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PSA with Rostan Solutions, LLC
PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND ROSTAN SOLUTIONS, LLC FOR DISASTER DEBRIS MONITORING SERVICES (PRIMARY CONTRACTOR), PURSUANT TO RFP 2018-217-JC This Professional Services Agreement (Agreement) is entered into this 21 day of , 2019, between the CITY OF MIAMI BEACH, FLORIDA, a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (the City), ROSTAN SOLUTIONS, LLC, a Florida limited liability company, whose address is 3433 Lithia Pinecrest Road, Suite 287, Valrico, FL 33596 (CONTRACTOR), SECTION 1 DEFINITIONS Agreement: This Agreement between the City and 'CONTRACTOR, including any exhibits and amendments thereto. Best and Final Offer: This Agreement between the City and CONTRACTOR, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. City Manager's Designee: The City staff member who is designated by the. City Manager to administer this Agreement on behalf of the City. The City Manager's designee shall be the Public Works Department Director. Contractor: For the purposes of this Agreement, CONTRACTOR shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the CONTRACTOR performed or undertaken pursuant to the Agreement. Fee: Amount paid to the CONTRACTOR as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFP No. 2018-217= JC for DISASTER DEBRIS MONITORIANG SERVICES, together with all amendments thereto (the RFP), issued by the City in contemplation of this Agreement, and the CONTRACTOR'S proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFP; and the Proposal. 1 Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305) 673-7000, Ext. 6435; and fax number(305) 673-7023. SECTION 2 SCOPE OF SERVICES 2.1 ' CONTRACTOR shall serve as the Primary Contractor, pursuant to the Best and Final Offer ("BAFO") award, and shall provide the work and Services described in Exhibit "A" hereto (the Services). 2.2 In consideration of the Fee to be paid to CONTRACTOR by the City, CONTRACTOR shall provide the work and Services described in Exhibit"A" hereto (the Services). Although CONTRACTOR may be provided with a schedule of the available hours to provide its services, the City shall not control nor have the right to control the hours of the services performed by the CONTRACTOR; where the services are performed (although the City will provide CONTRACTOR with the appropriate location to perform the services); when the services are performed, including how many days a week the services are performed; how the services are performed, or any other aspect of the actual manner and means of accomplishing the services provided. Notwithstanding the foregoing, all services provided by the CONTRACTOR shall be performed in accordance with the terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City Manager. If there are any questions , regarding the services to be performed, CONTRACTOR should contact the following person: Roy Coley Public Works Director 1700 Convention,Center Drive (305) 673-7000 x7380 2.3 CONTRACTOR's Services, and any deliverables incident thereto, shall be completed in accordance with the Scope of Services attached hereto as Exhibit A. ' SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of. this Agreement by all parties hereto, and shall have an initial term of THREE (3) YEARS with TWO (2) renewal options of one (1) year each, to be exercised at the City Manager's sole option and discretion, by providing CONTRACTOR with written notice of same no less than thirty (30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, CONTRACTOR shall adhere to the Scope of Services for completion and delivery of the Services, attached hereto as Exhibit"A." 2 SECTION 4 FEE 4.1 In consideration of the Services to be provided, CONTRACTOR shall be awarded and compensated for all work through individual Contractor Service Orders (Exhibit "B") issued for a particular project, on a "Lump Sum" or "Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Contractor Service Order issued for a particular Project, subject to negotiation between City and CONTRACTOR, in accordance with the established BAFO Price Form, attached hereto as Exhibit "C." Notwithstanding the preceding, the total fee paid to CONTRACTOR pursuant to this Agreement shall be subject to funds availability approved through the City's budgeting process. 4.2 Payment for work completed by the CONTRACTOR shall be invoiced on a monthly basis, commencing with the first day of the month following the first full month of service. (A) Payment for verified and authorized work completed shall be made to, the CONTRACTOR within forty-five (45) calendar days after the date on which a proper invoice is received by the City. (B) The CONTRACTOR shall invoice the City pursuant to the cost schedule, attached hereto as Exhibit "C". (C) Travel and per diem costs incurred by the CONTRACTOR, or any employees/subcontractors of the CONTRACTOR, during the term of this Agreement shall be paid by the CONTRACTOR. The City will not pay any travel or per diem costs incurred by the CONTRACTOR. (D) Other than the rates described herein, the CONTRACTOR shall not be entitled to payment or expenses, fees or other costs incurred at any time and in any connection with performance of work under this Agreement, except for pass through tipping fees. (E) Any CONTRACTOR or subcontractor that is identified on the List of Parties Excluded from Federal Procurement and Non-procurement Programs shall not be authorized to perform services as outlined in the Scope of Service and the said CONTRACTOR/subcontractor shall not be paid for any services performed. 4.3 Any reimbursable expenses must be authorized, in advance, in writing, by the City Manager or corresponding Department's Director. Invoices or vouchers for reimbursable expenses shall be submitted to the corresponding Department's Director (along with any supporting receipts and other back-up material required to support the amount invoiced, and as requested by the corresponding Department's Director). CONTRACTOR shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Only actual amounts incurred and paid (requiring proof of payment) by the CONTRACTOR shall be invoiced, without any .markups and/or additions. 3 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made within forty-five (45) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). Invoices shall include a detailed description of the Services (or portions thereof) provided, and shall be submitted to the City at the following address: Accounts Payable Division Finance Department City of Miami Beach 1700 Convention Center Drive, 3rd Floor _ Miami Beach, FL 33139 SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the CONTRACTOR shall fail to fulfill in a timely manner, or otherwise violates, any of the covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the CONTRACTOR of its violation-of the particular term(s) of this Agreement, and shall grant CONTRACTOR ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to CONTRACTOR. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the CONTRACTOR shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the CONTRACTOR. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against CONTRACTOR. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND, FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONTRACTOR OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONTRACTOR OF SUCH NOTICE. ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY 4 CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONTRACTOR SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the CONTRACTOR is placed either in voluntary or,involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION CONTRACTOR agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury,wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the' CONTRACTOR, its officers, employees, agents, contractors, or any other person or entity acting under CONTRACTOR's control or supervision, in connection with, related to, or as a result of the CONTRACTOR's performance of the Services pursuant to this Agreement. To that extent, the CONTRACTOR shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The CONTRACTOR expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the • CONTRACTOR shall in no way limit the CONTRACTOR's responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The parties agree that one percent (1%) of the total compensation to CONTRACTOR for performance of the Services under this Agreement is the specific consideration from the City to the CONTRACTOR for the CONTRACTOR's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The CONTRACTOR shall maintain and carry in full force during the Term, the following insurance: 5 1. CONTRACTOR Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications); 2. CONTRACTOR Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability; 3. CONTRACTOR Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included; and 4. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of CONTRACTOR's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. The insurance certificates for General Liability shall include the City as an additional insured and shall contain a waiver of subrogation endorsement. Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the CONTRACTOR specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The CONTRACTOR is also solely responsible for obtaining and submitting all insurance certificates for any sub-contractors. Compliance with the foregoing requirements shall not relieve the CONTRACTOR of the liabilities and obligations under this Section or under any other portion of this Agreement. The CONTRACTOR shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTION/VENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, CONTRACTOR and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. 6 SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. CONTRACTOR hereby expresses its willingness to enter into this Agreement with CONTRACTOR's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, CONTRACTOR hereby'agrees that the City shall not be liable to the CONTRACTOR for damages in an amount in excess of$10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT; AND CONFIDENTIAL FINDINGS 9.1 DUTY OF CARE With respect to the performance of the work and/or service contemplated herein, CONTRACTOR shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. 9.2 COMPLIANCE WITH APPLICABLE LAWS In its performance of the work and/or services, CONTRACTOR shall comply with all applicable laws, ordinances, and,regulations of the City, Miami-Dade County, the State of Florida, and the federal government, as applicable. 9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS Any work product arising out of this Agreement, as well as all information specifications, processes, data and findings, are intended to be the property of the City and shall not otherwise be made public and/or disseminated by CONTRACTOR, without the prior written consent of the City Manager, excepting any information, records etc. which are required to be disclosed pursuant to Court Order and/or Florida Public Records Law. All reports, documents, articles, devices, and/or work produced in whole or in part under this Agreement are intended to be the sole and exclusive property of the City, and shall not be subject to any application for copyright or patent by or on behalf of the CONTRACTOR or its employees or sub-contractors, without the prior written consent of the City Manager. 7 SECTION 10 GENERAL PROVISIONS • 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to CONTRACTOR, and at any time during normal business hours (i.e; 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. CONTRACTOR shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONTRACTING CONTRACTOR shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall,be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt' to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the CONTRACTOR shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 NO DISCRIMINATION In connection with the performance of the Services,'the CONTRACTOR shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. Additionally, CONTRACTOR shall comply fully with the City of Miami Beach Human Rights Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, and public services on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. 10.6 CONFLICT OF INTEREST CONTRACTOR herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade 8 County Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code, as may be amended from time to time; both of which are incorporated by reference as if fully set forth herein. � CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. CONTRACTOR further covenants that in the performance of this Agreement, CONTRACTOR shall not employ any person having any such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 10.7 CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW (A) CONTRACTOR shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. (B) The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs,'films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. (C) Pursuant to Section 119.0701 of the Florida Statutes, if the CONTRACTOR meets the definition of"Contractor" as defined in Section 119.0701(1)(a), the CONTRACTOR shall: (1) Keep and maintain public records required by the City to perform the service; (2) Upon request from the City's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement term and following completion of the Agreement if the CONTRACTOR does not transfer the records to the City; (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the CONTRACTOR or keep and maintain public records required by the City to perform the service. If the CONTRACTOR transfers all public records to the City upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (D) REQUEST FOR RECORDS; NONCOMPLIANCE. (1) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the CONTRACTOR of,the request, and the CONTRACTOR must provide the records to the City or allow 9 the records to be inspected or copied within a reasonable time. (2) CONTRACTOR's failure to comply with the City's request for records shall • constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. (3) A CONTRACTOR who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. (E) CIVIL ACTION. (1) If a civil action is filed against a CONTRACTOR to compel production of public records relating to the City's contract for services, the court shall assess and award against the CONTRACTOR the reasonable costs of enforcement, including reasonable attorney fees, if: a. The court determines that the CONTRACTOR unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the CONTRACTOR has not complied with the request, to the City and to the CONTRACTOR. (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to the CONTRACTOR at the CONTRACTOR's address listed on its contract with the City or to the CONTRACTOR's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A CONTRACTOR who complies with a public records request within 8 business 'days after the notice is sent is not liable for the reasonable costs of enforcement. (F) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN, OF PUBLIC\RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADO(c�MIAMIBEACHFL.GOV PHONE: , 305-673-7411 10 • SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the CONTRACTOR and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice, in writing, all such notices and communications shall be addressed as follows: TO CONTRACTOR: ROSTAN SOLUTIONS, LLC 3433 Lithia Pinecrest Road, Suite 287 Valrico, FL 33596 Attn: Sam Rosania TO CITY: City Manager's Office City of Miami Beach 1700 Convention Center Drive, 4th Floor Miami Beach, FL 33139 Attn: Jimmy L. Morales, City Manager WITH A COPY TO: City of Miami Beach, Public Works Department 1700 Convention Center Drive Miami Beach, FL 33139 Attn: Roy Coley, Public Works Director Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the date of an acknowledged receipt, or, in all other cases, on the date of receipt or refusal. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS ,. I This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 1 11 1 3 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and CONTRACTOR agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 NON-EXCLUSIVITY CONTRACTOR acknowledges and agrees that, as a Primary Contractor, this Agreement and the award of any work hereunder, is non-exclusive, and the City may, at its sole and absolute discretion, award similar services or work to other firms under contract with the City (either as a primary contractor or as secondary contractors). No Purchase Order shall be issued to CONTRACTOR, and no work or Services shall be authorized under this Agreement, except at City's sole discretion. CONTRACTOR shall have no entitlement to perform any services hereunder, or to be compensated for any Services, unless set forth in a written Purchase Order. (Remainder of Page Intentionally Left Blank] 12 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: City Clerk Mayor Date: c)t '2-571 , g\�� g„Eq'�cy I �, .INCORP ORATED Itt:\ FOR CONTRACTOR: ''��R gA1V SOLUTIONS, LLC ATTEST: • • By: 0,A==== ===- 11714 4444 ' :XE cart el: V,Y ORA-/ .5719-10(41"49 PSS/l Print Name and Title Print Name and Title Date: J O, )gt 3-14 APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION, a t, C1h 13 City Attorney /I , D® EXHIBIT A SCOPE OF SERVICES 3.1 GENERAL The Contractor shall provide its services under this Agreement if and when the City needs assistance with disaster debris monitoring services. The Contractor shall not be required to provide its services to the City until the City issues a Notice to Proceed, or alternate method of work authorization as approved by the City. 3.2 SCOPE OF WORK The Contractor shall provide all _labor (including,but not limited to, designation of a Project Manager), • supervision, materials, equipment, power, communications, and other services and supplies necessary for, or incidental to, the performance of the debris monitoring services described herein. Generally, the services to be provided by the Contractor involve the monitoring and supervision of the removal, processing and disposal of Debris by the Debris Management Contractor (the "DMC") (1) to ascertain whether DMC has fully performed under the agreement for disaster recovery and debris removal services between DMC and the City then in effect, and (2) to maximize reimbursements from FEMA and other federal, state and local agencies for disaster recovery expenses incurred, by the City, such as ensuring that only eligible debris is collected, processed and properly disposed by the DMC. The Contractor shall observe, monitor and document the DMC's removal, processing and disposal operations, including Debris types, quantities, reduction methods and pick up and disposal locations to ensure that the DMC complies with all Applicable Law, including FEMA regulations, policies and guidelines. Monitoring the DMC's contracted removal operations includes, field supervisory oversight, monitoring of Debris removal at the loading, staging and final disposal sites, monitoring Debris removal, segregation, processing and final disposal, and compiling copious and detailed records (e.g. Load Tickets and monitor reports) to document and verify the DMC's contracted Debris removal operations. For example, Contractor shall track each load of eligible debris removed, processed and disposed by the DMC, using a Load Ticket, which shall be inventoried and logged. The Contractor shall be thoroughly familiar with the rights and responsibilities assigned to the DMC under the agreement for disaster recovery and debris removal services between DMC and the City then in effect. Contractor must conduct its work in a manner that does not interfere with disaster response and recovery activities of the Debris Management Contractor, and the federal, state, and-county governments and agencies or public utilities. The City may use other contractors to work in other zones within the City and, therefore, the Contractor must coordinate with any such Person(s), as needed by the City. Contractor shall verify and document that all equipment, vehicles and manpower used by the DMC in its, performance under the agreement for disaster recovery and debris removal services between the DMC and the City then in effect, meets the criteria set forth in said agreement, including that all load volumes of Debris and each piece of equipment are adequately measured, the measured volume is accurately reflected on the signs fixed to each piece of equipment for the duration of the disaster work, the proper signage and markings are affixed to each piece of equipment, and each piece of equipment and vehicle is certified and in compliance with the proposal specifications and all Applicable Laws. 14 Services required from Contractor may include the following: 3.2.1 Monitoring during Emergency Push/Road Clearance: During the first seventy (70) hours after a Declared Disaster, Contractor shall observe, monitor, supervise-and document the Debris Clearance operations of the DMC, including, but not limited to, the number, hours, and actual output of manpower and'equipment used by the DMC, unless otherwise agreed in writing by the City. 3.2.2 Monitoring Debris Removal from Private Property: Contractor shall observe, monitor, supervise and document the DMC's Debris Removal operations from private property, as authorized by the City, including; but not limited to the collection, removal, processing, and disposal of Debris, to ascertain compliance with all applicable current FEMA regulations and policies including the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). Contractor shall ascertain that all Debris removed from private property meets the criteria and requirements set forth in the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. 3.2.3 Monitoring Debris Removal from Public Rights-of-Way (ROW): Contractor shall observe, monitor, supervise and document the removal, processing and disposal operations of the DMC of Vegetative Debris, Mixed Debris, Non-Burnable Debris and C&D Debris from the City's - Rights-of-Way and public property. The Contractor shall ensure only Eligible Debris is collected for loading and hauling. Contractor shall ascertain that all Debris removed from the City's Rights-of-Way and public•property meets the criteria and requirements set forth in the agreement forrdisaster recovery and debris removal services between the DMC and the City then in effect. (i) Monitoring Removal, Processing and Disposal of Debris by Types of Debris: a.Vegetative Debris: The Contractor shall observe, monitor, supervise and document DMC's operations related to the removal, processing and disposal of Stumps, Hazardous Stumps, leaning trees, hanging limbs, and trees. Specifically the Contractor shall inspect and document the size, location, root-ball exposure, payment category, and method, of removal used by the DMC, which may include grinding, removal and extraction, or flush cut. The Contractor shall ascertain compliance with all applicable FEMA guidelines regarding the removal, processing, and disposal of Stumps, Hazardous Stumps, leaning trees, hanging limbs, and trees as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). b.C&D Debris: The Contractor shall observe, monitor, supervise and document DMC's operations related to the removal, processing and disposal of C&D Debris. The Contractor must ensure and when applicable document that the C&D Debris removed by the DMC presented an immediate threat to the safety, welfare, and well-being of the,community, or obstructed a public Right-of-Way or other recovery efforts, and is generated by a Declared Disaster in compliance with all applicable 15 FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). c.HW Debris: Contractor shall observe, monitor, supervise and document the collection, segregation, transportation, processing and disposal of HW to verify and ensure that DMC took proper precautions and followed established policies and procedures, including notification of appropriate authorities in case of an accident or if unsafe practices are observed. Contractor shall ensure that DMC has obtained and maintained the required certification for the collection, segregation, transportation, processing and disposal of HW and has employed the appropriate certified specialists to perform such tasks. The Contractor shall ensure the DMC has performed all cleanup operations.in accordance with Applicable Law. The Contractor shall report spills and, other incidents to the City immediately following discovery of the spill, separately and independentlyfrom the DMC. The Contractor shall ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). i d.Other types of Debris: Contractor shall observe, monitor, supervise and document the collection, removal, transportation, and disposal of Vehicles and Vessels, Putrescent Debris, and .storm-generated Debris in waterways and drainage systems, to ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). e.On-site Chipping: Contractor shall observe, monitor, supervise and document the collection, removal, processing, and disposal of Debris that has been chipped on- site by the DMC. Contractor shall document the conditions and location of the Debris to verify that on-site chipping, hauling of chipped Debris and area restoration was performed in compliance with the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. 3.2.4 Temporary Debris Staging and Reduction Sites (TDSRS): The Contractor shall observe, monitor, supervise and document DMC's staging, reduction and processing operations at a TDSRS, including the staging, processing, reduction and disposal of all Debris, site security, site preparation and maintenance. Contractor shall inspect and properly document every load entering and leaving the TDSRS including all Load Tickets completed for each load to verify and document the contents and quantity of each load. Contractor shall accurately measure and document load hauling compartments and accurately compute volume capacity in cubic yards of every vehicle used by the DMC. Contractor shall ascertain compliance with all applicable licensure and environmental requirements, as well as all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP=104-009-2 (January 2016). 3.2.5 Comingling of Debris: The Contractor shall ensure that there is no comingling of Debris and shall inform the City on its operational reports as described in Section 3.6.10, if commingling of l . 16 Debris occurs. Contractor shall ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). 3.3 REQUIRED STAFF AND PERSONNEL The-Contractor shall provide the City the necessary personnel with the training, skills, knowledge, experience and know-how to efficiently and effectively observe, monitor, supervise and document the DMC's collection, removal, processing and disposal operations as provided in this Agreement. The number and types of personnel needed,pursuant to this Agreement will be determined by the City and this determination will be included in the appropriate tasks orders. Contractor shall ensure that its work force, including subcontractors, maintains self-sufficiency related to transportation, housing, sanitation, food and related accommodations in a manner that is consistent with local requirements and minimizes adverse effects on the community. Contractor shall provide its personnel with all logistical support, including mobile communications equipment, computer equipment, safety equipment, digital cameras, video cameras, and other equipment necessary to perform the work. Mobile communications equipment shall be sufficient to allow all monitors to remain in contact with the Contractor, DMC and the City at all times. Contractor shall ensure that a sufficient number of trained personnel are available to (1) monitor the "First Push"operations; (2) observe and record all Debris loads entering and leaving the TDSRS; (3) provide data entry and document processing personnel, conduct safety meetings with field staff to ensure that all personnel adhere to all appropriate safety requirements; (4) respond and document issues regarding complaints, damages, accidents or incidents involving the DMC and/ensure that are fully documented and reported; (5) coordinate daily briefings with the City; (5) ensure and reconcile DMC's invoices and supporting documentation submitted to the City; and (6) prepare Operational Reports and any other required documentation as required by the City. Accordingly, Contractor shall establish a Debris monitoring team to perform the work required under this Agreement, consisting of the following positions, at a minimum, and more particularly described below: a. Emergency Operations Manager b. Data Manager c. Project Manager d. Cost Recovery Specialist e. Field Supervisors f. Fixed Site Monitors g. Environmental Specialist i h. GIS Specialist i. Billing/Invoice Analysts j. Administrative Assistants k. Field Monitors The Debris monitoring team's responsibilities and obligations include, but are not limited to the following: 17 a. Emergency Operations Manager: The primary functions of the Emergency Operation Manager shall be to manage and supervise the Debris monitoring services provided by the Contractor and to serve as liaison between the City and the Contractor. The Emergency Operations Manager shall be paid at the hourly rate included in Exhibit C. The Emergency Operations Manager's responsibilities shall include, without limitation: i. Coordinating daily briefings, work progress, staffing, and other key items with the City; ' ii. Scheduling work for all team members and subcontractors on a daily basis; iii. Scheduling and managing field staff; iv. Monitoring the DMC's progress and making and implementing recommendations to improve efficiency and speed up the recovery work; v. Conduct safety inspections; vi. Ensuring compliance with contracts by all subcontractors; vii. Prepare Operational Reports and other required documentation; viii. Scheduling periodic meetings with field staff and subcontractors; ix. Review and reconcile DMC's documentation supporting invoices for payment and prepare FEMA worksheets for reimbursement for Debris hauling efforts; x. Review and reconcile Contractor's invoices for payment and prepare FEMA worksheets for reimbursement for Debris monitoring efforts; xi. Establish a data center where project documents are stored, sorted and reconciled. xii. The Emergency Operations Manager shall be accessible to the City at all times and shall have full authority to act on behalf of Contractor to address and resolve issues that may arise during the course of the work. All communications given to the Emergency Operations Manager shall be binding on the Contractor. xiii. The Emergency Operations Manager shall be on-call twenty-four (24) hours per day, seven. (7) days per week, and shall be available by cell phone. In the event normal communication channels are unavailable, Contractor shall provide the Emergency Operations Manager with reliable means of communication with the City. xiv. The Emergency Operations Manager shall coordinate daily with the City and DMC, and shall comply with all directions and guidance provided by federal and state representatives. 18 l / _ xv. The Emergency Operations Manager must attend any and all meetings required by the City to evaluate the Debris removal and disposal operations. b. Data Manager: The primary functions of the Data Manager is to oversee the processing of Load Ticket information, including QA/QC aspects that ensure documentation is maintained in accordance with all Federal, State, County and local requirements. This may involve the use of electronic monitoring equipment or other approaches as approved by the City. The Data Manager shall be FEMA trained and will work under the supervision of the Emergency Operations Manager. The Data Manager shall be paid at the hourly rate included in Exhibit C. J C. Cost Recovery Specialist: The Cost Recovery Specialist is an experienced professional, FEMA trained, who may assist the City in the operations and coordination of activities during a Declared Disaster. The qualified individual must have direct Debris management experience, including the management of Debris removal operations, the oversight of TDSRS, Debris recycling and Debris disposal. Emphasis on management and coordination post Debris causing event recovery and FEMA recovery guidelines are enquired. The Cost Recovery Specialist shall work hand-in-hand with City personnel, or their designee, to develop project worksheets for all Category A expenses and documentation. The Cost Recovery Specialist shall be paid at the hourly rate included in Exhibit C. d. Field Supervisors: The primary functions of the Field Supervisors shall be to oversee the field operations and the performance of Supervising Monitors, compilation of Operational Reports, recommend approaches that maximize efficiency and ensure that safety measures are followed. The Field Supervisors shall be paid at the hourly rate included in Exhibit C. The Field Supervisors' responsibilities shall include, without limitation: i. Oversee and supervise field activity; ii. Coordinate efforts with City personnel to maximize efficient use of all available resources; iii. Make suggestions to improve the efficiency of collection and removal of Debris; iv. Coordinate daily activities and future planning with the Supervising Monitors and other staff; v. Identify, address, and troubleshoot any questions or problems that could impact work area safety and eligibility; and vi. Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards; document and record measurements and computations. 1 e. Fixed Site Monitors: The primary functions of the Fixed Site Monitors shall be to complete theload ticket and estimate volumes that have been transported to the TDSRS or final disposal site for processing, reduction, segregation, storage and disposal. The Fixed Site Monitors shall be paid at the hourly rate included in'Exhibit C. The Fixed Site Monitors' responsibilities shall include, without 19 ' limitation: i. Create and maintain a complete and accurate record of the size of each load of Debris and. other information about each load as may be needed on the Load Ticket; ii. Initial each Load Ticket before allowing trucks to proceed from the check-in area to the tipping area at the final disposal site; iii. Initial each Load Ticket for every load entering and leaving a TDSRS; iv. Ensure that Debris is properly segregated, processed and secured and that comingling of Debris does not occur; v. Coordinate efforts with the City, and the 'DMC/dispatch center or supervisor-to maximize efficient and effective use of all available resources; vi. Perform other duties as directed by the City and designated City personnel; vii. Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards; document and record measurements and computations. f. Field Monitors: The primary functions of the Field Monitors shall be to perform roving on-site, street-level work area inspections of Debris cleanup and collection, and verify that only Eligible Debris is being removed from eligible property within assigned Debris pick-up locations in the CO. The Field Monitors shall complete and issue Load Tickets for Eligible Debris cleared and removed at locations designated by the City. The Field Monitors shall be paid at the hourly rate included in Exhibit C. The Field Monitors' responsibilities shall include, without limitation: i. Shall utilize photographs and GPS coordinates of Debris to verify th6 source and type of Debris collected ii. Monitor truck collection activity; iii. Issue manifest Load Tickets at loading sites for each load; iv. Check the area for safety considerations such as downed power lines, children playing in area, need or availability of traffic,control devices, and trucks and equipment are being operated safely; v. Ensure freon containing appliances are sorted and ready for freon removal on site or separate transport for freon removal before final disposal; vi. Perform a pre-work inspection of areas and Debris piles to help prevent damage caused from loading equipment used in operations, to identify covered utility meters, transformers, fire hydrants, mail boxes, and to look for and document potential Debris remedial issues; vii. Document damage occurring during Debris removal to utilities, driveways, road surfaces,.. 20 vehicles,or any other property, using photography whenever feasible, including identifying owners, circumstances of the damage (who, what, when, where) and filing a report with authorities with jurisdiction; viii. Before equipment moves to a new loading area, ensure the work area is clear of Debris to the specified level; ix. Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards; document and record measurements and computations; x. Properly monitor and record performance and productivity of Debris removal crew; xi. Coordinate field inspection work and all other efforts with City, and DMC /dispatch center or supervisor to maximize efficient and effective use of all available resources; r . xii. Ensure that loads are properly contained before leaving the loading area; xiii. Ensure only Eligible Debris is collected for loading and hauling; xiv. Ensure only Debris from approved public areas is loaded for removal; xv. Document photographically trees and stumps that are considered hazardous; xvi. Verify that all trucks leaving the site have been completely emptied; and xvii. Perform other duties from time to time as directed by the City and Emergency Operations Manager. 3.4 GENERAL SERVICES TO BE PROVIDED BY THE MONITORING CONTRACTOR 3.4.1 Pre-event: The pre-event services performed by the Contractor may include: a. The coordinated creation, implementation and modification, as necessary, of the City's Debris Management Plans and Standard Operating Procedures; b. Inter-agency cooperative exercises and training; c. FEMA guidance and policy; and d. Inspection of Temporary Debris Staging and Reduction Sites (TDSRS); 3.4.2 Post-event: The listed services performed by the Contractor must include: a. Contract administration; 21 b. Debris estimates; c. Perform oversight for road clearance and Debris loading by DMCs; d. Provide TDSRS monitoring at various locations, including sites that handle materials from multiple contractors and or monitoring firms; e. Environmental assessment of TDSRS; i f. Truck certification and equipment certification; g. TDSRS monitoring accommodating multiple municipalities/agencies; h. Quality assurance and quality control of all documentation pertaining to Debris management monitoring; i. Monitoring and documenting compliance with all Safety procedures; j. Assist the City in responding to public inquiries; k. Provide technical advice to the City; I. Be available to address questions from FEMA during and after services have been performed; m. Provide assistance with FEMA Category A expense worksheets and other submittals, audits, appeals and associated processes, as needed, until final file closeout regarding each individual disaster event; and ' n. Review and validate Debris removal contracting firm(s) invoices prior to submission to the City for processing. 3.5 MOBILIZATION AND NOTICE TO PROCEED The Contractor shall have a maximum of 24 hours from confirmed delivery of the City's Notice to,Proceed to mobilize and begin their response. Notification will be made in writing by email, regular mail, and/or fax. Failure to mobilize in the allotted timeframe may result in the selection of another contractor, relinquishment of the right for future consideration and breach of contract. Upon activation the .Contractor will begin coordination with the DMC and the City's emergency management personnel. 3.6 DELIVERABLES AND REPORTS At a minimum, the following deliverables must be provided to the City at the completion of the event response effort. However, deliverables shall in no way be limited to the following list. At its sole discretion, the City may add or delete deliverables to meet the needs of the City, State, or FEMA. All deliverables will • 22 be submitted both electronically, in a format specified by the City and on paper. The minimum deliverables to be provided include: 3.6.1 A log of complaints, damages reported, correction or remedial measures and releases for remedial work performed from the property owner or the City as appropriate, in paper form and electronically; 3.6.2 Original Load Tickets, boxed, bound by date and sorted by ticket number; 3.6.3 Electronic Load Ticket logs detailing information from all paper Load Tickets; 3.6.4 Daily activity logs maintained by all personnel with individual signatures and initials, which shall identify issues address by all personnel and final resolution; 3.6.5 Map books boxed by pass with daily logs;. 3.6.6 List of Load Tickets issued by monitors, and list of lost/voided Load Tickets; 3.6.7 Each ineligible Debris pile will be tagged, in a format approved by the City, and a.log of all ineligible Debris identified shall be compiled and submitted to the City; 3.6.8 Daily operational reports ( Operational Reports") shall be prepared by the Contractor and submitted to the City throughout the.duration of the recovery operations. Daily reports shall document the Debris Management Contractor's activities and progress from the previous day and shall be submitted 10:30 a.m. to the City or designee. Each report shall contain the. following minimum information: a. Review and accurately completed Load Tickets verifying that they are consistent with all reporting documents; b. The times of operation of all Debris loading trucks; c. Reports, maps and graphs to delineate production rates of crews and their equipment, progress by area and estimations of total quantities remaining, time to completion and daily cumulative cubic yards of Debris removed, processed and hauled. '3.6.9 A final report ("Final Report") prepared by the Contractor and submitted to the Contract City within thirty (30) days of completion of the recovery operations. (Recovery Operations include closure and remediation of TDSRS and conclusions of all related operations.) At a minimum, this report will include a discussion of disaster response requirements and results and recommendations for future disaster responses. 3.7 DOCUMENT MANAGEMENT AND SUPPORT Contractor shall provide data management and support to the City during the emergency recovery effort, including the following: 23 3.7.1 Contractor shall create, and monitor Load Tickets to track and document the removal, processing and disposal of Eligible Debris. Contractor shall ensure that all Load Tickets comply with the requirements of FEMA and other federal, state, and local reimbursement agencies. Each Load Ticket shall contain, at a minimum, the following information: a. DMC's name; b. City's identification or contract number for the Contractor; c. Load Ticket number; d. Date and time of pick up; e. Date and time of delivery; f. Pick up location (by street address or block); g. Total cubic yards picked up; h. Debris classification; i. Truck ID number and capacity; j. If applicable, truck operator or employee name; k. Description of manpower and equipment used; I. Delivery Site; m. Signature of the City's designated representative; and n. Signature of the DMC's designated representative. o. Signature of the Contractor's designated representative. 3.8 RECORDS KEEPING AND AUDITS Contractor will be subject to audit by federal, state and local agencies pursuant to the Agreement. Accordingly, Contractor shall keep throughout the term of the Agreement, all books of accounts and records customarily used in this type of operation, and as from time to time may be required by the City, in accordance with generally accepted accounting principles prescribed by the American Institute of Certified Public Accountants or any successor agency. In addition, Contractor must maintain copies of all reports, records, Debris reporting tickets, and correspondence concerning the work performed under this Agreement. Such books of accounts, records, reports, logs, Debris reporting Load Tickets and correspondence shall be kept for at least three (3) years after projectcloseout by FEMA or eight (8) years following the termination of the Agreement, whichever is later, unless the Contractor is notified in writing by the City of the need to extend the retention period. Upon the City's request, the Contractor shall scan all 24 I I J . reports, logs, Load Tickets, invoices, correspondence, and related records concerning the Contractor's work under this Agreement and provide electronic copies to the City. The City shall have the right to inspect audit and examine during normal business hours, all such customary books of,accounts, records, and reports created and maintained relating to Contractor's operations in performance of this Agreement. If the books of accounts and records are kept in a location outside the State of Florida, Contractor shall, at its sole cost and expense, arrange for them to be brought to a location convenient to the auditors for the City to be audited and inspected as set forth in this Agreement. Failure to maintain books of accounts and records as required shall be deemed a material breach of the,Agreement. The City or its representatives shall make available to Contractor a copy of any audit report prepared by or on behalf of the City. Contractor shall have thirty (30) days from receipt of the audit report from the City or its representatives to provide a written response to the City regarding the audit report. Contractor agrees that failure of Contractor to submit a written response to the audit report in accordance with the requirements of this Section 3.6 shall constitute acceptance of the audit report as issued. The obligations arising out of this Section 3.6 shall survive the'expiration or earlier termination of this Agreement. Florida's Public Records Law (Chapter 119, F.S.) requires that all records must be made available upon request by the public, unless they are exempt. This Agreement may be unilaterally cancelled by the City if Contractor refuses to comply with the requirements of Florida's Public Records Law. 3.9 OTHER OPERATIONAL CONSIDERATIONS 3.9.1 'Inspection: All emergency Debris operations, including all contractor's operations in performance of this Agreement, shall be subject to inspection by the City and other Governmental Authorities to ensure compliance with the Agreement and Applicable Law. 3.10 TECHNICAL ASSISTANCE Contractor may be requested by the City to provide technical expertise and guidance to support the City during the emergency recovery effort, including the following: 3.10.1 Assist in determining and assessing the impact and magnitude of the emergency event before federal assistance is requested, identifying damaged locations and facilities, assessing and preparing initial estimates, of Debris volumes, distinguishing between pre- emergency damageand emergency-generated damage, documenting eligible costs, and describing the physical and financial impact of the emergency. 3.10.2 Provide training sessions for key City personnel. 3.10.3 Assist with developing, producing, and distributing public information bulletins or press releases concerning the emergency event and recovery efforts. 3.11 INVOICE AND PAYMENT . 3.11.1 All invoices from the Contractor must be signed by the Contractor. Each type of work must be invoiced.separately. Contractor must provide the information described below . . 25 and any other information reasonably requested by the City to support the work performed. All invoices are subject to pre-audit verification and the City's approval prior to payment. 3.11.2 Releases of lien, if applicable, must be submitted with invoices. 3.11.3 Contractor must remit all invoices and supporting information to: Accounts Payable Division Finance Department City.of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach, FL 33139 A paper copy of each invoice must be provided and electronic copies also may be required. 3.11.4 Contractor must submit invoices to the City regularly and at least,once every 30- days.Each invoice shall include copies of the Operational Reports as indicated in Section 3.6.8 of this Agreement, and daily logs, if applicable. 3.11.5 Invoices must be detailed and include information such as employee position, the employee's hourly rate, the actual hours worked and the actual tasks performed. The hourly rates must not exceed the prices included in Appendix E to this Agreement. 3.12.1 CITY'S OBLIGATIONS FOR MOBILIZATION 3.12.2 The City shall notify Contractor when a"hurricane watch" has been established for the City so that Contractor can plan for its mobilization. The City shall notify Contractor when a "hurricane warning" has been established for the City. Contractor shall be fully operational within twenty-four (24) hours after receiving a Notice to Proceed from the City. 3.12.3 The City shall furnish all information and documents reasonably necessary for the commencement of work, including a valid written Notice to Proceed. 26 i I EXHIBIT B CONTRACTOR SERVICE ORDER Service Order No. _ for services described herein TO: ROSTAN SOLUTIONS, LLC I PROJECT NAME: DATE: Pursuant to the agreement between the City of Miami Beach and Contractor for Disaster Debris Monitoring Services of the City of Miami Beach (RFP No. 2018-217-JC) you are directed to provide the following services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of this Agreement. Estimated cale�dar days to complete this work: Days Original Service Order Amount: $ Total From Previous Additional Service Orders: $ Fee for this Service Order is Lump Sum/Not to Exceed amount of: Total Agreement to Date: $ City's Project Date Coordinator/Manager Project Administrator- Date Contractor Date Assistant Director Project Administrator-Director Date 27 , EXHIBIT C BAFO Price Form [See next paciel 1 , 28 BAFO COST PROPOSAL FORM Failure to submit the BAFO Cost Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being • rejected. Bidder affirms that the prices stated on the costproposal form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of anyincrease in wage scales,material prices, delivery delays,taxes,insurance,cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The BAFO Cost Proposal Form shall be completed mechanically or, if manually, in ink. BAFO Cost Proposal Form(s) completed in pencil shall be deemed non-responsive.All corrections on the BAFO Cost Proposal Form shall be initialed. The hourly rates shall include all cost including applicable overhead and profit, lodging, meals, transportation, rentals, safety gear, telephone costs, cameras, GPS devices, software and related support/licensing fees,and other project incidentals. (A) (B) (C) POSITIONS HOURLY RATES EST.HOURS TOTAL (AxB=C) t Emergency Operations Manager $ 76..00 112 $ 8,400.00 2. Project Manager $ 85,00 112 $ 9,520.00 3. Data Manager $ 65.00 40 $ 2,600.00 4. Cost Recovery Specialist $ 115.00 40 $ 4,600.00 5. Field Supervisors $ 44.00 336 $ 14,784.00 6. Fixed Site Monitors $ .33.00 840 $ 27,720.00 7. Environmental Specialist $ 65.00 40 $ 2,600.00 8. GIS Specialist $ 55.00 40 $ 2,200.00 9, BillingllnvoiceAnalysts $ 40.00 40 . $ 1,600.00 10, Administrative Assistants $ 24,00 40 $ 9,60.00 11. Field Monitors $ 33.00 4,200 $ 138,600.00 GRAND TOTAL(Items 1-11) $ 213,584.00 Bidder's Affir`matioq. Company: Roston Solutions,LLC Authorized Representative: Sam Rosania, Executive Vice President Address:3433 Lithia Pinecrest Rd.,Suite 287,Valrico, FL 33596 Telephone: 813-533-7042 813-505-1313 ce11333-7330 _ Email: srosania@rostan.com Authorized Representative's Signature: 29 • RESOLUTION COMATTACHMENT AMISSION ITEMS AND COMMISSION MEMORANDUM I/ . Resolution No. 2018-30536 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2018-217-JC, DISASTER DEBRIS MONITORING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH TETRA TECH, INC., THE TOP RANKED PROPOSER, AND ROSTAN SOLUTIONS, LLC, THE SECOND RANKED PROPOSER; FURTHER, AUTHORIZING THE CITY MANAGER TO SELECT THE FIRM THAT WILL SERVE AS THE PRIMARY CONTRACTOR, BASED ON THE CITY MANAGER'S DETERMINATION OF THE FINAL NEGOTIATED PROPOSAL THAT OFFERS THE CITY THE BEST COMBINATION OF PRICING AND SERVICE, WITH THE REMAINING FIRM TO SERVE AS THE SECONDARY CONTRACTOR; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, in the event of an emergency, such as a hurricane, the City would lack sufficient resources to undertake disaster debris monitoring operations; and WHEREAS, while some monitoring,assistance is available from the County, State and Federal governments, it is not sufficient enough to assist in order to restore a community that has suffered a catastrophic disaster; and WHEREAS, in order for the City of Miami Beach to receive assistance for disaster debris removal the City must implement a disaster debris removal monitoring service; and WHEREAS, monitoring of debris removal and disposal contractor activities is a critical component in successful debris operations and in the justification and documentation of any application for Federal Emergency Management Agency(FEMA) Public Assistance funding; and WHEREAS, the Administration determined to seek proposals from qualified disaster debris monitoring firms to support the City during emergency recovery efforts following declared disaster events; and WHEREAS, on June 7, 2018, the City issued Request for Proposals (RFP) No. 2018-217-JC, for disaster debris monitoring services; and WHEREAS, eight-hundred fifty-three (853) vendors were notified via Public Purchase of the RFP; and WHEREAS, eighty-four(84) vendors accessed the RFP notice; and WHEREAS, a voluntary pre-proposal conference was held on June 21, 2018, and was attended by seven(7) vendors; and WHEREAS, RFP responses were due and received on July 24, 2018;and WHEREAS, the City received a total of five(5)responsive proposals; and WHEREAS, on August 13, 2018, the City Manager, pursuant to LTC No. 450-2018, appointed an Evaluation Committee (the "Committee"), comprised of: Miguel Anchia, Assistant Fire Chief, Fire Department, City of Miami Beach; Sabrina Baglieri, Senior Capital Projects Coordinator, Capital improvement Projects, City of Miami Beach; and Jay Fink, Assistant Director, Public Works Department, City of Miami Beach; and i WHEREAS, the Committee convened on October 3, 2018, to consider the proposals received; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, as well as general information on the scope of services and a copy of each proposal, and was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP; and WHEREAS, the evaluation process resulted in the following order of ranking: 1st ranked proposer; Tetra Tech, Inc; and 2nd ranked proposer: Rostan Solutions, LLC; and WHEREAS, after reviewing the results of the evaluation committee process, and the proposals received, the City Manager exercised his due diligence and recommends that the Mayor and City Commission authorize.the Administration to enter into simultaneous negotiations with the two (2) top ranked proposers, Tetra Tech, Inc., and Rostan Solutions, LLC, and delegate to the City Manager the authority-to determine which firm will serve as the primary contractor, and which firm will serve as the secondary contractor, based on the City Manager's evaluation of the best and final pricing and services offered by the two firms. NOW,THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Proposals (RFP) No. 2018-217-JC, for Disaster Debris Monitoring; authorize the Administration to enter into simultaneous negotiations with Tetra Tech, Inc., the top ranked proposer, and Rostan Solutions, LLC, the second ranked proposer; further, authorize the City Manager to select the firm that will serve as the primary contractor, based on the City Manager's determination of the final negotiated proposal that offers the City the best combination of pricing and service, with the remaining firm to serve as the secondary contractor; and, further authorize the Mayor and City Clerk to execute the final agreements upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this 17 day of Akitor 2018. Dan Gelber, Mayor ATTEST: -,y,.0 J0iirzfr % APPROVED AS TO Ra ael- E. Granado, k's� . �: FORM &&FOR pXECUTION ‘11,x ircoRR • tri If! t .......