643-2019 RDA RESOLUTION NO.; 643-2019
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER, OR HIS
DESIGNEE, TO SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS,
CONTRACTS, AGREEMENTS, AND GRANT APPLICATIONS; RENEW EXISTING
CONTRACTS WHICH MAY EXPIRE; AND TERMINATE EXISTING CONTRACTS,
AS NEEDED, DURING THE RECESS PERIOD BETWEEN THE CITY
COMMISSION MEETING ON JULY 31, 2019, UNTIL THE FIRST REGULARLY
SCHEDULED MEETING ON SEPTEMBER 11, 2019, SUBJECT TO
RATIFICATION BY THE CITY COMMISSION AT ITS FIRST REGULARLY
SCHEDULED MEETING ON SEPTEMBER 11, 2019.
WHEREAS, between the City Commission meeting on July 31, 2019, and the first regularly
scheduled City Commission meeting on September 11, 2019, the City Commission will be in recess
and is not scheduled to be in session; and
WHEREAS, during this period there may be bids or contracts in excess of the $100,000 for
goods and services or $300,000 for construction, which may need to be issued, rejected, awarded,
or terminated; and
WHEREAS, the City Commission has historically, during its August recess, authorized the
City Manager to, as needed, select, negotiate, award and/or reject bids, execute contracts and
agreements, submit grant applications, renew existing contracts that may expire, and terminate
existing contracts, subject to subsequent ratification by the City Commission; and
WHEREAS, it is therefore requested that the City Manager, or his designee, be authorized
to, as needed, select, negotiate, award, and/or reject all bids, execute contracts and agreements,
submit grant applications, renew existing contracts that may expire, and terminate existing contracts,
during the recess period between the City Commission meeting on July 31, 2019 and the first
regularly scheduled City Commission meeting on September 11, 2019, subject to ratification by the
City Commission at its first regularly scheduled meeting on September 11, 2019.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby authorize
the City Manager, or his designee, to select, negotiate, award and/or reject all bids, execute
contracts and agreements, submit grant applications, renew existing contracts that may expire,
and terminate existing contracts, as needed, during the recess period between the City
Commission meeting on July 31, 2019 and the next regularly scheduled City Commission
meeting on September 11, 2019, subject to ratification by the City Commission at its regularly
scheduled meeting on September 11, 2019.
PASSED AND ADOPTED this day of la/ 19.
Dan Gelber, Mayor
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Redevelopment Agency - RDA 1.
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: July 17, 2019
SUBJECT:A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE CITY
OF MIAMI BEACH REDEVELOPMENT AGENCY (RDA), FLORIDA,
AUTHORIZING THE EXECUTIVE DIRECTOR, OR HIS DESIGNEE, TO
SELECT, NEGOTIATE, AWARD AND REJECT ALL BIDS, CONTRACTS,
AGREEMENTS, AND GRANT APPLICATIONS; RENEW EXISTING
CONTRACTS WHICH MAY EXPIRE; AND TERMINATE EXISTING
CONTRACTS, AS NEEDED, DURING THE RECESS PERIOD BETWEEN
THE LAST RDA MEETING ON JULY 17, 2019, UNTIL THE FIRST
REGULARLY SCHEDULED MEETING ON SEPTEMBER 11, 2019, SUBJECT
TO RATIFICATION BY THE RDA AT ITS FIRST REGULARLY SCHEDULED
MEETING ON SEPTEMBER 11, 2019. JOINT CITY COMMISSION AND
REDEVELOPMENT AGENCY
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Between the last meeting on July 31, 2019, and the first regularly scheduled meeting on
September 17, 2019, the City Commission will not be in session. During this period there may
be bids or contracts in excess of the $100,000 for goods and services or $300,000 for
construction, which may need to be issued, rejected, awarded, or terminated. For example,
below is a list of known bids which may need to be issued or awarded during this period:
Issuance,
Solicitation No. Title Department
Rejection,
Award or
Termination
RFQ 2019-020-JC Disposal of Derelict Police Issuance
Vessels
RFQ 2019-109-ND Traffic Engineering Transportation Issuance
Consulting Services
ITB 2019-151-AY North Shore CIP Award
Restroom/Concession
Computerized
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RFP 2019-201-JC Maintenance Property Management Award
Management System
(CMMS)
RFQ 2019-252-WG Public Information Communication Issuance
Consultant Services
ITB 2019-296-OF Rue Vendome CIP Award
Improvements
Based on the above, it is requested, that the Executive Director, or his designee, be authorized
to sign all contracts, agreements, and grant applications; renew any existing contracts and
terminate existing contracts, as needed, from the last RDA meeting on July 31, 2019, until the
first regularly scheduled RDA meeting on September 11, 2019, subject to ratification by RDA
at its first regularly scheduled meeting on September 11, 2019.
Since this authorization is necessary to ensure that essential services and projects continue
during the period between the last RDA meeting on July 31, 2019, until the first regularly
scheduled RDA meeting on September 11, 2019, it is recommended that the RDA adopt this
Resolution.
CONCLUSION
The Administration recommends that the Mayor and City Commission of the City of Miami
Beach, Florida, authority the City Manager, or designee, to select, negotiate, award and reject all
bids, contracts, agreements, and grant applications; renew existing contracts which may expire;
and terminate existing contracts, as needed, from the last commission meeting on July 31,
2019, until the first regularly scheduled meeting on September 11, 2019, subject to ratification
by the City Commission at its first regularly scheduled meeting on September 11, 2019.
FINANCIAL INFORMATION
Subject to funds availability approved through the City's budgeting process for specific projects.
Legislative Tracking
Procurement
ATTACHMENTS:
Description
o Resolution
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