Resolution 2019-30877 RESOLUTION NO. 2019-30877
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN
THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION), AND APPROVING THE PURCHASE OF TWO (2)
HORTON RESCUE VEHICLES FROM REV TECHNICAL CENTER,
PURSUANT TO THE COMPETITIVELY BID FLORIDA SHERIFFS
ASSOCIATION CONTRACT FOR FIRE RESCUE VEHICLES AND
RELATED EQUIPMENT, IN THE AMOUNT OF $407,861.20 (INCLUSIVE
OF TRADE-IN CREDITS); FURTHER, AUTHORIZING THE TRADE-IN
OF TWO 2005 INTERNATIONAL 4300LP RESCUE VEHICLES, FOR A
TRADE-IN CREDIT OF $9,000; AND FURTHER, WAIVING, BY A
• 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING
REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST, FOR THE PURCHASE, IN THE AMOUNT OF $223,964.66,
OF THE REMAINDER OF THE NON-CONTRACT ITEMS NECESSARY
TO EQUIP THE HORTON RESCUE VEHICLES TO MEET THE NEEDS
OF THE FIRE DEPARTMENT; WITH THE FOREGOING HAVING A
TOTAL PURCHASE PRICE OF $631,825.86.
WHEREAS, the City of Miami Beach Fire Department, currently needs to purchase two
(2)fire rescue units; and
WHEREAS, the purpose of this purchase is to replace two (2) 2005 fire rescue units that
are no longer cost effective, as the maintenance and repair costs have exceeded the original
value of the units; and
WHEREAS, the replacement of the new fire rescue units will allow the Fire Department
to maintain the same total number of fire rescue units in its fleet; and
WHEREAS, maintaining the current level of service by the Fire Department is vital for
public health and in order to maintain the Fire Department's current accreditation ratings; and
WHEREAS, the Fleet Department determined that the purchase of the Horton fire
rescue units in the Freightliner chassis is in the City's best interest, as it matches the existing
fleet, which will maximize efficiencies in training of staff, and improve operations by reducing
overall down-time related to maintenance and repairs; and
WHEREAS, the Procurement Department identified two (2) publicly awarded contracts
for Horton fire rescue vehicles; and
WHEREAS, the Procurement Department determined that, of these two contracts, the
Florida Sheriffs Association (FSA) contract FSA18-VEF13.0 offers the best pricing for Horton
rescue vehicles; and
WHEREAS, the FSA contract was awarded to Rev Technical Center, staff obtained a
quote from this vendor in the amount of$631,825.86 for two (2) Horton fire rescue vehicles; the
quote includes ancillary items, or non-prep-priced (NPP) items, that are necessary for the
completion of the purchase in the amount of$223,964.66; and
WHEREAS, the total amount of the purchase includes a trade-in discount of $9,000 for
the two (2) 2005 fire rescue units being replaced with this purchase; and
WHEREAS, the Fleet Department has determined that the prices offered are fair,
reasonable and consistent with previous purchases of similar equipment and the Administration
recommends utilizing the FSA agreement for the purchase of the two (2) Horton rescue units.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City Commission of the City of Miami
Beach, Florida, accept the written recommendation of the City Manager (as set forth in the City
Commission Memorandum accompanying this resolution), and approve the purchase of two (2)
Horton rescue vehicles from Rev Technical Center, pursuant to the competitively bid Florida
Sheriffs Association contract for fire rescue vehicles and related equipment, in the amount of
$407,861.20 (inclusive of trade-in credits); further, authorize the trade-in of two 2005
international 4300Ip rescue vehicles, for a trade in credit of $9,000; and further, waive, by a
5/7ths vote, the formal competitive bidding requirement, finding such waiver to be in the City's
best interest, for the purchase, in the amount of $223,964.66, of the remainder of the non-
contract items necessary to equip the Horton rescue vehicles to meet the needs of the Fire
Department; with the foregoing having a total purchase price of$631,825.86.
