Resolution 2019-30851 RESOLUTION NO. 2019-30851
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE AMENDMENT NO. 14 TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND
JONES LANG LASALLE AMERICAS, INC., (AS ASSIGNEE OF STRATEGIC
ADVISORY GROUP), FOR EXTENDED ASSET MANAGEMENT SERVICES FOR THE
MIAMI BEACH CONVENTION CENTER, IN AN AMOUNT NOT-TO-EXCEED $40,000.
WHEREAS, on October 19, 2011, the Mayor and City Commission adopted Resolution
2011-27778, and authorized the Mayor and City Clerk to enter into an Agreement with Strategic
Advisory Group (SAG), for services relative to the expansion and enhancement of the Miami
Beach Convention Center District, in an amount not to exceed $175,000; and
WHEREAS, on January 11, 2012, the City Commission authorized the issuance of
Request for Qualifications No. 22-11/12 for qualified developers for a public-private mixed-use
development in Miami Beach for the enhancement of the MBCC district, including the expansion
of the Miami Beach Convention Center and development of a Convention Center Hotel (the"2012
RFQ"); and
WHEREAS, on March 13, 2013, the Mayor and City Commission adopted Resolution No.
2013-28164, and authorized Amendments No. 1 and 2 to the SAG Agreement, respectively, for
additional services relative to the 2012 RFQ;
WHEREAS, on January 15, 2014, the Mayor and City Commission adopted Resolution
No. 2014-28479, canceling the 2012 RFQ and directing the Administration to prepare a new RFP
or RFQ for design-build or design services for the renovation of the Convention Center, and further
directing the Administration to identify potential sites for a Convention Center Headquarter Hotel;
and
WHEREAS, on February 12, 2014, the City Commission approved Agenda Item R2A, for
the issuance of RFQ 2014-142ME, for a Design Criteria Professional to prepare a Design Criteria
Package for the Convention Center Renovation Project, and further authorized the City Manager
to negotiate and execute any additional contracts, as required, in order to expedite this process,
including but not limited to additional amendments to the SAG Agreement; and
WHEREAS, pursuant to the Commission's February 12, 2014 directive in Agenda Item
R2A, the City Manager and SAG executed Amendment Nos. 3 and 4, totaling $548,900, covering
all of SAG's services from the beginning of the current design-build RFQ process through the
anticipated selection of a Design-Builder in 2015 and execution of a Design-Build Agreement; and
WHEREAS, on September 10, 2014, the City Commission directed the Administration to
work with the Greater Miami Convention and Visitors Bureau to create a performance-based
contract that outlines specific goals, objectives and success measures for any future Convention
Center marketing agreement; and
WHEREAS, Amendment No. 5, for consulting services associated with the development
of a Convention Center Headquarter Hotel, was executed in an amount not to exceed $30,000;
and
WHEREAS, on December 18, 2014, the Mayor and City Commission adopted Resolution
No. 2014-28886, and authorized the Mayor and City Clerk to execute Amendment No. 6 for the
additional services associated with the procurement process of the hotel developer, in an amount
not to exceed $166,375; and
WHEREAS, on February 11, 2015, the City Commission elected to re-bid the Project under
a Construction Manager-at-Risk (CMAR) project delivery method; and
WHEREAS, on May 20, 2015, the Mayor and City Commission adopted Resolution No.
2015-29030, approving Amendment No. 7 to the Agreement, which provides for SAG's continuing
services related to the pre-construction phase services through December 31, 2015, for a not to
exceed amount of$198,825, and for asset management services to guide, monitor and oversee
the transformation of the sales and marketing efforts, event and revenue focus, branding and
operating strategies of the new Convention Center, for a not-to-exceed amount of$160,000; and
WHEREAS, on October 21, 2015, the Mayor and City Commission adopted Resolution
2015-29190, approving Amendment No. 8 to the Agreement, to provide for: 1) an extension of
SAG's Convention Center project services on a more limited basis through the Construction Phase
period ending July 31, 2018; 2)an extension of SAG's asset management services through March
31, 2017; and 3) an extension of SAG's services related to Amendment 6 for consulting services
relative to the Convention Center hotel development, if the referendum related to the Hotel
Development and Ground Lease Agreement is approved in a special election on March 15, 2016;
and
WHEREAS, on December 14, 2015, the City Manager consented to the assignment of the
Agreement to Jones Lang Lasalle Americas, Inc. ("JLL"), upon JLL's acquisition of the Strategic
Advisory Group; and
WHEREAS, on June 30, 2017, pursuant to Resolution No. 2015-29188, the City Manager
executed Amendment No. 9 to the Agreement, to extend the Construction Phase Services for the
MBCC Project; and
WHEREAS, on December 13, 2017, the Mayor and City Commission approved
Amendment No. 10 to the Agreement, to extend the Asset Management Services for the period
from September 1, 2017 through August 31, 2018; and
WHEREAS, on June 6, 2018, the Mayor and City Commission approved Amendment No.
