Contract with Southern Recreation Inc. 02011 3o��Z
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CONTRACT NO. 2010-1090
BETWEEN THE CHILDREN'S TRUST
AND City of Miami Beach
FOR Group, Individual, and Home Visitation
Agency's address: 1700 Convention Center Drive
Miami Beach, FL 33139
Agency's federal identification number: 59-6000372
Vendor's identification number: CITYO109
Effective term: 8/1/2019 through 7/31/2020
Contract amount shall not exceed: $294,818.00
Required match amount(if applicable): $0.00
Approved by resolution number: ,2019-71
Agency's authorized official for notices
Agency's custodian of public records (applicable if City Clerk
Agency is subject to Chapter 119, Florida Statutes):
THIS CONTRACT is between The Children's Trust, whose address is 3150 SW 3rd Avenue, 8th Floor, Miami, FL 33129,
and City of Miami Beach, hereafter referred to as "Provider," whose address is listed above.
In consideration of the mutual covenants herein, The Children's Trust and Provider (hereafter collectively referred
to as "Parties") agree as follows:
This Contract is subject to funding availability and Provider's performance.
A. TERMS OF RENEWAL, if applicable
In the sole discretion of The Children's Trust, this Contract may be renewed with Provider's authorization. Contract renewals
will be contingent upon The Children's Trust's board ("board") approval and in accordance with applicable solicitation
documents for services provided. Such renewal may not exceed five (5) terms. In determining whether to renew Provider's
contract, The Children's Trust will consider factors that include, but are not limited to the following:
1. Continued demonstrated and documented need for:the services.
2. Provider's satisfactory program performance, fiscal performance, and compliance with the terms of the Contract,
as determined by The Children's Trust in its sole discretion.
3. Availability of funds.
B. SCOPE OF SERVICES
All Providers
1. Provider agrees to render services in accordance with Attachment A: Scope of Services (hereafter "Services"),
to this Contract. Provider shall implement the Services in a manner deemed satisfactory to The Children's Trust.
Any modification to the Services shall not be effective until approved, in writing, by The Children's Trust and
Provider.
2. The Services activities and performance measures, as well as complete and accurate data and programming
information, as appropriate, will be used in the evaluation of Provider's overall performance.
3. Provider agrees that all funding for direct community services provided by The Children's Trust, pursuant to this
Contract, will be used exclusively for Services in and for the benefit of Miami-Dade County residents. Direct
community services refer to services or programs such as after-school, summer and parenting services offered to
children and families in Miami-Dade County.
School-based Health Providers only
In addition to the three requirements above, the school-based health providers must abide by the following:
4. Services under this Contract shall be available to all students, upon referral, at the designated school sites
regardless of financial status or social/economic background. Provider is responsible for the clinical supervision of all
direct staff.
5. Provider is solely responsible for securing compliance with any applicable state and federally mandated
requirements for consents for health services, including medical treatment, and compliance with notification of
privacy practices. Provider shall secure parental consent for health services. All consents for treatment shall
specifically state that all treatment is being rendered by Provider and not by The Children's Trust.
6. Provider shall comply with applicable state and federal laws and Miami-Dade County Public Schools' (M-DCPS)
policies and regulations relating to the confidentiality of student records and information. Provider assures it shall
provide the parents, or the student who is beyond the age of eighteen (18), the right of access to medical records,
as specified in section 228.093, Florida Statutes, and Rule 6A-1.0955, F.A.C.
7. Upon request from the Florida Department of Health, Provider shall provide evidence of appropriate credentials
and/or licenses of all direct staff assigned to the schools.
8. Where applicable, Provider shall comply with the Health Insurance Portability and Accountability Act of 1996
(HIPAA), as well as, all regulations promulgated thereunder(45 CFR Parts 160,162, and 164).
9. Provider may apply for Medicaid reimbursement, third party billing or any type of reimbursement available to
patients. Provider is solely responsible for compliance with, and adherence to, all state and federal laws and
regulations for health care related services, including, but not limited to, privacy and confidentiality.
C. TOTAL FUNDING
Subject to the availability of funds, the maximum amount payable for Services rendered under this Contract shall not
exceed the amount stated above. Provider agrees that the amount payable under this Contract may be reduced at the sole
option of The Children's Trust with a proportional reduction in services. Provider agrees to adhere to Attachment B: Other
Fiscal Requirements, Budget and Method of Payment, of this Contract.
D. FISCAL MANAGEMENT
1. Double Billing and Payments
Provider costs or earnings claimed under this Contract may not also be claimed under any other contract or grant
from The Children's Trust or, unless such claim is denied by The Children's Trust, from any other agency. Any claim
for double payment by Provider shall be a material breach of this Contract.
2. No Supplanting of Existing Public Funds
The Children's Trust funding may not be used as a substitute for existing resources or for resources that would
otherwise be available for children's services, or to replace funding previously provided by, and currently available
from, local and state funding sources for the same purpose. A violation of this section is a material breach of this
Contract.
3. Capital Equipment
Capital equipment is individual items with a value of$1,000.00 or greater which have a life expectancy of more than
one (1) year.
All capital equipment acquired by Provider valued at less than $10,000.00 and reimbursed by The Children's Trust
shall be capitalized by the Provider, and Provider shall retain all rights and possession of equipment unless this
Contract is subject to termination or early cancellation.
Should this Contract be terminated or not renewed, The Children's Trust may, in its sole discretion, acquire rights
and possession of all reimbursed capital equipment that is not fully depreciated.
All capital equipment acquired by Provider valued as equal to or greater than $10,000.00 and reimbursed by The
Children's Trust shall be capitalized by The Children's Trust, and The Children's Trust shall retain all rights to that
equipment until the item is fully depreciated. Should this Contract be subject to termination or early cancellation,
The Children's Trust, in its sole discretion, may acquire possession of all reimbursed capital equipment that is not
fully depreciated.
Any or all such qualifying capital equipment shall be returned to The Children's Trust or its designee(s) upon
request. Provider is to maintain proof of Property Coverage in accordance with the insurance requirements
prescribed in Section K: Insurance Requirements of this Contract.
4. Assignments and Subcontracts
Provider shall not assign this Contract to another party. Provider shall not subcontract any Services under this
Contract without prior written approval of The Children's Trust.
For contracts involving direct community services, Provider and subcontractor must be qualified to conduct
business in the state of Florida at the time that a subcontractor agreement is executed.
In any subcontract, Provider shall incorporate language from this Contract into each subcontract and shall require
each subcontractor providing Services to be governed by the terms and conditions of this Contract. Provider shall
submit to The Children's Trust a copy of each subcontract to this Contract within 30 (thirty) calendar days of its
execution. Subcontractors are only entitled to reimbursement for services rendered upon receipt of executed
subcontracts. All subcontractors are subject to monitoring by Provider and/or The Children's Trust, in the same
manner as Provider under the terms of this Contract. Provider acknowledges and agrees that The Children's Trust
and any subcontractor to this Contract have authority to communicate and exchange information about the
Contract, the program and/or fiscal issues. Provider waives any and all claims, demands, and/or legal action based
upon any such communications.
Provider shall be responsible for all Services performed and all expenses incurred under this Contract, including
Services provided and expenses incurred by any and all subcontractors. Provider, not The Children's Trust, shall be
solely liable to any subcontractor and for all expenses or liabilities incurred under any subcontract.
All payments to any contracted subcontractor shall be paid directly by Provider to the subcontractor. The Children's
Trust shall not pay any subcontractor unless specifically agreed to in writing by The Children's Trust with notification
to the Provider. In such instances, The Children's Trust reserves the right to require verification from Provider and/or
subcontractor of payment due for satisfactory work performed by the subcontractor.
5. Religious Purposes
Provider and/or its faith-based community partner shall not use any funds provided under this Contract to support
any inherently religious activities, including, but not limited to, any religious instruction, worship, proselytization,
publicity or marketing materials. Any such use by Provider shall be a material breach of this Contract.
6. Lobbying
Provider shall not use any funds provided under this Contract or any other funds provided by The Children's Trust for
lobbying any federal, state or local government or legislators. Any such use by Provider shall be a material breach of
this Contract.
7. Adverse Action or Proceeding
Provider shall not use any funds awarded by The Children's Trust, under this Contract or otherwise for legal fees, or
any legal or other such actions, including, but not limited to, active investigations that Provider is a party or witness.
Any such use by Provider shall be a material breach of this Contract.
8. Compliance
Provider agrees to maintain and ensure its compliance, as applicable, with federal, state, county and local laws. This
includes, but is not limited to, adherence to IRS rules and regulations requiring timely filing of tax documents to
maintain tax-exempt status and payment of payroll taxes, as applicable, throughout the term of the Contract and
any such renewals thereof.
Provider further agrees to maintain a current listing of its agency, program(s) and site(s) in the HELPPages resource
directory available online and used by 211, Miami-Dade County's health and human services information and referral
helpline, managed by Jewish Community Services of South Florida, Inc.
E. INDEMNIFICATION BY PROVIDER
1. Government Entity
Subject to the limitations set forth in section 768.28, Florida Statutes, both parties agree to be fully responsible for
their own acts of negligence, or their agents' negligence when acting within the scope of their employment, and
agree to be liable for any damages resulting from said negligence. Nothing herein is intended to serve as a waiver of
sovereign immunity to any party to which sovereign, immunity may be applicable. Nothing herein shall be
construed as consent by a state agency or political subdivision of the State of Florida to be sued by third parties in
any matter arising out of any agreement, as defined in section 768.28, Florida Statutes.
2. All Other Providers
Provider shall indemnify, defend, and hold harmless The Children's Trust and its officers, employees, agents and
instrumentalities from any and all liability, losses or damages, including reasonable attorney fees and costs of
defense, which The Children's Trust or its officers, employees, agents or instrumentalities may incur as a result of
claims, demands, suits, causes of action or proceedings of any kind or nature arising out of, relating to, or resulting
from the performance of this Contract by Provider or its employees, agents, servants, partners, principals or
subcontractors, except matters arising from The Children's Trust's negligence, willful or wanton acts or omissions.
Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of The Children's Trust where applicable, including appellate proceedings,
and shall pay all costs, judgments and reasonable attorney fees which may issue thereon. Provider agrees that any
insurance protection required by this Contract or otherwise provided by Provider shall in no way limit the
responsibility to indemnify, keep and save harmless and defend, The Children's Trust or its officers, employees and
agents.
The provisions of this section on indemnification shall survive the expiration or termination of this Contract
F. INTELLECTUAL PROPERTY AND RIGHT TO DEVELOPED MATERIALS
Where funding from this Contract is used to produce original or non-minor alterations and/or enhancements to
software designs or methods or techniques, writing, data, sound recordings, pictorial reproductions, drawings or
other graphic representations and works of similar nature (hereinafter "developed materials"), legal title and every
right, interest, claim or demand of any kind in and to any copyright, trademark or patent, or application for the
same, in such developed materials will vest in Provider. Notwithstanding the foregoing, Provider agrees to grant The
Children's Trust a worldwide, perpetual, royalty-free and non-exclusive license, for The Children's Trust to use,
duplicate and/or disclose such developed materials, in whole or in part, to others acting on behalf of The Children's
Trust, and other providers funded by The Children's Trust, provided that such use, duplication, or disclosure does not
compromise the validity of any developed materials or any copyright, trademark or patent rights thereto. Such
license shall not extend to scientific publications. In the event of a dispute, both parties agree to participate in
meditation to resolve the matter.
G. INTELLECTUAL PROPERTY LICENSING FEES AND COSTS
If Provider incorporates Intellectual Property, third party software, to provide Services required under this Contract,
Provider is solely responsible for payment of required licensing fees and costs. Such licensing should be in the exclusive
name of Provider.
H. PUBLIC RECORDS
For purposes of this section, the term "public records" shall mean all documents, papers, letters, electronic
communications, maps, books, tapes, photographs, films and video recordings, sound recordings, data processing
software, or other material, regardless of the physical form, characteristics or means of transmission, made or
received, pursuant to law or ordinance or in connection with the transaction of The Children's Trust official business.
Pursuant to section 119.0701, Florida Statutes, if the Provider meets,the definition of "Contractor" as defined in
Section 119.0701(1)(a), the Provider shall:
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1. Keep and maintain public records required by The Children's Trust to perform the services under this
Contract.
2. Upon request from The Children's Trust's custodian of public records, provide The Children's Trust with a
copy of the requested records or allow the records to be inspected or copied within a reasonable time at a
cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by
law.
3. Ensure that public records that are exempt and/or confidential from public records disclosure requirements
are not disclosed except as authorized by law for the duration of the Contract term and following completion
of the Contract if the Provider does not transfer the records to The Children's Trust.
4. Upon completion of the Contract, transfer, at no cost, to The Children's Trust all public records in possession
of Provider or keep and maintain public records required by The Children's Trust to perform the service. If
Provider transfers all public records to The Children's Trust upon completion of the Contract, Provider shall
destroy any duplicate public records that are exempt and/or confidential from public records disclosure
requirements. If Provider keeps and maintains public records upon completion of the Contract, Provider shall
,meetall applicable requirements for retaining public records. All records stored electronically must be
provided to The Children's Trust, upon request from The Children's.Trust's custodian of public records, in a
format that is compatible with The Children's Trust's information technology systems.
IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
PROVIDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF .
PUBLIC RECORDS AT 305.571.5700 EXT. 292, MURIEL.JEANTY@THECHILDRENSTRUST.ORG, 3150 SW 3RD
AVENUE, 8TH FLOOR, MIAMI, FLORIDA, 33129.
In the event Provider does not comply with the public records requirements set forth in Chapter 119, Florida Statutes, and
Section H of this Contract, The Children's Trust may avail itself of the remedies set forth in Sections I: Breach of
Contract and Remedies and J: Termination By Either Party of this Contract. Additionally, a Provider who fails to
provide the public records as required by law within a reasonable amount of time may be subject to penalties under
section 119.10, Florida Statutes.
I. BREACH OF CONTRACT AND REMEDIES
1. Breach
A material breach by Provider shall have occurred under this Contract as specified in other Sections of this Contract,
and also if Provider, through action or omission, causes any of the following:
a. Fails to comply with Background Screening, as required under this Contract or applicable law.
b. Fails to provide the Services outlined in the Scope of Services, Attachment A, within the effective term of
this Contract and to the satisfaction of the Children's Trust.
c. Fails to correct an imminent safety concern or take acceptable corrective action, as determined by The
Children's Trust.
d. Improperly uses The Children's Trust's funds allocated under this Contract as defined in Attachment B:
Other Fiscal Requirements, Budget and Method of Payment and/or Attachment A: Scope of Services.
e. Fails to furnish or maintain the certificates of insurance required by this Contract or as determined by The
Children's Trust.
f. Fails to meet or satisfy the conditions of award required by this Contract.
g. Fails to submit, or submits incorrect or incomplete, proof of expenditures to support Services & Activities
Management System (SAMIS) disbursement requests or advance funding disbursements; or, fails to submit,
or submits incomplete or incorrect, detailed reports of requests for payment, expenditures or final
expenditure reports, including, but not limited to, budgets, invoices and amendments in SAMIS or any other
format prescribed by The Children's Trust.
h. Fails to submit, or submits incomplete or incorrect, required reports pursuant to the Scope of Services,
Attachment A, in this Contract.
i. Refuses to allow The Children's Trust access to records or refuses to allow The Children's Trust to monitor,
evaluate and review Provider's program, including required client data.
j. Fails to comply with child abuse and incident reporting requirements.
k. Attempts to meet its obligations under this Contract through fraud, misrepresentation or material
misstatement.
I. Fails to correct deficiencies found during a site visit/observation, evaluation or review within a specified
reasonable time.
m. Fails to meet the terms and conditions of any obligation or repayment schedule to The Children's Trust or
any of its agencies.
n. Fails to maintain the confidentiality of client files, pursuant to Florida and federal laws.
o. Fails to fulfill in a timely and proper manner any and all of its obligations, covenants and stipulations in this
Contract.
p. Fails to submit an Annual Financial Statement Audit and a Program-Specific Audit, as applicable, in
accordance with Section 0: Records, Reports, Audits and Monitoring and Attachment D: Program-
Specific Audit Requirements of this Contract.
q. Fails to submit an Audit Engagement Letter for either the Annual Financial Statement Audit or the Program-
Specific Audit within thirty (30) calendar days after Provider's fiscal year end.
r. Fails to notify The Children's Trust within thirty (30) calendar days of nonpayment of payroll or other
required taxes imposed by the federal government, state of Florida, Miami-Dade County or other authorized
taxing entity.
s. Fails to comply with Section T: Regulatory Compliance, #9: Mandatory Disclosure.
The Children's Trust's decision not to enforce a breach of any of the provisions of this Contract does not entail waiver
of such breach unless expressly provided in writing by The Children's Trust. Additionally, waiver of any provisions of
this Contract shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification
of the terms of this Contract.
2. Remedies
If Provider fails to cure any breach within thirty (30) calendar days after receiving written notice from The Children's
Trust identifying the breach, The Children's Trust may pursue any or all of the following remedies:
a. The Children's Trust may, at its sole discretion, enter into a written Performance Improvement Plan
(PIP), if applicable, with Provider to cure any breach of this Contract as may be permissible under state or
federal law. Any such remedial plan shall be an addition to this Contract and shall not affect or render void
or voidable any other provision contained in this Contract, costs, or any judgments entered by a court of
appropriate jurisdiction.
b. The Children's Trust may suspend payment in whole or in part under this Contract by providing written
notice of suspension to Provider and specifying its effective date, at least five (5) business days before said
date. On the effective date of suspension, Provider may, at risk of nonpayment from The Children's Trust,
continue to perform the Services in this Contract but Provider shall promptly cease using The Children's
Trust logo and any other reference to The Children's Trust in connection with such Services. All payments to
Provider as of the date of suspension shall cease, except that at the sole discretion of The Children's Trust,
verified requests for payment for Services that were performed and/or for deliverables that were
substantially completed prior to the effective date of such suspension shall be rendered. The Children's
Trust may also suspend any payments in whole or in part under any other contracts entered into between
The Children's Trust and Provider by providing separate written notice to Provider of each such suspension
and specifying the effective date of suspension, which must be at least five (5) business days before the
effective date of such suspension. In this event, The Children's Trust shall continue to review and pay
verifiable requests for payment as provided for in such other contracts for services that were performed
and/or for deliverables that were substantially completed, at the sole discretion of The Children's Trust, prior
to the effective date of such suspension. Provider shall be responsible for all direct and indirect costs
associated with such suspension, including reasonable attorney fees.
c. The Children's Trust may terminate this Contract by giving written notice to Provider of such termination
and specifying the date of termination at least five (5) business days before the effective date of
termination. In the event of such termination, The Children's Trust may: (a) request Provider to deliver to
The Children's Trust clear and legible copies of all finished or unfinished documents, studies, surveys and
reports prepared and secured by Provider with Trust funds under this Contract, subject to the rights of
Provider as provided in Sections F: Intellectual Property and Rights to Developed Materials and G:
Intellectual Property Licensing Fees and Costs; (b) seek reimbursement of any Trust funds which have
been improperly paid to Provider under this Contract; (c) terminate further payment of Trust funds to
Provider under this Contract, except that The Children's Trust shall continue to review and pay verifiable
requests for payment for Services that were performed and/or deliverables that were substantially
completed, at the sole discretion of The Children's Trust, prior to the effective date of such termination;
and/or (d) terminate or cancel, without cause, any other contracts entered into between The Children's
Trust and Provider by providing separate written notice to Provider of each such termination and specifying
the effective date of termination, which must be at least five (5) business days before the effective date of
such termination, in which event The Children's Trust shall continue to review and pay verifiable requests for
payment as provided for in such other contracts for services that were performed and/or for deliverables
that were substantially completed, at the sole discretion of The Children's Trust prior to the effective date of
such termination. Provider shall be responsible for all direct and indirect costs associated with such
termination, including reasonable attorney fees.
d. The Children's Trust may seek enforcement of this Contract, including, but not limited to, filing an action
with a court of appropriate jurisdiction. Provider shall be responsible for all direct and indirect costs
associated with such enforcement, including reasonable attorney fees, costs and any judgments entered by
a court of appropriate jurisdiction, including all direct and indirect costs and reasonable attorney fees
through conclusion of all appellate proceedings, and including any final settlement or judgment.