•.. ISP ,.way 1�,� Resolutions-C7 R MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: October 17, 2018 SUBJECT A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2018-217- JC, DISASTER DEBRIS,MONITORING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH TETRA TECH, INC., THE TOP RANKED PROPOSER,AND ROSTAN SOLUTIONS, LLC,THE SECOND RANKED PROPOSER;AND FURTHER, AUTHORIZING THE CITY MANAGER TO SELECT THE FIRM THAT WILL SERVE AS THE PRIMARY CONTRACTOR, BASED ON THE CITY MANAGER'S DETERMINATION OF THE FINAL NEGOTIATED PROPOSAL THAT OFFERS THE CITY THE BEST COMBINATION OF PRICING AND SERVICE, WITH THE REMAINING FIRM TO SERVE AS THE SECONDARY CONTRACTOR;AND FURTHER,AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. RECOMMENDATION , Approve the Resolution. ANALYSIS In the event of an emergency, such as a hurricane, the City would lack sufficient resources to undertake disaster debris monitoring operations. While some monitoring assistance is available from the County, State and Federal governments, it is not sufficient enough to assist in order to restore a community that has suffered a catastrophic disaster. Furthermore, resources of the various governments are spread thin over the affected areas, necessitating contracted private sector assistance. Additionally, in order for the City of Miami Beach to receive assistance for disaster debris removal, the City must implement a disaster debris removal monitoring plan by firm(s)that are selected by the City to provide this service. Monitoring of contracted debris removal and disposal activities is a critical component in successful debris operations and in the justification and documentation of any application for Federal Emergency Management Agency (FEMA) Public Assistance funding. The responsibility of the monitoring firm(s) will be to deploy trained debris monitors to observe and document contractor activities. At a minimum these monitors should be stationed at all pick-up and disposal sites. It is in the City's best interest to enter into agreements with a firm(s) that has the capability and flexibility to provide disaster debris monitoring services in the event of a declared emergency that is of the magnitude to utilize said professional services. By way of the RFP, the City sought proposals from qualified disaster debris monitoring firm(s) Page 460 of 1637 capable of providing technical expertise and guidance to support the City during emergency recovery efforts following declared disaster event(s). Such services include, but are not limited to, supporting the City during a disaster recovery effort, monitoring of debris collections performed by the City's disaster recovery contractor(s) in accordance with the Stafford Act and FEMA policies and guidelines.The firm(s) shall coordinate with the City and the disaster recovery contractor(s) to ensure a compliant, well-managed and organized approach to debris collection and disposal within FEMA guidelines. Services include monitoring debris collections in the field, at the temporary debris management sites (TDMS) and residential debris drop off sites, as well as data reporting and other related services. The firm(s) shall monitor the City's disaster recovery contractor(s) performance including suggestions and assistance with implementing recommendations to improve efficiency. On June 7, 2018, the City issued Request for Proposals (RFP) No. 2018-217-JC, for disaster debris monitoring services. At that time, eight-hundred fifty-three (853) vendors were notified via Public Purchase of the RFP. Subsequently, eighty-four (84) vendors accessed the RFP notice via Public Purchase. A voluntary pre-proposal conference was held on June 21, 2018, and was attended by seven (7)vendors. RFP responses were due and received on July 24, 2018. The City received a total of five(5)proposals. The City received proposals from the following firms: • Atkins North America, Inc. • CSA Central, Inc. • Disaster Program&Operations Inc. • Rostan Solutions, LLC • Tetra Tech, Inc. On August 13, 2018, the Evaluation Committee was appointed by the City Manager pursuant to LTC#450-2018, to consider the responsive proposal received.The Committee convened on October 3, 2018 to consider the proposals received. The Committee was comprised of the following individuals: Miguel Anchia, Assistant Fire Chief, Fire Department, City of Miami Beach; Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement Projects, City of Miami Beach; and Jay Fink, Assistant Director, Public Works Department, City of Miami Beach. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP. The evaluation process resulted in the ranking of proposers as indicated in Attachment A. The following is a brief summary of the qualifications of the top proposers: Tetra Tech, Inc. According to its proposal, Tetra Tech, Inc., is headquartered in Maitland, Florida, and is a well- respected and experienced disaster response and recovery company. Tetra Tech offers a unique integration of mitigation, emergency preparedness and planning, and disaster response and recovery management services, providing end-to-end solutions for clients. Its team has successfully assisted with planning for and, recovering from natural and human-caused disasters and has extensive experience successfully managing multiple disaster response and recovery operations across the United States simultaneously. Its team has overseen and managed the recovery of over 103 million cubic yards of debris, resulting in excels of$6 billion in reimbursable costs to clients. Rostan Solutions. LLC According to its proposal, Rostan Solutions, LLC, has operated as an experienced disaster response and recovery company since it began in 1999 under Malcom Pirnie, Inc. Now, a privately held business, Rostan prides itself on being a selective firm that maintains a selective approach to client Page 461 of 1637 .. ` . business in order to not overextend its resources and commitments. Rostan has recently successfully provided monitoring services to the following: City of Coral Springs, FI, City of Dania Beach, FI, Charleston County, SC, and Sunshine Water Control District, FL. CONCLUSION After reviewing all the submissions and the results of rthe evaluation process, I find that both Tetra Tech, Inc. and Rostan Solutions, LLC provided strong proposals and oral presentations in response to the RFP requirements, each rendering superior professional qualifications and solutions with respect to the scope of the RFP, as well as the two lowest costs overall. While Rostan received a slightly higher ranking by the evaluation committee when only qualifications were considered, Tetra Tech provided a slightly lower cost proposal than Rostan. Some of the highlights of Tetra Tech,as articulated by the Evaluation Committee, include: • Tetra Tech is a large firm with deep resources. • Tetra Tech provided details on its web based monitoring system that allows constant project visibility. • Tetra Tech offers in-house recruiters for disaster events staffing. Some of the highlights of the proposal and oral presentation submitted by Rostan Solutions, LLC, as articulated by the Evaluation Committee, include: • Rostan offers a suite of services beyond debris management, including pre-storm planning. • Rostan offers an automated debris management system, HaulPass. • Rostan has the ability to mobilize pre-storm hiring resources with a network of local providers. Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into simultaneous negotiations with Tetra Tech, Inc. and Rostan Solutions, LLC in order to determine the best combination of service and cost, with the goal of identifying any cost savings opportunities; and further authorize the City Manager to select the proposer offering the best combination of pricing and service, as the primary contractor, and the remaining proposer, as the secondary contractor; and, further, authorizing the Mayor and City Cerk to execute the final agreements upon conclusion of successful negotiations by the Administration. KEY INTENDED OUTCOMES SUPPORTED Enhance Public Safety and Emergency Preparedness Legislative Tracking Emergency Management/Procurement ATTACHMENTS: Description Page 462 of 1637 Attachment A: BAFO Pricing 2018-217-JC Disaster Debris Monitoring y (A) (B) Rostan (A) (B) L. , .Tetra Tech POSITIONS EST.HOURS HOURLY RATES TOTAL EST.HOURS HOURLY RATES TOTAL C, (A x B) (A x B) . Emergency 1 Operations 112 $ 75.00 $ 8,400.00 112 $ 60.00 $ 6,720.00 Manager 2 Project 112 $ 85.00 $ 9,520.00 112 $ 72.00 $ 8,064.00 Manager 3 Data Manager 40 $ 65.00 $ 2,600.00 'F K 40 $ 56.00 $ 2,240.00 4 Cost Recovery 40 $ 115.00 $ 4,600.00 a 40 $ 105.00 $ 4,200.00 Specialist Field 5 336 $ 44.00 $ 14,784.00 .; V 336 $ 42,00 $ 14,112.00 Supervisors Fixed Site 6 840 $ 33.00 $ 27,720.00 840 $ 36.00 $ 30,240.00 Monitors Environmental - 7 Specialist 40 $ 65.00 $ 2,600.00 , 40 $ 59.00 $ • 2,360.00 8 GIS Specialist 40 $ 55.00 $ 2,200.00 40 $ 54.00 $ 2,160.00 Billing/Invoice ° 9 Analysts 40 $ 40.00 $ 1,600.00 40 $ 45.00 $ 1,800.00 10 Administrative 40 $ 24.00 $ 960.00 40 $ 32.00 $ 1,280.00 Assistants 11 Field Monitors 4,200 $ 33.00 $ 138,600.00 4,200 $ 35.00 $ 147,000.00 W,e Rostan Total ;$: 213,'584:00, Tetra Tech Total $ 220,176 00 i /v\IA/v\ \CH REQUEST FOR CITY MANAGER APPROVAL PROCUREMENT DEPARTMENT Reclueged Action Piggyback Approval Award of ITQ Contract Execution Request for Contract Term Renewal Change Order Approval X Other Award contracts to: 1)Rostan Solutions, LLC, as primary contractor,and 2)Tetra Tech, Inc.,as secondary contractor,pursuant to the Best and Final Offer BAFO process for RFP 2018-217-JC, Disaster Debris Monitorin• Services. . Why is requested action necessary? The City issued RFP 2018-217-JC to seek proposals from contractors to provide monitoring of debris removal and disposal contractor activities following a declared disaster event at that time.The City Manager's award recommendation pursuant to the RFP waspresented to Commission on October 17,2018.At that time,pursuant to Resolution 2018-30536,the City Commission . directed staff to simultaneously negotiate with Tetra Tech, Inc., and Rostan Solutions, LLC, in order to determine the best combination of service and cost, with the goal of identifying savings opportunities; and, further authorized the City Manager to i select the firm offering the best combination of pricing and service, as the primary contractor, and the remaining firm, as the l secondary contractor. J On November '13, 2018,the Administration facilitated a meeting with both proposers. The meeting included discussion on the following items: 1) overview of the BAFO process, 2) service level and staffing approach, 3) management plan, 4) electronic tracking/ticketing system,5) rationalization of organizational charts, and 6)costs:rates,fees, and reimbursables.On November 30, 2018,the City received final responses in the following order of pricing: 1) Rostan Solutions, LLC:"$213,584; and 2) Tetra Tech, Inc:$220,176. The BAFO successfully produced a cost reduction of$17,316 from Rostan, when compared to its original proposal,Whereas, Tetra Tech only reduced its original proposal by $464, in response to the BAFO. In further consideration of service, Rostan maintainsa local disaster response office in Coral Springs, FL, whose proximity to the City will allow for faster response, mobilization and deployment. Alternately, Tetra Tech's Response and Recovery Division's closest office is located in Orlando, FL. Accordingly, when considering these factors together, Rostan ultimately provides the City not only a better savings opportunity,but also the best overall combination of service and cost. The Public Works Department and Emergency Management Department carefully reviewed the BAFO submittals, along with the BAFO final ranking tabulation. In consideration of staff's review of theBAFOprocess,qualifications and service cohiponents f of both proposers, inclusive of the pricing difference, staff recommends that the award of the contracts for Request For ! Proposals(REP)No,2018-217-JC, Disaster Debris Monitoring Services, reflect the following order of award;Rostan Solutions, LLC,to serve as the •rimary contractor,and Tetra Tech, Inc,to serve as the secondary contractor. , ,:p reviot�s Actwn s Resolution 2018-30536 - _. Pursuant to Resolution 2018-30536 of the Mayor and City Commission of the City of Miami Beach Florida, authorize the City Manager to select the firm that will serve'as.'the primary contractor, based on the City Manager's determination of the final negotiated proposalthat offers the City the best combination of pricing and service, with the remaining firm to serve as the secondary contractor; and, further, authorize the Mayor and City Clerk to execute the final agreements upon conclusion of successful ne•otiations by the Administration Fiscal,Impact - N/A Term Three 3)years,with two 2 additional one 1) ear renewal o•tions Attachments 1 Resolution 2018-30536;2 Attachment A:BAFO •ricin. for Rostan Solutions,LLC,and Tetra Tech', Inc. . ., pprovals \t Dept. pt.Head;t... -.... :.. .._ -re ur�.i� A M( ) Cite Manag: . � ill ii..... - .. Date: . nate: /,�i? 242.*Date: �� 3 t D ✓. (?,C/j/ir& - ATTACHMENT B REQUEST FOR PROPOSALS (RFP) AND ADDENDA REQUEST FOR PROPOSALSRFP f l Disaster Debris Monitoring 2018-217-JC • RFP ISSUANCE DATE: JUNE 7, 2018 PROPOSALS DUE: JULY 10, 2018 AT 3:00 PM ISSUED BY: Mkt 1-00Eri:, e1.' -' JASON CROUCH, PROCUREMENT CONTRACTING OFFICER PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x 6694 I jasoncrouch@miamibeachfl.gov I www.miamibeachfl.gov MIAMI BEACH' TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO PROPOSERS & GENERAL CONDITIONS 3 03d0 ) PROPOSAL SUBMITTAL INSTRUCTIONS& FORMAT 12 0400 PROPOSAL EVALUATION 14 APPENDICES: PAGE APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16, APPENDIX B ' "NO PROPOSAL" FORM 23 APPENDIX C MINIMUM REQUIREMENTS &SPECIFICATIONS 25 APPENDIX D SPECIAL CONDITIONS 41 APPENDIX E COST PROPOSAL FORM 43 APPENDIX F INSURANCE REQUIREMENTS 45 _ 1 APPENDIX G CITYWIDE PROCEDURE NO. 16.06 47 • RFP 2018-217JC 2 MIAMI E SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separatecover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently,the successful Proposer(s) (the"contractor[s]") if this RFP results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective ' Proposer who has received this RFP by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. In the event of an emergency, such as a hurricane, the City would lack sufficient resources 'to undertake disaster debris monitoring operations. While some monitoring assistance is available from the County, State and Federal governments, it is not sufficient enough to assist in order to restore a community that has suffered a catastrophic disaster. Furthermore, resources of the various governments are spread thin over the affected areas, necessitating contracted private sector assistance. Additionally, in order for the City of Miami Beach to receive assistance for disaster debris removal the City must implement a disaster debris removal monitoring service. This service is provided by an independent consultant(s) that are selected by the City to provide this service. Monitoring of debrisremoval and disposal contractor activities is a critical component in successful debris management operations and in the justification and'documentation of any application for Federal Emergency Management Agency(FEMA) Public Assistance funding. The responsibility of the Consultant(s) will be to deploy trained debris monitors to observe and document contractor activities: At a minimum these monitors should be stationed at all pick-up and disposal sites. The City of Miami Beach seeks proposals from qualified disaster debris monitoring consultant(s)to provide technical expertise and guidance, to support the City during emergency recovery efforts following declared disaster event(s). Such services includes, but not limited to, supporting the City during a disaster recovery effort, monitoring of debris collections performed by the City's Disaster Recovery Contractor(s) in accordance with the Stafford Act and FEMA policies and guidelines. Consultant(s)shall coordinate with the City and the Disaster Recovery Collector(s)to ensure a compliant, well-managed and-organized approach to debris collection and disposal within FEMA guidelines. Services include monitoring debris collections in the field, Temporary Debris Management Sites ,(TDMS) and residential debris drop off sites, as well as data reporting and other related services. Consultant(s) shall monitor the City's Disaster Recovery Contractor(s) performance including suggestions and assistance with implementing recommendations to improve efficiency. The City's current contract for Emergency Disaster Debris Monitoring Services was awarded in October 2013, pursuant to the solicitation process for Request for Proposals (RFP) 28-11112. The contract for Emergency Disaster Debris Monitoring Services expires October 3, 2018. The City is seeking a replacement contract in order to maintain its emergency preparedness in,future years. ' RFP 2018-217JC 3 MIAMI BEACH 3.ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows: RFP Issued June 7,2018 Pre-Propospl Meeting June 21,2018 at 10:00 AM Deadline for Receipt of Questions July 3,2018. at 5:00 PM Responses Due July 10, 2018 at 3:00 PM Evaluation Committee Review TBD Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations • Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact Telephone: Email: Jason Crouch 305-673-7000 x6694 'asoncrouch• miamibeachfl.•ov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado a(�miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S).Only if deemed necessary by the City, a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFP Timetable section above at the following address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is'not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER:9415468 RFP 2018 217JC 4 MIAMI BEACH, Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective proposer who has received this RFP by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal.Written questions should be received no later than the date outlined in the Anticipated RFP Timetable section. 7. CONE OF SILENCE. This RFP is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado(a,miamibeachfl.gov 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.gov/procurement/scroll.aspx?id=79113 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR CITY CODE SECTION 2-373 DOMESTIC PARTNERS • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY CITY CODE SECTION 2-374 VETERANS AND TO STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9. PUBLIC ENTITY CRIME. A person or affiliate who'has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS.This RFP,is subject to, and all Proposers are expected to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, RFP 2018-217-JC 5 MIAMI BEACH without limitation, disqualification of their responses, in the event of such non-compliance. 11. DEBARMENT ORDINANCE: This RFP is subject to, and all proposers are expected to be or become familiar with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code. 12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFP is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied,with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of such non-compliance. I , 13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879,the Proposer shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. 14. AMERICAN WITH DISABILITIES ACT(ADA). Call 305-673-7490 to request material in accessible format; sign language interpreters(five (5)days in advance when possible),or information on access for persons with disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673- 7000, Extension 2984. 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2- 370.and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not, timely made pursuant to the requirements of the City's Bid Protest Ordinance shall be barred. 17. PERFORMANCE BOND.TBD 18.VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374,the City_shall give a preference to a responsive and responsible Proposer which is a small business concern owned and,controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%).of the lowest responsive,•responsible proposer, by providing such proposer an opportunity of providing said goods or contractual services for the lowest responsive proposal amount (or in this RFP, the highest proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFP or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 19.L DETERMINATION OF AWARD. The final ranking results of Step 1 &2 outlined in Section 0400, Evaluation of Proposals, will)be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami RFP 2018-217J � �� �6� MIAMI BEACH, Beach City Code Section 2-369, including the following considerations: (1)The ability, capacity and skill of the Proposer to perform the contract. (2)Whether the Proposer can perform the contract within the time specified,'without delay or interference. (3)The character, integrity, reputation,judgment, experience and efficiency of the Proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City,or it may also reject all Proposals. 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties. 21. Postponement/Cancellation/Acceptance/Resection. The,City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive any irregularities in this RFP, or in any responses received as a result of this RFP. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty(120) calendar days after proposal opening date. A'proposer may withdraw its proposal after expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal,to the. Department of Procurement Management prior to award of the contract by the City Commission. 22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the , Proposer. 23. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense)of the Proposer, and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY, It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must ' be accompanied by a Material Safety Data Sheet(MSDS)which may beobtained from the manufacturer. RFP 2018-217-JC - 7 MIAMI BEACH 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any contract awarded to it. 26.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 28. PAYMENT: Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents,from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented,or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device,or materials in any way involved in the work. 30. DEFAULT:Failure or refusal of the selected Proposer to execute a contract following approval of such contract by the-City Commission, or untimely withdrawal of a response before such award is made and approved, may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. 31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner _and in accordance with all applicable.Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge orIgnorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the. City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with,this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer,or its officers,employees, contractors, and/or agents,for failure to comply with applicable laws. RFP 2018-217JC 8 MAN\ 32. SPECIAL CONDITIONS:,Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion,sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer-,shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital:and familial status,and age or disability. 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an award that is in the best interest of the City,including: A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person,company or corporation,without the prior written consent of the City. 36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 37. OPTIONAL CONTRACT USAGE. When the successful Proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or Other governmental contract,,or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: RFP 2018-217-JC 9 MIAMI BEACH, A. Any contract or agreement resulting from the award of this solicitation;then B. Addendum issued for this solicitation,with the latest Addendum taking precedence;then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. 40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and, defend all claims, suits or actions of any kind or nature in the name of the City,where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed uppn by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a),Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are 'not disclosed except as authorized by law;'(d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract,and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 43. OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFP (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in noway relieve it from responsibility for compliance. 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami RFP 2018-217JC 10 MIAM BEACH Beach. Further, all Proposers must disclose the.name of any City employee who owns,,either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. 45. MODIFICATION/WITHDRAWALS OF PROPOSALS.A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 46. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP, and outline what, if any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFP to which Proposer took exception to(as said term and/or condition was originally set forth on the RFP). 47.ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities,favors, or anything of monetary value to any official, employee, or agent of•the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec.2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 48. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFP solicitation process, unless otherwise noted herein. - 49. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may beinvited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s) through either a Purchase Order(or Change Order if Purchase Order already exists) or an amendment to the Contract.Additional items with a cumulative value of$50,000 or less may be approved by the City Manager. City Commission approval is required for additional items with a cumulative value greater than$50,000. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank .r - .xm:umr.�17.wrc>ra�s, RFP 2018- JC > > 1 1 SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal(preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face, of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through email or facsimile, are not acceptable and will be rejected. 2.LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid receives,after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sections and manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Proposal that do not include the required information will be deemed non-responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum,Requirements and Specifications.. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing disaster\debris monitoring services similar as identified in this solicitation. For each project that the Proposer submits as evidence of similar experience, the following is required: project description, agency name, agency contact, contact telephone&email,and year(s)and term of engagement. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel (including the Project Manager and EOC Manager)and consultants to be used for this project if awarded,the role that each team member will play in providing the disaster debris monitoring services detailed herein and each team members' qualifications. A resume of each individual, including education, experience with disaster services, and any other pertinent information, shall be included for each Proposal team member to be assigned to this contract. • Provide a listing of firm's personnel to be used on the project and their qualifications for performing, managing, directing or documenting disaster debris monitoring work.A resume including education, relevant experience, licenses and any other pertinent information shall be included for each team member. RFP 2118-217JG 12 TAB 3 Approach and Methodology Submit detailed information on how proposer plans to accomplish the required scope of services, including detailed information which addresses, but need not be limited to: disaster mobilization plan, project timeline, phasing and staging considerations, and how the project shall be managed according to the needs of the City and its Disaster Management Plan (DMP).The following shall be included in the proposal response: 3.2 A detailed plan for operating debris monitoring projects(s) for the City of Miami Beach, addressing any applicable State and Federal laws and regulations. 3.3 A detailed plan for operations management, to include proposer's approach to mobilization, a proposed schedule/timeline for operations, safety procedures, and project management approach. 3.4 Proposer's experience on past disaster projects, with attention to how such experience would be implemented for the City of Miami Beach. 3.5 A narrative on how the proposer intends to collaborate with City of Miami Beach agencies, departments, and other agencies before, during and following a disaster event. TAB 4 Cost.Proposal Submit a completed Cost Proposal Form (Appendix E). 4. FINANCIAL CAPACITY. Within three (3) business days of request by the City, Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https:Ilsupplierportal.dnb.comlwebapplwcslstoreslservletlSupplierPortal?storeld=11696 Proposers are responsible for the accuracy of the information contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. 5.ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to require additional information from Proposers (or Proposer team members or sub- consultants) to determine: qualifications (including, but not limited,to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with the auditors notes for each of their last two complete fiscal years). . RFP 2018-217-JC r 13 The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form (Appendix E), Proposal Certification, Questionnaire & Requirements Affidavit(Appendix A), and Bid Bond (if applicable). Submittals received that do not include the Cost Proposal Form, completed as required and fully executed, or Bid Bond (if applicable) shall be deemed non-responsive. Bidder must submit any omitted documentation within three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid packages will receive no further consideration. SECTION 0400 PROPOSAL EVALUATION 1. Evaluation Committee.An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the requirements set forth in the solicitation. If further information is desired, Proposers may be requested'to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the proposals'only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations.The City, in its discretion, may utilize technical or other advisers to assist the evaluation committee in the evaluation of proposals. 2. Step 1 Evaluation.The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Procurement Department. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received,with or without conducting interview sessions. Step 1 -Qualitative Criteria Maximum Points Proposer Experience and Qualifications 40 Approach and Methodology 35 TOTAL AVAILABLE STEP 1 POINTS 75 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposers may receive additional quantitative criteria points to be added by the Procurement Department to those points earned in Step 1, as follows. Step 2-Quantitative Criteria Maximum Points Cost Proposal 25 Veterans Preference 5 TOTAL AVAILABLE STEP 2 POINTS 30 RFP 018-217-JC 14 4. Cost Proposal Evaluation. The cost proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Example Maximum Formula for Calculating Points Vendor 'Allowable Points (lowest cost!cost of proposal being Total Points Vendor Cost (Points noted are for illustrative evaluated X maximum allowable Proposal purposes only.Actual points are points=awarded points) Awarded noted above.) Round to Vendor A $100.00 20 $100!$100 X 20=20 20 Vendor B $150.00 20 $1001$150 X 20=13 13 Vendor C $200.00 20 $1001$200 X 20=10 10 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 ' Points will be added to each evaluation committee member's scores by the Procurement Department. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer A Proposer B Proposer C Ste. 1 Points 82 76 80 Committee Step 2 Points 22 15 12 Ntem ierl Total 1Q4 91 92 "'"alRank 1 .�.an _. .� __.. ..3 2° Ste. 1 Points 79 85 72 Committee Ste.2 Points 22 15 12 Member 2; Total 101 100 84 ;Rank 1 ;_ ... 2 3 Ste. 1.Points 80 74 66 Committee Ste.2 Points 22 15 12 Member 2,-••• Total 102 89 78 Rank:: .r �1 . 2 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3• * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. 1 Balance of Pape Intentionally Left Blank RFP 2018-217-J ' 15 I l.' APPENDIX A . ,, g A q - A F .. ,, , , .,„„ etz,,,, , . px. .,,' !I, ii v l' fl Ar ,2i'-------1 illy it:' - ' Y gg ` Proposal Certification , . Questionnaire & Requirements Affidavit . \ - 2018-217-JC Disaster Debris Monitoring ,PROCUREMENT DEPARTMENT 1755 Meridian Avenue; 3rd Floor Miami Beach,Florida 33139 i RFP 2018-2.17-JC 16 Solicitation No: Solicitation Title: 2015-217-JC Disaster Debris Monitoring Procurement Contact Tel: Email: Jason Crouch 305-673-7000 x6694 jasoncrouch@miamibeachfl.gov , PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: • The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure, resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2018-217JC 17 ( 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the.State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4! Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the'names of all individuals or entities (including your sub-consultants)with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5) days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's.Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 7. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. . The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale, issued by the U.S.Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by RFP 201 8-217JC 18 resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wagerequirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners.When awarding competitively splicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits to their employees with domestic partners, as they provide to,employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the `other' section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.Approval is not guaranteed and the City Managers decision is final. Further information on the Equal • Benefits requirement is available at www.miamibeachfl.gov/procurement/. 9. Public Entity Crimes.Section 287.133(2)(4,Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a_proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity • in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. - SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees RFP 201 8-21 7-JC 19 with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. ' Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting, divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familialstatus,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement. Beginning on December 1, 2016,the city shall not enter into a contract, resulting from a competitive solicitation issued pursuant to this article,with a business unless the business certifies in writing that the business has adopted and employs written policies,practices,and standards that are consistent with the city's Fair Chance Ordinance,set forth in article V of chapter 62 of this Code. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Balance of Page Intentionally Left Blank • RFP 2018-217-JC 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation, or in making any award,or in failing or refusing to make any award pursuant to such Proposals, or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No1warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicabld definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which ' imposes no liability on the City. In the event of any differences in language between.this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2018-217JC. 21 PROPOSER CERTIFICATION - I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with-any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public,domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: . 1 • Signature of Proposer's Authorized Representative: Date: • State of FLORIDA ) On this day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation, and that the instrument was'signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: Notary Public for the State of Florida My Commission Expires: • • • RFP 2018-217-JC 22 APPENDIX B 1,„\\ ii i I- me--, kt I til— #k\ A / € , t, pr,) 1.1,=, // d N "No Bid " Form 2018-217-J C Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 •Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 '� �., S.173 ,,y / f 't7� � 4 6, O n g ",&--"- h 4',,P-S$CI /-44'0,1-;:-diwo,„, G ,Asia a 1 s ,, s �k x7 r�� �chVa fru yf f RFP 2018 2T Jc 23 i Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal _Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications Unable to meet service requirements Unable to meet insurance requirements _Do not offer this product/service _OTHER (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: , Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Jason Crouch RFP#2018-21.7-JC 1755 MERIDIAN AVENUE, 3rd FLOOR MIAMI BEACH, FL 33139 RFP •18-217-JC .24 APPENDIX C 1 � \\, Minimum Requirements Specifications 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2.18-217JC 25 Cl. MINIMUM ELIGIBILITY REQUIREMENTS. The Minimum Eligibility Requirements for this solicitation are listed below. 1. Proposer must have a minimum of five(5)years'of experience providing disaster debris monitoring services, and shall demonstrate that it has performed at least three (3) disaster debris monitoring projects, as prime contractor, during the past fifteen (15) years, resulting in 250,000 cumulative cubic yards of debris. Required Submittals: For each client/project reference (minimum of 3), the following information is required: 1) client name, 2) contact individual name & title, 3) address, 4) telephone, 5) contact's email, 6) narrative on scope of services provided; 7)contract dates of services;8)total cubic yards of debris monitored • J C2. STATEMENT OF WORK REQUIRED. The City of Miami Beach is seeking proposals from qualified disaster debris monitoring contractors to provide technical expertise and guidance, to support the City during emergency recovery efforts folloer t(s). Such sild , l , ng thy durinwinagg disasterdeclared recovedisastry efforteven; monitoringeryof ces debrisinccollectionsuesbut penotrformedimited bo y, thesupportiCity's DisasteeCitr Recovery Contractor(s) in accordance with the Stafford Act and FEMA policies and guidelines. Contractor(s) shall coordinate with the City and the Disaster Recovery Collector(s) to ensure a compliant, well-managed and organized approach to debris collection and disposal within FEMA guidelines. Services include monitoring debris collections in the field, Temporary Debris Management Sites (TDMS) and residential debris drop off sites, as well as data reporting and other related services. Contractor shall monitor the City's Disaster Recovery Contractor(s) performance including suggestions and assistance with implementing recommendations to improve efficiency. C3. SPECIFICATIONS The Contractor shall provide its services under this Agreement if and when the City needs assistance with disaster debris monitoring services. The Contractor shall not be required to provide its services to the City until the City issues a Notice to Proceed. Upon the issuance of a Notice to Proceed, the Contractor promptly shall provide the City with the Certificate of Insurance and Performance Bond required herein. After the City receives: and.approves the Contractor's Certificate of Insurance and Performance Bond, the Contractor shall provide all labor, supervision, materials, equipment, facilities, power, communications, and other services and supplies necessary for, or incidental to, the performance of the Contractor's work under this Agreement. All services provided by Contractor, 'and all labor, materials and equipment used by, the Contractor and its subcontractors, must comply fully with all Applicable Law, including the requirements established by FEMA. All of the Contractor's duties and obligations shall be performed at the Contractor's expense, in exchange for the City's payment of the hourly rates identified in the Cost Proposal Form, Appendix E. The City makes no warranty or guarantee concerning the number of hours or category of employees that will be employed to perform the services required under this Agreement. The number of hours included in Appendix E is not intended to represent the actual contract amount, but an estimated representation of a typical work week. The employment by Contractor of any staff or personnel for whom an hourly rate has not been set in Appendix E, shall RFP 2018-217)C - 26 be approved in writing by the City prior to their hiring. The City reserves its right to award the City's work to multiple vendors, based on the City's needs. 3.2 SCOPE OF WORK The Contractor shall provide all labor (including, but not limited to, designation of a Project Manager), supervision, materials, equipment, power, communications, and other services and supplies necessary for, or incidental to, the performance of the debris monitoring services described herein. Generally, the services to be provided by the Contractor involve the monitoring'and supervision of the removal, processing and disposal of Debris by the Debris Management Contractor(the "DMC") (1) to ascertain whether DMC has fully performed under the agreement for disaster recovery and debris removal services between DMC and the City then in effect, and (2) to maximize reimbursements from FEMA and other federal, state and local agencies for disaster recovery expenses incurred by the City, such as ensuring that only eligible debris is collected, processed and properly disposed by the DMC. The Contractor shall observe, monitor and document the DMC's removal, processing and disposal operations, including Debris types, quantities, reduction methods and pick up and disposal locations to ensure that the DMC complies with all Applicable Law, including FEMA regulations, policies and guidelines. Monitoring the DMC's contracted removal operations includes, field supervisory oversight, monitoring of Debris removal at the loading, staging and final disposal sites, monitoring Debris removal, segregation, processing and final disposal, and compiling copious and detailed records (e.g. Load Tickets and monitor reports) to document and verify the DMC's contracted Debris removal operations. For example, Contractor shall track each load of eligible debris removed, processed and disposed by the DMC, using a Load Ticket, which shall be inventoried and logged. The Contractor shall be thoroughly familiar with the rights and responsibilities assigned to the DMC under the agreement for disaster recovery.and debris removal services between DMC and the City then in effect. Contractor must conduct its work in a manner that does not interfere with disaster response and recovery activities of the Debris Management Contractor, and the federal, state, and county governments and agencies or public utilities. The City may use other contractors to work in other zones within the City and, therefore, the Contractor must coordinate with any such Person(s), as needed by the City. Contractor shall verify and document that all equipment, vehicles and manpower used by the DMC in its performance under the agreement for disaster recovery and debris removal services between the DMC and the City then in effect, meets the criteria set forth in said agreement, including that all , load volumes of Debris and each piece of equipment are adequately measured, the measured volume is accurately reflected on the signs fixed to each piece of equipment for the duration of the \, - disaster work, the proper signage and markings are affixed to each piece of equipment, and each piece of equipment and vehicle is certified andin compliance with the proposal specifications and all Applicable Laws. �g��� RFP 2018-217-JC 27 • Services required from Contractor may include the following: 3.2.1 Monitoring during Emergency Push/Road, Clearance: During the first seventy (70) hours after a Declared Disaster, Contractor shall observe, monitor, supervise and document the Debris Clearance operations of the DMC, including, but not limited to, the number, hours, and actual output of manpower and equipment used by the DMC, unless otherwise agreed in'writing by the City. 3.2.2 Monitoring Debris Removal from Private Property: Contractor shall observe, monitor, supervise and document the DMC's Debris Removal operations from private property, as authorized by the City, including, but not limited to the collection, removal, processing, and disposal of Debris, to ascertain compliance with all applicable current FEMA regulations and policies including the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). Contractor shall ascertain that all Debris removed from private property meets the criteria and requirements set forth in the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. 3.2.3 Monitoring Debris Removal from Public Rights-of-Way (ROW): Contractor shall. observe, monitor, supervise and document the removal, processing and disposal operations of the DMC of Vegetative Debris, Mixed Debris, Non-Burnable Debris and C&D Debris from the City's Rights-of-Way and public property. The Contractor shall ensure only Eligible--Debris is collected for loading and hauling. Contractor shall ascertain that all Debris removed from the City's Rights-of-Way and public property meets the criteria and requirements set forth in the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. (i) Monitoring Removal, Processing and Disposal of Debris by Types of Debris: a. Vegetative Debris: The Contractor shall observe, monitor, supervise and document DMC's operations related to the removal, processing and disposal of Stumps, Hazardous Stumps, leaning trees, hanging limbs, and trees. Specifically the Contractor shall inspect and document the size, location, root-ball exposure, payment category, and method of removal used by the DMC, which may include grinding, removal and extraction, or flush cut. The Contractor shall ascertain compliance with all applicable FEMA guidelines regarding the removal, processing, and disposal of Stumps, Hazardous Stumps, leaning trees, hanging limbs, and trees as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2(January 2016). b. C&D Debris: The Contractor shall observe, monitor, supervise and document DMC's operations related to the removal, processing and disposal of C&D Debris. The Contractor must ensure and when applicable document that the C&D Debris removed by the DMC presented an immediate threat to the safety, welfare, and well-being of the community, or obstructed a public Right-of-Way or other recovery efforts, and is generated by a Declared Disaster in compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy RFP 2018-217-JG 28 Guide, FP 104-009-2 (January 2016). c. HW Debris: Contractor shall observe, monitor, supervise and document the collection, segregation, transportation, processing and disposal of HW to verify and ensure that DMC took proper precautions and followed established policies and procedures, including notification of appropriate authorities in case of an accident or if unsafe practices are observed. Contractor shall ensure that DMC has obtained and maintained the required certification for the collection, segregation, transportation, processing and disposal of HW and has employed the appropriate certified specialists to perform such tasks. The Contractor shall ensure the DMC has performed all cleanup operations in accordance with Applicable Law. The Contractor shall report spills and other incidents to the City immediately following discovery of the spill, separately and independently from the DMC. The Contractor shall ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). d. Other types of Debris: Contractor shall observe, monitor, supervise and document the collection, removal, transportation, and disposal of Vehicles and Vessels, Putrescent Debris, and storm-generated Debris in waterways and drainage systems, to ascertains compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). b. On-site Chipping: Contractor shall observe, monitor, supervise and document the collection, removal, processing, and disposal of Debris that has been chipped on-site by the DMC. Contractor shall document the conditions and location of the Debris to verify that on-site chipping, hauling of chipped Debris and area restoration was performed in compliance with the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. 3.2.4 Temporary Debris Staging and Reduction Sites (TDSRS): The Contractor shall observe, monitor, supervise and document DMC's staging, reduction and processing operations at a TDSRS, including the staging, processing, reduction and disposal of all Debris, site security, site preparation and maintenance. Contractor shall inspect and properly document every load entering and leaving the TDSRS including all Load Tickets completed for each load to verify and document the contents and quantity of each load. Contractor shall accurately measure and document load hauling compartments and accurately compute volume capacity in cubic yards of every vehicle used by the DMC. Contractor shall ascertain compliance with all applicable licensure and environmental requirements, as well as all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). 3.2.5 Comingling of Debris: The Contractor shall ensure that there is no comingling of Debris and shall inform the City on its operational reports as described in Section 3.6.10, if commingling of Debris occurs. Contractor shall ascertain compliance with all RFP 2018-2171C 29. applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2(January 2016). 3.3 REQUIRED STAFF AND PERSONNEL The Contractor shall provide the City the necessary personnel with the training, skills, knowledge, experience and know-how to efficiently and effectively observe, monitor,supervise and document the DMC's collection, removal, processing and disposal operations as provided in this Agreement. The number and types of personnel needed pursuant to this Agreement will be determined by the City and this determination will be included in the appropriate tasks orders. Contractor shall ensure that its work force, including subcontractors, maintains self- sufficiency related to transportation, housing, sanitation, food and related accommodations in a manner that is consistent with local requirements and minimizes adverse effects on the community. Contractor shall provide its personnel with all logistical support, including mobile communications equipment, computer equipment, safety equipment, digital cameras, video cameras, and other equipment necessary to perform the work. Mobile communications equipment shall be sufficient to allow all monitors to remain in contact with the Contractor, DMC and the City at all times. Contractor shall ensure that a sufficient number of trained personnel are available td(1) monitor the "First Push" operations; (2) observe and record all Debris loads entering and leaving the TDSRS; (3) provide data entry and document processing personnel, conduct safety meetings with field staff to ensure that. all personnel adhere to all appropriate safety requirements; (4) respond and document issues regarding complaints, damages, accidents or incidents involving the DMC and ensure that are fully documented and reported; (5) coordinate daily briefings with the City; (5)ensure and reconcile DMC's invoices and supporting documentation submitted to the City; and (6) prepare Operational Reports and any other required documentation as required by the City. Accordingly, Contractor shall establish a Debris monitoring team to perform the work required under this Agreement, consisting of the following positions, at a minimum, as included in Exhibit 1 and more particularly described below: a. Emergency Operations Manager b. Data Manager c. Cost Recovery Specialist d. Field Supervisors e. Supervising Monitors f. Fixed Site Monitors g. Environmental Specialist h. GIS Specialist i. Billing/Invoice Analysts j. Administrative Assistants k. Field Monitors The Debris monitoring team's responsibilities and obligations include, but are not limited to the following: RFP 2018-217JC 30 a. Emergency Operations Manager: The primary functions of the Emergency Operation Manager shall be to manage and supervise the Debris monitoring services provided by the Contractor and to serve as liaison between the City and the Contractor. The Emergency Operations Manager shall be paid at the hourly rate included in Exhibit 1. The Emergency Operations Manager's responsibilities shall include,without limitation: i. Coordinating daily briefings, work progress, staffing, and other key items with the City; ii. Scheduling work for all team members and subcontractors on a daily basis; iii. Scheduling and managing field staff; iv. Monitoring the DMC's progress and making and implementing recommendations to improve efficiency and speed up the recovery work; v. Conduct safety inspections; vi. Ensuring compliance with contracts by all subcontractors; vii. Prepare Operational Reports and other required documentation; viii. Scheduling periodic meetings with field staff and subcontractors; ix. Review and reconcile DMC's documentation supporting invoices for payment and prepare FEMA worksheets for reimbursement for Debris hauling efforts; x. Review and reconcile Contractor's invoices for payment and prepare FEMA worksheets for reimbursement for Debris monitoring efforts; xi. Establish a data center where project documents are stored, sorted and reconciled. • xii. The Emergency Operations Manager shall be accessible to the City at all • times and shall have full authority to act on behalf of Contractor to address and resolve issues that may arise during the course of the work. All communications given to the Emergency Operations Manager shall be binding on the Contractor. xiii. The Emergency Operations Manager shall be on-call twenty-four (24) • hours per day, seven (7) days per week, and shall be available by cell phone. In the event normal communication channels are unavailable, Contractor shall provide the Emergency Operations Manager with reliable means of communication with the City. xiv. The Emergency Operations Manager shall coordinate daily with the City x.