determination of award ofbid(s).
1.5 TAXES:
The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax
and Use Certificate Number is 04-00097-09-23.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
5
1.6 MISTAKES:
Bidders are expected to examine the specifications, delivery schedules, bid prices and
extensions and all instructions pertaining to supplies and services. Failure to do so will be at
the bidder's risk.
1.7 CONDITION AND PACKAGING:
It is understood and agreed that any item offered or shipped as a result ofthis bid shall be the
latest new and current model offered (most current production model at the time ofthis bid).
All containers shall be suitable for storage or shipment, and all prices shall include standard
commercial packaging.
1.8 UNDERWRITERS' LABORATORIES:
Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall
be V.L. listed or re-examination listing where such has been established by V.L. for the
item(s) offered and furnished.
1.9 BIDDER'S CONDITIONS:
The City Commission reserves the right to waive irregularities or technicalities in bids or to
reject all bids or any part of any bid they deem necessary for the best interest of the City of
Miami Beach, FL.
1.10 EQUIVALENTS:
Ifbidder offers makes of equipment or brands of supplies other than those specified in the
following, he must so indicate on his bid. Specific article(s) of equipment/supplies shall
conform in quality, design and construction with all published claims of the manufacturer.
Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are
informational guides as to a standard of acceptable product quality level only and should not
be construed as an endorsement or a product limitation of recognized and legitimate
manufacturers. Bidders shall formally substantiate and verify that product(s) offered
conform with or exceed quality as listed in the specifications.
Bidder shall indicate on the bid form the manufacturer's name and number if bidding other
than the specified brands, and shall indicate ANY deviation from the specifications as listed.
Other than specified items offered requires complete descriptive technical literature marked
to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH
THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA.
Lacking any written indication of intent to quote an alternate brand or model number, the bid
will be considered as a bid in complete compliance with the specifications as listed on the
attached form.
1.11 (NOT USED)
1.12 (NOT USED)
1.13 NON-CONFORMANCE TO CONTRACT CONDITIONS:
Items may be tested for compliance with specifications. Item delivered, not conforming to
specifications, may be rejected and returned at vendor's expense.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
6
These items and items not delivered as per delivery date in bid and/or purchase order may be
purchased on the open market. Any increase in cost may be charged against the bidder. Any
violation of these stipulations may also result in:
A) Vendor's name being removed from the vendor list.
B) All departments being advised not to do business with vendor.
1.14 SAMPLES:
Samples of items, when required, must be furnished free of expense and, if not destroyed,
will, upon request, be returned at the bidder's expense. Bidders will be responsible for the
removal of all samples furnished within (30) days after bid opening. All samples will be
disposed of after thirty (30) days. Each individual sample must be labeled with bidder's
name. Failure of bidder to either deliver required samples or to clearly identify samples may
be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to
the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139.
1.15 DELIVERY:
Unless actual date of delivery is specified (or if specified delivery cannot be met), show
number of days (in calendar days) required to make delivery after receipt of purchase order,
in space provided. Delivery time may become a basis for making an award. Delivery shall
be within the normal working hours of the user, Monday through Friday, excluding holidays.
1.16 INTERPRETATIONS:
Unless otherwise stated in the bid, any questions concerning conditions and specifications
should be submitted in writing to the Procurement Director, 1700 Convention Center Drive,
Miami Beach, FL 33139. Fax (305) 673-7851.
1.17 (NOT USED)
1.18 (NOT USED)
1.19 BID OPENING:
Bids shall be opened and publicly read on the date, time and place specified on the Bid
Form. All bids received after the date, time, and place shall be returned, unopened.
1.20 INSPECTION, ACCEPTANCE & TITLE:
Inspection and acceptance will be at destination unless otherwise provided. Title t%r risk
of loss or damage to all items shall be the responsibility of the successful bidder until
acceptance by the buyer unless loss or damage result from negligence by the buyer.
If the materials or services supplied to the City are found to be defective or not conform to
specifications, the City reserves the right to cancel the order upon written notice to the seller
and return product at bidder's expense.
1.21 PAYMENT:
Payment will be made by the City after the items awarded to a vendor have been received,
inspected, and found to comply with award specifications, free of damage or defect and
properly invoiced.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
7
1.22 DISPUTES:
In case of any doubt or difference of opinion as to the items to be furnished hereunder, the
decision of the City shall be final and binding on both parties.
1.23 LEGAL REQUIREMENTS:
Federal, State, county and city laws, ordinances, rules and regulations that in any manner
affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a
cause for relief from responsibility.
1.24 (NOT USED)
1.25 (NOT USED)
1.26 PATENTS & ROYALTIES:
The bidder, without exception, shall indemnify and save harmless the City of Miami Beach,
Florida and its employees from liability of any nature or kind, including cost and expenses
for, or on account of, any copyrighted, patented, or unpatented invention, process, or article
manufactured or used in the performance of the contract, including its use by The City of
Miami Beach, Florida. Ifthe bidder uses any design, device or materials covered by letters,
patent, or copyright, it is mutually understood and agreed, without exception, that the bid
prices shall include all royalties or cost arising from the use of such design, device, or
materials in any way involved in the work.
1.27 OSHA:
The bidder warrants that the product supplied to the City of Miami Beach, Florida shall
conform in all respects to the standards set forth in the Occupational Safety and Health Act
of 1970, as amended, and the failure to comply with this condition will be considered as a
breach of contract. Any fines levied because of inadequacies to comply with these
requirements shall be borne solely by the bidder responsible for same.
1.28 SPECIAL CONDITIONS:
Any and all Special Conditions that may vary from these General Conditions shall have
precedence.
1.29 ANTI-DISCRIMINATION:
The bidder certifies that he/she is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375,
relative to equal employment opportunity for all persons without regard to race, color,
religion, sex or
national origin.
1.30 AMERICAN WITH DISABILITIES ACT:
Call (305) 673-7490NOICE to request material in accessible format; sign language
interpreters (five days in advance when possible), or information on access for persons with
disabilities. For more information on ADA compliance please call Heidi Johnson Wright,
Public Works Department, at 305.673.7080.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
8
1.31 QUALITY:
All materials used for the manufacture or construction of any supplies, materials or
equipment covered by this bid shall be new. The items bid must be new, the latest model, of
the best quality, and highest grade workmanship.
1.32 (NOT USED)
1.33 LIABILITY, INSURANCE, LICENSES AND PERMITS:
Where bidders are required to enter or go onto City of Miami Beach property to deliver
materials or perform work or services as a result of a bid award, the successful bidder will
assume the full duty, obligation and expense of obtaining all necessary licenses, permits and
insurance and assure all work complies with all applicable Dade County and City of Miami
Beach building code requirements and the South Florida Building Code. The bidder shall be
liable for any damages or loss to the City occasioned by negligence of the bidder (or agent)
or any person the bidder has designated in the completion ofthe contract as a result of his or
her bid.
1.34 BID GUARANTY: N/A
1.35 DEFAULT:
Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before
such award is made, may result in forfeiture ofthat portion of any bid surety required equal
to liquidated damages incurred by the City thereby, or where surety is not required, failure to
execute a contract as described above may be grounds for removing the bidder from the
bidder's list
1.36 CANCELLATION:
In the event any of the provisions of this bid are violated by the contractor, the Procurement
Director shall give written notice to the contractor stating the deficiencies and unless
deficiencies are corrected within ten (10) days, recommendation will be made to the City
Commission for immediate cancellation. The City Commission of Miami Beach, Florida
reserves the right to terminate any contract resulting from this invitation at any time and for
any reason, upon giving thirty (30) days prior written notice to the other party.
1.37 BILLING INSTRUCTIONS:
Invoices, unless otherwise indicated, must show purchase order numbers and shall be
submitted in DUPLICATE to the City of Miami Beach, Accounts Payables Department,
1700 Convention Center Drive, Miami Beach, Florida 33139.
1.38 (NOT USED)
1.39 (NOT USED)
1.40 NOTE TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH:
Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00
P.M.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
9
1.41 SUBSTITUTIONS:
The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind.
Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute
shipments will be returned at the bidder's expense.
1.42 FACILITIES:
The City Commission reserves the right to inspect the bidder's facilities at any time with
prior notice.
1.43 BID TABULATIONS:
Bidders desiring a copy of the bid tabulation may request same by enclosing a self-addressed
stamped envelope with the bid.
1.44 BID PROTEST PROCEDURES:
Bidders that are not selected may protest any recommendation for Contract award in
accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes
procedures for resulting protested bids and proposed awards. Protest not timely pursuant
to the requirements of Ordinance No. 2002-3344 shall be barred.
1.45 (NOT USED)
1.46 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS:
If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true
meaning of the specifications or other Bid documents or any part thereof, the Bidder must
submit to the City of Miami Beach Procurement Director at least ten (10) calendar days prior
to scheduled Bid opening, a request for clarification. All such requests for clarification must
be made in writing and the person submitting the request will be responsible for its timely
delivery.
Any interpretation ofthe Bid, if made, will be made only by Addendum duly issued by the
City of Miami Beach Procurement Director. The City shall issue an Informational
Addendum if clarification or minimal changes are required. The City shall issue a Formal
Addendum if substantial changes which impact the technical submission of Bids is required.
A copy of such Addendum shall be sent by mail or facsimile to each Bidder receiving the
Solicitation. In the event of conflict with the original Contract Documents, Addendum shall
govern all other Contract Documents to the extent specified. Subsequent addendum shall
govern over prior addendum only to the extent specified. The Bidder shall be required to
acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid
Proposal Form. Failure to acknowledge Addendum shall deem its Bid non-responsive;
provided, however, that the City may waive this requirement in its best interest. The City
will not be responsible for any other explanation or interpretation made verbally or in writing
by any other city representative.
1.47 DEMONSTRATION OF COMPETENCY:
1) Pre-award inspection ofthe Bidder's facility may be made prior to the award of contract.
Bids will only be considered from firms which are regularly engaged in the business of
providing the goods and/or services as described in this Bid.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
10
Bidders must be able to demonstrate a good record of performance for a reasonable period of
time, and have sufficient financial support, equipment and organization to insure that they
can satisfactorily execute the services if awarded a contract under the terms and conditions
herein stated. The terms "equipment and organization" as used herein shall be construed to
mean a fully equipped and well established company in line with the best business practices
in the industry and as determined by the City of Miami Beach.
2) The City may consider any evidence available regarding the financial, technical and other
qualifications and abilities of a Bidder, including past performance (experience) with the
City in making the award in the best interest of the City.
3) The City may require Bidders to show proof that they have been designated as authorized
representatives ofa manufacturer or supplier which is the actual source of supply. In these
instances, the City may also require material information from the source of supply
regarding the quality, packaging, and characteristics of the products to be supplies to the City
through the designated representative. Any conflicts between this material information
provided by the source of supply and the information contained in the Bidder's Proposal may
render the Bid non-responsive.
4) The City may, during the period that the Contract between the City and the successful
Bidder is in force, review the successful Bidder's record of performance to insure that the
Bidder is continuing to provide sufficient financial support, equipment and organization as
prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts
awarded to it by the City, the City may place said contracts on probationary status and
implement termination procedures if the City determines that the successful Bidder no longer
possesses the financial support, equipment and organization which would have been
necessary during the Bid evaluation period in order to comply with this demonstration of
competency section.
1.48 DETERMINATION OF AWARD
The City Commission shall award the contract to the lowest and best bidder. In
determining the lowest and best bidder, in addition to price, there shall be considered the
following:
a. The ability, capacity and skill of the bidder to perform the Contract.
b. Whether the bidder can perform the Contract within the time specified, without
delay or interference.
c. The character, integrity, reputation, judgement, experience and efficiency of
the bidder.
d. The quality of performance of previous contracts.
e. The previous and existing compliance by the bidder with laws and ordinances
relating to the Contract.
1.49 ASSIGNMENT:
The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract,
including any or all of its right, title or interest therein, or his or its power to execute such
contract to any person, company or corporation without prior written consent of the City of
Miami Beach.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
11
1.50 LAWS, PERMITS AND REGULATIONS:
The bidder shall obtain and pay for all licenses, permits and inspection fees required for this
project; and shall comply with all laws, ordinances, regulations and building code
requirements applicable to the work contemplated herein.
1.51 OPTIONAL CONTRACT USAGE:
As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase
from the resulting contract, provided the Department of Management Services, Division of
Procurement, has certified its use to be cost effective and in the best interest of the State.
Contractors have the option of selling these commodities or services certified by the Division
to the other State agencies at the agencies option.
1.52 SPOT MARKET PURCHASES:
It is the intent of the City to purchase the items specifically listed in this bid from the
awarded vendor. However, items that are to be ASpot Market Purchased:: may be purchased
by other methods, i.e. Federal, State or local contracts.
1.53 ELIMINATION FROM CONSIDERATION
This bid solicitation shall not be awarded to any person or firm which is in arrears to the City
upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any
obligation to the City.
1.54 WAIVER OF INFORMALITIES
The City reserves the right to waive any informalities or irregularities in this bid solicitation.
1.55 ESTIMATED QUANTITIES
Estimated quantities or estimated dollars, if provided, are for City guidance only. No
guarantee is expressed or implied as to quantities or dollars that will be used during the
contract period. The City is not obligated to place any order for a given amount subsequent
to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or
usage during a previous contract period. The City for purposes of determining the low bidder
meeting specifications may use said estimates.
1.56 COLLUSION
Bids from related parties. Where two (2) or more related parties each submit a bid or
proposal for any contract, such bids or proposals shall be presumed to be collusive. The
foregoing presumption may be rebutted by presentation of evidence as to the extent of
ownership, control and management of such related parties in the preparation and submittal
of such bids or proposals.
Related parties mean bidders or proposers or the principals thereof which have a direct or
indirect ownership interest in another bidder or proposer for the same contract or in which a
parent company or the principals thereof of one (1) bidder or proposer have a direct or
indirect ownership interest in another bidder or proposer for the same contract. Bids or
proposals found to be collusive shall be. rejected.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
12
Bidders or Proposers who have been found to have engaged in collusion may be considered
non-responsible, and may be suspended or debarred, and any contract resulting from
collusive bidding may be terminated for default.
1.57 DISPUTES
In the event of a conflict between the documents, the order of priority of the documents shall
be as follows:
. Any agreement resulting from the aw~rd of this Bid (if applicable); then
. Addenda released for this Bid, with the latest Addendum taking precedence; then
. The Bid; then
. Awardee's Bid.
1.58 REASONABLE ACCOMMODATION
In accordance with the Title II of the Americans with Disabilities Act, any person requiring
an accommodation at the RFP opening because ofa disability must contact Heidi Johnson
Wright at the Public Works Department at (305) 673-7080.
1.59 GRATUITIES
Proposers shall not offer any gratuities, favors, or anything of monetary value to any official,
employee, or agent of the City, for the purpose of influencing consideration ofthis proposal.
1.60 SIGNED BID CONSIDERED AN OFFER
The signed bid shall be considered an offer on the part of the bibber or contractor, which
offer shall be deemed accepted upon approval by the City Commission ofthe City of Miami
Beach, Florida and in case of default on the part of successful bidder or contractor, after such
acceptance, the City may procure the items or services from other sources and hold the
bidder or contractor responsible for any excess cost occasioned or incurred thereby.
Additionally, the City may take such action.
1.61 BID CLARIFICATION:
Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing
by mail or facsimile to the Procurement Department, 1700 Convention Center Drive, Miami
Beach, FL 33139 FAX: (305) 673-7851. The bid title/number shall be referenced on all
correspondence. All questions must be received no later than ten (10) calendar days prior to
the scheduled bid opening date.
All responses to questions/clarifications will be sent to all prospective bidders in the form of
an addendum. NO QUESTIONS WILL BE RECEIVED VERBALL Y OR AFTER SAID
DEADLINE.
1.62 TIE BIDS:
Please be advised that in accordance with Florida Statues Section 287.087, regarding
identical tie bids, preference will be given to vendors certifying that they have implemented
a drug free work place program. A certification form will be required at that time.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
13
1.63 PUBLIC ENTITY CRIMES (PEC):
A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crimes may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property
to public entity, may not be awarded or perform work as a contractor, supplier, sub-
contractor, or consultant under a contract with a public entity, and may not transact business
with any public entity in excess of the threshold amount provided in Sec. 287.017, for
CATEGORY TWO for a period of36 months from the date of being placed on the convicted
vendor list.
1.64 DETERMINATION OF RESPONSIVENESS:
Determination of responsiveness taken place at the time of bid opening and evaluation. In
order to be deemed a responsive bidder, your bid must conform in all material respects to the
requirements stated in their Bid.
