RESOLUTION 89-19630 eat/
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OFFICE OF THE CITY MANAGER CITY HALL
ROB W.PARKINS 1700 CONVENTION CENTER DRIVE
CITY MANAGER TELEPHONE: 673-7010
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COMMISSION MEMORANDUM NO. 0 g 9
June 7, 1989
DATE:
TO: Mayor Alex D-•ud and
Members o the City Corn Issi•
_door
F OM: ,,4497r
Rob W. Par ' s -1 •
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City Manager
GRANT AW' • ' TO THE CONCERT ASSOCIATION OF GREATER MIAMI,
SUBJECT: INC. , FOR RENOVATION TO THE COLONY THEATER BACKSTAGE AND
SEATING AREA
Attached for your review and approval is a Grant Agreement to the
Concert Association of Greater Miami, Inc. , for $36, 807 . This
grant is a matching grant with the Metropolitan Dade County
Cultural Arts Council.
The funds will be used for the backstage, onstage and inner-house
renovation. Renovations will consist of improvements to the
dressing rooms, storage areas and exits; purchase and installation
of lighting and curtain/scenery hanging systems; repositioning of
lighting bars over the stage area and in-house; major safety
improvements to the seating area, including handholds, safety
lights, safety improvements to the steps, directional and exit
signs.
Funds are available for the grant in Bond Fund 351, Reallocation
of Bond Funds.
ADMINISTRATION RECOMMENDATION:
The City Administration recommends that the City Commission approve
the attached Resolution awarding the sum of $36, 807 to the Concert
Association of Greater Miami, Inc. , appropriating the funds from
Reallocated Bond Funds, approving the Grant Agreement and
authorizing the Mayor and City Clerk to execute the Agreement on
behalf of the City of Miami Beach.
RWP:CBT: jh
Attachments
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y AGENDAA
'GAS ITEM
6- 2-
DATE
RESOLUTION NO. 89-19630
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, GRANTING THE SUM
OF $36, 807 TO THE CONCERT ASSOCIATION OF
GREATER MIAMI, INC. , FOR THE PURPOSE OF
REHABILITATION AND CONSTRUCTION OF THE COLONY
THEATER, APPROPRIATING THE FUNDS FROM
REALLOCATED BOND FUNDS, APPROVING THE GRANT
AGREEMENT AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF
THE CITY OF MIAMI BEACH
WHEREAS, the City of Miami Beach is the owner of the Colony
Theater located at 1040 Lincoln Road, Miami Beach, Florida; and,
WHEREAS, pursuant to Resolution No. 88-19309, the City of
Miami Beach, on July 27, 1988 , entered into an agreement with the
Concert Association of Greater Miami, Inc. , for the operations of
the Colony Theater; and,
WHEREAS, the Concert Association of Greater Miami, Inc. ,
wishes to rehabilitate the backstage area, dressing rooms, box
office, audience area and stairs in the Colony Theater in order to
make the theater fully functional, state of the art performance
venue for small productions; and,
WHEREAS, the Concert Association of Greater Miami, Inc. , has
secured a grant from the Metropolitan Dade County Cultural Affairs
Council in the amount of $36, 807 for half of the cost of the
rehabilitation; and,
WHEREAS, the grant received from the Cultural Arts Council
requires matching funds; and,
WHEREAS, funds are available from the City' s Reallocated Bond
Funds for this purpose to match the grant from the Cultural Arts
Council to the Concert Association; and,
WHEREAS, the City of Miami Beach is desirous of providing the
matching funds to the Concert Association of Greater Miami, Inc. ,
for this purpose.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach City
Commission grants the amount of $36, 807 to the Concert Association
of Greater Miami, Inc. , appropriates the funds from the Reallocated
Bond Fund, approves the attached grant agreement and authorizes the
Mayor and City Clerk to execute the grant agreement on behalf of
the City of Miami Beach.
PASSED and ADOPTED this 7th day of June , 1989 .