J. TERMINATION OF THE CONTRACT
The Parties agree that this Contract may be terminated by either party with written notice to the other party of intent to
terminate at least thirty (30) calendar days prior to the effective date of such termination. Notwithstanding any other
provision in this Contract, in the event The Children's Trust determines that Provider engaged in fraud, misrepresentation
or material misstatement, or that it is in the best interest of The Children's Trust to terminate this Contract, The Children's
Trust may do so by giving written notice to Provider of such termination and specifying the effective date thereof at least
twenty-four (24) hours before the effective date of termination. The provisions of Section G: Intellectual Property
Licensing Fees and Costs and Section 0: Records, Reports, Audits and Monitoring shall survive the expiration or
termination of this Contract.
K. INSURANCE REQUIREMENTS
All Providers, Except State Agencies or Subdivisions
Upon execution of this Contract, or on the date commencing the effective term of this Contract, whichever is earlier,
Provider's insurance agent(s) shall submit the following, as may be applicable, to insurance@thechildrenstrust.org:
1) certificates of insurance naming The Children's Trust as an additional insured and the certificate holder on all applicable
policies; and all applicable policies shall be maintained in full force and effect for the entire term of this Contract; or
2) A letter of self-insurance indicating coverage applicable to a Florida municipal corporation required under this section or
as determined by The Children's Trust, except as required by Florida law for government entities.
Provider's failure to comply with this section shall be a material breach of this Contract. The Children's Trust will not
disburse any funds under this Contract until all required certificates of insurance or letter(s) of self-insurance have been
provided to and have been approved by The Children's Trust.
Provider will carry insurance policies in the amounts and with the requirements indicated below:
1. Workers' compensation insurance covering all employees, non-incorporated independent contractors or
consultants, and incorporated independent contractors or consultants that do not have workers' compensation
coverage or a valid state of Florida exemption on file with the Department of Labor, as required by Florida Statutes,
Chapter 440. Provider must notify The Children's Trust and provide the necessary certificate of insurance upon the
termination of the exemption. In the event that the Provider is no longer exempt from obtaining workers'
compensation insurance, the Provider must notify The Children's Trust and provide the necessary certificate of
insurance upon the termination of the exemption. The employer's liability portion will be a minimum of
$500,000.00/$500,000.00/$500,000.00.
2. Comprehensive general liability insurance, which shall include a rider or separate policy for sexual molestation
liability, in an amount not less than $500,000.00 combined single limit per occurrence and $1,000,000.00
aggregate in a policy year. The Children's Trust must be designated and shown as an additional insured and the
certificate holder with respects to this coverage. The general liability policy must contain coverage for the following:
a. Bodily injury
b. Property damage
c. No exclusions for abuse, molestation or corporal punishment
d. No endorsement for premises, only operations
3. Automobile liability coverage for all owned and/or leased vehicles of Provider, and non-owned coverage for its
employees and/or subcontractors and transportation companies transporting program participants. The
amount of coverage is $1,000,000.00 combined single limit per occurrence for bodily injury and property damage.
The Children's Trust must be designated and shown as an additional insured and the certificate holder with respect
to this coverage. Coverage can be purchased as non-owned without hired auto coverage when the cost is prohibitive
for hired automobile coverage, such as the case with the Florida Automobile Joint Underwriting Association; but
rental cars cannot be used in the course of Provider's regular operations. Rental cars may be used for travel to
attend conferences outside the tri-county area. Transportation companies used by the Provider for the funded
program must list The Children's Trust as a certificate holder and as an additional insured.
4. Automobile liability coverage for all owned and/or leased vehicles of Provider, and non-owned coverage for its
employees and/or subcontractors not transporting program participants. The minimum amount of coverage is
$300,000.00 combined single limit per occurrence for bodily injury and property damage. The Children's Trust must
be designated and shown as an "Additional Insured as Its Interests May Appear" with respect to this coverage.
Coverage can be purchased as non-owned without hired auto coverage when the cost is prohibitive for hired
automobile coverage, such as the case with the Florida Automobile Joint Underwriting Association; but rental cars
cannot be used in the course of Provider's regular operations. Rental cars may be used for travel to attend
conferences outside the tri-county area.
5. If applicable, special events coverage, as determined by The Children's Trust. The liability coverage will be the
same as the coverage and limits required for comprehensive general liability, and The Children's Trust must be
designated and shown as "Additional Insured as Its Interests May Appear." Special events policies are for short-term
functions and not meant to replace annual liability policies.The coverage is for the day or days of the event and
must provide coverage the day prior and the day following the event.
6. If applicable, professional liability insurance, as determined by The Children's Trust, with coverage amounts
determined by The Children's Trust, but not less than $250,000.00 per claim and in the aggregate. Defense costs
may be inside the limits of liability and the policy can be written on claims made form. Professional liability insurance
is generally required when the Scope of Services uses professional services that require certification or license(s) to
provide direct services to program participants.
7. If applicable, cyber security insurance with coverage amounts determined by The Children's Trust, but not less
than $1,000,000.00 for the effective term of the Contract and any renewals.
8. Proof of property coverage is required for all capital equipment greater than or equal to $10,000.00, and when
Provider has capital equipment owned by The Children's Trust and said capital equipment is under the care, custody
and control of.Provider. The Children's Trust must be shown on the evidence of property coverage as a Loss Payee.
Property coverage shall survive the expiration or termination of this Contract until such time.the ownership of the
capital equipment is transferred to Provider, or such capital equipment is returned to The Children's Trust.
9. All required coverages may be afforded via commercial insurance, self-insurance, a captive or some combination
thereof.
Certificate Holder
Certificate holder must read:
The Children's Trust
3150 SW 3rd Avenue, 8th Floor
Miami, FL 33129
Classification and Rating
If the coverage will be provided via commercial insurance, all required policies listed above shall be issued by
companies authorized to do business under the laws of the state of Florida, with the following qualifications:
1. The company must be rated no less than "B" as to management, and no less than "Class V" as the financial
strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New
Jersey, or its equivalent, subject to the reasonable approval of The Children's Trust.
2. Provider and or Provider's insurance agent, as applicable, shall notify The Children's Trust, in writing, of any
material changes in insurance coverage, including, but not limited, to any renewals of existing insurance
policies, not later than thirty (30) calendar days prior to the effective date of making any material changes
to the insurance coverage except for 10 (ten) calendar days for lack of payment changes. Provider shall be
responsible for ensuring that all applicable insurances are maintained and submitted to The Children's Trust
for the duration of this Contract.
3. In the event of any change in Provider's Scope of Services, Attachment A, The Children's Trust may
increase, waive or modify, in writing, any of the foregoing insurance requirements. Any request by a
Provider to decrease, waive or modify any of the foregoing insurance requirements must be approved, in
writing, by The Children's Trust prior to any such decrease, waiver or modification.
4. In the event that an insurance policy is canceled, lapses or expires during the effective period of this
Contract, The Children's Trust shall withhold all payments to Provider until a new certificate of insurance, as
required under this Contract, is submitted and approved by The Children's Trust. The new insurance policy
shall cover the time period commencing from the date of cancellation of the prior insurance policy. Provider
shall submit the required certificate of insurance within thirty (30) calendar days of cancellation, lapse or
expiration. Failure to provide said certificate of insurance will be considered a material breach of the
Contract, which may result in The Children's Trust waiving payment or terminating the Contract.
5. The Children's Trust may require Provider to furnish additional and different insurance coverage, or both, as
may be required from time to time under applicable federal or state laws or The Children's Trust's
requirements. Provision of insurance by Provider, in no instance, shall be deemed to be a release, limitation,
or waiver of any claim, cause of action or assessment that The Children's Trust may have against Provider for
any liability of any nature related to performance under this Contract or otherwise.
All insurance required hereunder may be maintained by Provider pursuant to a master or blanket policy or policies of
insurance.
Insurance Requirements for State of Florida Agencies or Political Subdivisions
As an agency or political subdivision of the State of Florida, Provider agrees it is subject to the express provisions and
limitations of section 768.28, Florida Statutes.
L. PROOF OF TAX STATUS
Provider is required to keep and have the following documentation readily available for review by The Children's Trust:
1. An Internal Revenue Service(IRS) tax status determination letter, if applicable.
2. The two (2) most recent IRS form 990 or applicable tax return filing within six (6) months of the end of Provider's
fiscal year or other appropriate filing period permitted by law.
3. IRS form 941: employer's quarterly federal tax return. If required by The Children's Trust, Provider agrees to
submit form 941 within the timeframe established by IRS Publication 15, and if applicable, all state and federal
unemployment tax filings. If form 941 and unemployment tax filings reflect a tax liability, then proof of payment
must be submitted within sixty (60) calendar days after the quarter ends.
M. NOTICES
Written notices pursuant to this Contract shall be sent via electronic mail or postal mail for each party appearing on the
first page of this Contract. Notices to The Children's Trust shall be marked to the attention of its president/CEO. Notices to
Provider shall be marked to the authorized official identified on page 1 of this contract. Each party is responsible for
advising the other party, in writing, of any changes to responsible personnel for accepting notices under this Contract,
electronic address, mailing address, and/or telephone number.
N. AUTONOMY
The Parties agree that this Contract recognizes the autonomy of, and stipulates or implies no affiliation between, the
contracting Parties. Provider is only a recipient of funding support and is not an employee, agent or instrumentality of The
Children's Trust, and Provider's agents and employees are not agents or employees of The Children's Trust.
O. RECORDS, REPORTS, AUDITS AND MONITORING
1. Accounting Records
Provider shall keep accounting records that conform to generally accepted accounting principles (GAAP). In addition to any
requirements for retaining records pursuant to Section H, Public Records, all such records will be retained by Provider for
not less than five (5) years beyond the last date that all applicable terms of this Contract have been complied with, final
payment has been received and appropriate audits have been submitted to and accepted by The Children's Trust.
However, if any audit, claim, litigation, negotiation or other action involving this Contract or modification hereto has
commenced before the expiration of the retention period, then the records shall be retained until completion of the action
and resolution of all issues which arise from it, or until the end of the regular retention period, whichever is later.
2. Financial Statement Audit
Within one hundred eighty (180) calendar days from the close of its fiscal year, Provider's independent certified public
accounting firm (CPA) must electronically submit to The Children's Trust all the following documents, which together
comprise an Annual Financial Statement Audit conducted in accordance with GAAP and standards contained in
Government Auditing Standards issued by the Comptroller General of the United States (The Yellow Book). The required
items are:
a. An annual financial statement audit, performed by a CPA firm that is licensed and registered to conduct business
with the Florida Department of Business and Professional Regulation.
b. An Annual Financial Statement Audit conducted in accordance with auditing standards generally accepted in the
United States of America, and the standards applicable to financial audits contained in Government Auditing
Standards.
c. Written communication encompassing the requirements of AU-C section 265, "Communicating Internal Control
Related Matters Identified in an Audit."
d. Written communication encompassing the requirements of AU-C section 260, "The Auditor's Communication With
Those Charged With Governance."
e. A Single Audit conducted in accordance with OMB "Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards" or the Florida Single Audit Act, Florida Statutes 215.97, if applicable.
f. A management letter; if no management letter is prepared by Provider's CPA firm, then the CPA firm must
expressly confirm, in writing, that no management letter was issued.
If Provider's Annual Financial Statement Audit is prepared by the Florida Auditor General, then the due date for submitting
the annual financial statement audit, as defined, is two hundred seventy (270)calendar days after the close of Provider's
fiscal year.
If Provider is required to have a Single Audit, it agrees to have its CPA firm submit the schedule of expenditures pertaining
to awards, summary schedule of prior audit findings, applicable auditor's reports and the corrective action plan, if
applicable.
3. Program-Specific Audit
Within one hundred eighty (180) calendar days of the close of its fiscal year, Provider is required to provide a Program-
Specific Audit related to the Contract to The Children's Trust, in addition to the Annual Financial Statement Audit. The
Program-Specific Audit shall be performed by an independent CPA firm that: is licensed and registered to conduct business
with the Florida Department of Business and Professional Regulation; has performed audits under Government Auditing
Standards; and is either a member of the AICPA or FICPA peer review program to include government engagement reviews.
This Program-Specific Audit must encompass an audit of The Children's Trust's Contract(s) as specified in Attachment D:
Program-Specific Audit Requirements.
4. Audits Submission Method
The Provider's CPA firm must transmit Provider's annual financial statement audit and the required Program-Specific Audit
related to the Contract to The Children's Trust, within the timeframe specified above in Section 0, subsections 2 and 3, via
electronic mail or through another online system identified by The Trust, unless otherwise previously agreed upon, in
writing, by the Trust and Provider.
.. 5. Audit Extensions
Audit extensions may be granted by The Children's Trust upon receipt, in writing, of such request with appropriate
justification by Provider and for a period of time not to exceed sixty (60) calendar days after the initial due date. A copy of
the engagement letter, along with the anticipated audit completion date and any concerns from Provider's CPA firm
related to the audit must accompany the request. Approved audit extension requests allow for the continuation of
payment until such time that the extension expires.
In the event that either the Annual Financial Statement Audit or the Program-Specific Audit is not received ina timely
manner and in accordance with the previously stated due dates and an audit extension has not been approved, then The
Children's Trust shall withhold all payments to Provider until the documents are received and deemed by The Children's
Trust.
6. Engagement Letters
Audit engagement letters are due to The Children's Trust thirty (30) calendar days after the end of Provider's fiscal year.
Provider agrees to submit an audit engagement letter electronically to engagementletters@thechildrenstrust.org. Failure to
submit an audit engagement letter may result in a breach of Contract, or other remedy, as deemed appropriate by The
Children's Trust.
7. List of Approved Certified Public Accounting Firms
To receive reimbursement for the preparation of the Program-Specific Audit, as defined, Provider must choose from a list of
approved CPA firms, which are posted on The Children's Trust's website. Inclusion in this pre-approved CPA vendor pool
requires a CPA firm to meet three (3) criteria, which are enumerated in Attachment B: Other Fiscal Requirements,
Budget and Method of Payment.
8. Access to Records
Provider shall permit access to all records, including subcontractor records, as per the Supporting Documentation
Requirements in Attachment B: Other Fiscal Requirements, Budget and Method of Payment, which relate to this
Contract at its place of business during regular business hours at a date and time mutually agreed upon by Provider and
The Children's Trust.
Provider agrees to deliver such assistance as may be necessary to facilitate a review or audit by The Children's Trust to
ensure compliance with applicable accounting, financial and programmatic standards. This would include access by The
Children's Trust, or its designee, to Provider's independent auditor's work papers for complying with federal, state and local
requirements. The Children's Trust reserves the right to require Provider to submit to an audit by an auditor of The
Children's Trust's choosing and at The Children's Trust's expense.
9. Program Metrics
Provider agrees to permit The Children's Trust personnel or The Children's Trust contracted agents/consultants to perform
random scheduled and/or unscheduled site visits, reviews and evaluations of the program which is the subject of this
Contract, including any subcontracts under this Contract.
Provider shall permit The Children's Trust or contracted agents to conduct site visits, client interviews, client assessment
surveys, fiscal/administrative review and other assessments deemed reasonably necessary at the sole discretion of The
Children's Trust. Program Metrics reports, which provides real time data can be accessed through Trust Central.
Administrative or Fiscal findings will be discussed with Provider and, in accordance with specifications provided by The
Children's Trust, Provider will remedy all deficiencies cited in the report from Trust Central as described in Section I:
Breach of Contract and Remedies.
To the extent permitted by law, school-based health Providers shall permit public health authorities and health oversight
agency (ies), that are charged with supervising health services program in schools, to conduct oversight and regulatory
activities authorized by law.
10. Client Records
School-based Health Providers only
School Health Programs are comprehensive services and shall be provided to in accordance with section 381.0056, Florida
Statutes. Provider agrees and shall require all sub-contractors to comply with all applicable state and federal privacy and
confidentiality laws, as relevant to the services provided under this contract.
The Florida Department of Health is statutorily authorized to review school health records of all students enrolled in the
public-school system, regardless of the form in which these records are kept, at all reasonable times for as long as records
are retained and in accordance with applicable law.
All other Providers
Provider shall make available to The Children's Trust expects all required information, as provided in Attachment A:
Scope of Services and Attachment C: Data Requirements and Program Metrics, to be entered directly in the
electronic data reporting system. If the Provider chooses to maintain physical records for participants, Provider agrees to
comply with all applicable state and federal laws on privacy and confidentiality.
All Providers
Safeguards of Electronic Protected Health Information (ePHI) •
The Children's Trust and Provider agree to use appropriate safeguards to prevent use or disclosure of protected health
information (PHI), covered under Health Insurance Portability and Accountability Act of 1996 (HIPAA) security regulations,
that is produced, saved, transferred or received in an electronic form. The parties shall maintain a comprehensive written
information security program that includes administrative, technical, and physical safeguards appropriate to the size and
complexity of their respective operations. Provider maintains that it will use appropriate safeguards to protect the
confidentiality, integrity, and availability of the PHI and ePHI that are created, received, maintained, or transmitted.
11. Internal Documentation/Records Retention
Provider agrees to maintain and, upon request of The Children's Trust, provide for inspection by The Children's Trust during
regular business hours the following, as may be applicable and subject to applicable confidentiality requirements: (1)
personnel files of employees, which include hiring records, background screening affidavits, job descriptions, verification of
education and evaluation procedures; (2) authorized time sheets, records and attendance sheets to document the staff
time billed to provide Services pursuant to this Contract; (3) daily activity logs and monthly calendars of the provision of
Services pursuant to this Contract; (4) training modules; (5) pre- and post-session questionnaires; (6) all participant
attendance records; (7) participant consent and information release forms; (8) agency policies and procedures; and (9)
such other information related to Services provision as described in Attachment A: Scope of Services and as required
by this Contract. In addition to any requirements for retaining records pursuant to Section H, Public Records, Provider shall
retain all records for not less than five (5) years beyond the last date that all applicable terms of this Contract have been
complied with and final payment has been received, and appropriate audits have been submitted to and accepted by The
Children's Trust and/or other appropriate agency.