� RFP.2if18-217-JC 31 and DMC, and shall comply with all directions and guidance provided by federal and state representatives. xv. The Emergency Operations Manager must attend any and all meetings required by the City to evaluate the Debris removal and disposal operations. b. Data Manager: The primary functions of the Data Manager is to oversee the processing of Load Ticket information, including QA/QC aspects• that ensure documentation is maintained in accordance with all Federal, State, County and local requirements. This may involve the use of electronic monitoring equipment or other approaches as approved by the City. The Data Manager shall be FEMA trained and will work under the supervision of the Emergency Operations Manager. The Data Manager shall be paid at the hourly rate included in Exhibit 1. c. Cost Recovery Specialist: The Cost Recovery Specialist is an experienced professional, FEMA trained, who may assist the City in the operations and coordination of activities during a Declared Disaster. The qualified individual must have direct Debris management experience, including the management of Debris removal operations, the oversight of TDSRS, Debris recycling and Debris disposal. Emphasis on management and coordination post Debris causing event recovery and FEMA recovery guidelines are enquired. The Cost Recovery Specialist shall work hand-in-hand with City personnel, or their designee, to develop project worksheets for all Category A expenses and documentation. The Cost Recovery Specialist shall be paid at the hourly rate included in Exhibit 1. d. Field Supervisors: The primary functions\of the Field Supervisors shall be to oversee the field operations and the performance of Supervising Monitors, compilation of Operational Reports, recommend approaches that maximize efficiency and ensure that safety measures are followed. The Field Supervisors shall be paid at the hourly rate included in Exhibit 1.The Field Supervisors'responsibilities shall include,without limitation: i. Oversee and supervise field activity; ii. Coordinate efforts with City personnel to maximize efficient use of all available resources; iii. Make suggestions to improve the efficiency of collection and removal of Debris; iv. Coordinate daily activities and future planning with the Supervising Monitors and other staff; v. Identify, address, and troubleshoot any questions or problems that could impact work area safety and eligibility; and vi. Accurately measure load hauling compartments and accurately compute RFP 2018-217-JC 32 volume capacity in cubic yards; document and record measurements and computations. e. Supervising Monitors: The Supervising Monitors shall coordinate actions of Field Monitors and Fixed Site Monitors, verify Debris eligibility, ensure verification and photographic documentation of Hazardous Stumps, leaners and hangers, coordinate daily operations with the DMC, compile, review, and manage reports, and resolve complaints. The Supervising Monitors shall be paid at the hourly rate included in Exhibit 1. f.' Fixed Site Monitors: The primary functions of the Fixed Site Monitors shall be to complete the load ticket and estimate volumes that have been transported to the TDSRS or final disposal site for processing, reduction, segregation, storage and disposal. The Fixed Site Monitors shall be paid at the hourly rate included in Exhibit 1. The Fixed Site Monitors' responsibilities shall include,without limitation: Create and maintain a complete and accurate record of the size of each load of Debris and other information about each load as may be needed on the Load Ticket; ii. Initial each Load Ticket before allowing trucks to proceed from the check-in area to the tipping area at the final disposal site; iii. Initial each Load Ticket for every load entering and leaving a TDSRS; iv. Ensure that Debris is properly segregated, processed and secured and that comingling of Debris does not occur; v. Coordinate efforts with the City, and the DMC/dispatch center or supervisor to maximize efficient and effective use of all'available resources; vi. Perform other duties as directed by the City and designated City personnel; vii: Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards; document and record measurements and computations. g. Field Monitors: The primary functions of the Field Monitors shall be to perform roving on- site, street-level work area inspections of Debris cleanup and collection, and verify that only Eligible Debris is being removed from eligible property within assigned Debris pick-up locations in the City. The Field Monitors shall complete and issue Load Tickets for Eligible Debris cleared and removed at locations designated by the City. The Field Monitors shall be paid at the hourly rate included in Exhibit 1. The Field Monitors' responsibilities shall include,without limitation: i. Shall utilize photographs and GPS coordinates of Debris to verify the source and type of Debris collected ii. Monitor truck collection activity; RFP 201 :-217-J 33 iii. Issue manifest Load Tickets at loading sites for each load; iv. Check the area for safety considerations such as downed power lines, children playing in area, need or availability of traffic control devices, and trucks and equipment are being operated safely; v. Ensure freon containing appliances are sorted and ready for freon removal on site or separate transport for freon removal before final disposal; vi. Perform a pre-work inspection of areas and Debris piles to help prevent damage caused from loading equipment used in operations, to identify covered utility meters, transformers, fire hydrants, mail boxes, and to look for and document potential Debris remedial issues; vii. Document damage occurring during Debris removal to utilities, driveways, road surfaces, vehicles or any other property, using photography whenever feasible, including identifying owners, circumstances of the damage (who, what, when, where)and filing a report with authorities with jurisdiction; viii. Before equipment moves to a new loading area, ensure the work area is clear of Debris to the specified level; ix. .Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards; document and record measurements and computations; x. Properly monitor and record performance and productivity of Debris removal crew; xi. Coordinate field inspection work and all other efforts with City, and DMC/dispatch center or supervisor to maximize efficient and effective use of all available resources; xii. Ensure that loads are properly contained before leaving the loading area; xiii. Ensure only Eligible Debris is collected for loading and hauling; xiv. Ensure only Debris from approved public areas is loaded for removal; xv. Document photographically trees and stumps that are considered hazardous; xvi. Verify that all trucks leaving the site have been completely emptied; and xvii. Perform other duties from time to time as directed by the City and Emergency Operations Manager. RFP 2018-217-JC 34 3.4 GENERAL SERVICES TO BE PROVIDED BY THE MONITORING CONTRACTOR 3.4.1 Pre-event:The pre-event services performed by the Contractor may include: a. The coordinated creation, implementation and modification, as necessary, of the City's Debris Management Plans and Standard Operating Procedures; b. Inter-agency cooperative exercises and training; c. FEMA guidance and policy; and d. Inspection of Temporary Debris Staging and Reduction Sites(TDSRS); 3.4.2 Post-event: The listed services performed by the Contractor must include: a. Contract administration; b. Debris estimates; c. Perform oversight for road clearance and Debris loading by DMCs; d. Provide TDSRS monitoring at various locations, including sites that handle materials from multiple contractors and or monitoring firms; e. Environmental assessment of TDSRS; f. Truck certification and equipment certification; g. TDSRS monitoring accommodating multiple municipalities/agencies; h. Quality assurance and quality control of all documentation pertaining to Debris management monitoring; Monitoring and documenting compliance with all Safety procedures; j. Assist the City in responding to public inquiries; k. Provide technical advice to the City; I. Be available to address questions from FEMA during and after services have been performed; m. Provide assistance with FEMA Category A expense worksheets and other submittals, audits, appeals and associated processes, as needed, until final file closeout regarding each individual disaster event;and RFP 2018-217-i • 35 n. Review and validate Debris removal contracting firm(s) invoices prior to submission to the City for processing. 3.5 MOBILIZATION AND NOTICE TO PROCEED The Contractor shall have a maximum of 24 hours from confirmed delivery of the City's Notice to Proceed to mobilize and begin their response. Notification will be made in writing by email, regular mail, and/or fax. Failure to mobilize in the allotted timeframe may result in the selection of another contractor, relinquishment of the right for future consideration and breach of contract. Upon activation the Contractor will begin coordination with the DMC and the City's emergency management personnel. 3.6 DELIVERABLES AND REPORTS At a minimum, the following deliverables must be provided to the City at the completion of the event response effort. However, deliverables shall in no way be limited to the following list. At its sole discretion, the City may add or delete deliverables to meet the needs of the City, State, or FEMA.All deliverables will be submitted both electronically, in a format specified by the City and on paper.The minimum deliverables to be provided include: 3.6.1 A log of complaints, damagesreported, correction or remedial measures and releases for remedial work performed from the property owner or the City as appropriate, in paper form and electronically; 3.6.2 Original Load Tickets, boxed, bound by date and sorted by ticket number; 3.6.3 Electronic Load Ticket logs detailing information from all paper Load Tickets; 3.6.4 Daily activity logs maintained by all personnel with individual signatures and initials, which shall identify issues address by all personnel and finalresolution; 3.6.5 Map books boxed by pass with daily logs; 3.6.6 List of Load Tickets issued by monitors, and list of lost/voided Load Tickets; 3.6.7 Each ineligible Debris pile will be tagged, in a format approved by the City, and a log of all ineligible Debris identified shall be compiled and submitted to the City; 3.6.8 Daily operational reports ("Operational Reports") shall be prepared by the Contractor and submitted to the City throughout the duration of the recovery operations. Daily reports shall document.the Debris Management Contractor's activities and progress from the previous day and shall be submitted 10:30 a.m. to the City,or designee. Each report shall contain the following minimum information: a. Review and accurately completed Load Tickets verifying that they are consistent with all reporting documents; RFP 2018-217-IC 36 b. The times of operation of all Debris loading trucks; c. Reports, maps and graphs to delineate production rates of crews and their equipment, progress by area and estimations of total quantities remaining, time to completion and daily cumulative cubic yards of Debris removed, processed and hauled. 3.6.9 A final report("Final Report") prepared by the Contractor and submitted to the Contract City within thirty (30) days of completion of the recovery operations. (Recovery Operations include closure and remediation of TDSRS and conclusions of all related operations.) At a minimum, this report will include a discussion of disaster response requirements and results and recommendations for future disaster responses. 3.7 DOCUMENT MANAGEMENT AND SUPPORT Contractor shall provide data management and support to the City during the emergency recovery effort, including the following: 3.7.1 Contractor shall create, and monitor Load Tickets to track and document the removal, processing and disposal of Eligible Debris. Contractor shall ensure that all Load Tickets comply with the requirements of FEMA and other federal, state, and local reimbursement agencies. Each Load Ticket shall contain, at a minimum, the following information: a. DMC's name; b. City's identification or contract number for the Contractor; c. Load Ticket number; d. Date and time of pick up; e. Date and time of delivery; f. Pick up location (by street address or block); g. Total cubic yards picked up; h. Debris classification; i. Truck ID number and capacity; j. If applicable, truck operator or employee name; k. Description of manpower and equipment used; ' I. Delivery Site; RFP 2018-217-JC 37 m. Signature of the City's designated representative; and • n. Signature of the DMC's designated representative. o. Signature of the Contractor's designated representative. 3.8 RECORDS KEEPING AND AUDITS Contractor will be subject to audit by federal, state and local agencies pursuant to the Agreement. Accordingly, Contractor shall keep throughout the term of the Agreement, all books of accounts and records customarily used in this type of operation, and as from time to time may be required by the City, in accordance with generally accepted accounting principles prescribed by the American Institute of Certified Public Accountants or any successor agency. In addition, Contractor must maintain copies of all reports, records, Debris reporting tickets, and correspondence concerning the work performed under this Agreement. Such books of accounts, records, reports, logs, Debris reporting Load Tickets and correspondence shall be kept for at least three (3) years after project closeout by FEMA or eight (8) years following the termination of the Agreement,whichever is later, unless the Contractor is notified in writing by the City of the need to extend the retention period. Upon the City's request, the Contractor shall scan all reports, logs, Load Tickets, invoices, correspondence, and related records concerning the Contractor's work under this Agreement and provide electronic copies to the City. The City shall have the right to inspect audit and examine during normal business hours, all such customary books of accounts, records, and reports created and maintained ?elating to Contractor's operations in performance of this Agreement. If the books of accounts and records are kept in a location outside the State of Florida, Contractor shall, at its sole cost and expense, arrange for them to be brought to a location convenient to the auditors for the City to be audited and inspected as set forth in this Agreement. Failure to maintain books of accounts and records as required shall be deemed a material breach of the Agreement. The City or its representatives shall make available to Contractor a copy of any audit report prepared by or on behalf of the City. Contractor shall have thirty (30) days from receipt of the audit report from the City or its representatives to provide a written response to the City regarding the audit report. Contractor agrees that failure of Contractor to submit a written response to the audit report in accordance with the requirements of this Section 3.6 shall constitute acceptance of the audit report as issued. The obligations arising out of this Section 3.6 shall survive the expiration or earlier termination of this Agreement. Florida's Public Records Law (Chapter 119, F.S.) requires that all records must be made available upon request by the public, unless they are exempt. This Agreement may be unilaterally cancelled by the City if Contractor refuses to comply with the requirements of Florida's Public Records Law. 3.9 OTHER OPERATIONAL CONSIDERATIONS 3.9.1 Inspection: All emergency Debris operations, including all Contractor's operations in performance of this Agreement, shall be subject to inspection by the City and other RFP 2015-217-JC 38 Governmental Authorities to ensure compliance with the Agreement and Applicable Law. 3.10 TECHNICAL ASSISTANCE Contractor may be requested by the City to provide technical expertise and guidance to support the City during the emergency recovery effort, including the following: 3.10.1 Assist in determining and assessing the impact and magnitude of the emergency event before federal assistance is requested, identifying damaged locations and facilities, assessing and preparing initial estimates of Debris volumes, distinguishing between pre-emergency damage and emergency-generated damage, documenting eligible costs, and describing the physical and financial impact of the emergency. 3.10.2 Provide training sessions for key City personnel. 3.10.3 Assist with developing, producing, and distributing public information bulletins or press releases concerning the emergency event and recovery efforts. 3.11 INVOICE AND PAYMENT 3.11.1 All invoices from the Contractor must be signed by the Contractor. Each type of work must be invoiced separately. Contractor must provide the information described below and any other information reasonably requested by the City to support the work performed.All invoices are subject to pre-audit verification and the City's approval prior to payment. 3.11.2 Releases of lien, if applicable, must be submitted with invoices. 3.11.3 Contractor must remit all invoices and supporting information to: Accounts Payable Division Finance Department S City of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach,FL 33139 A paper copy of each invoice must be provided and electronic copies also may be required. 3.11.4 Contractor must submit invoices to the City regularly and at least once every 30- days.Each invoice shall include copies of the Operational Reports as indicated in Section 3.6.8 of this Agreement, and daily logs, if applicable. 3.11.5 Invoices must be detailed and include information such as employee position, the employee's hourly rate, the actual hours worked and the actual tasks performed. The hourly rates must not exceed the prices included in.Appendix E to this Agreement. =27137301777M 39 3.12CITY'S OBLIGATIONS FOR MOBILIZATION 3.12.1 The City shall notify Contractor when a "hurricane watch" has been established for the City so that Contractor can plan for its mobilization. The City shall notify Contractor when a "hurricane warning" has been established for the City. Contractor shall be fully operational within twenty-four(24)hours after receiving a Notice to Proceed from the City. 3.12.2 The City shall furnish all information and documents reasonably necessary for the commencement of work, including a valid written Notice to Proceed. Balance of Page Intentionally Left Blank I / ��� RFP 2018-21'7-JC 40 • , APPENDIX D A.\\ A ,A . , i i \ Ail \ , / t , 1 v '.t. ,iii \ k ,, .ii, ,...:�- - Special Conditions 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2018-217-JC 41 1.TERM OF CONTRACT. Three(3)years. 2.OPTIONS TO RENEW. Option to renew is at the discretion of the City Manager for two(2)additional one(1)year periods. 3.PRICES. Not Applicable. 4.EXAMINATION OF FACILITIES. Not Applicable. 5.REQUIRED CERTIFICATIONS. Not Applicable. 6.SHIPPING TERMS.Not Applicable. 7. DELIVERY REQUIREMENTS.Not Applicable. 8.WARRANTY REQUIREMENTS. Not Applicable. 9. BACKGROUND CHECKS. The Contractor(s) shall conduct a full criminal background check at its own expense on each of its employees engaged in providing services under this RFP or any resulting Agreement prior to the commencement of said services. No Contractor(s) employee shall be eligible to perform services, pursuant to this RFP or resulting Agreement, if he or she: (1) has been convicted of , or was placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust; embezzlement; drug trafficking;forgery; burglary; robbery; theft; perjury; possession of stolen property; identity theft; fraud; money laundering; shoplifting; larceny; falsification of documents and/or (2)has been convicted of any sex, weapons, or violent crime including but not limited to homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist threats; kidnapping; assault; battery; and illegal weapon possession, sale or use. The Contractor(s) shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys'fees)or claims for injury or damages arising out'of its failure to comply with this requirement. 10. SUB-CONSULTANTS. The Vendor shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. 11. NEGOTIATIONS. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement, including final scope of services,deliverables and cost of services. RFP 2018-217-JC 42 (-APPENDIX E f� /\,,,, i �k �. A Siar i � Fi ,4 . Cost Proposal Form 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2018-217-JC 43 APPENDIX E COST PROPOSAL FORM Failure to submit, Cost Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cot indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive.All corrections on the Cost Proposal Form shall be initialed. , The hourly rates shall include all cost including applicable overhead and profit, lodging, meals, transportation, rentals, safety gear, telephone costs,cameras, GPS devices and other incidentals.. (A) (B) . (C) POSITIONS HOURLY RATES EST.HOURS TOTAL (AxB=C) 1. Emergency Operations Manager $ 112 2. Project Manager 1 $ 112 . $ 3., Data Manager $ 40 $ 4. Cost Recovery Specialist $ 40 5. Field Supervisors $ 336 $ 6. Fixed Site Monitors $ 840 $ 7. Environmental Specialist $ 40 $ 8. GIS Specialist $ 40 $ 9. Supervising Monitors $ 168 $ 10. Billing/invoice Analysts $ 40 $ 11. Administrative Assistants $ 40 $ 12. Field Monitors $ 4,200 $ GRAND TOTAL(Items 1-12) $ Bidder's Affirmation Company: Authorized Representative: . Address: Telephone: Email: Authorized Representative's Signature: RFP 2018-217-JC 44 � J APPENDIX F Er i Insurance Requirements 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 201 -217-JG 45 AA Ami INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability(occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in"insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. XXX 6. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 7. Other Insurance as indicated: Builders Risk completed value $ .00 _Liquor Liability $ .00 Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 8. Thirty(30)days written cancellation notice required. XXX 9. Best's guide rating B+:VI or better, latest edition. XXX 10. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFP 201 :-217 JC ,�,. 46 APPENDIX G /\\Citywide Procedure No. 16.06 for Procurement Requirements for Federally Funded Grants and Projects 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2018-217-JC 47 DATE ISSUED: Page: 1 SEQUENCE j\ ' l rA A A ' B E H MARCH 2018 Of: 8 NUMBER: DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. , RESPONSIBLE DEPARTMENT: PROCUREMENT I. PURPOSE. The purpose of this procedure is to implement the procurement requirements of the "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" (2 CFR Part 200) adopted by the United States Office of Management and Budget. II. APPLICABILITY. This procedure is applicable to the expenditure of any funds, pursuant to awards or funding agreements, to which the,2 CFR, Part 200, requirements are applicable. The requirements stated herein shall be strictly adhered to by all employees, regardless of department, who are involved in the procurement of goods and services to which the aforementioned federal regulations are applicable. In addition, requirements stated herein shall be strictly adhered to by all employees involved in the administration of a City contract to which the procedures apply, including (but not limited to); representatives of the City department or division requesting the procurement activity or contract; evaluation committee members; consultants and technical advisors; specification writers, and project managers overseeing administration of the contract and the provision of the goods or services acquired with applicable state or federal funds. - A. City's Procurement Code. Other than those requirements stipulated in this procedure or in the terms and conditions of a particular State or federal financial' assistance agreement (or in any applicable rules and regulations of the awarding State or federal agency), procurements funded with State and federal financial assistance agreements shall be conducted utilizing the City's own procurement regulations. III. CONFLICTS OF INTEREST. City employees and agents engaged in the selection, award, and administration of contracts funded in part or in whole by State or federal financial assistance shall observe the highest ethical standards.No employee, officer, or agent of the City may participate in the selection, award, or administration of a.contract,supported by State or federal financial assistance if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the partiesindicated herein, has a financial or other interest°in o,r a tangible personal benefit from a firm considered for a contract. Employees, officers, and agents of the City may neither solicit nor accept gratuities, favors, or anything -of monetary value from contractors or parties to subcontracts. Violations of these provisions may result in adverse employment action(s) and, in some cases, criminal penalties including imprisonment. A. Organizational Conflicts of Interest. No bidder may be considered for award if the bidder, or its parent company, affiliate or subsidiary organization, has participated in the preparation of the City's specifications for the particular solicitation under consideration. DATE ISSUED: Page: 2 SEQUENCE ; ` lV cc , MARCH 2018 Of: 8 NUMBER: �` t i DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT IV. ALLOWABLE FEDERAL PROCUREMENT METHODS (2 CFR §200.320). Absent specific approval from the awarding federal agency (which may also be in the financial assistance agreement or funding agency program regulations), only the following five (5) methods of procurement may be used: 1. Micro Purchase. Micro purchases are small purchases made without the need for competition where the purchase price does not exceed $3,000 in the aggregate (or $2,000 for construction•services covered by the Davis-Bacon Act). 2. Small Purchase Procedures (Quotes). While quotes are normally allowed for purchases purchases under $100,000; City policy, being more stringent, only allows the small purchase procedure for purchases up to $50,000. Federal regulation requires an "adequate" number of quotes, but as guidance, it is recommended that a minimum of three (3) quotes should be obtained. A no-bid or no-response does not count as a quote for obtaining multiple competitive quotes. 3. Formal Sealed Invitations to Bid (ITB).. For the purchase of goods where cost is the primary determinant for award, an ITB may be used. City ITB procedures and standard practices apply. 4. Requests for Proposals (RFP). For the purchases of goods or services where a combination of qualifications,.proposed scope and cost are the determinants for the award, an RFP may be utilized.City RFP procedures and standard practices apply. 5. Requests for Qualifications (RFQ). For the purchases of architectural, engineering, landscape architectural, and surveying services where qualifications is primary the determinant for the award, an RFQ may be utilized. City RFQ procedures and standard practices apply. For other goods or services, an RFQ may not be utilized. 6. Non-Competitive Proposals. Non-competitive proposals are allowed only where (i) the item is available from only one source, (ii) public exigency (urgency) or emergency will not allow the delay for a competitive solicitation, (iii) the federal awarding agency approves a written request, or (iv) after solicitation of a number of sources, competition is not obtained. The awarding agency should be notified for approval any time the City intends to enter into a non-competitive contract. V. ADVERTISEMENT (2 CFR §200.320). Formal solicitations(i.e., ITB, RFP, RFQ) issued pursuant to this procedure, not exceeding an estimated value of$500,000, shall be publically advertised at least once in a newspaper of general circulation at least 21 days prior to the deadline for receipt of bids or proposals. Formal solicitations (i.e., ITB, RFP, RFQ) issued pursuant to this procedure, exceeding an estimated value greater than $500,000, shall be publically advertised at least once in a newspaper of general circulation at least 30 days prior to the deadline for receipt of bids or proposals. DATE ISSUED: Page: 3 SEQUENCE , , ; MARCH 2018 Of: 8 NUMBER: 1 ;r° a f13 DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT VI. LOCAL PREFERENCES PROHIBITED (2 CFR §200.320). The use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals is prohibited except where applicable federal statutes expressly mandate or encourage such a preference. VII. COST PLUS A PERCENTAGE OF COST METHOD OF CONTRACTING PROHIBITED (2 CFR 200.323). The cost plus a percentage of cost and percentage of construction cost methods of contracting may not be used. VIII. TIME AND MATERIALS METHOD OF CONTRACTING DISCOURAGED (2 CFR 200.318(j)(1)). The City may use time and material type contracts only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk. IX. BOND REQUIREMENTS (2 CFR §200.325). Notwithstanding Florida law or City practice, at a minimum for construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold (currently $150,000), the following requirements must be met: A. A bid guarantee from each bidder equivalent to five percent (5%) of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required , within the time specified. B. A performance bond on the part of the contractor for 100 percent of the contract price. C. A payment bond on the part of the contractor for 100 percent of the contract price. X. FULL AND OPEN COMPETITION (2 CFR §200.319). Federal regulations regarding procurement transactions funded with federal financial assistance require such transactions to be conducted in'a manner that provides full and open competition.This means: A. As provided in Section 7.401 of the City's Procurement Code and 2 CFR §200.319(a), in order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids or requests for proposals shall be excluded from competing for such procurements. • DATE ISSUED: Page: 4 SEQUENCE AAA MARCH 2018 Of: 8 NUMBER: '\, ' �'�i�,''�"f^ ' DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS.. RESPONSIBLE DEPARTMENT: PROCUREMENT B. Solicitations shall incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The following situations are specifically listed in federal regulations as situations considered to be restrictive of competition_and must be avoided: 1. Placing unreasonable requirements on firms in order for them to qualify to do business; 2. Requiring unnecessary experience and excessive bonding; 3. Noncompetitive pricing practices between firms or between affiliated companies; 4. Noncompetitive contracts to consultants that are on retainer contracts; 5. Organizational conflicts of interest; 6. "Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement;and 7. Any other arbitrary action in the procurement process. C. The solicitation shall identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. D. When a Request for Proposals (RFP) method of solicitation is used, the RFP must • identify all evaluation factors and their relative importance. The RFP solicitation shall contain in writing the method for conducting the technical evaluation and any other necessary evaluations of the proposals received. These evaluations may be conducted by the advisory committee appointed to.review the proposals (or by a subcommittee thereof)or by a separate technical committee, as set forth in the RFP. Xl. SPECIFICATION REVIEW. Specifications for the purchase of materials, supplies, equipment and services should permit open and competitive bidding. The purchase of unnecessary or duplicative items shall be avoided. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine theTmost economical approach. DATE ISSUED: Page: 5 SEQUENCE fk ' BEACH MARCH 2018 Of: 8 NUMBER: i I DATE UPDATED: PO.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XII. CONTRACTING WITH SMALL ,AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS. (2 CFR §200.321). The City must take all necessary affirmative steps to assure that'minority businesses, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps must include: A. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; B. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; C. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; D. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; E. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and F. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1)through (5) of this section. XIII. RESOURCE.CONSERVATION AND RECOVERY ACT (2, CFR §200.322). The City and its contractors shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 includeprocuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. The United States Environmental Protection Agency (EPA) maintains a list of items which can be made with or use recovered (recycled) materials. (40 CFR, Part 247). For solicitations regarding the purchase or acquisition of those items for which guidelines have been adopted by the EPA,the requesting City department or division shall specify in its specifications the use of recovered materials and the highest percentage of recovered materials that reasonably may be required consistent with maintaining a satisfactory level of competition. Federal law does not require the procurement of goods that (i) are not reasonably available within a reasonable amount of time, (ii)fail to meet reasonable performance standards, or(iii) are only available at an unreasonable price. Upon the conclusion of any contract requiring the use of recovered materials of an EPA listed item, the project manager from the requesting City department or division shall obtain a statement from the Contractor regarding the actual percentage of recovered materials utilized in the completion of the`contract. DATE ISSUED: Page: 6 SEQUENCE r ,'%1\i'\IEAC DATE UPDATED: Of: 8 NBER: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XIV. CONTRACT COST AND PRICE (2 CFR §200.323). A. Cost or Price Analysis. A cost or price analysis in connection with every procurement action in excess of the federal Simplified Acquisition Threshold (currently $150,000) shall be completed. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, the requesting department must make or receive independent estimates before receiving bids or proposals.. B. Negotiation of Profit.The City must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting,'the quality of its record of past performance, and industry profit' rates in the surrounding geographical area for similar work. XV. AWARD TO RESPONSIBLE CONTRACTORS (2 CFR §200.318). Consistent with Section 2-369 of the City Code, the City may only award contracts to responsible contractors possessing the ability toperform successfully under the-terms and conditions of the proposed procurement. In determining whether a contractor is responsible, consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. A contract may not be awarded to a party listed on the government- wide Excluded Parties List System in the System for Award Management (SAM) or to a party listed on the State of Florida's or City's suspended or debarred lists. XVI. CONTRACT PROVISIONS. All agreements awarded pursuant to this procedure shall, at a minimum, contain the contract provisions in Appendix II to Part 200 — Contract Provisions for Non-Federal Entity.Contracts under Federal Awards (See Exhibit A). In addition,the requesting City department or division shall provide the Procurement Department with any additionally required State or federal terms and conditions that must be included in the solicitation and the contract pursuant to a particular grant or award. XVII. CONTRACT OVERSIGHT.The City department or division which requested a solicitation or contract be issued or entered into by the Procurement Department shall be primarily responsible for maintaining diligent oversight over the contract and thecontractor to ensure that the contractor performs in accordance with the terms, conditions, and specifications of its contract or purchase order. Written notice shall be provided to the Procurement Department of any situation in which a contractor is not 'performing in accordance with the terms, conditions, and specifications of its contract or purchase order for appropriate action, which action may be up to and include contract termination. DATE ISSUED: Page: 7 SEQUENCE M I A MARCH 2018 Of: 8 NUMBER: i`� ( DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XVIII. PROCUREMENT FILE (2 CFR §200.318). For contracts awarded which are funded in part or in whole by State or federal financial assistance,the Procurement and Contracts Division project. file shall contain the history of the procurement to include: A. A copy of the solicitation and all addenda thereto, if any; -B. A copy of the publication or advertisement of the solicitation (if applicable); C. Copies of the quotes, bids, proposals or responses received; D. A copy of the Quote/Bid tabulation-or selection committee meeting minutes; E. A copy of the Council Agenda item approving the contract(if required); F. A copy of the resulting contract and/or purchase order; G. Copies of any required bonds and/or certificates of insurance; and H. For federally funded procurements and contracts, the rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. • I. A screenshot or other documentation reflecting that the party awarded a contract was not listed on the government-wide Excluded Parties List System in the System for Award Management (SAM) or on the State of Florida's or City's suspended or debarred lists. 5. REFERENCE. This procedure is based on the requirements of the "Procurement Standards" (2 CFR §200.317 through §200.326, and Appendix II) of the "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" (2 CFR Part 200) adopted by the Office of Management and Budget, available via the following link: https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200 main 02.tpl In the event of any conflict between standard City policy or practice and the federal Procurement Standards (now or as may be amended in the future), the federal Procurement Standards shall • control for any procurement involving federal financial assistance. a 4 / I DATE ISSUED: Page: 8 SEQUENCE IMIAMIBEACH MARCH 2018 Of: 8 ' NUMBER: DATE UPDATED: P0.16.06 is CITYWIDE PROCEDURE SUBJECT: , PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. . RESPONSIBLE DEPARTMENT: PROCUREMENT Prepared by,,o 4 , p . Procurem:.s-. Reviewed by: (WA.,.1 itc 4 . . :•' Internal Auditor Vii) Chi- Fin. cial Offi er Assistant City Manager ( , Approve 9 by: i. r� 31,3�,? City Ma nager Date , N, EXHIBIT A Appendix II to Part 200 Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is-the inflation adjusted amount determined by the Civilian Agency Acquisition Council `and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.0 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or'breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience`by the non-Federal entity including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144,and 3146-3148) as supplemented by Department of Labor regulations .(29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland' "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans Or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. EXHIBIT A (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of$100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a"rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for transportation or transmission of intelligence., (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding agreement" under 37 CFR§401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-.7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental.Protection Agency(EPA). (H) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201). (I) Debarment and,Suspension (Executive Orders 12549 and 12689)—A contract award , (see 2 CFR 180.220) must not be made to partieslisted on the.governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (J) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of J ` EXHIBIT A Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (K) Procurement Of Recovered Materials. A non-Federal entity that'is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. , . . . _ . • MIAM1BEACH . City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490. , ADDENDUM NO.'1 RFP 2018-217-JC• DISASTER DEBRIS MONITORING July 2, 2018 This. Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issuedby the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. MODIFICATIONS. RFP DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 PM., on Tuesday, July 17, 2018, at the following location: City of Miami 1 Beach, Procurement Department, 1755 Meridian Ave, 3ru Floor, Miami Beach, FL 33.139. Additional questions received will be answered in a forthcoming addendum. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with -a copy to the City Clerk's Office at RafaelGranadoCa miamibeachfl.gov. �I Procurement Contact: Telephone: Email: Jason'Crouch 305-673-7000, ext. 6694 JasonCrouch(a�miamibeachfl.gov. Proposers are reminded to acknowledge receipt of this addendum as , part of your RFP submission. c rely, �. ii---N-- /14Z,, lex enis Pro cement Director 1 ! ADDENDUM NO.'I _ ........, RFP 2018-217-JC . . . • . , MIAMIBEACH .• • City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139,www.miamibeachfl.gov' PROCUREMENT DEPARTMENT Tel: 305-673-7490. - ADDENDUM NO. 2 , RFP 2018.217-JC DISASTER DEBRIS MONITORING July 13, 2018 This Addendum to the above-referenced .RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined)... I. MODIFICATIONS. RFP DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 PM, on Tuesday, July 24, 2018, at the following location: City.of Miami Beach, Procurement Department, 1755 Meridian Ave, 3ru Floor, Miami Beach, FL 33139. - • Additional questions received will be answered in a forthcoming addendum. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado c@miamibeachfl.gov. • • Procurement Contact: ' . Telephone: -. Email: • ' Jason Crouch 305-673-7000, ext. 6694`_-'JasonCrouch(a.miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. " /S' p ely, ( • 1. lex •- is Proc. -meat Director ' , , �,.e. �a � �°ADDENDUM N0.2.. ��._ ._ .k..,,, _ _�_.�.,._ ..a,.��.... ..��.r.. m.. w�.._.., ,�� .� "_��.�...,. _b-._. RFP 2018-217-JO - S - 11 ' E MIAMI EACH City of Miami Beach, 1755 Meridian Avenue,3rd Floor.Miami Beach, Florida 33139,www.miamibeachfl.oov PROCUREMENT DEPARTMENT Tel: 305-673-7490. • ADDENDUM NO. 3 RFP 2018-217-JC DISASTER DEBRIS MONITORING July 18, 20.18 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. ANSWERS TO QUESTIONS RECEIVED. Q1: In the event of a Hurricane or other Disaster Event that occurs before October 3,2018, and requires Disaster Debris Monitoring (or Emergency Repairs/Recovery documentation assistance)will.Miami Beach mobilize the existing contractor andor mobilize the "new" contractor per RFP 2018- 217JC? Al: Once a new contract is executed, the "new" contractor will be requested to mobilize for such an event. Q2: In the event of a Hurricane or other Disaster Event that occurs before October 3,2018, and requires Disaster Debris Monitoring (or Emergency Repairs /Recovery documentation assistance) and Miami Beach mobilizes the existing contractor, will Miami Beach " hand over " the. remaining work and files to th.e,"new" contractor award per RFP 2018-217JC? A2: Should such an event occur and another contractor is engaged in debris monitoring, the-contractor will complete the work associated • with that event. • Q3: Will the City require bonds for the monitoring? A3: A payment and performance bond is not required. Additional questions received will be answered in a forthcoming addendum. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at. RafaelGranado(a)miamibeachfl.gov.. ADDENDUMNO.3 ..n..__..wa_.�_....-�,....�_s. _ ._..._.._._ ._.�.._........_.._._..n._..-, RFP 2018-217-JC IJ . Procurement Contact: Telephone: Email: Jason Crouch 305-673-7000, ext. 6694 JasonCrouch@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Si ely, " a D' 1s fox roc , -ment Director { 7{I 1 • • • 2 ADDENDUM NO.3 RFP 2018-217-JC `' ATTACHMENT C PROPOSER'S RESPONSE TO THE (RFP) Detail by Entity Name Page 1 of 2 Florida Department of State i DIVISION OF CORPORATIONS 4:6 Atarg ,t rs Department of State / Division of Corporations / Search Records / Search by Entity NamelI Detail by Entity Name Florida Limited Liability Company ROSTAN SOLUTIONS,LLC Filing Information Document Number L14000169270 FEI/EIN Number 20-5425053 Date Filed 10/30/2014 Effective Date 11/01/2014 State FL Status ACTIVE Last Event r CONVERSION Event Date Filed 10/30/2014 Event Effective Date 11/01/2014 Principal Address 3204 FOX SQUIRREL LANE VALRICO,FL 33596 Mailing Address 3433 LITHIA PINECREST RD,STE 287 VALRICO,FL 33596 Registered Agent Name&Address CORPORATION SERVICE COMPANY 1201 HAYS STREET TALLAHASSEE,FL 32301-2525 Authorized Person(s)Detail Name&Address Title Authorized Member,Manager,President STANKUNAS,DARIUS J 400 64TH AVE 1102 WEST ST PETE BEACH,FL 33706 Title Authorized Member,VP ROSANIA,SAM 3204 FOX SQUIRREL LANE VALRICO,FL 33596 Title Director,VP,Manager http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 8/13/2018 Detail by Entity Name Page 2 of 2 STANKUNAS,JOHN 400 64TH AVE 1102 WEST ST PETE BEACH,FL 33706 Annual Reports Report Year Filed Date 2016 02/08/2016 2017 01/12/2017 2018 02/01/2018 Document Images • 02/01/2018--ANNUAL REPORT View image in PDF format 01/12/2017—ANNUAL REPORT View image in PDF format 02/08/2016—ANNUAL REPORT View image in PDF format • 01/29/2015—ANNUAL REPORT View image in PDF format 10/30/2014—Florida Limited Liability View image in PDF format FlotiCe Department of State,Division of Corporations • • http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 8/13/2018 •,. .. • . , ... „. , .. . .. • • , .* .. 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' .. `S • ✓'.5''V, • -4,k-,`'''' ..j,g t,t` •a A' M:"'Y e'e6: •..It t'• ,t !t :t »1, , ''sr •Mk,'''is:'•p'. •s• rO''i" . a."}: a ' u '47:', t , �.. , " ,' ` . �>1,,:..,� rt^>°r'.: .." ',�"', ` ,x s` :ma x`:},> •s•sx. • x • ,6:« '{: , ;,M. "' *• ....„4,,,,,,,}, ��"�.." , -,. N ,,r, ',Y•'_�-:" `''Y:',a >.,tf, , r, .'f>r.,y;+•�>��.� 14•••,r;:'•-• : Ji}-'t. .4 "5>„...„41:%,4,:,:;,k p' '. a ; rktr DISASTER DEBRIS MONITORING SERVICES i,• kw '. . "~ ., cOF MIAMI BEACH FLORIDA ,; _ "- % ":> w;� FOR THE CITY , �.t� -.`.'i2�"'x,z,.,�Y .,r .sy, :1y;<". 'M' •v':1;, 'x�.�"S; •':o�.. 7.s„•��,, e 3; 't�'�F �� • :4,„r. 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"S6MB ,-,,,,...,,.,---„,,,...--..,,,,,,,,-..7..--..4.,,,-.„-'",''». ` � '"'`""fi '"` . �_ + . ^4i".`;; ; _• ;�y ';4:- "' .� +ROSTAN SOLUTIONS,,LLC • ;wi r • ` t.;:t ' ',1i,'4,:R:,,,�2�,l�;M "`-:F..Y=.,` ". :::. '. ,, ,,.. ',. . .v ,- -•:.te 7401 Wiles Road ':^--; . t ° w• :ax'e • :4 1 mrCa: - t ..a t ,e � r " ii"m rk3a ° :;*:t,� s3 '? yr. na ° ,a a . ° '1 : q . • � i �5 S . $ .4—PoS ,,,,„5::":0P1 • f .e � L '6ta'b.,�5s at4: .4 . a xFC©NENS �.,pA*TBLQa ier TAB 1 COVER LETTER AND MINIMUM QUALIFICATIONS REQUIREMENTS 3 ; 4 1.1 Cover Letter 1.2 Appendix A:Proposal Certification,Questionnaire&Requirements Affidavit 6 1.3 Minimum Qualifications Requirements 12 TAB 2 EXPERIENCE AND QUALIFICATIONS 14 2.1 Qualifications of the Proposing Firm 15 2.1.1 Company Profile 15 i 2.1.2 Experience Overview 21 22 2.1.3 Reimbursement Programs Experience 2.1.3 Past Project Experience 23 2.2 Qualifications of the Proposer Team 33 2.2.1 Organizational Structure 33 2.2.2 Key Personnel 34 2.2.3 Rostan Team Resumes 35 63 TAB 3 APPROACH AND METHODOLOGY , 3.1 Understanding the City of Miami Beach,Florida 64 3.2 Rostan Strategy and Approach 67 3.3 Debris Collection,Management,and Disposal Plan 69 3.4 Automated Debris Management System[ADMS] 79 3.5 Additional Related Services 84 3.6 Public Assistance Consulting 88 TAB 4 APPENDIX E:COST PROPOSAL: 91 nosTAN soLuTIONS,LLC 1 DOCUMENT COPY �3:' RPP 2018 2t7-JC I M1APA3 REACH,PLORIRA { • • • • ... . ... • . . 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'1V. � I ,, t ; * ' °gi- ”:, ` DISASTER DEBRIS MONITORING SERVICES �. , .1 .` , .fit ,. .. -%;:r.. ° •` i FOR THE CITY OF MIAMI BEACH, FLORIDA tg <, i.. '�:'� #;i�w .%<» >:'�•Y.„x_9,°, � : ',+ a 77.7;' ':m',, i .£tom<` 6f'" >F;:<.:" ?v; rt fafmi � « i _ ,j ...`"a:t{ yt a�'..•.*•j],A,, i.;, �"�ii• • «...„,AP .•i, ., �`/ foriffni, .,A .7tL. `a ,;„,t,...,,;,.. , ,,-.../7:, -. L•' '» .44, t - ;• ". ,T.1,., ,f ,/,«e, l „µ ,T V . >:Nit.v,. 3k, ': e,' e. '2 ..RGF'�' w @Yt f '1"/„ ` ,-`; N y�, p ' r4 • "/til . �., , ;:'"r. 1 .1 Cover Letter .4 .ilia. 4i;-r.f x�.!,:,-:, Ani,i '. t,. i " • 1 .2 Appendix A: Proposal Certification, -,r -. : , Questionnaire & Requirements Affidavit •ski- .x R::.. L,< ''i.b.. 'S .. ,,-e l.-< .:'.4„ .:4 A"i '.i;n 1 .3 Minimum Qualifications Requirements • 4,,...... ., •.4:• 1 ';. `":--4 •" '41.2.51:', <r ` il 'xis y ,k .,.fw Mr - •,„,,..• � . ''SUBMITTED:BY, ,£' ".: - . `, ROSTAN SOLUTIONS,LLC 7401 Wiles Road ' ' Suite 140 Springs, FL 33067 ^ • am Rosania, Exec. V.P. • a • E• mail:srosania@rostan.com". ROST-AN .. Tel: 813.505.1313. , ' Fax: 813.333.7330 www.rostan.com w' FIOSTAN SOLUTIONS,Li:C i DOCUMENT COPY 3. I RPP 201!3-2t7-JC l MIAMI BEACH.FLORIDA ROSTAN SOLUTIONS,LLC 7401 Wiles Rood,Suite 140 ' oisnsTFa 5 Coral Springs,FL 33067 �Recs) r T:813.333.7042 I F:813.333.7330 SOLUTIONS \--www.rostan.com. July 24,2018 City of Miami Beach Procurement Department Attn:Jason Crouch,Procurement Contracting Officer 1755 Meridian Avenue,3rd Floor Miami Beach,Florida 33139 Re:RFP No.2018-217-JC—Disaster Debris Monitoring Dear Mr.Crouch and Selection Committee Members, Rostan Solutions LLC (Rostan) traces its roots to 1999 when Malcolm Pirnie, Inc. launched a disaster recovery consulting practice.Today,Rostan is a privately held business whose two principal partners led the original development of the disaster recovery consulting practice in 1999.Rostan was intended to,and is still to this day,focused on one-thing—assisting its clients in recovering from disasters. t i Our mission is to promote and implement responsible solutions to ensure communities are better prepared to respond to,and expeditiously recover from,disaster events.We pride ourselves on being a specialized ' firm that is selective in its pursuits and has stayed client-focused while avoiding the bureaucracy of larger firms that prioritize profit margins and shareholder interests over those of their clients. As a result,we are able to provide clients with dedicated,personalized service and a vast array of knowledge specific to disaster recovery and federal funding programs. Rostan's primary areas of expertise are: ' Disaster Debris Monitoring = Public Assistance and hong term Recovery , Resiliency and Mitigation Working alongside the City, our team will augment your staff to provide enhanced solutions to many aspects of disaster response and recovery including planning and preparedness, post-disaster debris monitoring,and FEMA public assistance and mitigation funding support where appropriate. In addition to our core services,Rostan is the sole purveyor of HaulPass®,the ii ���� original and most trusted name in automated debris.management. HaulPass8 has been deployed on more than 100 debris monitoring projects since 2008, including more than 20 projects in Florida following Hurricane Irma last year. Since HaulPass®was developed,we have never delayed a recovery effort,stopped work,or been forced to use another datacollection method dile to resource capacity, data integrity; or hardware issues.In fact, HaulPass® was awarded the 2013 Grand Prize for Operations Management by the American Academy of Environmental Engineers &Scientists primarily due to its cost effectiveness,reliability, and ability to streamline complex data collection requirements. J ROSTAN SOWTiOHS,LLC I DOcuM NT copy -'44.-, RFP 20173417-JC4 MIAMI REACH FLORIDA, Adam Ferguson will serve as the primary contact person for Rostan on this project. He can be reached utilizing the contact information below: Name: Adam Ferguson Title: Project Manager Phone: 305-877-3499 Fax: 813'333-7330 E-mail: aferguson@rostan.com We take several measures to ensure that our bookings and workload never exceeds the capacity of our workforce. While our workforce continues to grow, and we gain greater capacity to service addition contracts and clients,we always maintain a capacity buffer so that we can respond to the most unexpected situations.The 2017 hurricane season served as a perfect example.We exceeded response time requirements for all activated standby agreements. This included more than 25 activations in four states and Puerto Rico. Conservatively managing our bookings, and subsequent workload, enabled us to add additional select clients in Texas and Florida following Hurricanes Harvey and Maria. In total,we provided debris monitoring services to more than 30 clients during the 2017 hurricane season. Lastly,we firmly believe that our employees are the most dedicated in the industry.We are an integrity- driven company that puts our client's interests first and foremost.When we serve a client,in any capacity, we become a member of that community If you should have any questions or require any additional information,please do not hesitate to contact us.We appreciate your fair consideration and welcome the opportunity to demonstrate to the City why Rostan is the optimal choice to provide debris monitoring and recovery services. Very truly yours, Sam Rosania Executive Vice President Rostan Solutions,LLC Ro- STAN ROSTAN SOLUTIONS LLC ( DOCUMENT COPY 5 ` RFP 2018-217-JC MIAMI BEACH,FLORIDA Solicitation No: Solicitation Title: 2018-217-JC Disaster Debris Monitoring Procurement Contact: Tel: Email: Jason Crouch 305-673-7000 x6694 jasoncrouch@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: Rostan Solutions, LLC No of Years in Business: No of Years in Business Locally: 12 12 OTHER NAME(S)PROPOSER/ A S OPERATED UNDER IN THE LAST 10 YEARS: NFIRM PRIMARY ADDRESS(HEADQUARTERS): 3433 Lithia inecrest Road, Suite 287 CITY: Valrico STATE: Florida ZIP CODE: 33596 TELEPHONE NO.: 813.333.7042 TOLL FREE NO.: N/A FAX NO.: 813.333.7330 FIRM LOCAL ADDRESS: 7401 Wiles Road, Suite 140 CITY: Coral Springs STATE: Florida ZIP CODE: 33067 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Sam Rosania, Executive Vice President ACCOUNT REP TELEPHONE NO.: 813.505.1313 ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: srosania@rostan.com FEDERAL TAX IDENTIFICATION NO.: 20-5425053 The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFP 2018-217-JC 17 1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status? YES X NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the.State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent,or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance. Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an •ublic sector agency? YES , X NO SUBMITTAL REQUIREMENT: If answer to above is "YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum,require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 7. Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft.Lauderdale, issued by the U.S.Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by RFP 201'8-217JC 18 resolution,elect not to index the living wage rate in any particular year,if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, • at its sole/option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. L -A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? X YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? X YES NO c. Please check all benefits,that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefitsare provided directly to the spouse or domestic partner,such as medical insurance. BENEFIT Firm Provides for Firm-Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners Health X X Sick Leave X X Family Medical Leave X X Bereavement Leave X If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.govlprocurement/. 