_
MAY77"
ATTEST:
t �
CITY CLERK
RWP:CBT: jh
FORM APPROVED
LEGAL DEPARTMENT
Date: 4/41,7
GRANT AGREEMENT
THIS GRANT AGREEMENT, made and entered into this
7th day of June , 1989, by and between the
CITY OF MIAMI BEACH, a Florida municipal corporation, Grantor
(hereinafter referred to as the "City") , and the CONCERT
ASSOCIATION OF GREATER MIAMI, INC. , a Florida not for profit
corporation (hereinafter referred to asl "Grantee") .
WITNESSETH
WHEREAS, the City of Miami Beach leases the Colony Theater
to the Concert Association of Greater Miami, Inc. to operate and
manage for the City; and
L ,
WHEREAS, the Concert Association of Greater Miami, Inc. has
received a grant from the Cultural Arts Council to improve and
rehabilitate the Colony Theater; and
WHEREAS, the grant received requires matching fund6; and
WHEREAS, the City of Miami Beach desires to provide a
matching grant to the Concert Association for these purposes;
NOW, THEREFORE, in consideration of mutual covenants
hereinafter contained, the parties herein covenant and agree as
follows:
1. PROJECT DESCRIPTION: The Grantee may use the Grant funds
solely for the purposes of purchasing, renovating and
construction of improvements to the backstage area. These
include consolidation and improvements to the dressing rooms,
storage area and exits; purchase and installation of lighting and
curtain/scenery hanging systems; repositioning of lighting bars
over the stage area and in house; major safety improvements to
the seating area, including hand holds, safety lights, safety
improvements to steps, directional and exit signs , and other
improvements to front and back of house, as outlined in the attached revised
budget.
2. AMOUNT OF GRANT: The total amount of the Grant is
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$36, 807 . By making this Grant, the City of Miami Beach makes no
obligation to provide financial support of any type in excess of
the Grant amount and has no obligation to award any further
Grants to the Grantee. Cost overruns and future funding of the
project are the sole responsibility of the Grantee.
3 . PAYMENT OF GRANT FUNDS: Payment of funds will be on a
reimbursement basis and will be made upon the receipt of
documentation evidencing that allowable expenditures have been
paid for and received or that the amount of construction work
completed. Documentation will include, but not be limited to,
copies of contracts, invoices and cancelled checks.
4 . ACCOUNTING AND FINANCIAL REVIEW: The Grantee must keep
accurate and complete books and records of all receipts and
expenditures of Grant funds. These records shall be kept in
accordance with generally accepted accounting principles. The
Grantee shall make available to the Grantor, upon request, all
records and books related to this Grant Agreement for examination
thereof for the purpose of an audit to be performed by the an
auditor designated by the Grantor.
5. PUBLICITY AND CREDITS: The Grantee must include the
following credit line in all promotional and marketing materials
related to this Grant, including public announcements, press
releases, programs and print and broadcast media: THIS PROJECT IS
SUPPORTED BY A GRANT FROM THE CITY OF MIAMI BEACH.
6. LIABILITY AND INDEMNIFICATION: It is expressly
understood and intended that the Grantee is merely a recipient of
a Grant from the City of Miami Beach and is not an agent of the
City or the City of Miami Beach Commission.
In the event a claim or lawsuit is brought against the City
of Miami Beach, its Commissioners or any of their officers,
agents or employees, the Grantee hereby agrees to indemnify, save
harmless and defend any and all claims, liabilities, causes of
action and judgements of any type whatsoever arising out of the
operation of this Agreement and the Grantee shall pay all the
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costs, attorney's fees and expenses incurred by the
aforementioned entities or individuals in connections with such
claims or suits.
7 . ASSIGNMENT: the grantee is not permitted to assign this
grant, and any purported assignment will render this Agreement
void.