1.65 DELIVERY TIME:
Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar
days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14
days.
1.66 CONE OF SILENCE
Pursuant to Section 2-486 ofthe City Code, entitled Cone of Silence, you are hereby advised
that the Cone of Silence requirements listed herein shall apply.
Definitions:
"Lobbyist" means all persons employed or retained, whether paid or not, by a principal who
seeks to encourage the passage, defeat or modification of any ordinance, resolution, action or
decision of any commissioner; any action, decision, recommendation of any city board or
committee; or any action, decision or recommendation of any personnel defined in any
manner in this section, during the time period ofthe entire decision-making process on such
action, decision or recommendation that foreseeably will be heard or reviewed by the city
commission, or a city board or committee. The term specifically includes the principal as
well as any agent, attorney, officer or employee of a principal, regardless of whether such
lobbying activities fall within the normal scope of employment of such agent, attorney,
officer or employee.
"Cone of silence" is hereby defined to mean a prohibition on:
1. Any communication regarding a particular request for proposal ("RFP"), request for
qualifications ("RFQ"), request for letters of interest ("RFLI"), or bid between a potential
vendor, service provider, bidder, lobbyist, or consultant and the city's administrative staff
including, but not limited to, the city manager and his or her staff;
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
14
2. Any communication regarding a particular RFP, RFQ, RFLI, or bid between the mayor, city
commissioners, or their respective staffs, and any member of the city's administrative staff
including, but not limited to, the city manager and his or her staff;
3. Any communication regarding a particular RFP, RFQ, RFLI, or bid between a potential
vendor, service provider, bidder, lobbyist, or consultant and any member of a city evaluation
and/or selection committee;
4. Any communication regarding a particular RFP, RFQ, RFLI or bid between the mayor, city
commissioners or their respective staffs and any member of a city evaluation and/or selection
committee; and
5. Any communication regarding a particularRFP, RFQ, RFLI or bid between the mayor, city
commissioners or their respective staffs and any potential vendor, service provider, bidder,
lobbyist, or consultant.
Start of Cone of Silence. A cone of silence shall be imposed upon each RFP, RFQ, RFLI,
and bid after the advertisement of said RFP, RFQ, RFLI, or bid. At the time of imposition of
the cone of silence, the Procurement Director shall provide for public notice ofthe cone of
silence. The Procurement Director shall include in any public solicitation for goods and
services a statement disclosing the requirements of this division.
Termination of Cone of Silence. The cone of silence shall terminate (i) at the time the city
manager makes his or her written recommendation as to selection of a particular RFP, RFQ,
RFLI, or bid to the city commission, and said RFP, RFQ, RFLI, or bid is awarded; provided,
however, that following the manager making his or her written recommendation, the cone of
silence shall be lifted as relates to communications between the mayor and members ofthe
commission and the city manager; providing further if the city commission refers the
manager's recommendation back to the city manager or staff for further review, the cone of
silence shall continue until such time as the manager makes a subsequent written
recommendation, and the particular RFP, RFQ, RFLI, or bid is awarded or (ii) in the event of
contracts for less than $25,000.00 when the city manager executes the contract.
Exceptions. The provisions ofthis section shall not apply to:
(a) Oral communications at pre-bid conferences;
(b) Oral presentations before evaluation committees;
(c) Contract discussions during any duly noticed public meeting;
(d) Public presentations made to the city commissioners during any duly noticed public
meeting;
(e) Contract negotiations with city staff following the award of an RFP, RFQ, RFLI, or
bid by the city commission;
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
15
(f) Communications in writing at any time with any city employee, official or member
ofthe city commission, unless specifically prohibited by the applicable RFP, RFQ,
RFLI, or bid documents;
(g) City commission meeting agenda review meetings between the city manager and the
mayor and individual city commissioners where such matters are scheduled for
consideration at the next commission meeting;
(h) Competitive processes for the award of CDBG, HOME, SHIP and Surtax Funds
administered by the city office of community development;
(i) Communications with the city attorney and his or her staff with anyone;
(j) Communications regarding a particular RFP, RFQ or bid between the Procurement
Director or hislher designated secretarial/clerical staff responsible for administering
the procurement process for such RFP, RFQ or bid and a member of the respective
selection committee, provided the communication is limited strictly to matters of
process or procedure already contained in the corresponding solicitation document;
(k) Communications between the City Manager and the Chairperson of the election
Committee about a particular evaluation committee recommendation, only after the
committee has submitted a recommendation to the Manager and provided that,
should any change occur in the committee recommendation, the content of the
communication and of the corresponding change shall be described in writing and
filed by the Manager with the Clerk of the City and be included in any
recommendation memorandum submitted by the Manager to the City Commission;
(1) Communications between a vendor, service provider, bidder, lobbyist or consultant
and the Procurement Director as long as the communication is limited to matters of
process or procedure; and
(m) Emergency procurements.
Violations/penalties and procedures. A violation of this section by a particular bidder,
proposer, vendor, service provider, lobbyist, or consultant shall subject said bidder, proposer,
vendor, service provider, lobbyist, or consultant to the same procedures set forth in Division
5, entitled "Debarment of Contractors from City Work" shall render any RFP award, RFQ
award, RFLI award, or bid award to said bidder, proposer, vendor, service provider, bidder,
lobbyist, or consultant void; and said bidder, proposer, vendor, service provider, lobbyist, or
consultant shall not be considered for any RFP, RFQ, RFLI or bid for a contract for the
provision of goods or services for a period of one year. Any person who violates a provision
of this division shall be prohibited from serving on a city evaluation and/or selection
committee. In addition to any other penalty provided by law, violation of any provision of
this division by a city employee shall subject said employee to disciplinary action up to and
including dismissal.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
16
Additionally, any person who has personal knowledge ofa violation of this division shall
report such violation to the city attorney's office or state attorney's office and/or may file a
complaint with the county ethics commission.
1.67 INSURANCE AND INDEMNIFICATION:
(See Check List for applicability to this contract)
The contractor shall be responsible for his work and every part thereof, and for all materials,
tools, appliances and property of every description, used in connection with this particular
project. He shall specifically and distinctly assume, and does so assume, all risks of damage
or injury to property or persons used or employed on or in connection with the work and of
all damage or injury to any person or property wherever located, resulting from any action or
operation under the contract or in connection with the work. It is understood and agreed that
at all times the contractor is acting as an independent contractor.
The contractor, at all times during the full duration of work under this contract, including
extra work in connection with this project shall meet the following requirements:
Maintain Worker's Compensation and Employer's Liability Insurance to meet the statutory
requirements of the State of Florida.
Maintain Comprehensive General Liability Insurance in amounts prescribed by the City (see
checklist for limits) to protect the contractor in the interest of the City against all risks of
injury to persons (including death) or damage to property wherever located resulting from
any action or operation under the contract or in connection with the work. This policy is to
provide coverage for premises/operations, independent contractor, broad form property
damage, products/completed operations and contractual liability.
Maintain Automobile Liability Insurance including Property Damage covering all owned,
non-owned or hired automobiles and equipment used in connection with the work.
Maintain any additional coverages required by the Risk Manager as indicated on the
Insurance Check List. Name the City of Miami Beach as an additional insured on all liability
policies required by this contract. When naming the City of Miami Beach as an additional
insured onto your policies, the insurance companies hereby agree and will endorse the
policies to state that the City will not be liable for the payment of any premiums or
assessments. A copy of the endorsement(s) naming the City of Miami Beach as an
additional insured is required and must be submitted to the City's Risk Manager.
No change or cancellation in insurance shall be made without thirty (30) days written notice
to the City of Miami Beach Risk Manager.
All insurance policies shall be issued by companies authorized to do business under the laws
of the State of Florida and these companies must have a rating of at least B+:VI or better per
Best's Key Rating Guide, latest edition.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
17
Original signed Certificates of Insurance, evidencing such coverages and endorsements as
required herein, shall be filed with and approved by the City of Miami Beach Risk Manager
before work is started. The certificate must state Bid Number and Title. Upon expiration of
the required insurance, the contractor must submit updated certificates of insurance for as
long a period as any work is still in progress.
It is understood and agreed that all policies of insurance provided by the contractor are
primary coverage to any insurance or self-insurance the City of Miami Beach possesses that
may apply to a loss resulting from the work performed in this contract.
All policies issued to cover the insurance requirements herein shall provide full coverage
from the first dollar of exposure. No deductibles will be allowed in any policies issued on
this contract unless specific safeguards have been established to assure an adequate fund for
payment of deductibles by the insured and approved by the City's Risk Manager.
The liability insurance coverage shall extend to and include the following contractual
indemnity and hold harmless agreement:
"The contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a
municipal corporation, its officers, agents, and employees from all claims for bodily injuries
to the public in and up to the amount of$I,OOO,OOO.OO for each occurrence and and for all
damages to the property of others in and up to the amount of $1,000,000.00 for each
occurrence per the insurance requirement under the specifications including costs of
investigation, all expenses of litigation, including reasonable attorney fees and the cost of
appeals arising out of any such claims or suits because of any and all acts of omission or
commission of any by the contractor, his agents, servants, or employees, or through the mere
existence of the project under contract".
The foregoing indemnity agreement shall apply to any and all claims and suits other than
claims and suits arising out ofthe sole and exclusive negligence of the City of Miami Beach,
its officers, agents, and employees, as determined by a court of competent jurisdiction.
The contractor will notify his insurance agent without delay of the existence of the Hold
Harmless Agreement contained within this contract, and furnish a copy ofthe Hold Harmless
Agreement to the insurance agent and carrier.
The contractor will obtain and maintain contractual liability insurance in adequate limits for
the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement .
from any and all claims arising out of this contractual operation.
The contractor will secure and maintain policies of subcontractors. All policies shall be
made available to the City upon demand.
Compliance by the contractor and all subcontractors with the foregoing requirements as to
carrying insurance and furnishing copies of the insurance policies shall not relieve the
contractor and all subcontractors of their liabilities and obligations under any Section or
Provisions of this contract.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
18
Contractor shall be as fully responsible to the City for the acts and omissions of the
subcontractor and of persons employed by them as he is for acts and omissions of persons
directly employed by him.
Insurance coverage required in these specifications shall be in force throughout the contract
term. Should any awardee fail to provide acceptable evidence of current insurance within
seven days of receipt of written notice at any time during the contract term, the City shall
have the right to consider the contract breached and justifying the termination thereof.
Ifbidder does not meet the insurance requirements of the specifications; alternate insurance
coverage, satisfactory to the Risk Manager, may be considered.
It is understood and agreed that the inclusion of more than one insured under these policies
shall not restrict the coverage provided by these policies for one insured hereunder with
respect to a liability claim or suit by another insured hereunder or an employee of such other
insured and that with respect to claims against any insured hereunder, other insureds
hereunder shall be considered members of the public; but the provisions of this Cross
Liability clause shall apply only with respect to liability arising out of the ownership,
maintenance, use, occupancy or repair of such portions of the premises insured hereunder as
are not reserved for the exclusive use of occupancy of the insured against whom claim is
made or suit is filed.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
19
XXX 1.
XXX 2.
XXX 3.
XXX 5.
XXX?
XXX 8.
XXX 9.
INSURANCE CHECK LIST
Workers' Compensation and Employer's Liability per the Statutory limits of the state of
Florida.
Comprehensive General Liability (occurrence fonn), limits ofliability $ 1.000.000.00
per occurrence for bodily injury property damage to include Premises/ Operations;
Products, Completed Operations and Contractual Liability. Contractual Liability and
Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance
requirements" of specifications),
Automobile Liability - $1,000,000 each occurrence - owned/non-ownedlhired
automobiles included.
4.
Excess Liability - $
.00 per occurrence to follow the primary coverages.
The City must be named as and additional insured on the liability policies; and it must
be stated on the certificate.
6.
Other Insurance as indicated:
_ Builders Risk completed value
_ Liquor Liability
_ Fire Legal Liability
_ Protection and Indemnity
_ Employee Dishonesty Bond
Other
$
$
$
$
$
$
.00
.00
.00
.00
.00
.00
Thirty (30) days written cancellation notice required.
Best's guide rating B+:VI or better, latest edition.
The certificate must state the bid number and title
BIDDER AND INSURANCE AGENT STATEMENT:
We understand the Insurance Requirements of these specifications and that evidence of this
insurance may be required within five (5) days after bid opening.
[/,. ~"{ L'
. ,,; .-.1
"~, / '=")1 LJ-t-
Sign'-tbre of Bidde
, .J .
StageRight U:>I"]Xlmtion
Bidder
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
20
REPLACEMENT OF THE PERFORMANCE STAGE AND
RISERS AT THE MIAMI BEACH CONVENTION CENTER
BID #17-02/03
2.0 SPECIAL CONDITIONS
2.1 PURPOSE:
The purpose of this bid is to establish a contract, by means of sealed bids to a qualified
contractor for the Replacement of the Performance Stage and Risers at the Miami Beach
Convention Center.
2.2 TERM OF CONTRACT: N/A
2.3 METHOD OF AWARD:
Award ofthis contract will be made to the lowest responsive, responsible bidder whose bid
will be most advantageous to the City of Miami Beach.
2.4 PAYMENT:
Full payment will be made upon acceptance ofa complete unit(s). No down or partial down
payments will be made
2.5 ADDITIONSIDELETIONS OF FACILITIES: N/A
2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF.CONTRACT:
Should the City of Miami Beach, MBCC/SMG, require additional quantities of the items
identified on the Bid Form, the bidder awarded this contract shall provide these items at the
same firm fixed price until December 31,2003.
2.7 PRE-BID CONFERENCE/SITE INSPECTION: N/A
,
2.8 (NOT USED)
2.9 VENDOR APPLICATION
The City has contracted with DemandStar by Onvia as our electronic procurement service
for automatic notification of bid opportunities and document fulfillment. We encourage you
to participate in this bid notification system. To find out how you can receive automatic
bid notifications or to obtain a copy ofthis Bid, go to www.demandstar.com or call toll-
free 1-800-711-1712, and request Document #17-02/03. Subscribing to DemandStar by
Onvia's bid notification system is not a requirement. You will still be able to find bid
information and download documents through the City's website (http://miamibeachfl.gov).
From the City's home page, click on E-Government menu. As part of the list of Online
Services you will find Request Bid Information and Bid Status. This is a link to Demandstar
that will allow you to download this document.
2.10 CONTACT PERSON:
The contact person for this Invitation to Bid is John Ellis. The contact person may be
reached by phone: 305.673.7490; fax: 305.673.7851; or e-mail:
j ohnellis@miamibeachfl.gov.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
21
Communications between a proposer, bidder, lobbyist or consultant and Procurement Staff
is limited to matters of process or procedure.
Requests for additional information or clarifications must be made in writing to the contact
person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the
scheduled Bid opening date.
The City will issue replies to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders
should not rely on representations, statements, or explanations other than those made in this
Bid or in any written addendum to this Bid. Bidders should verify with the Procurement
Division prior to submitting a proposal that all addenda have been received.
YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.66,
ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND
PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS.
2.11 SAMPLES:
The bidder shall provide upon request, a complete and accurate sample of the product(s)
which they propose to furnish.
2.12 (NOT USED)
2.13 LIQUIDATED DAMAGES: N/A
2.14 DISCOUNTS (From published price lists): NA
2.15 ESTIMATED QUANTITIES: N/A
2.16 HOURLY RATE: N/A
2.17 WARRANTY:
The successful bidder will be required to warranty all equipment supplied for a minimum of
one (1) year. Warranty shall be described in detail on the attached Bid Form.
2.18 PRODUCT/CA T ALOG INFORMATION:
All bidders must submit product information on the product they propose to furnish if
awarded this contract. Any bid received not containing this information may be rejected for
that reason.
2.19 REFERENCES: (PROVIDE 8 REFERENCES, IN THE CUSTOMER REFERENCE
FORM ON PAGE 32).
2.20 COMPLETE PROJECT REQUIRED: N/A
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
22
2.21 FACILITY LOCATION:
Miami Beach Convention Center
Jackie Gleason Theater
1901 Convention Center Drive
Miami Beach, Florida 33139
*North Loading Dock
2.22 BIDDER QUALIFICATIONS: N/A
2.23 LATE BIDS:
At time, date, and place above, bids will be publicly opened. Any bids or proposals received
after time and date specified will be returned to the bidder unopened. The responsibility for
submitting a bid/proposal before the stated time and date is solely and strictly the
responsibility ofthe bidder/proposer. The City is not responsible for delays caused by mail,
courier service, including U.S. Mail, or any other occurrence.
