HomeMy WebLinkAboutMOU w/ City of Coral Gables MEMORANDUM OF UNDERSTANDING AMONG
MIAMI-DADE COUNTY, THE CITY OF MIAMI,
THE CITY OF CORAL GABLES AND THE CITY OF MIAMI BEACH
WHEREAS:
WHEREAS:
WHEREAS:
WHEREAS:
WHEREAS:
WHEREAS:
WHEREAS:
The 1994 Summit of the Americas in Miami created the Free .Trade Area
of the Americas (FTAA) among the thirty-four democratically elected
nations of the hemisphere; and,
There exists In Florida a public/private partnership known as the Florida
FTAA, Inc. whose purpose it is to secure for Florida and Miami-Dade
County the Permanent Seat of the FTAA Secretariat; and,
The Federal Government through the U.S. Trade Representative has
selected Miami-Dade County, Florida, as the host for the next FTAA Trade
Ministerial and the VIII American Business Forum (ABF) In November
2003; and,
The Governor of Florida and the Mayors of Miami-Dade County, the City of
Miami, the City of Coral Gables and the City of Miami Beach wish to work
cooperatively to ensure the success of the FTAA Trade Ministerial and the
VIII ABF; and,
The Governor of Florida has written a letter on January 9, 2003, to the
Mayors articulating his views of organization for the FTAA Trade Ministerial
and the VIII ABF (see Exhibit 1); and,
Miami-Dade County through its Jay Malina International Trade Consortium,
the City of Miami through its International Trade Board, the City of Coral
Gables through the International Affairs Coordinating Council, and the City
of Miami Beach through its Economic Development Department promote
free trade and economic development and have developed the expertise to
assist In the facilitation of the FTAA Trade Ministerial and the VIII ABF;
and,
The success of the FTAA Trade Ministerial is. essential in order to further
Miami-Dade County's selection as the site of the FTAA Permanent
secretariat which will bring great economic benefit to Florida in general and
the communities in Miami-Dade County in particular;
NOW, THEREFORE, the parties agree to the following governance structure,
financial arrangement and mutual cooperation agreement.
Section t Orqanization
A. There is hereby created a local Board of Directors whose Chair is appointed by the
Governor of Florida and whose initial membership will be as shown In Exhibit 2.
B. An Executive Committee appointed by the Board of Directors.
C. An Executive Director appointed, by the Board of Directors to direct and obtain staff
from participating jurisdictions and to have the responsibility for the day to day
operations leading to the FTAA Trade Ministerial and the VIII ABF.
D. The Board of Directors shall appoint committees of the Board and Host Committees to
accomplish its mission and purpose. These committees shall work with the Executive
Director and staff as appropriate.
E. The Board of Directors shall also appoint the President of the VIII ABF who shall work
with the Chair and the Executive Director. The Executive Director shall also staff the
functions of the VIII ABF.
F. A preliminary organization chart included in Exhibit 3 with the understanding that the
Board of Directors will change this organization structure as the need requires.
Section 2 Mission and Purpose:
A. The Board of Directors through its Executive Director shall be responsible for securing
the success of the FTAA Trade Ministerial and the VIII ABF by: 1. Fundraising from the private and public sector;
2. Developing a marketing and public relations campaign to create community
awareness;
3. Developing a security program for the FTAA Trade Ministerial and the VIII ABF;
4. Developing a logistics housing, transportation and entertainment program;
5. Coordinating the Federal, State and other local agencies;
6. Ensuring proper administration and financial accountability;
7. Carrying out such other functions as may be necessary for the successful
implementation of the FTAA Trade Ministerial and the VIII ABF; and
8. Coordinating its activities with Florida FTAA; Inc.
Section 3 Financial Participation:
The local participating jurisdictions agree to support these events both In cash
and in-kind according to a formula devised by the Board of Directors and
acceptable to the participating .local jurisdictions. Other local jurisdictions may
become members of the Board of Directors provided that they shall accept the
financial participation formula established by the Board of Directors. In the event
that local jurisdictions cannot participate financially they will forfeit their positions
on the Board of Directors.