9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded or perform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees RFP Ol& 17JC 1'9 with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from,,or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement. Beginning on December 1, 2016,the city shall not enter into a contract, resulting from a competitive solicitation issued pursuant to this article,with a business unless the business certifies in writing that the business has adopted and employs written policies,practices,and standards that are consistent with the city's Fair Chance Ordinance,set forth in article V of chapter 62 of this Code. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers'or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are ✓solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 /l Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Balance of Page Intentionally Left Blank RFP 2018-217�...�..�a�.�.,_�.� 20 • DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipients convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards, or in withdrawing or cancelling this solicitation, either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals,and may accept proposals which deviate from the solicitation,as it deems appropriate andin its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting.Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data; relating to the Proposal and the applicant including, without limitation, the applicants affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is theresponsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permittedcommunications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness.No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make'any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information,and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto, such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City.. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this!Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2018-217-JC 21 PsROPOSER°CER1IFICAT1ON�J - `+s a` n - n va • ♦ ... r . w me- sa er m+ v •c a I hereby certify that 1, as an authorized agent of the Proposer , am submitting the following information as my firm's Proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto,and the Disclosure and Disclaimer Statement proposer agrees to be bound to any and all specIficatiot s,terms and conditions contained in the solicitation, and any released Addenda arid-understand that the following are requirements of this solicitatiott:and tailure to comply will result in disqualification of proposal submitted; Proposer has not divulged,discussed, or compared the proposal with other Proposals and has not colluded with any other proposer Or party to,any other proposal;` proposer acknowledges that all informatiOn contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; ail responses,,data and information contained In this proposal, inclusiveof the Statement:of Qualifications Certification,Questionnaire and Requirements Affidavit`are true and accurate. Name of Proposer's Autharized,Representative: Title of Proposer's Authoazed.Representatives Sam f Qsania Executive Vice President Signature of Proposers Aithatzed Representative Date: ' 7/2312018 State of.SQU'Ttd CAROLINA ) On this 23 dday.of: duns ,.20 la personally l appeared before me Sam Rosanla who County of CHARLESTON ) stated that (s)he is the Executive Vice President of Rostan r�i liana.L ,a corporation,and that the instrument was signed in behalf:of the said corporation by authority, of its. board of:directors and acknowledged said. instrument to be its voluntary actand deed,,Before me: ' Notary Public for the St a of SOUTFI CAROLINA a s My Commission Expires:. ,� /e7• ., w HEATHER M.BISHOP ) Notify Putt state of South,Carotina My Commission Ems weino2i 1 :• .. as ,", nat �n-r-. e7e . ate :,a,,b,.' ro t 77,7*:•,,::;41,,,,Ittt...7,,,,,.•,.1..,-,,..•z„.„..„.,,,A,,,,T,Tep,::,:;%.c...*--.4.:i .7.,,,,,r,., .',,..,... . ,',,,,,,,, ,..%, 4,e..,6yrtiki.,n,;.t.,,,.;keg*4fi'd,w,,,,,.1.,,c,,.P,,,,..,".;:e;:.1.,i;4'74:..;..,,-44•,t,,,j,„‘i,.,k4):--g-°,i,'l.;57i.7.c,i,,N-.t...,.,,'i,t'::,,,W:..*. mo. .: ', e� 9 P 1.3 IVj)NIMlxQUALI CATIONSR2EQ RE311[E'NTC,S� 8 ° � a +, � . ;i %- §g iS �, "��[s� __<+�, 's.5.�,,.;e ,3e"e 3°",\ -----.. ria==. s � m�,a.v�os�� � , � �..� � h. ; � � e� � � 44� rte „5;`�a 2, MIIMUMELGrB � QUI�EMES� 11: s:° . . . � ` Rostan Solutions,LLC confirms that it has more than the minimum of five(5)years of experience providing disaster debris monitoring services,and set forth in our proposal will demonstrate that we have performed at least three(3)disaster debris monitoring projects, as prime contractor,during the past fifteen(15)years,resulting in 250,000 cumulative cubic yards of debris. Neither Rostan Solutions,LLC nor any officer,director,agent,or immediate family member(spouse,parent,sibling,and child)is an employee of the City of Miami Beach.Rostan Solutions,LLC confirms that no employee of the City of Miami Beach either directly or indirectly,owns an interest often(10%)percent or more in Rostan Solutions,LLC or any of its affiliates. • fix* P , ' ' '' The Rostan team has extensive experience providing emergency management consulting services to federal, state and local governments.We believe in remaining involved with our clients until the recovery process is complete.We have many long-term client relationships,and we are humbled by and proud of our references.Provided below are references for relevant projects.Please refer to Section 2.1.4:Past Project Experience,for project narratives regarding our references. DEBRIS'MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT°SERVICES :8$ . HURRICANE IRMA �300,000ICY ' '. CITY OF CORAL SPRINGS, FLORIDA PUBLIC WOiKSADMINISTRATION gN&s, � n Rich Michaud PROJECT START Director of Public Works ' 2017 r �� ,- 9500 W. Sample Rd. ,zt' ,,,,:-.4.1-;:.:,,5 p . ,g FI 33065 20 7 TEND Coral S ' s, '' 954-344-1165 office rmichaudc coralsprings.org DEBRhS MANAGEMENT ANDPUBLIC ASSISTANCE SUPPORT'SERUICES :oa 60 066 CY HURRICANE�IRMAx � ;' !.? P , - , CITYabF DANIA BEACH FLORIDA q 4 3 � , F,., Brad Kaine qr. Director of Public Services PROJECT START: 1201 Stirling•Road 2017 Dania'Beach,FL 33004 PROJECT END 954-924-6808.office 2017 bkaine@daniabeachfl.gov PIJBLICASSISTANCE, GRANTS FUNDING;AND DEBRIS MANAGEMENT SERVICES' HURRICANE a A 48,000°GY . , , : - o k -, a CITY OF NORTH PORT, FLORIDA DEPARTMENT OF PUBLIC WORKS E •S>>�vitIP#4� Monica Bramble PROJECT START --A Assistant Public Works Director 2017 i s 1100 N Chamberlain Blvd PROJECT END ` North Port, FL34286 ' + Ir° _;� Ongoing 'CIIEt.4p 941-240-8060 mbramble@cityofnorthport.com FLORIDAR(?sTAY�SQLU7lCNS LLQ ( DOCUMENT COPY 12RFP Oi$217 JCI MIAMI BEACH A r DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES HURRICANE IRMA I FEMA DR-4337 115,600 CY 6S,1NSHINE WATER CONTROL DISTRICT, FLORIDA Cory Selchan PROJECT START r 2 1 r District Superintendent 2017 water Cmstroi )istrict 954-7p6-6619 PROJECT END:y, Corys@fladistricts comp PUBLIC'ASSISTANCE, GRANTS FUNDING,AND DEBRIS MANAGEMENT SERVICES 2015 FLOODING-35,000 CY [HURRICANE MATTHEW-555,000 CY I HURRICANE IRMA-58,000 CY CHARLESTON COUNTY,SOUTH CAROLINA DEPARTMENT OF PUBLIC WORKS ,. 1 . - , James R. Neal, PE. '; PROJECT START 1, '_ '. Director;of Public Works 201''5 mm 1 4045 Bridge View Drive PROJECT-SEND. CHARLESTON -. North Charleston,SC 29405 Ongoing III COUNTY 113 843-202-7600 .office '- SOUTH CAROLINA 1, �: :. Heal@charlestoncount .or �� PUBLIC ASSISTANCE, GRANTS FUNDING, DEBRIS MONITORING AND MANAGEMENT HURRICANE SANDY I 340,000 CY/31,500 TONS' ra -, R TOWHIP OF BRICK NEWJERSEI ' ., 1 , N DEPARTMENT OF PUBLIC WORKS PROJECT START °i � 's Pd.� Patricia Totaro,Recycling Coordinator 2012 . 732-451-4066 office 4732-581-1694. cell PROJ ,i .. . ECT END 1 ptotaro@twp.brlck nl us 2014 VENDOR.CAMPAIGN CONTRIBUTION'S ; Darius Stankunas and Sam Rosania have controlling financial interest in Rostan Solutions,LLC.Neither Rostan Solutions,LLC nor any of its'principals with a controlling financial interest has contributed to the campaign either directly or indirectly,of a candidate J who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. :GODE`OF.BJSINESS ETHICS ' , °" ° Rostan Solutions,LLC confirms that it will adopt,as required in City Resolution No.2000-23879,the City of Miami Beach Code of Ethics,and will comply with all applicable governmental rules and regulations including,among others,the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. lAQDENDA ACKINOWLEDGENIENT :::::.,::::?.,'C''''.::::::::J 4: a. . ,....° °..,'' .° ,:,, �.� . ° .. . . . . Rostan Solutions,LLC acknowledges receipt of Addenda Numbers 1,2,and 3,released by the City of Miami Beach. ROSTAN, J ; Rfp 2098 i`JC ( MIAMI BEACH FLORIDA> tpSTA 4 SOLUTION,-1..!-!-C 1 DOCUMENT COpY ; 7 • • • •• 7 Il& IIII{•: `3 ♦ ............... BEACH: jam Ii - `�'Y 'I } 'l",fTim , "F":,, .. 1 ,,,,,r 41' * fit ,, 1.. !Tor. !NG •.. . , • . , . • . • • .. . • • . . . . . .. • .. .. . . . . :. . . . . . , • . .. .. r, :: ,::,,*,ArtirPgit r.;, s' .:°ply••0.1A:11447,1,‘ mss'It`S• .lye • . A • gas' I,.• •\\ ••,r e.` • ,. •,,...,.. .•,,,..• `\.`. �. ,ria= • • .:. •, 1.. •••;..,r: .,:q •• .- --,, 4 .: .•..... . •. „..„...„..,...z.,, ._ , ; • .• •_,• ....• • rya. V ,.s� x.x47.:••. . .,�' ..'., ;,v-tiNe ,•f« `;..- : ,"wM'0 '•i ".t , n" '' • t 400 .,M1 • _.� �+s. •.Y.,�� ' S i.' �:• W •1•+N: y a"' . ' .Y� - ,,,1.-- ;,F is,�'r+,M i i F Y,7 ;r•, .,�„'!'": y{`;. =4.`, };,". ,'i r. k=,,.t ; ,w�-: '' 4 • * I``-. '*.:�i..��.4r ,}0`.1-,11, `_ ;' ''" DISASTER DEBRIS MONITORING SERVICES '. ,,,,k_'� Ex', �# FOR THE CITY OF MIAMI BEACH, FLORIDA t tr+ ,.. t yam.-- .., x "F7 ,, - iP -Y' . (1'..<,� 5 F „y Tsr s .:.�.t '1`..A, E E C n.1.+111'++'I A s • +"; •"moi•, ,jitie 4000pr ` 2.1 Qualifications of the Proposing Firm N 2.1 .1 Company Profile ` � f .4'° z.t°€ r"',--:ti1, 2.1 .2 Experience Overview 2.1 .3 Reimbursement Programs Experience »g '' .' 2.1 .4 Past Project Experience ,,is 44 �W ,.hF � ,, - 2.2 Qualifications of the Proposer Team kaot 2.2.1 Organizational Structure .:SUBMITj.EL BY :,..4.:::'„ .t"." i!xn, '"ROSTAN SOLUTIONS,LLC 2.2.2 Key Personnel 7401 Wiles Road :•; Suite•140 •• , 2.2.3 Rostan Team Resumes Coral Springs, FL33067• 'Sam Rosania, Exec:=V.•P Email: srosania@rostan.com • RCYSTAN 'Tei:' • '813.505.1313 ' • Fax: 813.333:7330 ' www.rostan.com ROSTAN SOLUTIONS,LLC I.bOCUMENT COPY ( i RFP 201S-217-JC MIAMI BEACH,FLORIDA ):''''4"1::74:;:lt.:44 fesf & : "c:,�` _..-� �a -� k,4 : K '� - a, $� wed a'. «' .4iiz°; :'"A4titilkestf,'"*„.415;:::t§,'-; '';',:-',Vgu,';'''''sfo,'1::%? ° ., < x. 3 u eak' � c :;_2:;,,,!:1":„.1Liti,simititii#P:141.14,,,7-..AisIT.,,,,i109.,,,,,;N:„,,,X.,m;,.. 9..: fr2,.,1-7;:,„4-14144.v.,',7,,Viti-'44.Ye, ',:IK'''L'7'''''s*''''A'-`1L4'1, ',''''''':"'-7'' ,,,,„„ . :_, ;„,,,, , --.- -'-,,;' 2;:i'i:1' COMPANY PROFILE ROSTAN SOLUTIONS, LLC'II' Rostan Solutions, LLC (Rostan) is a Small Business Enterprise (SBE) and a Florida-certified 'STA engineering firm(Lic.#30927)tracing its origins to Malcolm Pirnie,Inc.(Malcolm Pirnie).In response to increasing client interest,in 1999 Malcolm Pirnie developed an emergency planning and disaster recovery management practice to assist clients in addressing their disaster management needs. In 2006, Malcolm Pirnie created Rostan as a wholly-owned subsidiary. In 2013, Malcolm Pirnie divested Rostan, and Rostan became an independent, privately owned small business whose principal partners led the original development of the emergency management and disaster recovery practice while with Malcolm Pirnie in 1999.Today Rostan can proudly say that it has served more than 100 clients throughout the United States with a history of successful federally funded projects and exemplary client satisfaction, Rostan is a client-focused firm that focuses solely on disaster response and recovery services.We employ more.than30 professional services personnel,all of whom maintain firsthand knowledge of federal and state-level policy, compliance, and disaster recovery programs. Our employees have extensive experience interacting with and working in coordination with Federal Emergency Management Agency (FEMA) and National Resources Conservation Service (NRCS), the two most relevant federal agencies responsible for disaster-generated debris collection efforts. Rostan has proven success in managing recovery programs and meeting complex documentation and records requirements for FEMA reimbursement for all relevant public assistance categories.Rostan employs disaster debris management personnel who have remained consistent throughout the years and together harness more than 150 years of experience in disaster recovery operations. Information about Rostan's projected key personnel for the City can be found in Section 2.2 of our Proposal. "l S. ,v.,,,,,,-.•4; �,3 ' � . d 6 1` t �' ( °as:ak � a fwd t N`+ 4 € � '',,,--',-,'*'7,4'-'7.:::-,51';',''''''‘,',-- i � • • rig �' - �4 4Yp�n.i�x��4'P f � 1Y £!f 4F..i& ° ra% � €�'� � -14 . � , � sr as �waXwr'. g fi mow$ ^' ; "',�3 y fix, r j ,� : - ';'.k x a s . s 'gv " .. • �� � � x � ar . ax. 5P a� � a�."•�' v ,�'�� a in a��'� �t r� � .xK � " � � 1a ,...-:',..!-,:v!gia € !x ''''',?,-t.,172$:::1 , ° ,, lid4 N Mx w,, � • sms' ,, r : ,g m -,-,,,,,,,4,:•-.:‘,,- `� t µ, 3 .-:--,, ,4'.•-,, --,,'.?-;,,...,,,A,..1%;--,.,,,',•,',-,:,,,A..,-,,,,,,,,3.i-i.:16.4.,i2., ',''''..1 '''..ki,-.'-' --,11.,!..,,;,, . •".:',Ii..,,,,".4'47,7t',.,,...'''',44e* ... -, '7 ',zr- • '4,e4t. ''''t,'".' i7_ . . q p° ap "'' Y , r � . : ..^, y ,f'' s ii 88 ' , •. >, � ,. � ,x»r'f...-...° '` as p .� ,...., � �� "aa '' a� - .} � �� yY, ..,m.'� ,' .� , ,.. w..,,,°� 4 ���xi- � �..�� �,..,..,.. I.RC$YAid so UTIO(�SLLC f Do Ja1 n cOP J` FIFP 2018 2I7 dC {MIA' I BnACh1 FLORIDA-, , , State of Florida Department of State I certify from the records of this office that ROSTAN SOLUTIONS, LLC is a limited liability company organized under the laws of the State.of Florida, filed on October 30, 2014, effective November 1, 2014. The document number of this limited liability company is L14000169270. I further certify that said limited liability company has paid all feesdue this office through December 31, 2018 and that its status is active. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the First day of February, 2018 ,,:,:„...7,..v.;1;„,,,,,,;:-:� raa - ... Secretary ofState Tracking.Number:CC4381447559 To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://servicessunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication a RFP 2018-217-JC MIAMI BEACH FLORIDA' ..s.. .N SC LL)7KStda LLC ( D4CU3Y9ENl COPY 1 j .4 ', 6 Florida'Board of 7'rofcsio al Engmce North Mono Srree:,Srn a 11412 ; ` a allahas�ee, :FL 323Q3-5263 Rost Z?Solutions,LLC " x,433 LITHI.A PINEC ftE3TROAD SUITE 287 ' A:LRICCI, Flr:.` 33596 :Each'licen•see`is solely responsible for nott ng the Florida:Board-of Professional Engineers` in writing the kccns e's current address, Nar°s e changes require legal d€�cu entation showing,o,aro" change. An original,a certi£ted,_. ; copy,or a duplicate fan original or certified cony til a document rlu.cli shows die legal name, chane be accepted unless there isna gixesti& about the authenticityof the document •, : raised-on its face,or because thegenuineness oftile*docuinent is uricertam, r because of another matter related to the application. At lean 90,days prior tt?the,expiration date io n nn this license,nse,a ouee of renewal be sent-Ica yo ur last lr , i address, If you:nhai e"notyet recexcee',your notice 60 days prior to the expiration date,,pleai.se cal"(850)5210500,or*tite,:Flo�ra"da.Board of l'rofessionat angineers, 26pkatioNorth` onroe; treet uit B-112,Tallaiiassee,Ff 32303-5268 or e-mail.• board pe.org Our website address is;lattp:, /�� J: pe org �,: o '' ''' - ::: ., . '', -:`,',.k,,,,' t �z '' P � ass" . mak 1 •-; 1c ess iia , eery` � tr t t t't4 -.,,,,,,,...,.,..,.-.,•,---.441 "ty la%i,: �ry P-g, tit M `f d J{ hid€$ F a' ,,,,-7: 4:-b° ^.5 °. •'� may ' r=}.4 es ,i.ur�hsrc e«i x• Is autiiorxzed-nnder the prowls}os�sr if S�rsr 71 fi tarn e5-,'tc offer ePgtnec ring services a to the public through a Pxofessxo *'ante-et a eus c-,-' ' ter 4'71,.Florida`Statutes ,K I, f - 3t�9 7 ROSTAN SOLUTIONS �cc' r}oc sr EN c cca � 17 �P 2fl'4'8-217,1O rvttAM se cc,FLORIDA`/ ._ .:. _ ..__. . ., . 1 eaFit ij:;. ato on -:.: Minority and Small Business Development Certification!Program. This is to certify that in accordance with City of Tampa Ordinance 2008-89 Rostan Solutions, LLC is hereby certified as a Small Local Business Enterprise (SLBE) In the following specialty(ies) Environmental Consulting, Environmental Engineering, Disaster Planning, Disaster Long-term Recovery, Disaster Debris Monitoring and Management, Resiliency This certification is valid from October 18, 2016 to October 18, 2018 Updates for recertification are required prior to the expiration date listed above. If at any time changes are made in your firm that are not in concert with our eligibility requirements,you agree toreport those changes to us for evaluation.The City of Tampa reserves the right to terminate this certification at anytime it determines eligibility requirements are not being met. Gregory K. Hart, Manager ;Minority and Small Business Development ROSTAfiSCLUTfOHS LLO[OOC 'e' EK 18 s z i RFP-Ai 8417-JO I MSAMI BEACH,FLORIDA'S `;a, DATE(MMIDDIYYYY) D CERTIFICATE OF LIABILITY INSURANCE 9/25/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTE:ACT Shelia Robertson NAM Lassiter-Ware Insurance of Tampa Bay PHONE FAX (800)545-8437 (AXC,No): (888)883-8680 1300 N. Westshore Blvd. E-MAIL SheliaR9lassiter-ware.com ADDRESS: Suite 110 Tampa, FL 33607 INSURER(S)AFFORDING COVERAGE NAIC$ INSURERA:Nautilus Insurance Company 17370 INSURED INSURERB:The Travelers Indemnity Company 25658 INSURERC.Travelers Casualty & Surety Co 19038 Rostan Solutions, LLC 3433 Lithia Pinecrest Road INSURER D: Suite 287 / - - INSURERE: Valrico, FL 33596 INSURERF: , COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE,AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS INSR•WVD POLICY NUMBER (MMIDDIYYYY) (MMIDDIYYYY) GENERAL LIABILITY EACH OCCURRENCE. $ 1,000,000 X DAMAGE TO RENTED 100 000 COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ EC92024046-10 9/29/2017 9/29/2018 CLAIMS-MADE IX I OCCUR MED EXP(Any one person) _$ 5,000 A X Contractors PollutionPERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2.000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 2,000,000 7 POLICY X JPE LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 X BODILY INJURY(Perperson) $ ANY AUTO BA6D62686217GRP 9/29/2017 9/29/2018 B ALL ALTOS OWNED SCHEDULED BODILY INJURY(Per accident) $ X .HIRED AUTOS X AUUTOSWNED (aeraccident)PERTY DAMAGE $ PIP-Basic $ 10,000 UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 A X EXCESS LIAB CLAIMS-MADE - AGGREGATE _$ 5,000,000 FFX2024047-10 9/29/2017 9/29/2018 DED RETENTION$ $ WORKERS COMPENSATION TORY LIMITS ER LIMIT • AND EMPLOYERS'-LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE Y I N X E.L.EACH ACCIDENT $ 1,000,000 C -OFFICER/MEMBER EXCLUDED, n NIA XAUB4149T66A17 9/29/2017 9/29/2018 (Mandatory In NH) E DISEASE'-EA EMPLOYEE$ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ AProfessional Liab Limits ECP2024046-10 9/29/2017 9/29/2018 Each Claim $1,000,000 Included with General Liab Claims-Made Aggregate $2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,It more space is required) CERTIFICATE HOLDER CANCELLATION -Evidence of Insurance SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE c/o Rostan Solutions, LLC THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 3433 Lithia Pinecrest Road , ACCORDANCE WITH THE POLICY PROVISIONS. Suite 287 ' Valrico, FL 33596 AUTHORIZED REPRESENTATIVE P Schmaltz/WENDTT `w"""'1' ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD ROSTAN SOLUTIONS LL- 1o0Cu 9Et`'$rcoPY 20 9 e3FP.WIB 217 JO ( MIA t,BEAOH FLORIDA �u_..z...:✓,:.n.,,.,,,.. ,.,.....i ......F..�,...0........ ..... ...:.k ....E :,,.,..„....,. .,.�..z_..z �f.hi.. .:. .... .......,.........� ...........&:......,:; ., SUMMARY OF CAPABILITIES Rostan offers our clients complete disaster preparedness,response and recovery capabilities incorporating client advocacy,timely responsiveness,operational flexibility,creativity,innovation and efficient solutions.Disaster Management Services relevant to this project are outlined below. t!*4kNTE � � I gA _., ° ERNLCES r . ) . ,Po s� . DISASTER PREPAREDNESS PLANS • Debris Management Plans(e.g.,for hurricanes,floods,earthquakes, weapons of mass destruction[WMD],etc.) Mobilization Plan~ •_Needs Assessment I • Comprehensive Emergency Management Plans • Continuity of Operations Plans • Mitigation Planning and Engineering Response and Recovery Plans • Geographic Information Systems(GIS)Capabilities Analysis DEBRIS MANAGEMENT SERVICES • Available Sites Inventory Research 7 Permitting • DMS Baseline Investigations and Regulatory Support" • DMS Environmental.Monitoring and Closure Reports CONTRACTS ADMINISTRATION SUPPORT • Debris Contractor Procurement Assistance • Contracts Management • Storm Debris Collections Contracts Review "? ADDITIONAL SERVICES' • Community Relations for Debris Removal Programs 1 • Training Workshops and Table-Top Exercises I ° ';` e s m POS it T$ERiCES l ,At . '_..DEBRIS CONTRACTOR • Contract Administration MANAGEMENT AND MONITORING • Operations Routing and Mapping •.Debris Contractor Vehicle Certification ' ; • DMS Operations Monitoring • Quality Assurance(QA)Monitoring(load site and tower CA monitors) • Waterway Debris and"Sediment Removal Monitoring • private Pro_e Debris Removal(PPDR)Management Ivat A rtY 9 Demolition Debris Removal Management i, • PPDR and Demolition Documentation Management • DMS Permitting and Close-out„ I '°`• Data Management and Information Systems Support PROGRAM MANAGEMENT •"Project Management and Scheduling • GIS/GPS Interface Support • Asset Management • Database Management • Contractor Invoice Reconciliation ' REGULATORY AND• • Federal Reimbursement Programs` ] REIMBURSEMENT SUPPORT FEMA Coordination; • Grant Applications-404,406_CDBQ F.>i • Reporting and Permitting 1 ADDITIONAL SERVICES • Damage Assessments of Public Infrastructure " 1=ROSTAN SOLUTIONS,LLC I DOCUMEN i COPY 0RFP 2018 217 JC ("MIAMI BEACH,FLORIDA 2:102 EXPERIENCE OVERVIEW Rostan has a proven track record of providing disaster debris management services throughout the United States. The projects depicted below summarize our team's experience performing similar services through the past 7 years. `.,-,° *t sar s� ° 'as° TO ADO , z' a 2,011* g t VIRGINIA„ 1.. A� HI , , p HE TEXAS FEMA DR 4332 Essex County City of Kountze Hardin County 2015 rtom „- r City of Lumberton Huffman ISD 1FLOODIlHG� City of Orange ” Little Cypress Mauriceville ISD •4 °: ' ®`� R SOUTH CAROLINA FEMA DR 4241 City of Rose Hill Acres Texas City ISD ,•---', , M_._ City of Sour Lake United Christian Academy Charleston County Community Christian School Village of Piney Point Corpus Christi ISD 410ESTQRMs 4 ., t ..°s TENNESSEE FEMA DR-4211 i HURRIC �MA �° .- ., 'r E Cumberland County White County FLORIDA FEMA DR 4337 1 a, .�u.. . ' .._... ... _ 2014 � r r a, Broward County Public Schools Coral Springs Improvement District -� e City of Belleair Beach Martin County [CBSTORIif! r maa .. . k a">" ° p Ciof Belleair Bluffs New CollegeGEORGIA .. - � of Florida - A FEMA DR 41651 Cityof Coconut Creek Sunshine Water Control District City of Coral Springs Town of Indian Shores Jenkins County City of Dania Beach Town of Palm Beach 2012 ° City of Madeira Beach, Town of Redington Shores , 3 n ' 1,;:•-•--11,4,--1,17,,-40--,"-'74-,... ° i ° LiRRICAN SAN 1 CRyof North Port Town of Sewall's Point. g. a>� - � _ City of Port St Lucie- Town of Windermere =_NEW YORK,; , FEMA DR-4085 City of St.Pete Beach Village of Estero . City of WinterSprings New York City Health&Hospitals Corporation .." .. w rk }" USACE NY District/ECC City of Ne Yo GEORGIA FEMA DR 4338 USAGE NY District/ECC—Fire Island Garden Ci Ci of T bee Island NEW JERSEY d ` FEMA DR 4086 t 7 City ty of 'SOUTH CAROLINA FEMA DR 4346'. Bergen CountyUtility Authority Borough of Sea Girt �" �` � ° Borough of Bay Borough of Tinton Falls Charleston County Borough of Bernardsville City of Bayonne. �a '• f 1 Borough of Highlands NJDEP—Waterway Debris iiiii RICA 11 MAR _i r.4_a. _..°� �° � � °�"'=q$ `-° °'` �`� 'Borough of Keansburg Monitoring COMMONWEALTH OF PUERTO RICO': FEMA DR-4336 • Borough of Uttle Silver ;Township of Brick USACE Jacksonville Di•strict/Xpert's Inca _ Borough of Manasquan Township of Hillside n Gate Townshi of Hopewell a Borough of Ocea P P 2016 o} .'"..1.,,,,.,,,"! �° Borough of Point Pleasant Beach Township of Middletown r " � �v ��°,„r as�� Borough of Red Bank Township of Old Bridge HUEiRICA g....;,...,,,,MATTi EWA °`°= P Borough of Roselle Township of Readington + ,> , . sem., �" ". °�.,,aa�� ,.s". tFLORIDA FEMA DR 4283 2011 ti s' °I..-,;4,":,,,„...:.,..,,,,,....,,..,- City of Port St.Lucie �.v RICAN I E E s-- . y +.. � '''',', Martin County l'""° .a Town of Sewall's Point VIRGINIA _ FEMA DR 4024 GEORGIA FEMA DR-4284 City of Williamsburg York County James City County City of Garden City e $ ,� �, m -g g ..1,,,,,,.„, 8 ,EF,S TORNAP �r. , SOUTH CAROLINA FEMA DR 4286 ¢ g{_ � ' -• , _ .. is MISSOURI FEMA DR 1980`; Berkeley County ,.. �. . .i Charleston County USACE KC District-City of Joplin mew°� FLO2.OD Grp --14..c.,114, �,;.; 8 ; : r 6?ate EF T,QRt DO *• , _ f FEMA .7 w ° 0 e" 4'$� '• ‘ °:". ._�:a v w a+.F�rx�a� .. a _ i LOUISIANA' FEMA DR 4277 j =ALABAMA DR 1971 Iberia Parish' West Feliciana Parish • • City of Birmingham I noSTAN SOLUTIONS,LLC 1 DOCUMR ENT"COPY FP 201B-217-JO 1 MIAMI BEACH,FLORIDA t 2.1.3 REIMBURSEMENT PROGRAMS EXPERIENCE Over the years,we have sought and secured more than$3 billion � dollars in grant funding for our clients. This includes funding �� "w�� ' , �g o 9v& � ;� Pte'.. .` V • '� through FEMAs PA and HMGP programs,FHWA,HUD CDBG grants,and NRCS. m . We take great care to ensure that our data collection and `> "' documentation efforts are secure, complete, and done in accordance with the guidance and policies of the appropriate funding agency. This includes continuing education efforts and -4 ensuring that our decision-making personnel are up to speed with disaster-specific policies and guidance.For example,FEMA. 4 A * -�� isa new PAgrantsportal thisyear in an effort to expedite «��. • using P < „ funding obligations by creating a web-based standardized project a... formulation tool that is accessible to subgrantees. Rostan used this tool for a client in Georgia following Hurricane Matthew before it was rolled out nationally during the 2017 hurricane season. We are currently utilizing it to assist many of our debris monitoring clients pursue reimbursement funding for their debris collection and other force account emergency expenditures. We are not aware of any completed reimbursement pursuits that did not result in our client recovering appropriate reimbursement funding for projects completed under our direction or authority. Additionally, we are not aware of any funds surrendered due to audit findings, lawsuits resulting from our actions, or disputes resulting from debris monitoring or reimbursement services provided to past or current clients. ROSTAN ' ft{1S'�AN 9C]LUTIONS,LLC J DOC�,kS9Eidr CCSP`t � � `�`7 � RFE�2fl18 2t?'JG � M1AM1 BEACH FLt7RiDA 2:1 4 PAST PROJECT EXPERIENCE AUTOMATED DEBRIS MANAGEMENT SYSTEM 1 HURRICANE MARIA I FEMA DR 4339 XPERT'S INC/US ARMY CORPS OF ENGINEERS 15 8 MILLION CY TO DATE 12017 PRESENT In September of 2017,Hurricane Maria severely impacted the US Territory of Puerto Rico.Maria was the most devastating natural disaster to impact the island in recent record.The entire island was left without power,traditional communications were limited,and available water resources were scarce.Rostan deployed a lead team and essential gear mere days after impact.Rostan was contracted to provide ADMS services on behalf of XPert's Inc.following their mission assignment by USACE.On October 12,2017 debris removal operations were officially underway.Rostan fully deployed HaulPass®on day one of operations.To date,more than 1,690 equipment certifications have been completed and more than 5.8 million cubic yards of debris has been collected.Rostan has supported XPert's efforts to receive debris at more than 60 temporary and final disposal facilities,and to equip more than 250 field QCs with ADMS equipment.Contact:U.S.Army Corps Of Engineers,John G.Fogarty,P.E.,Debris SME!Resident Engineer,7400 Leake Avenue,New Orleans,LA 70118,504-628-5054,John.G.Fogarty@usace.army.mil DEBRIS MANAGEMENT AND MONITORING^OPERATIONS I HURRICANE IRMA I FEMA DR-4337 MULTIPLE COMMUNITIES THROUGHOUT FLORIDA I 2017-PRESENT Hurricane Irma made landfall as a Category 4 Hurricane at Cudjoe Key on September 10,2017.It then proceeded north over the state of Florida causing severe damage throughout the state.As a result,Rostan was activated by 21 municipalities and governmental entities throughout Florida;some that had been long standing clients and others that engaged us in the immediate aftermath of the storm.We are proud to say that we met every existing contractual commitment and also responded to every call we received.As a result,we were able to provide debris monitoring services to a number of new clients,at a time when our competitors were failing to meet contractual obligations.Rostan provided a wide array of debris management services including truck certifications,debris contractor monitoring and documentation of ROW debris removal,tree,limb,and stump removal monitoring,debris reduction monitoring and management, debris management site (DMS) oversight and closure supervision, daily operations reporting, and hauler invoice reconciliation.To date,Rostan has been responsible for managing and monitoring the removal of over 1,000,000 cubic yards of disaster generated debris from Rights-of-Way throughout the state.The Rostan team monitored debris operations by many of the leading debris hauling firms in the United States.As we do for every debris project we are engaged on,we implemented HaulPass®,our automated debris management system(ADMS)to track each load of debris collected during an event.We are proud to say that the data we gathered was 100%secure— not a single lost data point throughout our work in Florida.In addition,our team of debris management experts always relies on locally hired personnel to serve as debris monitors.We interviewed,trained and hired over 200 local staff.This approach provides an economic benefit to the community and to the many people that had jobs displaced as a result of Hurricane Irma. Many of our clients also required assistance seeking FEMA reimbursement.A particularly challenging undertaking given FEMA's- recent rollout of their new Grant's Portal.In addition,Rostan provided debris management site summary reports documenting the closure of the sites and consolidating the records necessary for FEMA reimbursement. aH1 4HLIf F =TED;HURRIGA►�(E(RNIA PR:¢JEGTS °� � e g .*a -, ,_��.a"} :. The following projects were highlighted to display the diverse Debris Monitoring experience that Rostan brings to the table. In our experience,every project is unique and presents a varied set of challenges. CITY OF CORAL SPRINGS, FL Our work with the City of Coral Springs is representative of the services we provided to our clients throughout the state following Hurricane Irma. Coral Springs is an affluent community that covers an area of approximately 24 square miles with a population of 121,000 people.It is located in Broward County just on the edge of the Everglades.Rostan has served as the City's on-call debris monitor since 2007.Rostan was in communication with the City's Department of Public Works before Hurricane Irma had made landfall in the Keys.Our staff was on the ground the day the storm hit and we began debris monitoring activities on September 12,just two days after the storm had passed.Rostan hired over 85 local staff to serve as debris monitors.Debris monitoring efforts were completed in 66 days j #1CSTAN SOLUTIONS LLC kDCCUME24T Ct1WY 2 RFP 2018-21T-JC ( MIAMI BEACH FLORIDA and a total of 301,000 cubic yards of storm generated debris was collected.Over 13,000 hazardous limbs and 111 damaged or uprooted trees were also removed.Coral Springs also engaged Rostan to provide a Debris Call Center to receive andrespond to citizen concerns. The information gathered by the Call Center was used to create a daily hotspot checklist that was given to the Contractor at the start of each work day.The Call Center removed a significant burden from the DPW staff that were inundated by calls immediately after the storm.Over the course of a three-week period,Rostan fielded more than 1,000 calls from concerned residents.Contact:Public Works Administration,Rich Michaud,Director of Public Works,9500 W.Sample Rd.,Coral Springs,FL 33065,954-344-1165,rmichaud@coralsprings.org BROWARD COUNTY SCHOOL BOARD Rostan was part of a team that provided debris monitoring services to the Broward County School Board.The Broward County School District(District) is the sixth largest school district in the Country and has 234 separate schools and centers,nearly all of which were affected by Hurricane Irma. Following Irma,the District was left with thousands of damaged trees that were either uprooted or had broken limbs that posed a significant risk to school children. The Broward County School Board was tireless in their effort to reopen the schools as quickly as possible to enable families to return to normalcy. Rostan responded immediately and provided debris monitors and HaulPass®,our automated debris'management system (ADMS),to track and manage the work performed by the Districts contractor.Rostan monitored the removal of damaged limbs from over 6700 trees (hangers) and the removal of 934 uprooted or severely damaged trees (leaners). Contact:Josh Norman,GPS Strategies Corp.,Resilience&Recovery Manager,70 Corporate Center,11000 Broken Land Parkway,Suite 200,Columbia,MD 21044,(972)978-0949,jnorman@gpstrategies.com SUNSHINE WATER CONTROL DISTRICT Our work in Florida continues today.Rostan is providing debris monitoring and FEMA reimbursement assistance to both Sunshine Water Control District and Coral Springs Improvement District.These projects,located immediately adjacent to each other, offer a set of unique challenges. Mobilization of the debris hauler was delayed as both districts sought a determination from the National Resources Conversation Service.NRCS indicated that they were unable to fund debris collection.At this point,FEMA was consulted and debris collection was able to begin.Vegetative debris along the canal ROWs poses a serious safety concern but removing this material is complicated given that access to the canal banks is extremely restricted.To address this issue,the District's debris hauler must perform all debris collection from the canal itself using a combination of boats and aquatic equipment.Given the technical challenges and costs associated with.this work,it was critical that all debris be identified such that collection could be accomplished in one initial pass.To optimize the debris hauler's effectiveness,Rostan catalogued all ROW debris including hazardous leaners and hangers,prior to the hauler mobilizing his crew. Locations were catalogued using an IPad based application that photo documented debris and tracked associated GPS.Completed work is documented by flying a drone over each canal to create a record of the finished canal.This documentation is critical given the difficulty associated with remobilizing to perform a second pass if residents were to move debris into the right of way after collection had been completed.Debris collection is expected to conclude in the 2nd quarter of 2018.Contact:Corey Selchan,District Superintendent,10300 NW 11th Manor,Coral Springs,FL 33071,954-796-6619,corys@fladistricts.com 777-7777,-7777 DEBRIS MANAGEMENT AND MONITORING OPERATIONS(HURRICANE HARVEY i FEMA DR 4332 '.MULTIPLE MUNICIPALITES THROUGHOUTsTEXAS 12017=PRESENT Hurricane Harveymade initial landfall as a Category4 hurricane at San José Island,Texas,on August 25,2018.Harvey was downgraded to a tropical storm as it stalled near the coastline of the state,dropping torrential and unprecedented amounts of rainfall.In a 4-day period,many areas received more than 40 inches of rain as the system slowly crossed over eastern Texas,ultimately dissipating as it made it's final landfall near the Texas-Louisiana border.As a result,Rostan was activated by 7 clients in the State of Texas: City,of Kountze :City of Orange Hardin County j • Village of Rose Hill Acres 1 Y City of Lumberton City of Sour Lake Village of Piney Point x Rostan provided a wide array of debris management services including truck certification, debris contractor monitoring and documentation of ROW debris removal,debris reduction monitoring and management,debris management site(DMS)oversight, daily operations reporting and hauler invoice reconciliation.To date,Rostan has been responsible for managing and monitoring the removal of over 550,000 cubic yards of construction and demolition(C&D)debris from Rights-of-Way(ROWs)throughout the state.As we do for every debris project we are engaged on,we implemented HaulPass®,our automated debris management system (ADMS) to track each load of debris collected during the event.We are proud to say that the data we gathered was 100%secure �R03TAN soy ri mows,LLC ( floctUMEN'C COPY 4 ( A _ � � �_ APP 2tl16�1�dfl S1�FAhTt BEACH FLORIDA -not a single lost data point throughout our work in Texas.In addition,our team of debris management experts always relies on locally hired personnel to serve as debris monitors.We interviewed,trained and hired over 75 local staff.This approach provides an economic benefit to many people that had jobs displaced as a result of Hurricane Harvey. For Hardin County,our services included monitoring and tracking collection of C&D and white goods.For the Cities of Kountze, Lumberton,Rose Hill Acres,Piney Point.and Sour Lake,monitoring was limited to C&D.For the City of Orange,we also tracked collection'of household hazardous waste. PUBLIC ASSISTANCE,GRANTS FUNDING;DEBRIS MONITORING AND MANAGEMENT I MULTIPLE<PROJECTS CHARLESTON COUNTY,SC 1 2015-PRESENT HURRICANE IRMA 1 FEMA DR-4346158,000 CY For the third consecutive year, Charleston County fell victim to the devastating effects of weather. After Hurricane Irma hit in September 2017,disaster debris recovery efforts were underway once again.The Rostan team was on the ground mere hours after the storm hit to begin implementing the County's disaster debris management plan. HURRICANE MATTHEW I FEMA DR-4286 1 550,000 CY While still recovering from the impacts of the 2015 late-season floods,Charleston County was the unfortunate recipient of Hurricane Matthew's initial landfall.Hurricane Matthew profiled the east coast of Florida and Georgia before,coming inland in Charleston County near the town of McClellanville.Fortunately,for the County,tide sequences welcomed the Hurricane at or near low tide,minimizing the flooding impact.This did not spare the County from dramatic vegetative damage and resulted in the collection of more than 400,000 CY by private contractor,as well as an estimated 100,000 CY collected by municipal and County entities.In addition,Matthew resulted in the removal of more than 18,000 hazardous hanging limbs and trees from major arteries and more densely populated areas.Debris collection,processing,,and final haul-out efforts concluded after 112 days.Rostan was activated by the County to provide debris monitoring management services augmented by HaulPase,our proprietary ADMS system.More than 80 employees were used to collect field data and monitor hauling operations.Debris was processed at three primary DMS sites,all staffed by Rostan personnel.Additionally,five final disposal sites,some more than 75 miles away,were utilized. FLOODING 20151 FEMA DR-4241 135,000 CY Following the historic flooding event during October 2015 throughout South Carolina,Rostan was activated by the County to assist in management of debris recovery efforts. Rostan was responsible for managing and monitoring the removal of C&D, white goods, and vegetative debris from the Right-of-Way (ROW) throughout the County. Optimized by our HaulPass® automated debris management system, Rostan provided rapid reconciliation of debris contractor invoices. Along with our team of debris management experts, local personnel were interviewed,trained and hired to enhance economic recovery of the affected area.In total,more than 30,000 cubic yards of debris was removed duringa 30-day period. In addition,Charleston County was faced with the daunting task of restoring and repairing an extensive network ofroads and drainage channels.Charleston County maintains hundreds of miles of drainage canals,stormwater ditches,and unpaved roadways,including canals and roads that are listed on the national register of historic places.Charleston County's initial damage survey found that 222 unpaved roads and 219 drainage structures sustained damages.Rostan was tasked with managing the County's disaster recovery efforts and coordinating these efforts with the Federal Emergency Management Agency (FEMA) and South Carolina's Emergency Management Division (SCEMD).This included preparation of required documentation for project worksheets for Category A—Debris Management,Category B—Emergency Protective Measures,Category C—Roads and Bridges,and Category D—Water Control Facilities.To support these efforts, Rostan reconciled multiple County departments'force account expenditures for Public Assistance(PA)emergency work categories.Contact: Department of Public Works,James R.Neal,Public Works Director,4045 Bridge View Drive,North Charleston,SC 29405,843-202-7600,jneal@charlestoncounty.gov DEBRIS MANAGEMENT AND,MONITORING OPERATIONS I MULTIPLE PROJECTS MARTIN COUNTY,FL 1'2016=2017' _._ HURRICANE IRMA I FEMA DR-4337 1205,000 CY For the second year in a row,Martin County,FL suffered substantial damages from a hurricane when Hurricane Irma made landfall in September of 2017. Rostan deployed equipment and personnel immediately following the County's request to support debris ROSTAN SOLUTIONS,LLC l DOCUMENT COPY7,5 RPP 2018-217-JO l MIAMI BEACH,FLORIDA removal operations.In total,more than 175,000 cubic yards of debris were collected from eligible ROWs. HURRICANE MATTHEW 1 FEMA DR-42831190,000 CV Following Hurricane Matthew in October of 2016'Rostan was activated to provide an array of debris management services induding truck certification,debris contractor monitoring and documentation of ROW debris removal,debris reduction monitoring and management, debris management site oversight and daily operations reporting.Rostan was responsible for managing and monitoring the removal of 155,000 cubic yards of vegetative debris from the ROW in Martin County.Operations covered approximately 543 square miles of public ROW's.Rostan personnel were assigned to monitor and document work performed by contracted services at Hobe Sound DMS,as well as to verify final disposition of mulch at the Mike Marburger Recycling Facility and the Citrus Grove site in St.Lucie County Optimized by HaulPass®, our automated debris management system, Rostan also provided timely reconciliation of contractor invoices.Rostan also provided Public Assistance program guidance consultations related to eligible reimbursements for the debris recovery operation.In addition,Rostan provided debris management site summary reports documenting the closure of the sites and consolidating the records necessary for FEMA reimbursement`Contact:Public Works Department,James Gorton,Deputy Director,2151 SE Aviation Way,Stuart,FL 34996,772-219-4905,jgorton@martin.fl.us DEBRIS MANAGEMENT AND MONITORING OPERATIONS 1 HURRICANE MATTHEW ( FEMA DR-4283 1 THE CITY OF PORT ST.LUCIE,FL 1.,1.10,000 CY 1 2016-2017 Rostan/CapTec was the secondary Stand-by Debris Monitoring firm for the City of Port St.Lucie. Following Hurricane Matthew in October of 2016,Rostan/CapTec was activated to provide monitoring services because the primary firm did not mobilize to assist the City.Upon activation Rostan immediately deployed a management and monitoring team to come to the aid of the City. Rostan was responsible for managing and monitoring the removal of 110,000 cubic yards of vegetative debris from the right-of-way,parks and City drainage systems.Monitoring operations also involved the removal of over 5,000 hanging limbs and 475.hazardous leaning trees, as well as,oversight of debris reduction operation at the debris a management site and the haul out of mulch to final disposition. Rostan monitoring tasks included but were not limited to truck certification,debris contractor monitoring and documentation of ROW debris removal, debris reduction monitoring and management, debris management site oversight, daily operations reporting and debris contractor invoice reconciliation utilizing our HaulPass®automated debris management system.Contact:Gary Jones,CapTec Engineering,Inc.301 NW Flagler Avenue,Stuart,FL 34994,772-692-4344,gjones@gocaptec.com DEBRIS MANAGEMENT ANDMONITORING OPERATIONS 1 HURRICANE MATTHEW I FEMA'DR 4284 THE CITY OF,GARDEN CITY,GA 1 23,700 CY 1 2016 PRESENT Rostan was hired by Garden City,GA in October 2016 following the significant impact of Hurricane Matthew along the Georgia coast. Garden City;though small in geographic area,suffered sizable damages.Rostan was tasked initially with providing debris monitoring and field support services.Over the course of 30 days,more than 23,000 cubic yards of debris was collected within the 14.3 square mile municipal boundary.Debris volumes were further amplified considering a sizeable portion of the City was dedicated to commercial establishments therefore not requiring debris collection efforts.The City contains slightly less than 4,000 households,meaning there was roughly 6 CY of debris generated per household.Rostan utilized its proprietary ADMS HaulPass®to track all debris removal efforts, expediting contractor invoice reconciliation and requests for reimbursement. Rostan was additionally tasked with assisting the City with all public.assistance (PA) efforts including identifying damages to City infrastructure and pursuing reimbursement for restoration measures and mitigation alternatives.Rostan has been integral in developing multiple HMGP pre-applications. Contact:Ronald Feldner,P.E.,City Manager,100 Central Avenue,Garden City,GA 31405,912-966-7777, rfeldner@gardencity-ga.gov -DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I HURRICANE MATTHEW FEMA DR 4286:'I BERKELEY COUNTY,SC 1 58,000 CY 12016 • In October,2016,while still recovering from the impacts of the severe flooding that occurred in late 2015(FEMA 4241),Berkeley ROSTAN SOLUTIONS,LLC DOCUMENT,COPY 26 RFP 2018-217-JC I MIAMI BEACH FLORIDA j County was hit by Hurricane Matthew. Hurricane Matthew skirted the southeastern cost of the United States before coming inland in Charleston County near the town of McClellanville,SC less than ten miles from the Berkeley County border. While Berkeley County did not experience the damages that some coastal communities felt,the County was still buffeted by winds in excess of 75 mph and vegetative damage occurred throughout the county and resulted in the collection of more than 58,000 CY of vegetative debris by private contractor and County forces. In addition,more than 1,800 hazardous hanging limbs and trees were removed from major arteries and more densely populated areas.Debris collection, processing, and final haul-out efforts concluded after 61 days.Rostan was activated by the County to provide debris monitoring management services augmented by HaulPass®,our proprietary ADMS system.More than 30 Rostan employees,many of whom were local hires that reside in Berkeley County,were used to collect field data and monitor hauling operations.Debris was processed at the County's debris management site located at the Berkeley County Landfill which was staffed by Rostan personnel.Contact:Josh Norman,GPS Strategies Corp.,Resilience& Recovery Manager,70 Corporate Center,11000 Broken Land Parkway,Suite 200,Columbia,MD 21044,(972)978-0949,jnorman@gpstrategies.com DEBRIS MONITORING AND MANAGEMENT SERVICES I TORNADO ESSEX COUNTY,VA 17,400 CY 12016 Subsequent to a series of devastating tornadoes which impacted multiple counties across central Virginia on February 24, 2016, Rostan provided a range of debris removal monitoring services including truck certification,monitoring and documentation of ROW debris removal,debris management site (DMS)oversight,daily operations informational summaries,and DMS and project closeout reporting.In addition,we successfully provided guidance to the County related to obtaining reimbursements from state and federal agencies,including the Federal Emergency Management Agency(FEMA),relating to the eligible costs arising from the disaster recovery effort. Rostan was responsible for managing and monitoring the removal of over 7,400 cubic yards of debris hauled to two DMS locations. The operation was further streamlined through the use of the HaulPase automated debris management system,which provided near real-time reporting regarding debris removal field operations.Contact VPPSA[Virginia Peninsulas Public Service Authority],Stephen Geissler, Executive Director,475 McLaws Circle,Suite 38,Williamsburg,Virginia 23185,757-800-3535 phone,757-259-9855 fax,SBGeissler@vppsa.org DEBRIS MANAGEMENT AND MONITORING OPERATIONS I ICE STORM 1 FEMA DR-4211 CUMBERLAND COUNTY,TN 1700,000 CY 1 2015-2016 After the severe ice storms which occurred across the State of Tennessee in February 2015,Cumberland County was among 45 Tennessee Counties to receive a Major Disaster Declaration.Rostan was responsible for managing and monitoring the removal of 700,000 cubic yards of vegetative debris from the Right-of-Way(ROW)throughout the County.Operations covered approximately 685 square miles of public ROW Rostan also provided oversight of debris reduction grinding and chipping,as well as the haul out of reducedvegetative debris to final disposition.Optimized by our HaulPass®automated debris management system,Rostan provided unprecedented rapid reconciliation of debris contractor invoices.As is typical operation for Rostan disaster response and recovery services,local personnel were interviewed,trained and hired to enhance economic recovery of the affected area. Rostan provided an array of post-disaster debris management services including truck certification, ROW debris removal monitoring and documentation, debris reduction monitoring and management, debris management site (DMS) oversight, daily operations informational summaries,as well as DMS and project closeout reporting.Rostan provided assistance to the County in its reimbursement efforts from the state and federal agencies,including the Federal Emergency Management Agency(FEMA),relating to the eligible costs arising from the disaster recovery effort.Contact:B.Nathan Brock,Finance Director,2 North Main Street,Suite 303,Crossville, Tennessee 38555,931-484-8212,finance@cumberlandcountytn.gov DEBRIS MANAGEMENT AND MONITORING'OPERATIONS ( ICE STORM' FEMA DR-4211 1 WHITE COUNTY,TN 1 135,000 CY 2015 Subsequent to the severe ice storms which impacted the State sof Tennessee in February 2015,White County was among 45 Tennessee Counties to receive a Major Disaster Declaration.Rostan was responsible for managing and monitoring the removal of 135,000 cubic yards of vegetative debris from the Right-of-Way(ROW) in White County. Operations covered approximately 377 square miles of RC T N sOLU r1�N5 LLQ i 000UMENT C 'Y 2 RFP2019 227'-JO l 1‘:4 1,Ami`i BiAct! FLORIDA public ROW.Monitoring operations also involved oversight of debris reduction by open burning,as well as grinding and chipping, and the haul out of reduced vegetative debris to final disposition.Optimized by our HaulPass®automated debris management system, Rostan also provided unprecedented rapid reconciliation of debris contractor invoices.As is common in Rostan's approach to disaster response and recovery services,local personnel were interviewed,hired and trained to enhance economic recovery of the affected area. Rostan provided an array of debris management services including truck certification,monitoring and documentation of ROW debris removal,debris reduction monitoring and management,debris management site(DMS) oversight,daily operations informational summaries, and DMS and project closeout reporting. In addition, we successfully provided guidance to the County related to obtaining reimbursements from state and federal agencies,including the Federal Emergency Management Agency(FEMA),relating to the eligible costs arising from the disaster recovery effort.Contact:Denny Wayne Robinson,County Executive,1 East Beckman Way,Room 205, Sparta,Tennessee 38583,931-836-3203,executive@whitecountytn.gov DEBRIS MANAGEMENT AND MONITORING OPERATIONS I ICE STORM I FEMA DR-4165 JENKINS COUNTY GA>,I 53,000 CY 12014, Following the severe ice storms in February 2014 that affected communities from Texas to the Carolinas,Jenkins County Georgia was among 39 Georgia Counties to receive a Major Disaster Declaration. Rostan was responsible for managing and monitoring the removal of more than 46,000 cubic yards of vegetative debris from the Right-Of-Way (ROW) in Jenkins County. Operations covered approximately 347 square miles of public ROW.Monitoring operations also involved debris reduction and the haul out of reduced vegetative debris to final disposition. Optimized by our HaulPass®automated debris management system,we also provided unprecedented rapid reconciliation of debris contractor invoices. As is common in Rostan's approach to disaster response and recovery services, local personnel were interviewed, hired and trained to enhance economic recovery of the affected area. Rostan provided an array of debris management services including truck certification,monitoring and documentation of ROW debris removal,debris reduction monitoring and management,debris management site(DMS)oversight,daily operations informational summaries,and DMS and project closeout reporting.In addition, we successfully provided guidance to the County related to obtaining reimbursements from state and federal agencies,including the Federal Emergency Management Agency(FEMA),relating to the eligible costs arising from the disaster recovery effort.Contact:Grady Saxon,County Administrator,833 East Winthrope Avenue,Millen,Georgia 30442,478-982-2563 office,706-871-2979 cell,gsaxon1@yahoo.com PUBLIC,ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING ANDMANAGEMENT IHURRICANE SANDY I FEMA DR:4086 `TOWNSHIP OF BRICK,NJ 1340,000 CY/31,500 TONS 2012-2014 '. Rostan deployed to New Jersey following Hurricane Sandy making landfall on October 29,2013.Within days,Rostan was contacted by representatives from Brick Township to provide immediate response,and was.on-site the next day certifying contractor equipment to begin debris removal operations. Rostan provided an array of post-disaster debris management services throughout the municipality including damage and debris assessments and quantifications, monitoring of right-of-way debris and hazardous tree removals, and complete oversight and management of all facets of private property debris removal and structure demolitions.With a local staff of over 50 trained debris monitors and field supervisors, Rostan monitored the removal of debris across multiple project phases extending over 18 months. Rostan staffed and managed over 15 debris management sites where the debris was hauled throughout the project. The initial phase of debris removal included right-of-way cleanup and the removal of over 3,100 hazardous leaning trees,hanging branches, and hazardous stumps.Over 220 trucks were certified,tracked,and utilized for debris collection by multiple prime and sub-contractors. In a secondary phase,Rostan fully coordinated and oversaw 111 private property debris removal and demolition assignments on behalf of Brick Township.Rostan assisted the Township in the collection,verification and validation of rights-of-entry and hold- harmless agreements related to private property debris removal(PPDR) operations approved by.the FEMA coordinating officer. Rostan performed property evaluations and pre- and post-work assessments on all private property work sites.Rostan was solely responsible for coordinating with all federal and state agencies throughout the project,and maintaining all relevant property records. In addition,Rostan provided assistance to the Township in recovery of funds allocated by insurance companies in effort to prevent duplication of benefits for FEMA purposes. VOSTAN SOLUTIONS LLC I DOCUMENT COPY RFP201e 217 J0 ( MIAMI BEACH FLORIDA In addition to our debris monitoring and demolition oversight management services,Rostanled Brick Township's public assistance efforts.To date,FEMA has approved and obligated over$15 million in emergency response,debris management and permanent projects and mitigation.The Township leads the state in reimbursement and was randomly selected to be audited by the Bureau of Homeland Security,Office of the Inspector General(OIG).The OIG audit has not resulted in de.obligation of any funds while we worked hand in hand with their auditing team to ensure that they had all,requested documentation in a timely manner.Contact:Department of Public Works, Patricia Totaro,Recycling Coordinator,836 Ridge Road,Brick,NJ 08724,732-451-4066 office,732-581-1694 cell,ptotaro@twp.brick.nj.us .....E iiiDISASTERiDEBRIS MANAGEMENT AND MONITORING O 2014 PERATIONS(I 1URRIGANE SANDY FEMA QR-4086 NEW JERSEY DEPTARTMENT OF ENVIROI MENTAL PROTECTION ( 2012 Upon being awarded a competitively bid state-wide contract by the New Jersey Department of Environmental Protection(NJDEP) for debris management and monitoring following the devastating impact of Hurricane Sandy, Rostan team members immediately deployed to the affected area.Within 24 hours we were actively assisting the Borough of Ocean Gate with debris management services. Subsequently we were engaged by the following communities in eight New Jerseycounties: • Borough of Bay Head Borough of fVlanasquan 'i City of Bayonne � � w.,., Middle own Township Bergen County Utilities Authority Borough of Ocean Gate Borough of Bernardsville , � old Bridge Township � N ��•1 ' Brick Township Borough of Point`Pleas ant Beach'' Borough of Highland Rea rd nggtton Township Hillside Township Borough of Red Bank Hopewell Township a ::5,0,,---,-,„,,,,,Br of Roselle �..