11 for additional asset management services for the period of June 30, 2018 through January 30,
2019, in an amount not to exceed $67,000; and
WHEREAS, on May 16, 2018, the Mayor and City Commission approved the issuance of
a Request for Proposals (the "RFP") for a Development and Ground Lease Agreement for a
Convention Center Headquarter Hotel; and
WHEREAS, on July 5, 2018, the Mayor and City Commission approved Amendment No
12 for additional consulting services in an amount not to exceed $100,000, including reimbursable
expenses, in connection with the City's solicitation process for the Hotel RFP issued on May 17,
2018, and including financial and hotel consulting services related to the negotiation of the
Development and Ground Lease Agreement for the Hotel Project; and
WHEREAS, on January 9, 2019, the City Manager and JLL executed Amendment No. 13,
to extend the term of the Agreement on a month-to-month basis until completion of all project
assignments (including the MBCC Renovation Project, MBCC asset management services, and
MBCC Hotel project services) or until the not-to-exceed amounts set forth in prior amendments
approved by the City Commission have been fully expended;
WHEREAS, the Administration recommends that the Mayor and City Commission approve
this Amendment No. 14, to provide for extended Asset Management Services through the
anticipated final completion of the MBCC Project, for an additional not-to exceed amount of
$40,000.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission
approve and authorize the City Manager and City Clerk to execute Amendment No. 14 to the
Professional Services Agreement between the City of Miami Beach, Florida and Jones Lang
Lasalle Americas, Inc., (as assignee of Strategic Advisory Group), for extended Asset
Management Services for the Miami Beach Convention Center, in an amount not-to-exceed
$40,000.
PASSED and ADOPTED this S day of 74"e , 2019.
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ATTEST: 'an Gelber, Mayor
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Rafael E. ranado, City Clerk FORM&LANGUAGE
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Amendment #14
PROFESSIONAL SERVICES AGREEMENT DATED OCTOBER 19, 2011
BETWEEN THE CITY OF MIAMI BEACH
AND
JONES LANG LASALLE AMERICAS, INC.
(AS ASSIGNEE OF STRATEGIC ADVISORY GROUP)
FOR
CONSULTING SERVICES RELATIVE TO THE EXPANSION AND ENHANCEMENT
OF THE MIAMI BEACH CONVENTION CENTER CAMPUS/DISTRICT, PURSUANT
TO
REQUEST FOR PROPOSALS (RFP) NO 33-10/11
This Amendment No. 14 ("Amendment") to the Professional Services Agreement, dated
October 19, 2011, by and between the City of Miami Beach, Florida ("City") and Jones
Lang Lasalle Americas, Inc., as assignee of Strategic Advisory Group ("Consultant"), is
entered into this Bq day of Okra , 2019..
WHEREAS, on October 19, 2011, the City Commission authorized the Mayor and City
Clerk to enter into an Agreement with Strategic Advisory Group (SAG) for services relative to the
expansion and enhancement of the Miami Beach Convention Center District, in an amount not to
exceed $175,000; and
WHEREAS, on January 11, 2012, the City Commission authorized the issuance of
Request for Qualifications No. 22-11/12 for qualified developers for a public-private mixed-use
development in Miami Beach for the enhancement of the MBCC district, including the expansion
of the Miami Beach Convention Center and development of a Convention Center Hotel (the"2012
RFQ"); and
WHEREAS, on February 6, 2013, and March 13, 2013, the Commission authorized
Amendments No. 1 and 2 to the SAG Agreement, respectively, for additional services relative to
the 2012 RFQ;
WHEREAS, on January 15, 2014, the City Commission adopted Resolution No. 2014-
28479, canceling the 2012 RFQ and directing the Administration to prepare a new RFP or RFQ
for design-build or design services for the renovation of the Convention Center, and further
directing the Administration to identify potential sites for a Convention Center Headquarter Hotel;
and
WHEREAS, on February 12, 2014, the City Commission approved the issuance of RFQ
2014-142ME, for a Design Criteria Professional to prepare a Design Criteria Package for the
Convention Center Renovation and Expansion Project, and authorized the City Manager to
1
JLL
negotiate and execute any additional contracts, as required, in order to expedite this process,
including but not limited to additional amendments to the SAG Agreement; and
WHEREAS, Amendments No. 3 and 4, totaling $548,900, were executed pursuant to the
Commission's February 12, 2014 directive, covering all of SAG'sservices from the beginning of
the design-build RFQ process through the anticipated selection of a Design-Builder in 2015 and.
