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Resolution 2019-30891 RESOLUTION NO. 2019-30891 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SEVENTH AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2018/19. WHEREAS, on September 26, 2018, the final Capital Improvement Plan for Fiscal Years 2018/19—2022/23 and the final Capital Budget for FY 2018/19 were adopted via Resolution No. 2018-30515; and WHEREAS, on November 14, 2018, the First Amendment to the Capital Budget for FY 2018/19 was adopted via Resolution No. 2018-30610; and WHEREAS, on December 12, 2018, the Second Amendment to the Capital Budget for FY 2018/19 was adopted via Resolution No. 2018-30649; and WHEREAS, on January 16, 2019, the Third Amendment to the Capital Budget for FY 2018/19 was adopted via Resolution No. 2019-30681; and WHEREAS, on March 13, 2019, the Fourth Amendment to the Capital Budget for FY 2018/19 was adopted via Resolution No. 2019-30753; and WHEREAS, on April 10, 2019, the Fifth Amendment to the Capital Budget for FY 2018/19 was adopted via Resolution No. 2019-30792; and WHEREAS, on May 8, 2019, the Sixth Amendment to the Capital Budget for FY 2018/19 was adopted via Resolution No. 2019-30825; and WHEREAS, pursuant to Section 166.241(4)(c) of the Florida Statutes, the City's budget amendments must be adopted in the same manner as the original adopted budget; and WHEREAS, further, it is recommended by the Administration that the FY 2018/19 Capital Budget be amended to increase appropriations by $663,081.00 as highlighted in Attachments A, "Projects"; B, "Source of Funds"; and C, "Programs"; and to re-appropriate $165,000.00 as highlighted in Attachment A, "Projects." NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby adopt the Seventh Amendment to the Capital Budget for Fiscal Year 2018/19 as set forth in Attachments A, "Projects"; B, "Source of Funds"; and C, "Programs." PASSED AND ADOPTED this 17th day of July 2019. 4114W—/ ---- ATTEST: = — P�� `�L'r--ber, `V ayor ROV! ?`\ \if ,i, Al--)PROVED D AS TO �:' % -S-'s. FORM & LANGUAGE J"1? tq 1 Za�q I. i4 &FOR EXECUTION Rafael E. Granado, City Clerk *(INCORPORATED) *1 c4CH ,- City Attorney �nf 6DatcC1 '%%%%%%...%�%... ���1 ATTACHMENT A FY 2018/19 CAPITAL BUDGET PROJECTS AMENDED 7/17/2019 Capital Project Name Amended FY19 Amended 7/17/19 Revised Capital Capital Budget Budget Property Management Facility Generator 250,000.00 95,000.00 345,000.00 (Project#21818) South Shore Community Elevator(Project#69960) 173,000.00 (3,066.00) 169,934.00 Scott Rakow Youth Center Generator(Project#60318) 108,798.00 (91,934.00) 16,864.00 Botanical Garden HVAC Units Replacement (NEW Project) - 70,000.00 70,000.00 South Shore Community Center Flooring 117,000.00 (11,505.90) 105,494.10 (Project#62410) Fire Station#3 Kitchen Renewal(Project#61018) 30,000.00 (3,817.41) 26,182.59 777 Building-Chiller Replacement(Project#60019) 80,000.00 (22,000.00) 58,000.00 Scott Rakow Fire Alarm Renewal(Project#60037) 80,000.00 (32,676.69) 47,323.31 North Beach Yard Solid Waste Reduction 75,000.00 (75,000.00) - (Project#23218) Sunset Harbour Pump Station Upgrades(Screening) 28 477,272.00 738,081.00 29,215,353.00 (Project#23000) Total $ 29,391,070.00 $ 663,081.00 $ 30,054,151.00 NOTE: i) $95,000 of funding for the Property Management Facility Generator project will come from the following projects:South Shore Community Elevator-$3,066;Scott Rakow Youth Center Generator-$91,934. ii) $70,000 of funding for the Botanical Garden HVAC Unit Replacement project will come from the following projects:South Shore Community Center Flooring-$11,505.90;Fire Station#3 Kitchen Renewal-$3,817.41;777 Building-Chiller Replacement-$22,000.00; and Scott Rakow Fire Alarm Renewal-$32676.69. ATTACHMENT B FY 2018/19 CAPITAL BUDGET SOURCE OF FUNDS AMENDED 7/17/2019 Funding Source Amended FY19 Amended 7/17/19 Revised Capital Capital Budget Budget Capital Renewal&Replacement $ 1,255,000.00 $ 1,255,000.00 Comm.Dev.Block Grant 598,046.00 598,046.00 7th Street Garage 50,000.00 50,000.00 Fees In Lieu of Parking (3,507,971.55) (3,507,971.55) Concurrency Ibitigation Fund 6,641,000.00 6,641,000.00 RDA