12. Confidentiality
Provider and The Children's Trust understand that during the course of performing the Services hereunder, each party may
have access to certain confidential and proprietary information and materials of the other party in order to further
performance of the Services. The Parties shall protect confidential information, comply with applicable federal and state
laws on confidentiality, and engage in measures to prevent unauthorized use, dissemination or publication of confidential
information regardless of the source of such information. Any information determined to be confidential must be clearly
marked as such. The Parties shall not disclose confidential information to any third party (except that such information
may be disclosed to such party's attorneys), or to any employee of such party who does not have a need to know such
information, which need is related to performance of a responsibility hereunder. However, this Contract imposes no
obligation upon the Parties with respect to confidential information which: (a) was lawfully known to the receiving party
before receipt from the other; (b) is or becomes a matter of public knowledge through no fault of the receiving party; (c) is
rightfully received by the receiving party from a third party without restriction on disclosure; (d) is independently
developed by or for that party; (e) is disclosed under operation of law; (f) is disclosed by the receiving party with the other
party's prior written approval; or (g) is subject to Chapter 119 of the Florida Statutes or is otherwise required to be
disclosed by law. In any event, Provider shall be responsible for defending its claim that any information submitted to The
Children's Trust is confidential, trade secret, or otherwise exempt from inspection and copying under Florida's Public
Records Law, including, but not limited to, defending or indemnifying The Children's Trust in the event that a claim or case
is brought against The Children's Trust, subject to the limitations set forth in section 768.28, Florida Statutes. Provider shall
specifically require all subcontractors to comply with this paragraph. The confidentiality provision of this Contract shall
remain in full force and effect after the termination of this Contract.
13. Data Security Obligation
A. Standard of Care
1. Provider acknowledges and agrees that, in the course of its Contract with The Children's Trust, Provider
may, directly or indirectly, receive or have access to Sensitive Personal Identifiable Information (Sensitive
PII) or Personal Identifiable Information (PII).
Sensitive PII is defined as an individual's (i) government-issued identification number (including, without
limitation, social security number, driver's license number or state-issued identified number); (ii) financial
account number, credit card number, debit card number, credit report information, with or without any
required security code, access code, personal identification number or password, that would permit access to
an individual's financial account; or(iii) biometric or health data.
PII is defined as Sensitive PII or any of the following:
i. An individual's first name or first initial and last name in combination with any one or more of the following
data elements for that individual:
1. A social security number;
2. A driver license or identification card number, passport number, military identification number, or other
similar number issued on a government document used to verify identity;
3. A financial account number or credit or debit card number, in combination with any required security
code, access code, or password that is necessary to permit access to an individual's financial account;
4. Any information regarding an individual's medical history, mental or physical condition, or medical
treatment or diagnosis by a health care professional; or
5. An individual's health insurance policy number or subscriber identification number and any unique
identifier used by a health insurer to identify the individual.
ii. User name or e-mail address, in combination with a password or security question and answer that would
permit access to an online account.
Notwithstanding the foregoing, PII shall not include information (1) about an individual that has been made publicly
available by a federal, state, or local governmental entity; or (2) that is encrypted, secured, or modified by any other
method or technology that removes elements that personally identify an individual or that otherwise renders the
information unusable.
Provider shall comply with the terms and conditions set forth in this Contract in its collection, receipt, transmission,
storage, disposal, use and disclosure of such Sensitive PII or PII, and shall be responsible for the unauthorized collection,
receipt, transmission, access, storage, disposal, use and disclosure of Sensitive PII or PII under its control or in its
possession. Furthermore, Provider shall be responsible for the actions and omissions of all Authorized Persons concerning
the treatment of such Sensitive PII or PII as if they were Provider's own actions and omissions.
Authorized Persons is defined as (i) Provider's employees who have a need to know or otherwise access PII to enable
Provider to perform its obligations under this Contract. ; or (ii) Provider's subcontractors approved by The Children's Trust
who have a need to know or otherwise access PII to enable Provider to perform its obligations under this Contract, and who
are bound in writing by confidentiality obligations sufficient to protect PII in accordance with the terms and conditions of
this Contract.
2. All data collected on behalf of The Children's Trust is deemed to be property of The Children's Trust and is not
property of Provider.
3. In recognition of the foregoing, Provider agrees and covenants that it shall:
a. Keep and maintain all such Sensitive PII or PII strictly confidential.
b. Use and disclose Sensitive PII or PII solely and exclusively for the purposes for which the Sensitive
PII or PII, or access to it, is provided pursuant to the terms and conditions of this Contract, and
shall not divulge, communicate, use, sell, rent, transfer, distribute, or otherwise disclose or make
available Sensitive PII or PII for Provider's own purposes or for the benefit of anyone other than The
Children's Trust, without The Children's Trust's prior written consent, which may be withheld in The
Children's Trust's sole and absolute discretion.
c. Not, directly or indirectly, disclose Sensitive PI1 or PII to an Unauthorized Third Party, without
express written consent from The Children's Trust, which may be withheld in its sole and absolute
discretion. An Unauthorized Third Party is any person other than an Authorized Person. If any
person or authority makes a demand on Provider purporting to legally compel it to divulge any
Sensitive PII or PII, Provider shall (i) immediately notify The Children's Trust of the demand before
such disclosure so that The Children's Trust may first assess whether to challenge the demand
prior to Provider's divulging of such Sensitive PII or PII; (ii) be responsible to The Children's Trust for
the actions and omissions of such Unauthorized Third Party concerning the treatment of such
Sensitive PII or PII as if they were Provider's own actions and omissions; and (iii) require the
Unauthorized Third Party that has access to Sensitive PII or PII to execute a written Contract
agreeing to comply with the terms and conditions of this Contract relating to the treatment of
Sensitive PII or PII. Provider shall not divulge such Sensitive PII or PII until The Children's Trust has
concluded not to challenge the demand, has exhausted its challenge, including appeals, if any.
B. Sensitive Personal Identifiable Information or Personal Identifiable Information Security
Provider shall protect and secure data in electronic form containing such Sensitive P11 or P11.
At a minimum, Provider's safeguards for the protection of Sensitive PII or PII shall include:
1. Encrypting, securing or modifying such Sensitive PII or PII by any method or technology that removes
elements that personally identify an individual or that otherwise renders the information unusable.
2. Limiting access of Sensitive PII or PII to Authorized Persons.
3. Securing business facilities, data centers, paper files, servers, back-up systems and computing equipment,
including, but not limited to, all mobile devices and other equipment with information storage capability.
4. Implementing network, device application, database and platform security.
5. Securing information transmission, storage and disposal; and implementing authentication and access
controls within media, applications, operating systems and equipment.
6. Encrypting Sensitive PII or PII stored on any mobile media.
7. Encrypting Sensitive PII or PII transmitted over public or wireless networks.
8. Implementing appropriate personnel security and integrity procedures and practices, including, but not
limited to, conducting background checks consistent with applicable law, as required by The Children's
Trust from time to time.
9. Providing written copies of appropriate privacy and information security training to Provider's employees, as
required by and to The Children's Trust.
10. Purchasing and maintaining cyber insurance coverage, as The Children's Trust deems necessary in its sole
and absolute discretion.
a. Provider shall dispose, or arrange for the disposal, of customer records that contain
Sensitive PII or PII within its custody or control when the records are no longer
required to be retained pursuant to Sections H and 0. Such disposal shall involve
shredding, erasing or otherwise modifying Sensitive PII or PII in its control or
possession to make it unreadable or undecipherable.
b. During the term of each Authorized Person's employment by Provider, Provider shall
at all times cause such Authorized Persons to abide strictly by Provider's obligations
under this Contract. Provider further agrees that it shall maintain a disciplinary
process to address any unauthorized access, use or disclosure of Sensitive PII or PII
by any of Provider's officers, directors, partners, principals, employees, agents or
contractors. Upon The Children's Trust's request, Provider shall promptly identify all
Authorized Persons as of the date of such request to The Children's Trust in writing.
c. Upon The Children's Trust's written request, Provider shall provide The Children's
Trust with a network diagram that outlines Provider's information technology
network infrastructure and all equipment used in relation to fulfilling its obligations
under this Contract, including, without limitation: (i) connectivity to The Children's
Trust and all third parties who may access Provider's network to the extent the
network contains Sensitive PII or PII; (ii) all network connections including remote
access s and wireless connectivity; (iii) all access control devices, such as (solely by
way of example) firewalls, packet filters, intrusion detection and access-list routers;
(iv) all back-up or redundant servers; and (v) permitted access through each
network connection.
C. Security Breach Procedures
For purposes of this Contract, "Security Breach" is defined as unauthorized access of data in electronic form containing
Sensitive PII or PII or a breach or alleged breach of this Contract relating to such privacy practices. Good faith access of
Sensitive PII or PII by an employee or agent of the covered entity shall not constitute a breach of security under this
Contract, so long as the information is not used for a purpose unrelated to the business of The Children's Trust, or as a
result of any other unauthorized use. In the event of a Security Breach, Provider shall:
1. Notify The Children's Trust of a Security Breach immediately, but not later than forty eight (48) hours, after
Provider becomes aware of it by emailing The Children's Trust with a read receipt at
datasecurity_@thechildrenstrust.org; and with a copy of such email to Provider's contract manager at The Children's
Trust. The notice shall include, at a minimum: (1) the date, estimated date, or estimated date range of the Security
Breach; and (2) a description of the Sensitive PII or PII that was accessed or reasonably believed to have been
accessed as a part of the Security Breach.
2. To the extent legally permissible, confer with The Children's Trust prior to informing any third party of any Security
Breach related to this Contract. Provider and The Children's Trust shall communicate regarding: (i) whether notice of
the Security Breach is to be provided to any individuals, regulators, law enforcement agencies, consumer reporting
agencies or others as required by law regulation, or otherwise; and (ii) the contents of such notice, whether any
type of remediation may be offered to affected persons, and the nature and extent of any such remediation.
3. Take steps to immediately remedy any Security Breach and prevent any further Security Breach at Provider's
expense in accordance with applicable privacy rights, laws, regulations and standards, or as otherwise required by
The Children's Trust in its sole and absolute discretion.
Provider shall be solely responsible for all costs associated with a Security Breach and The Children's Trust may seek
to recover any costs it expends as a result of such breach from Provider.
14. Withholding of Payment
At the sole discretion of The Children's Trust, payment may be withheld if Provider or Subcontractor fail to comply with the
terms of this Contract. The Children's Trust will only make payment upon satisfactory compliance with the contractual
terms as solely determined by The Children's Trust.
P. MODIFICATIONS
Any alterations, variations, modifications, extensions or waivers of provisions of this Contract, including, but not limited to,
amount payable and effective term, shall only be valid when they have been reduced to writing, duly approved and signed
by both Parties.
Q. GOVERNING LAW AND VENUE
This Contract shall be interpreted and construed in accordance with and governed by the laws of the state of Florida
without regard to its conflicts of law provisions. Any controversies or legal problems arising out of the terms of this Contract
and any action involving the enforcement or interpretation of any rights hereunder shall, to the exclusion of all others, be
submitted to the jurisdiction of the state courts of the Eleventh Judicial Circuit, in and for, Miami-Dade County, Florida.
R. STAFF AND VOLUNTEER BACKGROUND CHECK REQUIREMENTS
Level 2 background screenings must be completed through the Florida Department of Law. Enforcement (POLE) VECHS
,(Volunteer & Employee Criminal History System) Program. Satisfactory background screening documentation will be
accepted from those agencies that already conduct business with either the Florida Department of Children and Families
(DCF), the Florida Department of Juvenile Justice (DJJ) or Miami-Dade County Public Schools (M-DCPS).
In addition:
1. Provider shall complete Attachment E-1: Affidavit for Level 2 Background Screenings. The affidavit shall
cover employees, volunteers and subcontractors performing services under this Contract who are required to
complete a Level 2 background screening as defined in this section.
2. Provider shall complete Attachment E-2: Child Care Affidavit of Good Moral Character, Attachment E-3:
Child Abuse & Neglect Reporting Requirements and Attachment E-4: Background Screening &
Personnel File Requirements.
3. Provider shall maintain Attachment E-1: Affidavit for Level 2 Background Screenings, Attachment E-2:
Child Care Attestation of Good Moral Character, Attachment E-3: Child Abuse & Neglect Reporting
Requirements and Attachment E-4: Background Screening & Personnel File Requirements, in Provider's
personnel, volunteers, and subcontractors' files.
4. Provider shall ensure that all employees, volunteers and/or subcontractors complete Level 2 background screening
no later than every five (5) years.
Provider is required to review annually, at minimum, the Dru Sjodin National Sex Offender Public Website(NSOPW).
School-based Health Providers only
All school staff members or sub-contracted agency personnel assigned to work at a site where they have access to children
must satisfy Level 2 background screening requirements and comply with all necessary school procedures prior to
commencing services within M-DCPS or doing any work for The Children's Trust related to this contract. Pursuant to
section 1012.32, Florida Statutes, non-instructional school district employees or contractual personnel who are permitted
access on school grounds when students are present, have direct contact with students or have access to or control of
school funds must meet Level 2 background screening requirements.
All of Provider's employees who work in a school must satisfy Level 2 background screening requirements as provided in
section 1012.32, Florida Statutes. All employees who work in a school must inform their employer within 48 hours if
convicted of any disqualifying offenses included in M-DCPS's Employee Manual, while he or she is employed or under
contract in that capacity.
If Provider employs a person, under this contract or with The Children's Trust's funds, to work in a school who does not
satisfy Level 2 background screening requirements, the employee shall be immediately suspended from working in that
capacity. A clearance letter or an identification badge issued by M-DCPS will be accepted as proof that the employee
satisfactorily completed background screening. A copy of said clearance letter or identification badge must be on file for
each employee hired to work within the school setting.
All other Providers
Subject to the provisions, limitations and exceptions of all relevant statutory provisions, including sections 1012.465 and
1012.468, Florida Statutes, all employees, volunteers and subcontracted personnel who work in direct contact with
children or who may come into direct contact with children at the site in question must complete a Level 2 background
screening and comply with the requirements thereto prior to commencing work pursuant to this Contract. This
requirement applies to all volunteers who provide more than 10 hours of service in any given calendar year to children,
youth and their families. Occasional or transient repair or maintenance persons, vendor representatives, contractors or
subcontractors who have not completed a Level 2 background screening and appear on the site should be escorted to
their work areas and supervised for the entire time they are present on the site by a member of Provider's staff who has
satisfactorily completed a Level 2 background screening.
S. CHILDREN WITH DISABILITIES AND THEIR FAMILIES
Provider understands that The Children's Trust expects Provider to comply with all relevant provisions of the Americans
with Disabilities Act and other state, federal or local laws that mandate the accessibility of programs, services and benefits
for -persons with disabilities. The Children's Trust also requires Provider implement reasonable programmatic
accommodations to include children with disabilities and their families, whenever possible.
T. REGULATORY COMPLIANCE
1. Nondiscrimination and Civil Rights
Provider shall not discriminate against an employee, volunteer or client of Provider based on an individual's
protected class, which includes race, color, religion, ancestry, national origin, sex, pregnancy, age, disability, marital
status, familial status, gender identity, gender expression, sexual orientation, source of income, or actual or
perceived status as a victim of domestic violence, dating violence or stalking.
Provider shall have standards, policies and practices necessary to render services in a manner that respects the
worth of the individual, and protects and preserves an individual's dignity.
Additionally, Provider agrees to abide by Chapter 11A of the Code of Miami-Dade County ("County Code"), as
amended, which prohibits discrimination in employment, housing and public accommodations;.Title VII of the Civil
Rights Act of 1968, as amended, which prohibits discrimination in employment and public accommodation; the Age
Discrimination Act of 1975, 42 U.S.C. Section 6101 as amended, which prohibits discrimination in employment
because of age; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, as amended, which prohibits
discrimination on the basis of disability; and the Americans with Disabilities Act, 42 U.S.C. §12101 et seq., which,
among other things, prohibits discrimination in employment and public accommodations, and by local governments
on the basis of disability.
It is expressly understood that upon receipt of evidence of discrimination under any of these laws, The Children's
Trust shall have the right to terminate all or any portion of this Contract. If Provider or any owner, subsidiary, or
other firm affiliated with or related to Provider, is found by the responsible enforcement agency or the courts to be
in violation of these laws, said violation will be a material breach of this Contract and The Children's Trust will
conduct no further business with Provider.
2. Public Entities Crime Act
Provider will not violate the Public Entities Crimes Act, section 287.133, Florida Statutes, which applies to a person
or affiliate who is a Provider, consultant or other direct service provider and who has been placed on the convicted
vendor list following a conviction for a public entity crime. Such person or affiliate may not: (a) submit a bid on a
Contract to provide any goods or services; (b) submit a bid for the construction or repair of a public building or
public work; (c) submit bids on leases of real property; (d) be awarded or perform work as a Provider supplier,
subcontractor or consultant; and (e) transact any business in excess of the threshold amount provided in section
287.017, Florida Statutes, for certain statutorily defined purchases for a period of 36 months from the date of being
placed on the convicted vendor list. Violation of this section shall result in cancellation of this Contract and recovery
of all monies paid hereto, and may result in debarment from The Children's Trust's competitive procurement
activities.
3. Conflict of Interest
Provider represents that the execution of this Contract does not violate Miami-Dade County's Conflict of Interest and
Code of Ethics Ordinance or Chapter 112, Part III, Florida Statutes, as amended, which are incorporated by reference
as if fully set forth herein. Provider agrees to abide by and be governed by these conflict of interest provisions
throughout the course of this Contract and in connection with its obligations hereunder. (Refer to
http://ethics.miamidade.gov/library/2016-publications-rqo/sec%20 2 11-
1 conflict of interest and code of ethics ordinancejanl6.pdf). In addition, Provider agrees to:
• Prohibit members of the Provider's board of directors from directly or indirectly receiving any funds paid by
The Children's Trust to the Provider under this Contract.
• Prohibit members of the Provider's board of directors from voting on matters relating to this Contract which
may result in the board member directly or indirectly receiving funds paid by the Provider under this
Contract.
• Prohibit members of the Provider's board of directors from voting on any matters relating to this Contract if
they are related to the person or entity seeking a benefit as 1) an officer, director, partner, of counsel,
consultant, employee, fiduciary, beneficiary, or 2) a stockholder, bondholder, debtor, or creditor.
• Prohibit employees of the Provider from directly or indirectly receiving any funds paid by The Children's
Trust to the Provider under this Contract, with the exception of the employee's salary and fringe benefits or
portion of the employee's salary and fringe benefits included in Attachment B.
• Maintain a written nepotism and conflict of interest policy that applies to hiring, providing services to
clients, and procuring supplies or equipment.
• Immediately disclose and justify in writing to The Children's Trust any business transactions between the
Provider on one side, and its board member(s) or its staff on the other side, as well as all related-party
transactions with shareholders, partners, officers, directors, or employees of any entity that is doing
business with the Provider that are funded, partially or entirely, under the Contract with The Children's
Trust, or are in any way related to The Children's Trust-funded program.