execution of a Design-Build Agreement; and
WHEREAS, Amendment No. 5,.for consulting services associated with the development
of a Convention Center Headquarter Hotel, was executed in an amount not to exceed $30,000;
and
WHEREAS, on December 18, 2014, the City Commission authorized the Mayor and City
Clerk to execute Amendment No. 6 for the additional services associated with the procurement
process of the hotel developer, in an amount not to exceed $166,375; and
WHEREAS, on February 11, 2015, the City Commission elected to re-bid the Convention
Center Renovation and Expansion Project under a Construction Manager-at-Risk project delivery
method; and
WHEREAS, on May 20, 2015, the Commission authorized Amendment No. 7, which
provides for SAG's continuing services related to the Convention Center Renovation and
Expansion Project during pre-construction phase, for a not to exceed amount of $198,825, and
for asset management services to guide, monitor and oversee the transformation of the sales and
marketing efforts, event and revenue focus, branding and operating strategies of the new
Convention Center, for a not-to-exceed amount of$160,000; and
WHEREAS, on October 21,2015,the Commission authorized Amendment No. 8 providing
for: 1)an extension of SAG's Convention Center project services on a more limited basis through
the Construction Phase period ending July 31, 2018 for$300,000;2)an extension of SAG's asset
management services through March 31, 2017 for $160,000; and 3) an extension of SAG's
services relative to the Convention Center Headquarter Hotel for$240,000, contingent upon voter
approval of the Hotel project in a special election held on March 15, 2016; and
WHEREAS, as the voter referendum for the Hotel project was not approved by the voters,
the services relative to the Convention Center Hotel were not authorized, and the associated fees
in the amount of$240,000 were not incurred or expended; and
WHEREAS, on January 29, 2016, Jones Lang LaSalle Americas, Inc. ("JLL") closed its
acquisition of the assets of Strategic Advisory Group ("SAG"), and the Professional 'Services
Agreement between SAG and the City of Miami Beach was assigned to JLL accordingly; and
WHEREAS', on June 30, 2017, Amendment No. 9 was approved for continuing services
relative to the Convention Center Renovation and Expansion Project through July 31, 2018, in an
amount not to exceed $160,000, pursuant to the City Manager's authority under Resolution 2015-
29115; and
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JLL
WHEREAS, on December 13, 2017, the City Commission authorized the Mayor and City
Clerk to execute Amendment No. 10 for additional asset management services in an amount not
to exceed $60,000; and
WHEREAS, on June 6, 2018, the City Commission authorized the Mayor and City Clerk
to execute Amendment No. 11 for additional asset management services for the period of June
30, 2018 through January 30, 2019, in an amount not to exceed $67,000; and
WHEREAS, on May 16, 2018, the Mayor and City Commission approved the issuance of
a Request for Proposals (the "RFP") for a Development and Ground Lease. Agreement for a
Convention Center Headquarter Hotel; and
WHEREAS, on July 5, 2018, the City Commission authorized the Mayor and City Clerk to
execute Amendment No 12 for additional consulting services in an amount not to exceed
$100,000, including reimbursable expenses, in connection with the City's solicitation process for
the Hotel RFP issued on May 17,2018,and:includes financial and hotel consulting services related
to the negotiation of the Development and Ground Lease Agreement for the Hotel Project; and
WHEREAS, on January 9, 2019, the City Manager and JLL executed Amendment No. 13,
to extend the term of the Agreement on a month-to-month basis until completion of all project
assignments (including the MBCC Renovation Project, MBCC asset management services, and
MBCC Hotel project services) or until the not-to-exceed amounts set forth in prior amendments
approved by the City Commission have been fully expended; and
WHEREAS, this Amendment No. 14 approves extended Asset Management Services, in
the not to exceed amount of$40,000.
NOW, THEREFORE, the parties hereto agree as follows:
1. JLL's fees and expenses for Asset Management Services for the Miami Beach Convention
Center for 2019 shall be increased by an amount not to exceed $40,000. Fees will be
based on the time worked on the project multiplied by the hourly rates of $275 for Dan
Fenton, Executive Vice President and $100 for Bethanie DeRose, Vice President.
2. Except as specified herein, all other terms and conditions of the Agreement, as amended,
shall remain in full force and effect.