City Center Renewal&Replacement 138,000.00 138,000.00 RDA-Non TIF (6,865,154.00) (6,865,154.00) 3 Cent Local Options Gas Tax(LOGT) 559,000.00 559,000.00 HOME Invest Part.Prog.Grant 478,580.00 478,580.00 Half Cent Transit Surtax-Cnty 797,000.00 797,000.00 Capital Projects Financed By Other Funds 4,198,225.00 4,198,225.00 Pay As You Go-Capital Fund 3,786,585.00 (75,000.00) 3,711,585.00 Capital Reserve 743,213.45 743,213.45 Resort Tax-South Beach 1,311,000.00 1,311,000.00 Resort Tax-Md Beach 1,249,000.00 1,249,000.00 Resort Tax-North Beach 796,000.00 796,000.00 MDC ILA 7,390,575.00 738,081.00 8,128,656.00 Line of Credit (1,630,900.00) (1,630,900.00) RDA City Center Capital Fund 20,000,000.00 20,000,000.00 Gulf Breeze Bond Fund 15,483.69 15,483.69 1996 RCP 15M GO Bond 5,566.00 5,566.00 1999 GO Bonds Fire Safety 10,859.34 10,859.34 2003 GO Bonds Fire Safety 3,503.57 3,503.57 2003 GO Bonds Parks&Rec 46,349.00 46,349.00 2019 GO Bonds—Parks 86,733,000.00 86,733,000.00 2019 GO Bonds—Public Safety 36,406,000.00 36,406,000.00 2019 GO Bonds—Neighborhoods&Infrastructure 28,000,000.00 28,000,000.00 Water&Sewer Projects funded from Operations 440,468.23 440,468.23 2017 Water&Sewer Bonds 3,512,500.00 3,512,500.00 2017 Storm Water Bonds 13,324,330.75 13,324,330.75 Storm Water Projects-MDC ILA 2,200,000.00 2,200,000.00 Convention Center Operating Fund 1,744,950.00 1,744,950.00 RDA Garages 100,000.00 100,000.00 Penn Garage Fund 135,000.00 135,000.00 Parking Operations (160,000.00) (160,000.00) 2010 Parking Bonds 1,213,551.00 1,213,551.00 Parking Capital not Bonds 4,265,449.00 4,265,449.00 Fleet Management 3,030,000.00 3,030,000.00 Communications Fund 59,000.00 59,000.00 Total Appropriation as of 7/17/2019 $ 219,073,209.48 $ 663,081.00 $ 219,736,290.48 NOTE: i) $95,000 of funding for the Property Management Facility Generator project will come from the following projects:South Shore Community Elevator-$3,066;Scott Rakow Youth Center Generator-$91,934. ii) $70,000 of funding for the Botanical Garden HVAC Unit Replacement project will come from the following projects:South Shore Community Center Flooring-$11,505.90;Fire Station#3 Kitchen Renewal-$3,817.41;777 Building-Chiller Replacement-$22,000.00; and Scott Rakow Fire Alarm Renewal-$32,676.69. ATTACHMENT C FY 2018/19 CAPITAL BUDGET PROGRAMS AMENDED 7/17/2019 Program Area Amended FY19 Amended 7/17/19 Revised Capital Capital Budget Budget Bridges $ 820,657.00 $ 820,657.00 Convention Center 1,500,000.00 1,500,000.00 Environmental 2,951,000.00 (75,000.00) 2,876,000.00 Equipment 19,213,000.00 95,000.00 19,308,000.00 General Public Buildings 10,626,805.00 10,626,805.00 Golf Courses 124,000.00 124,000.00 Lighting 6,041,000.00 6,041,000.00 Parking Lots 341,000.00 341,000.00 Parks 85,884,500.00 85,884,500.00 Renewal&Replacement 17,389,875.60 (95,000.00) 17,294,875.60 Seawalls 8,000,000.00 8,000,000.00 Streets/Sidewalk Improvements 47,361,343.43 47,361,343.43 Transit/Transportation 12,043,028.45 12,043,028.45 Utilities 6,777,000.00 738,081.00 7,515,081.00 Total Appropriation as of 7/17/2019 $ 219,073,209.48 $ 663,081.00 $ 219,736,290.48 NOTE: i) $95,000 of funding for the Property Management Facility Generator project will come from the following projects:South Shore Community Elevator-$3,066;Scott Rakow Youth Center Generator-$91,934. ii) $70,000 of funding for the Botanical Garden HVAC Unit Replacement project will come from the following projects:South Shore Community Center Flooring-$11,505.90;Fire Station#3 Kitchen Renewal-$3,817.41;777 Building-Chiller Replacement-$22,000.00; and Scott Rakow Fire Alarm Renewal-$32,676.69. Resolutions - R7 A MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: July 17, 2019 2:05 p.m. Public Hearing SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,ADOPTING THE SEVENTH AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2018/19. RECOMMENDATION See attached memorandum. Legislative Tracking Budget and Performance Improvement ATTACHMENTS: Description ❑ MEMO - 7th Amendment to the FY19 Capital Budget ❑ Resolution • Page 605 of 1502 MIAMI BEAC1I City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Dan Gelber and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: July 17, 2019 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE SEVENTH AMENDMENT TO THE CAPITAL BUDGET FOR FISCAL YEAR 2018/19. ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND Planning for capital improvements is an ongoing process; as needs change within the City of Miami Beach ("the City"), capital programs and priorities must be adjusted accordingly. The Capital Improvement Plan ("CIP") serves as the primary planning tool for systematically identifying, prioritizing and assigning funds to critical City capital development, improvements and associated needs. The City's CIP process begins in the spring when all departments are asked to prepare capital improvement updates and requests on the department's ongoing and proposed capital projects. Individual departments prepare submittals identifying potential funding sources and requesting commitment of funds for their respective projects. The CIP is updated annually and submitted to the City Commission for adoption. The 2018/19— 2022/23 Capital Improvement Plan and FY 2018/19 Capital Budget was adopted on September 26, 2018 by Resolution 2018-30515. The First Amendment to the FY 2018/19 Capital Budget was approved on November 14, 2018 by Resolution 2018-30610. The Second Amendment to the FY 2018/19 Capital Budget was approved on December 12, 2018 by Resolution 2018-30649. The Third Amendment to the FY 2018/19 Capital Budget was approved on January 16, 2019 by Resolution 2019-30681. The Fourth Amendment to the FY 2018/19 Capital Budget was approved on March 13, 2019 by Resolution 2019-30753. The Fifth Amendment to the FY 2018/19 Capital Budget was approved on April 10, 2019 by Resolution 2019-30792. The Sixth Amendment to the FY 2018/19 Capital Budget was approved on May 8, 2019 by Resolution 2019-30825. Section 166.241(4) (c.), Florida Statutes, requires that a municipality's budget amendment must be adopted in the same manner as the original budget. The Administration recommends adopting the Resolution for the Seventh Amendment to the FY 2018/19 Capital Budget. Page 606 of 1502 Resolution Adopting the Seventh Amendment to the Capital Budget for FY 2018/19 July 17, 2019 Page 2 of 4 SEVENTH AMENDMENT TO THE FY 2018/19 CAPITAL BUDGET The Seventh Amendment to the FY 2018/19 Capital Budget totals an overall increase of $663,081.00 and re-alignment of $165,000.00 in order to provide additional funding for, and to reallocate funding between, the following capital projects: 1. Property Management Facility Generator: At the June 5, 2019 Commission meeting, the Commission adopted Resolution 2019-30849 which approved additional funding for Property Management Facility Generator project. The project consists of the installation of a 500kW, automatic transfer switch, concrete pad of 3'-6" above base flood elevation, as well as fire alarm and electrical changes for the generator at the Property Management facility. Additional funding is needed to cover the cost of structural, electrical, and. fire alarm work in the amount of $95,000.00. The installation of this equipment is essential to keep the Property Management facility operational in the event of a storm or other catastrophe that would result in a loss of power. This budget amendment would fund the additional cost related to scope change. Funding for this proposed amendment would come from the transfer of Capital Renewal & Replacement funds (Fund 125) previously appropriated to the projects outlined below: • South Shore Community Elevator - $3,066.00 (project has been completed with savings) • Scott Rakow Youth Center Generator - $91,934.00 (project is being funded by the 2019 G.O. Bond) Prior Years'Appropriations $ 250,000.00 July 17, 2019 Budget Amendment 95,000.00 Proposed Total Appropriations $ 345,000.00 2. Botanical Garden HVAC Units Replacement: At the May 29, 2019 Finance and . Citywide Projects Committee ("FCWPC") meeting, the Committee recommended funding of this project. The Miami Beach Botanical Garden air conditioning units were slated to be replaced during FY 2019/20 as part of the Capital Renewal and