Resolution 2019-308962019 -30896
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING EARLY VOTING FOR THE
NOVEMBER 5, 2019 CITY OF MIAMI BEACH GENERAL
ELECTION, SPECIAL ELECTION, AND, IF REQUIRED,
A NOVEMBER 19, 2019 RUN -OFF ELECTION.
WHEREAS, Florida's Election Code states that municipalities may provide early
voting in municipal elections that are not held in conjunction with County or State
elections and, pursuant thereto, the City may designate as many early voting sites as
necessary and to conduct its activities in accordance with the provisions of Sections
§101.657(1)(a) -(c) of the Florida Statutes; and
WHEREAS, the City of Miami Beach has scheduled a General Election and
Special Election to be held on Tuesday, November 5, 2019 for the purpose of electing a
Mayor and City Commission members in Groups IV, V, and VI, and presenting ballot
question(s) to the City's electorate; and
WHEREAS, the City Commission hereby authorizes early voting for the
November 5, 2019 City of Miami Beach General Election, Special Election, and, if
required, a Run -Off Election; and
WHEREAS, pursuant to Section 38 -6 of the Miami Beach City Code, the City
Commission has designated Miami Beach City Hall, First Floor Conference Room, 1700
Convention Center Drive, and the North Shore Branch Library, 7501 Collins Avenue, as
the early voting locations within the City of Miami Beach and authorizes the following
early voting schedule for the November 5, 2019 City of Miami Beach General Election
and Special Election:
FIRST WEEK
DATE
TIME
Monday, October 21, 2019
7:00 a.m. - 3:00 p.m.
Tuesday, October 22, 2019
7:00 a.m. - 3:00 p.m.
Wednesday, October 23, 2019
7:00 a.m. - 3:00 p.m.
Thursday, October 24, 2019
7:00 a.m. - 3 :00 p.m.
Friday, October 25, 2019
7 :00 a.m. - 3:00 p.m.
Saturday, October 26, 2019
8:00 a.m. - 4 :00 p.m.
Sunday, October 27, 2019
8:00 a.m. - 4:00 p.m.
SECOND WEEK
DATE
TIME
Monday, October 28, 2019
11:00 a.m. - 7:00 p.m.
Tuesday, October 29, 2019
11:00 a.m. - 7:00 p.m.
Wednesday, October 30, 2019
11:00 a.m. - 7:00 p.m.
Thursday, October 31, 2019
11:00 a.m. - 7:00 p.m.
Friday, November 1, 2019
11:00 a.m. - 7:00 p.m.
Saturday, November 2, 2019
8:00 a.m. - 4:00 p.m.
Sunday, November 3, 2019
8:00 a.m. - 4:00 p.m.
WHEREAS, in the event that a Run -Off Election is required, early voting shall
occur at Miami Beach City Hall and the North Shore Branch Library on Saturday,
November 16, 2019 and Sunday, November 17, 2019 pursuant to Section 38 -6(b) of the
Miami Beach City Code and early voting shall occur from 8:00 a.m. to 4:00 p.m. on both
days.
WHEREAS, the Miami -Dade County Elections Department has provided the City
Clerk with an estimate of $315,233.68 for the City's November 5, 2019 General Election
and Special Election, which includes the costs of 14 early voting days at two early voting
sites (See Exhibit A, Estimate — General Election — November 5, 2019); and
WHEREAS, the Miami -Dade County Elections Department has provided the City
Clerk with an estimate of $238,433.68 for the City's November 19, 2019 Run -Off
Election, if required, which includes the costs of two early voting days at two early voting
sites (See Exhibit B, Estimate — Run -Off Election — November 19, 2019).
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby authorize early voting for the November 5, 2019 City of Miami
Beach General Election and Special Election, and, if required, a November 19, 2019
Run -Off Election, with early voting to be conducted in accordance with the provisions of
this Resolution. It is further resolved that if necessary or expedient to implement early
voting in accordance with Code section 38 -6, the City Clerk is authorized to alter the days
and locations of the Early Voting schedule set forth herein if necessary due to an
unforeseen event, with the City Clerk immediately reporting the change to the Mayor and
Commissioners via a Letter to the Commission (LTC).
PASSED and ADOPTED this �7 day of July 2019.
ATTEST:
RAFAEL E. GRANADO
CITY CLERK
INCORP
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DAN GELBER
MAYOR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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CitY y Attorne p to
Y
ESTIMATE
lee
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201
Eigetions,
2700 NW 8701Avenuo.
Miami, Hod& 33172
T 305-499-868a 30-499-8547
rry: ..80,,499434$0
A
Rafool Orimittio, City Clerk
City of Miami Beach
1700 Convention Center Dr„ #200
Miami Beaeh, FL 33139
Fraoinots:
PoIHuj Flai)08
PertttittiOtit Absertte
iIot
26
24
8,200
Eotimat0 N°:
Estimate Date;
Early Voting Days:
Early Voting Sites:
nitanaidade,gov.
