Resolution 2019-30842 Resolution No.. 2019-30842
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A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR PROPOSALS NO. 2019-067-WG, FOR
ROUTINE AND EMERGENCY WATERWAY CLEANUP AND DEBRIS REMOVAL;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
ADVENTURE ENVIRONMENTAL, INC., TO SERVE AS THE PRIMARY
CONTRACTOR, AND AQUATIC CONTROL GROUP, INC., TO SERVE AS THE
SECONDARY CONTRACTOR; FURTHER, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT WITH EACH OF THE FOREGOING
PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION; AND FURTHER, AUTHORIZING THE CITY MANAGER TO
EXTEND THE EXISTING AGREEMENT WITH ADVENTURE ENVIRONMENTAL,
INC., ON A MONTH-TO-MONTH BASIS, UNTIL SUCH TIME AS THE NEW
AGREEMENTS ARE EXECUTED.
WHEREAS, on November 14, 2014, the Mayor and City Commission approved the award of
Invitation to Bid No. 61-11/12, for Waterway Resource Maintenance (the "Agreement"), to Adventure
Environmental, Inc. ("Contractor"); and
WHEREAS, on June 6, 2018 the Mayor and City Commission, approved Resolution No. 2018-
30324, authorizing the issuance of a replacement RFP; and further authorizing the extension of the
current agreement with Adventure Environmental, Inc., the incumbent vendor, for a term not to exceed
one (1) year or until such time as a new contract can be awarded; and
WHEREAS, on February 12, 2019, RFP 2019-067-WG for Routine and Emergency Waterways
Cleanup and Debris Removal was issued; and
WHEREAS, on March 29, 2019, pursuant to LTC No. 171-2019, the City Manager appointed an
Evaluation Committee ("Committee"), comprised of Sabrina Baglieri, Senior Capital Projects
Coordinator, Capital Improvement Projects, City of Miami Beach, Christian De La Iglesia, Marine
Authority Board, Rudolfo De La Torre, Operations Director, Public Works Department, City of Miami
Beach, Jose Del Risco, Assistant Director, ParksDepartment, City of Miami Beach and Stanley
Kolosovskiy, Environmental Specialist, Environment and Sustainability Department, City of Miami
Beach; and
WHEREAS, on April 12, 2019, the City received a total of seven (7) proposals from the following
firms: Aquatic Control Group, Inc., Superior Landscaping and Lawn Service, Inc., Adventure
Environmental Inc., DRC Emergency Services, LLC, Neat Sand, Inc. DBA Neat Aqua, Kearns
Construction Company and 4OCEAN, LLC; and
WHEREAS, the Committee convened on May 9, 2019, to consider the proposals received; and
WHEREAS, the Committee was provided an overview of the project, information relative to the
City's Cone of Silence Ordinance and the Government Sunshine Law, as well as, general information
on the scope of services and a copy of each proposal, and was instructed to score and rank each
proposal pursuant to the evaluation criteria established in the RFP; and
WHEREAS, the Committee's evaluation process resulted in the following order of ranking:
1st Adventure Environmental Inc.;
1st Aquatic Control Group, Inc.;
3rd Neat Sand Inc. DBA Neat Aqua;
4th Kearns Construction Company;
5th 4OCEAN, LLC.;
6th Superior Landscaping and Lawn Service, Inc.;
7th DRC Emergency Services, LLC; and
WHEREAS, upon considering both qualitative and quantitative factors, the City Manager
recommends that the Mayor and City Commission authorize the Administration to enter into
negotiations with Adventure Environmental, Inc., as the primary contractor, and Aquatic Control Group,
Inc., as the secondary contractor; and
WHEREAS, in order to avoid interruption of waterway cleanup services, the City Manager also
recommends the extension of the existing agreement with Adventure Environmental Inc., for waterway
cleanup services, on a month-to-month-basis, until such time as the new agreements can be executed.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the
recommendation of the City Manager, pursuant to Request for Proposals (RFP) No. 2019-067-WG for
Routine and Emergency Waterway Cleanup and Debris Removal; authorize the Administration to enter
into negotiations with Adventure Environmental, Inc., to serve as the primary contractor, and Aquatic
Control Group, Inc., to serve as the secondary contractor; further, authorize the Mayor and City Clerk to
execute an agreement with each of the foregoing proposers upon conclusion of successful negotiations
by the Administration; and further, authorize the month-to-month extension of the current agreement
with Adventure Environmental, Inc., until such time as the new agreements are executed.