Replacement program. The air conditioning units, due to both their location and use, have reached the end of their useful life. Administration recommends that the units be replaced during this fiscal year, during the summer months, to avoid an emergency replacement of the units and the additional costs associated with such. This budget amendment would fund proposals for the work which has been requested, under an existing City contract, amounting to $70,000.00. Funding for this proposed amendment would come from the transfer of Capital Renewal & Replacement funds (Fund 125) previously appropriated to the projects outlined below: • South Shore Community Center Flooring - $11,505.90 (project has been completed with savings) • Fire Station #3 Kitchen Renewal - $3,817.41 (project has been completed with savings) Page 607 of 1502 Resolution Adopting the Seventh Amendment to the Capital Budget for FY 2018/19 July 17, 2019 Page 3 of 4 • 777 Building - Chiller Replacement- $22,000.00 (project has been completed with savings) • Scott Rakow Fire Alarm Renewal - $32,676.69 (project has been completed with savings) Prior Years'Appropriations $ 0.00 July 17, 2019 Budget Amendment 70,000.00 Proposed Total Appropriations $ 70,000.00 3. North Beach Yard Solid Waste Reduction: This project was approved on January 17, 2018 by the City Commission to support a sustainability demonstration project at the North Beach Yard, in the amount of $75,000 in City Grant funding to potentially purchase an industrial composter that would be used to reduce solid waste produced by the programing of the North Beach Yard. The Letter to Commission 326-2019 dated June 6, 2019 provided an update on the status of the North Beach Yard Project. At the March 20, 2019 Sustainability and Resiliency Committee, the Administration was directed to locate a potential site in North Beach to begin a pilot composting program similar to the Miami Beach Botanical Garden. After taking into consideration sizing requirements, accessibility, and current usage, staff identified the greenspace located on the east side of the parking lot in West Lot 6,just south of 85th Street, as a potential location. At the June 28, 2019 FCWPC meeting, the Committee recommended un-funding the North Beach Yard Solid Waste Reduction project and making funds available for the start up of the North Beach Compost Site. This budget amendment would release the $75,000 in PAYGO Funds from the North Beach Yard Solid Waste Reduction project. Funding for the North Beach Composting project would be made available using FY 2018/19 operating dollars in the Sustainability fund. Prior Years'Appropriations $ 75,000.00 July 17, 2019 Budget Amendment -75,000.00 Proposed Total Appropriations $ 0.00 4. Sunset Harbour Pump Station Upgrades (Screening): This proposed budget amendment would provide funding for the screening of Sunset Harbour Pump Station #3. The project proposes installing a screen enclosure around the pump station, located west of the 20th Street and West Avenue intersection, to conceal existing electrical and mechanical equipment, including the generator. The panels will be manufactured from decorative, perforated aluminum, and shall be attached with stainless steel anchors to the traffic barriers that protect the pump station. The materials selected aim to minimize the required future maintenance of the enclosure. Ninety (90) linear feet of the existing concrete traffic barriers will have to be removed and reinstalled, with the required reinforcement to support the proposed screen. The Page 608 of 1502 Resolution Adopting the Seventh Amendment to the Capital Budget for FY 2018/19 July 17, 2019 Page 4 of 4 scope also includes removal and replacement of the asphalt paving at adjacent roadways, in order to install the foundations for the barriers. Funding for this proposed amendment would come from the Miami Dade County Interlocal Agreement (above ground) fund balance (Fund 320) in the amount of $738,081.00. Prior Years' Appropriations $ 28,477,272.00 July 17, 2019 Budget Amendment 738,081.00 Proposed Total Appropriations $ 29,215,353.00 JLM/JW/TOS Page 609 of 1502