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RESOLUTION 89-19617 RESOLUTION NO. 89-19617 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND THE BOYS CLUBS OF MIAMI, INC. FOR THE PURPOSE OF PROVIDING PROGRAMS/ACTIVITIES AND CLASSES AT FLAMINGO PARK DURING AFTER-SCHOOL AND SUMMER VACATION HOURS FOR YOUTH FOR A TWO YEAR TERM WITH A CITY OPTION TO EXTEND FOR AN ADDITIONAL TWO YEAR TERM WHEREAS, the City has determined that it would be in its best interest to enter into an Agreement with the Boys Clubs of Miami, Inc. ("Boys Clubs") for the purpose of providing programs/activities and classes at the City of Miami Beach's Flamingo Park during after-school and summer vacation hours so as to more fully utilize the facility. WHEREAS, the Boys Clubs desires to obtain from the City the privilege of operating programs/activities and classes at Flamingo Park as described in the Agreement attached hereto, and the City desires to enter into an Agreement with the Boys Clubs for operation of said programs/activities and classes. WHEREAS, the City Manager has recommended execution of the Agreement and the City Attorney has approved it to form. NOW THEREFORE BE IT DULY RESOLVED BY THE CITY COMMISION OF THE CITY OF MIAMI BEACH that the Mayor and the City Clerk are authorized to execute an Agreement between the City and the Boys Clubs for the purpose of providing programs/activities and classes at Flamingo Park during the after-school and summer vacation hours for a two (2) year term with a City option to extend for an additional two (2) year term. PASSED AND ADOPTED this 24th day of May , 1989. 62111 'YOR ATTEST: CITY CLERK FORM APPROVED BY: LEGAL DEPARTMENT , 60 4 7/640„. Feetea �P�►+ :f,..,, FLORIDA 3 3 1 3 9 * IWO 2.4 * "VACA TIONLAND U. S. A. " At 145/ OFFICE OF THE CITY MANAGER CITY HALL ROB W.PARKINS 1700 CONVENTION CENTER DRIVE CITY MANAGER TELEPHONE: 673-7010 9 COMMISSION MEMORANDUM NO, y , DATE: May 24 , 1989 TO: Mayor Alex Daou • Members oftCity Com Issi% FROM: Rob W. '..rkins 14;ibtfil City Manag• 4I7` • SUBJECT: AGREEMENT WITH BOYS CLUBS OF MIAMI, INC. TO CONDUCT RECREATION PROGRAMS AT FLAMINGO PARK FOR YOUTH OF MIAMI BEACH, FREE OF CHARGE • The Chamber of Commerce's Education Committee and the City's Recreation Division have been reviewing the educational programs and recreation activities available to the school age children in the South Beach area. • The Recreation Division offers a wide variety of programs and activities, however, to cover costs of personnel and equipment, a fee must be charged. The Recreation Division does use sponsorships from the North Shore Optimist and the Miami Beach Police Athletic League for its large athletic programs to keep costs to a minimum, however, the after-school and summer camp programs require a fee that is prohibitive to the majority of families and youth of South Beach. The Recreation Division has a procedure for full or partial fee waivers. It consists of income compared to expenses. Additional information such as welfare documentation, food stamps, etc. are also considered when granting waivers. However, we have found that many South Beach residents are very proud and rather than request assistance they and their children stay away from the programs. Currently, registration in the Recreation Division's after-school program at Flamingo Park averages approximately forty (40) , and in the summer program approximately seventy (70) . Annual operating costs are $24,002, excluding utilities, with revenue of $5,507. Most of the participants are on either full waiver or reduced fees. Feinberg/Fisher Elementary, grades K-6, has an enrollment of over 1,800 students. Over 90% of which are on free lunch. Also, the majority of Thanksgiving baskets distributed by the P.A.L. (approx 400) are to South Beach families. • In attempting to provide activities and programs at little or no costs, a member of the Education Committee contacted the Boys Clubs of Miami, Inc. on the feasibility of them conducting programs and activites. They presently conduct a tutoring program at Feinberg/Fisher and a basketball program in the gymnasium, January through April. Attached is a letter from the Boys Clubs of Miami, Inc. outlining a proposal for the operation of after-school and summer recreation programs for the children on South Beach free of charge. They are requesting the use of the Flamingo Park Activity Building and surrounding areas for various activites and programs. The City would continue to pay all utilities and the Boys Clubs would cover all costs for personnel, materials and equipment. It is recommended a pilot program with the Boys Clubs of Miami, Inc. be implemented at Flamingo Park with the 1989 summer program under the conditions more specifically articulated in the attached Agreement. A summary of the • pertinent areas of the agreement are as follows: 1 a AGENDA (2 )4__ A ITEM Y DATE , cLf9�, 1. All programs and activities to be free of charge to all Miami Beach youth. 2. Boys Clubs of Miami, Inc. to provide all personnel and equipment required to operate programs as outlined in letter dated April 11, 1989. 3. Boys Clubs of Miami, Inc. to provide insurance as required by Insurance Manager. 4. City of Miami Beach to provide Flamingo Activity Center and all utilities for operation of program. S. Boys Club of Miami, Inc. to provide day-to-day janitorial services at the activity building. 6. Use of areas within Flamingo Park by Boys Clubs of Miami, Inc. to be coordinated and scheduled by Flamingo Park Supervisor. 7. Coordination of programs with Recreation Division to prevent duplication. Preliminary meetings and discussions have been held with the representatives of the Boys Clubs and they have reviewed and concur with the Agreement for use of the Flamingo Park Activity Building. ADMINISTRATION RECOMMENDATION: The Administration recommends the approval of an Agreement between the City of Miami Beach and the Boys Clubs of Miami, Inc. for the use of facilities in Flamingo Park for the operation of programs/activities and classes, free of charge, to youth of Miami Beach, for a period of two years. RWP/WNI/JRW/pc ORIGINAL RESOLUTION NO. 89-19617 Authorizing the Mayor and the City Clerk to execute an agreement between the City of Miami Beach and the Boys Clubs of Miami Inc. for the purpose of providing programs /activities and classes at Flamingo Park during after-school and summer vacation hours for youth for a two year term with a City option to extend for an additional two year term.