�..�.w �•,� ' ...,., .... Borough of Keansburg Borough of Sea Girt -Borough of Little Silver ,Borough of Tinton Falls FF In addition,Rostanassisted NJDEP with PPDR and demolition monitoring in several communities.Debris management services for our 20 New Jersey clients involved the certification of more than 900 pieces of equipment,which removed over X7,000 loads of debris equaling 1,400,000 cubic yards removed from public Rights-of-Way(ROW) and 54,000 tons of construction and demolition debris delivered to final disposition.Rostan monitored removal of debris from 237 square miles of ROW as well as operations at 22 debris management sites and 20 final disposition locations.We hired and trained over 140 personnel from local communities which facilitated quicker recovery for our clients while reinvesting in local communities. In addition to providing disaster response services through debris monitoring operations, Rostan was engaged by multiple communities to assist with recovering from Sandy's impact by ensuring maximum reimbursement from federal and state agencies. We had teams engaged in.drafting FEMA project worksheets for all categories of eligible work.'Rostan worked with our team of infrastructure experts to identify the precise elements of impacts, damages,and associated costs to arrive at a true representation of public property and infrastructure damage in order to develop local hazard mitigation strategies and hazard mitigation plans, and drafting of projects funded under Section 404 of the Stafford Act,which assists with mitigating potential damages from future disasters as well as Section 406,which assists with repair,restoration and replacement of damaged.facilities which occurred as a result of Sandy.Contact:Office Of Dredging Technology,Suzanne U.Dietrick,Chief Site Remediation Program,401 E.State Street,Trenton,NJ 08625,609-292- 8838 office,609-439-6673 cell,suzanne.dietrick@dep.state.nj.us l,,:-;'.::,‘t..--„,, t aF r z MONITORING SERVICES FOR WWATERWAY DEBRIS REMOVAL(HURRICANE SANDY:) FEMA DR 4086 NEW JERSEY DEPARTMENT O> ENVIRONMENTAL PROTECTION 039,000 CY 2f:x -r':-. - 012' 2074 .A,-„,,4.„ . -,,— _... .. _.. _..:u_. _... . ..w _.-ate. ,. ROSTAN worked under a competitively bid state-wide contract by the New Jersey Department of Environmental Protection(NJDEP) for debris management and monitoring following the devastating impact of Hurricane.Sandy. Rostan.Solutions spent the next year assisting the.NJDEP with waterway debris management in multiple facets.The Rostan team was responsible for managing all marine debris removal in the central region of New Jersey,spanning over 50 miles of coastline including several large bays, many rivers, ` MIAMI BEACH Ft 3RIDA" 2Ct6 Jv g. —, -5OGac uaMr GoY mRo # 1Q1 5 and smaller waterways.Rostan hired and trained a local staff of over 35 people to oversee cleanup operations which spanned a large geographical area on a daily basis.Rostan was responsible for tracking the removal and disposal of over 100 submerged vehicles and vessels in coordination with the New Jersey State Police. ROSTAN monitored and secured FEMA reimbursement for the removal of over 23,600 truckloads of material,including over 80,000 cubic yards of water generated debris,and over 450,000 cubic yards of dredged material.Contact Office Of Dredging Technology,Suzanne U.Dietrick,Chief Site Remediation Program,401 E.State Street,Trenton,NJ 08625,609-292- 8838 office,609-439-6673 cell,suzanne.dietrick@dep.state.nj.us AUTOMATED DEBRIS MANAGEMENT SYSTEM HURRICANE SANDY:I FEMA DR 4085 1 ECC/US ARMY CORPS OF ENGINEERS NEW YORK DISTRICT 1533,000 CY/223,000 TONS 1`2012 2013 When the largest Atlantic hurricane on record(as measured by diameter, 1,100 miles)impacted the United States'most populated city it required an unprecedented response and recovery effort.Following the devastating impact left by Hurricane Sandy on the Northeastern seaboard October 29, 2012, Rostan,responded by deploying experienced core personnel and assets to the disaster stricken area. As the exclusive purveyor of the HaulPass® System, the industry's leading Automated Debris Management System (ADMS),Rostan was requested to track the removal of all disaster generated debris following the unimaginable destruction in New York City's five boroughs.On November 6th,2012,within 24-hours of notice to proceed,the Rostan team established an operations center and truck certification site in Jacob Riis Park,Queens,NY. Rostan personnel were integral in supporting the transition of the recovery effort from the Department of Sanitation New York City (DSNY)to Environmental Chemical Corporation(ECC)through their ACI contract with the US Army Corps of Engineers(USACE). At the request of ECC/USACE and with the key addition of more than 40 locally hired staff,Rostan implemented 24-hour operations for an unprecedented 63 consecutive days,and more than 110 days of normal operations,with Christmas and New Year's Day being the only two exceptions.HaulPass®is a proprietary ADMS designed and patented specifically for the purpose of tracking the removal, hauling,and disposal of disaster generated debris. This is accomplished by first certifying debris removal equipment.2,634 certifications were issued across three locations in New York. During the certification process,HaulPass®captures vehicle-specific information and digitally writes it to mission-specific encrypted smart cards,which are then utilized by the certified equipment to transport data from loading site to disposal site.For ECC/USACE to date,HaulPass®has logged more than 1.73 million road miles and over 32,000 truckloads of debris dispersed to 22 disposal facilities across New York,New Jersey,and Pennsylvania,with the furthest being 317 miles away. In addition to traditional methods of debris transport,HaulPass®captured more than 4,700 tons of debris shipped on 36 barges from Staten Island to upstate New York.Upon arrival it was offloaded and transported by truck to final disposal where Rostan provided personnel to document receipt of the debris.HaulPass®has also been integral in tracking the removal of debris from over 300 private residences in some of the most decimated communities across Staten.Island,Queens,and Brooklyn.HaulPass®was also utilized to track the removal of vegetative debris from Central Park,arguably the City's most iconic landmark. HaulPass®captured the removal of more than 533,000 cubic yards of Hurricane Sandy-generated debris and an additional 223,000 tons, 8,500 of which has been deemed Regulated Asbestos Containing Material(RACM) positive.Additionally,Rostan has trained more than 200 personnel to operate the HaulPass®System and has staffed 13 disposal locations across 3 states.Additional efforts in New York included staffing and tracking the removal of more than 1,400 hazardous stumps throughout the City's five boroughs. Upon completion of efforts in New York,Rostan and HaulPass®were responsible for capturing and documenting data required for reconciling more than$120,000,000 for ECC/USACE.Contact:ECC,Marc Mizrahi,Program Manager,110 Fieldcrest.Avenue,#31,Edison,'NJ 08837, 908-595-1777 office,973-202-8776 cell,mmizrahi@ecc.net DEBRIS MONITORING;AND MANAGEMENT: HURRICANE I NRENE I FEMA DR-4024:;176,00,0 CY YORK COUNTY,'VIRGINIA 12011 Following Hurricane Irene landfall ROSTAN was responsible for managing and monitoring the removal of over 76,000 cubic yards of debris from one corner of our country's historic colonial triangle,York County.Operations covered approximately 106 square miles of public rights-of-way and public property.Monitoring operations also involved debris reduction and haul out of reduced debris for final ROSTAN SOLUTIONS,LLC 1 DOCUMENT COPY 30 RFP 2018-217-JO i MIAMI BEACH FLORIDA disposition.Optimized by our HaulPass'automated debris management system we also provided unprecedented rapid reconciliation of debris contractor invoices.As is standard operation for ROSTAN disaster response and recovery services,local personnel were interviewed and hired to enhance economic recovery of the affected area. ROSTAN provided an array of post-disaster debris management services,including Truck Certification,right-of-way debris removal monitoring,removal of hazardous leaning trees and hazardous hanging branches. In addition,ROSTAN provided assistance to the County for reimbursements from state and federal agencies,including the Federal Emergency Management Agency and the Federal Highway Administration,relating to eligible costs arising from the disaster recovery effort.Contact Frank B.Hedspeth,Waste Service Manager, • 143 Goodwin Neck Road,Yorktown,VA 23690-0532,757-890-3780 office,757-897-1847 cell,hedspethf@yorkcounty.gov DEBRIS MONITORING AND MANAGEMENTI HURRICANE FEMA DR-4024. 211,000 CY JAMES CITY COUNTY,VIRGINIA 12011 ROSTAN provided an array of post-disaster debris management services including truck certification,right-of-way debris removal monitoring, and removal of hazardous leaning trees and hanging limbs. In addition, we provided assistance to the County for reimbursements from state and federal agencies,including the Federal Emergency Management Agency(FEMA),relating to eligible costs arising from the disaster recovery effort. ROSTAN was responsible for managing and monitoring the removal of over 211,000 cubic yards of debris covering approximately 180 square miles,including operations on public and private rights-of-way and public parks.Monitoring operations also involved reduction and haul-out for final disposition to multiple locations.Ww. e provided near real-time debris removal report ing,optimized by our HaulPass°automated debris management system,which resulted in rapid reconciliation of debris contractor invoices and, ultimately,expedited FEMA reimbursement to the County.Contact John T.P.Home,General Services Manager,113 Terming Road,Williamsburg,VA 23188,757-259-4127 office,757-592-5897 cell,John.Horne@jamescitycountyva.gov P. i DEBRIS"MONITORING AND MANAGEMENT HURRICANE IRENE FEMA DR 4024 ,1 17,500 CV CITY OF WILLIAMSBURG,VIRGINIA:. 2011, ROSTAN rapidly conducted truck certifications to get the contracted debris removal teams on the road immediately after notice- to-proceed. Operations were limited to debris on public rights-of-way, and approximately 17,500 cubic yards were removed in eleven days.The operation was further streamlined through the use of the HaulPass°automated debris management system,which provided near real-time reporting regarding debris removal field operations.Contact:Dan Clayton,Director of Public Works,401 Lafayette Street, Williamsburg,VA 23185,757-220-6140 office,757-869-1296 cell, dclayton@williamsburgva.gov DEBRIS MONITORING AND MANAGEMENT I EF=5 TORNADO FEMA;DR 1980 1100,000 TONS ;. (CITY OF JOPLIN, MISSOURI 2011 ROSTAN responded to a USACE request for Automated Debris Management System(ADMS)services to track debris removal operations in Joplin,Missouri following the EF-5 tornado that impacted the area on May 22,2011.ROSTAN responded,providing the HaulPass° System(Haul-Pas?),including field personnel to operate the System.Within 24 hours of notice to proceed,the ROSTAN team commenced certifying trucks while deploying the system in the field—employing a staff of approximately 60 locally hired and trained personnel.The objective was to track each truckload of tornado debris from point-of-origin to final disposal according to FEMA guidelines and USAGE specifications and requirements for ADMS.HaulPass®was readily deployed with short notice,accommodating mission specific parameters such as quantification of truckloads by weight rather than volume,secondary equipment certification numbers,etc. Throughout the mission,the ROSTAN team issued 237 equipment certifications to debris removal trucks,as well as an additional 32 equipment certifications to mulch haul-out trucks.The system captured equipment information such as contractor information,driver information and insurance,vehicle information such as registration,make and model,etc.,and truck tare(empty)weight.Each truck was issued an encrypted HaulPass°smart card.This card contains a computer chip on the back containing all relevant certification data, ROSTAN SOLUTIONS,LLC,( DOCUMSNT COPY f RFP 2018-217-JC. MIAMI( BEACH FLORIDA`, including a photo of the truck and the placard and license plate number printed on the front.These cards were then utilized by the trucks throughout the mission to not only identify the truck,but to transfer load-ticket information from the field to the drop-off site via a secure,electronic,and entirely paperless process. Trained ROSTAN field staff utilized GPS enabled hand-held computers to initiate load tickets for the trucks at each pickup location. Each truck's HaulPass®card was inserted into the hand held computer and relevant data,including time,date,and location was saved. Conversely,ROSTAN dumpsite staff utilized identical hand held computers to securely retrieve the load data saved to the HaulPass® cards, enter and save the net weight of the load from the scale readout,and completed the ticket by wirelessly printing the desired number of receipts using Bluetooth belt printers. Five dump sites were utilized,all of which were equipped with HaulPase technology.These sites received 7,027 truckloads of debris totaling 84,649.6 tons.In addition,570 truckloads of mulch totaling 13,631 tons were hauled to 2 of the dump sites.HaulPase was configured for each dumpsite,capturing site location,detailed information,and acceptable debris types.HaulPass®site card functionality regulated which debris types were acceptable at each individual dumpsite,effectively regulating debris streams and assisting USACE management of dump site operations. In addition to the tasks outlined in the scope of work,the ROSTAN team took on the unique challenge of assuming responsibility for tracking and organizing private property debris removal(PPDR)records in the field.HaulPass®provided the capability to take multiple geo-tagged photos along with the capture of field notes in the field,essentially eliminating the need for labor intensive photo reconciliation at the end of each work day in the USACE Recovery Field Office.This assignment consisted of a team of seven ROSTAN personnel utilizing camera and GPS enabled hand-held computers to survey private property throughout impacted area. A total of 1,393 PPDR records were input into the system,each containing a minimum of four photographs,one from each side of the property,including appropriate descriptions.Surveys were performed both before and after work was completed on each property,each record being marked as pre-or post-survey.The photographs and survey data were then immediately available via the wwwhaulpass.com web interface.Secure access was provided to USACE staff.Additionally,USACE staff was provided with the online ability to not only review,but also edit,the PPDR record data as needed.Contact Mark Brodesser,Resident Engineer,1230 E 7th Street,Joplin,MO 64801,503-929-6478 cell,Mark.W.Brodesser@usace.army.mil DEBRIS MONITORING AND MANAGEMENT I EF-5 TORNADO I FEMA DR 1971 I 400,000 CY CITY OF BIRMINGHAM,ALABAMA I 2011 Pratt City,a sizeable'subdivision of Birmingham,Alabama,was impacted by straight-line winds and a devastating EF-5 tornado that destroyed a significant portion of the community on April 27,2011. To assist with recovery efforts, the City of Birmingham requested ROSTAN provide disaster debris removal monitoring services. We provided damage assessments for numerous private and commercial properties at the request of the City and developed a database to allow efficient access to information related to the current status of these individual properties. We also trained city personnel on querying the database to provide timely responses to citizen questions. In addition to monitoring right-of-way debris removal operations, we also assisted the city in the collection, verification and validation of rights-of-entry and hold-harmless agreements related to private property debris removal(PPDR)operations approved by the on-site Federal Emergency Management Agency(FEMA)coordinating officer. Utilizing the latest in geographic information system(GIS) software technology,ROSTAN identified all properties whose owners could not be located in a timely manner and matched the locations to parcel information provided by the county tax assessor. Barring a signed right-of-entry agreement,these properties were identified as nuisance abatement properties and referred to the city council for PPDR authorization.We delivered and posted notices of intent to conduct nuisance abatement PPDR on each property. FEMA also approved,the demolition of private structures in the path of the tornado in order to promote the timely economic recovery of the community.ROSTAN provided PPDR and Demolition monitoring and assisted the City with collection,verification and validation of applicable rights-of-entry and hold-harmless agreements including lien assessments,deed/title holder and insurance determinations. Contact Ronnie Vaughn,Public Works Director,3579 East Street,Mountain Brook,AL 35243,205-802-3865 office,205-966-8951 cell,vaughnr@mtnbrook.org ROSTAN SOLUTIONS,LLC i DOCUMENT COPY 32 RFP 201S-217-JO ( MIAMI BEACH,FLORIDA $8 :. 2.2 QUALIFICATIONS OFTHE PROPOSER TEAM • 2 2.1 ORGANIZATIONAL STRUCTURE Rostan is organized to perform as a unified team to create a seamless and transparent approach to projects. As shown in the following organizational chart,we have assembled industry experts with the qualifications and experience needed for this project. This organizational structure provides the City with a defined leadership and communication structure. 1 11/�MI • z ori; x PRINCIPAU • PRINCIPAL CLIENT LIAISON • D.STANKUNAS * S.ROSANIA PROGRAM MANAGEMENT J.COUSINS x PROJECT MANAGEMENT A FERGUSON DATA/GIS COST RECOVERY: tea. MANAGEMENT . SPECIALISTS _ T.HORTON D.JANKAUSKAS • L.WORDSMAN G.SNIDER OPERATIONS MANAGEMENT. C.BELLAVIA r � s FIELD SUPERVISORS M.WIENCEK ROSTAN RESERVES FIXED SITE/ FIELD TOWER MONITORS MONITORS § ROSTAN RESERVES ROSTAN RESERVES . LOCAL HIRES LOCAL HIRES RO$TAPI SC)t RtT1 LLC�IabOCUf AEtdT CQPYss � Y j^j ��� � $E' r RFP 2078 2S7 IC;(i1�J MI BEACH FLORIDA ,, 2 3 s 2 2. KEY PERSONNEL ; �,3 a....n.,. ,-.....,.........._:. _..,...A...._.... . ..:........s.... :.. ,,.ic}..,a...,.b. ,,..,.A, x.,..... � .,,„__,...,»... .a ,-_ The primary goal of any disaster recovery effort is to safely and expeditiously return a community to normalcy by prioritizing restoration of key services such as utilities and removing immediate threats to public health and safety like fallen trees and debris from roadways.While pre-disaster planning is a very important component,there is no replacement for experience during a time of need.Our highly experienced and cohesive team will help the City quickly,efficiently,and cost-effectively execute the tasks needed to recover from an event.Individuals integral to providing the services requested are highlighted below. 'SAllll,i3Pse PRt 1, PAt_'E§XEGtYTI�tGEPESiDE[t� Mr.Rosania will serve the City as Rostan's Project Principal.He is the Executive Vice President of Rostan and has more than 35 years of experience working for the public and the private sector.His areas of expertise include disaster management and recovery,iniegrated solid waste management,and hazardous waste management He is a co-founder of Rostan. AEESCAPPAP:RFIRP13410MA I L ';1,5- Mr.Cousins has 14 years of experience managing debris monitoring and disaster recovery projects for clients at the local,state,and federal level. He serves as Rostan's Program Manager for municipal clients in the State of Florida.He has been on staff with Rostan since 2004. APANUEFIguA9VieliodEPTIARONP Pat Based in South Florida, Mr.Ferguson brings more than a decade of experience in the disaster recovery industry.In 2005,'-following Hurricane Katrina,Mr.Ferguson joined FEMA Region IV as a Cost-Benefit Analyst. Following his departure from FEMA,he attended the University of Miami School of Law followed by an assignment as a Senior Advisor to the State of New Jersey's Hazard Mitigation Officer post-Hurricane Sandy. Prior to joining Rostan,Mr. Ferguson served as a Senior Administrator in Monroe County's (FL) Floodplain program. He has been on staff with Rostan since 2017. .0 RJP,,BE L'.... Y3 ?'ERA71t3N l !#: G'E i._ Mr.Bellavia has 6 years of experience and has served as Operations Manager supporting disaster recovery efforts throughout the country. He is currently serving as the operations manager for a 5.1 million cubic yard debris monitoring project for the United States Army Corps of Engineers in Puerto Rico following Hurricane Maria. trAwyby, SE plupp.§ 4TANl' G S i G01! R Gam41 :'0 '. „.`, . y._.._ ,... � Mr.Horton has 27 years of experience as a disaster recovery consultant He works with municipalities to identify hazards and vulnerabilities in order to identify recovery strategies.Mr.Horton is a recognized expert in FEMA,HUD,FHWA,and DHSprograms.He has been on staff with Rostan since 2008. ��� 'a�� A.a:: t)5TF1, Ci���N��1f�St�E,,,G I3tS� .� > ��� �� � .. � ���..�. ��� ���a ��" �.�• Mt Wordsman will serve the City as Rostan's FEMA Specialist.He has nearly 30 years of experience related to regulatory compliance and permitting,and public assistance support.He has been with Rostan since 2012 and is currently overseeing Public.Assistance/Grants Portal compliance for our Hurricane Irma clients. vi• 5 JANF� �.� Ms. Jankauskas has worked for Rostan since 2012 and has 6 years of experience managing data collection and quality control of data elements for debris monitoring projects.Her background in graphics and design enables her project teams to meet all project reporting requirements in a timely manner while maintaining the highest data integrity standards. Resumes for these key individuals,as well as other individuals anticipated to serve the City are included on the following pages. i3STA ffi So€ 81C6ot9S LLC ( bocuMaki7FY gip b58 S7"6C 4 MA[ &REACH FLORIDA- F,k+' qk f ,.J.w.:.... 3..u...................>�..mr..,.'............ ,..uW...s,.a�...u., _..+.x...ina.,.._.a....,...;..s.,.c.Xw.......: ,x_w....w... ..,..�*u..:: ....w�......, m...a.,..........-..s ... 1 1 1j S 1 I. SAMUEL' M. ROSANIA PRINCIPAL "� EXECUTIVE VICE PRESIDENT Mr.Rosania has more than 35 years of experience working for the public and the private sector FED TSO � related to disaster management and recovery,Public Assistance funding,emergency management, ublic health, integrated solid waste management and hazardous waste management. Mr. UrnversityofTennessee7979 �.,; P g g g Graduate studies ` Rosania has been extensively involved with hazard mitigation, emergency management and Agricultural Biology disaster management and recovery operations since 1998. He is recognized as an expert in Universityof Florida 1978 Integrated'Solid Waste Management Planning and pre-and post-incident disaster planning and 'Bachelor of Science recovery.Mr.Rosania has managed numerous disaster recovery projects both at the regional and Plant Pathology local level. He is very familiar with local,state and federal regulations associated with disaster management and mitigation,solid and hazardous waste management,including the Stafford Act and applicable FEMA regulations. 1.35: CENT PROFESSIONAL EXPERIENCE ' I ; PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT! 1` • IS 10,0:Introduction to 3 CHARLESTON COUNTY,SOUTH CAROLINA'FEMA DR-4241 12015—ONGOING Incident Command`.f Project Principal responsible for Rostan providing professional disaster recovery services to Systems ' Charleston County SC as a result of severe storms and flooding from October 1-23,2015(FEMA • IS-200:ICS for Single DR-4241). Services include debris monitoring and management, FEMA Public Assistance Resources and Initial program and other funding program assistance related to County owned and/or maintained Action Incidents public infrastructure,procurement assistance and construction/post construction support. i • IS:700: National Incident Management oSystem DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I (NIMS)An Introduction CHARLESTON COUNTY,SOUTH CAROLINA FEMA DR-4286 1 201 6-201 7 Program Manager providing stand-by debris operations management support to Charleston ' � County, SC for more than 11 years. Iri October 2016 following Hurricane Matthew, he was 2017 Hurricane Maria I'2017'"'Hurricane Irma, ; responsible for providing overall project quality assurance,FEMA reimbursement support,and 2017. Hurricane Harvey j serving as client liaison with the County and SCEMD.He oversaw the successful hiring,training and deployment of nearly 100 local staff. i,2016 Flurricane Matthew § 2016 Flooding 2016 Tornado,VA DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES 2015 ,Flooding,SC., MARTIN COUNTY,FLORIDA I FEMA DR-4283 12016-2017 """2015 Avlan Flu Response,IX."' Project Principal for debris recovery effort in Martin County,FL following Hurricane Matthew in 2015 ;Ice Storm,TN October 2016.Responsible for overall project coordination and quality assurance.Rostan provided i 2012. Hurricane Sandy FEMA reimbursement assistance, debris removal monitoring, DMS monitoring and the hiring, 2011 _ Hurricane, Irene. ,,.1 training, and deployment of more than 40 local staff. In addition, responsible for the successful 2011 Tornado,MO'`s ` deployment of the HaulPass°Automated Debris Management system.Over the course of 70 days, 2011 Tornado,AL ' ` 155,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. 2010 Earthquake, Haiti 2010 Earthquake,Chile a DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES 2008Hurricane Ike ' 2006 ';Ice Storm, a THE CITY OF PORT ST.LUCIE,FLORIDA!FEMA DR-4283 12016-2017 2005 Hurricane Rita%. Project Principal for debris recovery effort following hurricane Matthew in October 2016.Responsible 2005 :Hurricane Katrina •-, for overall project coordination and quality assurance.Rostan provided debris removal monitoring, 2005 =',Hurricane Wilma DMS monitoring and the hiring,training, and deployment of more than 50 local staff.In addition, 2004 -,Hurricane Jeanne _-, responsible for the successful deployment of the HaulPass®Automated Debris Management system. 2004 ---Hurricane Frances 'i Over the course.of 120 days,110,000 cubic yards of vegetative debris,over 5,000 hazardous hanging 2001 Tropical Storm limbs and475 ha7ardous leaning trees were documented,removed,processed and taken to final disposal. 1? Gabrielle ROSTAN SOLUTIOPIS,LLO, i74CUMENT CONY r RFF 2O a 21T JC'l MtAPRI BEACH FLORIDA • 'SAMUEL M. ROSANIA STNS PRINCIPAL .EXECUTIVE VICE DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I THE CITY OF GARDEN CITY,GEORGIA FEMA DR-4284(2016 Program Manager for the Garden City,GA project following Hurricane Matthew in October 2016.He was responsible for providing overall project quality assurance and FEMA reimbursement support.He also provided recommendations and guidance regarding all Public Assistance categories(A-G),as well as,406 and 404 Mitigation opportunities associated with the City's damaged infrastructure. HAZARD MITIGATION GRANT PROGRAM PROJECT APPLICATION I IOPWSC WILD DUNES WWTP RELOCATION, FLOODPROOFING AND CONSOLIDATION OF SERVICES PROJECT I ISLE OF PALMS,SC I FEMA DR-4241 I 2016—PRESENT Project Principal responsible for Rostan preparing the Hazard Mitigation Grant Program(HMGP)Project Application(the"Application") for the Isle of Palms Water and Sewer Commission Project.Rostanprovided services to complete the HMGP application and develop a technically feasible and eligible project submission,as well as,assist with correspondence with South Carolina Emergency Management Division(SCEMD),and FEMA. HAZARD MITIGATION GRANT PROGRAM PROJECT APPLICATION I DRAINAGE IMPROVEMENT PROJECT I TOWN OF SULLIVAN'S ISLAND,SOUTH CAROLINA I FEMA DR-4241 I 2016—PRESENT Project Principal responsible for Rostan preparing the Hazard Mitigation Grant Program (HMGP) Project Application (the `Application")for the Sullivan's Island Drainage Improvement Project.Rostan provided services to complete the HMGP application and develop a technically feasible and eligible project submission,as well as,assist with correspondence with South Carolina Emergency Management Division(SCEMD)and FEMA.Rostan provided subject matter experts with the expertise and qualifications needed to provide hazard mitigation program management and administration services.Our established team of experts developed tools to assist with property owner outreach.and engagement,project scoping and cost estimating,benefit-cost analysis (BCA),post-disaster loss avoidance reporting,economic impact analysis,standard operating procedures,and quality assurance and control measures. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES!CUMBERLAND COUNTY,TENNESSEE FEMA DR-4210 12015-2016 Program Manager responsible for debris management and monitoring services in Cumberland County,TN following ice storms of February 2015.Responsible for FEMA.reimbursement assistance,debris removal monitoring,DMS monitoring and the hiring, training, and deployment of more than 75 local staff. In addition, responsible for the successful deployment of the HaulPass® Automated Debris Management system.700,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I WHITE COUNTY,TENNESSEE FEMA DR-4281012015 Program Manager responsible for debris management and monitoring services in White County,TN following ice storms of February 2015. Responsible for FEMA reimbursement assistance, client coordination, debris removal monitoring,DMS monitoring and the hiring,training,and deployment of more than 25 local staff Over the course of 75 days, 135,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT(TOWNSHIP OF BRICK,NEW JERSEY FEMA DR-408612012-2014 Project Principal responsible for all aspects of the Township's post-Hurricane Sandy disaster recovery program including disaster debris management,private property debris removal/demolition program,public assistance funding,and hazard mitigation planning. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION I FEMA DR-4086I201272014 . Project Principal responsible for deployment and management of disaster response and recovery team in support of debris management services for 20 municipalities in the State of New Jersey.Responsible for overseeing the monitoring and tracking of over 33 thousand truckloads of debris totaling 1.3 million cubic yards,and more than 2,400 truckloads totaling over 55 thousand tons of debris that was tracked by weight.Provided quality assurance for all debris management operations in the state. t 1110STAN SOLUTIONS LLC I DOCUMENT CoPY_. 3 FiFRa1$217 JC ( �+[ilaMl BEAekl,FLORIDA s , g may a �t -H t� f,tiettta i JEFF C"OUSINS a PROGRAM MANAGER a �,..,,.. .. µ_z [':-:''''':::::;:::;i::::,i',_'':.',:;:"'If';::'I':''::;:L'::'':.,:,:„,''':;':4':',';'':.;' ` � Mr.Cousins has 14 years of experience specific to debris management and disaster recovery operations. ., :.) .,. �;--' �>� Mr. Cousins specializes in disaster management and recovery and has served as Project Manager 14,. ," 1 supporting disaster recovery and reimbursement projects following some of the world's most devastating disasters.Mr. Cousins was responsible for the deployment of over 450 quality assurance �S -' I : monitors deployed in 11 counties and 5 cities in Mississippi for the USAGE Task Force Hope mission ,,. .. following Hurricane Katrina. Mr.Cousins served as Operations Manager for the deployment of the •IS-5 a:Introduction to• 1 HaulPass®System in Haiti following the devastating 2010 earthquake.Following Hurricane Sandy,Mr. Hazardous Materials Cousins served as Project Manager responsible for the disaster response and recovery team supporting •IS-100 Introduction to debris management services for 17 municipalities in. New Jersey. Most recently, he spearheaded .Incident Command System s„ program and project management for multiple municipalities in Florida following Hurricane:Irma. SIS-200 ICS for Single Resources and Initial Action Incidents` „j RECENT PROFESSIONAL EXPERIENCE •15-300 Intermediate ICS l •IS 400 Advanced1 DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES ,. 1 CORAL SPRINGS,FL 1 FEMA DR-4337 2017-2018 •IS.,700 National:Inctdent ""' Management System 4 Mr. Cousins served as Rostan's project manager for our work with the City of Coral Springs '°(NIMS)- following Hurricane Irma in September 20.17..Mr.Cousins was responsible for debris removal •IS-$00 :National Response ' monitoring,client coordination,DMS monitoring and closeout,and hauler invoice reconciliation. Framework i In addition, he was responsible for the successful deployment of the HaulPass® Automated •Hazardous Waste Operations Debris Management System.Over the course of 66 days,300,000 cubic yards of storm generated 7",and Emergency Response 7i debris was removed,processed and taken to final disposal.Over 13,000 hazardous limbs and 111 'Training(40HR IriitiaV8 HR I damaged or uprooted trees were also removed. r ' Refresher) •OSHA Disaster Training DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES DANIA BEACH,FL FEMA DR-433712017-2018 '1 '�'� .:.�..; , Served as project manager for Rostan's deployment for Dania Beach, FL following Hurricane 201.7 Hurricane Irma 'l Irma in September 2017.Responsible for debris removal monitoring,client coordination,DMS 2017 Hurricane Harvey, monitoring, hauler invoice reconciliation, FEMA reimbursement assistance, and the hiring, 201,6 Hurricane:Matthew " training,and deployment of more than 30 local staff.In addition,responsible for the successful 2016 Flooding,LA deployment of the HaulPass®Automated Debris Management system.Over the course of 45 days, 2016 Tornado,VA ' over 60,000 cubic yards of C&D and vegetative debris was removed,processed and taken to final - 2015 Flooding,SC 7 ''mpig - disposal.Over 3,700 hazardous limbs and 220 damaged or uprooted trees were also removed. 2015 Ice Storm,l N . :20'14:1:::"1:::,:l0.Storm,GA DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES 2012 Hurricane SOndy MULTIPLE MUNICIPALITES,FLORIDA I FEMA DR-4337 12017-2018 201;1 ,Hurricane Irene As Program Manager, Mr. Cousins directed all of Rostan's resources serving 21 municipalities 2011 Tornado,MO throughout the State of Florida.He was directly responsible for ensuring that our debris monitoring 2011 Tornado, ,,,:e:::„„,„:„:2,:01,,,,,„:::::,„,,,,,,,„:, teams provided the highest level of client service.Our debris monitoring,clients included: 200 Earthquake,Haiti 2008 Hurricane Ike CORAL SPRINGS IMPROVEMENT DISTRICT CITY OF COCONUT CREEK i s n " """ "� Baa : t.� `n'" �, 2006 Ice Storm, NY MA1�IN COUNTY ~ 7s ;ITY0OF CORAL SPRINGS ; 1. zf z , r 2005 Hurricane Rita l CITY OF DANIA BEACH '- I CITY OF NORTH PORT 20©5 Hurricane Katrina CITY U BELLEAIR BI ACH CiTYfOF INDIAN SHORES 2005 Hurricane Wilmaw .n; :: M , CITY OF BELLEAIR BLUFFS CITY OF MADEIRA BEACH 2004 Hurricane Jeanne ar ' ; BROW IRD.COUNT\ SG�HOOL'DiSTR CT NEW COLLEGE O FLORIDA 2004 "Hurricane.Frances _ , �_, ,� .... ...., �H.� � _.k�.„ ,�� :�� ..� �� ,�". ...,2. _.�,.. .�.., ,~.,.., �� z� a h:#OSTA i$OL U POPl5 LLC I DoCUM,icrr COPY 4 s { fdFP 2018 X17-dC 1 IJ ISE CU LE3f€t�l ... :. ..-�„.....ur. ..,.._,.,„:::. ........,. , „_.�,. ; .eau.., ,..a..ul,_,,.x .:a_i _. -.._ ..,.._.., -..e�.�... ._.:a. STAN � r 3 JEFF COUSINS • PROGRAM MANAGER : y ._ ..•.: ..v............+.,.ts..:...v..«......3.....v. .y.,..,........................,,....:....+... .........avers........... .,..wrn....., ...w....n.—..«...,.....,..u..,.>.: ,..v ...,.. .......... CITY OF PORT ST.LUCIE VILLAGE OF ESTERO SUNSHINE WATER CONTROL DISTRICT CITY OF REDINGTON SHORES TOWN OF WINDERMERE CITY OF PALM BEACH CITY OF ST PETE BEACH „ CITY OF WINTER SPRINGS CITY OF SEWALLS POINT Our serviced were customized to each client's needs,but typically included debris collection monitoring,client coordination,truck certification,DMS monitoring,hauler invoice reconciliation,and FEMA reimbursement assistance. HaulPass®,Rostan's Automated Debris Management system was deployed for every one of our clients. Under Mr Cousins' guidance, Rostan staff monitored the collection and disposal of over 1,000,000 cubic yards of storm generated debris throughout the State of Florida.Debris removal monitoring operations continue and are expected to be complete in the 2nd Quarter of 2018. PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT CHARLESTON COUNTY,SC I FEMA DR-4241 I 2015—ONGOING Consultant.Responsible for management of the Public Assistance(PA)program for Charleston County,South Carolina.Duties included managing the County's post-event debris removal project,including the utilization of HaulPass®to track the removal of more than 30,000 cubic yards of C&D,vegetative,and white goods debris.Additionally,served as a member of RostariS field assessment team tasked with assessing and quantifying flood related damages to 222 unpaved roads and 33 drainage canals associated with the severe storms and flooding. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I MARTIN COUNTY,FL I FEMA DR-4283I 2016-2017 Project Manager.Served in Martin County,FL following Hurricane Matthew in October of 2016.Responsible for invoicing,FEMA reimbursement assistance,client coordination,debris removal monitoring,DMS monitoring and the hiring,training,and deployment of more than 40 local staff.In addition,responsible for the successful deployment of the HaulPass®Automated Debris Management system.Over the course of 70 days,155,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I THE CITY OF PORT ST.LUCIE,FL FEMA DR-4283 12016-2017 Project Manager. Served in The City of Port St Lucie, FL following Hurricane Matthew in October of 2016. Responsible for FEMA reimbursement assistance,debris removal monitoring,DMS monitoring and the hiring,training,and deployment of more than 50 local staff.In addition,responsible for the successful deployment of the HaulPass®Automated Debis Management system. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I IBERIA PARISH,LA I FEMA DR-4277 1 201 6 Served as Project Manager in Iberia Parish,LA following the severe flooding in August of 2016.Responsible for FEMA reimbursement assistance,client coordination,debris removal monitoring,DMS monitoring and the hiring,training,and deployment of field staff.In addition,responsible for the successful deployment of the HaulPass®Automated Debris Management system DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I CUMBERLAND COUNTY,TN FEMA DR-421012015-2016 Project Manager. Served in Cumberland County, TN following ice storms of February 2015. Responsible for invoicing, FEMA reimbursement assistance,client coordination,debris removal monitoring,DMS monitoring and the hiring,training,and deployment of more than 75 local staff.In addition,responsible for the successful deployment of the HaulPass®Automated Debris Management system.Over the course of 100 days,700,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. CITY OF ST.PETERSBURG,FL I PROGRAM MANAGER I SHORE ACRES MITIGATION RECONSTRUCTION PROJECT AND SHORE ACRES ELEVATION PROJECT I 2015—PRESENT Manage,administer and monitor the Federal Emergency Management Agency(FEMA)Hazard Mitigation Assistance Grant Program in the Shore Acres neighborhood of St.Petersburg. Responsibilities consist of confirming adherence to all HMAP guidelines,ensuring project stays on budget,verifying project receipts,submitting quarterly reports,and completing and submitting project close out reports. sos AN S'A•UTIMSJ Lig i,"PouNIENr co�*y L 38 � R P 2018 2E7 JC i TOUT BEACH FLQRIDA•,'. .._._ .,... _. w ____.... ,.. . __. ._.._...._ _.w_ :: .,_,W _.... .__... tea_. a. a JEFF COUSINS ( PROGRAM'MANAGER' .�........x......w...... .,.......,..._._.....w.,....... «.......�w....a .w........_...sx..«....w....w_.,..,,...,...........................y.,..a,,....,,...... .W.w............ .w—.........,...a. .. .., _ _ �r a DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I WHITE COUNTY,TN FEMA DR-4210 12015 Served as part of project management team in White County, TN following ice storms of February 2015 Responsible for FEMA reimbursement assistance,client coordination,debris removal monitoring,DMS monitoring and the hiring,training,and deployment of more than 25 local staff.135,000 cubic yards of vegetative debris was removed,processed and taken to final disposaL DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION(FEMA DR-4086 12012-2014 Project Manager.Served in Served as Project Manager for seventeen municipalities in New Jersey following Hurricane Sandy.Mr.Cousins was responsible for all field operations in the state including the deployment of over 150 monitors spread between the seventeen municipalities. USACE KANSAS CITY DISTRICT—JOPLIN,MO 1 HAULPASS®SYSTEM I FEMA DR-1980 12011 Project Manager responsible for deployment of the HaulPass®Automated Debris Management System. The USACE was assigned a mission to oversee debris recovery operations following the devastating tornado that impacted the Joplin,MO area in April 2011.The USACE selected the HaulPass®System for tracking all debris removal field data to streamline its recovery efforts.The HaulPass®System was successfully utilized to track the removal of debris from public Rights-of-Way(ROW)and private property throughout the area.We also hired,trained and deployed over 60 local staff to operate the System in the field and to assist the USAGE with contractor oversight. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I JAMES CITY COUNTY,VAI FEMA DR-4024 12011 Project Manager responsible for deployment and management of disaster response and recovery team in support of debris management services for James City County,VA following Hurricane Irene.Provided oversight of ROW debris collection,removal of hazardous leaning tress and hanging limbs,and stumps utilizing the HaulPass°System DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES CITY OF BIRMINGHAM,AL FEMA DR-1971 12011 Project Manager responsible for deployment and management of disaster response and recovery team in support of debris management services for the City of Birmingham,AL following severe storms of April 2011. Provided oversight of ROW debris collection,removal of hazardous leaning tress and hanging limbs,stumps,demolitions and private property debris removal utilizing the HaulPass®System. USACE FORT WORTH DISTRICT(HAULPASS®SYSTEM I TEXAS&LOUISIANA 1FEMA DR-1791 12008 Project Manager responsible for the deployment of the HaulPass® automated debris management system in the Galveston and Chambers County areas in Texas following Hurricane Ike.The USAGE performed debris removal work on Texas DOT (state and federal)roads.Emergency work was completed in 10 days.The HaulPass®system was also successfully deployed in Cameron and Vermillion Parishes in Louisiana.The USACE utilized the system to its fullest capabilities and entirely eliminated the use of paper load tickets.By using the HaulPass®system,the USAGE completed validation of all load ticket data one day after field operations had ceased,had eliminated data entry effort and the need for QA/QC of manually entered load,ticket information. r 9sTA, SOL.0 ;orassicc i rsOCUMec T co it 1,1:36 »Fe 20187i17-JC. ( u�a t�s�aou FLORia,� . • • e 'ADAM T, FERGUSON STAB! PROJECT MANAGER 4 PROFESSIONAL EXPERIENCE University of Miami School of ROSTAN SOLUTIONS,LLC SENIOR CONSULTANT-DISASTER RECOVERY AND Law,coral Gables FL Juris MITIGATION 12017-PRESENT Doctor,magna cum laude,May-° Senior Programmatic Specialist and Project Manager for Disaster Recovery Operations 2012 supporting states,local governments,and utilities in the identification,pursuit,and securing of University of North Carolina at F state and federal aid.Provides technical guidance and assistance in demonstrating programmatic Wilmington Wilmington,NC: ,`1 eligibility.Directs programmatic and administrative appeals processes for clients facing adverse ;. Master'of Pubhc Administration,; agency determinations. December 2004 Bachelor of Arts with Honors ir MONROE COUNTY(FL)BOARD OF COUNTY COMMISSIONERS I SENIOR "Psychology,:May 2002 ADMINISTRATOR,FLOODPLAIN PROGRAM 1 2016-2017 Primarily responsible for achieving improvements in Community Rating System ["CRS"] Class R,b-05.4,1exialtAigNoRi and reviewing/updating Local Mitigation Strategy process in preparation to develop active Hazard 12 • Mitigation Grants program within the County Assisted with development and revision of land use I'v code and local regulation. wcte45,..:,i,:: ';‘,:; SE DEVI CONSULTING SOLUTIONS LLC/WITTO'BRIENS,LLC I PRINCIPAL&OWNER 1 DCS 1 A 2013-2017/WOB 2014-2017 Ueensed Attorney FL Bar • Principal for Disaster,Recovery-focused consulting firm actively sub-contracting in federally- 1,"No.0100223 funded Hazard Mitigation grant programs.Provides programmatic and technical assistance in Certified Floodplain Manager , program delivery, benefit-cost analysis, organizational assessment and restructuring. Provide specialized assistance in supporting functional areas, policy development, and regulatory/ statutory compliance. HOUCKANDERSON,RA/THE CHARTWELL LAW OFFICES,LLP I ASSOCIATE "' ATTORNEY/LAW CLERK 1 2011 -2013 Responsible for case management related activities induding pleading and motion preparation and drafting, taking and attending depositions, coordinating with experts and associated third parties.Perform research and legal drafting of memoranda as requested.Provide substantive inputs into development of draft/model insurance policy language, exculpation agreements. Served as Academic Year Law Clerk from August 2011 to April 2012 and August 2012 to November 2012 FEDERAL EMERGENCY MANAGEMENT AGENCY-REGION IV-ATLANTA,GA HAZARD MITIGATION PROGRAM SPECIALIST 12005-2009 ' Worked as a program and grant specialist in support of FEMA's post disaster operations in the Southeastern U.S. assisting state and local governments in developing grant applications/ ' .! project concepts conforming to federal regulatory standards.Responsible for Group and Branch • management and Programmatic Oversight.Tasked for.developing new employee traininmanuals/ programs.Responsible for delivering Benefit-Cost Analysis Training Class across Southeastern U.S. • � ff *STAN'SCL 11Q-isiu LLC ( -40 RF,P 2Qi8 217 JCI MIAMI BEACH FLQftIDA, TOMMY BRINSON HORTON =II STAN SENIOR CONSULTANT: \' Mr. Horton specializes in incident management. As an executive consultant, he works with critical infrastructure,state agencies,local communities,and industry.He provides solutions to Business Administration identify all-hazards vulnerabilities,risks,consequences,and capacity to respond to and recover Florida StateUniversity i from natural and man-made incidents.Mr.Horton supports clients in ensuring efficient use of 1994 resources,incident management,operational resiliency and business/operational continuity.He is an expert in FEMA,HUD,FHWA,and DHS programs. Ea Sat- evlwv,„ 27 Mr. Horton has been working on Federal Assistance Programs for long term recovery and mitigation since 1991.He was a member of the Florida SERT and engaged in the administration of the FEMA,Mitigation and Disaster Recovery grants all the way back to Hurricane Andrew AGE T1 O' 1 ONS4 Since leaving the State of FL in 2002,Mr.Horton has built a national practice and team of experts -1 that have been involved in the pursuit,administration and reimbursement of more than$3 billion FEMA Emergency Management of Federal Assistance and Mitigation from FEMA,HUD/CDBG,FHWA,and USDEP.Histeam Institute has developed some of the largest and most effective solutions funded by FEMA and HUD.This Advanced Professional Series includes funding obtained through the Alternative Procedures initiated by the Hurricane Sandy Improvement Act. Emergency Management PROFESSIONAL EXPERIENCE Homeland"Security Hazard Mitigation ROSTAN SOLUTIONS I EXECUTIVE DIRECTOR,DISASTER RECOVERY&MITIGATION Public Infrastructure 2006—PRESENT I NATIONAL PRACTICE Leading a team of incident management experts to provide consulting services for clients following Critical Infrastructure disasters. Developing recovery and mitigation strategies, during every phase of response and Program Management recovery; stabilization, construction management, restoration, mitigation, and preparedness. Project Planning Specialist in critical infrastructure.Represents both private and public clients and experienced with Water/Waste-water j complicated claims associated with property insurance,business interruption,risk management, Infrastructure FEMA Public Assistance, FHWA-ER, CDBG-DR, and long-term mitigation implementation. Management Consulting Expert in FEMA Debris Operations,Public Infrastructure,and Mitigation Programs. Disaster Response: Rostan Solutions has been assisting clients in recovering from major disasters for more than 10 years, Risk Assessment offering the most effective and comprehensive services for Federal Aid pursuits and full recovery. Government Training j ARCADIS,INC./MALCOLM PIRNIE,INC.I MARKET SECTOR LEADER,EMERGENCY MANAGEMENT 2007-2016 1 NATIONAL PRACTICE,TALLAHASSEE,FLORIDA Emergency Management and Homeland Security practice working for private sector and government agencies at the federal,state and local levels.Infrastructure security;implementation of preventative measures; comprehensive pre-disaster planning and training, and post-event response and recovery.Malcolm Pirnie is the Water Division of Arcadis,Inc.Rostan Solutions LLC—Post Incident consequence management for local and state jurisdictions. Post Incident debris management for local jurisdictions. (INGENUITY LLC I OWNER/CONSULTANT,EMERGENCY MANAGEMENT 12002-20071 FLORIDA STATE-WIDE PRACTICE,TALLAHASSEE,FL Emergency Management and Homeland Security Services for local and state government agencies. Provided technological and physical security consulting services. Company sold to Malcolm Pirnie,Inc.in 2007. ROSTAN SOLUTIONS,`LLC I DOCUMENT COPY t( z RFP 2076 217-JC ( MIAMI BEACH,FLORIDA 1 TOMMY BRINSON HORTON II t SENIOR CONSULTANT FLORIDA ARMY NATIONAL GUARD I INFANTRY/COMMUNICATIONS NCO 11991—2004 Emergency Management Specialist for FL TAG EOC and State EOC August 1992 to February 1995 Communications NCO for A CO 3/124 INF 11B MOS Operation Enduring Freedom 2001—2002 Operation Iraqi Freedom 2002—2003 FLORIDA DIVISION OF EMERGENCY MANAGEMENT(SENIOR MANAGEMENT CONSULTANT 1 1995-2002—TALLAHASSEE,FLORIDA AREA Special Assistant to the Director of EM.Management Consulting for Recovery and Mitigation.Programs. CAREER HIGHLIGHTS RECOVERY&MITIGATION PROGRAM MANAGER 1TEXAS HURRICANE HARVEY I FEMA-4332-DR-TX Oversight and management of clients impacted by Hurricane Harvey in Aug/Sep 2017.Providing consultation and management of the FEMA process.Coordination with public adjusters and contractors conducting remediation to the school facilities.Pursuit of federal funding for recovery and mitigation.Clients:Texas City Independent School District,Huffman Independent School District, Little Cypress-Mauriceville Consolidated Independent School District,Corpus Christi Independent School District,Community Christian School,&United Christian Academy. CITY OF BAKER SCHOOL SYSTEM I BAKER,'LAI RECOVERY PROGRAM MANAGER LOUISIANA SEVERE STORMS AND FLOODING I FEMA-4277-DR-LA In August 2016,the City of Baker was severely impacted by flood which inundated the Baker High School.Providing consultation and management of contractors'and school district staff to remediate the school facilities and,rebuild the school.Pursuit of FEMA funding for recovery and mitigation. CHARLESTON COUNTY,SC FEMA PROGRAMS EXECUTIVE CONSULTANT I RECOVERY AND MITIGATION SERVICES FEMA-4241-DR-SC Following the historic flooding event during October 2015 throughout South Carolina, Charleston County was faced with the daunting task of restoring and repairing an extensive network of roads and drainage channels.Provided consultation on the pursuit of FEMA disaster recovery assistance for restoration and mitigation. KANAWHA COUNTY SCHOOLS I CHARLESTON,WV I PROJECT MANAGER FOR RESPONSE&RECOVERY WEST VIRGINIA SEVERE STORMS,FLOODING,LANDSLIDES,'AND MUDSLIDES I FEMA-4273-DR-WV In June 2016,severe storms-and flooding impacted Kanawha County School District causing damage to four schools and destroying two.Provided executive consultation,and strategy for the Superintendent and staff leadership.Worked with Kanawha Schools to pursue recovery and mitigation funding from FEMA and manage the cleanup and remediation of the flooded schools. SAINT JOSEPH ABBEY AND SEMINARY COLLEGE SAINT BENEDICT,LA 1 PORI PROJECT MANAGER FOR RESPONSE&RECOVERY I LOUISIANA SEVERE STORMS AND FLOODING I FEMA-4263-DR-LA On Friday,March 11,2016,floodwaters from the Bogue Falaya River inundated Saint Joseph Abbey and Seminary College with nearly two feet of water.31 buildings were damaged,and total losses exceeded$30 million.Services including management of flood/ mold remediation for campus and recovery strategies. STATE OF FLORIDA(PROJECT MANAGER/PRINCIPAL-IN-CHARGE SUPPORT SERVICES TO THE FLORIDA MITIGATION PROGRAMS Services included business transformation,technical field inspections,mitigation and long term recovery planning,FEMA,HUD, and,NRCS grants administration,Disaster grants finance,post disaster coordination,post disaster loss avoidance and assessments. Aided the State of Florida in obtaining the FEMA"Enhanced Mitigation"status in 2008 and renewal in 2010. 