PASSED AND ADOPTED this 17 day of ✓c!� 2019.
Dan Gelber, Mayor
ATTEST:
dki Vt 1°t Long
APPROVED AS TO
Rafael E. Granado, City Clerk FORM&LANGUAGE
&FOR EXECUTION
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' - 6! City Attorney 7p fJ Date
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$*=INCORP ORATED:
Resolutions -C7 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 17, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN
RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN THE
CITY COMMISSION MEMORANDUM ACCOMPANYING THIS
RESOLUTION), AND APPROVING THE PURCHASE OF TWO (2) HORTON
RESCUE VEHICLES FROM REV TECHNICAL CENTER, PURSUANT TO
THE COMPETITIVELY BID FLORIDA SHERIFFS ASSOCIATION
CONTRACT FOR FIRE RESCUE VEHICLES AND RELATED EQUIPMENT,
IN THE AMOUNT OF $407,861.20 (INCLUSIVE OF TRADE-IN CREDITS);
FURTHER,AUTHORIZING THE TRADE-IN OF TWO 2005 INTERNATIONAL
4300LP RESCUE VEHICLES, FOR A TRADE-IN CREDIT OF $9,000; AND
FURTHER, WAIVING, BY A 5/7TH VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S
BEST INTEREST, FOR THE PURCHASE, IN THE AMOUNT OF $223,964.66,
OF THE REMAINDER OF THE NON-CONTRACT ITEMS NECESSARY TO
EQUIP THE HORTON RESCUE VEHICLES TO MEET THE NEEDS OF THE
FIRE DEPARTMENT; WITH THE FOREGOING HAVING A TOTAL
PURCHASE PRICE OF $631,825.86.
RECOMMENDATION
Adopt the Resolution accepting the written recommendation of the City Manager(as set forth in
the city commission memorandum accompanying this resolution)approving the purchase of two
(2) Horton rescue vehicles-from Rev Technical Center, pursuant to the competitively bid Florida
Sheriffs Association contract for fire rescue vehicles and related equipment, in the amount of
$407,861.20; and, waiving, by a 5/7ths vote, the formal competitive bidding requirement, finding
such waiver to be in the City's best interest, for the remainder of the non-contract items
necessary to equip the Horton rescue vehicles to meet the needs of the fire department, in the
amount of $226,964.66; further, authorizing the trade-in of two 2005 International 4300LP
rescue vehicles in the amount of$9,000, for a total purchase value of$631,825.86.
ANALYSIS
The City's Fire Department seeks to purchase two (2) 2019 Custom Horton Medium Duty
Ambulances on 2020-Freightliners chassis to be utilized by the Fire Department. These rescue
units will replace two (2)2005 Medtec rescue units on International 4300LP chassis currently in
Page 281 of 1502
circulation that are no longer cost effective as the maintenance and repair costs have exceed
the original value.
The Fleet Department determined that the Horton fire rescue units in the Freightliner chassis is
in the City's best interest as it matches the existing fleet, which will maximize efficiencies in
training of staff, and improve operations by reducing overall down-time related to maintenance
and repairs.
The Procurement Department identified two (2) publicly solicited and awarded contracts for
Horton fire rescue vehicles: 1)the Sarasota County Contract 2013-496 which provides a$1000
discount per rescue unit; and 2) the Florida Sheriffs Association (FSA) contract FSA18-
VEF13.0 which established a fixed price of $214,430.60 per unit. The FSA unit price includes
a 5% discount from MSRP, representing $11,285.84 in savings. The FSA contract was
competitively solicited and awarded to Rev Technical Center for purchase of rescue vehicles
and other equipment.
Staff does not believe that it is in the City's best interest to process an separate Invitation to Bid
(ITB) as the City does not possess the expertise or buying power of the FSA who completes
these type of competitive solicitations for all public agencies within the state. It is unlikely that a
City solicitation would yield savings in excess of what is available through the FSA contract.
Therefore, the Administration recommends piggybacking the FSA contract with Rev Technical
Center as it offers the best pricing for Horton rescue vehicles.