2.24 EXCEPTIONS TO SPECIFICATIONS:
Exceptions to the specifications shall be listed on the Bid Form and shall reference the
section. Any exceptions to the General or Special Conditions shall be cause for the bid to be
considered non-responsive.
2.25 COMPLETE INFORMATION REQUIRED ON BID FORM:
All bids must be submitted on the attached Bid Form and all blanks filled in. To be
considered a valid bid, the ORIGINAL AND ONE COPY of the Bid Form pages and all
required submittal information must be returned, properly completed, in a sealed envelope as
outlined in the first paragraph of General Conditions.
2.26 MAINTENANCE AGREEMENT: N/A
2.27 EQUAL PRODUCT:
Manufacturer's name, brand name and model number are used in these specifications for the
purpose of establishing minimum requirement oflevel of quality, standards of performance
and design required and is in no way intended to prohibit the bidding of other manufacturer's
items of equal material, unless otherwise indicated. Equal (substitution) may be bid,
provided product so bid is found to be equal in quality, standards of performance, design,
etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be
accompanied by complete factory information sheets (specifications, brochures, etc.)
and test results of unit bid as equal.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
23
REPLACEMENT OF THE PERFORMANCE STAGE AND
RISERS AT THE MIAMI BEACH CONVENTION CENTER
BID #17-02/03
3.0 MINIMUM SPECIFICATIONS
BIDDERS SHALL SUPPLY A COMPLETE PERFORMANCE STAGE WITH MIXING
PLATFORMS, TO INCLUDE FOLDING PORTABLE RISERS, AS DESCRIBED IN
THE FOLLOWING SPECIFICATIONS.
THE SPECIFICA TrONS ARE WRITTEN AROUND THE ABOVE PRODUCTS
MANUFACTURED BY: STAGE RIGHT INC. AND SICO AMERICA, INC.
THE CITY OF MIAMI BEACH WILL CONSIDER THE PURCHASE OF AN
ACCEPTABLE/APPROVED "OR EQUAL" PRODUCT(S).
BIDDERS SHALL SUBMIT A LUMP SUM BID (ALL INCLUSIVE) FOR ALL
MATERIALS DESCRIBED IN THE FOLLOWING SPECIFICATIONS.
1) PERFORMANCE STAGE (40' x 60'): Quantity: 1 each
GENERAL:
Mobile Performance Staee:
It is the intent ofthis specification to describe a system of platforms measuring 40' x 60', with two
sound wings equal to 12' x 24'. The complete system shall be adjustable in height from
approximately 48" to 78" in 2" increments. The understructure support system shall be mobile and
shall be fully self contained. The understructures shall be designed to allow for decks to be bridge,
thus decreasing the number of understructures required. The system shall be designed so as to be
able to move a fully assembled stage with decks in place. The quantities of products provided
should be adequate to equip the stage in the configurations identified above.
COMPONENTS:
Staee Decks:
The decks shall be floating, reversible 4' x 8' decks. Deck shall be of honeycomb laminate, or
approved equal core and capable of handling a live load of 125 Ibs/ft2. Unit shall incorporate on all
edges heavy-duty aluminum. Each deck shall be furnished with a slip resistant, fire retardant
fiberglass composite on one side and carpet on the other. Decks must be furnished with accessory
slots, or approved equal for quick and easy attachment and removal of drapes, stair units, guardrails
and chair stops without the use of tools.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
24
Support System:
The understructure support system shall be mobile (castered), constructed of structural tubular
aluminum or steel. All metal parts are to be finished with a durable, high-quality, powder-coated
epoxy finish, or approved equal.
Unit Desie:n:
Shall be of a design that permits quick and easy set up. Platforms, when in use, shall set upon direct-
to-floor load-bearing columns (not wheels). Each unit shall be adjustable in two-inch increments
from approximately 48" to 78". Each column shall be capable of manual leveling for use on uneven
terrain.
ACCESSORIES:
Stae:e Stairs:
Four (4) units shall be of approximate 1" diameter, minimum 16-gauge tubular steel, or aluminum.
Frame shall be electric arc-welded construction with a powder-coat epoxy finish, or approved equal.
Stepboards shall be approximately 12" wide, at all stage heights, by approximately 36" long in
approximately 5/8" thick exterior grade plywood with a carpeted surface.
Stepboards shall be attached to frame with bolts through the frame and boards secured by nuts. Step
assembly shall attach to the stage using a quick attachment feature without the use of separate
hardware.
All stair units must be in compliance with the Americans with Disabilities Act Accessibility
Guidelines.
Carpetine::
To be made of 1 00% Continuous Filament Polyolefin, or approved equal, and must conform to the
National Fire Protection Association 70 1 large and small scale tests, Motor Vehicle Safety Standard
302, State of California 191-53 and 117, and the Uniform Fire Code standards for flammability.
Carpet type and color to be selected by Owner from available options.
Drapery:
To be made of flame resistant fabrics with clips attached that firmly suspends the drapes from the
stage decks on the front and sides. Draperies must be interchangeable between decks and risers.
Draperies to be 100% Hoechst Colanese Trevira NU- VEL, or approved equal, and must conform to
the National Fire Protection Association 701 large and small scale tests, Motor Vehicle Safety
Standard 302, State of California 191-53 and 117, and the Uniform Fire Code standards for
flammability. Drapery style and color to be selected by Owner from available options.
Guardrails:
Shall be fabricated of approximately 1 W' diameter steel tube with a powder-coat epoxy finish, or
approved equal. Guardrail attachment sleeves shall be of not less than 14-gauge steel. It is
intended that the upstage and half of each side stage legs be fitted with Guardrails.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
2S
The method of attachment shall be such so that no special tools are required to attach or remove the
rails. Guardrails shall rest on stage decks and be useable on all stage heights.
All guardrails provided must be in compliance with the Americans with Disabilities Act
Accessibility Guidelines.
Chairrrable Stops:
Shall be steel angle bars, which prevent tables and chairs from sliding off the edge of the risers.
Each unit shall attach to the decks without the use of tools and rest approximately 1 1/2" above the
surface of the deck. Sufficient Chairs Rails should be provided to outfit the upstage side and Y2 of
the side stage edges.
Storaee Cartsrrransports
Shall have a frame constructed of approximately 2" x 2" 12 gauge steel of aluminum with forklift
access on 4 sides. Finish shall be powder-coated epoxy finish or approved equal. Carts shall have at
least 2 fixed and 2 swivel 6" diameter casters with heavy-duty frames.
Trainine:
Vendor shall provide a comprehensive operating and maintenance training session at a time to
be coordinated with the City of Miami Beach/SMG staff.
Manuals:
Vendor shall submit two (2) copies of the manufacturer's operating, service, and parts manual.
2) MIXING PLATFORMS (12' x 24'): Quantitv: 2 each
GENERAL:
Foldine Understructure 8":
Understructures shall be 8", fixed height type that will accept the decks described under the Staging
Package above. Each unit shall be constructed of steel and shall be folding, one-piece construction,
that can be set and broken down without the use oftools. All metal parts are to be finished with a
durable, high quality, baked-on epoxy finish, or approved equal.
Foldine: Understructure 12" to 24":
Understructures shall be 12"to 24", variable height type that will accept the decks described under
the Staging Package above. Each unit shall be constructed of steel and shall be folding, one-piece
construction, that can be set and broken down without the use of tools. All metal parts are to be
finished with a durable, high quality, baked-on epoxy finish, or approved equal.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
26
ACCESSORIES:
Guardrails:
Shall be fabricated of approximately I 12" diameter steel tube with a powder-coat epoxy finish, or
equal. Guardrail attachment sleeves shall be of not less than 14-gauge steel.
The method of attachment shall be such so that no special tools are required to attach or remove the
rails. Guardrails shall rest on stage decks and be useable on all stage heights.
All guardrails provided must be in compliance with the American with Disabilities Act Accessibility
Guidelines.
Stage Steps:
Two (2) units shall be of approximately 1" diameter, minimum 16 gauge tubular steel, or aluminum.
Frame shall be electric arc-welded construction with a powder-coat epoxy finish, or approved
equal.
Stepboards shall be approximately 12" wide, at all stage heights, by approximately 36" long in
approximately 5/8" thick exterior grade plywood with a carpeted surface.
Stepboards shall be attached to frame with bolts through the frame and boards secured by nuts. Step
assembly shall attach to the stage using a quick attachment feature without the use of separate
hardware.
All stair units must be in compliance with the Americans with Disabilities Act Accessibility
Guidelines.
Carpeting:
To be made of 100% Continuous Filament Polyolefin, or approved equal, and must conform to the
National Fire Protection Association 70 1 large and small scale tests, Motor Vehicle Safety Standard
302, State of California 191-53 and 117, and the Uniform Fire Code standards for flammability.
Carpet type and color to be selected by Owner from available options.
Chairffable Stops:
Shall be steel angle bars, which prevent tables and chairs from sliding off the edge of the risers.
Each unit shall attach to the decks without the use of tools and rest approximately 1 1/2" above the
surface ofihe deck. Sufficient Chair I Table Stops should be provided to outfit the entire 12' x 24'
Mix Platform.
Stora2e Carts/Transports
Shall have a frame constructed of approximately 2" x 2" 12 gauge steel of aluminum with forklift
access on 4 sides. Finish shall be powder-coated epoxy finish or approved equal. Carts shall have at
least 2 fixed and 2 swivel 6" diameter casters with heavy-duty frames.
Trainin2:
Vendor shall provide a comprehensive operating and maintenance training session at a time to
be coordinated with the City of Miami Beach/SMG staff.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
27
Manuals:
Vendor shall submit two (2) copies of the manufacturer's operating, service and parts manual.
ACCESSORIES:
Guardrails
Shall be fabricated of approximately I Y2" diameter steel tube with a powder-coat epoxy finish, or
approved equal. Guardrail attachment sleeves shall be of not less than 14-gauge steel.
The method of attachment shall be such so that no special tools are required to attach or remove the
rails. Guardrails shall rest on stage decks and be useable on all stage heights.
All guardrails provided must be in compliance with the American with Disabilities Act Accessibility
Guidelines.
Storae:e CartslTransports
Shall have a frame constructed of approximately 2" x 2" 12 gauge steel of aluminum with forklift
access on 4 sides. Finish shall be powder-coated epoxy finish or approved equal. Carts shall have
at least 2 fixed and 2 swivel 6" diameter casters with heavy-duty frames.
3)
FOLDING PORT ABLE RISERS
QUANTITY:
. 20 individual 6' x 8' 24" - 32" risers to be complete with chairstops (rear and sides)
and skirting (color to be black).
. 5 portable step units for 24" risers (carpeted).
. 5 portable step units for 32" risers (carpeted).
DESCRIPTION
6' x 8' Risers with a 24" - 32" dual height
Deck:
Deck shall be a laminate of high-strength outer layers bonded to a honeycomb core for rigidity and
light weight. Deck shall be finished on both sides to provide a choice of playing surface and to
lengthen wear life. One side of the deck shall be finished with a commercial grade polyolefin carpet
and on the other side with a black fiberglass sheeting with textured surface.
Performance:
Riser shall be able to hold a live-load capacity of 4,000 pounds per 6' x 8' section.
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
28
REPLACEMENT OF THE PERFORMANCE STAGE AND
RISERS AT THE MIAMI BEACH CONVENTION CENTER
BID #17-02/03
Bid Proposal Page 1 of 2
: We propose to furnish/supply a COMPLETE PERFORVIANCE STAGE WITH MIXING
PLATFORMS, TO INCLUDE FOLDING PORTABLE RISERS to the City of Miami Beach.
in accordance with the Bid Specifications. as follows:
LUMP SUM: $ 115,331.00
~Ifg: StageRight Corporation
Model/Part #: See attached StageRight quotation
Delivery Days (ARO) 45-60 Days.
Warranty:
Three Years (Section 2.17) (Attach to this Bid Form)
BID :\0: :\0. 17-02/03
DA TE: 04/14/03
CITY OF \ILUII BEACH
29
REPLACEMENT OF PERFORMANCE STAGE AND RISERS AT MIAMI BEACH
CONVENTION CENTER
BID #17-02/03
Bid Proposal Page 2 of 2
PA Y~IENT TER\1S: NET 30. If other, specify here:
ANY LETTERS. ATTACHMENTS.. OR ADDITIONAL INFORMATION TO BE
CONSIDERED PART OF THE BID MlJST BE SUBMITTED IN DlJPLICA TE.
SlJBMITTED BY: Amy Whitney
COMPANY NAME: StaReRight Corporation
SIGNED:
(I certif that I am au horized to execute this proposal and
commit the bidding firm)
Bidders.!!!.!!E acknowledge receipt of addendum (if applicable).
Addendum No. 1 :2/]2/0~
Insert Date
5/19/03
Addendum No.2:
Insert Date
N AME/TITLE(Print):
Amy Whitney, Market Coordinator
ADDRESS:
495 Pioneer Parkway
CITY/STATE:
Clare. MI
ZIP: 48617
TELEPHONE NO:
800-438-4499 ext. 327
FACSIMILE NO:
989-386-3500
BID :'liD: :'Iio. 17-02;03
DA TE: 04/ I ~/03
CITY OF 'ILUII BEACH
30
~
'?
STAGE '..-
StageRight Quotation
For
Miami Beach Convention Center
Miami, FL
Project: Bid No. 17-02/03
Replacement of the Performance Stage and Risers at the Miami Beach Convention Center
Bid Opens: May 28, 2003 @ 3:00 p.m.
Page 1 of 2
1) Performance Stage (40' x 60"): Quantitv: 1 each
40' x 60' ME-3750 Stage with (2) 12' x 24' Sound Wings
~
93
16
4
7
19
1
11
6
1
1
Part Number
648AN2D
319348
340088
321339
321313
390601
390603
322201
322113
322248
Descriotion
Deck, 4'x8', Reversible with Black TechStage and Choice of Stage Right Carpet Colors
ME-3750, 8' x 12' x 48"-78" wi R.L.A.'s
Stair - ADA 48"-78" 9 Step wI Carpet Treads (choice of StageRight Carpet color options)
Skirt, 4' x 48"-78" Venetian, Clip Attachment (choice of StageRight color options)
Skirt, 8' x 48"-78" Venetian, Clip Attachment (choice of Stage Right color options)
Guardrail, 4' x 42", Universal A.D.A. (Black Powder Coat)
Guardrail, 8' x 42", Universal A.D.A. (Black Powder Coat)
Transport, Deck 4' x 8' (15)
Transport, Drapery
Transport, Guardrail Universal (40 - 4' or 20 - 6' to 8' Guardrails)
..Supervised Installation
Freight to: Miami, FL
TOTAL:
$
82,160.00
OPTION: To provide (4) non-ADA compliant stairs (StageRight EZ Lift Stair #320106)
without 12" handrail loop extensions, without carpet treads, and without kick plates
DEDUCT $3,960.00
2) Mixing Platforms (12' x 24"): Quantitv: 2 each
Qtv Part Number Description
18 310008 Z-800, 4' x 8',8" Support
18 310034 Z-800, 4' x 8', 16"-24" Support
12 390603 Guardrail, 8' x 42", Universal A.D.A. (Black Powder Coat)
4 390601 Guardrail, 4' x 42", Universal A.DA (Black Powder Coat)
2 360012 Stair - FA 16"-24" 2 Step (choice of StageRight carpet color options)
1 322227 Transport, Z-800 Supp. (48)
Freight to: Miami, FL
TOTAL:
$
8,692.00
3) Foldina Portable Risers
Qtv Part Number Descriotion
20 360022 AlphaRolI Riser, 6'x8' x 24"-32", Black Techstage/Gray Carpet Surface
10 Custom Stair - Tilt & Tote 3 Step, 24"-32" with Gray Carpet Treads
40 340139 Chairstop 6'
20 340146 Chairstop 8'
40 321465 Skirt, 6'x24"-32" Black Janus, Clip Attachment
20 321444 Skirt, 8' x 24"-32" Black Janus, Clip Attachment
Freight to: Miami, FL
lei
TOTAL:
$
24,479.00
GRAND TOTAL:
$
115,331.00
::...;"
loll-free; .;c'
email:' i
. , www_stageright.com
fax
~
~
STAGE :C;H
5tageRight Quotation
For
Miami Beach Convention Center
Miami, FL
Page 2 of 2
Terms and Conditions:
Freight Terms: FOB Clare, MI
Quoted Price Includes Freight to: Miami, FL
Quoted Price Does NOT Include Off Loading OR Inside Delivery
Quoted Price Does NOT Include any State and/or Local Taxes
Shipment: Estimated 45-60 Days ARO (To be confirmed at time of order)
Warranty: Three (3) Years
Credit Terms: Net 30
Visa, MasterCard, American Express and Discover Accepted
**Supervised Installation includes one StageRight Representative on site to direct and train a crew (provided by others) on
proper setup, transportation and storage of StageRight equipment. All labor and costs associated with docking, unloading,
transferring, set-up of equipment and removal of debris are not included.