MtO,A.1190-10
April 194019,
14
2
Personnel
selele$ &Pringe.Sonelltep Overtime, Poll liVerkerS
Poflhig places
Seeurity,11jelling Mate Rentals
$upplies and Services
reettion Supplies; Communication Charges, Absentee 0000 Se( Op
Trucks and Vehicles
,Truck Rentals, OSA Vehicles
Panting and Advertising
Absentee, Early Voting & PreOinct Ballots, T�i porafyPolfInPlaco Change Notices, Newspaper Ads
Postage
Absentee Oallete tentand ElusinesS Reply; T merely Polling Place Change Nolte* LoU�rs
Ballo t Creatiot1
InHoi,eg Outside Cenkaetual Se 1 TranSlations 413a sed on one question
Aciministrative.Overhoad
indirect Cbets, Louie & Actimady, Post,,,Eloolleh Audits
'Early Voting
Estimated at :$1,01) per requested number of shes and days
*TOTAL
" Ploo.00 noto time oasts aro estimates and oro subject to ohangofi This estimate
does incloas,:tho cost of :ballot :printing" IlOwovor, If your qUestIon(0)/t000(a)
mato. art aolfliptial ballot Oarfo, the obat bdalusted a000rdin'gly;
130,010,01
1.9,800,00
2,809.00
8,860,00
26,600,00
13,743,62
2,410,00
20,812J6
89,600,00
For more intbrmation, you rney contact:
Rena A.,8alter
Assistant Deputy SOE Finance and Admintatration
Mlarc$DadO El eetlons Llepartmeht
2700 NW 87 Avenue
Miami, Florida 33f72
Office: 0064904424 t-mall: RAegrniamidade,gov
Page 800 of 1502
ESTIMATE
City of Miami Beach Run -Off Election- November 19,2019 (Stand Alone).
Rafael E. Granado, City Clerk
City of Miami Beach
1700 Convention Center Dr., #200
Miami Beach, FL 33139
Estimate N °:
Estimate Date:
MB -SA- 111919
April 19, 2019
Precincts:
Polling Places:
Permanent Absentee Ballots:
25
24
8,200
Early Voting Days:
Early Voting Sites:
2
2
Personnel
Salaries & Fringe Benefits, Overtime, Poll Workers
Polling Places
Security, Polling Place Rentals
Supplies and Services
Election Supplies, Communication Charges, Absentee Ballots Set Up
Trucks and Vehicles
Truck Rentals, GSA Vehicles
$ 130,919.01
19,800.00
2,889.00
8,860.00
Printing and Advertising 26,500.00
Absentee, Early Voting & Precinct Ballots, Temporary Polling Place Change Notices, Newspaper Ads
Postage 13,743.52
Absentee Ballots Sent and Business Reply, Temporary Polling Place Change Notices, Letters
2,410.00
Ballot Creation
In- House & Outside Contractual Services, Translations - Based on one question
Administrative Overhead
Indirect Costs, Logic & Accuracy, Post - Election Audits:
Early Voting
Estimated at $3,200 per requested number of sites and days
*TOTAL
* Please note these costs are estimates and are subject to change, This estimate
does Include the cost of ballot printing; however, if your questlon(s) /race(s)
creates an additional ballot page, the cost will be adjusted accordingly.
20,512.15
12,800.00
238,433.6$
For more Information, you may contact:
Rena A. Salter
Assistant Deputy SOE - Finance and Administration
Miami -Dade Elections Department
2700 NW 87 Avenue
Miami, Florida 33172
Office: 305.499 -8424 E -mall: RAS @miamidade.gov
Page 801 of 1502
EARLY VOTING SCHEDULE
NOVEMBER 5, 2019
GENERAL ELECTION AND SPECIAL ELECTION
Miami Beach City Hall
1700 Convention Center Drive
First Floor Conference Room
Miami Beach, FL 33139
North Shore Branch Library
7501 Collins Avenue
Miami Beach, FL 33141
FIRST WEEK
DATE
TIME
Monday, October 21, 2019
7:00 a.m. - 3:00 p.m.
Tuesday, October 22, 2019
7:00 a.m. - 3:00 p.m.
Wednesday, October 23, 2019
7:00 a.m. - 3:00 p.m.
Thursday, October 24, 2019
7:00 a.m. - 3:00 p.m.
Friday, October 25, 2019
7:00 a.m. - 3:00 p.m.