PASSED AND ADOPTED this 6- day of `Tune 2019.
Dan Gelber, Mayor
ATTEST: /
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Rafa-I E. Gra ado, City Clerk
APPROVED AS TO
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City Attorney
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Resolutions -C7 E
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP)
NO. 2019-067-WG, ROUTINE AND EMERGENCY WATERWAY CLEANUP
AND DEBRIS REMOVAL.
RECOMMENDATION
Adopt the Resolution accepting the recommendation of the City Manager that the Mayor and
City Commission approve the Resolution authorizing the Administration to enter into
negotiations with Adventure Environmental, Inc., as the primary contractor, and Aquatic Control
Group, Inc., as the secondary contractor; and authorizing the Mayor and City Clerk to execute
the final negotiated agreements; and further, in order to avoid interruption of waterway cleanup
services, approving the extension of the existing agreement with Adventure Environmental Inc.,
for waterway cleanup services, on a month-to-month basis, until such time as the new
agreements can be executed.
ANALYSIS
Miami Beach is surrounded by over 60 miles of waterways that provide environmental,
economic and recreational benefits and are one of the City's most valuable resources. These
waterways, which include Biscayne Bay, Indian Creek and Collins Canal, are highly visible from
abutting residential, commercial and recreational properties, as well as roadways. The
cleanliness of the waterways is vital to improving water quality, protecting aquatic habitat, and
maintaining quality of life. As such, the City requires waterway maintenance services for the
removal of submerged, floating and shoreline debris to maintain a certain level of cleanliness.
On November 14, 2014, the Mayor and City Commission approved the award of Invitation to
Bid No. 61-11/12, for Waterway Resource Maintenance (the "Agreement"), to Adventure
Environmental, Inc. ("Contractor").
Prior to expiration of Agreement, the Administration released Invitation to Bid (ITB) 2018-029-
ZD,with a bid opening date of February 5, 2018 to establish a replacement contract.
On June 6, 2018 the Mayor and City Commission, approved Resolution No. 2018-30324,
authorizing rejection of bids received pursuant to Invitation to Bid (ITB) 2018-029-ZD;
Page 283 of 868
authorizing the reissuance of a subsequent RFP; and further authorizing the extension of the
current agreement with Adventure Environmental, Inc., the incumbent vendor, for a term not to
exceed one (1) year or until such time as a new contract can be awarded. The current
Agreement is scheduled to expire June 6, 2019.
RFP PROCESS
On February 12, 2019, RFP 2019-067-WG for Routine and Emergency Waterways Cleanup
and Debris Removal was issued. A voluntary pre-proposal conference to provide information to
proposers submitting a response was held on February 22, 2019. Three addenda were
issued. The Procurement Department issued bid notices to 351 companies utilizing
www.publicpurchase.com website. 69 prospective bidders accessed the advertised solicitation.
RFP responses were due and received on April 12, 2019.
The City received proposals in response to the RFP from the following seven (7)firms:
Aquatic Control Group, Inc., Superior Landscaping and Lawn Service, Inc., Adventure
Environmental Inc., DRC Emergency Services, LLC, Neat Sand Inc. DBA Neat Aqua, Kearns
Construction Company and 4OCEAN, LLC.
The Evaluation Committee appointed by the City Manager pursuant to LTC No. 171-2019
convened on May 9, 2019, to consider proposals received. The Committee was comprised of
Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement Projects, City of
Miami Beach, Christian De La Iglesia, Marine Authority Board, Rudolfo De La Torre,
Operations Director, Public Works Department, City of Miami Beach, Jose Del Risco,Assistant
Director, Parks Department, City of Miami Beach and Stanley Kolosovskiy, Environmental
Specialist, Environment and Sustainability Department, City of Miami Beach. The Committee
was provided an overview of the project, information relative to the City's Cone of Silence
Ordinance and the Government Sunshine Law. The Committee was also provided with general
information on the scope of services and a copy of each proposal. The Committee was
instructed to score and rank each proposal pursuant to the evaluation criteria established in the
RFP.
