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Home My WebLink About2003-25312 Reso RESOLUTION NO. 2003-25312 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE BUDGETS FOR THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR 2003/04 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON THURSDAY, SEPTEMBER 18, 2003 AT 5:01 P.M. NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach hereby adopts tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year 2003/04 as summarized and listed below, subject to a second public hearing scheduled at 5:01 P.M., Thursday, September 18,2003. REVENUES GENERAL OPERATING REVENUES Ad Valorem Taxes Ad Valorem Taxes-Normandy Shores Other Taxes Licenses and Permits Intergovernmental Charges for Services Fines and Forfeits Interest Rents and Leases Miscellaneous Other-Resort Tax contribution Other-Non Operating revenues Subtotal G.O. DEBT SERVICE Ad Valorem Taxes Subtotal FUND TOTAL RDA FUNDS Ad Valorem Taxes-RDA SO.Pointe Ad Valorem Taxes-RDA City Center FUND TOTAL ENTERPRISE FUNDS Convention CenterITOPA Parking Sanitation Sewer Operations Stormwater Operations Water Operations FUND TOTAL GENERAL RDA ENTERPRISE INTERNAL CATEGORY SERVICE TOTALS $ 68,168,976 $ 68,168,976 81,758 81,758 19,443,050 19,443,050 11,003,905 11,003,905 11,464,000 11,464,000 5,925,965 5,925,965 1,758,677 1,758,677 2,800,000 2,800,000 2,477,385 2,477,385 6,080,374 6,080,374 16,318,450 16,318,450 6,839,896 6,839,896 $ 152,362,436 $ 152,362,436 $ 10,200,337 $ 10,200,337 $ 10,200,337 $ 10,200,337 $ 162,562,773 $ 162,562,773 $ 8,653,826 $ 8,653,826 8,362,848 8,362,848 $ 17,016,674 $ 17,016,674 $ 14,160,053 $ 14,160,053 20,715,501 20,715,501 7,055,545 7,055,545 28,694,036 28,694,036 7,905,000 7,905,000 19,155,070 19,155,070 $ 97,685,205 $ 97,685,205 REVENUES-continued GENERAL RDA ENTERPRISE INTERNAL CATEGORY SERVICE TOTALS INTERNAL SERVICE FUNDS Central Services $ 738,003 $ 738,003 Fleet Management 5,366,265 5,366,265 Information Technology 11,003,795 11,003,795 Property Management 6,685,950 6,685,950 Risk Management 14,101,455 14,101,455 FUND TOTAL $ 37,895,468 $ 37,895,468 TOTAL - ALL FUNDS $ 162,562,773 $ 17,016,674 $ 97,685,205 $ 37,895,468 $ 315,160,120 APPROPRIATIONS GENERAL RDA ENTERPRISE INTERNAL CATEGORY DEPARTMENTIFUNCTION SERVICE TOTALS MAYOR & COMMISSION $ 1,177,053 $ 1,177,053 ADMINISTRATIVE SUPPORT SERVICES CITY MANAGER 1,837,838 1,837,838 Media Relations 234,928 234,928 CITY CLERK 1,322,995 1,322,995 Central Services $ 738,003 738,003 FINANCE 3,249,728 3,249,728 Information Technology 11,003,795 11,003,795 Management & Budget 666,514 666,514 HUMAN RESOURCES 1,502,603 1,502,603 Risk Management 14,101,455 14,101,455 Labor Relations 161,247 161,247 INTERNAL AUDIT 319,328 319,328 PROCUREMENT 676,106 676,106 Grants Management 176,225 176,225 CITY ATTORNEY 3,095,528 3,095,528 ECONOMIC DEV. & CULTURAL ARTS Economic Development ECONOMIC DEVELOPMENT 836,400 836,400 BUILDING 4,568,255 4,568,255 PLANNING 2,287,154 2,287,154 Cultural Arts TOURISM & CULTURAL DEVELOP. 674,329 674,329 BASS MUSEUM 1,140,450 1,140,450 Tourism & Conventions CONVENTION CENTERfTOPA $ 14,160,053 14,160,053 OPERATIONS NEIGHBORHOOD SERVICES 3,053,844 3,053,844 PARKING 20,715,501 20,715,501 PARKS & RECREATION 24,920,808 24,920,808 PUBLIC WORKS 5,510,893 5,510,893 Property Management 6,685,950 6,685,950 Sanitation 7,055,545 7,055,545 Sewer Operations 28,694,036 28,694,036 Stormwater Operations 7,905,000 7,905,000 Water Operations 19,155,070 19,155,070 CAPITAL IMPROVEMENT PROGRAM 2,276,274 2,276,274 FLEET MANAGEMENT 5,366,265 5,366,265 PUBLIC SAFETY FIRE 28,339,156 28,339,156 POLICE 56,504,946 56,504,946 APPROPRIA TIONS-continued GENERAL RDA ENTERPRISE INTERNAL CATEGORY DEPARTMENT/FUNCTION SERVICE TOTALS CITYWIDE ACCOUNTS 6,704,034 6,704,034 CITYWIDE ACCOUNTS-Normandy Sh. 125,800 125,800 OPERATING CONTINGENCY 1,000,000 1,000,000 Subtotal $ 152,362,436 $ 0 $ 97,685,205 $ 37,895,468 $ 287,943,109 G.O.DEBT SERVICE Debt Service 10,200,337 10,200,337 Subtotal $ 10,200,337 $ 10,200,337 RDA FUNDS RDA So. Pointe $ 8,653,826 $ 8,653,826 RDA City Center 8,362,848 8,362,848 $ 17,016,674 $ 17,016,674 TOTAL - ALL FUNDS $ 162,562,773 $ 17,016,674 $ 97,685,205 $ 37,895,468 $ 315,160,120 PASSED and ADOPTED this 4th day of September. 