5tageRight Corporation
,
('\.( \
:,\;.J LJAh
Am~hitney /
Market Coordinator
Ph: 800-438-4499 ext. 328
Fax: 989-386-3500
Email: awhitney@stageright.com
Miami Beach Conv Ctr0430.xls
AKW Ilah
tel
fax
toll-free
email
www.stageright.com
~
~
STAGEf'~)( In
ST AGERIGHT CORPORATION
LIMITED WARRANTY
StageRight warrants each new StageRight product of its manufacture to be free
from defects in material and workmanship for a period of three (3) years under
normal use and service.
StageRight's obligations under this warranty shall be limited to the repair or
replacement at its factory and at its option of any part or parts which shall, within
three (3) years after delivery of the new StageRight product to the original owner,
appear to StageRight upon inspection to be defective in material and/or
workmanship. The original owner may be required to bear transportation costs in
co~ection with such repair or replacement.
This warranty shall become void for any StageRight product which has been
repaired, modified (other than routine maintenance) or altered outside the factory,
except and only as may be performed by authorized StageRight personnel; or for
any product which shall become damaged by the owner's personnel as a result of
accident, abuse, misuse, negligence; or by acts of God. This warranty shall be
void for any decking product after use outdoors, exposure to moisture or exposure
to uncontrolled humidity. Decking products are manufactured exclusively for use
indoors.
This warranty does not cover damage occurring during shipment by common
carrier to or from StageRight, nor does it cover product design and/or engineering
changes or improvements which, in our judgment, become necessary in the
normal course of business.
No StageRight product may be returned to the factory without prior authorization.
This warranty gives you specific legal rights, other rights may exist that vary from
state to state, or country to country.
This warranty is expressly in lieu of all other warranties and representations,
expressed or implied, and of all other liabilities in connection with the sale or use
of any StageRight product.
I", ,.,'.
tel
fax
;'11') toll-free
email
:~:!-I; ,,-_j,; www.stageright.com
REPLACEMENT OF PERFORMANCE STAGE AND RISERS AT MIAMI BEACH
CONVENTION CENTER
BID #17-02/03
BID CHECK LIST
To ensure that your bid is submitted in conformance with the Contract Documents, please verify that
the following items have been completed and submitted as required.
X Original and one copy of bid (including all submittal information)
General Conditions Section 1.1
Special Conditions Section 2.25
X Execution of Bid
General Conditions Section 1.2
X Equivalents/Equal Product
General Condition Section 1.67
Insurance and Indemnification (including Insurance Checklist)
General Condition Section 1.33
Special Conditions Section 1.67
Bid/Performance Bond
General Condition Section 1.34
X Warranty
Special Conditions Section 2.17
X Product/Catalog Information
Special Conditions Section 2.18
X References
Special Conditions Section 2.19 / Page
Bidder Qualifications
Special Conditions Section 2.22
X Exceptions to Specifications
Special Conditions Section 2.24
X Contractor's Questionnaire
Page 35
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
31
REPLACEMENT OF THE PERFORMANCE STAGE AND
RISERS AT THE MIAMI BEACH CONVENTION CENTER
BID #17-02/03
CUSTOMER REFERENCE LISTING
I)
Company Name
David L. Lawrence Convention Center
Address
1000 Fort Dusquesne Blvd., Pittsburgh, PA
Contact Person/Contract Amount Patrick Danahue -- $305,300.00
Telephone Number 412-325-6154
Fax 412-325-6190
Email Address
2)
Company Name
Claremore Civic Exposition Center
Address
400 Veteran's Parkway, Claremore, OK
Contact Person/C ontract Amount .T Of> TrotT pr -- $96,856.00
Telephone Number 918-342-5357
Fax
Email Address
3)
Company Name
CenturyTel Arena
Address
2000 CentruyTel Center Dr., Bossier City, LA
Contact PersOIv'Contract Amount Tom Williams -- $95,140.00
Telephone Number 318-752-6779
Fax 318-747-2505
Email Addresstwilliams@bossiercityarena.com
BID ~O: ~o. 17-02/03 CITY OF :\11.-\:\11 BEACH
D.~TE:04/14/03 32
4)
Company Name
Address
Hot Springs Convention Center
134 Convention Blvd., Hot Springs, AR
$49,708.00
Contact Person/Contract Amount Ron Swanson
Telephone Number
Fax
Email Address
5)
Company Name
Address
800-922-6478 ex.t 6125
501-620-5008
Oregon Convention Center
NE 777 Martin Luther King JR. Blvd., Portland, OR
Contact Person/Contract Amount Jeff Blosser -- $176,529.00
Telephone Number
Fax
Email Address
6)
Company Name
Address
503-731-7861
503-731-7806
Reliant Park
8400 Kirby Drive, Houston, TX
Contact Person/Contract Amount Tom Collins -- $179,000.00
Telephone Number
Fax
Email Address
BID :\"0: :\"0. 17-02/03
Dr\ TE: 04/14/03
832-667-1448
832-667-1457
CITY OF :\IIA:\II BEACH
33
7)
Company Name
Address
Wildwood Convention Center
4504 Boardwalk, Atlantic City, NJ
Contact Person/Contract Amount Nick Thompson -- $154,959.00
Telephone Number
Fax
Email Address
8)
Company Name
Address
609-846-2667
609-846-2677
Ashville Civic Center
87 Haywood St., Ashville, NC
C omact Person/C ontract Amount Mac Bowman -- $46 1928.00
Telephone Number
Fax
Email Address
BID ~O: '10. 17-02/03
D..HE: 04/1~/03
828-667-4526
828-259-5777
CITY OF :\11.-\:\11 BEACH
34
CONTRACTOR'S QUESTIONNAIRE
NOTE:
Information supplied in response to this questionnaire is subject to verification.
Inaccurate or incomplete answers may be grounds for disqualification from
award of this bid.
Submitted to The Mayor and City Commission of the City of Miami Beach. Florida:
By StageRight Corporation
Principal Office 495 Pioneer Parkway, Clare, MI 48617
How many years has your organization been in business as a General Contractor under your present
business name'? 1 9 YP.Fl.TS (manufacturer)
Does your organization have current occupational licenses entitling it to do the work contemplated
in this Contract? No
"
State of Florida occupational license - state type and number:
Dade County certificate of competency - state type and number:
City of Miami Beach occupational license - state type and number:
Include copies of above licenses and certificates with proposal.
How many years experience in similar work has your organization had?
(A) As a General Contractor N/ A
(B) As a Sub-Contractor 19 years (manufacturer)
(C) What contracts has your organization completed?
See enclosed reference sheet
Contract Amt Class of Work When Comoleted Name/Address of Owner
Have you ever had a contract terminated (as prime contractor or sub-contractor. under existing
company name or another company name) due to failure to comply with contractual
specifications? No
If so. v,'here and why?
Has any officer or partner of your organization ever nliled to complete a construction contract
handled in his own name?
No
If so. state name of individual. name of owner. and reason thereof
BID :--;0: ~o. 17-02/03
D.-\ TE: 0-1/1-1103
CITY OF :\IL.\:\II BEACH
35
In what other lines of business are you financially interested or engaged? None
Give references as to experience, ability, and financial standing
see attached references -
What equipment do you own that is available for the proposed work and where located?
Manufacturing Plant Clare, MI
What Bank or Banks have you arranged to do business with during the course of the Contract should
it be awarded to you? N/ A
Please list the names and addresses of the subcontractors to be used for the portions of the work
listed below.
None
Vendor Campaign Contribution.
a. You must provide the names of all individuals or entities (including your sub-
consultants) with a controlling financial interest. The term "controlling financial interest"
shall mean the ownership. directly or indirectly, of 10% or more of the outstanding capital
stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term
..tirm" shall mean any corporation. partnership. business trust or any legal entity other than a
natural person.
O. David Rogers
Owner
70%
Richard I. Rogers
Owner
30%
BID :\0: :\0. 17-02103
D..HE: 04/1-1/03
CIn'OF '11..\;\'11 BEACH
36
b. Individuals or entities (including our sub-consultants) with a controlling financial
interest: have X have not contributed to the campaign either directly or
indirectly. of a candidate who has been elected to the office of Mayor or City Commissioner for
the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to
whom said contribution was made.
~RTlF thaI the aho"e answers are Ime and correct.
LeeAnn Harvey, aser
{SEALi
(SEAL)
Coordinator
BID :\0: :'\0. 17-02/03
D.-HE: 04/14/03
CITY OF "IIA:\II BEACH
37
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STAGERIGHT CORPORATION
DECK SPECIFICATION
1. The deck shall be a composite structure featuring skins of 1/4" exterior grade
Douglas fir plywood bonded to a 3/8" cell phenolic treated honeycomb core material
with a waterproof urethane adhesive.
2. The deck shall have two playing surfaces selected from the following: TechStage, a
textured fiberglass surface; PolyTrac, a polypropylene slip-resistant surface; and
commercial grade polyolefin carpet.
3. An edging of 6005 aluminum with a T -5 temper shall enclose the deck, and shall
have an extruded interlock track, or approved equal, to receive accessories. It shall
be finished with silver anodized edging, and shall be attached to the deck with
adhesives and riveted comer brackets.
4. Decks shall not be permanently committed to a given support system but shall
function with several support structures available from the manufacturer.
5. The deck shall be so designed as to support a load of 125 pounds per square foot.
6. There shall be no bolts or welded joining of components in deck construction. The
structure shall be laminated with the finest adhesives to give maximum life. Such
construction shall also reduce drum head phenomena expressed in typical
construction.
.....NU' ...CTUIIlEJI:
STAGERIGHT CORPORATION
PRODUCT:
All Purpose Deck
Get superb rigidity and sound
absorption in this lightweight deck.
Give your performers the added confidence that comes from
StageRight Decks. Made of high-strength outer layers bonded
to a honeycomb core, the Decks are so rigid that performers
think they're on a permanent floor. And they're remarkably
quiet, too. The honeycomb core absorbs resonance to reduce
the "drumhead" effect that can detract from a performance.
>'.f
Lightweight construction means added safety for your crews.
The decks are reversible, giving you a choice for each event
and doubling their wear life. And the decks are interchange-
able on various StageRight support systems. allowing you to'
stage nearly any type of indoor event.
~....".........../.
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~
STAGERIGHT
495 PIONEER PARKWAV
CLARE. MICfilGAN 48617
.:'; '~~::::':_:::::U,l{t ';:;;::i:;,WP:('?J
I
ONLINE AT '.~WW.STACEQICHrCOM I
DECKS MAY BE USED INTERCHANGEDLY ON VARIOUS STAGERIGHT SUPPORT SYSTEMS.
rOR MORE PRODUCT INrORMATION. PLEASE CALL 1-800-438-4499 OR EMAIL INrO@5TAGERIGHT.COM.
FEATURES AND BENEFITS:
RIQid, Durable Construction: Feel like you are
performing on a permanent platform. Save
setup time by "bridging" or suspending Decks
between understructures. Save on your initial
investment because you can interchange the
same decks on various support systems to
best suit the event.
Honeycomb Core: Handle decks more easily
thanks to their lighter weight (compared to a
solid-core platform of comparable strength).
Enjoy a performance free of undesirable res-
onance and the "drum-head" of foot noise.
Reversible: Choose from two performance sur-
faces to best SUIt your event. Reduce mainte-
nance costs by effectively doubling the wear
life of the deck. Save on your initial invest-
ment, compared to purchasing and storing
separate systems.
Aluminum EdQinQ: Save time by QuiCkly attach-
ing accessories such as skirting, chairstops
and hardclosure panels. Reduce mai ntenance
costs as the tough, aircraft-alloy composition
and anodized finish resist damage. Enjoy the
clean, attractive appearance.
Molded Corners: Maintain Decks in top condition
thanks to impact resistance of injectiGn-mold-
ed pOlycarbonate. Operate safely as smooth
corners eliminate sharp metal edges. Save
setup time because the decks align them-
selves as they fasten on the conical locator
nodes of the support system.
Various Surface Options:
1. PolyTrac 2. Carpet
..
3. TechStaqe
.
TECHNICAL SPECIF'ICATIONS:
Function: Deck shall be portable and provide a
playing surface for a variety of indoor events
when used in conjunction with, and inter-
changeably on, various StageRight supports.
Construction: Deck shall be a laminate of high-
strength outer layers bonded to a honeycomb
core for rigidity and light weight. Deck shall
be a 3.2"-thick laminated composite con-
structed of phenolic-treated cellulose honey-
comb between 'I." solid-core fir plywood.
Deck edges shall be closed with a 600S-TS
aluminum extrusion that is clear-etched satin
anodized. Corner reinforcement shall be
made of high-impact, injection-molded poly-
carbonate.
Corners: Deck shall attach by molded corner
receptacles to most StageRight supports
without tools. clamps or clips.
Reversible: Deck shall be finished on both sides
to provide a choice of surfaces and increased
wear life.
Quality: Deck as manufactured by StageRight
Corporation (address below).
Custom Options: Decks also available in custom
sizes. surfaces and shapes. Edging finish with
baked-on matte-black coating.
Performance: Certified, uniformly distributed
live-load capacity of 4000 poundS per 4' x 8'
section (12S pounds per sQ. foot).
Pltents: #4.638.604. #4,84S,91S. #4,843,792.
~ .U.I! ~ ~~.E. ~ !..'!:~~ ~~_ ~~~~!c..h!,_,~~~'!. ~,-I1!>':_
1. PolyTrac: A black, slip-resistant polypropy-
lene. (Ideal for schools, light-duty hospitality
and public events staging.)
2. Carpet: Commercial-grade polyolefin in gray.
Other colors or custom types by special order.
(Used for head table risers, speaker platforms.)
3. TechStaqe: Fiberglass sheeting with black
textured surface. Excellent wear life and
impact resistance. Other colors available by
special order. ( 0.09S" thick for performance
staging, 0.060" thick for seating risers.)
SIDE VIEW:
3.Z. COem)
.1
'T
TOP VIEW:
. .
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N
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a
8' (Z.44m)
I
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I
Laminated honeycomb' core
construction is rigid yet
lightweight.
CONICAL LOCATOR PLATES:
---------------------------------------
With StageRight's uniQue conical
locator nodes. decks can be used t!?
on several support systems In
various configurations. These
drawings represent a few
'_'''."m~. ~ ~
------------------------------------------------------------------------------------------------------------------------------
Part II 4' x 8' DECK Weight (lb.) Part II 4' ., 4' DECK Weight (lb.) Part II 3' x 6' DECK Weight (lb.)
648ANll PolyTrac Black, Both Sides I1Z 644ANI1 PolyTrac Black, Both Sides 56 636ANI1 PolyTrac Black. Both Sides 63
648ANlZ PolyTrac Black!TechStage .095" Black IZZ 644AN1Z PolyTrac Black!TechStlqe .095" Black 61 636AN1Z PoIyTrac Black/TechStaqe .095" Blick 68
648ANlD PolyTrac Black/Carpet Gray IZ5 644AN10 PolyTrac Black/Carpet GrlY 6Z 636AN10 PolyTrac BlaCk/Carpet Gray 70
64BANZZ TechStlge .095" Black. Both Sides 13Z 644ANZZ TechStage .095" Black. Both Sides 66 636ANZZ TechStaqe .095" Black. Both Sides 74
648ANZD TechStage .095" Black/Carpet Gray lZ7 644ANZO TechStage .095" Blick/Carpet Gray 56 636ANZD TechStaqe .095" Blilck/Carpet GrilY 74
64BAN33 FR TechStage .095" Black, Both Sides 13Z 644AN33 FR TechStage .095" BlilCk, Both Sides 66
648AN3D FR TechStilge .095" Black/Carpet Gray IZ1 Part II 3' x 8' DECK Weight (lb.)