Accordingly, staff obtained a quote from Rev Technical Center, pursuant to the FSA contract
pricing (see attached quote). The quote includes contract pricing for the base rescue units, less
applicable discounts. Additionally, the quote includes ancillary items, or non-pre-priced (NPP)
items, that are necessary to furnish the vehicles in accordance with the needs of the Fire
Department. The NPP items include mechanical upgrades and additional equipment required
by Fire to perform its services, such as the Femo stretchers used to load, unload and transport
patients. The required additional NPP items amount to a total of $226,964.66 for the two (2)
Horton fire rescue units. Further, the quote includes a trade-in discount of$9,000 for the two (2)
2005 fire rescue units that are being replaced with this purchase. The Fleet Department has
determined that the trade in value is fair, reasonable and consistent with previous purchases of
similar equipment.
CONCLUSION
It is the recommendation of the Administration that the Mayor and City Commission of the City
of Miami Beach, Florida, accepting the written recommendation of the City Manager approving
the purchase of two (2) Horton rescue vehicles from Rev Technical Center, pursuant to the
competitively bid Florida Sheriffs Association contract for fire rescue vehicles and other
equipment, in the amount of $407,861.20, further and waiving, by a 5/7ths vote, the formal
competitive bidding requirement, finding such waiver to be in the City's best interest, for the
ancillary items necessary to complete the Horton rescue vehicles in the amount of$226,964.66;
and further, authorizing the trade-in of two 2005 International 4300LP vehicles in the amount of
$9,000,for a total purchase value of$631,825.86.
FINANCIAL INFORMATION
Expenditures will be based on previously approved funding.
Page 282 of 1502
Legislative Tracking
Fleet Management/Fire/Procurement
ATTACHMENTS:
Description
❑ Quote
o Resolution
Page 283 of 1502
ire=
TECHNICAL CENTER
powered by HALL-MARK
RESCUE TRANSPORT PROPOSAL,
Date:April 23,2019
This Proposal has been prepared for:
Miami Beach Fire Rescue
2300 Pinetree Drive
Miami Beach,FL 33140
• Hall-Mark RTC is pleased to offer Miami Beach Fire Rescue Two(2) 2019 Custom Horton Medium
Duty Ambulances on a 2020 Freightliner M2 4-Door 4x2 Chassis. These vehicles shall be custom
built and equipped in accordance with requirements of the City of Miami Beach Fire Rescue.
Pricing is based on Florida Sheriff's Association Contract FSA Contract FSA18-VEF13.0, •
Specification#03 Type 1 Ambulance-2 Wheel Drive MediumDuty(Dual Rear Wheel,Cab&
Chassis). Delivery will be F.O.B. Miami Beach, FL and will be approximately 240-260 calendar
days after receipt of the order. This proposal shall expire May 22,2019 unless extended in writing.
FSA18-VEF13.0 Specification#03-Type 1 Ambulance $ 214,430.60 j
2 Wheel Drive Medium Duty
Options and upgrades per Miami Beach Fire Rescue $ 66,793.10
FERNO INX Equipment $ 41,981.33
Dive,Tool Box,Fire Suppression and Other Equip. $ 3,207.90
Total Unit Price Before Trade $ 326,412.93
Trade: 2005 International—4300 LP Model
. $ (4,500.00)
Customer Loyalty Discount $ (6,000.00)
Total Price Per Unit: $ 315,912.93
Total Unit Price Before trade: $. 326,412.93
2005 International-4300LP $ (4,500.00)
Customer Loyalty Discount $ (6,000.00)
$ 315,912.93
Total Price for(2)Units: $ 631,825.86
Sally Wilson &itcount Manager Date
725 SW 46th AV 61r ala,FL 34474 (352)875-8601
iDaniels. irector.of Sales
} Date
-725 SW 46th ,Ocala,FL 34474 (352)629-6305
REVgroup.com
Page 284 of 1502 •