2003. ATTEST: ~~~~ CITY CLERK APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION ~~ City Att e~tr S/~J Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY ~ Condensed Title: A Resolution adopting the tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year 2003/04 subject to a second public hearing scheduled on Thursday, September 18, 2003 at 5:01 P.M. Issue: Shall the Mayor and City Commission approve the tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year 2003/04 and set a second public hearing for September 18, 2003? Item Summary/Recommendation: The Administration recommends adopting the tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year 2003/04 subject to a second public hearing on September 18,2003. ,AdviSOry Board Recommendation: Financial Information: Source of Amount Account Approved Funds: 1 $152,362,436 General Fund Operating D 2 10,200,337 G.O. Debt Service 3 17,016,674 RDA Funds-Ad Valorem Taxes 4 97,685,205 Enterprise Funds 5 37,895,468 Internal Service Funds Finance Dept. Total $ 315,160,120 City Clerk's Office Legislative Tracking: I Si n-Dffs: Department Director City Manager AGENDA ITEM ~7 A 2- DATE q- tf-D3 CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 COMMISSION MEMORANDUM TO: Mayor David Dermer and Members of the City Commission DATE: September 4,2003 FROM: Jorge M. Gonzalez a ~. City Manager ~ () / SUBJECT: A RESOt: TION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING TENTATIVE BUDGETS FOR THE GENERAL, ENTERPRISE, AND INTERNAL SERVICE FUNDS FOR FISCAL YEAR 2003/04 SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON THURSDAY, SEPTEMBER 18, 2003 AT 5:01 P.M. ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission adopt the attached Resolution which establishes tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year (FY) 2003/04. PROCEDURE As outlined in the companion Agenda Item R7A1, Section 200.065, Florida Statutes specifies the manner in which budgets are adopted. First, the tentative millage rate for both the general operating and debt service is adopted, then immediately thereafter, tentative budgets by fund are adopted. The attached Resolution adopting tentative budgets for the General, Enterprise, and Internal Service Funds for Fiscal Year 2003/04 is therefore presented to you at this time for adoption. BACKGROUND On July 30,2003, the Administration released a Proposed Budget totaling $152,362,436 for the General Fund balanced with 7.299 mills, exclusive of debt service. This millage maintained current basic service levels, funded operational costs for projects expected to be completed during FY 2004, and funded enhanced service levels. The process to balance this budget was an extremely challenging one. A significant effort was made to balance the needs of the community with those operational costs for decisions made in previous years. The Proposed Budget recommends implementing over $6.2 million of newly identified efficiencies within the organization generated through reallocation and reduction of current operating expense. Further, 68 positions have been eliminated, 15 of which were filled. Additionally, this budget incorporates approximately $1.6 million in increases to fees, some of which had not been increased in over 11 years. Adopting Tentative Budgets September 4, 2003 Page two As part of the annual budget process, the Administration gave each department a "Core Budget" consisting of current year operating expenses at 95%. Department heads were instructed to look carefully for efficiencies and savings within the current and proposed operations of their Departments in order to meet the Core. Additionally, it was necessary to explore other areas where revenues could be increased and as a result, a number of fees that are paid to the City were reviewed. In doing so, the budget includes a series of increases which bring the fees charged for certain services closer to their actual costs as well as closer to the levels other municipalities in South Florida charge for those services. The proposed budget included new or increased services in the net amount of $1.2 million. In the Police Department, several officers