648AN66 TechStilqe .095" Gray, Both Sides 13Z 638ANI1 PolyTrac Black. Both Sides 86
Part II 4' x 6' OECK Weight (lb.) 638ANIZ PolyTrac BlilCk/TechStilge .095" Black 93
646ANI1 PolyTrac Blilck, Both Sides B4 638ANID PolyTriIC BlilCk/Carpet Gray 96
646ANIZ PolyTrac Black!TechStage .095" Blilck 90 63BANZZ TechStilge .095" BlilCk. Both Sides 100
646ANID PolyTrac Black/Carpet Gray 94 63BAN20 TechStage .095" BlilCk/Cafpet Gray 86
646ANZZ TechStage .095" Black, Both Sides 93 638AN33 FR TechStage .095" Black, Both Sides 100
6'4IWf R1iD1SIaQlI.OQ~ llliUfe~~y 96
STAGERIGHT CORPORATION
ME-3750 SPECIFICATION
04 - Performance Stage - Support System - ME-3750
A. The support system shall be StageRight ME-3750.
B. It shall be fabricated from structural extruded aluminum tubing and from hot rolled
electric welded steel tubing of which members are sized as follows:
a. Main columns to be 2.87" dia. x .203" ga. wall thickness, aluminum 6061
b. Inner columns to be 2.37" dia. x .154"ga. wall thickness, aluminum 6061
c. Horizontal side braces shall be 2" square, 14 gauge HREW steel tubing.
d. Folding end braces shall be 1.5" diameter 14 gauge EWFC steel tubing with 2"
diameter 14 gauge EWFC steel tubing.
C. A standard finish of a baked-on non-glare matte black polyester coating epoxy shall
be applied, using the baked-on powder coating method.
D. Coarse height adjustments of2" on center shall be provided with an additional fine
adjustment of 5" via a screw foot.
E. The fine screw foot adjuster shall be no less than 3/4" diameter using an acme thread.
The bottom of the foot shall be molded urethane no less than 3" in diameter.
F. Bushings ofUHMW-PE shall be installed to prevent metal to metal contact between
inner and outer columns.
G. Support system shall be equipped with deck locator assemblies. The RLA shall be
located on each inner leg support column and will eliminate the need for different
types of locator plate assemblies. The RLA shall perform as a single, double, triple,
or quadruple locator plate. The RLA shall remain attached to the support system
while in the storage position and performance position.
H. Support unit shall unfold to 8 feet x 12 feet platform size.
..",.ur"CTUIE.:
STAGERIGHT CORPORATION
""ODUCT:
ME-37S0 Rolling Stage
The stage you can roll away
while completely setup.
Need to move your stage a few feet? Or make room for another
event without having to breakdown and rebuild an entire stage?
Simply engage the easy-leverage casters on the ME-3750 Rolling
Stage and roll it wherever you need it. Even the initial setup and
final teardown of this stage is easy. Each ME-3750 unfolds to sup-
port three 4' x 8' Decks (creating a 12' x 8' platform). Plus, it sup-
ports the end or corner of up to 12 more bridging Decks, allowing
you to create exactly the size stage you need. The decks bridge
front-to-back, and side-to-side, so there are fewer supports to
handle, saving you valuable setup and leveling time.
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ONLIN( AT NwWSTACiERIGHT,COM !
~
STAGERIGHT
495 ?IONEER PARKWAY
CLARE. "'CH'GAN 48617
THE "'E-3750 SUPPORT IS EASILY SETUP, UNFOLDING ACCORDIAN-STYLE ON ITS OWN CASTERS.
FOR MORE PRODUCT INFORMATION, PLEASE CALL 1-800-438-4499 OR EMAIL INFO@STAGERIGHT.COM.
FEATURES AND BENEFITS:
Rolllnq Staqe: Save time when repositioning a
stage that is already setup. Save on labor
costs by rolling the support and Decks to.and'
from storage.
Fold & Roll Support: Operate safely as the fold'
ed-Up support has a low center of gravity.
increasing the operator's field of vision and
reducing risk of tip-over. Reduce time and
effort during setup (the support rolls open on
its own casters with no lifting). Eliminate time
spent assembling components or using tools.
Perform on a stable. wobble-free platform.
Storaqe Options: Choose very compact storage
(without Decks) or easily accessible storage
(with Decks).
Decks Brldqe Between Support Assemblies:
Save setup and tear-down time because you
use fewer supports (Decks bridge both front-
to-back and side-to-side). Greatly reduce lev'
eling time because fewer elements contact
the floor. Minimize your initial investment and
storage space reQuirements because you use
fewer supports.
Retractable Locator Assembly: Save setup
time by connecting from one to four Deck cor-
ners at a single support column (no matter
what the stage configuration). Save setup time
because the Decks automatically align and the
stage sections automatically connect as the
Decks fasten on the conical locator nodes.
Aluminum Columns: Handle the lighter support
system more easily than a steel system.
Reduce maintenance costs as the tough, air-
craft-alloy composition and the scratch'
resistant. baked-on finish resist damage.
Adjustable Screw Feet: Compensate for uneven
floors with five inches of easy. fine-adjust-
ment leveling. Save maintenance costs
because tough, 'N' Acme-thread screw resists
damage.
Quick-set Heiqht Selector: Select stage heights
in 2" increments and reference nominal
heights Quickly on inner legs. Ensure maxi-
mum security as large. 'I," diameter height
pin goes through all four leg walls.
Nylon Bushinqs: Prolong the Iile of the support
by eliminating metal-on-metal wear. Facilitate
smooth, easy setup and tear-down because
nylon is self'lubricating.
TECHNICAL SPECIFICATIONS:
Function: Stage shall roll while in either the per-
formance position or the storage position. It
shall be easy to set up and store. It shall pro'
vide a stable. WObble-free understructure for
a wide variety of events.
Setup: Stage system shall fold and unfold accor-
dion'style without lifting, pinch points, tools
or loose hardware.
Casters: Leverage mechanism shall engage
casters with minimal effort and without tools.
Locator Nodes: Conical nodes on retractable
locator assemblies shall guide one, two. three
or four Deck(s) into location and proper align-
ment on a single support column. Without
tools. clamps or separate processes. Decks
shall fasten in place and stage sections shall
interlock.
Bridqlnq: Alternating sections of staging (both
front-to-back and side-to-side) shall be com-
posed of Decks that suspend. or bridge,
between support assemblies and shall self.
align with no separate clamping or connect.
ing processes.
Adjustable Heiqht: Height shall adjust in incre'
ments of 2" without tools. Adjustments shall
be executed from a standing position by raiS-
ing or lowering the support's inner column.
ReQuired lift shall not exceed five pounds.
Storage: Each support shall, by user preference,
fold up and store compactly (in 21 square
feet) or fold up (in 44 square feet) and trans-
port seven or more Decks.
Construction: Support members shall be fabri-
cated from structural extruded aluminum
tubing and from hot-rolled electric-welded
steel tubing. Braces and columns shall be lin-
ished with a baked-on matte black coating.
Support assembly shall unfold to 8' x 12' plat-
form size. Height shall adjust in Increments of
2" Without tools. A screw foot at the base 01
each column shall provide a SOl range of fine-
adjustment leveling.
Options: Support system shall be available in
two height ranges. Support system shall be 8'
x 12' (holding three 4' x 8' Decks). Other sizes
by special order.
Performance: Certified uniformly distributed
live-load capacity of 4000 pounds per 4'x 8'
section.
Patents: #4,638.604; #4.845.915; #4.843,792
SIDE VIEW:
TOP VIEW:
I
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I
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12' (3.65m)
____ IpI,J ____ ItA ____
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----01'\1----
END VIEW: Ammbl,d POlltion
~~----~-- ~
,~-~~= . ~-=~-= ~~~-~ r
~ [%] I Adjusts
36"-56"
, 48"-78"
I U i 1
END V IE W: Storagr Po"han (,hown With &: WIthout decks)
f---- 72" (1.82m) ----i
r---- 66" '1.67m} -----1
l-- 48" (1.21m) ----i
f-- 37" (.93m)--i
~ 3)" t78m)..,
~
U
------------------------------------------------------------------------------------------------------------------------------
ME-3150 Rolling stage in the Target Center
ORDERING INFORMATION:
PART II
DESCRIPTION WT.ILB.1
319336
319348
36"-56" adjustable height 540
48"-78" adjustable height S90
Order Decks separately. See pages 2 & 3.
TOLL F'REE: 1-800-438-4499
STAGERIGHT CORPORATION
SKIRTING SPECIFICATION
Skirting shall be made of 100% FR Polyester, or approved equal, pursuant to applicable
fire codes. The skirting shall be attached by means of clips or Velcro into the top hem
which shall adhere to the deck edge. Skirt height adjustment will be accomplished using
Velcro strips, which shall be sewn to the reverse side of the skirt. Skirting valence shall
be knife or box pleated with a fullness of 50%.
STAGERIGHT CORPORATION
GUARDRAIL SPECIFICATION
1. Guardrail shall be of welded construction using 1-112" diameter x 16 gauge steel
tubing.
2. Top rail shall be 42" high with a middle rail 21" high. ADA guardrails have vertical
uprights that meet the 4" sphere code.
3. A baked-on non-glare, black polyester finish is standard.
4. The guardrails shall install on any StageRight panel to function at any height.
.
STAGE RIGHT CORPORATION
CHAIR STOP SPECIFICATION
1.
Chair stops shall be of welded construction using 1 "xl-1I2" 14 gauge steel
rectangular tubing.
A baked-on non-glare black epoxy powder coat finish will be standard.
Chair stops shall attach to the stage via quick-lock type mounting brackets.
2.
3.
ST AGE RIGHT CORPORATION
TRANSPORT SPECIFICATIONS
1. Transports for decks, supports, stairways, guardrails, and chair rails shall be welded
steel tubing construction with fork truck access on four sides. They shall have a
minimum of 4 heavy-duty casters. .. either all 4 swivel or 2 swivel and 2 rigid.
2. As individually specified, transports shall contain their intended load in a secure and
organized manner.
STAGERIGHT CORPORATION
SUPPORT SPECIFICATION
Z-800 SERIES
1. The support system shall be a StageRight Z-800 series, or equivalent.
2. It shall be fabricated from DOM or HREW steel tubing with members being sized as
follows:
a. Main columns: 1.25" diameter .083" 14 gauge round
b. Inner column: 1.25" diameter 14 gauge round
c. Cross Braces: 1" x 2" 14 gauge rectangular
3. A finish of baked-on non-glare black polyester powder coat shall be standard.
4. Coarse height adjustments, in increments of 2" on center shall be provided with an
additional fine adjustment of 1.25" via a screw foot.
5. The fine screw foot adjuster shall be no less than 3/8" diameter. The bottom of the
foot shall be molded non-marring plastic.
MANUFACT"'RrA:
STAGERIGHT CORPORATION
PAODuC T:
2-80 & 2-800 Support System
.
Change your stage
configuration for each event
with the versatile z-systeIll.
When it comes to versatility, the Z-system is hard to match. The
StageRight Z-system can be configured as seating risers, speaker
platforms, choral risers, theater stages, show-Choir risers, head
table risers, fashion show runways, and band risers - all using the
same decks and Z-supports. You'll minimize your initial invest.
ment because you can use the same support system for a wide
variety of staging needs. Assembly is as easy as unfOlding the
support to fold a "Z" shape, and placing the deck on it. No tools
are required. Horizontal braces, and diagonal bracing on taller
supports, provide stability so the platform won't creak or sway.
~
STAGE RIGHT
495 ;>IONEER PARKWAV
CLARE. MICHIGAN 48617
" .\cy : C", ("';'c' c' ic':.'~~1l3
FEATURES AND BENEFITS:
TECHNICAL SPECIFICATIONS:
Diverse Conflqur.tlons: Arrange different lay'
outs to suit various events. Minimize initial
investment and storage space requirements
Function: Portable risers or staging shall
accommodate a wide variety of events.
Support: Z'support shall be of one'piece con.
END VIEW: Z-8o/8ooSul>l>ort~'I.m'
Available in rixed and adjustable heights tram S" 10 32"
h05"'~II"iI'!Io "k.05"l'Io ir "'^ I"Io058rl "^ h..u """,rl "+^"l'lo
..~.......~i......... ............. .......1,.,'.... i.... "7" ~h~....iI'!Io ~^ "".............~
n
nT
FEATURES AND BENEFITS:
Diverse Conflquratlons: Arrange different lay-
outs to suit various events. Minimize initial
investment and storage space requirements
because there is no need to buy and store
separate staging systems for several types of
events.
One. piece Support: Save time and labor with
fast. simple setup and storage. Minimize stor-
age space requirements. Waste no time look-
ing for tools or assembling loose parts.
Horizontal .nd Dlaqon.' Bracinq: Enhance per-
formances with stable platform (no swaying
or creaking). Feel like you are on a permanent
platform.
Adjustable-heiqht Models: Save time and reduce
your initial investment by using the same
supports at different heights for various
applications (height adjusts in 2" increments).
Create risers or flat staging with the same
equipment.
Safety-fold Support: Avoid accidents: With the
deck in place. the Z-Ieg cannot accidentally
fold or collapse during use.
Tapered Locator Nodes: Save setup time
because decks secure and align quickly and
without tools.
Screw-feet Levelinq: (Z-800 only) Compensate
for uneven floors with one inch of easy, fine-
adjustment leveling. Protect floor surfaces
with nylon pad on the base of each Screw Foot.
Both the z-eo and the Z-SOO are available In
adjustable helqhts; however, only Z-SOO sys.
tems ant equipped with screw-feet levellnq for
uneven floors.
TECHNICAL SPECIFICATIONS:
Function: Portable risers or staging shall
accommodate a wide variety of events.
Support: Z-support shall be of one-piece con-
struction and unfold in "Z" shape to accept
Stage Right Decks. Support shall, without
tools. fold compactly for storage.
Bracinq: Support shall be braced horizontally to
reduce swaying and creaking. Additionallat-
eral stability shall be provided by diagonal
bracing for heights of 24" and up.
Locator Nodes: Conical nodes shall guide the
decks into location and proper alignment,
securing them in place without tools or
clamps.
Levellnq (Z-800 only): A screw foot at the base
of each leg shall provide a one-inch range of
fine-adjustment leveling. The base of each
screw foot shall be a 1 \1."- diameter nylon pad.
Construction: Braces shall be 1" square or 1" x
2" rectangular 14 gauge steel. Outer legs shall
be 11/2" 00 14 gauge steel tube; inner legs
shall be 11/4" 00 14 gauge steel tube. Each
support shall have two 17" straps to connect
it to adjoining units. Each ~trap shall be made
of 2" nylon webbing with hook-and-Ioop Vel-
cro'" (except the 8" tall Z-80 Support shall
have 1" wide webbing). All steel components
shall be finished with a baked-on matte black
paint. On vanable-height models. height shall
adjust in increments of 2" without tools. On
variable-height models. spacer buttons on
the telescopic legs shall eliminate metal.to-
metal contact. On the Z.80 only, the foot cap
shall be made of non-marring Dupont Zvtel™.
Options:
Accommodate Deck sizes:
4' x 8'. 4' x 6', 4' x 4'. 3' x 8', 3' x 6'
Fixed Heights: 8". 12". 16", 24". 32"
Variable Heights: 12"-16".16"-24".24"-32"
E-Z Clips for unit-to-unit connection
Performance: Certified uniformly distributed
live-load capacity of 4000 pounds per 4' x 8'
section.
Patents: #4.638.604; #4.845,915; #4.843,792.
END VIEW: Z.-80/80oSupport~st.ms
Available in fixed and adjustable heIghts 'rom 8" to 32"
~,
,~ I
SIDE VIEW: ;:'-80/800 Support ~st.ms
i
i
TOP VIEW: Z.-80/80oSupport~st.ms
X"
,I
T
i
I
..L
------------------------------------------------------------------------------------------------------------------------------
ORDERING INFORMATION:
I-BO. Z-800 It 4' x B' Weight (lb.) I-BO. NOO . 4' x 4' Weight (lb.) loBO. Z-800 . 3' x 6' Weight (lb.)
324008 310008 B" fixed height 28 324408 31040B B" fixed height 21 32430B 310308 B" fixed height 21
324012 310012 12" fixed height 30 324412 310412 12" fixed height 23 324312 310312 12" fixed heiqht 24
324016 310016 16" fixed height 31 324416 310416 16" fixed height 25 324316 310316 16" fixed height 25
324024 310024 24" fixed height 34 324424 310424 24" fixed height 2B 324324 310324 24" fixed heiqht 28
324032 31003Z 32" fixed heiqht 37 32443Z 310432 32" fixed heiqht 31 324332 31033Z 32" fixed height 31
324033 310033 12"-16" adj. hgt. 34 324433 310433 12",16" adj. hqt. 27 324333 310333 12"-16" adj. hgl. 28
324034 310034 16"-24" adj. hgl. 35 324434 310434 16"-24" adj. hqt. 29 324334 310334 16",24" adj. hqt. 29
324035 310035 24"-32" adj. hgt. 38 324435 310435 24",32" adj. hgl. 32 324335 310335 24".3Z" adj. hgl. 32
NO . Z-800 II 4' x 6' Weight (lb.) NO . Z-800 II 3' x B' Weight (lb.)