4. Compliance with Sarbanes-Oxley Act of 2002
Provider shall comply with applicable provisions of the Sarbanes-Oxley Act of 2002, including the following:
a. Provider agrees not to alter, cover up, falsify, or destroy any document that may be relevant to an official
investigation.
b. Provider agrees not to punish whistleblowers or retaliate against any employee who reports suspected cases
of fraud or abuse.
5. Licensing
Provider (and subcontractor, as applicable,) shall obtain and maintain in full force and effect during the term of this
Contract any and all licenses, certifications, approvals, insurances, permits and accreditations required by the state
of Florida, Miami-Dade County, relevant municipalities, The Children's Trust or the federal government. Provider must
be qualified and registered to do business in the state of Florida both prior to and during the Contract term with The
Children's Trust.
6. Incident Reporting
An incident is defined as any actual or alleged event or'situation that creates a significant risk of substantial or
serious harm to the physical or mental health, safety or well-being of a child participating in the program. Reportable
incidents include, but are not limited to, allegations of abuse, neglect or exploitation of a child; injury of a
participant; missing child or abandoned child; loss of property use for the program; or destruction of property used
in the program. Incident definitions can be found on the sample incident report form located on The Children's Trust
website.
Provider shall immediately report knowledge or reasonable suspicion of abuse, neglect or abandonment of a child,
aged person or disabled adult to the Florida Abuse Hotline on the statewide toll-free telephone number
(800.962.2873), as required by Chapters 39 and 415, Florida Statutes, Provider and its employees are mandated to
report any such suspicions.
Provider shall notify the contract manager of any incident as defined within three (3) calendar days after Provider is
informed of such incident. The notification must be in writing and include a copy of the incident report. The report
must contain the following:
1. Name of reporter (person giving the notice)
2. Name and address of victim and guardian
3. Phone number where reporter can be contacted
4. Date, time and location of incident
5. Complete description of incident and injuries, if any
Police report and actions taken shall be submitted to The Children's Trust within fifteen (15) calendar days of the
incident. Provider shall provide written notification to The Children's Trust, within seven (7) calendar days of any
legal action related to the incident.
7. Sexual Harassment
Provider shall complete an incident report in the event a program participant, client or employee makes an
allegation of sexual harassment, sexual misconduct or sexual assault by a Provider employee, volunteer or anyone
involved with service arising out of the performance of this Contract, and Provider has knowledge thereof. Provider
shall provide written notification to The Children's Trust within three (3) business days after Provider is informed of
such an allegation. Provider shall submit written notification to The Children's Trust within seven (7) business days of
any legal action which is filed as a result of such an alleged incident.
8. Proof of Policies .
Provider and subcontractor, as applicable, shall keep on file copies of their policies, including, but not limited to,
confidentiality, incident reporting, sexual harassment, nondiscrimination, equal opportunity and/or affirmative
action, Americans with Disabilities Act, and drug-free workplace.
9. Mandatory Disclosure
Provider shall disclose to The Children's Trust all administrative proceedings, active investigations and legal actions
(collectively referred to as "Actions") that it is a party to or witness related to any program funded by The Children's
Trust. Provider shall notify its assigned Contract Manager within ten (10) days of the Provider becoming aware of
such Actions. Failure to comply with this requirement could be deemed a material breach of this Contract, as
determined in the sole discretion of The Children's Trust. Additionally, The Children's Trust, in'its sole discretion, will
determine whether such Actions could have an adverse impact on the Provider's ability to deliver the contractual
services and whether to terminate this Contract.
U. CONSENT
Provider must obtain parental/legal guardian consent for all minor participants to participate and/or for adult participants in
the program for Services, and to share information with The Children's Trust for monitoring and evaluation purposes.
Additionally, prior to taking or using still photographs, digital photographs, motion pictures, television transmissions and/or
videotaped recordings (collectively referred to as "Recordings") of participants, Provider shall ask participants to sign a
voluntary Authorization for PhotographNideo form located on The Children's Trust's website. The form is produced in
English, Spanish and Haitian Creole and shall be made available to Provider. Any refusal of consent must be properly
documented and signed by the parent or legal guardian on the consent form.
V. PROGRAMMATIC DATA REPORTING
Demographic and service information on program participants will be provided to The Children's Trust as part of The
Children's Trust's research mission. Provider agrees to comply and participate in any data collection reporting, including
participant data as required by The Children's Trust and described in Attachment C: Data Requirements and Program
Progress Metrics, are subject to confidentiality requirements. In addition, Provider agrees to furnish The Children's Trust
with complete and accurate reports in the timeframe and format to be reasonably specified by The Children's Trust, and
as described in Attachments A: Scope of Services and C: Data Requirements and Program Progress Metrics.
W. MARKETING & PUBLICITY
Provider or its contracted departments shall distribute a news release to local news media outlets announcing it has been
awarded funding by The Children's Trust.
Provider shall prominently place a Children's Trust program sign decal on the main entry door or front window of each of its
Trust-funded site locations (unless such placement of signage is specifically prohibited by Provider's lease).
Provider shall display the official Children's Trust logo on the home page of its website (if Provider maintains a website) and
link it to The Children's Trust website (www.thechildrenstrust.org,); or, if Provider maintains another page on its website
that displays the names and logos of its funding partners, Provider shall include the official Children's Trust logo on that
page and link it to The Children's Trust website (www.thechildrenstrust.org). If the funded program is part of a larger
entity, such as a university, the logo may be placed on the web page dedicated to that program on the Provider's website.
Provider shall in addition include the following paragraph, along with the logo, on the web page dedicated to the program
funded by this Contract, or elsewhere on its website (in English/Spanish or English/Haitian Creole or all three languages,
depending upon population served):
English:
[Provider Program Name] is funded by The Children's Trust. The Children's Trust is a dedicated source of revenue
established by voter referendum to improve the lives of children and families in Miami-Dade County.
Espanol:
El [Provider Program Name] este financiado por The Children's Trust. The Children's Trust es una fuente de
financiacidn, creada por los votantes en referendum para mejorar la vida de los Winos y las familias en Miami-Dade.
Kreyol:
Se Children's Trust ki finanse[Pwogram Sa-a]. Children's Trust se yon sous finansman elekte Miyami-Dade to kreye
nan yon referandom. Finansman sa a dedye you pwogram k'ap amelyore lavi ti moun ak fanmi yo.
Note: In cases where funding by The Children's Trust represents only a percentage of Provider's overall funding, the above
language can be altered to read "[Provider Program Name] is funded in part by The Children's Trust..." OR "El
[Provider Program Name] este financiado en parte por The Children's Trust..." OR "Se Children's Trust ki finance yon
pati nan[Pwogram Sa-a]..."
Provider agrees that all program services, activities and events funded by this Contract shall recognize The Children's Trust
as a funding source in any and all publicity, public relations and marketing efforts/materials created under its control on
behalf of the program.
1. COMMUNICATION WITH MEDIA/NEWS OUTLETS
Provider shall request that all media representatives, when inquiring with Provider about the program services,
activities and events funded by this Contract, recognize The Children's Trust as a funding source.
2. VIDEO
Provider agrees that any video it produces that depicts activities, services and events funded by this Contract shall
include a full-screen graphic at its end recognizing The Children's Trust as a funding source.
3. SOCIAL MEDIA
If Provider or its contracted departments maintains social media accounts, they shall:
a. Post an update on its social media accounts (e.g., Facebook, Twitter, Instagram, etc.) announcing it
has been awarded a funding contract by The Children's Trust, and tag The Children's Trust's profile
on those social media networks. If The Trust does not have a profile on a particular social media
network, the post should link back to www.thechildrenstrust.org..
b. State it is funded by The Children's Trust on all of its social media networks' 'About" sections.
c. Tag and/or mention The Children's Trust on all posts related to services, activities and events funded
by this Contract.
d. List The Children's Trust's fan page under "Liked by This Page" on its Facebook page (if Provider
maintains a Facebook page).
e. Follow The Children's Trust Twitter account (if Provider maintains a Twitter account).
4. PRINTED MATERIALS
a. Provider or its contracted departments shall ensure that any and all printed materials it creates for
program services, activities and events funded by this Contract, including, but not limited to,
newsletters, news releases, brochures, fliers, advertisements, signs/banners, letters to program
participants and/or their parents/guardians, or any other materials released to the media or general
public, shall state that these program services, activities and events are funded by The Children's
Trust.
b. Further, Provider shall also employ the use of the appropriate Children's Trust logo and/or language
as stated above when recognizing said funding in any and all printed materials.
c. Proofs of all printed material referenced herein must be submitted to The Children's Trust
communications department (communicationscompliance@thechildrenstrust,org) for approval prior
to production/printing and release/distribution.
d. Provider agrees to deliver to The Children's Trust, without charge, at least three (3) copies of any
and all printed materials it creates for program services, activities and events funded by this
Contract.
e. Provider agrees that The Children's Trust will have use of copyrighted materials developed under
this Contract to the extent provided in, and subject to, the provisions of Sections F: Intellectual
Property and Rights to Developed Materials and H: Intellectual Property Licensing Fees
and Costs.
5. TERMINATION OF CONTRACT
Upon termination of this Contract by either party or its expiration and nonrenewal, Provider shall remove all
references to The Children's Trust from its site(s), website, social media accounts, advertisements and promotional
materials, to coincide with the effective date of such termination or expiration.
X. MISCELLANEOUS
1. HEADINGS, USE OF SINGULAR AND GENDER
Paragraph headings are for convenience only and are not intended to expand or restrict the scope or substance of the
provisions of this Contract. Wherever used herein, the singular shall include the plural and plural shall include the singular,
and pronouns shall be read as masculine, feminine or neuter as the context requires.
2. NO THIRD PARTIES
There are no intended or unintended third party beneficiaries to this Contract.
Y.JOINT PREPARATION
The parties hereto acknowledge that they have sought and received whatever competent advice and counsel as was
necessary for them to form a full and complete understanding of all rights and obligations herein and that the preparation
of this Contract has been their joint effort. The language agreed to expresses the parties' mutual intent and the resulting
document shall not, solely as a matter of judicial construction, be construed more severely against one of the parties than
the other.
Z. TOTALITY OF CONTRACT/SEVERABILITY OF PROVISIONS
This Contract with its attachments as referenced below contains all the terms and conditions agreed upon by the Parties:
Attachment A: Scope of Services
Attachment B: Other Fiscal Requirements, Budget and Method of Payment
Attachment C: Data Requirements and Program Metrics
Attachment D: Program-Specific Audit Requirements
Attachment E-1: Affidavit for Level 2 Background Screenings, if applicable
Attachment E-2: Child Care Attestation of Good-Moral Character, if applicable
Attachment E-3: Child Abuse& Neglect Reporting Requirements, if applicable
Attachment E-4: Background Screening & Personnel File Requirements, if applicable
Attachment F: Additional Insurance Requirements, if applicable
Attachment G: Other Matters, if applicable
No other Contract, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or bind the
Parties. If any provision of this Contract is held invalid or void, the remainder of this Contract shall not be affected thereby if
such remainder would then continue to conform to the terms and requirements of applicable law.
[REMAINDER OF PAGE INTENTIONALLY BLANK]
City of Miami Beach The Children's Trust
MIAMI-DADE COUNTY. FLORIDA
By:
By:
(sign: re of Authorized Representative) (signature)
James R.Haj.
I President and CEO
Date: 7 /z i1
Date:
I-
Provider Federal ID# 59-6000372
Provider Vendor ID# CITY0109
This Contract isnot valid until signed by both Parties.
APPROVED AS TO
FORM & LANGUAGE
& FOR EXE UTION
City Attorney ts-r" (0 I
vJ Ote
City of Miami Beach The Children's Trust
MIAMI-DADE COUNTY, FLORIDA
By: By:
(signature of Authorized Representative) (signature)
Judy Hoanshelt for Jimmy L. Morales James R. Haj,
Grants Management Division Director President and CEO
Date: 7/30/2019 Date: 7/30/2019
Provider Federal ID# 59-6000372
Provider Vendor ID# CITYO109
This Contract is not valid until signed by both Parties.
Attachment A-Scope of Services
Group, Individual, and Home Visitation
PROGRAM OVERVIEW J
AGENCY SIGNER
Judy Hoanshelt
INITIATIVE
Group, Individual, and Home Visitation
PROGRAM NAME
Miami Beach Parent-Child Program
PROGRAM DESCRIPTION
The City of Miami Beach Parent-Child Program offers its families and their children the Nurturing Parenting Program (NPP),
an evidence-based, psycho-educational model of parental caregiving that engages the entire household to improve youth
outcomes while strengthening the family dynamic. Utilizing two delivery methods, group-based and home-based, the
program empowers parents to prepare children for the school experience through engaging, interactive and personalized
sessions. In the home-based model for children aged birth to 5, the parent is empowered to identify areas of parental
growth an-d are then provided with modeling exercises and lessons that enable parents to translate this knowledge to
their interactions with their children while strengthening the parent-child bond. Through these sessions, children emerge
ready for school prepared to learn and parents emerge more confident to guide and support their children to achieve
academic, familial and social success. In the group-based model, for children aged 5-11 and adolescents aged 12-18
group sessions begin with a shared dinner between parents and their children/adolescents held at Miami Beach
Community designated program sites. Dinner is followed by group sessions in which parents and children/adolescents are
divided and provided with age appropriate instruction in their preferred language.These sessions address selected topics
(such as family dynamics, individual and collective behavioral norms, anger management and expression, positive self-
worth, effective communication and familial and social responsibility, among others) through the paradigms unique to
parent and child/adolescent.These dynamic, interactive sessions address topics through discussion, role play, games,
popular music and expressive arts. Before the session ends, parents and children/adolescents reunite to put into action
what was learned in their respective sessions. Through a debrief and practice process, parents and children/adolescents
mirror the skills learned, share their personal experience of the learning process and engage in a mutual understanding of
what was learned.
CONTRACT TI M EF RAM E
Year-Round
EVIDENCE-BASED AND PROMISING PROGRAM (EBP):
Nurturing Parenting Program
EVIDENCE-BASED AND PROMISING PROGRAMS (EBPS)/CURRICULA
The associated requirements for each selected curriculum(a) are listed below.This contract assumes adherence to these
requisites. The basis for recruitment indicates whether the contracted number of families or participants information will
be used to calculate recruitment and the basis for retention information indicates whether the number of total sessions or
monthly sessions information will be used to calculate retention in determining whether the program is meeting the
contractual obligations for the program participation metric.
Minimum I i
EBP (Staffing I Additional Program
Curriculum Program Type 1 EBP Description I Qualifications i Requirements
Nurturing • Individual Parenting ; Home-Based -The 55 Session High school All Parenting programs are
Parenting Services (Home Visiting) home-visitation program is minimum with ; expected to support at-risk and
Program commonly used by agencies social educati challenged families who are
(NPP)/for , Basis for offering long-term support to experience, and experiencing early signs of
parents of Recruitment:Participants families raising children infancy ;training gr } problem behaviors and/or
infant, ; to preschool. 55 lessons are curriculum. more likely to experience
toddlers, Basis for combined to be offered over E Recommended social, behavioral or health
and Retention:Monthly i 24 weeks. This highly- Bachelors. i problems based on social,
! preschoolers j Required Sessions structured, evidence-based,. Staffing educational, economic or
(home strength-based, NPP curriculum Caseloads: 12-15 environmental factors. Early
visiting) i includes experiential activities families Childhohod Screenings: All
and parent homework. Family Individual Parenting Programs
Nurturing Time is a mid-session ; serving families with young
! 4 break time within the sessions children are required to offer
when parents, and children and ( additional screening, including
facilitator come together to referral linkages and follow-up
•
practice new skills through i as needed. The following
games, songs or dance. Each i screenings may be required
session consists of t based on the age the child (i.e.,
approximately 2 lessons. This Ages and Stages Questionnaire
revised NPP curriculum is (ASQ-3), Ages and Stages
flexible and tailored to be i ' Questionnaire: SE-2 (ASQ:SE-2),
f i
responsive to parent needs i and/or Edinburgh Postnatal
and interests; parents can Depression Scale (EPDS)).
• choose the curriculum topic Home Safety
they wish to study during each i i Education: Regardless of the
session. The selection of EBP(s) selected, programs
lessons is also guided by the i serving families in their homes
i j E results from the AAPI. are expected to use standard
+ +
Minimum Child Age: 0 parent education resources,
I t
Maximum Child Age: 4 provided by The Trust, to
educate parents about the
importance of regularly
j I checking the environment for
1 ( safety hazards and taking the
necessary steps to prevent
child injuries in and outside the
t 1 11` home. Additionally, providers
must agree to collect pertinent
home safety risk-related
information from families that
will help inform injury
prevention strategies and
i trainings.
Nurturing Group Parenting i A 15 session group-based High School ' All Parenting programs are
Parenting Education program with over 25 years of Minimum with expected to support at-risk and
Program I research is recognized as one recommended I challenged families who are
(NPP)/for I Basis for of the top parenting programs Bachelors level ' experiencing early signs of
parents of Recruitment:Participants ; in the country designed for the with social service problem behaviors and/or
school age treatment and prevention of experience, and more likely to experience
children Basis for child abuse and neglect. training in social, behavioral or health
ages 5-11 Retention:Total Required j Parents learn to replace old curriculum problems based on social,
years Sessions unwanted abusive parenting Staffing j educational, economic or
patterns for more caring, Caseloads: 10-15 environmental factors.
nurturing ones. Activities parents/caregivers
Manuals detail activities for j per group
parents and children who
engage in discussion, role play,
expressive art activities, and
assessments. School-age
children attend their own group
that meets concurrently with
the parents group. Subgroups
of children ages 5-8 and 9-12
may be created.
Minimum Child Age: 5
Maximum Child Age: it
Nurturing Group Parenting This program is designed to High School All Parenting programs are
Parenting Education i repair abusive parent-teen Minimum with expected to support at-risk and
Program relationships. Parents and their recommended � challenged families who are
(NPP)/for Basis for !teens attend separate groups Bachelors level experiencing early signs of
Parents & Recruitment:Participants ' concurrently, and then join as with social service problem behaviors and/or
Adolescents ; one group for 90 minutes. . experience, and more likely to experience -
ages 12-18 Basis for ; Parents and teens role-play, j training in social, behavioral or health
Retention:Total Required discuss, draw, and learn how curriculum problems based on social,
Sessions to live with each other, learn Staffing educational, economic or
how to play together, to Caseloads: 10-15 I environmental factors.
communicate respectively, and ' parents/caregivers
to be a positive, nurturing per group
;family. Teens participate in
their own group that meets
• concurrently with their parents.
After break time, parents and
t teens stay together in one
' group for 90 minutes. Role
play, discussions, expressive
art activities, DVDs, inventories
are some of the ways parents
{ and teens build positive,
nurturing relationships.
Minimum Child Age: 12
Maximum Child Age: 18
•
PARTNERS & SERVICE LINKAGE j
Partner
� ! I
i Agency ; Description of Role& Expertise
City of
Miami The City's Parks & Recreation Department, a division within the applicant agency, provides convenient and
Beach appropriate locations for parenting group sessions throughout the City. The Parks & Recreation Department
provides referrals to the Parent-Child Program and, in turn, receives referrals from the Parent-Child Program for
d after-school and recreation services, including its Trust-funded after school program. The Parks Department has
(In-Kind) established relationships with families throughout the City. Through these established relationships, we will identify
Service families and children eligible for program participation. In addition to offering City wide programming,
End Date: ( the Parks Department has various marketing tools which will be harnessed to maximize program reach and the
potential pool of participants. Parks Department staff are multi-lingual and are familiar with the variety of
{
programming choices offered by the City. The Parks Department will also post program information at
its various park and recreational facilities throughout the City. In addition to the use of Parks' sites, marketing
materials and staff engagement, both entities will share data to reinforce family participation and support
program outcomes.