1 r AFF 201.,E.4,-317-d0 TA NII BEACH FLORID , c�sv�a soi ii rlQc�s LLc J oocusaoo .4 {. F i" i . i z7,4 a L TAMMY BRINSON HORTON •[1 SENIOR CONSULTANT qq .as. ,„_.«......................_.^.wv4w..:..,...,,. .....M.L^.... .,,.z,:,....�..M.. ..�.....� .... ....,,.3 e...w_.... ..,,».x,,,... .. L:S..:.....a....., R3 ... ....�.�.,,,....................ww �.. .......... NEW YORK CITY HEALTH AND HOSPITALS CORPORATION($1.7B),NEW.YORK,NY PRINCIPAL FEMA RECOVERY&MITIGATION CONSULTANT Principal Mitigation Consultant to NYCHHC for development of 406 Mitigation Proposals,HMA Grants,and Long-term Mitigation Plan for the impacted facilities in NYC. This includes more than $1.7B in FEMA Public Assistance for 5 medical facilities. The process included the implementation of the Alternative Procedures Pilot Program from the.Hurricane Sandy Improvement Act. HURRICANE SANDY I STATEWIDE IN NEW JERSEY AND NEW YORK($300M)I SENIOR FEMA CONSULTANT Providing technical assistance to infrastructure and local community clients in New York in New Jersey during the Recovery and Mitigation process; Services include post incident damage assessments; Long-term recovery and mitigation strategy planning; CDBG,FHWA,and FEMA funding assistance;Community Relations,and Disaster Recovery Centers operations. COLORADO FLOOD RECOVERY FOR WELD COUNTY($30M)J WELD COUNTY,CO I PROJECT MANAGER Provided executive consultation,and strategy for Weld County leadership.Worked with Weld County in the pursuit of more than $30M in road and bridge recovery and mitigation funding from CDBG-DR,FEMA and FHWA.Providing assistance for long-term mitigation planning and funding pursuits with FEMA and CDB G. � 1 NASSAU COUNTY DEPARTMENT OF PUBLIC WORKS($180M) NASSAU COUNTY,NY PRINCIPAL FEMA MITIGATION CONSULTANT Principal Mitigation Consultant responsible for leading the Mitigation technical and programmatic team.The process included the implementation of the Alternative Procedures Pilot Program from the Hurricane Sandy Improvement A . The ARCADIS Team worked with FEMA and CDBG to implement a long-term recovery and mitigation plan that includes$810M in Public Assistance funding obtained through the Alternative Procedures. NASHVILLE,TN,METRO WATER SERVICES.($25M)I PROJECT MANAGER Developed FEMA funded post-disaster mitigation projects for Water Treatment Facilities. (FEMA-1909-DR 2010 Flooding) CITY OF BIRMINGHAM,AL($24M)I PROJECT MANAGER Debris Management Operations and Community Outreach to residential/individual impacts,for post incident,FEMA PA and IA; April 2011 tornadoes.(FEMA-1971-DR) ARCADIS/MALCOLM PIRNIE:I FLORIDA LOCAL COUNTIES($30M)I PROJECT MANAGER Support services to Liberty,Calhoun,and Columbia Counties. Services included in post impact activities during four presidentially declared incidents;FEMA Program Management;Public and Individual Assistance. FLORIDA ARMY NATIONAL GUARD I TALLAHASSEE AND ST.AUGUSTINE,FL Adjutant General Emergency Operations Staff&State EOC ESF 13 Worked in TAG EOC and State EOC for Emergency Support Function 13.1990 1997 Deployed to Iraq for Operation Iraqi Freedom in 2002-2003. Horton Toriirny B `Resiliency Tv1iUgation eSustarna6rtrty What s thedifference? presented at the International Disaster Conference&Expo DCE)held at the New Orleans Ernest N+Moral C<in�ention Center New Orleau�s LA Feb�t 2015 g' - fid,...:,. J r _s..f...�.. ^ .,-: S d:'a Tac « i gi e ` Pres ,.. 2 Horton TB,t Hazard Mitigation Planning For Utilities Forming Partnerships for Leveraging tesources and Funding"Opportundres;presented at the Water Environment(Federation s Annual Technical Exhibition and Conference held at the New Orleans Moral Convention Center,New Orleans LA,October 2012 Horton TB Effectrve'Strategies for Disaster Preparedness Response and Recover Coordinating€3ebns Mairagement artd Removal presented at fhe Tezas Hurricane Conference on Preparedness Loss Mitigation Rapid Recovery and Lessons Learned sponsored by the,Texas Hurric'a'ne.,Center tnno�atrve yTechnojogy and-fhe Department of Civil and Envrrontnental Engineenng` rsity of Houston Houston TQC August 7,2009 fl $T N s0L0T;Ct48 LLQ ( Gt3Gt1MENT Gt} Y pp RFP 2Q1 X27 9C l $ryA tt REAGH,FLttR D • BE 9'LAVIAFSTAN ;CHRISTOPHER i OPERATION'S MANAGER• Mi Bellavia has 5 years of experience specific to public and individual assistance.Mr.Bellavia began ' .^ in New Jersey following Hurricane Sandy where he served as an operations manager responsible 5 for overseeing all aspects of debris removal and disposal monitoring throughout 12 municipalities. He then served as an area supervisor in Iowa following USDA Disaster 2124 in 2015 where he was responsible for overseeing the collection and tracking of all project-related costs throughout the state. In 2016,Mr.Bellavia served as project coordinator in debris removal monitoring efforts following 2017; Hurricane Maria Hurricane Matthew'in Berkeley County,SC.He is assisting Charleston County,SC in pursuing public 2017' Hurricane Irma ° assistance funding for repairs and mitigation measures associated with damaged earth roads,paved 201 , urricane Matthew roads and drainage systems.Mr.Bellavia is well-versed in disaster recovery and specializes in logistics H , 2016 `Flooding,aLA planning and reporting,data collection,and staff training and management He is currently serving in 2015 Flooding SG the Commonwealth of Puerto Rico as part"of the HaulPass®project/data management team assisting 2015 Avian Flu Re•sponse,IA%y I with recovery efforts throughout the islands in the aftermath of Hurricane Maria. 2012 :;Hurricane Sandy Ii/I1 RECENT PROFESSIONAL EXPERIENCE ,$ DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES CITY OF NORTH PORT,FL I FEMA DR-43371 2017-2018 As Project Manager,Mr. Bellavia was responsible for overseeing.all aspects of Rostans services for the City of North Port.This induded hiring,training,and deploying a team of more than 19 debris and DMS monitors,providing daily client updates, serving as a primary interface.with ` g the contractor's management team, certification of hauler equipment, and deployment of the l' q HaulPass®Automated Debris Management System.Over the course of 77 days,over 47,000 cubic • 4 yards of disaster-generated'debris was collected and taken to final disposal.675 hazardous limbs 0 and 6 damaged or uprooted trees were also removed. as PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT! . 3 CHARLESTON COUNTY,SOUTH CAROLINA I FEMA DR-4241 2015—ONGOING • Operations Manager. Managed the County's post-event debris removal project, including the f ' utilization of HaulPass®to track debris removal Responsible for daily operations and coordination .. . efforts to co-develop strategies with the client. Additional responsibilities include reconciliation of multiple departments' force account expenditures.for PA emergency work categories A and B, conducting FEMA site visits and development of scope of services and cost'estimates for PA categories C and D PWs,as well as developing long-term projects and strategies for Mitigation improvements. • ` j DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES! CHARLESTON COUNTY,SC I FEMA DR-4286 x\2016-2017 Operations Manager following Hurricane Matthew in October 2016. Responsiblefor FEMA 1 reimbursement assistance, client coordination, debris.removal monitoring, DMS monitoring, invoicing, and the hiring, training, and deployment of more than 90 local.staff. In addition, • responsible for the successful deployment of.the HaulPass®system.Over the course of 114 days, .. 18,434 hangers,410 leaners and 415,000 cubic yards of vegetative debris was removed,processed, and taken to final disposal. ' ` ? ` DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES w ' BERKELEY COUNTY,SC I FEMA DR-428612016 Project Coordinator following Hurricane Matthew in October 2016.Responsible for.FEMA ca $TAN gyp€UT1Q S LLC Q t1Pui 3 r cOP RFP 2OIa 217 JG'j dA I Et Cf,FLb DA F =2111i ,IS �c p T ---13Z-:;°":,:':.,,,-„'''''''--71';: --':- :5,RosTAN ,,,,i [iC RISTOPHERh BELLAVIA i - s ;� k(.QPRATI(?NS MANAGER `Z s s ,o, ..- ...;:.:'-',',___:,°_,"_!j4' - a, a 7,a r �' :'� -� reimbursement assistance,client coordination,debris removal monitoring,DMS monitoring,invoicing,and hiring,training,and deployment of more than 30 local staff.Additionally responsible for the successful deployment of the HaulPass® system. Over the course of 61 days, 1,800 hangers,90 leaners and 60,000 cubic yards of vegetative debris was removed,processed,and taken to final disposal. , DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES' THE CITY OF'GARDEN CITY,GA(FEMA DR-4284,12016 Project Manager. Responsible for oversight of daily field monitoring operations following Hurricane Matthew in October 2016. Duties included editing daily reports,reconciling contractor invoices,and providing guidance to field staff. AVIAN FLU RESPONSE!IOWA I USDA 2124 DISASTER 12015 Served as a site administrator and Area Supervisor responsible for the collection and tracking of project related costs associated with labor hours,equipment usage,and material consumption.Data was collected in the field through manual verification and entered into a custom web interface.Served at various facilities throughout the project including two of the largest facilities employing over 400 temporary personnel each. / DISASTER DEBRIS MANAGEMENT I BOROUGH OF KEANSBURG,NJ 1 FEMA DR-40861 2013-2014 Operations Manager responsible for leading documentation and data collection efforts during Phases I and II of the residential demolition program following Hurricane Sandy.Data collection efforts included the implementation and utilization of HaulPass' ADMS. Responsibilities included scheduling and coordinating field personnel as well as reporting all daily field activities, load categories and quantities to Rostan's Project Manager. PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT I TOWNSHIP OF BRICK,NJ FEMA DR-4086 12012-2014 , Operations Manager.Responsible for tracking all aspects of debris removal and disposal monitoring following Hurricane Sandy including Right-of-Way(ROW)debris removal,private property debris removal and demolition efforts.Duties included supervision and training of field staff,scheduling,permit approval and verification,Right-of-Entry(ROE)development,compliance with public and federal notification procedures and management of HaulPass®hardware and Tier 1 and Tier 2 technical support. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES!NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION 1 FEMA DR-408612012-2014 , Operations Manager. Responsible for tracking all aspects of debris removal and disposal monitoring across 10 New Jersey municipalities following Hurricane.Sandy.Duties included supervision,and training of field staff and management of HaulPass® hardware and Tier 1 and Tier 2 technical support. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I POINT PLEASANT BEACH,NJ I FEMA DR-408612012-2013 Following Hurricane Sandy, Operations Manager responsible for tracking all aspects of debris removal and disposal monitoring from waterways throughout the central region of coastal New Jersey.Duties included supervision and training of field staff and management of HaulPass®hardware and Tier 1 and Tier 2 technical support. 1101sTAINi SO YiON5 LLeyl no 1 E COPY M '' !1 ' , ` RFF 2018-217-J6 1 MIAMI BEACh,FLOTtyki r , LEEM�ING'WORQSMAN , i . £- , R STAN I FEMA SPECIALIST .-,,;-:„..4,11`;,,,T, 5 a . 'g ��� a:. Mr.Wordsman is a key member of our disaster response team and is currently providing'disaster EE3lTI�Q a:i. .;;` recovery services to Charleston County,SC following the severe storms and flooding that occurred BS'Environmental Science. in 2015 (FEMA DR 4241)and Hurricane Matthew in 2016(FEMA DR 4286).Mr.Wordsman is California;State University at ' working closely with FEMA and with Charleston County to process project worksheets.for over$30 Hayward,1986, i million dollars in permanent repair work for unpaved roads.and drainage canals damaged during • J - the two recent disaster events.As assistant project manager,Mr.Wordsman was responsible for v. I: E 1? RE C ' hiring,training,and deployment of more than 90 local staff that made up our debris management ,SO team for Charleston County, S.C. He also worked closely with Rostans project manager to 1 I successfully deploy the HaulPass®Automated Debris Management System. For our deployment � g s ''_,�; ' . �� ti during Hurricane Sandy,Mr.Wordsman coordinated the recruiting,hiring and training of over tGERTI TAT1PtNS_ °• 125 temporary staff all hired locally. He managed staff supporting Brick Township, New Jersey AND NG N inapplying for over$17 million in public assistance. In addition to his disaster experience,Mr. IS 632,a:,Intro to Debris_ Wordsman is also a re ulato com Nance s ecialist that hasprovided re ato guidance, 1.-.. g ry P p rY I Operations: program management, and impact assessment services for permitting projects throughout the •`IS 634:Intro to'FEMA Northeast. Mr.Wordsman managed the preparation of over 50 environmental assessments and Public Assistance Program, impact statements. These assessments included detailed characterization of natural and historic IS-70O National Incident resources;air,noise,and traffic•impacts;as well as temporary construction effects. t A'Managen,ent System I (NIMS) an Introduction I RECENT PROFESSIONAL EXPERIENCE • S 30:I?rincipals of Emergency Management DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES MULTIPLE • 1S 631 Public Assistance MUNICIPALITES,FLORIDA FEMA DR-433712017-2018 Operations As Resource/Reimbursement Manager,Mr.Wordsman was responsible for the hiring,training, � s and deployment of over 200 local staff for 21 municipalities throughout the State of Florida.He • Ecvu S was directly responsible for ensuring that our debris removal monitoring teams fully understood '2 017 Humcane Maria . FEMAs rules and regulations regarding debris collection and eligibility, and were able to use 2017 Hurricane Irma ? HaulPass', Rostan's Automated'Debris Management system_to document every load of debris 2017 Hurricane Harvey ' ":=31collected.Our debris monitoring clients included: 016 Hurricane Matthew 1:::.:F11::::::''''':''''''''''', 015 Flooding SG Coral Springs Improvement District Martin County: City of North Port,r �, Sunshine Water Control District ::: 2015 Avian Flu,Response,to . City of Belleair Beach City of Belleau Bluffs 2012 Hurricane Sandy i Broward County School District City of Coco ut Creek g ;.,::::.',:.i.,..i77H.',1', City of Coral Springs City of Dania Beach ''City of Indian Shores City of�Madeira B ch g M T New College Of Florida City of Port St` Lucie ;City of Redington Shores x, k City of St Pete Beach Village Of Estero Town of Windermere -"� '� � -- i ;City of Winter Springs f City of Sewalls Point 3 z; City of:Palm Beach ,° ' Mr.Wordsman is also managing our work guiding our clients through the FEMA reimbursement i • process. This effort is particularly important following Hurricane Irma as FEMA has rolled out their new Public Assistance process using the FEMA Grants Portal. As a result of Hurricane Irma, most of clients are pursuing FEMA reimbursement under Category A—Debris Management, ROSTAN SOLATIONS LLC OOOl11 ENF COPY 4fi RFP 2618 217 JC I MIAMI BEACH FLORIDA E ?� RosTAN LEEMING WORDSMAN FEMA SPECIALIST and Category B—Emergency Protective Measures. Sunshine Water Control District and Coral Springs Improvement District are also pursuing Category D—Water Control Facilities,and Category E—Buildings reimbursement. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I CORAL SPRINGS,FL FEMA DR-4337 1 2017-2018 Mr.Wordsman served as Rostan's resource manager for our work with the City of Coral Springs,FL following Hurricane Irma in September 2017. Mr.Wordsman was directly responsible for the hiring, training, and deployment of more than 75 local staff to serve as debris and DMS monitors. Mr.Wordsman also managed the Coral Springs Debris Call Center.The information gathered by the Call Center was used to create a daily hotspot checklist that was given to the Contractor at the start of each work day.The Call Center removed a significant burden from the DPW staff that were inundated by calls immediately after the storm.Over the course of a three-week period,Rostan fielded more than 1,000 calls. PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT I CHARLESTON COUNTY,SC FEMA DR-4241 I 2015—ONGOING Consultant.As senior member of Rostan's multidisciplinary team of personnel providing disaster recovery services to Charleston County,SC as a result of severe storms and flooding from October 1-23,2015,Mr.Wordsman developed and oversaw the application of detailed assessment methodologies for establishing pre-storm conditions,capturing flood related damages to unpaved roadways and drainage canals,and developing cost estimates to return facilities to pre-storm conditions(including application of codes and standards) and mitigation costs. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I CHARLESTON COUNTY,SC FEMA DR-4286 1 2016-2017 Assistant Project Manager.Served in Charleston County,SC following Hurricane Matthew in October 2016.Responsible for FEMA reimbursement assistance, client coordination, debris removal monitoring, DMS monitoring,invoicing, and the hiring,training, and deployment of more than 90 local staff. In addition, responsible for the successful deployment of the HaulPass®Automated Debris Management system.Over the course of 114 days, 18,434 hangers,410 leaners and 415,000 cubic yards of vegetative debris was removed,processed,and taken to final disposal. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I BERKELEY COUNTY,SC FEMA DR-4286 I 2016 Project Manager. Served in Berkeley County, SC following Hurricane Matthew in October 2016. Responsible for FEMA reimbursement assistance, client coordination, debris removal monitoring,DMS monitoring,invoicing, and the hiring, training, and deployment of more than 30 local staff. In addition, responsible for the successful deployment of the HaulPass®Automated Debris Management system.Over the course of 61 days, 1,800 hangers,90 leaners and 60,000 cubic yards of vegetative debris was removed,processed,and taken to final disposal. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I THE CITY OF GARDEN CITY,GA FEMA DR-4284 I 2016 Project Manager. Responsible for oversight of daily field monitoring operations following Hurricane Matthew in October 2016. Duties included editing daily reports,reconciling contractor invoices,and providing guidance to field staff. AVIAN FLU RESPONSE I IOWA I USDA 2124 DISASTER 12015 Served as an area supervisor responsible for the collection and tracking of project related costs associated with labor hours, equipment usage,and material consumption.Data was collected in the field through manual verification and entered into a custom web interface.Served at various facilities throughout the project including two of the largest facilities employing over 400 temporary personnel each.Responsible for the deployment and management of Rostan staff to remote geographic locations in the Midwest. ROSTAN SOLUTIONS LLC I DOCUMENT COPY 47 REP 2018.21 JC MIAMI REACH,FLORIDA' LEEMING WORDSMAN FEMA SPECIALIST PUBLIC ASSISTANCE MANAGEMENT to PPDR AND DEMO•HOUSE RAISING I BOROUGH OF HIGHLANDS,NJ 1 FEMA DR-408612013—2016 The Borough of Highlands,NJ was particularly hard hit by Hurricane Sandy.The Borough's Administrative Offices,Police Headquarters, Municipal Courts and Community Center were all destroyed by the storm.Mr.Wordsman assisted the Borough with the development and submission of-Project Worksheets and Requests for Reimbursement (RFRs) to recover over $3 Million in costs expended to maintain Borough operations and protect human health and safety.The Borough of Highlands,NJ was awarded over$1 million in FEMA HMGP grant monies to elevate homes that were identified as being at risk for future damage as a result of Hurricane Irene. The Borough engaged Rostan to manage the overall grant and associated construction project.Mr.Wordsman is serving as program manager for this project and is working in close coordination with the Borough Administrator`and Construction Official. PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT I TOWNSHIP OF BRICK,NEW JERSEY!FEMA DR-408612012-2014 Public Assistance Grants Manager. Responsible for managing Rostan's public assistance team working with Brick Township to recover costs associated with damages from Hurricane Sandy and associated mitigation measures to prevent future damages. Rostan's services included development of Project Worksheets and Requests for Reimbursement for over $17 million dollars in FEMA reimbursable storm related expenditures. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION 1 FEMA DR-408612012-2014 Resource Manager. Mr.Wordsman was responsible for recruiting,training and hiring over 125 local employees to participatein Rostan's recovery efforts in 20 different New Jersey municipalities during Hurricane Sandy. HURRICANE SANDY I STATEWIDE IN NEW JERSEY AND NEW YORK 1 BERGEN COUNTY UTILITY AUTHORITY• WESTCHESTER COUNTY,NY•BRICK,NJ•NYCDEP•USACE•NASSAU COUNTY,NY Provided technical assistance to infrastructure and local community clients in New York in New Jersey during the Recovery and Mitigation process; Services include post incident damage assessments; Long-term recovery and mitigation strategy planning; CDBG,FHWA,and FEMA funding assistance;Community Relations,and Disaster Recovery Centers operations. VARIOUS ENVIRONMENTAL COMPLIANCE PROJECTS Mr.Wordsman has managed and supported a wide variety of environmental compliance and permitting projects throughout the United States.These projects include preparation of all permits and an environmental impact statement for a 2M ton per year cement manufacturing plant,a NEPA EIS for the Oneida Indians Lands Into Trust Application,numerous EAS/EISs/Permit applications for wastewater treatment plants and resource recovery facilities in New York,New Jersey,and Puerto Rico. RosTAt�S®L4�'j°N8,L60 P°C1 ENT C°" RFR2C318 2 7 O k I2APttr1 BEI OH FLORIDA $ 9° R � t TAN DENISE JANKAUSKAS I DATA MANAGER l Ms.Jankauskas has 5 years of post-disaster experience,joining the Rostan team after the devastation sustained by Hurricane Sandy throughout New York and New Jersey.She specializes in multiple aspects BF'A,"The-Cooper Union for 1 of disaster recoveryindudingprojectdata management;vehicle,container and equipment certification, the Ativancement of Science y, € waterborne and land-based Right-of-Way debris removal efforts; private property demolition, and &Art, 1995 "' debris.removal.Ms.Jankauskas has experience in logistics,planning,reporting,and tracking project and reimbursement efforts. Sa ': RI i+�G'EE 1 RECENT PROFESSIONAL EXPERIENCE DEBRIS MANAGEMENT DATA SERVICES I 444, USAGE—JACKSONVILLE DISTRICT I> I COMMONWEALTH OF PUERTO RICO I FEMA DR-4339 12017-PRESENT • IS-0632.a: ntroduction Data Manager. Serving for the Commonwealth of Puerto Rico debris clean-up following to Debris Operations Hurricane Maria.Responsible for dissemination of operational data and visual documentation into cohesive and concise daily and weekly operational reports for the client while maintaining O.E ' strict data quality control. 2017- Hurricane Maria DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I VARIOUS 2017 Hurricane Irma CLIENTS,FL I FEMA DR-4337 1 2017 2016 Hurricane Matthew Data Manager.Served.for Florida debris clean-up following Hurricane Irma.In addition to proposal a,2015 Flooding,SC development for standby clients,responsible for gathering and dissemination of operational data and 2015 ' Ice Storm,TN visual documentation into a cohesive and concise daily operational report for the client,data quality 2012 "Hurricane Sandy I control,as well as documentation and preparation of project closeout reports.Clients included:City of Belleair Beach,City of Belleair Bluffs,City of Coconut Creek,City of Coral Springs,Dania Beach, New College of Florida,Town of Indian Shores,City of Madeira Beach,Martin County,City of North Port,Town of Palm Beach,Town of Redington Shores,City of St.Pete Beach,Town of Windermere, and City of Winter Springs. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES CHARLESTON COUNTY,SC I FEMA DR-4286• FEMA DR-434612016-2018 1 Data Manager.Serving the County during post-Hurricane Matthew and post-Hurricane Irma debris- I removal efforts.In addition to proposal development,responsible for gathering and dissemination of operational data and visual documentation into a cohesive and concise daily operational report for the client,data quality control,and maintenance and organization of all digital files. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES MARTIN COUNTY,FL I FEMA DR-4283•FEMA DR-4337 I 2016-2017 Data Manager.Served for Martin County,Florida debris clean-up following Hurricane Matthew and Hurricane Irma. In addition to proposal development, responsible for gathering and dissemination of operational data and visual documentation into a cohesive and concise daily operational report for the client,data quality control,maintenance and organization of all digital ; ..., _ files,as well as documentation and preparation of project closeout reports. I. ! PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT CHARLESTON COUNTY,SC 1 FEMA DR-4241 1 2015—PRESENT I. 'I Data Manager. Responsible for gathering and dissemination of operational data and visual documentation into a cohesive and concise daily operational report for the client, data quality ` O$TAN SOLUTIONS LLC i"DOCUME" COPY RSP 2018 217 JC ( MIAMI BEACH FLORIDA Wim.- _�_ . __... ._.__ �m .....,... 44, I uaw _...... . __._ _m.. J , a ROSTAN- 8 . DENISE JANKAUSKAS F 1 DATA MANAGER= control,and maintenance and organization of all digital files following the flooding which occurred in October 2015.Additionally, responsible for proposal development, invoicing, organization and implementation of Flood Insurance Rate Maps, photo documentation,drainage mapping,as well as development of client progress reports and presentations. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I BERKELEY COUNTY,SC I FEMA DR-428612016 Data Manager.Served for Berkeley County,South Carolina debris clean-up following Hurricane Matthew.Responsible for gathering and dissemination of operational data and visual documentation into a cohesive and concise daily operational report for the client,data quality control,maintenance and organization of all digital files;as well as documentation and preparation of project closeout report. DEBRIS'MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICESI THE CITY OF GARDEN CITY,GA(FEMA DR-4284 I 2016 Data Manager. Served during debris removal operations following Hurricane Matthew. In addition toproposal development, responsible for gathering and dissemination of operational data and visual documentation into a cohesive and concise daily operational report for the client,data quality control,maintenance and organization of all digital files,as well as documentation and preparation of DMS closeout report. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES(CUMBERLAND COUNTY,TN FEMA DR-4210 12015-2016 Data Manager.Following the February 2015 ice storm,responsible for proposal development,gathering and dissemination of operational data and visual documentation into a cohesive and concise daily operational report for the client,weekly contractor cost comparison data compilation and visualization,data quality control,maintenance and organization of all digital files,and documentation and preparation of DMS closeout reports. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I WHITE COUNTY,TN I FEMA DR-4210 12015 Project Manager following the February 2015 ice storm,responsible for proposal development,invoicing, debris contractor invoice reconciliation,FEMA reimbursement assistance,debris removal monitoring,DMS monitoring,vehicle and equipment certification, and the scheduling of more than 25 local staff.In addition,responsible for the gathering and dissemination of operational dataand visual documentation into a cohesive and concise daily operational report for the client,as well as data quality control,maintenance and, organization of all digital files,and documentation and preparation of DMS closeout reports. HAULPASV DATA COLLECTION FOR RESIDENTIAL DEMOLITION PROJECT 1 BOROUGH OF KEANSBURG,NJ FEMA DR-4086 12013-2014 - Operations Manager responsible for leading documentation and data collection efforts during Phases I and II of the demolition program of 51 homes following Hurricane Sandy.Data collection efforts included the implementation and utilization of HaulPass® automated debris management system.Responsible for scheduling and coordinating Rostan field personnel as well as reporting all daily field activities,load categories,and quantities to Rostan's Project Manager. OTHER RELATED EXPERIENCE 2012-2014 PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT TOWNSHIP OF BRICK,NJ I FEMA DR-4086 2012-2014 DEhRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION I FEMA DR-4086 2012-2013 USACE—NEW YORK DISTRICT!FEMA DR-4085 fipSTPJa SSOLUT QN I.L 1•t4OCPMENT Cnt�Y 0 RFP 2018 21'T JO MAW sE?GH^FLORIDA :...,.,....._.........ue a...�,,,,.: ,., .... ..:a..._ ...d..._, .,..kms .. ..::= .,.,.,.. -....wA,...�...�.a;,,:^....... ,... .,.....,....a .. MICHAEL WIENCEK FIELD SUPERVISOR , ,, , ,., k g'= = Mr. Wiencek has 12 years of experience related to disaster debris management. He is a highly experienced Operations Manager for Rostan Solutions, the provider of the industry leading 3 12 _,'" HaulPass® Automated Debris Management System (ADMS), and has been involved in disaster I ,debris management since 2006.He is an expert in disaster recovery and is a key member of the a g HaulPassm team.Mr.Wiencek has managed numerous disaster recovery projects,both with and CE C1�C„ IOI�S+'�=e 13 I - without utilizing an ADMS. i ! IS-632.a:Intro to Debris; J "; Operations RECENT PROFESSIONAL EXPERIENCE , a -.t �i DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES 2017 Hurricane Irma NORTH PORT,FLORIDA I FEMA DR-43371 2017-2018 / 2016 Hurricane Matthew . As Project Manager,Mr.Wiencek was responsible for overseeing Rostan's services for'the City 2015 Avian Flu Response,IA E of North Port,FL. This included deploying a team of more than 20 debris and DMS monitors, 2011 Hurricane Irene , = providing daily client updates,serving as a primary interface with the contractor's management 2011 Tornado,MO ! team, certification of hauler equipment, and deployment of the HaulPass® Automated Debris 2011 Tornado, AL Management System. Over the course of 77 days, more than 47,000 cubic yards of disaster- `2008 Hurricane Ike generated debris was collected and taken to final disposal.More than 700 damaged or uprooted 2006 Ice Storm, NY" trees were also removed. 3 PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT CHARLESTON COUNTY,SOUTH CAROLINA 1 FEMA DR-4241 12015—ONGOING ? Consultant. Serving as a member of Rostan's field assessment team tasked with assessing and t ? quantifying flood related damages to 222 unpaved roads and 33 drainage canals associated with the severe storms and flooding. Assist in development of scope of services and cost estimates for PA categories C and D PWs, as well as developing long-term projects and strategies for ` Mitigation improvements. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES • I MARTIN COUNTY,FLORIDA I FEMA DR-4283 1 2016-2017 iOperations Manager. Served in Martin.County, FL following Hurricane Matthew in October "" of 2016. Responsible client and contractor coordination, debris removal monitoring and DMS monitoring.Additionally responsible for assisting with the successful deployment of the HaulPass® Automated Debris Management system. Over the course of 70 days, 155,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. 3 DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES THE CITY OF PORT ST.LUCIE,FLORIDA I FEMA DR-4283 12016-2017 Operations Manager.Oversaw all aspects of Port St.Lucie's Hurricane Matthew debris removal project,'including the collection of more than 100,000 cubic yards of debris and removal of more than 5,500 hazardous trees and tree limbs.Responsible for interfacing and fostering successful relationships with both contractors and local government,as well as personnel administration and quality assurance of the data produced. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES CHARLESTON COUNTY,SOUTH CAROLINA 1 FEMA DR-4286 2016-2017 a = Field Supervisor.Served in Charleston County,SC as lead field supervisor during Hurricane Matthew ,I r' .. - '. - .;l2013:217-JO 1.MIAMI BEACH,FLORIDA:. ROSSAN SOLUTIONS, OLUTIONS LLC � DOG$a3sNENT COPY � RFP � MICHAEL WIENCEK R, STAN 'FIELD SUPERVISOR debris removal operations.Hurricane Matthew.Responsible for debris removal monitoring,DMS monitoring,and field data oversight. Over the course of 114 days,18,434 hangers,410 leaners and 415,000 cubic yards of vegetative debris was removed,processed,and taken to final disposal. AVIAN FLU RESPONSE I IOWA I USDA 2124 DISASTER 12015 Served as an administrator and data analyst responsible for processing and sortingincoming data from the field and entering it into the online server. Used the processed data to predict staffing and equipment needs and deployed them accordingly. Served in the operational headquarters along with project managers and office,support staff. VIRGINIA PENINSULA I DISASTER DEBRIS MANAGEMENT 1 FEMA DR-40241 2011 HaulPass® Operations Manager responsible for deployment and management of disaster response and recovery teams utilizing HaulPass®for debris management services for James City County,York County and Williamsburg,VA following Hurricane Irene. The teams provided oversight of right-of-way debris collection,removal of hazardous leaning tress and hanging limbs,and stumps utilizing the HaulPass®ADMS.Tasks also included contractor management,debris monitoring,data management using the HaulPass®ADMS, and FEMA reimbursement including development of project worksheets. USACE KANSAS CITY DISTRICT I HAULPASS®ADMS I FEMA DR-1980 12011 HaulPass®Operations Manager responsible for deployment of the HaulPass®ADMS.The USACE was assigned a mission to manage debris recovery operations following the devastating tornado that impacted the Joplin,MO area in April 2011.The USACE selected the HaulPass®ADMS for tracking debris removal to streamline its recovery efforts.The HaulPass®ADMS was successfully utilized to track the removal of debris from public rights-of-way and private property throughout the area. DISASTER DEBRIS MANAGEMENT(CITY OF BIRMINGHAM,ALABAMA FEMA DR-1971 12011 HaulPass® Operations Manager responsible for deployment and management of disaster response and recovery teams utilizing HaulPass®in support of debris management services for the City of Birmingham,Alabama following the April 2011 tornadoes and straight-line winds storm.Provided oversight of right-of-way debris collection,removal of hazardous leaning tress and hanging limbs, stumps,white goods,demolitions and private property debris removal utilizing the HaulPass®ADMS. HUMBLE,PINEY POINTE VILLAGE,NASSAU BAY,TX 1 DISASTER DEBRIS MANAGEMENT 1 FEMA DR-1791 1 2008 HaulPass® Operations Manager responsible for deployment and management of disaster response and recovery teams utilizing HaulPass®for debris management services. Provided oversight of right-of-way debris collection,removal of hazardous leaning tress and hanging limbs, stumps, and white goods utilizing the HaulPass®ADMS. Tasks also included contractor management, debris monitoring,data management using the HaulPass®ADMS,and FEMA reimbursement including development of project worksheets. USACE/TEXAS DOT/GALVESTON,TX I HAULPASS®ADMS I FEMA DR-1791 1 2008 HaulPass®Operations Manager responsible for deployment of the HaulPass®System.The USACE was assigned a mission to oversee debris recovery operations following Hurricane Ike that impacted the Galveston,TX area.The USACE utilized the HaulPass®ADMS for tracking debris removal field data to streamline its recovery efforts for TXDOT. ERIE COUNTY,NY I DISASTER DEBRIS MANAGEMENT FEMA EM-326812006 HaulPass®Operations Manager responsible for comprehensive debris management services including debris contractor management, temporary debris storage and reduction site(TDSRS)oversight,quality assurance monitoring of right-of-way debris collection,leaning tree and hanging limb removals following the 2006 snowstorm.Assisted with invoice reconciliation services to support reimbursement from FEMA and Federal Highway Administration(FHWA).Provided oversight of right-of-way stump removal and grinding utilizing the HaulPass®ADMS. fiO$TAN SOLUTiOIFPS LLG ( 0OCITMNT COPY RFP 20 $21T iCk;l IiAMi REftCN PLQRIDA, i". STAN KU NAS ; DARIUS F?RINCIPALI PRESIDENT Mr. Stankunas, President of Rostan Solutions, LLC, has more than 25 years of experience in ,- lT environmental and solid waste management and for the past 17 years has specialized in disaster 25 planning and recovery management activities. He is an expert in pre- and post-event disaster planning and recovery and has managed numerous disaster recovery projects both at the iregional and local levels.Mr.Stankunas has served as Program Manager on numerous disaster debris recovery projects in Mississippi,Alabama,Florida,Virginia,New Jersey,Texas,Louisiana, 2017 Hurricane Mana Missouri,South Carolina,Georgia,and New York states. 2017 Hurricane Irma 2017 Hurricane Harvey ' RECENT PROFESSIONAL EXPERIENCE 2016 Hurricane Matthew 2016. Flooding,LA PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT 2016 Tornado,VA CHARLESTON COUNTY,SC I FEMA DR-4241 I 2015—ONGOING Project Principal responsible for Rostan providing professional disaster recovery services to 2015 Flooding,SC Charleston County SC as a result of severe storms and flooding from October 1-23,2015(FEMA ( 2015 Avian Flu Response,IA DR-4241)2 Services include debris monitoring and management, FEMA Public Assistance 2015 Ice Storm,TN program and other funding program assistance related to County owned and/or maintained 2014 Ice Storm,GA public infrastructure,procurement assistance and construction/post construction support. 2012 HurricaneSandy DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES 2011 Hurricane Irene CHARLESTON COUNTY,SC I FEMA DR-4286 12016-2017 2011 Tornado;MO, " Program Manager providing stand-by debris operations management support to Charleston 2011 Tornado,AL County, SC for more than 11 years. In October 2016 following Hurricane Matthew, he was 2010 Earthquake,Chile'" # responsible for providing overall project quality assurance,FEMA reimbursement support,and 2010 Earthquake, Haiti serving as client liaison with the County and SCEMD.He oversaw the successful hiring,training 2008 HurricaneIke and deployment of nearly 100 local staff. 2006 Ice Storm,NY DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES 2005 Hurricane Rita MARTIN COUNTY,FL I FEMA DR-428312016-2017 2005 Hurricane Katrina Project Principal for debris recovery effort in Martin County,FL following Hurricane Matthew in I 2005 Hurricane Wilma « October 2016.Responsible for overall project coordination and quality assurance.Rostan provided 20004 Hurricane Jeanne FEMA reimbursement assistance, debris removal monitoring, DMS monitoring and the hiring, training, and deployment of more than 40 local staff. In addition, responsible for the successful 2004 Hurricane Ivan deployment of the HaulPass®Automated Debris Management system.Over the course of 70 days, 2004 Hurricane Frances 155,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. 2001 Tropical Storm Gabrielle DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES ( THE CITY OF PORT ST.LUCIE,FL I FEMA DR-428312016-2017 Project Principal for debris recovery effort following hurricane Matthew in October 2016. Responsible for overall project coordination and quality assurance. Rostan provided debris removal monitoring, DMS monitoring and the hiring,training, and deployment of more than 50 local staff.In addition,responsible for the successful deployment of the HaulPass'Automated Debris Management system. Over the course of 120 days, 110,000 cubic yards of vegetative debris,over 5,000 hazardous hanging limbs and 475 hazardous leaning trees were documented, t p removed,processed and taken to final disposal. i ROSTAN SOLUTIONS,LLC f DOCUMENT COPY µ1;,..50^J I RFP 011-217__-JC 1 MIAMI BEACH FLORIDA DARIUS STANKUNAS PRINCIPAL I, PRESIDENT DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES[THE CITY OF GARDEN CITY,GA FEMA DR-428412016 Program Manager for the Garden City,GA project following Hurricane Matthew in October 2016.He was responsible for providing overall project quality assurance and FEMA reimbursement support.He also provided recommendations and guidance regarding all Public Assistance categories(A-G),as well as,406 and 404 Mitigation opportunities associated with the.City's damaged infrastructure. HAZARD MITIGATION GRANT PROGRAM PROJECT APPLICATION J IOPWSC WILD DUNES WWTP RELOCATION, FLOODPROOFING AND CONSOLIDATION OF SERVICES PROJECT I ISLE OF PALMS,SC 1 FEMA DR-4241 2016—PRESENT Project Principal responsible for Rostan preparing the Hazard Mitigation Grant Program (HMGP) Project Application (the. "Application")for the Isle of Palms Water and Sewer Commission Project.Rostan provided services to complete the HMGP application and develop a technically feasible and eligible project submission,as well as,assist with correspondence with South Carolina Emergency Management Division(SCEMD)and FEMA. HAZARD MITIGATION GRANT PROGRAM PROJECT APPLICATION 1 DRAINAGE IMPROVEMENT PROJECT TOWN OF SULLIVAN'S ISLAND,SC 1 FEMA DR-4241 12016-PRESENT Project Principal responsible for Rostan preparing the Hazard Mitigation Grant Program (HMGP) Project Application (the "Application")for the Sullivans Island Drainage Improvement Project.Rostan provided services to complete the HMGP application and develop a technically feasible and eligible project submission,as well as,assist with correspondence with South Carolina Emergency Management Division(SCEMD)and FEMA.Rostan provided subject matter experts with the expertise and qualifications needed to provide hazard mitigation program management and administration services.Our established team of experts developed tools to assist with property owner outreach and engagement, project scoping and cost estimating,benefit-cost analysis (BCA),post-disaster loss avoidance reporting,economic impact analysis,standard operating procedures,and quality assurance and control measures. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I CUMBERLAND,COUNTY,TN FEMA DR-421012015-2016 Program Manager responsible for debris management and monitoring services in Cumberland County,TN following ice storms of February 2015.Responsible for FEMA reimbursement assistance,debris removal monitoring,DMS monitoring and the hiring, training, and deployment of more than 75 local staff. In addition, responsible for the successful deployment of the HaulPass® Automated Debris Management system.700,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I WHITE COUNTY,TN I FEMA DR-42810 12015 Program Manager responsible for debris management and monitoring services'in White County, TN following ice storms of February 2015.Responsible for FEMA reimbursement assistance,client coordination,debris removal monitoring,DMS monitoring and the hiring, training, and deployment of more than 25 local staff. In addition,responsible for the successful deployment of ' the HaulPasse Automated Debris Management system. Over the course of 75 days, 135,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT I TOWNSHIP OF BRICK,NJ FEMA DR-4086 1 2012-2014 Project Principal responsible for all aspects of the Township's post-Hurricane Sandy disaster recovery program including disaster debris management,private property debris removal/demolition program,public assistancefunding,and hazard mitigation planning. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION I FEMA DR-408612012-2014 Project Principal responsible for deployment and management of disaster response and recovery team in support of debris management services for 20 municipalities in the State of New Jersey. Responsible for overseeing the monitoring and tracking of over 33 thousand truckloads of debris totaling 1.3 million cubic yards,and more than 2,400 truckloads totaling over 55 thousand SAm'3pwYtt>Pii C.l:�� C9C34.'9.�P11k?+I'f"�CfSP�" "' f '', a L( � a» FiEP�CY#S?97JC f 3�7s2�kMtf.��EA�H�FLd36jlC3Ak,.% TRAVIS MAYS i PROGRAM MANAGER "' Mr. Mays joined the Rostan team in 2008 and has spent the past 10 years assisting numerous clients with post-disaster recovery efforts. He specializes primarily in long-term recovery/ BA Marketing, j public assistance support and debris removal monitoring operations and management. He has University of Houston,2006 experience in logistics and operations coordination,project planning and formulation,project and quarterly reporting,procurement assistance,debris management plan development,debris E monitoring and ADMS system support,and reimbursement support. h 10 RECENT PROFESSIONAL EXPERIENCE DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES ;1371w‘u'm HURRICANE HARVEY I FEMA DR-4332 I 2017—ONGOING • IS ide `Irt#reduction to Mr.Mays served as the Program Manager for all debris monitoring projects in the State of Texas .Incident Gorrimand, 'Systems "' following Hurricane Harvey.In total Rostan provided debris removal monitoring services to 7 clients including some of the most hard-hit/heavily flooded areas of east Texas near including the City of Orange and Hardin County,TX. EA‘114.04F mil a First Aitl/ ardio',; r DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES Pulmonary ; HURRICANE IRMA j FEMA DR-4337 I 2017—ONGOING Resuscitation{CPR) k As a Senior Consultant, Mr. Mays was responsible for providing compliance and technical •'Hazardous Waste guidance to many Florida clients including the City of North Port, Town of Windermere, and i Operafions * City of Winter Springs.Rostan provided debris removal monitoring and.PA support services to ;'and Emergency.- `_ more than 20 clients in Florida following Resporise Training Hurricane Irma. (40HR MitiaV8 HR Refresher) USACE JACKSONVILLE DISTRICT-AUTOMATED DEBRIS MANAGEMENT SYSTEM HURRICANE MARIA I FEMA DR-4339 I 2017—ONGOING j Serving as the technical lead for HaulPass®deployment in support of Xpert's Inc.debris removal :2017 Hunicane Maria efforts in Puerto Rico.following Hurricane. To date, HaulPass has tracked more than 240,000 2017 ,_Hurricane Irma loads of'debris totalling more than 5.5 million cubic yards on this project.Upon completion it is 2017F.;.Hur icane Harvey anticipated that more than 250,000 loads of debris and more than 6 million cubic yards of debris 2016 Hurricane Matthew will have been tracked using HaulPass®. [2016 Flooding LA PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT I;(201'6':: Flooding,SC CHARLESTON COUNTY,SCS FEMA DR-4241 12015—ONGOING 20'15 Avian Flu Re posse IA Project Manager. Debris operations duties included managing the County's post-event debris 2015 Ice•Storm,,TN E removal project, including the. utilization of HaulPass® to track the removal of more than 2014 lce Storm.,GA 30,000 cubic yards of C&D, vegetative, and white goods debris. Additional responsibilities 2012 Hurricane Sand include reconciliation of multiple County departments' force account expenditures for Public 201;1 Hurricane Irene Assistance (PA) emergency work categories A and B. Additonally responsible for managing a multidisciplinary team of personnel responsible for providing disaster recovery services. 201;1 Tornado,MO 20,11 Tornado,AL' DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES 201;0 Earthquake,:Haiti CHARLESTON COUNTY,SC I FEMA DR-42861 2016-2017 2008 Hur•"rcane Ike Program Manager.Served following Hurricane Matthew in October 2016.Field operations were conducted over a period of 112 days and included the collection of more than 400,000 CY of debris and the removal of more than 18,000 hazardous limbs and trees. Responsible for daily, l RQSCAid d� m3 mC3i�s LLC 1 t i mp,11m PEACH, 0C27NIF CCP't " JrJ r' i3EP'�fti8 2i?dC 17FLKdRIAA.€ .. _... .,,..,. ,.,,....ms'...«¢....,...aw...aaa� ............. � ,a.s::.....,.a..,�u.ww....... ......a.,...w. s..;.,c.;...,.:..w.. ... •' ...........:: • sZ 1 :5;111' p � TRAVIS MAYS gPROGRAM MANAGER site,and project closeout reports,client operations meetings,invoice reconciliation and contractor compliance,staff and contractor scheduling,quality control of all data,personnel management and assignments,project cost allocations,and reimbursement requests. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I THE CITYOF GARDEN CITY,GA FEMA DR-4284 12016 Program Manager.Responsible for oversight of daily field monitoring operations following Hurricane Matthew in October 2016. Duties included editing daily reports,reconciling contractor invoices,and providing guidance to field staff.Assisted field personnel with technical guidance and recommendations. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES CUMBERLAND COUNTY,TN 1 FEMA DR-4210 1 2015-2016 Project Manager.Served as part of the project management team in Cumberland County,TN following ice storms of February 2015. Responsible for proposal development, invoicing, FEMA reimbursement assistance, debris removal monitoring, DMS monitoring and the hiring, training, and deployment of more than 75 local staff. In addition, responsible for the successful deployment of the HaulPass®Automated Debris Management system. 700,000 cubic yards of vegetative debris was,processed and taken to final,disposal. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES WHITE COUNTY,TN I FEMA DR-4210 1 2015 Project Manager. Served in White County; TN following ice storms of February 2015. Responsible for proposal development, invoicing, FEMA reimbursement assistance, dient coordination, debris removal monitoring, DMS monitoring and the hiring, training, and deployment of more than 25 local staff. In addition, responsible for the successful deployment of the HaulPass® Automated Debris Management system.Over the course of 75 days,135,000 cubic yards of vegetative debris was removed,processed and taken to final disposal. AVIAN FLU RESPONSE!IOWA I USDA 2124 DISASTER!2015 Served as a site administrator and Rostan Project Manager responsible for the collection and tracking of project related costs associated with labor hours, equipment usage, and material consumption. Data was collected in the field through manual verification and entered into a custom web interface.Served at various facilities throughout the project including two of the largest facilities employing over 400 temporary personnel each.Responsible for the deployment and management of Rostan staff to remote geographic locations in the Midwest. DISASTER DEBRIS MANAGEMENT SERVICES I HILLSBOROUGH COUNTY,FL 1 2015 Project Manager responsible for ensuring the County's Disaster Debris Management Plan(DDMP)was compliant with stipulations set forth in the Sandy Recovery Improvement.Act(SRIA).This included establishing a review process,cross-department coordination, planning meetings,and serving as the document's primary editor. PUBLIC ASSISTANCE,GRANTS FUNDING, DEBRIS MONITORING AND MANAGEMENT JENKINS COUNTY,GEORGIA FEMA DR-4165 12014 Served as Project Manager following the ice storms that struck the Southeastern US in late winter/early spring 2014.Responsible for overall project management including proposal development, staffing, invoicing, client coordination, debris removal monitoring,DMS site monitoring and the deployment of up to 12 locally hired staff.To date,the HaulPass®Automated Debris Management System has been utilized to track the removal of more than 45,000 cubic yards of debris from the Right-of-Way (ROW)to its final disposal. � Ism os3AN Sou rionS LLQ i-noC cbmE copy a RFP4a1s-217 JC I VitAIV BEACH; . ,µw,m,-aa..».......K,x+x..,.«,,..,.�.., .a.........1 ... .N..+v..,,.. ..a ..w N s._..a.3 • £TRAVIS MAPS \ 1PROGRAM MANAGER PUBLIC ASSISTANCE,GRANTS,FUNDING,DEBRIS MONITORING AND MANAGEMENT _ TOWNSHIP OF BRICK,NJ I FEMA DR-408612012-2014 Project Manager.Responsible for final pass of ROW debris removal and the implementation of private property debris removal and demolition efforts.Responsibilities included managing all field personnel,scheduling,permit approval and verification,Right-of- Entry (ROE) development, compliance with public and federal notification procedures, insurance recovery and fund collection, contractor invoice reconciliation,and Project Worksheet(PW) development and revisions.Mr.Mays was the primary contact in Brick for multiple local,state and federal officials,including FEMA,NJDOL,NJDEP,and USEPA. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION 1 FEMA DR-408612012-2014 Project Manager.Responsible.for all reporting and data collection efforts during Phase II of the Waterway debris removal efforts including data collection and management and documenting debris field conditions pre and post removal;debris collection efforts, and final site conditions.Documentation procedures included the use of GPS enabled cameras to locate and map debris locations and HaulPass®to track the recovery and ultimate disposal of removed material. US ARMY CORPS OF ENGINEERS(USACE)NEW YORK DISTRICT AUTOMATED DEBRIS MANAGEMENT SYSTEM 1 FEMA DR-4085 12012—2013 Responsible for the management and coordination of all field operations and the deployment of HaulPass® in New York City. Managed more than 20 locally hired staff in a coordinated effort to provide 24-hour certification services to the client for 63 consecutive days during the project term.Responsible for managing and coordinating personnel scheduling at more than 13 locations during the project. The HaulPass' system captured more than 32;000 loads of debris disposed of at more than 22 facilities across Pennsylvania, New York, and New Jersey. Provided technical assistance and training to more than 200 field personnel and supervisors along with providing technical expertise that spearheaded the tracking and reconciliation of more than$120,000,000 in debris removal contracts. y�qg �{q g, p �R{J}t P4�VLflST7oR9 L LV (',flo }DA EYlYCPF$r £ .�U C i IY ..tBf• Y+$yA�i6 G C�(�r7A JORDAN BRYANT ' OPERATIONS MANAGER , ,, x wF. ,w`";" ,.,".,1- 3 - kr ... .. ..:]w...,,,,..a.»,,....:...a i.........,......._,_...................�... „ 5:::,.....1 ----------- .,...a. .....,_..SSL£.,...:.,."..a....,_..