The evaluation process resulted in the ranking of proposers indicated in Attachment A, in the
following order:
1.Adventure Environmental Inc.
1.Aquatic Control Group, Inc.
3. Neat Sand Inc. DBA Neat Aqua
4. Kearns Construction Company
5. 4OCEAN, LLC.
6. Superior Landscaping and Lawn Service, Inc.,
7. DRC Emergency Services, LLC,
Adventure Environmental Inc.
AEI was founded in July 1997 as a State of Florida Corporation and has been under continuous
operation by the same management team that stands today. For the past twenty years AEI has
successfully completed hundreds of marine environmental projects from Key West to Orlando
and all points in between for many local, state and federal clients.AEI has built a fleet of custom
designed equipment and has the qualified personnel to mobilize and perform water way clean
up and debris removal services. -
Page 284 of 868
Adventure Environmental, Inc. (AEI) has successfully provided waterway cleanup services for
the City of Miami Beach since 2012. They operate with the specific purpose of positively
influencing the marine waters surrounding our community.
Aquatic Control Group, Inc.
Aquatic Control Group (ACG) specializes in aquatic maintenance of canals and water ways
throughout Miami Dade County and Florida. They are committed to a strong social
responsibility by providing ECO friendly solutions to the community. Their fleet of boats collect
floating debris and clean out clogged culverts along the waterways creating waterflow. Their
company uses state of the art equipment which allows them to have a smaller footprint on the
environment. They are trained and in compliance with all state and federal rules and regulations
in Water Marine Work and fully subscribe to the protection of threatened and endangered sea
creatures.
CONCLUSION
This month, the 2019 City of Miami Beach Resident Survey results were released. One of the
areas rated by residents in the survey is the cleanliness of canals/waterways. According to the
overall results, 49% of residents rated the cleanliness of canals/waterways as "Excellent" or
"Good". However, 19% rated their cleanliness as "Poor". Additionally, while the overall
"Excellent" or "Good" ratings for cleanliness of canals/waterways improved this year (49%) as
compared to the 2016 survey(40%), satisfaction in this area remains lower than in 2009 (61%),
2012 (57%), and 2014 (53%).
The City retained Adventure Environmental, Inc. in November 2012 to perform waterway
resources maintenance services two times per week. The initial term of the contract lasted for
two years and allowed three additional one year extensions. The contract was further extended
while the city competitively bids and executes a new contract. This means Adventure
Environmental Inc. has been responsible for canal/waterway cleanliness in Miami Beach from
the end of 2012 to present, which corresponds to the evaluation period for the resident surveys
conducted in 2014, 2016, and 2019.
The waterway resources maintenance contract uses the Miami Beach Public Area Cleanliness
Index to evaluate the contractor's performance. The cleanliness index is an objective
measurement of performance used to monitor the impacts of recently implemented initiatives to
target areas for future improves and assure the quality of a wide range of services across the
city. Cleanliness index scores range from 1.0 (Very Clean) to 6.0 (Very Dirty) and include
assessments of different types of debris. The waterway resources maintenance contract
requires Adventure Environmental, Inc. to maintain a score of 2 or lower on the cleanliness
index for litter. An analysis of cleanliness index data shows a downward trend in the cleanliness
index scores above 2, signifying an improvement of service over the last four years.Additionally,
the average cleanliness index score per year in 2018 was lower than in the three previous years.
The City strives to constantly improve the cleanliness of its canals and waterways and has
enhanced the waterway resources maintenance program since 2012. One key
enhancement was to increase the frequency of service from one time per week in the previous
contract (ending in 2012), to two times per week in Adventure Environmental, Inc.'s initial
Page 285 of 868
contract, to adding a third day of service in 2016. Each month, Adventure Environmental, Inc. is
required to provide logs with the dates, the areas visited, and the total pounds of debris
removed per date of service with photograph back-up. Before approving invoices, staff reviews
the monthly logs to ensure the contractor is meeting the provisions of their contract and
responding in a timely manner to resident requests. Staff also tracks the total pounds of debris
removed. While the amount of debris in our waterways varies with the seasons and tides,
Adventure Environmental, Inc. has removed approximately 100,000 pounds of debris per year
on average.