Program Activity Delivered by Partner:
Miami
Dade ,The Miami Dade County Public Library System has three locations within the City (Miami Beach Regional
County Library, North Shore Branch Library, and South Shore Branch Library) that will provide in-kind assistance with
Public recruitment and marketing of all Parent-Child Program activities. Miami Beach libraries are regularly frequented
Library by parents and offer an ideal location from which to identify potential participants. This partner will provide
{ System referrals to the Parent-Child Program and will receive referrals from the Parent-Child Program for its supportive
services to children and families in Miami Beach. For example, the Miami Beach Regional Library offers an
innovative YOUmake Miami to children and families free of charge which allows 3-D printing and design, robotics,
(In-Kind) sewing, photography, and painting. Families have the opportunity to spend quality time in an active learning
Service environment that also encourages creativity and fosters useful skills. The Miami Beach libraries also offer group
End Date: reading activities for babies and their caregivers, services which are particularly well aligned to the Parent-Child
Program. These reading activities are augmented by free access to technology and the peripheral tools available.
Program Activity Delivered by Partner:
Miami
Beach Miami Beach Community Health Center (MBCHC) will assist with recruitment and marketing for all program
Community activities including direct referral and the display of marketing materials. MBCHC is the primary provider of health
Health care services to low-income persons in Miami Beach as it is the sole, federally qualified health care center in the
City. The center has two convenient locations (North and South Beach) frequented by families and those seeking
pre-natal and pediatric care. The pediatrician at the Stanley C. Myers Center refers.patients to the Parent-Child
(In-Kind) Program and discusses the benefits of program participation to parents..MBCHC will provide referrals to the
Service Parent-Child Program and the Parent-Child Program will refer families in need of medical, dental, and mental
i health services to MBCHC.
End Date:
jj
{ Program Activity Delivered by Partner:
' 4
Jewish ) I
Community I Jewish Community Services of South Florida's Help Me Grow Program is an important partner for the Parent-Child
Services Program. Help Me Grow assists parents with early identification of developmental and/or behavioral concerns with
their children. Help Me Grow will provide referrals for early intervention services directly to the City's Parent-Child
Program participants via telephone contact and/or email. This partner will display marketing materials at its office
I (In-Kind) and special events. Help Me Grow will also participate in community events sponsored by the City of Miami Beach
Service and will assist with recruitment and marketing for all program activities. Please note Jewish Community Services is
End Date: the new voice of our community's hotline and will provide information on its services, eligibility and application.
Parents in need of other services such as job placement, counseling, senior services, and meals will be referred
to Jewish Community Services.
Program Activity Delivered by Partner:
Cityof
Miami The City of Miami Beach's Trust-funded Family and Neighborhood Support Partnership/Success University, is an
Beach important partner for the Parent-Child Program. Success University is a comprehensive family support program
offering home-based early intervention services to families with children of all ages. Each family works with a
Care Coordinator to develop and implement an individualized care plan which addresses unique family needs. The
(In-Kind) Parent-Child Program will refer families to Success University who in turn, will refer families to the Parent-Child
Service Program. Because the program is also operated by the applicant agency, data can be shared upon parent
End Date: registration and consent. Each program will share information with the other, as appropriate, to facilitate
maximum use of resources and ensure the most effective outcomes for participants. Parents, children and
t families in need are offered additional services to address identified areas of concern including rent assistance,
counseling, legal services, and Family Team Conferences through wrap around care coordination services.
Families receive culturally competent and accessible services responsive to their needs.
Program Activity Delivered by Partner:
--- —--—_. —— —_ — —-
PROGRAM ACTIVITIESJ
Attendance-based activities are ongoing intensive services with participants for whom demographics and individual
attendance are reported. This table specifies the unduplicated number of participants expected to complete the program
(i.e., attend the required number of sessions). The number of participants and the responsible staff/facilitators per activity
are identified below in the activities section. Number of children, parents, and families indicate the expected number of
participants who will meet the number of required activity sessions. A family may be comprised of one or more
parent/caregiver and one or more child.
Number of Sessions Offered and Required specifies the number of sessions program will offer participants and the
minimum number of sessions a participant must complete as per Trust requirement. For required activities this is pre-filled
based on EBP curricula and Trust requirement. Participants attending rolling enrollment activities, have varied expectation
depending on their time in the program and Monthly Required Sessions for the activity (i.e., the number of sessions each
participant is expected to have attended per month in the program).
Activity
Activity Name and Description Details
EBP Curriculum:Nurturing Parenting Program (NPP)/for parents of infant, toddlers, and preschoolers (home Frequency:1
visiting) time(s) per
Required or Optional:Required week
Activity Name: Home Visits -Weekly ; Intensity:150
Home visit activities are delivered by family coaches, social workers and/or nurses on a weekly basis to i minutes
promote maternal and child health, support child development, parenting skills and/or positive family Duration:12
relationships. Home Visitors help parents realize their role as their children's first and most important teacher, Months
generating enthusiasm for learning and verbal interaction through the use of engaging books and stimulating Sessions
•toys. The home visits help families challenged by poverty, limited education, language and literacy barriers, Offered: 24
and other obstacles to achieve school success by preparing their children to enter school ready to be in the Total
classroom. Required
Approaches to Implementation: Sessions:19
Monthly
'The program uses a highly-structured, culturally-competent, strengths-based curriculum that includes Required
! experiential activities, personalized instruction and reflection, and parental homework. The curriculum is
Sessions: 3
flexible and tailored to meet self-identified parental needs and areas of personal growth and interest that the
parent feels are crucial for success with their child. Parents drive the learning process for themselves and their ' Families:34
children by choosing the curriculum topic for each session. This personalized approach encourages parental Parents: 34
buy-in and addresses topics of relevance as they emerge within the family. Topics may include home safety,
Children: 34
child nurturing, sibling rivalry, positive family dynamics, effective family communication, healthy discipline,
family affirmation, creating an enriching home environment, avoiding risky behaviors and parent/child bonding,
among others. Sessions are offered in English or Spanish, as preferenced by families and as reflected by our
community. Sessions begin with a recap and review of the prior week's lessons and enables the family and
home visitor to gauge what was learned and identify and address impediments to practice. All concerns are
addressed prior to moving on to the current visit's topic ensuring that the foundation for learning is always
reinforced. While infants remain with their parents, older children are separated, if possible (as space and
supervision allow), to enable age-appropriate dialogue and engagement. Midway through the session, the
family is reunited to practice newly-acquired skills through games, songs or dance. At the end of each session,
parents are assigned targeted homework to continue the learning process between sessions and establish the
framework for the next session. Each session consists of 2 lessons addressing interelated topics that serve to
reinforce and strengthen what is learned and the behavior adopted by parents. Each family participates in a
• minimum of 48 lessons delivered in 24 sessions. Make-up sessions are provided when necessary by
scheduling additional weekly visits.
Schedule: Schedule Details: Rolling enrollment(Lower frequency of services during the months:July, August,
December, and January). i
Schedule Type: Rolling
Activity is to be implemented as displayed per EBP requirements
•
EBP Curriculum:Nurturing Parenting Program (NPP)/for parents of school age children ages 5-11 years I Frequency:1
Required or Optional:Required ' time(s) per
Activity Name: Child Group Activities: Elementary week
Child Group activities are specifically offered to children, are conducted on a regular basis, offer experiential Intensity:150
learning, promote child health, and/or positive family relationships, and is delivered by staff trained in the EBP minutes
curriculum. These are usually part of curriculums which involve all family members (parents/caregivers and Duration:15
children) in concurrent sessions. Weeks
Approaches to Implementation: Sessions
Offered: 15
The sessions begin with families enjoying dinner together and allowing casual and natural interaction. After Total
Idinner, parents and children are separated to attend sessions tailored for each that encourage freedom of Required
Iexpression and genuine inquiry. While parents are in their respective sessions, children are engaged in age Sessions:l2
specific activities in which they explore and seek understanding of a variety of salient topics that impact their Monthly
1 behavior and their interaction with their parents, siblings and others. Topics include parent-child bonding and Required
attachment, recognizing and understanding feelings, the appropriate expression of emotions including anger, I Sessions: 3
building self-worth, honoring the role of the family, learning and understanding morals and values,
I communication and personal responsibility, and accountability to family, among others. Children are taught
Families:36
I these important and uniquely identified topics through experiential learning opportunities including music,
Parents: 0
movement, psychodrama, role-playing, discussion, video vignettes, art, and games. Children are divided by
Children: 36
l age (5-8 and 9-11, respectively) and will meet concurrently while their parents are tackling the same topics.
I Once their respective sessions are completed, the family reunites to put into actuality the knowledge and skills
learned in such a way as to reinforce the new skills and knowledge while honoring the family's dynamic. This
opportunity for interaction is casual and natural, allowing for personal recognition in the moment. Facilitators
stand ready to offer support and reinforcement. Sessions are offered in English or Spanish as preferred by the
family. Make-up sessions will be provided when necessary, to ensure that families access the core material and
Imeet outcomes. Make-up sessions will have a shorter timeframe since they will not include any of the following:
Imealtime, nurturing time or child-care.
Schedule: Schedule Details: 3 cohorts offered; 12 participants (children) per cohort; offered in English and
Spanish based on participants' needs. Cohort#1 - Start date: Fall 2019; Cohort#3 and Cohort#4- Start date: j
Spring 2020.
I Schedule Type: Cohort
Activity is to be implemented as displayed per EBP requirements
I EBP Curriculum:Nurturing Parenting Program (NPP)/for parents of school age children ages 5-11 years ` Frequency:].
Required or Optional:Required time(s) per
i Activity Name: Parenting Workshops: Elementary week
Parenting Workshop/Training activities are delivered in a group setting by a trained facilitator who not only { Intensity:150
covers the specific content included in the curriculum, but also creates opportunities for participants to build ; minutes
social supports, expand their insights and understanding, as well as acquire knowledge and skills around Duration:15
' parenting. Weeks
Approaches to Implementation: • i Sessions
Offered: 15
{The sessions begin with families enjoying dinner together and allowing casual and natural interaction. After Total
I dinner; parents and children are separated to attend sessions tailored for each that encourage freedom of Required
expression and genuine inquiry. While their children ages 5-11 are in their respective session, parents are led 5essions:12
i by the facilitator who follows the parent handbook to address a variety of topics that are relevant and salient to Monthly
I the family dynamic including: learning how to support their child's physical and emotional development, Required
managing unwanted behavior, encouraging a love of learning, fostering positive familial relationships, Sessions: 3
establishing responsibility and accountability; working collaboratively to solve problems, and nurturing self-
1 worth among others. These sessions encourage frank and honest dialogue among parental peers and enable l
Families:36
the facilitator to guide the discussion for productive and meaningful ends. Parents get to experience the topics Parents: 36
i through hands-on role-play and exercises that facilitate that encourage honest self-reflection in their own j Children: 0
( behavior and approach in interacting with their children. More so, theirfellow peers who empathize are able to
provide productive feedback and hopeful suggestions to further each parent's understanding of their role and '
power with their children. These exercises create a non-threatening environment in which parents can grow,
change their behavior and seek fellowship with their peers. Before the session closes, parents are provided a
homework assignment that provides the structure for ongoing reflection and action between sessions. Sessions
are offered in English or Spanish as preferred by the family. Make-up sessions will be provided, when
necessary, to ensure that families access the core material and meet outcomes. Make-up sessions will have a
shorter timeframe since they will not include any of the following: mealtime, nurturing time or child-care.
•
•
Schedule: Schedule Details: 3 cohorts offered; 12 participants (children) per cohort; offered in English and
Spanish based on participants' needs. Cohort#1 - Start date: Fall 2019; Cohort#3 and Cohort#4- Start date:
j Spring 2020. - 3
I Schedule Type: Cohort •
1 Activity is to be implemented as displayed per EBP requirements
1 EBP Curriculum:Nurturing Parenting Program (NPP)/for Parents & Adolescents ages 1248 I Frequency:1
I Required or Optional:Required time(s) per
Activity Name: Youth Group Activities week
Youth Group Activities are specifically offered to youth, are conducted on a regular basis, offer experiential Intensity:180
E
I learning, promote child health, and/or positive family relationships, and is delivered by staff trained in the EBP minutes
curriculum. These are usually part of curriculums which involve all family members (parents/caregivers and Duration:12
I youth) in concurrent sessions. Weeks
I Approaches to Implementation: I Sessions
Offered: 12
The sessions begin with families enjoying dinner together and allowing casual and natural interaction. After Total
dinner, parents and adolescents are separated to attend sessions tailored for each that encourage freedom of
Required
expression and genuine inquiry. While parents are in their respective sessions, adolescents are engaged in age Sessions:l0
specific activities in which they explore and seek understanding of a variety of salient topics that impact their I Monthly
behavior and their interaction with their parents, siblings and others including: the challenges of adolescence, Required
the physical and social changes that are occurring, the transition from child to independent person, parent-child
Sessions: 3
bonding and attachment, recognizing and understanding feelings, the appropriate expression of emotions
including anger, building self-worth, honoring the role of the family, learning and understanding morals and Families:13
values, communication and personal responsibility, and accountability to family, among others. Utilizing role-
Parents: 0
play, facilitator led peer discussion, drawing, and situational vignettes, among other tools, adolescents learn
Children: 13
how to engage, interact, support, and rely upon their parents navigate their changing world. The supportive
environment created through these sessions, encourage the honest presentation and, in some cases
confrontation, of difficult and sensitive topics that influence adolescent behavior and impact the family. Once
adolescents and parents complete their respective sessions, they reunite to put into practice what was learned.
This interaction is casual and natural for both while reinforcing the important and sometimes difficult issues
they face. Sessions are offered in English or Spanish as preferred by the family. Make-up sessions will be
provided when necessary, to ensure that families access the core material and meet outcomes. Make-up
sessions will have a shorter timeframe since they will not include any of the following: mealtime, nurturing time
or child-care.
Schedule: Schedule Details: 1 cohort offered; 13 participants (adolescents) per cohort, offered in English and
Spanish based on participants' needs. Cohort#2 - Start date: Fall 2019.
Schedule Type: Cohort
lActivity is to be implemented as displayed per EBP requirements
EBP Curriculum:Nurturing Parenting Program (NPP)/for Parents & Adolescents ages 12-18 Frequency:1
Required or Optional:Required time(s) per
Activity Name: Parenting Workshops: Youth week
Parenting Workshop/Training activities are delivered in a group setting by a trained facilitator who not only Intensity:180
covers the specific content included in the curriculum, but also creates opportunities for participants to build , minutes
social supports, expand their insights and understanding, as well as acquire knowledge and skills around Duration:12
parenting. Weeks
Approaches to Implementation: Sessions
Offered: 12
The sessions begin with families enjoying dinner and allowing casual interaction. After dinner, families are Total
separated to attend sessions tailored for each that encourage freedom of expression and genuine inquiry. While Required
adolescents are in their respective sessions, parents are engaged in activities in which they explore and seek Sessions:10
understanding of a variety of salient topics that impact their role as parent and their interaction with their Monthly
' children. A variety of salient topics are address, including: the challenges of adolescence, the physical and Required
social changes that are occurring within their child, the transition from child to independent person, parent-child
Sessions: 3
bonding and attachment, recognizing and understanding feelings, the appropriate expression of emotions
including anger, building self-worth, honoring the role of the family, learning and understanding morals and
Families:13
values, communication and personal responsibility, and accountability to family, among others. Utilizing a Parents: 13
facilitator led peer discussion and situational vignettes, among other tools, parents learn how to engage,
Children: 0
interact, support, their children as they navigate their changing world. The supportive environment created
through these sessions, encourage the honest presentation and, in some cases confrontation, of difficult and
sensitive topics that influence adolescent behavior and impact the family. Once parents and adolescents •
complete their respective sessions, they reunite to put into practice what was learned. This interaction is casual
and natural for both while reinforcing the important and sometimes difficult issues they face. Before the session
closes, parents are provided a homework assignment that provides the structure for ongoing reflection and
action between sessions. Sessions are offered in English or Spanish as preferred by the family. Make-up
sessions will be provided when necessary, to ensure that families access the core material and meet outcomes.
Make-up sessions will have a shorter timeframe since they will not include any of the following: mealtime,
i nurturing time or child-care.
•
Schedule: Schedule Details: 1 cohort offered; 13 participants (adolescents) per cohort, offered in English and
Spanish based on participants' needs. Cohort#2 - Start date: Fall 2019.
' Schedule Type: Cohort
Activity is to be implemented as displayed per EBP requirements
POPULATION AND SITES
POPULATIONS TO SERVE
Children with Disruptive Behaviors,Low Income or High Need,Parents of Children/Youth with Disabilities CWD,Teen Parents
OTHER TARGET POPULATION
DETERMINE ELIGIBILITY
Parenting Program (Parent-Child Program) serves families, with parents/caregivers of children ages infant to 5, 5-11 and
12-18, including teen parents, who live or work in the City, or whose children/adolescent attend a City of Miami Beach
school and are low-income as defined by the 2017 HUD Income Guidelines. The families served by the program will
identify as low-income/economically challenged, socially challenged and/or experiencing other familial risk factors. The
program will be inclusive of families with no legal immigration status, single parents and grandparents. Additionally, the
program will seek to assist parents of children with disabilities by ensuring that reasonable accommodations remove the
barriers of participation.
Nurturing Parenting Program (NPP) is a structured, culturally-sensitive 12, 15 or 24 week curriculum that includes
experiential activities, parent homework and family time that nurtures empathy, strengthens attachment, fosters effective
communication, increases parental knowledge of child development, and empowers parents. Families who will participate
in the group-based version of NPP have a child between the ages of 5 to 11 or 12 to 18, and families who will participate
in the home-based version of NPP have a child between the ages of infant to 5. Families will be enrolled in the NPP as soon
as needs are identified, an appointment is then scheduled to complete an initial assessment to confirm eligibility,
determine service needs and natural assets, as well as determine the most appropriate intervention/service approach.
During initial home visit, families will be interviewed and screened for level family/youth need based on social, academic or
behavioral issues. Families determined as high need will be prioritized. NPP will equip parents/caregivers who want to be
successful and who wish to strengthen family relationships and raise children who are academically and personally
successful.
SERVICE SITES
The table below includes sites where services primarily take place. Therefore, families/parents/children receiving services
in multiple locations should only be included in the numbers for the main location.