will be reassigned to proactive uniform patrol positions throughout the City. One sergeant and four officers have been reassigned from the Criminal Investigations Division, Special Investigations Squad. This transfer will not eliminate the services currently provided, but will enhance specialized field operations. Two officers have also been reassigned from the School Resource Office to assume uniform patrol duties. Their duties as police liaisons to the schools will be assumed by two retired police officers who will be contracted to provide a continued presence in the schools. One sergeant from the Support Services Division will be reassigned to uniform patrol. In addition, fifteen new sworn officers will be funded by the two Redevelopment Areas within Miami Beach as part of our continued community policing initiatives. These efforts will result in a total of twenty three additional sworn uniform officers for the Patrol Division. The Parks and Recreation Department will undergo a reorganization that will enable the department to be much more responsive and accountable for quality recreation services. A key component of this reorganization is the creation of designated facility managers who will have the responsibility for the management and the offering of services in their respective facilities. The larger City facilities, including the new North Shore Park and Youth Center, the expanded Scott Rakow Youth Center and Flamingo Park will each have their own manager. Each of the facilities will also have additional resources to deliver the services desired and requested by our citizens, The North Shore Park and Youth Center, Normandy Isle Park and Pool and the expanded Scott Rakow Youth Center, will receive approximately $1.1 million in staff and resources to open and operate under our new structure and service levels. Programming at Fairway, Tatum and Normandy Shores Parks will be eliminated and those resources will be used for the newer expanded facilities. These parks will be used for athletic programs, open field play, and as satellite facilities when needed to accommodate program volume needs from the newer facilities in North Beach. These closings are a conscious effort by the department to effectively manage their resources and provide quality programming throughout the City. The City's Beach Patrol will be supplemented by a new Park Ranger program which will provide additional security and monitoring of our parks and beaches, improved customer service and enhances public safety. This program will deploy 11 full-time Park Rangers throughout our parks and beaches and two part-time Park Rangers to provide support and relief. These enhancements are being funded through our community policing program Adopting Tentative Budgets September 4, 2003 Page three from the Redevelopment Agency and with reallocated security funds from Parks and Recreation. As a result of this program, it is recommended that the City close two lifeguard towers located on 81st and 83ra Streets and shift remaining area lifeguard towers located on 7th, 79th, and 85th Streets to provided coverage in the North Shore Open Space Park. It is also recommended that the Beach Patrol shifts be reduced from ten hours to eight hours during nine months ofthe year (resulting in a year-round schedule of 5 eight-hour days per week) and that temporary lifeguard positions be reduced. The Public Works Department will also undergo a reorganization that will streamline the department and the services it provides. As a result, several enhancements are proposed. The Sanitation Division has consolidated litter routes allowing savings to fund two crews that will be dedicated to the operation of the new MadVac XL 600's and replace hand- sweeping crews in residential areas. Mechanization of this function will increase the frequency in these residential areas and allow the Division to reassign hand-sweeping crews to areas currently being cleaned on an as needed basis. This service enhancement continues to make the Division more proactive to litter control around the City. Additional savings will be used to fund the South Beach Service Team Superintendent position; who will act as a link between the business