32460B 31060B B" fixed height 25 32450B 31050B B" fixed height 21 Supports are designed to be used with StageRight
324612 310612 12" fixed heiqht 27 324512 310512 12" fixed height 24 AII.Purpose Decks, see pages 2 , 1
324616 310616 16" fixed height 28 324516 310516 16" fixed height 25
324624 3106Z4 24" fixed height 31 324524 310524 24" fixed heiqht 28 Acmories include Skirting, Siderails and Backrails.
324632 310632 32" fixed height 34 324532 310532 32" fixed height 31
324633 310633 12",16" adj. hqt. 28 324533 310533 lZ"'16" adj. hgt 28
324634 310634 16"-24" adj. hgt. 32 324534 310534 16"-24" adj. hgt 29
324635 310635 24"-32" adj. hgt. 35 324535 310535 Z4".32" adj. hqt 3Z
TOLL FREE: 1-800-43S-4499
"'ANU"ACTURUI
STAGERIGHT CORPORATION
C"'~"':;ORY:
HOSPITALITY
P.ODUCT;
AlphaRolI Riser
SOLUTION ~
STAGERIGHT
u.
ADJUST THE HEIGHT FROM 16" TO 32" IN ONE SINGLE COST EFFECTIVE RISER.
Grey Carpet
Techstaqe
"
Two models available:
)) AlphaRolI Elite offers a two'sided deck with a variety
of surface options (see below). as well as our exclusive
Quick release SpringPin for the easiest height adjust.
ments available.
)) AlphaRolI Value offers a single sided deck with multi.
pie surface options that can be replaced if necessary
due to wear or damage. The FastPin height adjustment
makes height changes QUICk and easy.
Surface Options:
111111
PalvTrac
',J
.~~
STAGERIG HT
Quick Release Heiqht Adjustments:
Adiustment SprinqP,n Adiustment '"astP,n
.~
TOLL-rREE: 1-800-438-4499
'N ww.s t aQe rlQ h t .com
4CJS PIONEER i'ARKWAY
Cl~RE. MICHIGAN 48617
(Elite Models)
(Value MOdels)
STAGERIGHT CORPORATION
Stair Specification
Tilt & Tote Series
A. The stair shall be of Tilt & Tote design and shall require only one person to install
and transport to storage.
B. The stair shall have casters mounted to one side for ease of transport. Casters will
not engage the floor while stair is in use.
C. The stair will mount to the edge of the stage without the use oftools.
D. The stair tread shall be 12" deep and 36" wide, and be constructed of 1/2 SCX
Douglas Fir Plywood. The tread will be coated with a black, non-skid, polymeric
reSIn.
E. The leading edge of each tread will have a white bullnose to clearly define the
step edge. The extruded TPR material will be permanently laminated to the stair
tread.
F. The Tilt & Tote stair frame and tread frame will be manufactured with 14ga
HREW ASTM 513 steel tubing. Handrails will be round and tread frames square.
STAGERIGHT CORPORATION
EZ-LIFf STAIRS
SPECIFICATION
1. Stairways shall be adjustable to accomodate a range in heights.
2. EZ lift unit shall be comprised of 14 gauge or heavier steel. Stair rails shall be 1/8"
wall aluminum tubing.
3. The stairways shall attach to the stage via two clamping. There shall be no loose
parts; no tools or special equipment shall be required to affect attachment.
4. Stairways shall be equipped with handrails which shall automatically adjust to
maintain proper alignment with the height setting ofthe stairway. Handrails shall be
14 gauge or heavier steel and shall be easily removed.
5. Stair treads shall be 36" long, 12" deep, and shall be coated with a black, non-skid
polymeric resin and edged with an anodized aluminum grooved bull nose. Stair
treads shall have an aluminum understructure topped by 1/2" exterior-grade solid-
core plywood.
6. When folded flat, 2-4 "casters front and 2-6" casters rear, shall engage for ease of
transport.
7. When extended to stage edge for adaptation, front casters shall disengage and the
contact point shall be the rubber foot of the side rails.
8. EZ-lift system shall be enclosed and reduce lifting requirements to no more than 10
pounds.
Revised 12112101 (so)
STAGERIGHT CORPORATION
STAIR SPECIFICATION
FOLDING ADJUSTABLE SERIES
1. Stairways shall be designed so as to be adjustable to accommodate a range in height
increments compatible with the stage support system. The stair tread rise shall
automatically adjust to maintain a typical rise in height according to stage height.
2. When prepared for storage, the stair shall fold flat.
3. The treads shall be 12" deep x a minimum of36" wide, with aluminum treads.
4. The treads and support channels shall be aluminum finished in non-glare black
powder coat.
5. The stairways shall attach to the stage with brackets which are easily affixed to the
stage panel.
6. The edge of each stair tread shall be finished in a high-visible contrasting color for
additional safety.
Revised: 2/17/03
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DIVISION 3. LOBBYISTS
Sec. 2-481. Definitions.
The following words, terms and phrases, when used in this division, shall have the meanings
ascribed to them in this section, except where the context clearly indicates a different meaning:
Advisory personnel means the members of those city boards and agencies whose sole or primary
responsibility is to recommend legislation or give advice to the City commissioners.
Autonomous personnel includes but is not limited to the members of the housing authority,
personnel board, pension boards, and such other autonomous or semi-autonomous authorities,
boards and agencies as are entrusted with the day-to-day policy setting, operation and management
of certain defined functions or areas of responsibility.
Commissioners means the mayor and members ofthe City commission,
Departmental personnel means the City manager, all assistant City managers, all department heads,
the City attorney, chief deputy City attorney and all assistant City attorneys; however, all
departmental personnel when acting in connection with administrative hearings shall not be included
for purposes ofthis division.
Lobbyist means all persons employed or retained, whether paid or not, by a principal who seeks to
encourage the passage, defeat or modification of any ordinance, resolution, action or decision of any
commissioner; any action, decision, recommendation of any City board or committee; or any action,
decision or recommendation of any personnel defined in any manner in this section, during the time
period of the entire decision-making process on such action, decision or recommendation that
foreseeably will be heard or reviewed by the City commission, or a City board or committee. The
term specifically includes the principal as well as any agent, attorney, officer or employee of a
principal, regardless of whether such lobbying activities fall within the normal scope of employment
of such agent, attorney, officer or employee.
Quasi-judicial personnel means the members of the planning board, the board of adjustment and
such other boards and agencies ofthe City that perform such quasi-judicial functions. The nuisance
abatement board, special master hearings and administrative hearings shall not be included for
purposes ofthis division.
(Ord. No. 92-2777, 33 1,2,3-4-92; Ord. No. 92-2785, 33 1,2,6-17-92)
Cross reference(s)--Definitions generally, ;) 1-2.
Sec. 2-482.
Registration.
(a) All lobbyists shall, before engaging in any lobbying activities, register with the City clerk.
Every person required to register shall register on forms prepared by the clerk, pay a
registration fee as specified in appendix A and state under oath:
( 1 ) His name;
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(2) His business address;
(3) The name and business address of each person or entity which has employed the
registrant to lobby;
(4) The commissioner or personnel sought to be lobbied; and
(5) The specific issue on which he has been employed to lobby.
(b) Any change to any information originally filed, or any additional City commissioner or
personnel who are also sought to be lobbied shall require that the lobbyist file an amendment
to the registration forms, although no additional fee shall be required for such amendment.
The lobbyist has a continuing duty to supply information and amend the forms filed
throughout the period for which the lobbying occurs.
(c) If the lobbyist represents a corporation, partnership or trust, the chief officer, partner or
beneficiary shall also be identified. Without limiting the foregoing, the lobbyist shall also
identify all persons holding, directly or indirectly, a five percent or more ownership interest
in such corporation, partnership, or trust.
(d) Separate registration shall be required for each principal represented on each specific issue.
Such issue shall be described with as much detail as is practical, including but not limited to
a specific description where applicable of a pending request for a proposal, invitation to bid,
or public hearing number. The City clerk shall reject any registration statement not providing
a description of the specific issue on which such lobbyist has been employed to lobby.
(e) Each person who withdraws as a lobbyist for a particular client shall file an appropriate
notice of withdrawal.
(f) In addition to the registration fee required in subsection (a) ofthis section, registration of all
lobbyists shall be required prior to October 1 of every even-numbered year; and the fee for
biennial registration shall be as specified in appendix A.
(g) In addition to the matters addressed above, every registrant shall be required to state the
extent of any business, financial, familial or professional relationship, or other relationship
giving rise to an appearance of an impropriety, with any current City commissioner or
personnel who is sought to be lobbied as identified on the lobbyist registration form filed.
(h) The registration fees required by subsections (a) and (f) ofthis section shall be deposited by
the clerk into a separate account and shall be expended only to cover the costs incurred in
administering the provisions ofthis division. There shall be no fee required for filing a notice
of withdrawal, and the City manager shall waive the registration fee upon a finding of
financial hardship, based upon a sworn statement of the applicant. Any person who only
appears as a representative of a nonprofit corporation or entity (such as a charitable
organization, a neighborhood or homeowner association, a local chamber of commerce or a
trade association or trade union), without special compensation or reimbursement for the
appearance, whether direct, indirect or contingent, to express support of or opposition to any
item, shall not be required to register with the clerk as required by this section. Copies of
registration forms shall be furnished to each commissioner or other personnel named on the
forms.
(Ord. No. 92-2777, 33, 3-4-92; Ord. No. 92-2785, 3 3, 6-17-92)
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Sec. 2-483. Exceptions to registration.
(a) Any public officer, employee or appointee or any person or entity in contractual privity with
the City who only appears in his official capacity shall not be required to register as a
lobbyist.
(b) Any person who only appears in his individual capacity at a public hearing before the city
commission, planning board, board of adjustment, or other board or committee and has no
other communication with the personnel defined in section 2-481, for the purpose of
self-representation without compensation or reimbursement, whether direct, indirect or
contingent, to express support of or opposition to any item, shall not be required to register
as a lobbyist, including but not limited to those who are members of homeowner or
neighborhood associations. All speakers shall, however, sign up on forms available at the
public hearing. Additionally, any person requested to appear before any city personnel,
board or commission, or any person compelled to answer for or appealing a code violation, a
nuisance abatement board hearing, a special master hearing or an administrative hearing
shall not be required to register, nor shall any agent, attorney, officer or employee of such
person.
(Ord. No. 92-2777,334,5,3-4-92; Ord. No. 92-2785, 334,5,6-17-92)
Sec. 2-484. Sign-in logs.
In addition to the registration requirements addressed above, all city departments, including the
offices ofthe mayor and city commission, the offices of the city manager, and the offices ofthe city
attorney, shall maintain signed sign-in logs for all noncity employees or personnel for registration
when they meet with any personnel as defined in section 2-481.
(Ord. No. 92-2785, 3 6, 6-17-92)
Sec. 2-485. List of expenditures.
(a) On October 1 of each year, lobbyists shall submit to the city clerk a signed statement under
oath listing all lobbying expenditures in the city for the preceding calendar year. A statement
shall be filed even if there have been no expenditures during the reporting period.
(b) The city clerk shall publish logs on a quarterly and annual basis reflecting the lobbyist
registrations filed, All logs required by this section shall be prepared in a manner
substantially similar to the logs prepared for the state legislature pursuant to F.S. 3 11.0045.
(c) All members of the city commission and all city personnel shall be diligent to ascertain
whether persons required to register pursuant to this section have complied with the
requirements of this division. Commissioners or city personnel may not knowingly permit
themselves to be lobbied by a person who is not registered pursuant to this section to lobby
the commissioner or the relevant committee, board or city personnel.
(d) The city attorney shall investigate any persons engaged in lobbying activities who are
reported to be in violation of this division. The city attorney shall report the results of the
investigation to the city commission. Any alleged violator shall also receive the results of
any investigation and shall have the opportunity to rebut the findings, if necessary, and
submit any written material in defense to the city commission. The city commission may
reprimand, censure, suspend or prohibit such person from lobbying before the commission or
any committee, board or personnel ofthe city.
(Ord, No. 92-2777, 3 6,3-4-92; Ord. No. 92-2785, 3 7, 6-17-92)
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RESOLUTION NO. iOOQ-23879
A RESOLUTION OF THE MA VOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH REQUIRING THAT CONTRACTORS ADOPT
A CODE OF BUSINESS ETffiCS PRIOR TO ENTERING INTO A
CONTRAcr WITH THE CITY OF MIAMI BEACH
WHEREAS, the Greater Miami Chamber of Commerce ("GMCC") adopted a
Model Code of Business Ethics (the "Model Code"); and
WHEREAS, the City of Miami Beach is a member of the GMCC; and
WHEREAS, the Model Code, attached hereto as Exhibit A, is a statement of
principles to help gUide decisions and actions based on respect for the importance of
ethical business standards in the community; and
WHEREAS, the GMCC encourages its members to adopt the principles and
practices outlined in the Model Code; and
WHEREAS, the Commission believes that each entity which does business with
the City of Miami Beach should be required. as a condition of doing business with the
County to adopt a Code of Business Ethics.
NOW, THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
Section I, Each person or entity that seeks to do business with the City shall
adopt a Code of Business Ethics ("Code") and submit that Code to the City Manager or
his or her designee prior to execution of any contract between the contractor and the City,
The Code of Business shall, at a minimum, require the contractor to comply with all
applicable governmental rules and regulations including, among others, the conflict of
interest, lobbying and ethics provisions of the City Code.
Section 2. The Commission urges the Greater Miami Chamber of Commerce
to require that all of its members adopt the Model Code of Business Ethics.
Section 3.
adoption.
This resolution shall become effective immediately upon its
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CITY OF MIAMI BEACH
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PASSED and ADOPTED this 12th day of April 2000
ATTEST: HJ/J
!lJ'k YOR
_~~ f~~clv-
CITY CLERK
APPROVED AS TO
FCRM a LANGUAC?':
. fOR EXECUTIOr.
~ 7 -c./lJ
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CITY OF MIAMI BEACH
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GREATER MIAMI CHAMBER OF COMMERCE
MODEL CODE OF BUSINESS ETHICS
STATEMENT OF PURPOSE
The Greater Miami Chamber of CommerCe ("GM<;C") seeks to create and sustain an ethical business
climate for its members and the community by adopting a Code of Business Ethics, The GMCC
encourages its members to incorporate the principles and practices outlined here in their individual
codes of ethics which will guide their relationships with customers, clients and suppliers. This Model
Code can and should be prominently displayed at a/l business locations and may be incorporated into
marketing materials. The GMCC believes that its members should use this Code as a model for the
development of their organizations' business codes of ethics.
This Model Code is II ,tt\lemenl 01 principles 10 help !lllide decisions III1d actions bssed on resped for Ihe
importance of ethIcal business stande.rds in Ihe community. .he GMCC believes the odoplion 01 a meaningful code
of ethics Is lhe responsibility 01 every business ond professional orgcnizlltion.
ComDliance with Government Rules & Reaulations
We will properly maintain a/l records and post all licenses and certificates
in prominent places easily seen by our employees and customers;
In dealing with government agencies and employees, we will conduct business in
accordance wilh all applicable rules and regulations and in the open;
We will report contract irregularities and other improper or unlawful business
practices to the Ethics Commission, the Office of Inspector General or
appropriate law enforcement authorities.
Recruitment Selection & ComDensation of Vendors and SUDDliers
We will avoid conflicts of interest and disclose such conflicts when identified;
Gifts which compromise the integrity 0; a business transaction are unacceptable;
we will not kick back any portion of a contract payment to employees of the other
contracting party or accept such a kickback. .
Business Accounting
All our financial transactions will be properly and fairly recorded in appropriate
books 01 account, and there will be no "off the books' transactions or secrel
accounts.
Promotion and Sales of Products and Services
Our products will comply with all applicable safety and quality standards;
We will promote and ad'/ertisc our business and its products or services in a
manner which is not misleading and does not falsely disparage our competitors;
DoinQ Business with the Government
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CITY OF MIAMI BEACH
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We will conduct business with government agencies and employees in a manner
which avoids even the appearance of impropriety. Efforts to curry political
favoritism are unacceptable;
Our bids will be competitive, appropriate to the bid documents and arrived at
independently;
Any challenges to contrac~s awarded will have a substantive basis and not be
pursued merely because w~ are th. unsuccessful bidder;
We will, to the best of our ability, perform govemmenl contracts awarded at the
price and under the terms provided for in the contract. We will nol submit inflated
invoices for goods provided or services performed under such contracts, and
claims will be made only for work actually performed. We will abide by all
contracting and subcontracting regulations.