8. DEFAULT: In the event that Grantee shall fail to
materially conform with any provisions of the Agreement, the City
of Miami Beach may withhold or cancel all, or any, unpaid
installments of the Grant upon giving five calendar days' written
notice to the grantee, and the City shall have no further
obligation to the Grantee under this Agreement. Further, in the
event of a material breach of this Agreement, the City Manager
may demand the Grantee to repay the entire amount of the Grant
upon five days written notice.
9 . NOTICES: The addresses for all notices required under
this lease shall be as follows, or at such other address as
either party shall, in writing, notify the other:
GRANTEE: Executive Director
555 17th Street
Miami Beach, Florida 33139
GRANTOR: City Manager
1700 Convention Center Drive
Miami Beach, Florida 33139
10. ENTIRE AGREEMENT: This Agreement contains the entire
agreement between the parties hereto and it may be modified only
be resolution approved by the governing body of each party or any
party with authority to execute an amendment or modification on
behalf of either party.
IN WITNESS WHEREOF, the parties hereto have caused these
presents to be signed by the respective duly authorized officers,
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and the respective corporate seals to be affixed this 8th
day of June � 1989 ,
t .,64Lii7
MAYOR
City of Miami Beach
ATTEST:
2? ) (igt'L
CITY CLERK
FORM APPROVED
LEGAL DEPARTMENT
1 ;)s ?2
Date 6//2J
CONCERT ASSOCIATION OF GREATER
MIAMI, INC.
TiA4/4L
ECUTIVE DIRECTOR
A TEST:
Page -4-
METRO-pADMETRO-RADE CENTER
CULTURAL AFFAIRS COUNCIL
SUITE 626
111 N.W. 1st STREET
MIAMI,FLORIDA 33128-1984
(306) 375-4834
Kenneth R. Kahn
Executive DirectOr
June 6 , 1989
Ms . Lenore Toby, General Manager
Colony Theatre
555 Tank Meyer Boulevard
Miami Beach, Florida 33139
Dear Lenore:
have sent to us for your
budget you We have reviewed the revised g y _ accomplish the
Development Grant (CDG892) to
Capital. Development outlined for improving the
back and front of house work essential
Colony Theatre.. Flaase consider this budget approved as submitted.
an amplification of the items
nderstarid that this budget isweek bythe
We u Agreement being considered
referenced in the Grant this pion in order to provide the required
Miami Beach Commission System,
City of These items including Sound
mun�.o�.pa1 matching f ands. ecur�.t System, Hand
Backstage, Y
Lighting SYsto�n, Front of House, S
Rails
ls and Bars on Front Windows comprise a package
of improvements
that will result in a comprehensive approach to this Phase work.
- collaborating on this County-City-Colony
We
are looking forward to oollabor g contribute to
confident that these improvements will endeavor and are theatres in our
makingthe colony one of the finest
the process of ragfonif we can be of additional
Please feel free to call
assistance.
Sincerely,
719kekia.Q A' f
Michael spring
Deputy Director
1
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T H E A T E R
MAY 1 , 1989
• RE
CAPITAL D 1,89
• COLONY THEATER
SOUND SYSTM S22,000
Installation and letion of present sound syst completion ii
with stage monitors, microphones, speakers and
teQ
$17,000theater communicition system •
Sound board and reel to reel --5,000
$22,000
LIGHTING SYSTEM $37.000
ectric winch system for overhead pipes on stage
El Y
1st. kd, 5th. 6th electric 32.000
• ' stage work) 4,000
Electric Genie Lift (for on
• 1 ,000
Re-stock theater light bulbs --
$37.0C3
!ASA
: 4.000
14411 11 racks, new p 1 umb i n0. call board, ceiling tiles 4,000
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ORIGINAL
RESOLTUION NO. 89-19630
Granting the sum of $36,807 to the Concert
Association of Greater Miami, Inc. , for
the purpose of rehabilitation and con-
struction of the Colony Theater, appro-
priating the funds from reallocated Bond
funds, approving the Grant agreement and
authorizing the Mayor and City Clerk to
execute the agreement on behalf of the
City of Miami Beach.