owners and the City of Miami Beach Departments. This enhancement is a vital part of the City's vision to consolidate the customer service core, to restructure the organization to include a middle management layer and ensure the success 0 f the Sanitation, South Beach Service Team. Additional enhancements in this department include the creation of an additional streetlight maintenance crew to maintain the newly constructed capital projects and provide adequate maintenance and repair of citywide lighting; the establishment of a waterway maintenance drainage system cleaning capability through the use of additional contractual services; continuing the development of an Infrastructure Management System which will integrate all the maintenance efforts within the various divisions of Public Works Department into a centralized maintenance management system; and continuing the development of a City Geographic Information System (GIS) which would provide a detailed layered presentation of all maintenance, construction and infrastructure. In the Building Department, one Senior Building Inspector has been added to enhance our Building Code Compliance program on a proactive basis. In the Planning Department, one additional Planner and an Office Associate III have been funded to staff the concurrency function that is being transferred from the Public Works Department. An enhancement in the City Clerk's Office will provide full funding of the Secondary Audio Program (SAP) in Spanish which will provide better communication with our Spanish-speaking residents through the live translation of City Commission meetings and various other City meetings on the City's government-access cable channel 20. Additionally, a Code Compliance Officer is being added to provide expanded community interaction in the areas of occupational license, certificate of use and resort tax. Adopting Tentative Budgets September 4, 2003 Page four CONCLUSION The Administration recommends adoption of the attached Resolution which incorporates the revisions discussed above and establishes tentative budgets for General, Enterprise, and Internal Service Funds for Fiscal Year 2003/04, subject to a second public hearing scheduled on Thursday, September 18, 2003 at 5:01 P.M. JMG:PDW:JC ~ CITY OF MIAMI BEACH NOTICE OF A SPECIAL m CITY COMMISSION MEETING ~ NOTICE IS HEREBY given that a Special Commission Meeting will be held by th~ City Commission of the City of Miami Beach, on Thursday, September 4, 2003, in the Commission Chambers, 3rd floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida, at the times listed below. at 5:01 p.m.: . A PUBLIC HEARING ADOPTING THE PROPOSED MILLAGE RATE AND BUDGET FOR FISCAL YEAR 2003104 FOR THE CITY OF MIAMI 'BEACH. at 5:02 p.m.: . A PUBLIC HEARING ADOPTING THE PROPOSED MILLAGE RATE AND BUDGET FOR FISCAL YEAR'2003lO4 FOR THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT. In addition, the City Commission may discuss other City business at this meeting. Inquiries concerning this meeting should be directed to the Office of Management and Budget at (305) 673-7510 I Robert E. Parcher, City Clerk 'City of Miami Beach Pursuant to Section 286.0105, Fla Stat., the City hereby advises the public that: if a person decides to appeal any decision made by the City Commission with respect to any matter considered at its meeting or its hearing, such person must ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the City for the introductioo or admission of otherwise inadmissible or Irrelevant evidence, nor does It authorize challenges or appeals not otherwise allowed by law. In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodation to particil?ate in this proceeding, or to request information on access for persons with disabilities, or to request this publication in accessible format, or to request sign language M~' Interpreters, should contact the City Clerk's office at (305) 673-7411, no _'" later than four days prior to the proceeding. If hearing impaired, IIIW contact the City Clerk's office via the Florida Relay Service numbers, .. (800) 955-8771 (TTY) or (800) 955-8770 (VOICE). ; f "'" Ad.I2i02" ~ eft ... :z: I :< . c f:) ! !! I i I .: .: .: . ~ . 'I . - .. . Cl . I I