(REMAINDER OF THIS PAGE LEFT BLANK)
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JLL
IN WITNESS WHEREOF, the parties by their duly authorized representatives have
caused this amendment to be executed as of the date first written above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By: ur4E, doe 2.13
Raf. -I E. Gra 'ado, City Clerk JimmL. M• - e. , City Manager
FOR CONSULTANT: JONE• AN SALLE AMERICAS, INC.
ATTEST: ,1 \
By: A1
Tom Reifert - ., UJp.•fig •i or
Executive Vice President
cpGr
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Resolutions -C7 Q
MIAMI BEAH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: June 5, 2019
• SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE AMENDMENT NO. 14 TO THE
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
MIAMI BEACH, FLORIDA AND JONES LANG LASALLE AMERICAS, INC.,
(AS ASSIGNEE OF STRATEGIC ADVISORY GROUP), FOR EXTENDED
ASSET MANAGEMENT SERVICES FOR THE MIAMI BEACH CONVENTION
CENTER, IN AN AMOUNT NOT-TO-EXCEED $40,000.
RECOMMENDATION
Administration recommends adopting the Resolution, to allow for a seamless transition during
final handover of the asset.
ANALYSIS
On or about October, 2011, the City and Jones Lang Lasalle Americas, Inc. (JLL) entered into
a professional services agreement for JLL to provide consulting assistance with the
development of the Miami Beach Convention Center (MBCC) Renovation and Expansion
Project. In Amendment No. 7 to the Agreement, entered into on or about May 2015, the City
authorized the JLL to provide Asset Management Services from June 2015 through May 2016,
to guide, monitor and oversee the transformation of the Convention Center's sales and
marketing efforts, with an event and revenue focus specifically overseeing the new booking
goals and benchmarks in place to support the revised booking policy, as well as support
branding and operating strategies. In Amendment No. 8 to the Agreement, entered into on or
about October 2016, the City approved extended Asset Management Service through August
2017.
On December 13, 2017, the Mayor and the City Commission approved and authorized the
Mayor and City Clerk to execute Amendment No. 10 to the Professional Services Agreement
between the City of Miami Beach, Florida and Jones Lang Lasalle Americas, Inc (as assignee
of Strategic Advisory Group), for extended asset management services for the Miami Beach
Convention Center, in an amount not-to-exceed $60,000, for the period of September 1, 2017
through August 31, 2018.
Due to the intense and critical nature of the preparation necessary to open the newly reimagined
Page 467 of 868
MBCC, JLL has provided vital support to City Staff as well as the Greater Miami Convention
and Visitors Bureau to develop and refine the major changes to client prospecting'and tracking,
reporting and contracting. Further, since the Spectra General Manager position has been
vacant for several months (since November 2017), JLL has also been providing significant
support to the Spectra team. While the GM position has been staffed by a part-time interim
Spectra executive, the City has seen significant cost savings by now fulfilling the full cost of the
GM position. Therefore, Administration does have the funding necessary in the current budget
in order to cover the proposed JLL extension, and no budget amendment is needed at this time.
As the completion of the Miami Beach Convention Center nears, the development of solid,
consistent and clear sales and marketing policies is essential. In addition, ensuring proper staff
training, delivering on service enhancements, monitoring and ensuring best in class service in
terms of all operational aspects of the new center is paramount. Accordingly, an extension of
JLL's work to January 30, 2019 will ensure continuity and will continue the vital assistance they
have provided the City of Miami Beach in developing, testing and implementing effective and
productive policies and procedures, attracting key executive personnel and preparing for the
launch, celebration and confirmation of the best quality events and service delivery.
On June 6, 2018, an extension of JLL's work in an amount not-to-exceed $67,000, for the
period of June 30, 2018 to January 30, 2019 was approved to ensure continuity and will
continue the vital assistance they have provided the City of Miami Beach in developing, testing
and implementing effective and productive policies and procedures, attracting key executive
personnel and preparing for the launch, celebration and confirmation of the best quality events
and service delivery.
An additional extension of JLL's work to January 30, 2020 would enable the City of Miami
Beach to further monitor, measure and respond to practices implemented in preparation for the
final handover of the building from the contractors.
CONCLUSION
The Administration recommends approval of Amendment No. 14 to the professional services
agreement between the City of Miami Beach and Jones Lang Lasalle Americas, Inc. (as
assignee of Strategic Advisory Group), for the asset management services for the Miami Beach
Convention Center, in an amount not to exceed $40,000, for the period of June 30, 2019
through January 30, 2020.
KEY INTENDED OUTCOMES SUPPORTED
Maximize The Miami Beach Brand As A World Class Destination
Legislative Tracking
Tourism and Culture
ATTACHMENTS:
Description
❑ Reso JLL Amendment 14
Page 468 of 868