The City also made changes in the RFP language for the replacement contract based on
lessons learned with the current contract to further improve cleanliness. For example, the RFP
calls for GPS tracking of the waterway cleaning vessel to allow staff to track what areas have
been cleaned and better understand where there are "hotspots" that trap higher than normal
rates of debris. Additionally, the new contract requires that all resident requests be handled no
later than the next business day to ensure better customer service and quicker clean-up
turnaround times. Finally, the new contract will begin its initial term with three days of service.
Regarding the proposals received pursuant to the RFP, I note that the Evaluation Committee
process has resulted in a tie for top-ranking between Adventure Environmental, Inc. and Aquatic
Control Group. Both firms appear to be qualified to be successful in the execution of the work
required. Adventure Environmental is the City's incumbent. In attempting to solve the issue of
the tie between the two firms, I find the following differences between the two proposals. First, I
find Adventure Environmental's experience to be exceptional. The firm has performed similar
(routine and emergency response) projects that are significantly larger than the City's current
scope, including a major contract with the South Florida Water Management District with a value
of$35 million and a contract with Orange County with a value of nearly$3 million for emergency
response services, as well as already having experience performing routine services along the
City's waterways as the current incumbent. I find that its experience relating to emergency
response services is particularly valuable to the City should it face these needs in the future. As
such, I find that Adventure Environmental has demonstrated a level of experience in both routine
and emergency response that is unparalleled. While Aquatic Control Group also appears to
have performed work in response to Hurricane Irma, it appears to have done so as a sub-
contractor to another firm. Also, the routine services that Aquatic Control has performed appear
to be in areas that are further inland than the City's waterways. Second, the RFP required
bidders to provide a price for routine service and another price for emergency response
services. The RFP was clear that the City would consider the total cost for both routine and
emergency service in the analysis of bids received. In doing so, while I find that Aquatic Control
Group submitted a slightly lower cost proposal for routine services and Adventure
Environmental submitted a slightly lower cost proposal for emergency response services,
Adventure Environmental did submit the lowest overall cost proposal when both services are
considered as is stipulated in the RFP. Finally, Adventure Environmental, being the City's
incumbent contractor, has worked well with staff to improve the results and the resident's
perception of the cleanliness of the City's waterways over the last few years. Staff reports that
Adventure Environmental is very responsive to resolving any issues that staff reports. Given that
Adventure Environmental's prior experience in routine and emergency services and that it has
worked well with staff to increase resident satisfaction with the cleanliness of the waterways, I
believe it is prudent to continue to retain the services of Adventure Environmental, especially
since the cost differential between the two top-ranked vendors is minimal.
Further, staff contemplated the possibility of splitting the work between the two tied bidders to
Page 286 of 868
solve the tie issue. However, it is important to note that during the industry review meeting that
the Administration held prior to releasing the subject RFP, the matter of splitting a future contract
among more than one contractor was discussed. It seemed to be the consensus of the industry
at that time that splitting the work would result in a situation where it would be difficult for
contractors to be able to support the cost of the equipment and resources that must be
dedicated to this contract if the contract was to be split among more than one contractor.
Therefore, after reviewing all the submissions and the results of the evaluation process, I
recommend that the Mayor and City Commission approve the Resolution authorizing the
Administration to enter into negotiations with Adventure Environmental, Inc., as the primary
contractor, and Aquatic Control Group, Inc., as the secondary contractor; and authorizing the,
Mayor and City Clerk to execute the final negotiated agreements; and further, in order to avoid
interruption of waterway cleanup services, approving the extension of the existing agreement
with Adventure Environmental Inc., for waterway cleanup services, on a month-to-month basis,
until such time as the new agreements can be executed.
KEY INTENDED OUTCOMES SUPPORTED
Improve Cleanliness, City Beaches
Legislative Tracking
Environment and Sustainability/Procurement
ATTACHMENTS:
Description
D Attachment A
o Resolution
•
Page 287 of 868
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