Number of
Site Name and I Site
Address EBP Curriculums(s) at the Site i Participants Fees
North Shore Park Nurturing Parenting Program (NPP)/for parents of school age children ages 5-11 Families:24 I NO
501 72nd St. Miami r years Parents: 24 ; $
Beach 33141 ! Children: 24 {i
Service Dates:
8/1/2019 -
1 7/31/2020
North Shore Park Nurturing Parenting Program (NPP)/for Parents & Adolescents ages 12-18 Families:13 NO
501 72nd St. Miami Parents: 13 $
Beach 33141 Children: 13
Service Dates:
8/1/2019 -
7/31/2020
Regional- Northeast Nurturing Parenting Program (NPP)/for parents of infant, toddlers, and Families:34 {i NO
(no address) preschoolers (home visiting) Parents: 34 $ .
33139,33140,33141 Children: 34
Service Dates:
8/1/2019 -
7/31/2020
Flamingo Park Nurturing Parenting Program (NPP)/for Parents & Adolescents ages 12- —'— Families:12 {{ NO
999 11th St. Miami 18,Nurturing Parenting Program (NPP)/for parents of school age children ages 5- Parents: 12
Beach 33139 11 years Children: 12
Service Dates:
8/1/2019 - I i
7/31/2020
ra
PARTICIPANTS
The table below includes the number of unduplicated children, parents, and families expected to complete the program
(i.e., attend the"required" number of sessions for all core activities). Only children expected to attend the curriculum
sessions, as per EBP, are included here. A family may be comprised of one or more parent/caregiver and one or more
child. It is expected that at least half of the contracted participants/families will be enrolled in the program by mid-year.
Programs offering cohort activities should ensure that the proposed cohort schedule accounts for this expectation.
Generally, total enrollment numbers must exceed the target number of"completers" since not every family enrolled will
complete the program. __
Type of i Number of I Number of participants I Percentage of Families with Child i Target Child Age
Participant Participants j awarded with Disabilities J Range
Children/Youth 83 0 0% 0 - 18
Families 83 I 83 10% 0 - 0
Parents/Caregivers 83 0 0% 0 -0
PARTICIPANT OUTCOMES
The table below includes the outcomes required based on the EBP curriculum(a) selected. If more than one curriculum is
included, the same outcome may be displayed repeatedly. It will also contain any additional outcomes proposed (up to
two (2)) that relate to specific benefits expected as a result of the program.Targets are justified on the basis of past
actual achievement and target population. The percentage indicated refers to the number of participants served
expected to meet the meaningful improvement benchmark. Where applicable, screenings are not expected to have a
target percent.
Administration
Outcome j Data Source and Measurement Details ( Details
Agree: Tool Details: Eyberg Child Behavior.Inventory (ECBI)• # of Items: 36• Scoring: EBP Curriculum:
75%of ? Sum of scaled Intensity items• Range: 36-252(36-130 is normative, greater than or j Nurturing Parenting
Children/Youth equal to 131 is clinically significant). i Program (NPP)/for
decrease problem i ! parents of infant,
behavior or j Meaningful Improvement: A post test score equal or lower than 130. (toddlers, and
maintain preschoolers (home
appropriate Timing Details: Pre-test is administered by the 2nd session of the program and visiting)
behavior. i Post-test is administered within the last two sessions of program completion.
(Required) i Service
Component: Child
Measures
Related Activity:
Home Visits -
Weekly
Agree: (Tool Details: Adult-Adolescent Parenting Inventory (AAPI-2): (Constructs B through ( EBP Curriculum:
( 82%of E)• # Items: 40 (33 items related to B-E)• Scoring: Sten Scores • Range: 1 (highest 1 Nurturing Parenting
f Parents/primary risk of abusive parenting behaviors) to 10 (lowest risk)for each construct Program (NPP)/for
caregivers increase i parents of infant,
positive parent- Meaningful Improvement: Post-test Sten score of 5 or higher on each of the toddlers, and
child interactions. ( constructs (out of the high risk category) OR Post-test score of 5 or higher on i preschoolers (home
(Required) Construct B and a 1 point increase in 2 of the 3 other constructs from Pre-to Post- visiting)
test
Service
Timing Details: Pre-test is administered by the 2nd session of the program and Component: Parent
Post-test is administered within the last two sessions of program completion. j Measures
Related Activity:
1 I Home Visits -
i
Weekly
Agree: Tool Details: Eyberg Child Behavior Inventory (ECBI)• # of Items: 36• Scoring: EBP Curriculum:
75%of Sum of scaled Intensity items• Range: 36-252(36-130 is normative, greater than or Nurturing Parenting
Children/Youth equal to 131 is clinically significant). Program (NPP)/for
decrease problem , . parents of school
behavior or Meaningful Improvement: A post test score equal or lower than 130. age children ages 5-
maintain i 11 years
appropriate Timing Details: Pre-test is administered by the 2nd session of the program and
behavior. Post-test is administered within the last two sessions of program completion. . Service
(Required) t Component: Child
Measures
• Related Activity:
Child Group
Activities:
Elementary
Agree: Tool Details: Adult-Adolescent Parenting Inventory (AAPI-2): (Constructs B through EBP Curriculum:
82%of E)• # Items: 40 (33 items related to B-E)• Scoring: Sten Scores • Range: 1 (highest Nurturing Parenting
Parents/primary risk of abusive parenting behaviors)to 10 (lowest risk)for each construct Program (NPP)/for
caregivers increase ' parents of school
positive parent- Meaningful Improvement: Post-test Sten score of 5 or higher on each of the age children ages 5-
child interactions. constructs (out of the high risk category) OR Post-test score of 5 or higher on 11 years
(Required) Construct B and a 1 point increase in 2 of the 3 other constructs from Pre-to Post-
test i Service
Component: Parent
Timing Details: Pre-test is administered by the 2nd session of the program and Measures
Post-test is administered within the last two sessions of program completion.
I I Related Activity:
Parenting
Workshops:
Elementary
Agree: Tool Details: Eyberg Child Behavior Inventory (ECBI)• # of Items: 36• Scoring: ; EBP Curriculum:
75%of Sum of scaled Intensity items• Range: 36-252(36-130 is normative, greater than or i Nurturing Parenting
Children/Youth I equal to 131 is clinically significant). Program (NPP)/for
decrease problem ; Parents &
behavior or Meaningful Improvement: A post test score equal or lower than 130. Adolescents ages
maintain ; 12-18
appropriate Timing Details: Pre-test is administered by the 2nd session of the program and j 1
behavior. Post-test is administered within the last two sessions of program completion. + Service
(Required) Component: Child
Measures
Related Activity:
Youth Group
Activities
I '
Agree: I Tool Details: Adult-Adolescent Parenting Inventory (AAPI-2): (Constructs B through EBP Curriculum: 1
82% of f E)• # Items: 40 (33 items related to B-E)• Scoring: Sten Scores • Range: 1 (highest Nurturing Parenting
Parents/primary risk of abusive parenting behaviors) to 10 (lowest risk)for each construct Program (NPP)/for
caregivers increase ! Parents &
positive parent- Meaningful Improvement: Post-test Sten score of 5 or higher on each of the Adolescents ages
child interactions. constructs (out of the high risk category)OR Post-test score of 5 or higher on 12-18
(Required) Construct B and a 1 point increase in 2 of the 3 other constructs from Pre-to Post-
test
I�
{ 1 Service
Component: Parent
Timing Details: Pre-test is administered by the 2nd session of the program and Measures
Post-test is administered within the last two sessions of program completion.
Related Activity:
Parenting
Workshops: Youth
Agree: Tool Details: Ages and Stages Questionnaires (ASQ-3) Parent report tool used for EBP Curriculum:
%of Children are I the early identification of delays or to celebrate milestones within areas of i Nurturing Parenting
screened for communication, fine motor, gross motor, problem solving, or personal-social. Program (NPP)/for
developmental Appropriate referral process must be followed through on for all children with parents of infant,
delays using the scores below the cut off. Children with scores close to the cut off should be toddlers, and
ASQ-3 (Required) ! monitored and provided with learning activities whenever possible. i preschoolers (home
visiting)
Meaningful Improvement: N/A
Service
Timing Details: Age-appropriate version will be administered within thefirst two Component: Child
months of enrollment and every six months thereafter while families are receiving Screenings
services. Programs lasting less than 8 months must only administer it once.
Related Activity:
Home Visits -
Weekly
Agree: Tool Details: Ages and Stages Questionnaire: Social Emotional (ASQ: SE-2) Parent EBP Curriculum:
0%of Children are report tool used for the early identification of social-emotional challenges. Nurturing Parenting
I screened for socio- Appropriate referral process must be followed through on for all children with Program (NPP)/for
emotional delays scores below the cut off. Children with scores close to the cut off should be parents of infant,
using the ASQ:SE-2 monitored and provided with learning activities whenever possible. j toddlers, and
(Required) preschoolers (home
Meaningful Improvement: N/A visiting)
Timing Details: Age-appropriate version will be administer within the first two Service
months of enrollment and according to recommended schedule based on child's Component: Child
age (at 2, 6, 12, 18, 24, 30, 36, 48, and 60 months of age) while families are ! Screenings
receiving services. Programs lasting less than 8 months must only administer it
once. Related Activity:
! , Home Visits -
! I Weekly
Agree: Tool Details:The Edinburgh Postnatal Depression Scale (EPDS). Mother report tool EBP Curriculum:
0%of Mothers are used for the detection of risk of perinatal depression from 6 weeks to 1 year post- Nurturing Parenting
screened for post- partum. Mothers who screen positive must be referred to mental health services, , Program (NPP)/for
partum depression ; monitored, and rescreened every other month while enrolled in the program. parents of infant,
using the toddlers, and
Edinburgh Meaningful Improvement: N/A . preschoolers (home
Postnatal visiting)
Depression Scale. ! Timing Details: Must be administered to all mothers 6 to 8 weeks post-partum or I
(Required) upon enrollment as long as child is less than 1 year old. For mothers who screen ! Service
positive on the EPDS (=10 or endorsement of suicidal ideation) the EPDS will be ;Component: Child
administered every other month, while enrolled in the program, until the mother Screenings
screens negative (<5 and no suicidal ideation) until the child reaches 1 year of age,
or until the mother is receiving mental health services. Related Activity:
Home Visits -
Weekly
STAFFING TABLE
All persons delivering the services required by this contract must have the knowledge and skills, either by training,
experience, education, or a combination thereof, to adequately and competently perform the duties, obligations, and
services set forth and to provide and perform such services to The Children's Trust's satisfaction. To this end, ongoing
program evaluation and professional development supports are offered and providers are expected to actively participate.
Supervisory and direct service staff must be trained in their selected EBP and maintain fidelity through ongoing EBP
trainings and supports such as coaching and/or peer learning as applicable. In addition, supervisors and program staff are
also expected to attend general trainings relevant to their service delivery models identified in The Children's Trust
Training Expectations document.
Related
Position Title and Subcontractor
Details Qualifications, Responsibiliites,and Certifications Budget
Department Director Qualifications: Bachelor's degree in related human services field; Five (5) years of
37931 , responsible managerial and administrative work experience relevant to the major
Category:CEO/Executive duties/essential functions of the position; Other combinations of experience and
' Director education that meet minimum requirements may substitute.
Numberof Staff: 1 ) j
Classification:FullTime ; Responsibilities: Oversees the administration and management of organization
Direct Service Staff:NO including all program activities, contract negotiations and hiring of
Supervisory Staff:YES ; department/program staff.
Case Worker II Qualifications: Bachelor's degree or equivalent in college credits with major
30378 course work in Social Work, Criminal Justice, Sociology, or Psychology; Some
f Category:Other ; experience working in human services, youth programs or related fields.
Number of Staff: 1
Classification:Full-Time { Responsibilities: Assists with recruitment and enrollment of participants by
Direct Service Staff:NO communicating with parents; Distributing program brochures and flyers, visiting iI
Supervisory Staff:NO I various locations and events to inform the community about the program; Assists
with organization of participant files; Assists in data collection and entry to include
demographics, units of service, and performance measures of both group-based
and home-based activities; Works closely with Senior Program Coordinator to
ensure program compliance of The Children's Trust contract; Builds and sustains
{ I strong relationships with client families, while maintaining confidentiality; Prepares
all materials needed for all activities; Participates in initial group-based settings
(NPP for Parents and Adolescents 5-11 and 12-18)to provide logistical support
during programming; Attends all staff meetings; Performs other related duties as
required.
Case Worker I Qualifications:Associate's degree or equivalent in college credits with major
36106 course work in Social Work, Criminal Justice, Sociology, or Psychology; Some
Category:Other experience working in human services, youth programs or related fields.
Number of Staff: 1
Classification:Full-Time Responsibilities: Assists with recruitment and enrollment of participants by
Direct Service communicating with parents; Distributing program brochures and flyers, visiting
Staff:YES various locations and events to inform the community about the program; Assists
Supervisory Staff:NO in data collection and entry to include demographics and group-based
documentation; Works closely with Senior Program Coordinator to ensure program
compliance of The Children's Trust contract; Builds and sustains strong
relationships with client families, while maintaining confidentiality; Prepares all
materials needed for all activities; Facilitates in children/youth group-based settings
{for (PP groups for Parents and Adolescents 5-11 and 12-18, providing logistical
! support during programming; Attends all staff meetings; Performs other related
duties as required.
Parent-Child Facilitator i Qualifications: Bachelor degree required in Social Work or related area of study
37289 !or a Master's degree in Social Work or related area of study; Experience may
Category:Other isubstitute for education on a year-for-year basis; Must be fluent in Spanish; Must
Number of Staff: 1 have reliable transportation; Valid Florida Driver's License; Valid Florida auto 1 1I
Classification:Full-Time 1 insurance; Successfully meet Level 2 criminal background screening requirements.
Direct Service
Staff:YES Responsibilities: Parent-Child Facilitator, facilitates/co-facilitates the Nurturing
Supervisory Staff:NO Parenting Curriculum (NPP)for parents of infants, toddlers and preschoolers-
I Individual Parenting Services (Home Visiting ); For parents of school age children
ages 5-11 years; For parents and adolescents ages 12-18 in accordance with the
Nurturing Parenting Philosophy either group-based and/or home-based setting;
Fulfill all required EBP Curriculum documentation according to NPP program type
(i.e. Administer Early Childhood and Maternal Screenings, all required pre- and
post- measures, and complete the Home Safety Checklist for Home Visiting);
Prepare curriculum materials prior to session to ensure understanding to maximize
curriculum fidelity; Perform all activities, job duties and responsibilities and
functions in an efficient manner with respect and appreciation for the culture,
traditions, languages and practices of the families served; Provide family support
with other resources as needed; Maintain confidential and accurate documentation
of attendance, verbal and behavioral family participation and progress, as well as
all related contact; Submission of all documentation in a confidential and timely
I manner for contract compliance; Participate in programmatic and fidelity meetings
with Senior Program Coordinator, as scheduled; Participate in workshops,
conferences and training to promote the enhancement of professional skills; Assist
I with recruitment and enrollment of participants; Performs related work as required.
Parent-Child Qualifications: Bachelor degree required in Social Work or related area of study
FacilitatorHB or a Master's degree in Social Work or related area of study; Experience may
39011 substitute for education on a year-for-year basis; Must be fluent in Spanish; Must
Category:Other have reliable transportation; Valid Florida Driver's License; Valid Florida auto
: c `
Number of Staff: 1 ; insurance; Successfully meet Level 2 criminal background screening requirements. .�
Classification:Part-
time/Seasonal Responsibilities: Parent-Child FacilitatorHB, facilitates the Nurturing Parenting
Direct Service i Curriculum (NPP)for parents of infants, toddlers and preschoolers- Individual
Staff:YES j Parenting Services (Home Visiting) in accordance with the Nurturing Parenting
Supervisory Staff:NO j Philosophy; Administer Early Childhood and Maternal Screenings and all required
pre- and post- measures, and the Home Safety Checklist; Prepare curriculum
materials prior to session to ensure understanding to maximize curriculum fidelity; _
} Perform all activities, job duties and responsibilities and functions in an efficient
manner with respect and appreciation for the culture, traditions, languages and `.
practices of the families served; Provide family support with other resources as
needed; Maintain confidential and accurate documentation of attendance, verbal
and behavioral family participation and progress, as well as all related contact;
Submission of all documentation in a confidential and timely manner for contract
compliance; Participate in programmatic and fidelity meetings with Senior Program
Coordinator, as scheduled; Participate in workshops, conferences and training to
promote the enhancement of professional skills; Assist with recruitment and
enrollment of participants; Performs related work as required.
Child-Group Facilitator Qualifications: High school, GED, AA preferred, experience may substitute for
39752 education on a year-for-year basis; Must have reliable transportation; Successfully
Category:Other meet Level 2 criminal background screening requirements.
Number of Staff: 1
Classification:Part- i Responsibilities: Child-Group Facilitators, facilitate/co-facilitate the Nurturing ( i
time/Seasonal !Children's Group for children ages 5-11 years, whose parents/caregivers are
Direct Service I participating in The Nurturing Parenting Program (NPP); Facilitators are responsible
Staff:YES I for assisting in creating a supervised, safe-child group environment in which to I j
Supervisory Staff:NO teach the NPP Curriculum in accordance with the Nurturing Parenting Philosophy;
Prepare curriculum materials prior to session to ensure understandingto maximize
curriculum fidelity; Perform all activities, job duties and responsibilities and
Ifunctions in an efficient manner with respect and appreciation for the culture,
jtraditions, languages and practices of the families served; Provide family support
with other resources as needed; Maintain confidential and accurate documentation
of attendance, verbal and behavioral family participation and progress, as well as
all related contact; Submission of all documentation in a confidential and timely
manner for contract compliance; Participate in programmatic and fidelity meetings
with Senior Program Coordinator as scheduled; Participate in workshops,
conferences and training to promote the enhancement of professional skills; Assist
with recruitment and enrollment of participants; Performs related work as required.
Assistant Department Qualifications: Bachelor Degree or equivalent experience in program
Director management.
37977 i
Category:CEO/Executive Responsibilities: Oversees the administration and management of orgranization
Director including all program activities and staff.
Number of Staff: 1 ! 1
Classification:Full-Time
( Direct Service Staff:NO
Supervisory Staff:YES
Senior Program Qualifications: Master's Degree or equivalent experience in program
Coordinator i management. Master's Degree in Social Work, Public Administration or related field;
37928 Experience may substitute for education on a year-for- year basis; Bilingual skills
Category:Program are considered an asset.
Management
Number of Staff: 1 Responsibilities: Provides direction for the program's day to day operations,
Classification:Full-Time supervision, direction and guidance for staff, assures implementation of evidence
Direct Service Staff:NO j based curriculum or program protocols with fidelity. This position has direct
Supervisory Staff:YES i supervision over Success University Truancy Coordinator and Parent-Child Program
staff.; Supervises program services provided under Success University and the
Parent-Child Program; Performs administrative, analytical, and field work to verify
that employees, vendors, contractors and sub-contractors are compliant with
established standard operating procedures, performance/productivity standards,
contract requirements; Prepares and/or renews grant proposals on a yearly basis;
Prepares and manages contracts for agency sub-contracts; Works closely with
Miami-Dade County Public Schools and other community-based organizations in
aspects of programs; Develops a tracking system for clients/services and the
necessary referral and internal forms; Prepares budget and programmatic reports
for funding providers; Interviews, selects, trains, and supervises staff; Evaluates,
and takes disciplinary action, as appropriate; Researches and writes grants to seek
additional operational funding; Performs other related duties as assigned.