We will not, directly or indirectly, offer to give a bribe or otherwise channel
kickbacks from contracts awarded, to government officials, their family members
or business associates.
We wIll not seek or expect preferential treatment on bids based on our
participation in political campaigns.
Public.Lif. an~ Political CamDaians
We encourage all employees to participate in community lite, public service and
the political process;
We encourage all employees to recruit, support and elect ethical and qualified
public officials and engage them in dialogue and debate aboul business and
community issues;
Our contributions to political parties, committees or individuals will only be made
in accordance with applicable law and will comply with all requirements for public
disclosure. All contributions made on behalf or the business must be reported to
senior company management; .
We will not contribute to the campaigns. of persons who are convicted fefons or
those who do nol sign Ihe Fair Campaign Practices Ordinance.
We will nol knowingly disseminale false campaign information or support those
who do.
Corporate Officer
Company Name
Date
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ORDINANCE NO 2000-3234
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING CHAPTER 2, ARTICLE
VI, ENTITLED "PROCUREMENT", BY CREATING DIVISION 5,
ENTITLED "DEBARMENT", SECTIONS 2-397 THROUGH 2-406 OF THE
CODE OF THE CITY OF MIAMI BEACH, FLORIDA, PROVIDING FOR
DEBARMENT OF CONTRACTORS FROM CITY WORK; PROVIDING
FOR SEVERABILITY; CODIFICATION; REPEALER; AND AN
EFFECTIVE DATE.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. Miami Beach City Code, Chapter 2, entitled "Administration", Article VI, entitled
"Procurement", is hereby amended by adding the following Division 5, entitled - "Debarment of
Contractors from City Work" reading as follows:
Division 5. Debarment of contractors from City work.
Section 2-397.Purpose of debarment.
(a) The City shall solicit otTers from, award contracts to, and consent to subcontractors with
responsible contractors only: To effectuate this police, the debarment of contractors from
City work may be undertaken.
(b) The serious nature of debarment requires that this sanction be imposed only when it is in the
public interest for the City's protection. and not for purposes of punishment. Debarment shall
be imposed in accordance with the procedures contained in this ordinance.
Section 2-398.Definitions.
(a) Affiliates. Business concerns. organizations, lobbyists or other individuals are affiliates of
each other if, directly or indirectly. (I) either one controls or has the power to control the
other, or (ii) a third part controls or has the power to control both. Indicia of control include,
but are not limited to. a fiduciary relation which results from the manifestation of consent by
one individual to another that the other shall act on his behalf and subject to his control, and
consent by the other so to act; interlocking management or ownership; identity of interests
among family members; shared facilities and equipment; common use of employees; or a
business entity organized by a debarred entity, individual, or affiliate following debarment of
a contractor that has the same or similar management, ownership, or principal employees as
the contractor that was debarred or suspended.
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CITY OF MIAMI BEACH
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(b) Civil judgment means a judgment or finding of a civil offense by any court of competent
jurisdiction.
(c) Contractor means any individual or other legal entity that:
(I) Directly or indirectly (e.g. through an affiliate). submits offers for is awarded" or
reasonably may be expected to submit offers or be awarded a City contract,
including, but not limited to vendors, suppliers, providers, Bidders, Proposers,
consultants, and/or design professionals, or
(2) Conducts business or reasonable man be expected to conduct business. with the City
as an agent" representative or subcontractor of another contractor.
(d) Conviction means a judgement or conviction of a criminal offense. be it a felony or
misdemeanor, by any court of competent jurisdiction. whether entered upon a verdict or a
plea. and includes a conviction entered upon a plea of nolo contendere.
(e) Debarment means action taken by the Debarment Committee to exclude a contractor (and. in
limited instances specified in this ordinance. a Bidder or Proposer from City contracting and
City approved subcontracting for a reasonable, specified period as provided in subsection (j)
below: a contractor so excluded is debarred.
(f) Debarment Committee means a group of seven (7) individual members, each appointed by
the Mayor and individual City Commissioners, to evaluate and. if warranted. to impose
debarment,
(g) Preponderance Greater weight of the evidence means proofby information that, compared
with that opposing it , leads to the conclusion that the fact at issue is more probably true than
not.
(h) Indictment means indictment for a criminal offense. An information or other filing by
competent authority charging a criminal offense shall be given the same effect as an
indictment.
(I) Legal proceeding means any civil judicial proceeding to which the City is a party or any
criminal proceeding. The term includes appeals from such proceedings.
(j) List of debarred contractors means a list compiled, maintained and distributed by the City=s
Procurement Office. containing the names of contractors debarred under the procedures of
this ordinance.
Section 2-399.List of debarred contractors.
(a) The City's Procurement Office. is the agency charged with the implementation of this
ordinance shall:
(1) Compile and maintain a current. consolidated list (List) of all contractors debarred by
City departments, Such List shall be public record and shall be available for public
inspection and dissemination;
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(2) Periodically revise and distribute the List and issue supplements, if necessary, to all
departments. to the Office of the City Manager and to the Mayor and City
Commissioners: and
(3) Included in the List shall be the name and telephone number of the City official
responsible for its maintenance and distribution.
(b) The List shall indicate:
(I) The names and addresses of all contractors debarred. in alphabetical order~
(2) The name of the department that recommends initiation of the debarment action~
(3) The cause for the debarment action, as is further described herein. or other statutory
or regulatory authority~
(4) The effect of the debarment action~
(5) The termination date for each listing~
(6) The contractor's certificate of competence or license number, when applicable~
(7) The person through whom the contractor is qualified, when applicable~
(8) The name and telephone number of the point of contact in the department
recommending the debarment action.
(c) The City's Procurement Office shall:
(I) In accordance with internal retention procedures maintain records relating to each
debarment~
(2) Establish procedures to provide for the effective use of the List, including internal
distribution thereof to ensure that departments do not solicit offers from, award
contracts to, or consent to subcontracts with contractors on the List; and
(3) Respond to inquiries concerning listed, contractors and coordinate such responses
with the department that recommended the action,
Section 2-400.Effect of debarment.
( a) Debarred contractors are excluded from receiving contracts, and departments shall not solicit
offers from award contracts to, or consent to subcontracts with these contractors unless the
City Manager determines that an emergency exists justifying such action. and obtains
approval from the Mayor and City Commission, which approval shall be given by 5/7ths
vote of the City Commission at a regularly scheduled City Commission meeting. Debarred
contractors are also excluded from conducting business with the City as agents,
representatives, subcontractors or partners of other contractors.
(b) Debarred contractors are excluded from acting as individual sureties.
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Section 2-401.Continuation of current contracts.
(a) Commencing on the effective date ofthis ordinance. all proposed City contracts. as well as
Request for Proposals (RFP). Request for Qualifications (RFO). Requests for Letters of
Interest (RFLI). or bids issued be the City, shall incorporate this ordinance and specify that
debarment may constitute grounds for termination ofthe contract as well as disqualification
from consideration on any RFP, RFO. RFLI. or bid.
(b) The debarment shall take effect in accordance with the notice provided by the City Manager
pursuant to subsection 2-40S(h) below. except that if a City department has contracts or
subcontracts in existence at the time the contractor was debarred, the debarment period may
commence upon the conclusion of the contract. subject to approval of same be Sl7ths vote of
the Mayor and City Commission at a regularly scheduled meeting.
(c) City departments may not renew or otherwise extend the duration of current contract or
consent to subcontracts with debarred contractors, unless the City Manager determines that
an emergency exists justifying the renewal or extension or for an approved extension due to
delay or time extension for reasons beyond the contractor's control and such action is
approved by Sl7ths vote of the Mayor and City Commission at a regularly scheduled
meeting.
(d) No further work shall be awarded to a debarred contractor in connection with a continuing
contract where the work is divided into separate discrete groups and the City's refusal or
denial of further work under the contract will not result in a breach of such contract.
Section 2-402.Restrictions on subcontracting.
(a) When a debarred contractor is proposed as a subcontractor for any subcontract subject to
City approval, the department shall not consent to subcontracts with such contractors unless
the City Manager determines that an emergency exists justifying such consent and the Mayor
and City Commission approves such decision by Sl7ths vote at a regularly scheduled
meeting.
(b) The City shall not be responsible for any increases in project costs or other expenses
incurred by a contractor as a result of rejection of proposed subcontractors pursuant to
subsection 2-402(a) above, provided the subcontractor was debarred prior to bid opening or
opening of proposals, where the contract was awarded be the City pursuant to an RFP, RFO,
RFLI, or bid.
Section 2-403.Debarment.
(a) The Debarment Committee may, in the public interest debar a contractor for any of the
causes listed in this ordinance using the procedures outlined below, The existence of a cause
for debarment however, does not necessarily require that the contractor be debarred; the
seriousness of the contractor's acts or omissions and any mitigating factors should be
considered in making any debarment decision.
"
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(b) Debarment constitutes debarment of all officers, directors, shareholders owning or
controlling twenty-five (25) percent ofthe stock, partners, divisions or other organizational
elements of the debarred contractor, unless the debarred decision is limited by its terms to
specific divisions, organizational elements or commodities. The Debarment Committee's
decision includes any existing affiliates of the contractor if they are (I) specifically named
and (ii) given written notice of the proposed debarment and an opportunity to respond.
Future affiliates of the contractor are subject to the Debarment Committee's decision.
(c) A contractor's debarment shall be effective throughout City Government.
Section 2-404.
Causes for debarment.
(a) The Debarment Committee shall debar a contractor for a conviction or civil judgment,
(1) For commission of a fraud or a criminal offense in connection with obtaining
attempting to obtain, performing, or making a claim upon a public contract or
subcontract or a contract or subcontract funded in whole or in part with public funds;
(2) F or violation of federal or State antitrust statutes relating to the submission of offers;
(3) F or commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements, or receiving stolen property;
(4) Which makes the City the prevailing party in a legal proceeding and a court
determines that the lawsuit between the contractor and the City was frivolous or filed
in bad faith.
(b) The Committee may debar a contractor, (and, limited instances set forth hereinbelow a
Bidder or Proposer) based upon a preponderance the greater weight of the evidence, for;
(1) Violation of the terms of a City contract or subcontract or a contract or subcontract
funded in whole or in part by City funds such as failure to perform in accordance
with the terms of one (I) or more contracts as certified by the City department
administering the contract; or the failure to perform or unsatisfactorily perform in
accordance with the terms of one (1) or more contracts, as certified by an
independent registered architect engineer or general contractor;
(2) Violation of a City ordinance or administrative order which lists debarment as a
potential penalty;
(3) Any other cause which affects the responsibility of a City contractor or subcontractor
in performing City work.
Section 2-40S.Debarment procedures.
(a) Requests for the debarment of contractors may be initiated by a City Department or by a
citizen-at large and shall be made in writing to the Office ofthe City Manager. Upon receipt
of a request for debarment, the City Manager shall transmit the request to the Mayor and
City Commission at a regularly scheduled meeting. The Mayor and City Commission shall
transmit the request to a person or persons who shall be charged by the City Commission
with the duty of promptly investigating and preparing a written report(s) concerning the
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proposed debarment, including the cause and grounds for debarment as set forth in this
ordinance.
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(b) Upon completion of the aforestated written report, the City Manager shall forward said
report to the Debarment Committee. The City's Procurement Office shall act as staff to the
Debarment Committee and, with the assistance of the City department person or persons
which prepared the report present evidence and argument to the Debarment Committee
(c) Notice of proposal to debar. Within ten working days ofthe Debarment Committee having
received the request for debarment and written report, the City's Procurement Office, on
behalf ofthe Debarment Committee shall issue a notice of proposed debarment advising the
contractor and any specifically named affiliates, by certified mail. return receipt requested, or
personal service containing the following information:
(1) That debarment is being considered:
(2) The reasons and causes for the proposed debarment in terms sufficient to put the
contractor and any named affiliates on notice ofthe conduct or transaction(s) upon
which it is based;
(3) That a hearing shall be conducted before the Debarment Committee on a date and
time not less than thirty (30) days after service of the notice. The notice shall also
advise the contractor that it may be represented by an attorney, may present
documentary evidence and verbal testimony, and may cross-examine evidence and
testimony presented against it,
(4) The notice shall also describe the effect of the issuance of the notice of proposed
debarment, and of the potential effect of an actual debarment.
(d) No later than seven (7) working days, prior to the scheduled hearing date, the contractor
must furnish the City's Procurement Office a list of the defenses the contractor intends to
present at the hearing. If the contractor fails to submit the list, in writing, at least seven (7)
working days prior to the hearing or fails to seek an extension of time within which to do so,
the contractor shall have waived the opportunity to be heard at the hearing. The Debarment
Committee has the right to grant or deny an extension oftime, and for good cause, may set
aside the waiver to be heard at the hearing, and its decision may only be reviewed upon an
abuse of discretion standard.
(e) Hearsay evidence shall be admissible at the hearing but shall not form the sole basis for
initiating a debarment procedure nor the sole basis of any determination of debarment. The
hearing shall be transcribed, taped or otherwise recorded by use of a court reporter, at the
election Committee and at the expense ofthe City. Copies of the hearing tape or transcript
shall be furnished at the expense and request of the requesting party.
(f) Debarment Committee's decision. In actions based upon a conviction or judgment, or in
which there is no genuine dispute over material facts, the Debarment Committee shall make
a decision on the basis of all the undisputed material information in the administrative
record, including any undisputed, material submissions made by the contractor. Where
actions are based on disputed evidence, the Debarment Committee shall decide what weight
to attach to evidence of record, judge the credibility of witnesses, and base its decision on the
prepondenance greater weight of the evidence standard. The Debarment Committee shall be
the sole trier of fact. The Committee's decision shall be made within ten (10) working days
after conclusion of the hearing, unless the Debarment Committee extends this period for
good cause.
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(g) The Committee's decision shall be in writing and shall include the Committee's factual
findings, the principal causes of debarment as enumerated in this ordinance, identification of
the contractor and all named affiliate: affected by the decision, and the specific term,
including duration, of the debarment imposed.
(h) Notice of Debarment Committee's decision.
(1) If the Debarment Committee decides to impose debarment, the City Manager shall
give the contractor and any named affiliates involved written notice by certified mail,
return receipt requested, or hand delivery, within ten (10) working days of the
decision, specifYing the reasons for debarment and including a copy of the
Committee's written decision; stating the period of debarment, including effective
dates; and advising that the debarment is effective throughout the City departments.
(2) If debarment is not imposed,the City Manager shall notifY the contractor and any
named affiliates involved ,by certified mail. return receipt requested. or personal
service, within ten (10) working days of the decision.
(i) All decisions of the Debarment Committee shall be final and shall be effective on the date
the notice is signed by the City Manager. Decisions of the Debarment Committee are subject
to review by the Appellate Division of the Circuit Court. A debarred contractor may seek a
stay ofthe debarment decision in accordance with the Florida Rules of Appellate Procedure.
Section 2-406. Period of debarment.
(a) The period of debarment imposed shall be within the sole discretion of the Debarment
Committee. Debarment shall be for a period commensurate with the seriousness of the
cause(s), and where applicable, within the guidelines set forth below, but in no event shall
exceed five (5) years.
(b) The following guidelines in the period of debarment shall apply except where mitigating or
aggravating circumstances justifY deviation:
(1) For commission of an offense as described in subsection 2404(a)(l): five (5) years.
(2) For commission of an offense as described in subsection 2404(a)(2): five (5) years.
(3) For commission of an offense as described in subsection 2404(a)(3): five (5) years.
(4) For commission of an offense as described in subsection 2404(a)(54): two (2) to five
(5) years.
(5) For commission of an offense as described in subsections 2404(b)(I) or (2): two (2)
to five (5) years.
(c) The Debarment Committee may, in its sole discretion, reduce the period of debarment, upon
the contractor's written request for reasons such as:
(1) Newly discovered material evidence;
(2) Reversal of the conviction or civil judgment upon which the debarment was based;
(3) Bona fide change in ownership or management;
(4) Elimination of other causes for which the debarment was imposed; or
(5) Other reasons the Debarment Committee deems appropriate.
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---
(d) The debarment debarred contractor's written request shall contain the reasons for requesting
a reduction in the debarment period, The City's Procurement Office, with the assistance of
the affected department shall have thirty (30) days from receipt of such request to submit
written response thereto. The decision of the Debarment Committee regarding a request
made under this subsection is final and non-appealable.
SECTION 2. SEVERABILITY.
If any section, subsection, clause or provision ofthis Ordinance is held invalid, the remainder shall
not be affected by such invalidity.