-._,..,M+ , �7Mr.Bryant has 14 years of disaster recovery management experience.He has specialized in.debris "_ ' ,_,•” , , management since early 2006.Mr.Bryant is a lead operations manager for debris monitoring and 14 I HaulPass® services. Mr. Bryant began in Mississippi working alongside the US Army Corps of £ Engineers(USAGE)in their Task Force Hope mission following Hurricane Katrina.He served as a t staff manager in Erie County,NY and in Buffalo,NY concurrently in 2006 in response to a large ice storm.He helped facilitate the deployment and operations of five debris removal monitoring projects s"IS 100:Introduction tto the ' .in the Houston,Texas area following Hurricane Ike in 2008.Mr.Bryant served as Field Manager for l'I,":'I' `Incident;Command System. HaulPass®throughout the USAGE response to Hurricane Ike in Cameron and Vermillion Parishes, IS 200:ICS for Single Louisiana and in Galveston,Texas.He was Field Manager,technical lead,and HaulPass®trainer for Resources and,[nitre! Action Incidents' y, .. Haitian staff in Port Au Prince,Haiti following the devastating 2010 earth quake.He served as lead • IS-700:"National Incident;; Field Manager during the USAGE response to the EF-5 tornado that devastated Joplin,Missouri.In Management.S•ystem . _ 2011 he assisted in facilitating debris removal efforts,staff training,and field management following '' (NIMBI i, a deadly hurricane in Birmingham,Alabama.Later in 2011,he took lead field management roles in •'IS 800 National Response II York and in James City Counties in Virginia following Hurricane Irene.More recently,Mr.Bryant 1' Plan Framework �' ' oversaw monitoring operations for 17 municipalities throughout the state of New Jersey following • I8 632'a: Intro toDebris I Hurricane Sandy.He specializes in tracking debris removal efforts,staff training and management, Operations and technical implementation. • IS 634:Intro to FEMA 17'Public Assistance Program • "IS230 Fundamentals of`N RECENT PROFESSIONAL EXPERIENCE Emergency Management •. First Aid%Cardio, , DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES COCONUT PUlmonary CREEK,FL 1 FEMA DR-4337 12017-2018 J Resuscitation(GFR)• ,I l As Project Manager, Mr. Bryant was responsible for overseeing all aspects of Rostan's services •:Hazardous Waste for Coconut Creek,FL. This included hiring, training, and deploying a team of more than 25 ,3peratior s. ., debris and DMS monitors,providing daily client updates, serving as a.primary interface with I and Emergency t� 1 the contractor's management team, certification of hauler equipment, and deployment of the Response Training •(40HR Initial/8 HR Refresher) Haul.Pass*Automated Debris Management System.Over the course of 45 days,more than 97,000 • OSHA Disaster Training; cubic yards of disaster generated debris was collected and taken to final disposal. �' ' Y PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT 2017 Hurricane Maria CHARLESTON COUNTY,SC 1 FEMA DR-4241 1 2015—ONGOING 2017 Hurricane Irma Consultant. Serving as a member of Rostan's field assessment team tasked with assessing and i 2017 Hurricane Haivey i quantifying flood related damages to 222 unpaved roads and 33 drainage canals associated with " §r 9 the severe storms and flooding.Assist in development of scope of services and cost estimates t 20'16 Hufr)cane Matthew K 2016 Flooding,l;q for PA categories C and D PWs, as well as developing long-term projects and strategies for 2015 Flooding,SG Mitigation improvements. 2015 &vian Flu Response,SIA r z DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES ESSEX 2015 Ice Storm,TN 2014 Ice Storm GA COUNTY,VAI TORNADO 12016 ;201ricane Sandy I Project manager in charge of overseeing debris cleanup throughout Essex Countyfollowing the 1 �£' deed tracking of over 16 occured in 2016.Mr.Bryant was responsible for overseeing the monitoring 201,1Hurricane Irene ;2011 ,Tornado,MO 0 truckloads totaling over 7,400 cubic yards of storm debris which was 2011 Tornado,AL - removed from the Right-of-Way(ROW).He served as the lead debris removal consultant,and was ''2010 Earthquake;',Haiti ] responsible for staff management,contractor coordination,and data management and reporting. r 2008 Hurricane Ikea 1 i 1 rioslkasor.u`riorss,xct_c I DOCUMENT Oi P1 ,o8 3' ''' ' ill'.17 JC 1 MIArnt SEACFi Fi,O,,. 2, € , [jail 15.A14,BRXANT OPERf TIONS MANAGER ‘,.4,,..''-4-1,'-',---,,,,,,,2r , y ,i iNca.,...... ..........�.... .,.,.xaYu:.....s..a,..,...e...,.,....y,,.ww........aw,.,...,,_._..saawz K.,........, „ .. .... ... ,.. ,.,.... ...,.. � DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I CUMBERLAND COUNTY,TN FEMA DR-42101.2015-2016 Operations Manager.Served as Operations Manager in Cumberland County,TN following ice storms of February 2015.. Responsible for debris removal monitoring,DMS monitoring and the oversight of more than 75 local staff. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I WHITE COUNTY,TN FEMA DR-4210 J 2015 Operations Manager.Responsible for debris removal monitoring,DMS monitoring,vehicle and equipment certification,and the oversight of more than 25 local staff. AVIAN FLU RESPONSE!IOWA I USDA 2124 DISASTER 12015 Served as an area supervisor responsible for the collection and tracking of project related costs associated with labor hours, equipment usage,and material consumption.Data was collected in the field through manual verification and entered into a custom web interface.Served at various facilities throughout the project including two of the largest facilities employing over 400 temporary personnel each.Responsible for the deployment and management of Rostanstaff to remote geographic locations in the Midwest.' ` DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES I NEW JERSEY DEPARTMENT OF ENVIRONMENTAL PROTECTION I FEMA DR-408612012-2014 Operations Manager. Operations manager in charge of overseeing debris cleanup in 17 municipalities throughout the state of New Jersey.Mr.Bryant served as the lead operations manager throughout New Jersey,responsible for managing multiple projects concurrently.He supported all field operations throughout the state,typically taking on a direct project management role on most of the larger projects.He was responsible for overseeing the monitoring and tracking of over 33 thousand truckloads of Hurricane Sandy debris totaling 1.3 million cubic yards,and additionally over 2,400 truckloads totaling over 55 thousand tOns of debris that was tracked by weight. Additionally served as Operations Manager overseeing the debris cleanup of all state waterways in the central region of New Jersey.Mr. Bryant was responsible for training and managing a staff of over 30 people spread across a large geographic region.He was in charge of the monitoring of the removal of over 80,000 cubic yards of water generated debris,including submerged vehicles and vessels tracked in coordination with the state police.Mr.Bryant was also in charge of overseeing the monitoring of all dredging operations throughout the central region of New Jersey.His team successfully monitored and tracked the removal'and disposal of over 450,000 cubic yards of dredged material. OTHER RELATED EXPERIENCE • 2011 USAGE KANSAS CITY DISTRICT'S HAULPASS®ADMS 2011 DISASTER DEBRIS MANAGEMENT I CITY OF BIRMINGHAM,AL I FEMA DR-1971 2010 PORT AU PRINCE,HAITI I EARTHQUAKE ' 2008 USAGE FORT WORTH DISTRICT;I GALVESTON AND CHAMBERS COUNTIES,TX FEMA DR-1791 £'_tOSTAN'vd.'9LUT 0�S LLC�I:•06 U1.0 C lf� .. �. �' R P 00 a_217_4 217 JC! kk7 ANEi BEACH F�C9RIb AUSTIN FREEMAN/ OPERATIOWNS MANAGER Mr.Freeman has 10 years ofdisaster management experience and has specialised in debris management and disaster recovery since late 2008.Mr.Freeman is one of the primary HaulPass®trainers for field 10 staff and main technical leads.Mn Freeman began in Texas working alongside the US Army Corps of Engineers(USACE)following Hurricane Ike:Mr.Freeman served as Field Technician Specialist for -21-; HaulPass®throughout the USACE response to Hurricane Ike in Cameron and Vermilion Parishes, 0, x Louisiana and in Galveston,Texas.He was ana Field Mer,technical lead,and HaulPass trainer for spa � g • IS 100;Introduction to the Haitian staff in Port Au Prince,Haiti following the devastating 2010 earthquake.He served as Field Incident Command System Manager during the USACE response to the EF-5 tornado that devastated Joplin,Missouri.In 2011, I:• IS 0632.a Introduction to he took a lead field management role in James City County in Virginia following Hurricane Irene. Debris Operations More recently,Mr.Freeman assisted'in coordination efforts while on deployment to New York City • IS-0631:Public Assistance Iin response to Hurricane Sandy.He specializes in tracking debris removal efforts,staff training and "Operations management,and technical implementation. • IS70634:Intro to FEMA Pubic Assistance Program PROFESSIONAL EXPERIENCE • IS 37 Managenaf Safety, and Health DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES • 1S;$46:Continuity of I HARDIN COUNTY,TX I FEMA DR-4332 12017-2018 Operations Awareness ' As Project Manager,Mr.Freeman was responsible for overseeing all aspects of Rostans services for • ;15=547' S 547 Intro to Continuity Hardin County,TX.This included hiring,training,and deploying a team of more than 50 debris and of Operations DMS monitors,providing daily client updates,serving as'a primary interface with the Contractors management team,certification of hauler equipment,and deployment of the HaulPase Automated Debris Management System. Over the course of 94 days, over 216,000 cubic yards of disaster- 2017 Hurricane Harvey generated debris was collected and taken to final disposal. Mr.Freeman was also responsible for overseeing the monitoring of an additional 45,000 cubic yards of debris that was collected under 2015 Ice Storm,TN contract to municipalities within Hardin County. x 2014 ice Storm,:GA 20,152 Hurricane.Sandy DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES 2011 Hurricane Irene CITY OF ORANGE,TX I FEMA DR-4332 2017-2018 2011 Tornado MO As Project Manager,Mr. Freeman was responsible for overseeing all aspects of Rostan's services 2011 Tornado,PSL`, for City of Orange,TX.This included hiring,training,and deploying our team of 35 debris and 2010 Earthquake,FHaiti DMS monitors,providing daily client updates,serving as a primary interface with the Contractors 2008 Hurneane'Ike management team,certification of hauler equipment,and deployment of the HaulPass®Automated 1 Debris Management System. Over the course of 81 days, over.295,000 cubic yards of disaster generated debris was collected and taken to final disposal. •DEBRIS MANAGEMENT ANDRUBLIC ASSISTANCE SUPPORT SERVICES 3 fa' ICE STORM I CUMBERLAND COUNTY,TN I FEMA-DR-4211 12015-2016 Served as Operations Manager responsible.for deployment,all training on the Hau1Pass®Automated 4 Debris Management System,technical support,truck certifications,and daily field operations.Also coordinated all daily Right-of-Way (ROW) debris removal efforts with contractors Operations Manager.The HaulPass®Automated Debris Management System was utilized to track the removal of more than 700,000 cubic yards of debris from the ROW to its final disposal. DEBRIS MANAGEMENT AND PUBLIC ASSISTANCE SUPPORT SERVICES ICE STORM I JENKINS COUNTY,GA I FEMA DR-416512014 Served as Operations Manager responsible for deployment,all training on the HaulPase Automated RO T4N sO uT of s LLO D.6oUMte- Y rl o • #AFP 2Q a 217 C f"MIA Mi BEACH)FLOP?IO 4;4 e .. YA " R a t *i S 1 AUSTIN FREEMAN OPERATIONS MANAGER Debris Management System,technical support,truck certifications, and daily field operations. Also coordinated all daily Right-of-Way (ROW)debris removal efforts with contractors Operations Manager.The HaulPass®Automated Debris Management System was utilized to track the removal of more than 45,000 cubic yards of debris from the ROW to its final disposal. PUBLIC ASSISTANCE,GRANTS FUNDING,DEBRIS MONITORING AND MANAGEMENT TOWNSHIP OF BRICK,NJ I FEMA DR-4086 1 2012-2014 Served as Operations Manager responsible for final pass of ROW debris removal and the implementation of private property debris removal and demolition efforts following Hurricane Sandy.Responsibilities included managing all field personnel,scheduling,permit approval and verification,Right-of-Entry(ROE)development,compliance with public and federal notification procedures,insurance recovery and fund collection,contractor invoice reconciliation. DISASTER DEBRIS MANAGEMENT I BOROUGH OF KEANSBURG,NJ I FEMA DR-4086E 2014 Operations Manager responsible for leading documentation and data collection effortsduring ongoing Phase II of residential demolition and generated debris disposal efforts following Hurricane Sandy. US ARMY CORPS OF ENGINEERS(USACE)NEW YORK DISTRICT AUTOMATED DEBRIS MANAGEMENT SYSTEM I FEMA DR-4085 I 2012—2013 Responsible for assisting in coordination of all field operations and the deployment of HaulPass®in NewYork City following Hurricane Sandy.Managed more than 20 locally hired staff in a coordinated effort to provide 24-hour certification services to the client for 63 consecutive days during the project term.Also responsible for training and managing 10 employees at the Port of Coeymans,a barge offload area for storm generated debris.Debris generated in all five boroughs was put on barges on Staten Island and tracked using HaulPass®to the Port of Coeymans and its final destination at Seneca Meadows Landfill in upstate New York.Oversaw the successful removal of 650+hazardous stumps from NYC Parks.The HaulPass®system captured more than 32,000 loads of debris disposed of at more than 22 facilities across Pennsylvania,New York, and New Jersey. Provided technical assistance and training to more than 200 field personnel and supervisors along with providing technical expertise that spearheaded the tracking and reconciliation of more than $120,000,000 in debris removal contracts. OTHER RELATED EXPERIENCE 2011 USACE KANSAS CITY DISTRICT I JOPLIN,MO I TORNADO!FEMA DR-1980 • 2011 DISASTER DEBRIS MANAGEMENT I HURRICANE IRENE I JAMES CITY COUNTY,VA FEMA DR-4024 2011 DISASTER DEBRIS MANAGEMENT I HURRICANE IRENE I CITY OF WILLIAMSBURG,VAI FEMA DR-4024 2010 HAITI RECOVERY GROUP I PORT-AU-PRINCE,HAITI I EARTHQUAKE 2008 USACE FORT WORTH DISTRICT I HURRICANE IKE I GALVESTON AND CHAMBERS COUNTIES,TX I FEMA DR-1791 2008 USACE FORT WORTH DISTRICT I HURRICANE IKE I VERMILLION AND CAMERON PARISHES,LA I FEMA DR-1792 1 ROST &53 2TIO S LL ( nacumew 90pi, RFP 2018 217 Je ( MirAtit,REACH FLORIDA • ; 4-' 3 8 f JASON MCCRIGHT k FEMA SPECIALIST , • PROFESSIONAL EXPERIENCE *:;_5 DISASTER RECOVERY MANAGEMENT CONSULTANT I 2013-PRESENT PA Instructor/Trainer- served as an instructor and trainer under the PA TAC to FEMPA AaN*1-- " �' .Instructional Branch at EMI in Eminitsburg, MD; assisted staff instructors in. iAsnstructing and proctoring L0869 Public Assistance Program Delivery Management course;transitioned to FEMA- ( 2017 Hurricane Irma 4332-DR-TX JFO to provide field support and supplemental training to JFO and Branch office staff 2017 Hurricane Harvey 1 2016 Hurricane Matthew Mitigation Specialist (406)-served as contract support under the PA TAC to FEMAs 406 Is- i Mitigation Branch in Texas for DR-4266/4269/4272; assisted Public Assistance Coordinators/ 2016 Flooding,TX • Project Specialists with evaluating Project Worksheets for potential mitigation actions;met with 2013 Flooding CO ` applicants to determine scope and cost,then wrote Hazard Mitigation Proposals for inclusion in "2012 Hurricane Sandi.;;/: *4 the Project Worksheet;wrote$800,000+in HMPs 2012 Hurricane`Isaac " ` 2012 Tropical Storm Debby Mitigation Specialist-served as Deputy Program Manager for New York's$1.2 billion Hazard 2009 Flooding,FL Mitigation Grant Program. Currently providing guidance to the NYS Division of Homeland 2999 TroplailSecurity&Emergency Services'Chief of Mitigation Programs (State Hazard Mitigation Officer) •Storrn Fay " on the long-term recovery and all aspects of mitigation from Superstorm Sandy(FEMA-4085- R.2007 Tornadoes,FL DR-NY). 1 2005 Hurricane Wlma 2005 Hurricane Katrina Disaster Recovery Specialist-specialized in emergency management and disaster recovery.As an 2005 Hurneane`Denrns "°,; executive consultant,worked with critical infrastructure, state agencies, local communities, and industry.Provided business transformation solutions to identify t'' all-hazards vulnerabilities,risks, 2004 Hurricane Jeanne " consequences, and capacity to respond to,recover from and mitigate against natural and man- 2094 Hurricane Ivan made incidents.Supported clients in Florida,New Jersey,Colorado,New York and Louisiana. 2004 Hurricane Frances 1 2004 Hurricane Charley Mitigation Lead-served as a State Agency Liaison Mitigation Lead for Witt/O'Briens group working for the New Jersey Office of Emergency Management on long-term recovery&mitigation from Hurricane Sandy(FEMA-4086-DR-NJ).Served as principal advisor to the New Jersey State Hazard Mitigation Officer on all aspects of Mitigation:planning, implementation of the Hazard Mitigation Grant Program, community & local jurisdiction outreach, non-disaster program management. FLORIDA DIVISION OF EMERGENCY MANAGEMENT ORLANDO,FLORIDA I PLANNING MANAGER 12008-2013 I Oversaw $425 million in hazard mitigation grants for the State of Florida; working with 1 local jurisdictions on a daily basis as advocate and liaison to FEMA. Oversaw HMGP project management staff;served as Deputy Bureau Chief and Deputy State Hazard Mitigation Officer in the State/FEMA JFO during 5 Presidentially-declared disasters;served as state-wide community assistance lead;two-time achiever of the Divisions Employee of the Month award (twice in one year's time).Served as administrative and HR lead at the FDEM Florida Recovery Office in Lake Mary and Orlando for the Mitigation Bureau.Performed HR functions in personnel,hiring/firing, t wage discussions,diversity training,leave administrator,position advertising and candidate review, 1 x interview and dismissal panels,workforce increases and reductions,as needed. ^r I noST'AN SCLUriOWa LLC I DOCUMENT COPY Epp 20-18.21i-JC ( dl�tfa141t BEACH FLORInA f • .. , , . , . . ..,, .. ..„:„. . -...„..,,, D • . .... ';':''''''''''...-.'-' ''''''' l''''t-.. ''''''''''''''' 'A: ' ' ' ' - , ,,.,, , ,, . , ,. a' cili , ,,,,, ... .„ • ...„.. 2. 1 . DISASTER .„......„ . „............. ... . . „...,.. ..„. „„„ ,,......,...„ ... .:.,..,„ . ' ‘ ' .... ,� MONITORING. . .. . . . _ .. „. . ....... . .. .. . . , waw `,+' :. .`y' 't,rt• r x .!.;s• 3` .y."` o-°,,"gn'1Y ---A-. Q k A I A ' '-' - ' ':-', ' '°- ''' ' • o a � q 'i m • sash s ° � ». .. � • ° ate-..k4' T +fid�F n' ° 1 y p f r.',,-''.',.,•,...",;::''''.'''' '..;',fk" '',''7r.'401'',..•°4-.°°'4"°:'.&mow% a `i' / R �� _ f y :� � a �5 °e �„ ez. 9F ya 242,:..a € -'" ,pia ;,g ,�p� 9 a ° ".......--•..f.ariVrt:411‘13'o.....„4.1;:viezdai'et'w- .&, ' +yx„ $ F' , • s ' , v @ Ae, .r� >d0 °. 3 x .,` ,.' . .sR e...,"1 •o-g ° f r60'z'°•-'-'4L. .+c.4v " n >rr M P a ��:•�,� �� ����.� ,� ���` rte „ . . �` � ` DISASTER DEBRIS MONITORING SERVICES �,;,esPilr �A y% ti FOR THE CITY OF MIAMI BEACH, FLORIDA t ,,,,..!. ..v.,-,,,,..,,f,:ti- � , i -'''''''::::::,,,;;,?e", -a" .: �t te a- ..., awn. % 'F :, # - v £-' ,•• + .•-- E i • y� t � ,,f E Q cot �G '2 Y:. • 3.1 Understanding the City of Miami Beach, Florida 3.2 PR' Strategy and Approach `' � 3.3 Debris Collection, Managment, - � and Disposal Plan z 9 3.4 Automated Debris Management System [ADMS] � 3.5 Additional Related Services •-....,:,.,-. �... ` 3.6 Public Assistance Consulting •SUBMITTEDBY ROSTAN SOLUTIONS,LLC 3 .7401 Wiles Road Suite"140 s Coral.Sp rings', FL 33067 =Sam Rosania, Exec V.P., 1. Email srosania@rostan com RoSTAN Tel; 813.505.1313 i Fax: . 813.333,:7,330 www:rostan com , •' FP 2018.21?-•JO ( MIAl4iI BEACH FLO• RIDA [ R FiOS fAPV SOLRt7iONS,LLC (•flOCi3ENT CQAY UNDE%TANDIJIG THtUiTY:'; FNM°IAMI B ��H, F uR�DA 5. � p 44, eNNN, . me � � °� F UNDERSTANDING THE CLIENT With roughly 92,000 residents, the City of Miami Beach is home to one of the most diverse populations in the United States. Confined to a narrow coastal strip fronted by the Atlantic Ocean to the East and Biscayne.Bay to the West,Miami Beach has the highest population density of any city in Florida. Famous for its resorts and beach lifestyle, the City's skyline is brimming with expensive high-rise condos and luxurious resorts.Though a popular destination for tourists,the City is not without vulnerability. Tidal flooding is becoming a more frequent occurrence in the City and it's coastal proximity makes it highly vulnerable to hurricanes. Rostan has extensive experience serving clients of similar size and with similar geographic vulnerabilities. Some of our recent clients include the Town of Palm Beach and St. Pete Beach.Both have many similarities to the City.While we never hope to see communities suffer from the devastating impacts a major storm might bring,we recognize that hurricanes area reality.Our goal is to ensure.the City is prepared to respond to,and recover from an event should it occur. PROBABLE DEBRIS QUANTITIES , The following estimate was developed using the USACE model for probable debris generation following a hurricane event. The formula for determining the amount of debris is as follows:Q=H(C)(V)(B)where Q represents the quantity of debris generated,H represents the average number of persons per household,(C)is a standard that represents storm category in cubic yards generated per household,(V)represents the vegetative characteristic multiplier,(B)represents the commercial/business/industrial use multiplier, and(S) represents the storm precipitation character.The model provides a baseline that is confirmed following the storm through visual inspection from the ground and the air. Based on the most recently available census and geographic data and estimates,it assumed there is an average of 2.5 persons per household in the City,the vegetation factor is 1.1(light),commercial density is 1.0(low),and the precipitation factor is 1.0(none to light).The results of the model run are included in the table below. � ^tn . 1 MIAMfi BEACH„FL USAGE DEBRISpESTIMATION MODEL STORM CATEGORIES CATEGORY 1' CATEGORY 2 CATEGORY 3 CATEGORY 4 CATEGORY 5 Wind S4 eeds 74 95 MPH 96 110 MPH 111-130 MPH '1' 1'3"1-:15.5'6)11;1-17 155+MPH TIM� EDDEBRISUANC�TI �a � � a � a � Population(H) 92 000 36 800 36,800 ry 36,800 36 800 36 800 Category Factor(C) ,2 8 2650 80 f.V etation 11 11 11: 11 11 Commercial Density(B) 1 0 1 0 1 0 1 0 1 0 Q :H(C)(1�(B)(SJ, 80,960 '_323 840 1,052,480 2,024 000 3,238,400 Cubic Yards Cubic Yards Cubic Yards Cubic Yards Cubic Yards rTEMPORAR EBRI3IVIANAGE�IIENSITEdREQI1RElYlENfS� p �� d #' �°° �•a r.:..s * ... .� Debris Cubic Yards ' .80,960 . 323,840 1,052,480 2 024,000 3,238,400 ireF 2,q 65 -4",`,,125 `,,.x Acres:Requd P� � , 5 � : °� '�� - �>� . .:1 Acre=4,840 Cubic Yards x.10 Foot Stack Height=3.3 Cubic Yards,I Total Volume Per Acre=18,147.Cubic Yards UNDERSTANDING THE RFP Rostan understands that the purpose of the City's RFP is to secure services necessary to augment the City's recovery efforts should a disaster occur.It is our understanding that Rostan will be responsible for the overall monitoring of debris collection,processing, and disposal.We anticipate the scope of work to include,but not be limited to the following: F8g5rAN Snt u714S LLC -DOCti 'ENT' E T''PP'Y, 64 ., • J REP 2016 2t7 JC � RA'tA1U[I BEACH oI„CRII'3A Project/Operations Management Debris Evaluations/Assessments ut` t' �, a ,� - WK t t4 � �.:� . �«,„ Coordination with"the Debris Removal Conta rctor nd aCity Representaiv tes , L.1.:::':'.•''----- Debris Removal Vehicle:Certifications ,Land and Water based•Debris Collection Monitoring Debris Management Sites and Disposal Site Monitoring Private Property`and Demolition Program Management and Monitoring x gr a "r Providing an Automated,Debris Management System gf l Data Comp_ilation,.Proces"sing,and.Document Management Operational Progress and Project Reporting - Contractor Payment Monitoring and Reconciliation '. , rte Ate. �, ;y .� ` , �Corr-ipliance and Coordination with State and,Federal Agencies Reimbursement Support It is anticipated that Rostan certification specialists, disposal site r, monitors, and field monitors will perform their dedicated nctions ,. on behalf of the City in order to facilitate debris removal operations in �' an organized,efficient, and comprehensive manner, and to ensure the t operation is conducted in accordance with federal and state guidelines ``��� in order to achieve maximum reimbursement funding. It is also our r4 understanding that the Debris Removal Contractor(s)will provide the iiiii:-1:54:Ygii-' n' manpower and collection equipment to safely remove disaster debris. pll.:,.,:,: F..TMS;gflt0.P;:L:Afl.:;it.0:el'iJ.'::;C''ii;3Z:'::;:''::'14:?::0 ' .'(:.'illt:':'!:4:::::-14 � i CAPACITY 3 �^ As a nimble,client-focused firm,Rostan understands the importance of + -` . t 0 . ,* k �i 6 resource management. We never over-commit our resources ensuring �,, �� s 6+ t �i �� our clients always have timely access to the valued expertise and support w x -, % ` they would expect. Our strategy is to selectively pursue and develop ' `� f � R client relationships,that we believe to be beneficial to both parties. 'r, l .t.li ,.��.:;,r5.,',:',144,,,,' To facilitate this strategy,we have always.limited the number of pursuits T t `y, ' x I' we undertake by both geography and population served,and by our total ���, .`7 `' _1 w ` ' .�°e " " :` resource capacity.Many industry;firms choose to forego this approach ' ~' ,,` , a ,, ,° ` ° . , instead.opting fora pursuit model that is more consist with that of the .,4 airline industry. As publicly traded companies, corporate airlines are. • k �� . "ffi ` r �$ ' endlessly focused on the bottom line. For this reason,they frequently eye :::•11i-,:::.,e,.7%._ ,> ' ,.,,t;,0).4, over commit the capacity of flights based on analytics that reveal.it is 4 . p`2 er . °' more profitable to oversell a flight or two than for flights to depart with a : „ n t°.,:. ,, ,°” , ~ „ « empty seats.When applied to the disaster recovery industry,the airline lg R{D$TAN SOLUTJO8sia LLC I fDOcu'E[i'`cop' e�c ¢.{ 6::0 : p.FP 2011 22 r JO,_( i)ltAMi BEAciI FLORIDA °,z f. model takes the form of winning as many standby contracts as possible operating under the pre-tense that it is unlikely that most or all of these contracts are activated concurrently.The problem with this model is evident as it prioritizes revenues and profit over the ability to respond to a client;and community during a time of considerable vulnerability.The 2017 storm season required extensive industry resources and exposed some firms as over-committed and unable to satisfy all of their standby obligations. We currently employ more than 30 disaster recovery industryprofessionals with both private and public-sector experience. Our employees have worked for FEMA,managed state_and local mitigation programs,worked as municipal employees,and have years of experience in the private sector serving municipal clients.While many competitors claim to have hundreds,or even thousands of personnel,a very small percentage of these employees are actually focused on disaster-specific disciplines. RESPONSE GUARANTEE Rostan confirms our commitment to the City that we are able and willing to respond within 24 hours of issuance of a purchase order. This indudes appropriate personnel and equipment necessary to implement an equipment certification site and conduct a preliminary damage assessment necessary to develop a debris collection plan.Depending on the results of preliminary damage assessment,Rostan can ensure that complete staffing needs will be met to facilitate the operation to completion within 72 hours of activation. KNOWLEDGE OF MANAGEMENT AND STAFF Rostan's team has experience in federal,state,and local disaster debris management and recovery projects g stemming from presidentially declared disaster g � , � events and have assisted state and local governments thyrohout all nlated - 8 ', btheu City's disaster RFP. Rostanrecover's keyhases disastercotem debris r 4,17.,„„ management team members have more than 150 years 3, r• , ®' �1` k� ra of combined experience in disaster debris management '1'7414:4 o erations and Public Assistance support services resulting from earthquakes, floods, tornadoes, snow/ � w gypv ice storms and hurricanes. 4 7'4j111-,711744 4 Our team is intimately familiar with the policies and •r� �� P " procedures of the Federal Emergency Management (&� ya Administration, National Resource Conservation := ata til ,:: st< .s�" r - Service(NRCS),Florida Department of Environmental Protection(FDEP),Florida Department of Transportation(FDOT),Florida Department of Emergency Management(FDEM),U.S. Department of Housing and Urban Development (HUD), and the Federal Highway Administration (FHWA). Rostan's team has hands-on experience dealing with these agenciespolicies,procedures,and disaster specific requirements. IR :YSTA t JG 1 AM 6 SCH ELLIRIDA . q"Rt}S'PAhI�SflLUTfo�15 LLG C'f)OCLs��htT GQP°l � } � ( , _ � ! „4���b .e eka�� ., � � ���''R� °°�'}�km��+a 7,4 kd3 2 RASE AN�STRA$`TEGY A D,APPRQAG 8 Our Project Management approach is centered on 5 key principles.These principles havebeen paramount to the success we have had helping our clients recover from major disaster events. Placing the public's safety and wellbeing first Utilization of locally hired residents resources and businesses Listening to you and;understanding your unique;situation Responding with,a sense of urgency and focus Maximizing your reimbursement funding A proper management plan cannot be implemented until the impacts have been identified. This is where we listen to you and understand the City's unique situation.Every disaster is different,just like every client is unique.We have had the great fortune of serving more than 75 clients in disaster recovery scenarios during the past 5 years and that experience allows us to develop solutions that better suit the City's unique situation. As a specialized firm, we are partial to small businesses and prefer to utilize locally hired residents and other resources to the greatest extent possible.We believe in investing in the community and have found over the years that there is no substitute for local knowledge after a devastating event.With that in mind,it is completely understandable that the wellbeing and safety of the public is the first of the 5 key principles that on which we build our management plan. At the end of the day we wouldn't be in this business if we didn't understand that reimbursement funding is a key component to a successful recovery operation.We proudly stand by our experience and knowledge of state and federal regulations and can ensure you that every effort will be made to maximize the value of each dollar spent. STAFF RESERVES Rostan staff reserves consist of cadres of veteran disaster ' '' debris monitoring specialists identified and assembled over years of disaster events and categorized by specialty, such • +kms r K � .L - as DMS Tower Monitor, Supervisor, HaulPass® technician, r public assistance coordinator;time and materials monitoring specialist etc.These staff reserves allow us to supplement our ,, � f deployment efforts while engaging and training locally hired t k staff. Rostan staff reserves "fill the gaps” until such time we 4 7 sa can provide properly trained and experienced local staff to „if CV fulfill the requirements of debris recovery efforts.Rostan staff �& 0° reserves are well versed in FEMA regulations and guidelines, ' t such as kEMA 325,327,329,and Public Assistance Program e'r -r:4**:5!:r,1 ,C'Porae4js i Policy Guide FP-104-009-2/January 2018. RECRUITING Our goal in any disaster recovery effort is to hire locally to the greatest extent practical.We believe that maximizing the use of locally hired personnel not only helps the community recover more quickly,it also provides for operational efficiencies due to familiarity with roads,traffic patterns,and local culture.Rostan utilizes modern mediums of outreach such as social media and i tternet job RFP 2L37 217 dC mum taEAcii FLORIDA,h RosTAn 9LUTIosas Lip DOCUMENT co�v : � l 67 l , I posting sites,while also employing"old fashioned"techniques,such as"word of mouth,and accessing potential local candidates through military veterans organizations,religious organizations,and local labor surplus offices. HEALTH AND SAFETY/MONITOR TRAINING Rostan's health and safety strategy and approach is based upon our lessons learned,near misses,industry best practices,applicable federal,state,local regulations,and contractual requirements. Rostan will designate a health and safety officer for the duration of the debris recovery mission to support the Project Manager,Operations Manager and Supervisors with respect to health and safety protocols and procedures established in the Health and Safety Plan(HASP).Rostan will provide a HASP that addresses health and , safety procedures for the overall debris monitoring field operation,each DMS,each citizen drop-off site,and final disposal sites. TYPICAL'ROSTAN PERSONAL PROTECTIVE EQUIPMENT(PPE)CONSISTS OF 110, t t"tto."--',,,„. IS, -rttl•''''.. ,',';-',;,, ', tt... 1_ ^c P -Env 1 oi lel fin . . , 4'4: '14 r i • , m--a ii2.19/1, d '*,;,:::p-' ..,,,,,., i SAFETY HAT` SAFETY GLASSES SAFETY VEST ( STEEL-TOEWORK MOBILE PHONE EAR PLUGS - ro" ..BOOTS` Additional PPE is available as operational parameters may dictate,e.g.,life vests,dust masks,sun screen,insect repellent,work gloves,etc. QUALITY ASSURANCE AND QUALITY CONTROL (QA/QC) Rostan personnel at all levels are aware of the importance of providing a quality work product.We will provide a designated QA/QC Officer to oversee Rostaris operational performance and support the Project Manager,Operations Manager and Field Supervisors in implementing our QA/QC protocols and procedures.QA/QC activities may include but are not limited to: Re-',:,' •,, QA/QC ACTIVITIES MAY INCLUDE BUTTARE NOT LIMITED TO a , ° l Daily.review of HaulPass®ticket data scale receipts and other manifests , ,, , , $ Reconnaissance of current debris zones for daily progress � :v¢b �, m ,�, Random re-certrfications of debris contractor vehicles` � aye *'' '` +, ,.w :� „i.:10,...77.7,7- , �, Random health and safety inspections and audits ' kt ADDITIONALLY THE'HAULP SS SYSTEM - -, .. ° Q PROVIDESSSIGNIFICANT QA/QC FUNCTION`S`FOR ,,x (..,,,,;,...,-1.:- I. , ROW Monitor location tracking and performance measurement F . t DMS Monitor performance measurement and audits' g,, ,-,1,, f ,$ , '1� Debris Contractor performance measurement ti e � q - ' Debris Contractor invoice reconciliation ` s•;, . z ROSTAN i _ ........... l r., , 0 `m ,RFP2018 217 JC M MI BEACH FLOR DA, IlDerAN SOLUTIONS LLG,I 00CUMEIT COPY ,. 1 " , __ ., 3 DEBRIS COLLECTION, MANAGEMENT'AND°DISPOSAL:PLAN' The Debris Monitoring Plan below is a typical plan formulated for a hurricane or other predicted event.Upon award,Rostan is available to assist the City with the development of a customized Debris Monitoring Plan. Rostan's strategy and approach for managing disaster debris collection and disposal is consistent and compliant with FEMA guidance documents(e.g.,FEMA 322,325,327,and 329).We place an emphasis on health and safety and sound training techniques. PRELIMINARY DEBRIS MONITORING PLAN DEBRIS MONITORING TASKS'{ACTION ITEM° } s a { L TIMELINE ,° • ° PRE-EVENT'TASKS .PLANNING AND Summarize operational and communications plan'DMS locations and During off season arid 72 hours"pnorto COORDINATION ; logistics and staging areas landfall • TIAL PRE-LANDFALL Telecommunications and/or in-person contact with client 72 hours prior to landfall COORDINATION- DEBRIS CONTRACTOR Place Debris Contractor on stand by 72 hours pnor to landfall COORDINATION. . x. F OEM-AND FEMA Coordinate OEM and FEMA client public assistance conference calls As requested 'e COMMUNICATION .. ." LOGISTICS�AND r'" ;k -,.1...Inipidmetit Preliminary mobilization of Rostan Reserves 72 hours pnor to landfall OPERATIONS ' Preliminary staging of field kits i72 hours"prior to landfall COORDINATION t Initiate Event Maria er/HaulPass®data and GIS database 72 hours pnor to landfall PRE-LANDFALL Prior to hurricane landfall the Project Manager and/or Client Liaison Occurs daily morning Wand afternoon COMMUNICATION -will participate in conference call to;discuss event status with stafffand within 72 hour landfall window . contractors Prior to hurricane landfall the Project Manager and/or Client Liaison will Report as requested report to the EOC or other designated forward staging area' DEBRIS MONITOR '° Mobilization of Rostan,Reserves; Landfall is Imrnlnent , MOBILIZATION� , ImplementRostan Staff recniitin9 " t Remote staging of equipment and personnelk 72 hours pnor to landfall POST-EVENT TASKS ADMINISTRATIVE TASKS, ; Obtain Presidential Disaster Declaration 6 to.48 hours after landfall " Obtain • a • n NoticetoProceed/Issue,Certificate Insurance �; Landfall to 48 hours�after after.. ,,< , . Continue with staffing plan implementation and training 6 hours after landfall and until the end of the-debris-mission OPERATIONS h Perform preliminary damage and debris assessments 2 to_48 hours after landfall . i MANAGEMENT TASKSEvaluate"Debs Management Sites(DMS} 2 to 48 hours after landfall€ }F fi Perform preliminary debris coat estimate 2 to 48 hours after landfall ° Uptlate GIS Map with debns zones 2 to 48 hours after �� Compile and'issue Dain Report'F � ° " s Daily beginning 2nd dayafter landfall Obtain Permit or appropriate approvalsfor6 hours after landfall u^i DMS locations are until,all necessary DMS locations erational MONITOR DEBRIS Monitor equipment and labor hours of"debrscontractorequipmentthat 70-hourT&M period; CONTRACTOR-FIRST PUSH is mobilized utilizing T&M daily log forms- [CONTINUED ON NEXT PAGE] ROSTAN SOLUTIONS LLC I OOCt1MENT DOPY 6 • RFP 2018- 17-JO i MIAMI BEACH FLORIDA • • PRELIMINARY DEBRIS MONITORING PLAN (CONTINUED] DEBRIS.MONITORING TASKS ACTION ITEM „ I TIMELINE POST-EVENT TASKS icoriTINUiol MONITOR RIGHT-OF-WAY . 1st Pass .-..Mcinitor Debris Contractor crews collecting dieaster Week 1 through Week 6 '• • . . DEBRIS COLLECTION ,.. • debris from public ROWs and public property . . . .s 2nd Pass—Monitor Debris Contractor crews collecting eligible disaster 'Week 7 through Week 10 - ;debris from public ROWS and public property . . . •. • „ .f 3rd Pass--'mpnitor Debris Contractor crews collecting eligible disaster Week 11 through Week 12 ' "2, • • "• - '• -debris from public ROWS and public prOperty.,, , , , • MONITOR SPECIAL WASTE -Monitor Debris Contractor crews collecting eligible special waste Week3 through Week 10 • COLLECTION disaster debris such has appliances,stumps,leaning trees,hapging_, • •, , ' • limbs,andHHVVete!.-frOM public ROWs • , , • ,; DMS OVERSIGHT Document pre-DMS conditions with photographs and other means as ,1st week until debris mission complete '-'•AND MONITORING required by,regulatory agencies • Observe debris contractor operations at the site to assure 1St week until debris mission complete environmental • •- .• . • . • environmental compliance. Perform load calls'?of debris contractor-debris loads , Throughout mission • Monitor Debris Contractor upon exit of DMS • . , Throughout mission Document post-DMS conditions with photographs and other means Following completion of debris removal •• as required by regulatory agencies and that site is restored to original activities ', ,• .,„ condition OR CITIZEN Document pre-DMS conditions with photographs and other means as Prior to openingpm,slo cations. DROP-OFF SITES - required by regulatory agencies Document and record residents and debris drop-off e- ;• Throughout mission ' - Observe debris contractoroperationsthe site to assure, Throughout mission, enVironmentalcompliance;Docurrient arpountpf debris processed Document Poii=DMS conditions with Photographs and other means Following completion of debris removalI ts`4: • as required by regulatory agencies and thatsitele,restored •'activities • ' , ' •condition , „.„ '• ' =1-1- MONITORFINAL DISPOSAL Obtain documentation that final dieposal locationts permitted and 1st week until debris mission complete. , • .approved for the debris material Monitor final disposal of debris contractor arid obtain scale record or •Throughout mission , , .. • , ' load manifest , • • DATAMAKAGEMENT/. ,spa, ariPtirse:Of dynamic HaulPass Throughout mission 1-IAILILR-s.'ASB,EvENT'MkNA GER. Event Manager website for mission progress reports,data transfer, and an ensemble of data reports ,”• •,„- „, i',:, , , , DebrisPerform Contractor invoice reconciliation As invoices are submitted by debriscontractor . • submittedb Issue applications- for payment of debris contractor invoices . invoices are, •,•: , bris contractor ' request frombebricentraCtor Throughout ..• Coorclinate,an.facilitatepatatrans State and•federaleiSOnnel-1.,-.-„,- -CALL CENTER - ' ; Operate and staff call center in coordination with CIC . Throughout mission • „,• IMATERWAY.bEBRIB'REMOVAL'?.-monitor:debris collection crews catteating-eligibie,debrie4rom area If needed • MONITORING ,waterways MONITOR PRIVATE PROPERTY Manage PPDR:program - • . , . If needed . .• •. DEBRIS REMOVALDEMOLITION OF - . • .„,„ . • . if Manage ' j„ STRUCTURES ON PRIVATEPROPERTY 1..„•• • ; • • ' ' ;"/ PROJECT CLOSEOUT •. Provide electronic and hard-copy files• Mission completion HOSTAN SOLUTIONS,LLC DOCUMENT COPY• ' • . „, „ . ,; REP 20..ig...217,4p I DO 14misEActt-FLonipA-1 • 1 A synopsis of Rostan's monitoring tasks are discussed below. 1 PRELIMINARY DEBRIS ASSESSMENTS Debris estimation is critical to determining the type and size of a debris recovery operation.In coordination with the City,we will evaluate the potential impact area prior to an event and develop a disaster debris estimate utilizing industry standard modeling software. Following the impact,we will perform preliminary debris estimates based upon aerial,topographical,:anduisual reconnaissance of the affected area compared to pre event conditions.Withino24 48 hours of activation,we will provide debris estimates as well as develop a monitoring staffing plan in coordination with the City and the Debris Contractor. MONITORING FIRST PUSH/CUT AND TOSS Following an event,the"initial push"or debris clearance phase begins as soon as possible following the"all clear,"typically issued by the Incident Commander.Critical arteries and emergency response routes are prioritized and cleared of fallen trees,limbs,and other disaster debris by teams of debris contractors, 'electric company crews,local municipality crews and Rostan monitors.The debris clearance phase may go beyond the FEMA 70-hour allowable time and materials window under certain scenarios. If requested,Rostan will provide quality assurance monitors to document and record time and materials efforts during the debris clearance phase.Rostan utilizes customized time and materials forms as well as the Haulpass®system,which consists of laptops,tablets and other handheld units to document and monitor debris clearance operations.Rostan can and will facilitate the administration and management of the information to be provided in support of project worksheet development for Category B reimbursement from FEMA. Rostan will perform the following tasks during the debris clearance phase: • �x `a Y '� v:` Certify and placard equipment and vehicles ` :::''''''':;r:*'- - Assist with documenting and prioritizing roads for immediate clearance � ''.1--: � n�� � � mai .� << „,x,,,,, 2.,:__:- = �_ �� ��r ..� .� .a % -Z •n _r. 4m Capture time and materials efforts,by City personnel,contractor staff ' � � crews,and volunteers u t Manage the time and materials info, anon co14, llected daily 3 . � � � � , Issue- a.daily report of roads cleared,road status and schedule,and other s _, g, • salient data A r Review and reconcile contractor and supplier invoices a Compile and protide information for all Category A and B PVIls ' 'I STAN "ROS T N SOS UTION5 LLC-1 IDOGUMEN7 Co 7 t RFP 207c-217 SC;IaMIAMI 6EAC FLORIDA' R6s1,... ,., : .__ ,_. ... ,. �M,__... C.,. _..._ _.. m 1 DEBRIS MANAGEMENT OPERATIONS AND REPORTING Rostan will communicate and coordinate with the City with respect to its.Operations Command Center from which we will coordinate field operations.Field monitors ''" ' ' ® ' :; ° ° k' are deployed with debris contractor crews to monitor the loading of trucks and to ° - '''''''•—`.*` - issue load tickets.We provide area field •supervisors that are responsible for a defined '' , geographic area in support of monitoring efforts.Our supervisors will work closely . w , V .44--"- 4 ' with the City recovery Manager and Field Service Representatives to anticipate and '` ' s tet" •� :;� address changing field conditions,manage communications,deploy field staff,and ;� `' ' , make adjustments as necessary to efficiently manage debris collection operations. m .. „,::!• Our HaulPass® System provides timely data from the field in terms of trucks ' ' deployed,volume of materials received at each DMS,and GPS mapping of debris removal efforts. r, � ' • .,,c a In addition,we will coordinate with City personnel to respond to any potential ” r£ "` ' $!" property damage claims resultingfrom the debris removal process and establish s �a; a call center for claims reporting and management of claims resolution. This ' call center will be located at the Operations Command Center.During previous 17, debris recovery efforts,we have utilized our proprietary disaster debris damage -i . '"A �'° ` ` complaint tracking system to track complaints from residents, document :" .Z a ° .evaluation of damaged property,capture images,and ensure that each complaint ° ° was tracked from inception to final resolution. Rostan staff will coordinate and communicate with the City regarding overall debris recovery status,Debris Contractor performance and daily debris recovery operations. Rostan provides daily reporting to document each day's activities and the HaulPass®Event Manager is accessible via a web interface to view"real time"operational information such as: Debris volumes collected by debris type j}1., / Debris volumes hauled by type , _: , Debris quantities by DMS ` m Equipment certification totals A daily report will be provided the morning of the following day,and weekly reports can be provided if requested.The daily report format shall be approved by the City. ROW DISASTER DEBRIS COLLECTION MONITORINGu Q Our Right-of-Way (ROW) load site quality assurance monitors (ROW 'g, ." •Monitors)are trained with respect to FEMA 325 and FEMA 327 guidance.Our �i s7/ o: N training also includes health and safety components, eligibility requirements '- a 11r"' .� '-.:,..,74.' . 'yet"�a A'''''4:4- s. r , a„r, .aA �, < �r � M' � �� ��- specific to the local, state, and federal regulations, and debris contractor ` l x , ,, 8�_ �-. ' monitoring. Rostans Operations Manager and Supervisors work closely with reg t : ;.� the City and Debris Contractor personnel to provide ROW Monitors.for each c.'"' ''''�. - debris crew mobilized by the Debris Contractor.Rostans Operations Manager , + :*41 "� � ' „ and Supervisors are responsible for ROW Monitor training, scheduling, deployment,QA/QC,as well as reacting to daily changes associated with debris • ,,i ,4':.'t �� ,,ae4rs ., 5�• . 1,.'a -,•5,- ; contractor crews,monitor issues and FEMA inquiries. , ROSTAN ....... 7 RF,201&21?-JC MIAMI REACH FLORIDA., 1130$1'4N,8:0'1:UridIstSLLC I Cocuv+etar COPY l _ 2 _I i 11 1 Each Rostan ROW Monitor will be equipped with a HaulPass®handheld unit as well as all necessary field equipment and required health&safety personal protective equipment(PPE).Rostan ROW Monitors are capable of performing any of the tasks listed below: Monitor eligible disaster debris collection from ROW and public property_ Init•ate;a,HaulPass®load ticket for eachl'eligible load of disaster debris Monitor Debris'.Contractor activities Report Health&safety concerns Report and document propeity;damage or accidents Monitor collection of special waste such as appliances,HHW,etc c .. .�.. = . F. �F f Mobilize and de-mobilize daily SPECIAL WASTE MONITORING Special waste is considered to be disaster debris material that is typically collected separately from Vegetative and C&D storm debris. The most common special wastes include: v �� t ,�� � I White Goods b ° j Household Hazardous Waste(HHW) Hazardous Stumps it � ''.,-,e.'' � � ,•::-:.,,,,,"A---":- �, 4 ,., �� t��`� ! V Hanging Umbs A St_ — - '°. t �. _ Leaning Trees k � �. a 4pec _..... a_,�i �. , Abandoned Vehicles Derelict Boats �..� a,,-,,-.., .o. ...,,,� .. ��......... �..,...,_ Rostan Special Waste Monitors are experienced ROW Monitors that have received additional training and experience monitoring special wastes. Rostan assigns a monitor to each Debris Contractor special waste crew Rostans Operations Manager coordinates closely with the Debris Contractor to facilitate a safe and efficient operation. Rostan monitors use HaulPass to document each eligible debris item(e.g.,hazardous stump,refrigerator,etc.)with photographs tagged with GPS coordinates and any footnotes. DEBRIS MANAGEMENT SITE (DMS) SELECTION AND APPROVALS Effective debris management begins with the identification of potential DMS locations.We will assist the City in obtaining necessary approvals and permits from local, state and federal agencies for each site.:Initially,our project team coordinates with the City to obtain relevant information such as current site ownership,current site use,right of entry considerations for privately owned sites, planned reduction methodologies for each site, and City-specific objectives for each site. We then collect baseline data on the designated DMS consistent with federal,state and local requirements and in general accordance with FEMA guidelines. Baseline data collection and monitoring activities are focused on achieving successful and timely site closure.Information obtained for each site is compiled into a baseline DMS report,as well as a closure report that we prepare after all debris has been removed from the site.If requested,we conduct both base-line and closure groundwater and soil sampling to document conditions prior to and after debris management activities and establish whether the DMS was adversely affected by these activities. , STAN ttasTarv'SOLUTIONS LLc l cocu altar COPY.,-,., 734` REP 201S-217-JO,l tanr�eeacH F oRio� MONITORING DMS OPERATIONS We conduct frequent observations throughout the debris management-process as debris is stored, reduced, and removed from various sites,and until site restoration to pre-disaster condition is complete.We evaluate the debris contractor's procedures for proper storage,management, and disposal of all debris types and advise the City of any potential issues that could affect reimbursement funding.We also can arrange for aerial photography to document overall site activities during debris management operations. . Following debris operations,our project team will prepare a DMS closure report documenting the site conditions upon closure. This report compares baseline and closure environmental conditions that typically includes a comparison of analytical data collected as well as photographic documentation for visual comparison.Rostan DMS-related monitoring tasks may include: DMS selection and approval assistance ,A 0 Development of criteria for management of a DMS , Inventory of all sites handling debris(such as DMS locations,landfills, �; ° � , : staging areas,citizen drop-off sites,etc.) . Permitting and coordination needs for DMS locations,including \: . ', .. ,:, communications with state and local regulatory agencies { � Performance of baseline data collection including photos and/or video of FF' each DMS,current site layout sketch,documentation of physical features, . -. -- current land use,current structures,.use or storage of chemicals(past or current)on-site,and other relevant information x '. Development of a sampling plan for each DMS including sampling locations, ; ,,. r az t specrfic media,and analytical parameters,if'required l .. . .-. .. _.._.. _.... :, gy,r, ,„..,:,,,,.4, ,, Performance of baseline soil and groundwater sampling,if required , , $4. F , Ongoing DMS monitoring�' ` DMS closure . �� w,n ' of aDIMPre aration M bas �. ° S eline and closure report for each site � � `° TOWER MONITORING AND LOAD CALLS Rostan provides Tower Monitors that have extensive experience in DMS monitoring activities and have worked with us on previous � disaster recovery events. Rostan Tower Monitors understand debris �',41,,,r '_ site management and equipment. It has been observed by others that . Rostan Tower Monitors are among the most professional and technically F competent in the industry. Our monitors are trained to verify the truck I 3 ii•tt ,. ,, mvolume, identify truck modifications, accurately make the load call, ` ` - 1 document daily volumes managed,and observe contractor activities. t' " '. w, ray s�. ',` ,�,��x� EQUIPMENT AND VEHICLE CERTIFICATION '; ' :" i. ,':, Rostan has experienced and fully dedicated and equipped certification ° teams prepared to deploy immediately following an event in order �,; Ellit m.„ to identify •potential equipment •certification site(s), establish the `• '', certification site(s),oversee certification operations,certify equipment, and provide accurate record keeping to maximize reimbursement. We 1 -jo 4, - have established an electronic data capture protocol for equipment o -.t", certification operations utilizing our HaulPass®System. �.. C ^ � _sem _n.':-.....r. _.%,.,.,, rz<-:,,....,iss" � �aostAusaLti�rlotss Lc � aocur�ccarcopv ,7�1 ._._RFP 20-18-21i-JC'Ix MIAMI BEACH,FLORIDA Rostan staff understand the importance of equipment and vehicle certifications.Rostan utilizes the HaulPass®system for digitally recording,storing and managing the information associated with each piece of equipment. Certifications can be provided for cubic yardage and/or tonnage. Rostan certification teams are experienced with volumetric measurement and calculations for all types of debris contractor vehicles and equipment used in the industry. Our certification staff follow Rostan's standard operating procedures which are consistent with FEMA 327 and contain some of the following components: i HaulPass�'"8 stem Equipment/Vehicle Certification Form " � � Y 'l� �4 ° + HaulPass5 Smartcard and Placard Issued for each vehicle or piece of equipment -' -, li•,',,,-...A.;„4. ' ''''''''&- 1*- .0Debris Contractor Safety Checklist verified a 1 ? _p;r �.,.w.,.ate � ARan < i dom QA/QC•Re Certifications conduct random audits of contractor ,4equipment to ensure the volume is cons s _ `istent with the original placard 1 ��. J'° *: 's Rostan certification teams can certify 24 hours per day,7 days per week if required. CANALS AND WATERWAYS DEBRIS MONITORING Removal and monitoring of debris from canals and waterways increases the complexity and potential danger of a typical ROW debris 1 management event and requires a specialized approach.Rostan has extensive experience monitoring debris removal from navigable and non-navigable waterways. We are currently monitoring debris removal operations for both the Sunshine Water Improvement District and the Coral Springs Improvement Districts in Broward County,FL as part of the Hurricane Irma recovery.These projects are both being performed"from the water"as access to each district's canals is extremely restricted.Given the cost associated with this type of debris removal,it is imperative that debris,along with hazardous limbs and trees,be completed on the"first pass"To accommodate that,Rostan did a comprehensive survey of each canal to catalogue debris piles and leaners/hangers. This was accomplished using tablets to photodocument areas of concern.Photodocumentation included capturing GPS for each area.This information was shared with our clients and with their debris hauler. Collection of this type of information allows critical preplanning to occur prior to mobilization. Once completed a drone is being used to capture a video record of the completed work. This information is useful in dealing with concerned residents whose properties abut the canals.'In New Jersey following Hurricane Sandy, Rostan provided extensive waterways debris monitoring that included documenting canal,channel and embayment dredging of storm related materials. Rostan will coordinate monitoring operations with the Debris Contractor and City to ensure a safe and efficient collection and disposal of eligible storm debris.It is our policy to provide an experienced monitor for each debris collection crew. " , -'-',',77-1TYPES OF;DEBRIS'FIELDS INCLUDE t vv " ', 4 i Storm drains,catch basins and flood control ditches Canals,streams,rivers and inland waterways i„,'.• �� Bays,beaches and channels � � �� TYPES O DEBRIS MAYIt�I,CLUDt~. .. � � °� �, � °� et, imDisplaced damaged structures such as buildings,docks pillars etc ..6.'...- i--, .... 10..E.t.,,,ilk '..tH, ...