Parent-Child Facilitator i Qualifications: Bachelor degree required in Social Work or related area of study
39751 or a Master's degree in Social Work or related area of study; Experience may
Category:Other i substitute for education on a year-for-year basis; Must be fluent in Spanish; Must
Number of Staff: 1 have reliable transportation; Valid Florida Driver's License; Valid Florida auto
Classification:Part- insurance; Successfully meet Level 2 criminal background screening requirements.
time/Seasonal
Direct Service i Responsibilities: Parent-Child Facilitators, facilitate/co-facilitate the Nurturing
Staff:YES Parenting Curriculum (NPP)for parents of infants, toddlers and preschoolers-.
Supervisory Staff:NO 1 Individual Parenting Services (Home Visiting ); For parents of school age children
ages 5-11 years; For parents and adolescents ages 12-18 in accordance with the
Nurturing Parenting Philosophy either group-based and/or home-based setting;
Fulfill all required EBP Curriculum documentation according to NPP program type
(i.e. Administer Early Childhood and Maternal Screenings, all required pre- and
I ; post- measures, and complete the Home Safety Checklist for Home Visiting);
Prepare curriculum materials prior to session to ensure understanding to maximize
curriculum fidelity; Perform all activities, job duties and responsibilities and
� I functions in an efficient manner with respect and appreciation for the culture,
traditions, languages and practices of the families served; Provide family support
with other resources as needed; Maintain confidential and accurate documentation
of attendance, verbal and behavioral family participation and progress, as well as
I , all related contact; Submission of all documentation in a confidential and timely
manner for contract compliance; Participate in programmatic and fidelity meetings
with Senior Program Coordinator, as scheduled; Participate in workshops,
conferences and training to promote the enhancement of professional skills; Assist
with recruitment and enrollment of participants; Performs related work as required.
Program Supervisor Qualifications: Bachelor Degree or equivalent experience in program
40951 management.
Category:Program
Management Responsibilities: Provides direction for the program's day to day operations,
Number of Staff: 1 supervision, direction and guidance for staff, assures implementation of evidence
Classification:Full-Time based curriculum or program protocols with fidelity.
( Direct Service Staff:NO
Supervisory Staff:NO
•
' Child-Group Facilitator Qualifications: High school, GED, AA preferred, experience may substitute for
39753 education on a year-for-year basis; Must have reliable transportation; Successfully
Category:Other meet Level 2 criminal background screening requirements.
• Number of Staff: 1
Classification:Part- Responsibilities: Child-Group Facilitator, facilitate/co-facilitate the Nurturing
time/Seasonal Children's Group for children ages 5-11 years, whose parents/caregivers are
Direct Service participating in The Nurturing Parenting Program (NPP); Facilitators are responsible
Staff:YES for assisting in creating a supervised, safe-child group environment in which to
Supervisory Staff:NO j teach the NPP Curriculum in accordance with the Nurturing Parenting Philosophy;
Prepare curriculum materials prior to session to ensure understanding to maximize
curriculum fidelity; Perform all activities, job duties and responsibilities and
functions in an efficient manner with respect and appreciation for the culture,
traditions, languages and practices of the families served; Provide family support
with other resources as needed; Maintain confidential and accurate documentation
of attendance, verbal and behavioral family participation and progress, as well as
all related contact; Submission of all documentation in a confidential and timely
manner for contract compliance; Participate in programmatic and fidelity meetings
with Senior Program Coordinator as scheduled; Participate in workshops,
conferences and training to promote the enhancement of professional skills; Assist
with recruitment and enrollment of participants; Performs related work as required.
Parent-Child Facilitator Qualifications: Bachelor degree required in Social Work or related area of study
39750 or a Master's degree in Social Work or related area of study; Experience may
Category:Other I substitute for education on a year-for-year basis; Must be fluent in Spanish; Must
Number of Staff: 1 have reliable transportation; Valid Florida Driver's License; Valid Florida auto
Classification:Part- insurance; Successfully meet Level 2 criminal background screening requirements.
time/Seasonal
Direct Service Responsibilities: Parent-Child Facilitators, facilitate/co-facilitate the Nurturing
Staff:YES Parenting Curriculum (NPP)for parents of infants, toddlers and preschoolers-
Supervisory Staff:NO Individual Parenting Services (Home Visiting ); For parents of school age children
ages 5-11 years; For parents and adolescents ages 12-18 in accordance with the
Nurturing Parenting Philosophy either group-based and/or home-based setting;
Fulfill all required EBP Curriculum documentation according to NPP program type
(i.e. Administer Early Childhood and Maternal Screenings, all required pre- and
post- measures, and complete the Home Safety Checklist for Home Visiting);
Prepare curriculum materials prior to session to ensure understanding to maximize
curriculum fidelity; Perform all activities, job duties and responsibilities and
functions in an efficient manner with respect and appreciation for the culture,
traditions, languages and practices of the families served; Provide family support
with other resources as needed; Maintain confidential and accurate documentation II
of attendance, verbal and behavioral family participation and progress, as well as f I
all related contact; Submission of all documentation in a confidential and timely
manner for contract compliance; Participate in programmatic and fidelity meetings
with Senior Program Coordinator, as scheduled; Participate in workshops,
conferences and training to promote the enhancement of professional skills; Assist
�` ! with recruitment and enrollment of participants; Performs related work as required.
ATTACHMENT B
OTHER FISCAL REQUIREMENTS, BUDGET and METHOD OF PAYMENT
Budget amendments/revisions
Budget amendments/revisions require written approval from the Contract Manager and The Children's Trust's Chief
Financial Officer or their designees. Request for budget amendments/revisions must be submitted to a Contract Manager
using SAMIS, or the appropriate form, as designated by The Children's Trust. All budget amendments/revisions are subject
to final approval by The Children's Trust. Budget amendments/revisions cannot be used to increase the total Contract
amount or to modify the Scope of Services. No more than two budget amendments/revisions may be approved during the
Contract term. Budget amendments/revisions will be disallowed if they seek to revise retroactive costs not previously
budgeted. All amendments/revisions must adjust for operational activity effective as of the previously billed period.
Budget amendment/revision requests must be submitted sixty (60) days prior to the expiration of Contract. Budget
amendments/revisions will be incorporated into the Contract.
Invoice/Request for Payment Requirements
Provider and/or Seller shall submit an original request for payment, utilizing the format prescribed by The Children's Trust
and in accordance with the approved budget or approved budget revision(s). This format may entail the electronic
submission of a request for payment in the SAMIS system in accordance with the approved budget or budget
amendments/revisions, paper invoice, spreadsheet, or other submission method. The Children's Trust will notify the
Provider and/or Seller the method of submittal. Invoices not submitted in the SAMIS system shall be submitted by the
Provider and/or Seller to The Trust at: accountspayable@thechildrenstrust.org,and to the Provider and/or Seller's Trust staff
member assigned to this contract. The invoice must include The Trust's issued Purchase Order (PO) number. Submissions
to accountspayable@thechildrenstrust.org, must contain only the invoice and no additional correspondence. Attachments
and other documentation included with the invoice that is submitted to accountspayable@thechildrenstrust.org, will
render the invoice as being not properly submitted. The request for payment is due on or before the fifteenth (15th) day
of the month following the month in which expenditures were paid (exclusive of legal holidays or weekends). The
Children's Trust will consider all invoices received after the fifteenth (15th) of each month as late, even if the cause of a late
submission is due to the delayed approval of a budget or amendment in the SAMIS system. The Children's Trust agrees to
reimburse Provider and/or Seller on a monthly basis. Any expense, included on an invoice relating to a reimbursement
request that pertains to a check dated greater than two months prior to the invoice period will not be approved. The
Children's Trust reserves the right to request any supporting documentation related to this Contract.
If there are subcontractors to this Contract, and the invoices are to be submitted using SAMIS, then the Form D:
Attestation of Payment must be uploaded to the Trust electronic system Document Repository no later than thirty (30) days
after payment to subcontractor. If invoices are submitted using SAMIS, upon the close of this Contract, Provider and/or
Seller is required to complete Form E: Close-out Attestation of Payment, which must be uploaded to the Trust electronic
system Document Repository no later than thirty (30) days after payment to subcontractor. These forms may be
downloaded from The Children's Trust website. For the purpose of payment only, a subcontractor is defined as an
independent agency that has entered into agreement with Provider and/or Seller to perform services pertaining to The
Children's Trust funded programs identified in this Contract.
A final request for payment (last monthly invoice of the Contract term) from Provider and/or Seller will be accepted by The
Children's Trust up to forty-five (45) days after the expiration of this Contract. If Provider and/or Seller fails to comply, then
all rights to payment shall be forfeited.
If The Children's Trust determines that Provider and/or Seller has been paid funds, which are not in accordance with this
Contract, and to which it is not entitled, then Provider and/or Seller shall return such funds to The Children's Trust or
submit appropriate documentation to support the payment within thirty (30) days of notification by The Children's Trust.
After thirty (30) days, The Children's Trust may recapture amounts due to The Children's Trust, from this or any Contract
by reducing amounts requested to be reimbursed less the amount owed to The Children's Trust. The Children's Trust shall
have the sole discretion in determining if Provider and/or Seller is entitled to such funds in accordance with this Contract.
The Children's Trust decision on this matter shall be binding.
In the event that Provider and/or Seller, its independent CPA firm or The Children's Trust discovers that an overpayment
has been made, Provider and/or Seller shall repay the overpayment within thirty (30) calendar days without prior
notification from The Children's Trust.
If Provider and/or Seller fails to serve the number of participants and/or fails to utilize the funds in accordance with the
Contract, then The Children's Trust may amend the Contract to reduce the amount of dollars. Any delay in amendment by
The Children's Trust is not deemed a waiver of The Children's Trust right to amend or seek reimbursement for under-serving
participants in accordance with the Contract.
A request for payment will be deemed proper as defined by the Florida Prompt Payment Act, if the request complies with
the requirements set forth in this Contract and is submitted on the forms prescribed by The Children's Trust. Requests for
payment and/or documentation returned to Provider and/or Seller for corrections may be cause for delay in the receipt of
payment. Late submission may result in delay in the receipt of payment. The Children's Trust shall pay Provider and/or
Seller within thirty (30) calendar days of receipt of Provider and/or Seller's properly submitted Request for Payment (i.e.,
invoice) and/or other required documentation.
The Children's Trust may retain any payments due until all required reports, deliverables, or monies owed to The Children's
Trust are submitted and accepted by The Children's Trust.
Indirect Administrative Costs
In no event shall The Children's Trust fund indirect administrative costs in excess of ten (10%) percent of the total Contract
amount.
Match Requirement $0.00
Programs requiring a match if required in the respective solicitation, which is defined as cash or in-kind contributions
including non-federal cash dollars, donated items, and/ or services that are part of the overall cost of operating the
program, should be reasonable, necessary, and/or required for the program. Matching funds do not include The Children's
Trust funds.
The Children's Trust reserves the right to ask for substantive documentation to support the match at any time and such
documentation must be presented to Provider and/or Seller's independent auditors as part of their annual financial
statement audit.
Direct Deposit of Payment
As a requirement of this Contract with The Children's Trust, Provider and/or Seller agrees that prior to, or on the date
commencing the effective term of this Contract, Provider and/or Seller will enroll in The Children's Trust direct deposit
program. The direct deposit program requires that all reimbursements received from The Children's Trust are directly
deposited into the Provider and/or Seller's designated bank account held in a United States financial institution. The
format, including the terms and conditions for the direct deposit of payment, can be found on The Trust's website .
Cost Reimbursement Method of Payment
The parties agree that this is a cost reimbursement method of payment Contract; Provider and/or Seller shall be paid in
accordance with the approved budget and/or approved budget amendments/revisions as set forth in this attachment.
Provider and/or Seller will be paid in accordance with the approved budget, typically after expenses are incurred. Provider
and/or Seller also agrees to pay their subcontractors, vendors and employees for the fulfillment of services provided on a
timely basis. The Trust expects that Provider and/or Seller maintain sufficient funds in the amount of at least 15% of their
operating budget. Adequate working-capital is considered a best practice and is necessary when.managing a cost
reimbursement contract. Provider and/or Seller are expected to possess the funds necessary to cover initial program
expenses, and then request reimbursement from The Trust.
Deliverable-Based Method of Payment
The parties agree that this is a deliverable based Contract, and Provider and/or Seller will be paid based on acceptance by
The Children's Trust of deliverables as outlined in Attachment A. Provider and/or Seller will submit required reports and/or
deliverables in accordance with the deliverable schedule set forth in Attachment A or in Attachment B if not included in
Attachment A. If Provider and/or Seller fails to submit approved deliverables in accordance with the Contract, The
Children's Trust may amend the Contract to reduce the amount of dollars representing the deliverables not provided. Any
delay in amendment by The Children's Trust is not deemed a waiver of The Children's Trust's right to amend or seek
reimbursement for deliverables not provided in accordance with the Contract.
Provider and/or Seller also agrees to timely pay its subcontractors, vendors, and employees for the fulfillment of services
provided in this Contract. Every request by Provider and/or Seller for payment for services provided, work performed, or
costs incurred pursuant to this Contract, except for any advanced payments by The Trust, shall be accompanied by a
Request for Payment from The Children's Trust. If there are subcontractors to this Contract, the 'Attestation of Payment'
form must be included in the Request for Payment. These forms may be downloaded from The Trust's website. For the
purpose of payment only, a subcontractor is defined as an independent agency that has entered into agreement with
Provider and/or Seller to perform services pertaining to The Children's Trust funded programs identified in this Contract.
Advance payment requests
The Children's Trust offers advance payments up to 15% of the total Contract value. The Children's Trust will only approve
advance requests that are equivalent to the total amount of the first two (2) months programmatic expenditures and up
to 15% of the total Contract value. Determinations of programmatic expenditures will be supported by the immediate prior
year's performance or a detailed listing of estimated expenditures. Advance requests shall be limited to governmental
entities and not-for-profit corporations, in accordance with subsection 216.181(16)(b), F.S. Advance requests must include
the amount requested and a justification for the request. Advance requests must be submitted using the designated form
and must be approved in writing by The Children's Trust's Contract Manager and Chief Financial Officer or their designee.
Advance payments are made at and within the sole discretion of The Children's Trust.
Advance repayment
Upon receipt of an advance, repayment must be credited to proceeding reimbursement requests within a sixty (60)
calendar day term. Provider and/or Seller shall report the amount of the advance repayment in The Trust electronic system
using the "advances/adjustments" button on the reimbursement screen. If a provider does not use the specified Trust
electronic system, the Provider and/or Seller is required to deduct its advance repayment from each invoice, consecutively,
until the advance is repaid in full.
List of Approved Certified Public Accountants or Certified Public Accounting Firms
To receive reimbursement for the preparation of the program specific audit, as defined, Provider and/or Seller must choose
from a list of approved independent Certified Public Accounting (CPA) firms, which are posted on The Children's Trust
website. Inclusion in this pre-approved vendor pool requires that a CPA firm meet the following three criteria:
(a) participation in either the American Institute of Certified Public Accountants (AICPA) or the Florida Institute of
Certified Public Accountants (FICPA) peer review program as evidenced by submitting a triennial System Review
Report with a passing score to The Children's Trust;
(b) providing documentation that a CPA firm, or one of its associates, has adequate experience in governmental
accounting and/or nonprofit accounting with the application of Government Auditing Standards;_and
(c) completion of an annual CPA training session sponsored by The Children's Trust finance department.
Supporting Documentation Requirements
Provider and/or Seller shall maintain original records documenting actual expenditures and services provided according to
the approved budget and Scope of Services. Supporting documentation shall be made available and provided to The
Children's Trust upon request.
Provider and/or Seller shall keep accurate and complete records of any fees collected, reimbursement or compensation of
any kind received from any client or other third party, for any service covered by this Contract, and shall make all such
records available to The Children's Trust upon request. Provider and/or Seller shall maintain a cost allocation methodology
that is used to allocate its costs to ensure that The Children's Trust is paying only its fair share of costs for services,
overhead and staffing devoted to the program funded by this Contract. Such methodology shall be made available to The
Children's Trust upon request.
-THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
Budget Summary Report
City of Miami Beach-PAR XX10-1090 City of Miami Beach
Fiscal Year 19-20(8/01/19-7/31/20)
Contract#:2010-1090
CSC Program Allocation:$294,818 •
Budget Status:Approved
Salary Accounts
Original Original Amended
Program CSC CSC
Account# Title Budget Budget Budget
511 Regular Salaries and Wages 264,865.00 247,152.00 247,152.00
521 FICA/MICA 3,842.00 3,585.00 3,585.00
522 Retirement Contributions 67,964.00 6,245.00 6,245.00
523 Life and Health Insurance 16,589.00 15,525.00 15,525.00
524 Workers Compensation 795.00 741.00 741.00
' 525 Unemployment Compensation 0.00 0.00 0.00
Salary Totals: 354,055.00 273,248.00 273,248.00
Expense Accounts
Original Original Amended
Program CSC CSC
Account# Title Budget Budget Budget
531 Travel(other than participants) 0.00 0.00 0.00
532 Travel(participants) 0.00 0.00 0.00
533 Meals(participants) 6,863.00 6,863.00 6,863.00
534 Space 0.00 0.00 0.00
535 Utilities 8,549.00 1,299.00 1,299.00
536 Supplies(office) 1,000.00 1,000.00 1,000.00
537 Supplies(program) 6,593.00 6,593.00 6,593.00
540 Non-Capital Equipment 900.00 900.00 900.00
550 Capital Equipment 0.00 0.00 0.00
591 Indirect Cost 0.00 0.00 0.00
611 Subcontractor 0.00, 0.00 0.00
711 Professional Services(instructors) 0.00 0.00 0.00
721 Professional Services(certified teachers) 0.00 0.00 0.00
731 Professional Services(tutors) 0.00 0.00 0.00
741 Professional Services(consultants) 0.00 0.00 0.00
791 Professional Services(other) 0.00 0.00 0.00
811 Other(advertising) 638.00 638.00 638.00
821 Other(background screening) 0.00 0.00 0.00
831 Other(admission to field trips) 0.00 0.00 0.00
891 Other(other) 0.00 0.00 0.00
529 Fringe Benefits(other) 0.00 0.00 0.00
841 Program Specific Audit 1,500.00 1,500.00 1,500.00
751 Professional Services(Evaluation) 0.00 0.00 0.00
Expense Accounts
Original Original Amended
Program CSC CSC
Account# Title Budget Budget Budget
851 Other(Volunteers) 0.00 0.00 0.00
852 Other(Special Events) 0.00 0.00 0.00
853 Other(Required Staff Training) 1,200.00 1,200.00 1,200.00
854 Other(Discretionary Funds) 1,577.00 1,577.00 1,577.00
855 Other(conference registration) 0.00 0.00 0.00
2000 Salary Summary 0.00 0.00 0.00
2005 EBP Trainings 0.00 0.00 0.00
Expense Totals: 28,820.00 21,570.00 21,570.00
•
Salary and Expense Totals: 382,875.00 294,818.00 294,818.00
Program Funders -
Summary Funders
Funder Type Funder Total Comment
In-Kind Contributions In-Kind Contributions(Summary) 88,057.00 In-kind contributions provided by the
City of Miami Beach.