Each member of the Board of Directors is expected to raise funds in cash or in-
kind to financially support the FTAA Trade Ministerial and the VIII ABF.
Section 4 Implementation of Memorandum of Understanding:
The participating local jurisdictions shall obtain approval for this agreement from their
respective local legislative bodies.
Section $ Terms of the Aqreement:
This Memorandum of Understanding shall take effect when all the parties herein have
affixed their signatures below and shall remain in effect until the conclusion of the
business of the FTAA Trade Ministerial and the VIII ABF.
Agreed to by:
City of Miami Date Cour~ty of Miami-Dade Date
City of Coral Gables Date
David Dermer, Mayor
' bate
AT,TEST: i~
Robert Parcher, City Clerk
'Date
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.Section 3 Financial Participation:
A. The local participating jurisdictions agree to support these events both in cash
and in-kind according to.~a formula devised by the Board of Directors and
acceptable to the participating .local Jurisdictions. Other local jurisdictions may
become members of the Board of Directors provided that they shall accept the
financial participation formula established by the Board of Directors. In the event
that Ioca! jurisdictions cannot participate financially they will forfeit their positions
on the Board of Directors.
B. Each member of the Board of Directors is expected to raise funds in cash or in-
kind to financially support the FTAA Trade Ministerial and the VIII ABF.
Section 4 Implementation of Memorandum of Understanding:
The participating local jurisdictions shall obtain approval for this agreement from their
respective local legislative bodies.
Section 5 Terms of the Agreement:
This Memorandum of Understanding shall take effect when all the parties herein have
affixed their signatures below and shall remain in effect until the conclusion of the
business of the FTAA Trade Ministerial and the VIII ABF.
Agreed to by:
City of Miami Date Coun~.y : Date
City of Coral Gables
Date City of Miami .Beach Date
OFFICE . NO. 819 ~P.
and In-kind acoording fO/e, formula devised ]~¥ ~a B~m. o~ ,~lp~mr~
beoome membem of the Board of D~re~om ,provlqe~ ,m~ m~ en~ii a~
~anol~, e~b[lehed by ~e ~ of Olm~te, In the
on tho Boa~'~
Each mombe~ E ~e Board ~. Dlre~m b ~e~ ~ ralae ~nde In oa~ or
kind to ~auola]~ ~upp~ the,~ ~e ~lhl~da a~ the VIII ~F,
The ~,aru~patillg I~oal .,INr~s~i~ona eh'ail obtain al~pmva! for thla a~mem~nt from their
respeotNe Iooal Iegbletlve badlea. . .
~ed their ~g~atu~s b~l~ a~ ehal[ mm~n In e~ot uh~. ~' ~nau~ion of ~e
b~ln~ ~ the ~ Trade M~iet~al and ~e ViII ABF,
Oily of Ooml Oable~ Date e~'r~'~-~aoh te,
5 o6
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03- 209
Section 3 Financial Participation,:
A. The local participating jurisdictions agree to support these events both in cash
and in-kind according to a formula devised by the Board of Directors and
acceptable to the participating local jurisdictions. Other local jurisdictions may
become members of the Board of Directors provided that they shall accept the
financial participation formula established by the Board of Directors. In the event
that local jurisdictions cannot participate financially they will forfeit their positions
on the Board of Directors.
B. Each member of the Board of Directors is expected to raise funds in cash or in-
kind to financially support the FTAA Trade Ministerial and the VIII ABF.
Section 4 Implementation of Memorandum of Understandin_cl:
The participating local jurisdictions shall obtain approval for this agreement from their
respective local legislative bodies,
Section 5 Terms of the Agreement:
This Memorandum of Understanding shall take effect when all the parties herein have
affixed their signatures below and shall remain in effect until the conclusion of the
business of the FTAA Trade Ministerial and the VIII ABF.
Agreed to by:
City of Miami Date
County of Miami-Dade
Date
~------C'~~ral (~ables date
City of Miami Beach
Date
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