„,,:;:l .. ,:i:*6`'-'-:”'-:,-7'..4 ,.;,, , Derelict vessels and vehicles 17 "" � . � r Vegetative storm debris such as tree trunks,limbs,etc Wist4 'i :it'W„,c,„,V -s:,,r;:,;;: 4,44/X;;•ilti4"4.1.7.' ' '"'"` "'" ' - "'—'. ' -` " " '. ' —— "' '''' '— '' - '' — C&D debris ed d d Dlsplac sari an soil ° a " . - " Dredge spoils Rostan understands the importance of taking additional safety precautions when performing debris monitoring in waterways. J RFP 2018 217 JG 1 MIAMI BEACH FLORIDA e,.. 4W SflLtITIOPt,,LLC ( boCtIM— COPY' S ,. { .,,V. .,,,,__..__ , ... ._.,..... .....�.., ._ ,.., . .--_. PRIVATE PROPERTY DEBRIS REMOVAL AND DEMOLITION MONITORING Typically, FEMA does not provide federal support for work conducted on private property. In certain instances, eligible : • applicants can apply for federal support for this type of work ' if the extent of damage is extensive,and deemed harmful to a ' community at large.Private Property Debris Removal(PPDR) , ' and Structural Demolition work in accordance with federal, ` ' state, and local requirements can require extensive logistical • ¢ detailed record keeping, and operational `-.a, • .‘,.,„, :tt: ., coordination, p b P , •.� �- �l• �• � . �,� '"� aptitude.ROSTAN is highly adept at providing and managing ( ^fl,..,,,,-- .,,,-` " -- all three of these aspects. N.,;40•,.. K bA 3 9 t � �� .l` <.,„..k Since 2011, ROSTAN has had the opportunity to serve .keg multiple clients in this capacity,most recently the Army Corps a° Y �) Kolt1!►XS f of Engineers in New York City and two municipal clients in u New Jersey following Sup erstorm Sandy in 2014. ' .'� 1 gas'" a —� °,, 71 This continued experience has allowed us to adopt and7N -,''''' °7:1'1•;,' , � ° �'t42,,,,,:itri::,137.7.4.::...24:4r. o_lAt.,.,,._.,...2., ,,.....,,,,,,,.‘,,,,t...,,,.., � � our approach to PPDR/Demolition projects. Initial focus is . . placed on determining the areas of impact and conducting '- site evaluations to determine the extent of damages and g a �k' formulate site specific management plans. Historically,these ?` t `. '" - ' .-. . site evaluations have involved FEMA and other governmental .4' , . a ti° Y"=e�° , agencies such as Florida Department of Environmental -�� �� �'°`�,.� f � • 4,,,,-.40., : ,>;, „'� Protection(FDEP). i °" Once properties are identified theyare placed into aqueue that ` „ 77 i� � 15' �� �'' .° ,r, generally follows the FEMA 19- oint checklist.This checklist h N%1t.11 ; ' "° ,, i ' g Y P ,, , , , moo,,' : t pa includes processes that must be followed to remain eligible tem for reimbursement funding and conduct a safe debris removal effort.Some of these processes are lengthy and can consume considerable amounts of time therefore it is critical to understand proj ect management tools and coordinate processes simultaneously.For example,the checklist includes obtaining utilitydisconnect notices. This requires a letter, from a service provider, confirming utilities have been disconnected from an identified structure. In some instances,it may take 2-3 week before a service provider can disconnect a utility and issue as letter of disconnect.When 4-5 service providers are involved for one structure this process alone can burden the management process and slow the recovery effort.ROSTAN understands these challenges and is experienced in managing multiple processes simultaneously to expedite recovery efforts. At the same time,a Right-of Entry(ROE)'agreement signed by the owner or the owner's authorized agent is required for each project site on private property.Without this document municipalities and their representatives do not have legal authorityto access the property At times,these are easy to obtain and residents voluntarily submit them.In other times,residents have been displaced or even worse deceased,due the disaster.In instances where volunteered authority is not an option it is critical to have a consultant with experience in these matters.ROSTAN has this experience and has assisted in tracking down displaced residents and next of kin and developed paths forward whether it's through code enforcement and condemnation procedures or other alternatives. ROSTAN has developed comprehensive project management solutions tailored specifically to past clients to help manage PPDR/ Demolition Programs and is committed to providing nothing less to the City.We can provide two based tools that grant user-based access allowing for an efficiently management PPDR/Demolition program. • Some of the highlights from our PPDR/Demolition Module are as follows: 1 a�osrarvtuTioras L�c {,tocuar�rcos� ,i - _°. 1` 76._..I' ._u _ �_ ._ ar�Qcrs �r Jc { wz� � acH;�Fi,e€Rio� l °USER BASED LOGIN ACCESS ,'° ..",•'• °� ., „, Access to data collected is;restricted due to''document sensitivity and pnvacy concerns � ..,,� n . ®l ` This data will be collected on behalf.of the City and will be shared with verified tt `•,- -" -' stakeholders only upon approval by City officials Furthermore user roles can:be restricted to read only disabling the,ability of a user to change data ROSTni}- = 4e # City of Birmingham. 'Right Of.En Application on - Administration Login cww.v01....wen.w4e ins ...... 3 I ' --,4•:.•--' 4 _ ..�., _ `_ 4 ..ate DATA INTEGRATION r . Rostan can integrate external data sets into-its database In this example the client provided us'with access to their parcel data.This enabled us to search their data set for property records through our ; R+sTAti._: . ",- l interface.Field investigationsjconfirmed whether;work'was required on � t; F the,parcel and we were then able to create a record in our Module using k..w City �,m,gh m-Propo,H 0...n Fam the;parcel data as the record•base.•This measure though simple on „ n ^� i r; , i the"surface;saved countless hours,of record.searches and increased �,,...,�.•r., :�„ = --- o,°:m w�.— l n ..mN 'project efficiency ... t L 5.y Tyr x, 4�;, jA.a Jer. ' - 1 m.l i OLcN14na! .,....... ' kki m b ` v ARZ1' p.me.ea,. L. C..:3a C. i +-4SITE PROFILES x ��a 4 ,°` v "`. : = •Field evaluations"are responsible for identifying:sites or potential sites that may require - PP,DR/Demolition work.When field data is collected,`it is brought to a•data manager.. ROE ID:. ' ___ 8.0001, f or Logistics coordinator and a profile for thatsite is created in our Module T,.e creation of a site profile•creafes a unique ID number and initiates a system of checkpoints A „o. •I] x:. ., . - .� hap.M .... .i &n(bceW t'pu wL*M]eM ...._ __........_- checkpoin#.might be obtaining an ROE or uploading:"before iprk"site photos These ,:: i �.,. ' :, . s., hoDMYPo NJ4 6Y/! SEv[Ivw profiles are:regularly'updated and trigger subsequent steps,,in the process.Once all ]� =�°,-- IfznnvN xoo pre-work requirements have been met the`site profile will produce a`ready to proceed" .9,,K,P';;..„ 1 --''—" --- --- J. indicator When tii'el'physical PPDR/Demolition work is complete,the Site profile will; - ^° °.,..>. '.--- . .. .. .' -vmo.manersmu- be updated to include additional elements and provide a Site closeout checklist.Site` ".r.,.U4 �a'��"".x.!ns—. `"'.------ f,. - - IL.Hup4+Y.naHim44i W ..... ......... 4 3 profiles are.the blueprint for each site and are integral to the recoveryoperation „�«,„ I .'; • wwb bP�w ° �;; ° n.. -0, Y ,. : � MUN4Nru9an. „ y ,TASKING ,ry, 1� gyp, > ,., ,..441,- .-4,11,-.. . , ::. e `. Tasking allows users,such as the City,to assign a task to a Rostan 3 ` representative A`task might be simple hke"Mr Johnson has her insurance F" p = y. certificate but is unable to mail rt Cali ou send someone to retrieve it s-_ ,- , Y g.scaA`Y:ali W,. p7eik rc tv VpEiRttof. '��V¢6ih!SiWf I _R 7! !ptg W47 M�#n Trkkxn i from 7 324 West Apple Street please 1This feature allows users in Module .��,� ,,:�,,,,,,,,�, �e�� ,c �N�a 3 communication and reduces the use;of external emails and other forms of i;;„� ;;; ,,,tzt � 1V al+ :;„,,,i.------------------5:, .i . i!�.,,,,”mna] • icommunication resulting in increased operational continuity i M.r ,. 8OSTAN SOLUTIONS LLC i DOCUMENT COPY 77 RFP 2418 21 JC ( MIAMI BEACH FLORIDA• • e • DIGITAL RECORD KEEPING/FILE MANAGEMENT •• ° Though paper records are necessary,we digitize as many aspects of -,,,,,g: = , ,, the:PPDR/Demolition'process as possibleThis means creating'adigital 9 !Jr,. ..7 � • record for each site and managing associated zdocuments Site specific g , " ' `—' " ,� r+:: E�Sa �4&ti t"3 42'i ' eft.:t4�'°''� ':�$�+�`'i digital records may include photographs,maps,load ticketst ROE forms, ,.,J , , _ „,,,„,,,,,,,,,,,,i,,,,,,41,,,,,,,,,,,,,,„,,,,, . utility letters,occupancy notices etc These digital records are updated . ,. ,: r a?e!tt.. n S i 1 78 � l -,,,daily-and mirror the field folder In fact;wegenerally advise against using l ¢ 1, original documents in the field where possible°„Should a hard copy .B0Oot 1= ,� j,,,,,,,,.:„,,:„„,...,,,,,,,1 .1 ` ! i need to be available$at a iven work location we recommend creatin a, �,f r , � g l -----a i r i g r a gf duplicate paper record for field use only Digitizing records allows multiple _ n 3 11 1 t 1..-,,t,,,,,,,,,,,,:.#b i 4 users to access the same filesimultaneousiy and incree,ases operational ; ,a i9 T I i f and-logistical efficiency At the end'Of the project Rostan will turn over all 1 jai ,--..:•.,,,,,,,..,,,,,,,,,,..,,E4..,,,,,.4,=.1 ,-I-lit : t i anginal documents and a digital record of each site to the City; t - !r 1 . i5 4* ,, .) _.: «. `�... ,t `;. et81. 3 5 �9 ' -...4..:42k:4"....,..Zt < +C•i,Y1 }f ups kSYF>CR>7kt'(OUtS��t'k9L6s918�ii+Y � .r _ _ - .. - :# EXPORTS/REPORTS FAll data collected can be queried to provide reports and meet reporting requirements of the City Typically,we generate a broad';protect status report and provide CSV or Excel files;for download Experience has taughtus Chat data files are generally of the most use.' , r < z f c ' „ ”" "'`{ � '»"4 "a' ;w .s a f '2.a "^ W .F,a,rl�su* anem,e f ',, 1� it i ,,� � CT SS'[ S R a; ...r -"7�; „ief.., .ix3.4e. 2e e.„:4v▪ "[ffiss v. w w rt ^^„ � 5 ` gm :7... EPORT :] PROJE .ATR ! »,maw n *'Aaa / ��, x4 �x :,aa. ..� r aa+whmera'affltdker ; - C'daleci3 pta� m'tatat"0#Ci9 -2,,,,,4—,.....,4444.4!: 445*.-..�i e. ' "4d,..,cws. ... _..... . ata w a m: R. d T 05Proser0.s. I 1108 SS 559 24 w s<a rs x .wmr • -Gwrvx ; p Edo K!P�04rarzi{1} Total C#•Oil , j m1� f r �.w-. a mac' -+e. .,ew, P05 yDen4Raened;.. 1... 01 •0 • �m a a o 'S,..:" .ter,. . ..r • 4.... ro*.. ''''* , . 4+,a--..-4......,..,,, PmCeM Er�Watkn• 01 } p "wo .mar* " v-v''n 'vroxa- 5t Phceos Re.Nared'_ 0t:.0 o1 0 t r;. 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Y'tt , 1 a.azs<enla »++P+,•a�Ma. a.-v�«+», x+ 1....1.ww twtn w+' aie s*mr+u�a 'a r ,t ro*'tuz wwk Carnp7e!e4 ....._„ 30 301 it; 0 ,.....:o...`,..",,,,79....„,.., e , w H ....4:74 cwm�x•,,..,....47,4:74.:,,,,,,, am ▪ +moi. ¢ 3' A0e Pb!osA adabte. 0 OS 0 0 f . .,-..,"...1‘'Z.' 1 .^.� vant aa. r roar✓.a.. w is,. o.1..v im s OeeaN kt 139 0 55 24 "*"xi.. 7 w-, .�,. n w, : a _ .,<ma yc.,.wm p.pany GfFde RaA,,, 708;160 co 0 ..uuw .M i '.?..!%**„.,,,,,,,,:***,...,..*'' x�'xa _ }, i • «a i o a �, ,,�„ c�cT�„ <,:r,,_,,,,,,:1;,,,,:,:.:,,,,,„..7., try au �totxetbesfidaberi�i aT0I7l1 8!F C#F _ u a - K - ^ Prv0e4Y GbsW i 0 0 T 9 ; '° hame« • y v .72''''''<1.; 0.�.- ki� »_- •2u Prapetttesaoterttl*,'h�et40. ,.--=. ., y 1 ' '''' ''' >eiYW �t '"''''+'+. :,.:2 , ......'•Y.,0...�.A ^N�` ,.y °+V'"'+-4.,,,,,,,,t,-,.1.!...e; IA it ,,,g # r5 .3it 5 E .t ,.v..< �M 9'''''x'w.t bx+x '' [8g k4t C N l`ncA � J 1 1 + ."n .rl sy..y..s..'4177'''''''' ,k s f ,,,.!!!,,,n,,,'''';=_.1+" 1 ..+„ m"'''.1' -5. ,u r>" a,1u?+.. wa;+ "1>ut.....-.2.44 !Proper'''.tne69s 2M45dr5wn 307E 111 155} 0,. v,wr� m .c,4"a.. w. i w.. .....s»: .c. ":"" 'nn*t+�r';;" t''''', .3a+. '''''=.1'..1 '''' s� > Proo0N!0e4de N61CS4 • 150.150 ,Oj 0 'i 1 .rt+w SWMla. : L.nlv� •'F5• HY 5. ;s#1>uer.. . HY+.,! tin Y' ,0 0-44-1.1. ' A� t" w axNan+>m 4423 3s.ftin1 wE,r"p .�' „,,..,-,....k,... »mx.•e.. e..""avh Aum.eM+..a :'1 i.e.,. ......X.....:7. O.z arm .uara a.1 a .r mr 1.w ,:,. r.o f.,,,N.• .m wae,. e* r cine' 1.m. m x W �s a '1 ,, rs ,r. . -,� ' t .�.- . _ , 2222 .,,. ,• . . CONFIGURABILITY ° ,OurPPPDR/Demolition Module can be tailored to meet speciflccpity needs Whether,it is added functionality;like user configurable reports or a'change as simple as where a link is on a page,we will make every effort to accommodate these requests • RGSTAN ,........., • . . . ; , ... _ .--' -' - -------$]7 ROStAN SOLUTIONS LLG i DQCIJMENT COPY e t } /$ 1 r�<. 4 RFP 2018 217 JC I MIAMI BEACH FLQPJDAV� L,,,7 ae.,;...,.,n..._..,....«.w..1,10,,....a .w,,...,s.., ..........�xa..,,OLT......,,. . w..... ;•••,' '..,....«.,......,..rw.e wwl.,.w......FF._,_,1,..2;,,,; ..._.,,........,..,..,.,.....,t . __-..,.s,.• Ix y, ° es,t " '.NI 'v 40°°°°.1,""4'•,•-•,"' -.. 't" Petr �+"" c 'or,•a a-2 ®• ., 1..7—?4, de °" . a .4 AUTbMATED DEBRIS MANAGE =ENT SYSTEMv'[ADMS] w .. ., HAULPASS®: OUR UNIQUE DISASTER DEBRIS MANAGEMENT APPROACH _ , 4r HaulPass® completely eliminates the need for paper (manual) load tickets during a debris removal ��� mission. HaulPass® is the most tested, proven, paperless, and reimbursed ADMS in the,industry. Through the use of mobile data capture technology and encrypted smart cards,.HaulPass®establishes a secure data environment for collection and management of critical information that can be adapted to meet a variety of contract parameters.Data collected using HaulPass®is made available to stakeholders through a role-based secure web portal. HaulPass®was validated by the US Army Corps of Engineers(USACE)in June 2008 and again in 2015 in response to ADMS requirements in USAGE Advance Contract Initiative(ACI)Solicitations.HaulPass®was the only system to have been offered by respondents in all 11 Regions under the ACI program and the only ADMS to be validated by the USAGE in 2008. Rostan is the exclusive provider of our proprietary HaulPass®ADMS the most proven system in the industry. is so reliable and easy to use that Rostan has not utilized paper load tickets since 2008 for any client,period HaulPass®was developed with a primary focus on security and to combat the inefficiencies that plague a paper-based ticketing operation. With a focus on securely automating many of the necessary data collection aspects surrounding debris removal missions,HaulPass®was able to reduce errors and omissions,prevent fraudulent activity through a role-based modular application,and increase operational, reporting,and reimbursement efficiencies. HaulPass®is modular data collection software that,when paired with properly specified hardware,enables end users to efficiently collect pertinent information necessary to support Project Worksheet(PW)development and ultimately enable reimbursement to occur expeditiously. In general,HaulPass®performs in the following manner: THE HAULPASS® PROCESS Th)e certification process includes the certification of personnel authorized to operate the HaulPass® system and the certification of hauling or debris removal equipment.The certification process enables the system to perform two primary-ticketing functions. These functions are known as hauling tickets (e.g., ROW tickets) and task specific tickets (e.g., hazardous stumps,white goods, HHW,etc.).In each case,the certification process results in the issuance of encrypted smart cards that serve as the medium through which data is digitally collected and processed. In the case of personnel certification,the smart cards are role-based,providing the user with access to only a specific module within the software application.This role-based access prohibits.users from accessing modules that they are not properly trained to operate and reduces the opportunity for unscrupulous activity The majority of users will be certified to conduct right-of-way and DMS monitoring activities since these are the two most common roles utilized in debris removal operations. Data contained in these digital tickets is ultimately synchronized from the field through cellular networks or via satellite uplink if cellular networks are not available and stored on secure data servers where it can beaccessed by all stakeholders.The overall system does not,however,rely on cellular coverage to operate. We would be glad to conduct a demonstration for the City upon request. - • I i_ RFP 2018 217.EG C MIAMI REACH FLORIDA 4 RClS7Ap�SOLUTION'S,LIG' D4Ct}MO NTCOFY ( : DATA ACCESSIBILITY t: The HaulPass® Event Manager database is available via a secure internet portal• , (website) to all parties involved in the debris recovery process via a role-based to a ,_ security access system to provide concise and accurate presentation of the data 5 ,r collected in the field. This data repository allows the stakeholder to utilize a central and consistent data set that increases.the efficiency of reporting, invoice n as reconciliation,and supports PW development. aulPass The HaulPass® Event Manager website is monitored and supported 24/7 by a • 4,- *17,0%, development and database management team and is guaranteed by the hosting .60# •3 „,40company to have 99.99% availability. The Rostan database management team is � �� 'k responsible for the quality control(QC)of all data" that is collected.The data also can tS'� T. be exported easily in various formats to provide compatibility with other systems 4. for various purposes. In addition,a data manager will be provided for each debris mission as a point of contact for any inquiries regarding data and reports. Role-based access can be provided at the discretion of the City. For example,the data can be administered in a way that allows contractors,the City,and FEMA to have different levels of access to data collected. GPS/GIS TECHNOLOGIES HaulPass® devices record the GPS coordinates of load z ' origination at the time the ticket is initiated in the field. "- - r am s err,%• � ��� This process is automatic and does not require any manual • cw _) data entry by the HaulPass® operator—a critical feature in rAt,g r that typically no street signage remains following a tornado =t"-t'4".. ., • event for example. This automatic process also eliminates - ` `4" �`" '° `% data entry errors and handwriting legibility issues. ' q1�' ^g! Once the GPS coordinates have been received on the server,the =� ' latitude and longitude values are compared against databases of m�„ _�' known street address coordinates.Matches are scored and an � �� ,••••,7*-'-'-' _ address is assigned based on the highest-scoring match. This procedure gives theticket a familiar location(typically a street itz1,irTr address) in addition to the official point of origin (the GPS coordinates)to facilitate review of the data. Event Manager also has a map-based GIS application.HaulPass®uses open-source MapGuide for this function.GIS provides the user with the ability to access load tickets, debris sites,contractors,field monitors, etc.,on a geographic basis.For example,one layer in the GIS application presents all debris sites,another layer presents all load tickets,and a third layer is capable of displaying loads by contractor and subcontractor.Each of these layers has associated map-based and tabular reports to enable the user to make reali-time decisions with respect to contractor deployments,completeness of debris pickup,DMS capacity limitations,haul distances,and more. ROSTAN sos:rAh sdcu r'ibus,ccc (_aobuME 1 cock,8 °' ac ( st��ti a aces F oRinA • , ,. 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K000,033 004 S Atternat# ;40_-it 6E00726 MIS 100.0cy ,_. Equipment Driver wavApoix coavERA Tyr."T.040 Phone 15 oaoaSS-573.510:11 ' : Vgat 2012 00,,,°0'15,100000 VX,'5/4 --- 01.1.15e,5 07RER t000,01:041554" VW,:10W.2:5t28501847507 ./ • k i ' Plate:itin TK578S , • Contractors(Prima Estad first) Measurements ECC(3771175) P'''Y@ lowsz(xcroas) (1.00K/7317,80 7,41W 44.4L 5.tat ) Signatures Contractor Representative ,...„. . , .. • , Vonitia050 , :5.,:75::::•Yel.Y":,,::-'517,50''' ,1,20000i2 The ..7,47.3.100 Ceitification'RePresentative Notes • 4L • . . . ' PAIL N44,0 I'L. ' 1 f,,,,,,„,„„.., ... (ki 12/0020 2 , Oit1S- ,. •0,,,,,,,,, --, ,• , 17 JO MIAMI BEACHFLORIDA,' i ; „,, - ,,,,_ , .,„ , 1 ROSTAN1" LLC 1 DOCUMENT COPY ,-, -'' -' .,:z-Lii.,,2-2 .,,,,,--- ---- , ' ® 11 HAULPASS® ADMS SCREENSH®TS HAULPASS ,,LO1�D RECEIPT: Ha1IPass: Alex •HAULPASS t�Charleston County, SC Ready Hurricane Matthew -..2016 mnv;haul pas; com `05/16112 02:45:4B PM MC75 Ticked...!.-.,...„.1, cCert #:. Flet Tons Inset a .36C740D EED2C3C 29 83 HaiulPasa Gard I 1(111II1111.1IIIIIII!IHI111111IIIIII[p111111111111111111III111HI1II1111111111111111111t111i11111 :f As Shown Below I Contractor InfoNotion Certification> fED2C3C ` s'e ` `stae.mss .1,,,.i.,-i.�.r,,.-!`#x....I,,.rllt.111t., , AMOttw �. rd�`'ktl. ''prig Contractor... .... ......... ASN kI ENVIRONNE 1AL Sub-Contractor.:#,......•......•.....1".1. , , ,,D411+tf SERVICES INC � .A 1 � 1 , �. bay • 1 oa>l Inforlttofi ,Ifiii QA P�onitor.l .....It. ..,.,.. .,.,,..,.,,.,,;., .,;.;. ,,,A2093A rite I•faulPas � . - •Ticketfi ROWS° �.a ® . �$ sa 8 ", .,s s � t .F',1.1 1/1 1.1-1 .1 f-�1 i T 1 1,l!1 J I I'.1 H#t.f .,., � �� t�k 4r�� � ��� k'.. ich:Debris Type......i . ...urr ..t..,,rt,it,lr ...,. .1,N.., F'connEctng to Card... Latitude,, , • .... ,.. ,.;,;.t..t.....: .......:..032,4913698' 'N 07/07/15 11:47:46 AM 'i C75xx longitude .,......:: ,... ..,. .,,,..,,,,..080 06.4339 W • Please Wait Gh loan 1 iie r,.,.,,�;',..,,.„,,#.,,,01%25/2017 21.06, 7 Reading arc! local load Tib (-5)...,...,,.,;.-...!,...... 01/25/2017 04;06.57 04,@6:57 PSI Do Not Remove • Unload Information Stte Nab,,,, +,,;;,,,,.t.r..,.rl�....CAROUINA LAND€II1I PItt' -$ 0I I Tower N e . ... ........ ..a-.1r.,,,a,., , ,II FINAL 11RlLCii' ��, i . r -TOY, Tower Ptonitor ID , ..r,... .,,.;..,..r,:...,.,,,, .G1E264 G�'ll ToGr Ti ,.1*1*4llttlt Pri er,rsr t,t 101 26/201 12.47'52 local Tower Tip 6 , . ..,.,1;...0,1126/2017 07 47;52 APT, 1 1 .,1 .. ,, Net.Ion.. ., „,.�t„t..,..,., .,1..:...I .,,.,..:,...ri../.*�.l:IT I29 8 y� brt 5!4..1. t.: (. )'Alex ,..”-mss Very an 3 Siff 16e ',Remo v Gold,Return to Bolder APPLICANT COPY • . 05/16/.12 02: :5 PM G75sot ! 1 Success TicketStarted , , 1, -cOK5. • tfi3 ir, '' `' IB 257,JC (.MIAMI BEACH FLORIDA Fi' '' ''SOLUTIONS LLC ( C8'dii iEYl.ti-d P1 '7 a .; RI P 2p ! , A PROVEN PRODUCT The HaulPass° system is supported in the field by a tested and proven debris management team and has proven successful in multiple deployments: EVENT TYPE YEAR LOCATION PROJECT Hurricane Katrina 2006 Hancock County,MS USAGE—Debris Removal Ice Storm 2006 Erie County,NY Stump Removal Post Hurricane Katrina 2007 Cocodrie and Lafayette,LA Waterway Debris Removal Hurricane Ike 2008 Galveston,TX USACE/TXDOT—Debris Removal 2008 Humble,TX Debris Removal 2008 Piney Point,TX Debris Removal 2008 Nassau Bay,TX Debris Removal 2008 Vermillion Parrish USAGE—Debris Removal 2008 Cameron Parrish USAGE—Debris Removal Earthquake 2010 Port-au-Prince,Haiti Demolition and Debris Removal Tornado 2011 Birmingham,AL Demolition and Debris Removal Tornado 2011 Joplin,MO USAGE—Demolition and Debris Removal Hurricane Irene 2011 James City County,VA Debris Removal 2011 York County,VA Debris Removal 2011 Williamsburg,VA Debris Removal Hurricane Sandy 2012 New York,NY USAGE—Demolition and Debris Removal 2012 State of New Jersey NJDEP Waterway Debris Removal 2012 Brick Township,NJ Demolition;PPDR,and Debris Removal 2012 20 municipalities in NJ Debris Removal Ice Storm 2014 Jenkins County,GA Debris Removal Ice Storm 2015 White County,TN Debris Removal 2015 Cumberland County,TN Debris Removal Flooding 2015 Charleston County,SC Debris Removal Tornado 2016 Essex County,VA Debris Removal Flooding 2016 Iberia Parish,LA Debris Removal Hurricane Matthew 2016 Charleston County,SC Debris Removal 2016 Berkeley County,SC Debris Removal 2016 Martin County,FL Debris Removal —_ 2016 Garden City,GA Debris Removal 2016 Port St.Lucie,FL Debris Removal 2016 Town of Sewall's Point,FL Debris Removal Hurricane Harvey 2017 City of Kountze,TX Debris Removal 2017 City of Lumberton,TX Debris Removal 2017 City of Orange,TX Debris Removal 2017 City of Sour Lake,TX Debris Removal 2017 Hardin County,TX Debris Removal 2017 Village of Piney Point,TX Debris Removal 2017 Village of Rose Hill Acres,TX Debris Removal Hurricane Irma 2017 City of Belleair Beach,FL Debris Removal 2017 City of Belleair Bluffs,FL Debris Removal 2017 Broward County Public Schools,FL _ Debris Removal 2017 City of Coconut Creek,FL Debris Removal 2017 City of Coral Springs,FL Debris Removal__ 2017 Coral Springs Improvement District,FL Debris Removal — ____ 2017 City of Dania Beach,FL Debris Removal __. 2017 Village of Estero,FL Debris Removal 2017 New College of Florida,FL Debris Removal 2017 Town of Indian Shores,FL Debris Removal 2017 City of Madeira Beach,FL Debris Removal 2017 Martin County,FL Debris Removal 2017 City of North Port,FL Debris Removal 2017 Town of Palm Beach,FL Debris Removal 2017 City of Port St.Lucie,FL Debris Removal 2017 Town of Redington Shores,FL _ Debris Removal 2017 City of St.Pete Beach,FL Debris Removal -- 2017 Town of Sewall's Point,FL Debris Removal • 2017 Sunshine Water Control District,FL Debris Removal 2017 Town of Windermere,FL Debris Removal 2017 City of Winter Springs,FL Debris Removal 2017 Tybee Island,GA Debris Removal -- 2017 Charleston County,SC Debris Removal Hurricane Maria 2017 Puerto Rico USAGE—Debris Removal ROSTAN SOLUTIONS,LLC I DOCUMENT COPY i 83 I RFP 2018-21 r-JC 1 MIAMI BEACH,FLORIDA 35ADDITIONAL-RELATEDzISERVICES° ; °.� 'V ° ' .f �e4��� �, � s �. ° ACCOUNTING AND DOCUMENT MANAGEMENT Rostan shall review,validate and reconcile debris management contractor(s)invoices prior to submission to the City for processing. Rostan shall conduct a meeting at the beginning of the debris management operation to fully explain the process to the City and ) debris contractor(s)representatives.All invoices from the debris contractor(s)shall be directed to Rostan.Within seven(7)calendar days of receipt,invoices shall be reviewed by Rostan to be accepted or rejected. Rostan shall issue in writing to the City and the debris contractor the acceptance or rejection of the invoices and a payment recommendation.If the invoice is rejected,Rostan shall clearly state the reasons for rejection and work with the debris contractor to resolve immediately. Rostan will collect, audit for completeness and accuracy, tabulate, and organize debris monitoring information and data,vehicle certifications, project records, photos,,manifests, and other pertinent project information, to support FEMA, state and local reimbursements,and in support of subsequent audits. Rostan will provide regular status updates to the City,to include creating,updating and maintaining a database that contains all information on debris removal and disposal, including number, of loads and types,vehicle certification, stump,hanger and leaner information and images.All electronic reporting will be provided in a format acceptable to the City and the City shall have access to the database to perform queries and produce reports.Rostan shall provide our reports in a timely manner as may be requested by the City. Following is sample documentation: ROSTAN HELD LOGS I I ROSTAN ROSTAN Ha//#VS-1—, --y�� k�8 CRY OF CORAL SPRINGS FLORIDA CRY Oi CORAL ls.SPRIR63�FLORIDA I CIOSSFLORID\DEBRIS REMOVALDAILY TOWER LOG DEBRIS REMOVAL DAILY MONOR LOG REQUEST FOR DATA CORRECTION FORM oac.ewr®...s la x.r�uu w.ro..uc m..wme uworae eee .� oxo.actvrnes • nein On Slann..11, if la i i 111 aaCITY OF CORAL SPRINGS,FL RDSCOAL TAN CITY OF RSPRINGS,FL r w HeufP u Lag �� Deu7yActneylag n........ .. 33 ".. -.a.:nR naw. ..,E �r /�„n.. P. 4 tem unol me nes ROSTAN SOLUTIOt1S LLO I DOCUMENT COPY 1_84 REP 2010 217 JCC tAM1 BEACH ELQRIDA • ROSTAN DAILY OPERATIONAL'REPORT 'I: i R CAN ' S :W1 1' o Wn1 GC / £ tl4164U15W x ■anCHARLESTON COUNTY,SC D n Management Daily Report NOVEMBER 30 2018 <>i ,ek ,, HURRICANE MATTHEW 20181 DR.42y CHARLESTON COUNTY LOCATIONS S.": xe y This section Includes a summary of roads worked by zone stye 'Y` a t ADAMS RUN " 'r 5. v DQE 1,72:6 �Y �4 0 ® y� to ai' °; a T ', : HIGHWAY 274 L 6� q�� a k �� . + sT-ono& 4 '"u$AraFOPE Tla " z° "`i ' €•ay i,}unY•m�rrEAT1,15R� ..,Y�s.Fo9A�svocuMeL„.s...e..8:[4-oA4 Sq t�� S��Oa -°TC� a e 3 "x° °I DAILY ACTIVITY SUMMARY I �1'I'Pl' i??ETERS POINT RD .a - .,'.. ,:a 16 nrs0 lif'tk0 ,6',°` .JOHNS,WL ID v"� -1 ', 4 a Debris removal operations resumed at 0615 this morning and concluded at -' approximately 1800.AshBntt Environmental(AshBritt)provided 10 debris ] YOYVEtt" ICI1STtEWICKAV SOUTFSWICKDR _yi , removal trucks,one bucket truck,and 15 trucks dedicated to mulch haul- ' ,;,4 3VD iiTURs, KESWICK DR ? _ . TRAYWICK AV ;; out.One new debris removal truck was certified but did not operate.In total `, •-", „ • there were 26 trucks Involved in the operation.Tracks that operated were - l-1 U � ;(O OHNS•ISLAND g_° e , aa'5o°1.84' . .,3,� - responsible for removing and properly disposing of vegetative debris from Sul'RVI$O E, ,,.<4..14, ' County-authorized Rights-of-Way(ROWs)and select staging locations as ;BERRYHILL RD - well as hauling mulch from Charleston County Landfill to International Paper. A81'NtG tt (OSS;O§,BORNa s,mt •° Each AshBrill crew was accompanied by a Rostan Solutions(Rostan) COUNTY LINE RD _ representative ensuring that debris was removed from eligible locations along 7,�MAyyi w+" _,C :.A °�b'� 'at.1 . "P 9 municipal ROWS.27 total AshBri t trucks were certified and operable at the l,'' MAYBANK HWY - I close of operations. MARTINS POINT RD Grinding operations continued at Charleston County Landfill only. 2WR62a WADMALAW_ ,,ei:., p ° .tYj ;ANCHORAGE PLANTATION RD - SLIM:RD INCIDENTS' _.._. _.... _._ ?t There were no new incidents to feport. . 000015 REMOVAL SUMMARY BY LDAO NG LOCATION S ,lnr%R'Y -. - M:r $. .r '1t- 0, A,, .4600 HAULER CREWS. cHARLEs7os c0UNTY 40 1,900 1,726.00 6903764 CITY OF CHARLESTON' 0 2,718 GOO -98815.79 Asci select had 10 trucks available to remove hurricane debris from ve ROW j 2 ISLE OF PALMS 0 249 0.00 11 53360 and select staging locations throughout the County.Debris removed from ; SULLIVAN'S rsIANO 0 +az Ste 2,63520 ROW locations consisted of vegetation only.One bucket truck was utilized to remove loaners and hangers from the ROW.15 trucks were involved In the 516 PLEASANT 0 2,187 0.00 131,451,30 II mulch haul-out portion of the operation. FOLLYOEACH 0 266 0.00 -11,639.50 ',S,d HOLLYWOOD 0 92 0.00 3.434.50 ( 3I- MONITORING ) •- '= a JAMES ISLAND o fies 0.00 32,e23.48 .. .:.,A.. ..,..F _., o 17 0.00 753.20 Au , a 160 0.00 10,154.50 ` cc RfSTA !e sOh•1tvn LLCM m: r an I- LOADS DAILY TOTALS I WEEKOF NOVEMBER 28.2016 CUBIC YARDS DAILY TOTALS I WEEK OF NOVEMBER 28,20` ]STALLC • Misses.. ,uov ■ Il*o.rw MULCH NAULDUT FINAL DISPOSAL & �D15POSAC tl 6N gg-,O .y g �0 SP05 L; efTtaA4 , g� E,Lo TSS 1'OTAIi ! 'LVORRY ro� A° 1 g „roRl3L C'x ^' TU 1 LOAD! rTONBj 'i'{! g[rQN9l_W Y- •.�'TT ti..- 3� 1 e T R1TµERNAgNALPAPE .z--6,........... ...'.,x8.. e' _ °, .^..E iia 1 a 4Ya ` 4 '' 3 ®�t 4 1 t ry 1 ,w 400 nae nm• 1 vrs ;; PRO$EGTTOTXLS 36; 228 668{76 ,, 4879,36:- •, DEBRIS REMOVAL.SUMMARY aY DISPOSAL LOCATrON VOLUME DECEMBER 12016-OPERATIONS PLAN LEANERIHANGER SUMMARY EB CCEPTED.y,OEeRluACc E5 ' '-` � •+..71F'...5.4 'x1, ,'65:41 Tgrti. ^�.I O5A1t.`(C" TOTAL Debris removal operations will Commence at In0ria te. ,_.°0'°'0; ORA ' ..,-,yyitL' Cain13Typg1'° °° s;YAW, L"DADS '1)8770, it151BW 1]etCYARns l approximately 0615 and coridude at approximately 00 cHAR24,4934.OVNT,Y 4"--1....„_-.„ .2.--„ 5.., - °° 1800.AshBdtt crews will musterwith Rostan personnel ®MITIM0 caD 0 8 0.00 313804 at Charleston County Landfill prior to departing for field VEGETATION 24 4,644 1,01d 80 181 59514 locations.It Is anticipated that Ashbritt will have 12 CHARLESTON COUNTY FORCE ACCT.IVED] 0 319 0.00 434045 ' trucks dedicated to ROW debris removal.Additionaly, "ly 3 w rob CHARLESTON COUNTYLANoflLL:TOTALS� ' 'i 24 4.515 1,01.160 '4.' 138298'35 ' It isanticlpated that three crews dedicated to tree work >_+ , f'a- <'„c ° -- ,_ _-• , ^�- ^_•, .3,,,„ 1 •'-"� ' '•` will operate tomorrow-Rostan will prepare to codify .P\-e-=',."- .1,.."7.,s .'.4.....,--.7... ,I A. , o 0 000 0.00 additional tucks if necessary. jss ciao .0 VEGETATION 0 10 000 44030 1 AshBritt will continue reducing vegetative debris L. .-*a is ,ax "" 22 _• RIFLERaN00 OMSTo7AL5 �" ';0 1 to '"000 da539 .I through grinding at Charleston County Landfill. -L.. 1 ;9,A} , 'Mr PLEAoAen ne vxsno sfATlo17_ ^,„I„ „•. . I. .III."°.,-", M,- ,_. .. Mulch haul-out from Charleston County Landfill will5s,t, ,qb,2 Sun 0 I 0 0 00 0.00 1 continue with 18 trucks dedicated to this effort r - • VEGETATION 0 I 374 000 1785070 J Rostan will staff in accordance with these...rh•`0-�" "°' 1e.•• s MTPLEASANUTRANSres STATION TOTALS z 0 f 374 :000 �` tT 89070 a , expe0MA110O8 to ensure proper coverage with each ,I=4-,',...2 •22, -`x"41.,,4 7 CxcLt1.442-o124,41,o 0Ma= ,z :;- p, ,°„III;'!.I ." „1&``*.2' a 4 -"i'''"" .crew,al Charleston County Landfill,the Pine Landing r P F .A can - o 0 0.00 0.00 "'_ - - DMS,International Paper,and the truck certification 4, "v` +"",:_,. VEGETATION 16 236 711.40 i'''''''' _ site,Each debris removal mew will be tasked with CHARLESTON COUNTY FORCE ACCT IVEG] 0 275 GOO 51913' 1 'removing hurricane debris from County-authorized PINE CaN091G POA0 DMsto1N.s, ( ,t„161,-,T e y X511 "'714 15 +1.00=.) ROWS and select staging locations. coo 0 a 0.00 00o ANTICIPATED AREAS OF OPERATION VEGETATION 0 2480 0.00 15022810 .. CHARLESTON COUNTY FORCE ACCT IVE61 0 155 0.00 2329 tO EDt WADI f, " n Y sEEwBEROAD amnia ( .i a _t-•9.9 5 „.4.4:.30' i 152603731•.; EDS WAD2 .m I+ . CAR ..........,.. e 9 .M: O 0_ .„„ pp C80 0 I 85 0.00 2.818.40 i.J��.....:...w. ....,.,..,, r�.....,...,k.. ..ma....1 .. haw ae VEGETATION , 0 0 Oct 0.00 �.esr-"�;p• °Y 3 caeouONWAS'FETRAHSf¢1 Sl'AT1lN'IOtALB ,d ( ::.65 `D 0'' ,2.6/8.10>»'ti ` , - ,Y°'• ° ° PROJEOT TOTATS`„_. *. 5;. ";��a0 n,-$,386., r'cT 3.72650. ..:375.140.091'1 • `- -Tc.°,w. / . ^•Ni ncn,aawmia4 cAao.0 n,n+n!1Y.; - ^• t'/'1 r.�.:_ :xuGec lav I naua.E� Nyi M •+,.1 us�v ttwe,= -_ J In M nc4r k s Rostan's5reports are customized based on each client's specific neds �`{ !i�'cid.?k xov. ''_ .ate _ a °. °�.°,L�-�,._ .,, °���° s��' .�. •, r- �4. ... .. n.e ;v.-,_ ...,3:-7.,...4.c .. ._ 5 RFP 2098 277 JC ( N1iAtv13 BEACH FLORIDA Ro TAN SC7LU7IONS=ILLC I t}OCUPv7ENT CQPY _ > r ROSTAN CMS'CLOSURE REPORT - y , Sduhons LLC ` `rs�iA a Lj* WHITE COUNTY TN Debris Management Site[DMS)Report "�ax .*-� , "' .� 2015 ICE STORM-' ' �. 'n �� x ' �DANSON DMS t' sS ' r ' p,, t i , L �, tg7 rCr'r rrofl �a ;fair MAa "6 T tf'E t r acaa t • 135`36 Old..et%irFood °a 1'i35 9'?7 Vd=85 35422 14� White Co fo Ma 051 -4a ,d - �Sporl T 35583 5/� �a i s �a ° IB TS .�, DANSON DMS ACTIVITY SUMMARY . ( '"' f �wJ� ' A Tennessee Department of Environment end Conservation(TOED)approval letter Mbit A '""a'""""•"`""'s""'`"' "'"'a" -. I 0. was•issued on May 5,2015 allowing for the consolidation.temporary storage,and Exhibit a�iparcel Me a ¢ } a'"'"te o n humin ofvegetative debris resulting from the Febru 21,2015 lee storm at - - €�' 9 9 15' Eahitiit B . 'T .i _�-.,-.,_�"s...,.-4,,,,..."'"'"g',... "t'.,,` DANSON DMS.Onsite operations commenced May 7,2015.The final day of right ""' ; i TDEC Appro al Letter 3 Y x of-way debris hauling into DANSON DMS was July 22,2015.Opera at DAMSON , is DMS ceased on July 31,2015. Exhibit C ` ` ) ]' TN Di hioe of Forestry Bum Permh OPERATION'S SCHEDULE White Ce my Landoll Ragstatlen B. Exhibit E `' In general,operations at DANSON DMS occurred on a 7-day per week schedule, Site Photos 7 ."„,,,,.. White County-Parcel:051 064.00 0700-1900 hours., �'.« ° Eahlbit F ,•:, [.,. '1dY�° in `°T•Tvn° HaulPess Load TiolLets B 'w ° • l ,g DEBRIS TOTALS Ea11ibItO �� VNit et Scala Receipts B4 a# Y 0 / aS '5 f. A grand total of 2,637 truckloads of vegetative debris were brought into p ..i ;b” • ^ •s 2,e DANSON DMS,totaling 118,530.89 cubic yards of debris. EF z if' `t ......-...r .._....,.,.:...� a to` 1507' "ha FINAL DISPOSITION ° ° � 1 Vegetative debris at DAMSON DMS was reduced to ash by open burning.The resulting 69.36 tons of ash was hauled to '.l the WHITE COUNTY LANDFILL for final disposition. y, ^ bv�a 3° It' 3 1 r 1, 5 SP E d. P . � • 1 i £ 1.17 :::;:::: "1::! ":::::,,:t:::::':, • 8 i.' ", ms s}, ,-.:::::,:,,, ',:'',1i,:',S ,1,..:1._::::::!,::::,,::.:::,, ',,,::.:,;', ::,i,;:':,,:::::::::',,,::, ''', -,. :, . ! sTAre as ,,,;L:1::;_:2',:..'-'*';' .'-'.:1 i'L:::(:,.:,.,.,;:k.**,.,":5,:';',:kZ.1>;1:;;:l 1,1(00 n v rzexwYseEeMaua CATraN -RO K- ': ENNEpOrj.0000En'vAirt 4Euirw!O[..rVMvIExOubwJJHJELD OJFAFiICyE WI »TL Y l1 ....O„RVaIE TV,•.E:EnS'6 ,� J M,ry5.'-015 AAA Gemil Cn taslne. v` s' ro nn ON A1.anile City,AL 011 . r fi 5 � Rrt dw,n..t •urOJSmm lkhupiidroal 5,.alnweJ,vi,Fr Hil nanwipr.,le,pw "pp��r - '� -"..; Did lin Air Rai mebmr[.c[ca,ux,1�asrr.[[m5rd.:wo.l r:[n[sc.:n,iTni:snAarco.elFYnrs<Pnrc i.ac,lkto,bd wiWryr.a-.ns,:wcxaia[arla<fJm,pma:.aae y:oetsn,lan-a,IcntdLLew�:.l>[mrcxmaamn'r,s-et[lfw1 cigrn:caia,mbnasw.rEm!.marmr• =i " '" & 1- .T; . .h '2".4,...,''''''.* _ rr '., i a D bnof/00,9,1.Ca (ACt hid....'6'6?'"'"'"?"'-'" aa0HdD P F.n OdaunA;rR,u c;7'.--;-,-•'—:.9":1:771,,,,611.0.'44', -" S» . , a ' x . .. . `": ° ^ •f a<low F..ant<aerrlafrvm,M1nT.nnnsn A'v Pvltu:,un Ca_vlupnbuming: rtt{Uol,ons. 1]00-]-0•a50PINRIRNINn PROHIBITED. a ' (11Na Nllnw. F rrR..i uIOE,mins enceP:msxcilieally exemped '. aap ~ `�°<••4aa j. . I.N.RWn I-1,04,041,XCLIMON,COPROIIIIIIION. ; ' fi (4',"2','. i;lh Fm ha ng f:ms ml,rEr°,•.3'...''''''' .r..m .WoducT.rind sabCR+aad Sv, Ix rAev,tt. ssgvl t'Ur i;cal.1;,, Fh- r a nU n ialy ndlo,uEu S ., ,is • . g,- .. c,P.'cvaJ Pnbh d !ra'' iia 4dl TIe is.0 pcars'uvd 1 (' n,Ka het+a Jio. RW 2W.J MtJ(41.i'i10A5]O PROII:iimON. .,;,:, -p".���,w•+,,,� 130>)<.ai c`LCLrnovs TO lnylnalrlq*Lh 8 «m ';'#: a, ,. 111 DP'b R .dtc -YE Mu'N hl ,axdi Emig from 1.h. �"y oteee^y h I ay 1k Itt x b (or ceL.Ewnint feom 1F .:4 waw,+:n.m asn, prce,mei ,;annanamJu<1,E,.rt:a„ ,s' ,: # "> ", s` 1 OSTAN SOLUTIONS �I D D000 a1 T COPY- " � U� _z.�. � 31SP-2018.217,4C' Mi BEACH.Ft ARIDA DAMAGE COMPLAINT TRACKING During debris operations some property damage may occur while debris removal takes place. Rostan will coordinate with City personnel to respond to problems in the field associated with any property damage claims resulting from the debris removal process, and establish procedures for claims reporting and management of claims resolution.Rostan establishes contact with the resident and debris contractor to ensure timely resolution of these incidents. We visit and document the damaged property and populate a database for claims tracking which provides for documentation of the actions taken to resolve the claim.This database,includes photographs with GPS coordinates,GIS mapping,photos,and digital logs of resident concerns. Rostan follows up with the resident to make sure communications are clear between all parties.Rostan also provides follow up phone calls or site inspections to confirm the claim has been resolved. °a F ° q14oLWxa �aamc' g CMFMW4S..,07.,, W f"'"'',","n l C.µ+tY+.rt I.....",4".0i $ a. " k w...w.ac+ceYUFa u.Ere.».:aEccamrn r ra. ua samav .1€ ,,i, O****7 W 4 W:7W GM 4Mtha8k.i.l4 Su3i 9 •e lwersza.. � xi >i Cl**Ci lITL}i�"g' ,f..,y 3i y�y 1E , "".,-.::::.,c; iR$ Yx.a.vost. 3'.✓Ke vtZl ru4ct "'"a�9s'""" X a " %,$ ....,.zar.. i+w» F' E k",t�w,,s 1 ..+',:, a^'y,. + . 'Y �� JN YrMSn 9ra++tr4bl f� Ys y�. -ah---m-"'"- `KcP; f ' txa9 w C Y h ! "1a.4 � f > .. - '"`"*"'---='-r, x. w q ' I'm mm ..arm. -tea- m 7 S �`", '3a'�s' �' z a14... r ...,� '..�- gym jjji • s ��e�"ar'' ,;,, ��unua �r� ,..-..:,-..d # � �' Y � " ���wa•.. r ri r oeot. q,un , 1 _ f E i deb 6yt — tsCtc> 4PY.u! "'�i1 �� ? ° . fin^_ k '��X ra� $1. 3 4 ` T—:- 1' ; wtea ,„ E..._......_....>«...N.,.e.....,.. ._...........�.�`..._,..........,�.,�... ........... ._,.....w _ .......,na�..x.,. ._.�..._...=m.2..___.._._.....�,s..µ....a..a>_.aa�su......w.,�. ...._., ....:,...a,.. _ � _ , . Rostan is pleased to provide our interactive online damage complaint tracking and resolution system which tracks all complaints, including details of damages and photos of damaged property and/or areas,to ensure that each complaint is resolved expeditiously. i c . , ROSTAN ,........ . hOSTAIV SOLUTIONS LLC C 00OLIME rCOP`x ''` 87 p* m _s* s RFP 20 ,227 JC'',l MIAMI ACN,PLORIDA > ItB71 36P�1B.L� SlN.0 �`OI�SULT ItitPo �� • �s_' 1,4 �48r,?� .. _. e 7-4R-`: ._ . 5: Rostan has assisted numerous communities with post incident operations and has provided assistance with FEMA and FHWA reimbursement and appeals following natural disasters.Our disaster consulting and grants funding clients e include: a � �ew _ *� t p'a , gam `- ALEIBAMA ��* � � 6 �l`1EW JEI SEIf[�.`arirlNUt9 sA The City of Birmingham Borough of Highlands Jefferson County Manchester Utilities Authority County ,1,.•;;74-^-; d g aa,o Chickasaw i � I.ORIDA s Westchester County Fort Pierce New York City Dept of Environmental Protection City of St Petersburg Nassau County Department of Public Works j Emerald Cost Utilities Authority(Pensacola) 5 Bay Park Sewage Treatment Plant is Indian River County(Vero Beach) City of Kingston CalhounCounty (SQUTH CAROLINA °: Columbia County Charleston County ry UbertyCounty �� Florida Division of Emergency Management Mitigation Bureau Metropolitan Government of Nashville and Davidson County, Hillsborough County Metro Water Services(Nashville) City of Daytona Beach Cumberland County GEORGIA */1:'‘� � XAS `� • ` ' �. � �L City of Garden City Tetras CityIndependent School District OU(SIANA, Huffman Independent School District Baker School System- Little Cypress- Baker Consolidated Independent *, School District ems*, _...a... w.. .,. � ._... ,.� _ .: _.. . . • � Corpus Christi Independent School District Jackson County Board of Supervisors my � y an School N S5�H�I�ERS � Cornmurnt Chnstj Bergen County Utilities Authority-:77United Christian• Academy Township of Brick _ — :u4throity County:Utilities'Authority(Brick;Township) Prince William County Service • Rostan has extensive experience with short-term and long-term recovery of Public Infrastructure. We provide a cradle to grave approach to ensure that every eligible cost is captured and reimbursed by the federal programs. We have developed systematic processes for implementing program support for Public Assistance.This approach has been developed through multiple post-incident long-term recovery and mitigation efforts for declared disasters throughout the U.S., including Hurricanes Katrina and Sandy,as well as the support of state-wide Florida Mitigation Programs for almost a decade. Rostan includes experts in long-term recovery and mitigation planning,infrastructure,federal assistance programs,environmental and historic preservation,and hazard modeling,in addition to unique and cutting edge technical resources.The Team encompasses the expertise necessary to deliver effective solutions for critical infrastructure.Our approach combines team expertise with a trained national footprint of skilled professionals to ensure the best solution. Rostan uses local qualified resources,supplemented by regional and national expertise,to minimize travel costs and maximize efficient use of local and regional knowledge of state and local regulatory,environmental,facility,historic and cultural characteristics pertinent to the assignment.We will provide expertise and guidance in the development,of strategy and execution of recovery activities. R P 2018 17 iC l3iAM BEACH PLORiC1a 'i 110STAN SOLUTIONS LLC oocur st�z COPY 8S PUBLIC ASSISTANCE (PA) FUNDING SUPPORT As an integral part of disaster management consulting, Rostan hasprovidedfinancial consulting services to its dients. Our proven experience with technical disaster recovery and strategy development and implementation maximizes disaster assistance for clients.We understand the dynamics of disaster.recovery financial planning,resource allocation,as well as the need for financial stability..We have extensive experience in representing clients'costs to federal agencies and throughout the life cycle of disaster management,including reimbursements and quarterly reporting requirements and project closeout.Our staff have coordinated state and federal audit resolutions as well as handled appeals processes for our clients. The federal programs administered by FEMA require that their representatives create and submit the sub-grant submittals for local applicants.Rostan can draft sub-grant narratives and documentation to.be provided to FEMA representatives.The following outlines actionsthat may taken in pursuit of FEMA funding: Identify costs incurred during the response Q�ganize all actual cost docuinertltattlon mto stlte s eeiftic acttivtlttes and FEMA PA Cate ones of work `� �, � �' �' Develop damage descriptions and scopes of work for each category and emergency repair site Compile the damage descriptions,emergency rrepir as scopes of work and actual cost documentation into sub grant submittal drafts to be providedto FEMA Organize all.actual cost documentation,descriptions of impacts and scopes of work for the emergency protective measures and<� debris:removal conducted.These will be provided to FEMA for inclusion in the development of Category A and B Project Worksheets (PWs) As FEMA develops the PWs,Rostan c n provide any information or conduct coortlmation meetings as required by those representatives to complete the process Rostan can develop scopes of work for each damaged:facility to restore those facilities back to pre incident conditions The development of the permanent,restoration projects will include the following • Description of.pre existing conditions • Narrative•of the impact's of the incident •i Vulnerabilities,identified through the impacts • Scope of Work;Codes:and Standards upgrades Mitigation proposal and scope of work •; Cost estimates for restoration and mitigation • Plan for use of contractors account;schedules;' • Benefit Cost Analysis(as necessary) Develop packaged sub grant submittal drafts fob view and Citysusubmittttal to FEMA,,,„-, FEMA can use thesesub-grant submittal drafts to develop the PA PWs.As federal agency'representatives develop the PWs,Rostan can provide any additional information or conduct site visits as required by those representatives to complete the process. Regardless of the funding agency,we work diligently to minimize costs so that our clients receive the maximum reimbursement possible. Collectively,our team has assisted dients in pursuit of more than$3 billion in federal assistance in recent years. ALTERNATIVE PROCEDURES Rostan is familiar with management of FEMA Public.Assistance and Hazard Mitigation projects funded under the.Alternative Procedures Pilot implemented through the Hurricane Sandy Improvement Act.This makes Rostan the best choice for ensuring that all opportunities for federal assistance are sought and every eligible dollar is reimbursed. With the implementation of the Alternative Procedures Pilot,it has become more critical than ever that a sub-grant recipient of FEMA fundingbe disciplined and cognizant of the procedures for administration and reimbursement.States(Grantee)are not always P g equipped to advocate for local sub-grant recipients,therefore,tasks of documenting and fulfilling administrative requirements must be managed at the local level. • Ftt3S3AN S61:6•rtlflNS tCC 1'"" ti ir CQPY Cjj iPP 2018 t7 J MiAM18EACM F4DRA' Rostan has developed a proven method for accounting for and correlating costs to federal grants for a swift and audit resilient reimbursement. This approach defines a program management strategy with standard operating procedures, communication protocols and oversight,such that our clients are several steps ahead of the state and FEMA.We are very familiar with negative financial and program audit findings that plague FEMA programs.Our approach will anticipate those issues before they can threaten funding,resulting in a successful recovery process. HAZARD ANALYSIS AND VULNERABILITY ASSESSMENTS Rostan has performed numerous"threat specific"and"all hazards"vulnerability assessments for utilities,communities and industries nationwide.We have provided systematic analysis for our clients in identifying critical assets and operations,hazard exposure and/ or threat potential and the consequence impacts of losing these assets and operational capacity. TECHNOLOGY Rostan has access to national networks, robust software suites,and customized data systems.We maintain project and accounting software that enables us to track projects,contract,labor and other data that is required by,or of interest to,FEMA. We consistently utilize the most currently available tools and technologies and are an industry leader in setting the bar for data tagging,tracking and management in near,real time. Our project management systems have the capability to be tailored to meet unique project management needs and grant program requirements. Our systems have the ability to track workflow and project progress throughout the life-cycleof the grant:Rostan offers leading edge tools and techniques, as well as the capability to use existing FEMA tools,in order to ensure efficient and successful recovery.Our team is very familiar with the state's existing emergency management grants database,andhas hands-on experience with the use of the emergency management grants databases in FL,CO, AL,NJ,NY,TN,GA,LA,and SC. • These tools for field evaluations and for the gathering of data necessary for project worksheet development allows for the on-site and remote collection of recommended and required data,geographically tagged data,photographic documentation,document scanning, and staff time and location monitoring all from an easy to transport tablet smaller than a sheet of paper. The use of these tools greatly expedites information gathering and accurate reporting to assist with needs assessment and ensuring the timely processing of information and funding requests. Data can be viewed, sorted,and managed via a secure program website,which offers role-based security and robust reporting capabilities. Benefits of these tools include: Increased accuracy and efficiency when compared to traditional data collection tools ; �' Reduced paperwork High •level of quality control GPS and photo integration Time savings d �.4;�'� } � <u � Monitoring of consultant activ�tieS and,,time x� . �� ,� iy �� - Integration with.a web based program management system OCTAN sci.utiOysi,i14 Do69,1y1'NT Cl eYjZ..00P �. ., M � E3RF,2018 21 t Jc= VMAM1 BEAC91 FLORIDA 1 � t H. :,...„ ..:,:i,,,,,.::: .,,.,, . :...,, ,,:„;,:,:„ ,.,„,,,,,,.,,.,,, , :.:,s, DEBRIS , z \IEASz: ,,,,i..,...c,„. , ,:„..o...,,A,ik,,,..,,,, ,,,,,,,,:, ,„,,,,,‘: ,::.:„.,,,,,,,,...;,, ,,,,.,:„, ,,,.. ,:,:.,,,,,,,,,,,,,, • ,. .... . ..... ,.... ... ... .. „... . .,., .• ,..••...... , . :... .. ..„.,. , . .. ..,... . „ ... .. ..„..... ....., ..,.., . , ., 1::. - ' ,. • .-L......:,.-°:-.-4,.-,i,.,11,-1- . ,....,- ;,,--,--,*.';--,-z--'-'-mr."*.-":;z:;:7-. ..:.,--,. ...:-.4-ilekir-,....te;,-If!.-k?..;,,:..),..:,,,,,tk,,pc,?4. ....,*...4,4,43,ipi.41....a.i.,....--.,,,fa . ..,....... ..,... .•.,,,.. ,.. .. , . . . ... . " ''''''MONIT '' ' .' - - --- ---- ''< ,-, .----, . ,a .2 '"' °` aft + as , -' wa' "� a s 1,4 a..p a t3, ... .......... ,' $` ' ° . �� ! -''z.21,:.°4',----•°- . ,e,"..,'<^ .g ; 018 , .JG I: 1y 24, 201g8 ' " �" q�$` . ' DISASTER DEBRIS MONITORING SERVICES : x' 4 ' 1 1 FOR THE CITY OF MIAMI BEACH, FLORIDA .� ,',,,,''::,,,,,,'•,,,:,',,„:,,/ .w z6 11 . " 4'T d " 3 R t ti r a *s2 ica4 -. s�!` n4., - f a .»tr :4 T ',.. :'" 's .:x''.. : i. ..e ? �.. ' / .sem; :6.,,a `" `, r 5°v--. 3'M„+,*: 'C a, '' .,,:-,,,,,:w.'. .-„ s 3 y P `3 E. £ r q r d • S, a v r �, z. A 7:',.;,. --'•”'pf.,k,t,... ''-'jr t'"'''..,,:._,,.,',"i'17.!''''''''',..-i.(..,,,-',.x .*. i*, tC?,`,` z.. `.mom SUBMITTED BY " P q r ROSTAN SOLUTIONS,LLC , , i ;`7401 Wiles Road' 5 I Suite,140 'Coral Springs,•FL";33067 Sam Rosania, Exec V P ` Email srosania@rostan corn ° r �TA ;Tel: 813:505 1313 ,K k„. •,h i Fax 813:333:7330 I wwwrostan.com , I, ROSTAhI SOLUTIONS.LLC ( [34cUMEN.T COPY • j RFP 2018 217'Jc I'MIAMI BEACH FLORIDA Q I APPENDIX E COST PROPOSAL FORM Failure to submit,Cost Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance,with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein,and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive.All corrections on the Cost Proposal Form shall be initialed. The hourly rates shall include all cost including applicable overhead and profit, lodging, meals, transportation, rentals, safety gear, telephone costs,cameras, GPS devices and other incidentals. ) (A) (B) (C) POSITIONS HOURLY RATES EST.HOURS TOTAL (AxB=C) 1. Emergency Operations Manager $ 75.00 112 $ 8,400.00 2. Project Manager $ 85.00 112 $ 9,520.00 3. Data Manager $ 65.00 40 $ 2,600.00 4. Cost Recovery Specialist $ 115.00 40 $ 4,600.00' 5. Field Supervisors $ ' 44.00 336 $ 14,784.00 6. Fixed Site Monitors $ 33.00 840 $ 27,720.00 7. Environmental Specialist $ 65.00 40 $ 2,600.00 8. GIS Specialist $ 55.00 40 $ 2,200.00 9. Supervising Monitors $ , 37.00 168 $ 17,316.00 10. Billing/Invoice Analysts $ 40.00 40 $ 1,600.00 11. Administrative Assistants $ 24.00 40 $ 960.00 12. Field Monitors $ 33.00 4,200 $ 138,600:00 GRAND TOTAL(Items 1-12) $ 230,900.00 Bidder's Affirmation Company: Rostan Solutions,LLC Authorized Representative:Sart Rosania Address: 3433 Lithia Pinecrest Road, Suite 287,Valrico, Florida 33596 Telephone: Office: 813.333.7042 i Cell: 813.505.1313 Email: srosania@rostan.com i Authorized Representative's Signature:' RFP 2 l 17-jC l 44 1,BOSUN SOLUTIONS LLC 1 OoCHNIEN'r�ip$Y ;92 . RF 2018 2L? iAIT BEACH FLORIDA..'' P JC ',.N BAIT •n ' �:' _ µ,F,_24 ....._.._....._ . ..n ._.1 / mom, . :,_:. ..,'_ ,—1,_,.,`"i ATTACHMENT D INSURANCE REQUIREMENTS APPENDIX F r MIAMIBEACH Insurance Requirements 2018-217-J C Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor • Miami Beach, Florida 33139 RFP 2018-217-IC 45 MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and - Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. XXX 6. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 7. Other Insurance as indicated: _Builders Risk completed value $, .00 Liquor Liability $ .00 _Fire Legal Liability $ .00 Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 Other $ .00 XXX 8. Thirty(30)days written cancellation notice required. XXX 9. Best's guide rating B+:VI or better, latest edition. XXX 10. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. RFP 2018-217-JC 46 PROFESSIONAL SERVICES The provider shall furnish to the Human Resources Department, Risk Management Division, City of Miami Beach, 1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: A. Worker's Compensation and Employer's Liability Insurance for -all , employees of the provider as required by Florida Statute 440. B. Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence, for bodily injury and property damage. City of Miami Beach must be shown as an additional insured with respect to this coverage. C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. D. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability. • The insurance coverage required above must include a waiver of subrogation in favor of ' the City. The insurance coverage required shall include those classifications, as listed in. standard liability insurance manuals, which most nearly reflect the operations of the provider. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The company must be rated no less than "A-" as to management, and no less than "Class VII" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the City Risk Management Division. Certificates will indicate no modification or change in insurance shall be made without thirty'(30) days advance notice to the certificate holder. CERTIFICATE HOLDER MUST READ: CITY OF MIAMI BEACH 1700 CONVENTION CENTER DRIVE 3rd FLOOR MIAMI BEACH, FL 33139 Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this sectionor under any other section of this agreement. 1 '