SECTION 3. CODIFICATION.
It is the intention of the Mayor and City Commission of the City of Miami Beach, and it is hereby
ordained that the provisions of this ordinance shall become and be made a part of the Code of the
City of Miami Beach, Florida. The sections of this ordinance may be renumbered relettered to
accomplish such intention, and the word "ordinance" may be changed to "section", "article," or other
appropriate word.
SECTION 4. REPEALER.
All ordinances or parts of ordinances in conflict herewith be and the same are hereby repealed.
SECTION 5. EFFECTIVE DATE.
This Ordinance shall take effect on the 3rd day ofMarch,2000.
PASSED and ADOPTED this 23rd day of February, 2000.
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CITY OF MIAMI BEACH
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---- '-
ORDINANCE NO. 2002-3344
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ESTABLISHING PROCEDURES FOR
RESOLVING BIDS (BIDS), REQUEST FOR PROPOSALS (RFP'S), REQUEST
FOR QUALIFICA TIONS (RFQ'S), REQUEST FOR LETTERS OF INTEREST
(RFLI'S), AND PURCHASE ORDERS BASED ON WRITTEN OR ORAL
QUOTATIONS, BY AMENDING CHAPTER 2 OF THE CODE OF THE CITY
OF MIAMI BEACH ENTITLED "ADMINISTRATION"; BY AMENDING
ARTICLE VI THEREOF ENTITLED "PROCUREMENT"; BY CREATING
SECTION 2-371 ENTITLED "AUTHORITY TO RESOLVE PROTESTED
BIDS AND PROPOSED AWARDS"; PROVIDING FOR SEVERABILITY;
PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, from time to time the City procures goods and services through Invitation
for Bids, Requests for Proposals, Requests for Qualifications, Requests for Letters of
Interest, and purchase orders based on written or oral quotations, in accordance with the
public bidding procedures set forth in Florida law and the Code ofthe City of Miami Beach
(the "City Code"); and
WHEREAS, such process may lead to protested bids and proposed awards; and
WHEREAS, it is the intent of the Mayor and City Commission that procedural and
technical issues related to Invitations for Bids, Requests for Proposals, Requests for
Qualifications, Requests for Letters of Interest, and purchase orders based on written or
oral quotations, be decided by the City Manager and the City Attorney, and that their
determinations with respect to said procedural and technical issues shall be deemed final;
and
WHEREAS, it is in the best interests of the City and all respondents to Invitations for
Bids, Requests for Proposals, Requests for Qualifications, Requests for Letters oflnterest,
and purchase orders based on written or oral quotations, to have a clear and unequivocal
procedure for resolving such protests in a timely and expeditious manner.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, as follows:
Section 1. There is hereby added to Article VI of Chapter 2 of the City Code a new
Section 2-371, which shall read as follows:
Section 2-371. Authority to Resolve Protested Bids and Proposed Awards.
(a) Right to Protest. Any actual bidder, qualified proposer, or interested parties
(hereinafter collectively referred to as the "bidder") who has a substantial
interest in, and is aggrieved in connection with the solicitation or proposed
award of, a request for proposals ("RFP"), request for qualifications ("RFQ"),
request for letters of interest ("RFLI') or invitation for bid for goods and/or
services ("hereinafter, collectively referred to as the bid") may protest to the
BID NO: No. 17-02/03
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CITY OF MIAMI BEACH
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City Manager or his or her designee, Protests arising from the decisions and
votes of any evaluation or selection committee shall be limited to protests based
upon alleged deviation(s) from established purchasing procedures set forth in
this Code, any written guidelines of the Procurement Department, and the
specifications, requirements and/or terms set forth in any bid.
(1) Any protest concerning the bid specifications, requirements, and/or
terms must be made within three (3) business days (for the purposes of
this ordinance, "business day" means a day other than Saturday, Sunday
or a national holiday), from the time the facts become known and, in any
case, at least two (2) business days prior to the opening of the. Such
protest must be made in writing to the City Manager or his or her
designee, and such protest shall state the particular grounds on which it
is based and shall include all pertinent documents and evidence. No bid
protest shall be accepted unless it complies with the requirements ofthis
section. Failure to timely protest bid specifications, requirements and/or
terms is a waiver ofthe ability to protest the specifications, requirements'
and/or terms.
(2) Any protest after the bid opening, including challenges to actions of any
evaluation or selection committee as provided in subsection (a) above,
shall be submitted in writing to the City Manager, or his or her designee.
The City will allow such bid protest to be submitted anytime until two
(2) business days following the release of the City Manager's written
recommendation to the City Commission, as same is set forth and
released in the City Commission agenda packet, for award ofthe bid in
question. Such protest shall state the particular grounds on which it is
based and shall include all pertinent grounds on which it is based, and
shall include all pertinent documents and evidence. No bid protest shall
be accepted unless it complies with the requirements of this section. All
actual bidders shall be notified in writing (which may be transmitted by
electronic communication, such as facsimile transmission and/or e-mail),.
following the release of the City Manager's written recommendation to
the City Commission.
(b ) Any bidder who is aggrieved in connection with the solicitation or proposed award of a
purchase order based on an oral or written quotation may protest to the City
Manager or his or her designee anytime during the procurement process, up to
the time ofthe award ofthe purchase order, but not after such time. Such protest
shall be made in writing and state the particular grounds on which it is based and
shall include all pertinent documents and evidence. No bid protest shall be
accepted unless it complies with the requirements of this section.
(c) The City may request reasonable reimbursement for expenses incurred in
processing any protest hereunder, which expenses shall include, but not be
limited to, staff time, legal fees and expenses (including expert witness fees),
reproduction of documents and other out-of-pocket expenses.
BID NO: No. 17-02/03
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(d) Authority to Resolve Protests. The City Manager or his or her designee shall have the
authority to settle and resolve a protest concerning the solicitation or award of a
bid.
(e) Responsiveness. Prior to any decision being rendered under this Ordinance with
respect to a bid protest, the City Manager and the City Attorney, or their
respective designees, shall certify whether the submission of the bidder to the
bid in question is responsive. The parties to the protest shall be bound by the
determination of the City Manager and the City Attorney with regard to the
issue of responsiveness. The determiaatioR ef the City MaRager aaa the City
Attorney .....ita regard to all proeedlual aad teehaieal matters shall he fiaal.
(f) Decision and Appeal Procedures. Ifthe bid protest is not resolved by mutual
agreement, the City Manager and the City Attorney, or their respective
designees, shall promptly issue a decision in writing. The decision shall
specifically state the reasons for the action taken and inform the protestor of his
or her right to challenge the decision. Any person aggrieved by any action or
decision of the City Manager, the City Attorney, or their respective designees,
with regard to any decision rendered under this section may appeal said decision
by filing an original action in the Circuit Court ofthe Eleventh Iudicial Circuit
in and for Miami-Dade County, Florida, in accordance with the applicable court
rules. Any action not brought in good faith shall be subject to sanctions
including damages suffered by the City and attorney's fees incurred by the City
in defense of such wrongful action.
(g) Distribution. A copy of each decision by the City Manager and the City
Attorney shall be mailed or otherwise furnished immediately to the protestor.
(h) Stay of Procurements During Protests. In the event of a timely protest under
this section, the City shall not proceed further with the solicitation or with the
award pursuant to such bid unless a written determination is made by the City
Manager, that the award pursuant to such bid must be made without delay in
order to protect a substantial interest of the City.
(i) The institution and filing of a protest under this Code is an administrative
remedy that shall be employed prior to the institution and filing of any civil
action against the City concerning the subject matter of the protest.
(j) Protests not timely made under this section shall be barred. Any basis or
ground for a protest not set forth in the letter of protest required under this
section shall be deemed waived.
(k)At the time the City Manager's written recommendation for award of a bid is presented
at a meeting of the Mayor and City Commission, the City Attorney, or his or her
designee, shall present a report to inform the Mayor and City Commission of
any legal issues relative to any bid protest filed in connection with the bid in
question.
(1) The determination ofthe City Manager and the City Attorney with regard to all
BID NO: No. 17-02/03
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CITY OF MIAMI BEACH
S6
procedural and technical matters shall be final.
Section 2. All ordinances, resolutions or parts thereof in conflict herewith be and the
same are hereby repealed.
Section 3. If any section, sentence, clause or phrase of this Ordinance is held to be
invalid or unconstitutional by any court of competent jurisdiction, then said holding shall
in no way affect the validity of the remaining portions ofthis Ordinance. It is the intention
of the Mayor and City Commission of the City of Miami Beach, and it is hereby ordained
that the provisions ofthis Ordinance shall become and be made part ofthe Code of the City
of Miami Beach, Florida, The sections ofthis Ordinance may be renumbered or relettered
to accomplish such intention, and the word "ordinance" may be changed to "section,"
"article," or other appropriate word.
Section 4. This Ordinance shall take effect ten (10) days after its adoption on the 19th
day of January. 2002.
PASSED on First Reading this 19th day of December ,2001.
PASSED and ADOPTED on Second Reading this 9th day of January. 2002,
ATT&5T:r PaML-
~CLaK
F:\ATI'O\AO,UIt\U!SOSlBlDraoTS.lIlI2.tIoc
APPROVED AS 10
FORM & LANGUAGE
& FOa EXEClJT10N
~ ';;.ki!ll
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
57
ORDINANCE NO. 2002-3363
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AMENDING MIAMI BEACH CITY
CODE CHAPTER 2, DIVISION 3, SECTION 2-485 THEREFORE
ENTITLED "LIST OF EXPENDITURES; FEE DISCLOSURE;
REPORTING REQUIREMENTS", BY REQUIRING DISCLOSURE OF
LOBBYIST' FEES; PROVIDING FOR REPEALER, SEVERABILITY,
CODIFICATION, AND EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
SECTION 1. That Miami Beach City Code Chapter 2 entitled "Administration", Division 3
entitled "Lobbyist", Section 2-485 thereof is hereby amended to read as follows:
Sec. 2-485. List of expenditures; fee disclosure; reporting requirements.
a. On October 1 of each year, lobbyist subject to lobbyist registration
requirements shall submit to the city clerk a signed statement under
oath as provided herein listing all lobbying expenditures in the city for
the preceding calendar year. A statement shall be filed even if there
have been no expenditures during the reporting period. The
statement shall list in detail each expenditure by category, including
food and beverage, entertainment, research, communication, media
advertising, publications, travel, lodging and special events.
~~\,:,~,<,;,.,,}t"(~'ii~t~,P,~,; rp,~;\C,:i}!r~)~:?~'l:w..,~'::;:/~;~r:~~~~:~,::~
b. Each lobbyist ana~Yhfsjher"DrlnCiD~1 shall. before enaaaina in any lobbyina
activities. submit to the City Clerk a ioillt sianed statement under oath disclosina the terms
and amounts of compensation (to be) paid by each principal to the lobbvist with reaard to
~::?i:~:?'_:!\:~~J:f.0\y:~~~~1~f':)~:~\;~:7'p~~~~,:t/,,?~.;r~,~::':'
t~~. ~[)e:ci~~,~ssue. on ,^:hic.~ the 10~bYist ~as b~,e,~e~~~ae~, ~o, 1?~bY::'e~~~''s~~_G!~~!:~~~1
al~~tt~9~f"11'th~ .i'9bij;/iA~':'aQti~AtieE' 'takMa'. ;9Ja;ott)~tJ6mit'i'te~Yti:lex;;CiKi~~Ff(~i'6iar~~d
:' i-".":,,? '?::f~:: ;:' ,;,t [~~c\.'li:_:-;~\1<i-~''lt ",':i!!tf',';;/';~, ',,., ~;S<~,: 3'; ":",~~; 'V,h4i" ,: ,;~_.. A:';,;ii:, ;":: '>':;;,'} /~,;:: '::t, '3:-<' '''~/~''';'<<,;;::'',:.- i~'>> ,~>.:j ;'-' ' :,;<."i,,"c^'i/'''' :~'X;:1t;:, :c :;::O"!( !;7<Tt;~JP/,W;:l;::" ""',,~.:,. f' ,-\:.:0. -~F, )'f;t~;~".,..<<...)f:~'.,;.;' "!'';.),i :~~>;
eabhi;; lGbij~6t'{en9ai~fed' b~; tfie"pnn'cioal '.iAtn"rsaard" to~ tfiEt'soecific!ltsii9~orf i~vhiQI:I;;"the
y'<,~~r'~-,r;WK~~"-~J\(~~~~.:~;J.~n,"r,~Fn',"~?{>'F~:'_--~:~:''i~;~-~'\';:'"p~/:r:;;w:~,.'':'':.-:}t'
'oli>>i}ii&iJli'at!1ge~n'9na3aed't() ioblW. If no compensation has or will be paid concernina the
subiect lobby services. a statement shall nonetheless be filed reflectina as such.
BID NO: No. 17-02/03
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c. Any change to information originally filed shall require that the lobb ist (
principal under subsection (b) above) file,
{;*"~"',J:?-7;,~d;';
t~ The lobbyist (~Lano principal) a
continuing duty to supply accurate information and amend said reports when so
needed.
~ @ The city clerk shall notify any lobbyist (or principal) who fails to timely file an
the expenditure or fee disclosure reports referenced in sections (a) and (b) above. In
addition to any other penalties which may be imposed as provided is section 2-485.1, a fine
of $50.00 per day shall be assessed for reports filed after the due date.
(G) llU The city clerk shall notify the Miami-Dade County Commission on Ethics and
Public Trust of the failure of a lobbyist (or principal) to file a either of the reports referenced
above and or pay the assessed fines after notification:
(d) ill A lobbyist (or principal) may appeal a fine and may request a hearing before
the Miami-Dade Commission on Ethics and Public Trust. A request for a hearing on the
fine must be filed with the Miami-Dade Commission on Ethics and Public Trust within 15
calendar days of receipt of the notification of the failure to file the required disclosure form.
\
The Miami-Dade Commission on Ethics and Public Trust shall have the authority to waive
the fine, in whole or in part, based on good cause shown.
SECTION 2.
REPEALER
All ordinances or parts of ordinances in conflict herewith be and the same are
hereby repealed,
SECTION 3.
SEVERABILITY
If section, sentence, clause or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way
affect the validity of the remaining portions of this ordinance.
BID NO: No. 17-02/03
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CITY OF MIAMI BEACH
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SECTION 4.
CODIFICATION
It is the intention of the Mayor and City Commission of the City of Miami Beach, and
it is hereby ordained that the provisions of this ordinance shall become and be made a part
of the Code of the City of Miami Beach, Florida. The sections of this ordinance may be
renumbered or relettered to accomplish such intention, and the word "ordinance" may be
changed to "section", "article", or other appropriate word,
SECTION 5.
EFFECTIVE DATE
This Ordinance shall take effect 18th day of ~2002.
PASSED and ADOPTED on Second Reading this 8th day of Mav , 2002.
ATTEST:
JiwM p~
CITY CLERK
(Requested by Commissioner Matti Bower and Co-sponsored by Commissioner Simon
Cruz, Jose Smith and Richard Steinberg)
s6~a~Hai'lgyig~ reflects changes between first and second reading,
JKOlkw
F:A TTOIOLlJ\RES-OR0\2-485.0RD.OOC
APPROVED AS 10
FORM & lANGUAGE
& FOR EXECUllON
J A. MI 0 , ,rI.L. z../... ~ - (jJ/
~Date
BID NO: No. 17-02/03
DATE: 04/14/03
CITY OF MIAMI BEACH
60
".
IN WITNESS WHEREOF, the parties have set their hands and seals the
day and year first above written.
ATTEST: MIAMI BEACH
fr;6.1'~ Mo
CONTRACTOR MUST EXECUTE THIS CONTRACT AS INDICATED BELOW.
USE CORPORATION OR NONCORPORATION FORMAT, AS APPLICABLE.
[If incorporated sign below.]
CONTRACTOR
ATTEST:
~ By:
Jeff Schultz, Special Projects Manager
(Corporate Seal)
(Signature
Sharon SChuldt, Project Manager
(Print Name and Title)
7th d f August
_ ayo
,20~.
[If not incorporated sign below.]
CONTRACTOR
WITNESSES:
(Name of Firm)
(Signature)
(Print Name and Title)
By:
_ day of
,20_.
CITY REQUIRES FIVE (5) FULLY-EXECUTED CONTRACTS, FOR
DISTRIBUTION
BID NO. 17-02/03
DATE: 4/14/03
CITY OF MIAMI BEACH
61
APPROVED AS TO
FORM & LANGUAGE
& FOR ~CUTlON
~6-1;.1-/jJ)
[::. City Attome Date