Saturday, October 26, 2019
8:00 a.m. - 4:00 p.m.
Sunday, October 27, 2019
8:00 a.m. - 4:00 p.m.
SECOND WEEK
DATE
TIME
Monday, October 28, 2019
11:00 a.m. - 7:00 p.m.
Tuesday, October 29, 2019
11 :00 a.m. - 7:00 p.m.
Wednesday, October 30, 2019
11 :00 a.m. - 7 :00 p.m.
Thursday, October 31, 2019
11:00 a.m. - 7:00 p.m.
Friday, November 1, 2019
11 :00 a.m. - 7:00 p.m.
Saturday, November 2, 2019
8:00 a.m. - 4 :00 p.m.
Sunday, November 3, 2019
8:00 a.m. - 4:00 p.m.
Page 802 of 1502
EARLY VOTING SCHEDULE
NOVEMBER 19, 2019
RUN -OFF ELECTION (IF REQUIRED)
Miami Beach City Hall
1700 Convention Center Drive
First Floor Conference Room
Miami Beach, FL 33139
North Shore Branch Library
7501 Collins Avenue
Miami Beach, FL 33141
DATE
TIME
Saturday, November 16, 2019
8 :00 a.m. - 4:00 p.m.
Sunday, November 17, 2019
8:00 a.m. - 4:00 p.m.
Page 803 of 1502
MIAMI BEACH
Resolutions - R7 G
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Rafael E. Granada, City Clerk and Raul J. Aguila, City
Attorney
DATE: July 17, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING EARLY VOTING FOR THE
NOVEMBER 5, 2019 CITY OF MIAMI BEACH GENERAL ELECTION,
SPECIAL ELECTION, AND, IF REQUIRED, A NOVEMBER 19, 2019 RUN-
OFF ELECTION.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The City of Miami Beach General Election for the election of the Mayor, Commission Groups
IV, V, and VI, and the City's Special Election for the presentation of ballot question(s) is
scheduled to be held on Tuesday, November 5, 2019. A City of Miami Beach Run -Off Election,
if necessary, is scheduled for Tuesday, November 19, 2019.
As authorized by Section 101.657 of the Florida Statutes, and pursuant to Miami Beach City
Code Section 38 -6 entitled "Early Voting," the City is authorized to provide for early voting in
those City elections that are not held in conjunction with County or State elections, and shall
conduct its Early Voting activities in accordance with the provisions of Sections 101.657(1)(a)-
(c) of the Florida Statutes.
Since the November 5, 2019 General and Special Elections, and a November 19, 2019 Run -
Off Election (if required), are not being held in conjunction with a County or State election, the
attached Resolution sets forth the Miami Beach City Commission's formal declaration
authorizing and providing for Early Voting relative to said Elections. Consistent with City Code
Section 38 -6(b), such Early Voting shall occur at Miami Beach City Hall and the North Shore
Branch Library, in accordance with the attached schedule.
November 5, 2019 General Election and Special Election. Early Voting to occur Monday,
October 21, 2019 through Sunday, November 3, 2019, pursuant to the attached schedule.
Page 796 of 1502
November 19, 2019 Run -Off Election (if required). Early Voting to occur Saturday,
November 16, 2019 and Sunday, November 17, 2019, pursuant to the attached schedule.
If necessary or expedient to implement early voting in accordance with Code Section 38 -6, the
City Clerk is authorized to alter the days and locations of the Early Voting schedule due to an
unforeseen event, and will immediately report the change to the Mayor and Commissioners via
a Letter to the Commission (LTC). Further, the City Clerk will notice the above dates, hours, and
locations of Early Voting in a newspaper(s) of general circulation within the City of Miami Beach.
FINANCIAL INFORMATION
The Miami -Dade County Elections Department has provided the City Clerk with an estimate of
$315,233.68* for the City's November 5, 2019 General Election and Special Election, which
includes the costs of 14 Early Voting days at two Early Voting sites (See Estimate General
Election — November 5, 2019).
The Miami -Dade County Elections Department has provided the City Clerk with an estimate of
$238,433.68* for the City's November 19, 2019 Run -Off Election, if required, which includes
the costs of 2 Early Voting days at two Early Voting sites (See Estimate — Run -Off Election —
November 19, 2019).
*Subject to adoption of funding in the FY 19/20 Budget.
Amount 1 $315,233.68
Amount 2 $238,433.68
Legislative Tracking
Office of the City Clerk
ATTACHMENTS:
Description
▪ Resolution
• Estimates
a Early Voting Schedule
Account 1 011 - 9322- 000312 (General - FY 19/20)
Account 2 011- 9322 - 000312 (Run -Off, if necessary -
FY 19/20)
Page 797 of 1502