Summary Funder Totals: 88,057.00
Comprehensive Budget/Amendment Report
City of Miami Beach-PAR XX10-1090 City of Miami Beach
Fiscal Year 19-20(8/01/19-7/31/20)
Contract#:2010-1090
Original Budget and Approved/Unapproved Amendments
Salary Data
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Assistant Department Director(37977)
Staff: Tarre,Alba(32109)
Gross: 106,050.00 106,050.00 8,113.00 8,113.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 5,302.00 5,302.00 77.00 77.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded Hrs!Week Amt HrslWeek Amt Amt
Year Round 1.00 50.79 52.20 2.00 5,302.00 0.00 0.00
Total Distribution to Program Salary 5% 5,302.00 0% 0.00 100% 5,302
Percentage of Distribution to Gross Salary 5% 0% 5%
Original Budget Narratives:
Work Status:Full Time
Frequency of Payment:Bi-Weekly
Source Match:City of Miami Beach
The City of Miami Beach does not contribute towards FICA for unclassified employees. The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
Budget Amendment Narratives:
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Case Worker(36106)
Staff: Masso,Ukrania (44453)
Gross: 41,906.00 41,906.00 3,206.00 3,206.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 16,762.00 16,762.00 243.00 243.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 16,762.00 16,762.00 243.00 243.00 0.00 ' 0.00 0.00 0.00 0.00 0.00 0.00 0.00
' Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt
Year Round 1.00 20.07 52.20 16.00 16,762.00 0.00 0.00
Year Round 1.00 20.07 52.20 0.00 0.00 16.00 16,762.00
Total Distribution to Program Salary 40% 16,762.00 100% 16,762.00 0% 0
Percentage of Distribution to Gross Salary 40% 40% 0%
Original Budget Narratives:
Work status:Full-time
Frequency of payment:Bi-weekly
Source Match:None
'Position is shared between this PAR contract 40%and Success University 60%.
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
Budget Amendment Narratives:
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Case Worker 11(30378)
Staff: Arboleda,Paola (38869)
Gross: 44,036.00 44,036.00 3,369.00 3,369.00 0.00 , 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 44,036.00 44,036.00 639.00 639.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 44,036.00 44,036.00 639.00 639.00 0.00' 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded HrslWeek Amt Hrs/Week Amt Amt
Year Round 1.00 21.09 52.20 0.00 0.00 40.00 44,036.00
Year Round 1.00 21.09 52.20 40.00 44,036.00 0.00 0.00
Total Distribution to Program Salary 100% 44,036.00 100% , 44,036.00 0% 0
Percentage of Distribution to Gross Salary 100% I 100% 0%
Original Budget Narratives:
Work status:Full-time
Frequency of payment:Bi-weekly •
Source Match:None
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
Budget Amendment Narratives:
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Child-Group Facilitator(39752)
Staff: TBD,TBD(31329)
Gross: 12,833.00 12,833.00 982.00 982.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 12,833.00 12,833.00 186.00 186.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 12,833.00 12,833.00 186.00 186.00 0.00 . 0.00 0.00 0.00 0.00 , 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period - #Of People Rate Wks Funded Hrs!Week Amt Hrs!Week Amt Amt
Year Round 1.00 16.39 52.20 15.00 12,833.00 0.00 0.00
Year Round 1.00 16.39 52.20 0.00 0.00 15.00 12,833.00
Total Distribution to Program Salary 100% 12,833.00 100% 12,833.00 0% 0
Percentage of Distribution to Gross Salary 100% 100% 0%
Original Budget Narratives:
Work status:Part-tiime
Frequency of payment:Bi-weekly
Source Match:None
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary. -
*Calculation included is an average of total hours worked per week.Actual hours worked will vary depending on recruitment/enrollment outreach and groups facilitated.
Budget Amendment Narratives:
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur 1 WC WC Unemp Unemp
Child-Group Facilitator(39753) •
Staff: Morales,Amor (44454)
Gross: 12,833.00 12,833.00 982.00 982.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 12,833.00 12,833.00 186.00 186.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 12,833.00 12,833.00 186.00 186.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded HrslWeek Amt HrslWeek Amt Amt
Year Round 1.00 16.39 52.20 0.00 0.00 15.00 12833.00
•
Year Round 1.00 16.39 52.20 15.00 12,833.00 0.00 0.00
Total Distribution to Program Salary 100% 12,833.00 100% 12,833.00 0% 0
Percentage of Distribution to Gross Salary 100% 100% 0%
Original Budget Narratives:
Work status:Part-time
Frequency of payment:Bi-weekly
Source Match:None
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
*Calculation included is an average of total hours worked per week.Actual hours worked will vary depending on recruitment/enrollment outreach and children groups facilitated.
Budget Amendment Narratives:
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Department Director(37931)
Staff: Ruiz,Maria (44767)
Gross: 190,760.00 190,760.00 14,593.00 14,593.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 9,538.00 9,538.00 138.00 138.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded Hrs!Week Amt Hrs!Week Amt Amt
Year Round 1.00 91.36 52.20 2.00 9,538.00 0.00 0.00
Total Distribution to Program Salary 5% 9,538.00 0% 0.00 100% 9,538
•
Percentage of Distribution to Gross Salary 5% 0% 5%
Original Budget Narratives:
Work status:Full-time
Frequency of payment:Bi-weekly
Source Match:City of Miami Beach
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
Budget Amendment Narratives:
/Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Fringe Benefits(30340)
Staff: Benefits,Fringe(31330)
Gross: 0.00 0.00 0.00 0.00 67,964.00 67,964.00 16,589.00 16,589.00 795.00 795.00 0.00 0.00
Program: 0.00 0.00 0.00 0.00 67,964.00 67,964.00 16,589.00 16,589.00 795.00 795.00 0.00 0.00
CSC: 0.00 0.00 0.00 0.00 6,245.00 6,245.00 15,525.00 15,525.00 741.00 741.00 0.00 0.00
Original Budget Narratives:
Fringe Benefits
Fringe Benefit:FICA/MICA
Total Program Allocation:$3,842(1.45%of FTE&PTE grant funded+in-kind salaries$264,865)
Total CSC Allocation:$3,585(1.45%of FTE&PTE grant funded$247,152)
Source Match:City of Miami Beach
MICA-The City does not contribute towards FICA for unclassified employees.The City calculates the rate for MICA at 1.45%of employee salary.
Fringe Benefit:Retirement Contribution
Total Program Allocation:$67,963.74(39%of total FT salaries $174,266.00)
Total CSC Allocation:$6,244.98(6%of total FT grant salaries$104,063.00)
Source Match:City of Miami Beach
The City of Miami Beach contributes towards a pension plan for FT employees.The City's contribution is calculated two times in the fiscal year based on how its market contributions are faring.This range is
typically 6%-39%depending on market conditions.The 6%charged is a conservative estimate and the City will contribute whatever difference is determined at the time of the actuarial reviews.
Fringe Benefit:Health&Dental
Senior Program Coordinator:$269.00(medical)+$7.27(dental)x 24 pay periods=$6,630.48 x 60%=$3,978.29
Case Worker II: $269.00(medical)+$4.15(dental)x 24 pay periods=$6,555.60
Case Worker(40%):$269.00(medical)+$4.15(dental)x 24 pay periods=$6,555.60 x 40%=$2,622.24
$3,978.29+$6,555.60+$2,622.24=$13,156.13
City of Miami Beach—In-kind staff
Department Director:$269.00(medical)+$4.15(dental)x 24 pay periods=$6,555.60 x 5%=$327.78
Assistant Department Director:$269.00(medical)+$12.62(dental)x 24 pay periods=$6,758.88 x 5%=$337.94
Program Supervisor:$269.00(medical)+$4.15(dental)x 24 pay periods=$6,555.60 x 5%=$327.78
$327.78 +$337.94+$327.78=$993.50
Source Match:City of Miami Beach
Health&Dental Insurance-Health&Dental Insurance plans are catered to the needs of each employee.The amounts differ per employee.
Fringe Benefit:Life Insurance
Total Program Allocation:$174.26(0.1%of$174,266.00)
Total CSC Allocation:$104.08(0.1%of$104,083.00)
Source Match:City of Miami Beach
Life Insurance-The City calculates 0.1%of the employee salary towards Life Insurance.
Fringe Benefit:OBRA
Total Program Allocation:$2,264.9752(2.5%of PTE Salaries$90,599.00)
Total CSC Allocation:$2,264.9752(2.5%of PTE Salaries$90,599.00)
Source Match:None
OBRA-The City calculates 2.5%towards OBRA for all part-time employees.
Fringe Benefit:Worker's Compensation
Total Program Allocation:$794.595(0.30%of total FTE&PTE grant funded&in-kind salaries$264,865.00)
Total CSC Allocation:$741.46(0.30%of total Salaries$247,152)
Source Match:City of Miami Beach
The City of Miami Beach contributes 0.3%towards Worker's Compensation Insurance for all employees.
Fringe Benefit Unemployment
City is self-insured and does not fund Unemployment Insurance separately.
Budget Amendment Narratives:
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Parent-Child Facilitator(37289)
Staff: Castillo,Maria T(42698)
Gross: 52,471.00 52,471.00 4,014.00 4,014.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 52,471.00 52,471.00 761.00 761.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 52,471.00 52,471.00 761.00 761.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded Hrs!Week Amt HrslWeek Amt Amt
Year Round 1.00 25.13 52.20 40.00 52,471.00 0.00 0.00
Year Round 1.00 25.13 52.20 0.00 0.00 40.00 52,471.00
Total Distribution to Program Salary 100% 62,471.00 100% 52,471.00 0% 0
Percentage of Distribution to Gross Salary 100% 100% 0%
Original Budget Narratives:
Work status:Full-time
Frequency of payment:Bi-weekly
Source Match:None
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
Budget Amendment Narratives: -
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Parent-Child Facilitator(39750)
Staff: D'Trinidad,Dania X(42701)
Gross: 17,709.00 17,709.00 1,355.00 1,355.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 17,709.00 17,709.00 257.00 257.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 17,709.00 17,709.00 257.00 257.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded Hrs/Week Amt HrslWeek Amt Amt
Year Round 1.00 25.13 52.20 13.50 17,709.00 0.00 0.00
Year Round 1.00 25.13 52.20 0.00 0.00 13.50 17,709.00
Total Distribution to Program Salary 100% 17,709.00 100% 17,709.00 0% 0
Percentage of Distribution to Gross Salary 100% 100% 0%
Original Budget Narratives:
Work status:Part-time
Frequency of payment:Bi-weekly
Source Match:None
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
*Calculation included is an average of total hours worked per week.Actual hours worked will vary depending on case load and parenting groups facilitated.
Budget Amendment Narratives:
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Parent-Child Facilitator(39751)
Staff: Rivas,Ingrid(42699)
Gross: 17,709.00 17,709.00 1,355.00 1,355.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 17,709.00 17,709.00 257.00 257.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 17,709.00 17,709.00 257.00 257.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded Hrs/Week Amt Hrs/Week Amt Amt
Year Round 1.00 25.13 52.20 0.00 0.00 13.50 17,709.00
Year Round 1.00 25.13 52.20 13.50 17,709.00 0.00 0.00
Total Distribution to Program Salary 100% 17,709.00 100% 17,709.00 0% 0
Percentage of Distribution to Gross Salary 100% 100% 0%
Original Budget Narratives:
Work status:Part-time
Frequency of payment:Bi-weekly
Source Match:None
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
*Calculation included is an average of total hours worked per week.Actual hours worked will vary depending on case load and parenting groups facilitated.
Budget Amendment Narratives:
Approved Date: - -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Parent-Child FacilitatorHB(39011)
Staff: Martinez,Ayolia(42700)
•
Gross: 29,515.00 29,515.00 2,258.00 2,258.00 0.00 • 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 29,515.00 29,515.00 428.00 428.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 29,515.00 29,515.00 428.00 428.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded Hrs/Week Amt HrslWeek Amt Amt
Year Round 1.00 25.13 52.20 0.00 0.00 22.50 29,515.00
Year Round 1.00 25.13 52.20 22.50 29,515.00 0.00 0.00
Total Distribution to Program Salary 100% 29,515.00 100% 29,515.00 0% 0
Percentage of Distribution to Gross Salary 100% 100% 0%
Original Budget Narratives:
Work status:Part-time
Frequency of payment:Bi-weekly
Source Match:None
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
*Calculation included is an average of total hours worked per week.Actual hours worked will vary depending on home-visiting case load.
Budget Amendment Narratives:
Approved Date: -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Program Supervisor(40951)
Staff: Tamayo,Daniela (48148)
•
Gross: 57,462.00 57,462.00 4,396.00 4,396.00 0.00 • • 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 2,873.00 2,873.00 42.00 42.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 0.00 - 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
•
Program Allocation CSC Allocation Match Allocation
r
Time Period #Of People Rate Wks Funded Hrs!Week _ Amt HrslWeek Amt Amt
Year Round 1.00 27.52 52.20 2.00 2,873.00 0.00 0.00
Total Distribution to Program Salary 5% 2,873.00 0% 0.00 100% 2,873
Percentage of Distribution to Gross Salary 5% 0% 5%
Original Budget Narratives:
Work status:Full-time
Frequency of payment:Bi-weekly
Source of Match:City of Miami Beach
The City of Miami Beach does not contribute towards FICA for unclassified employees. The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
Budget Amendment Narratives:
Approved Date: - -
Position Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Senior Program Coordinator(37928)
Staff: Manon,Gabriela(36712) ,
Gross: 72,140.00 72,140.00 5,519.00 5,519.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Program: 43,284.00 43,284.00 628.00 628.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CSC: 43,284.00 43,284.00 628.00 628.00 0.00' 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Original Distribution
Program Allocation CSC Allocation Match Allocation
Time Period #Of People Rate Wks Funded Hrs!Week Amt Hrs/Week Amt Amt
•
Year Round 1.00 34.55 52.20 0.00 0.00 24.00 43,284.00
Year Round 1.00 34.55 52.20 24.00 43,284.00 0.00 0.00
Total Distribution to Program Salary 60% 43,284.00 100% 43,284.00 0% 0
Percentage of Distribution to Gross Salary 60% 60% 0%
Original Budget Narratives:
Work status:Full-time
Frequency of payment:Bi-weekly
Source Match:None
'Position is shared between this PAR contract 60%and Success University 40%.
The City of Miami Beach does not contribute towards FICA for unclassified employees.The City of Miami Beach calculates the rate for MICA at 1.45%of employee salary.
Budget Amendment Narratives:
Approved Date: -
Salary Totals
Percentage of Program Distribution to Gross Salary: 40% Percentage of CSC Distribution to Gross Salary: 38%
Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend Orig Amend
Salary Salary FICA FICA Retire Retire Insur Insur WC WC Unemp Unemp
Gross: 655,424.00 655,424.00 50,142.00 50,142.00 67,964.00 67,964.00 16,589.00 16,589.00 795.00 795.00 0.00 0.00
Program: 264,865.00 264,865.00 3,842.00 3,842.00 67,964.00 • 67,964.00 16,589.00 16,589.00 795.00 795.00 0.00 0.00
CSC: 247,152.00 247,152.00 3,585.00 3,585.00 6,245.00 6,245.00 15,525.00 15,525.00 741.00 741.00 0.00 0.00
Expense Data
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
533 Meals(participants) 6,863.00 6,863.00 6,863.00 6,863.00
Original Budget Calculation:
(13+13)'4.93'12+(12+12)"4.93'15'3
Original Budget Narratives:
Dinner for parenting group participants;Meal cost per session:
13 adults+13 children/youth x$4.93 x 12 sessions=$1,538.16
12 adults+12 children/youth x$4.93 x 15 sessions x 3 cohorts=$5,324.40
($1,538.16+$5,324.40=$6,862.56)
Budget Amendment Narratives:
Approved Date: -
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
535 Utilities 1,299.00 1,299.00 8,549.00 8,549.00
Original Budget Calculation:
1298.52+7250
Original Budget Narratives:
Funds requested for wireless data for 3 tablets for 12 months:$36.07 x 12 x 3=$1,298.52
Property Maintenance$104.16 x 12 months=$1,250
Telecommunications services and technical support(including hardware,software and peripherals)$500 x 12 months=$6,000
Total:$7,250
Source of Match:City of Miami Beach
Budget Amendment Narratives:
Approved Date: -
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
536 Supplies(office) 1,000.00 1,000.00 1,000.00 1,000.00
Original Budget Calculation:
1000
Original Budget Narratives:
Requested amount of$1,000.00 is 0.34%of TCT contract value;within limitation of 2%of TCT contract value as per Budget Guidelines.
Source of Match:None
Budget Amendment Narratives:
Approved Date: -
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
537 Supplies(program) 6,593.00 6,593.00 6,593.00 6,593.00
Original Budget Calculation:
(540+390+154.90+510+2490+540+718.80)+(415+315+519)
Original Budget Narratives: •
Requested amount for curriculum per NPP cohort for Parents with School-Aged Children for 3 cohorts($540);Curriculum per NPP cohort for Parents&Adolescents($390);Supplies(adult for 4
cohorts and children/youth for 4 cohorts;$154.90);Curriculum per NPP Home Visits$510);Graduation activities for families who complete the program to encourage nurturing time(program
activities go along with the Nurturing Parenting Curriculum for 83 families;$2,490);MPI-2(83 AAPI Pre+83 AAPI Post;$415);Eyberg Child Behavior Inventory(ECBI)$315;Ages and Stages
Questionnaire(ASQ-3)/Ages and Stages Questionnaire(ASQ-SE2)$519;Annual subscription/Access License(for 9 employees;$540)to Samepage web-based collaborative platform to safely
communicate,share documents and enable client tracking;IntakeQ software to enable paperless intakes and forms$718.80
540+390+154.90+510+2490+540+718.80 curriculums,graduation activities,supplies,AAPI,Samepage,IntakeQ
415+315+519 measuring tools
Budget Amendment Narratives: •
Approved Date: -
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
540 Non-Capital Equipment 900.00 900.00 900.00 900.00
Original Budget Calculation:
900
Original Budget Narratives:
Funds requested for 3 tablets for paperless client intake and documentation x$300 each=$900
Budget Amendment Narratives:
Approved Date: -
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
591 Indirect Cost 0.00 0.00 0.00 0.00
Original Budget Calculation:
Original Budget Narratives:
Budget Amendment Narratives:
Approved Date: •
-
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
811 Other(advertising) 638.00 638.00 638.00 638.00
Original Budget Calculation:
638.00
Original Budget Narratives:
Funds requested for various media plans for program promotional purposes:$8(10 Posters 11 x 17 full color,one sided);$331 Brochures(tri-fold double sided;full color;folded;2500);$299
Postcards;5 x 7(double sided;color front;b/w back;5000).
$8+$331+$299=$638
Budget Amendment Narratives:
Approved Date: -
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
841 Program Specific Audit 1,500.00 1,500.00 1,500.00 1,500.00
Original Budget Calculation:
1500.00
Original Budget Narratives:
Children's Trust required program-specific audit and,conducted by an external auditor.The audit is supervised by the City's finance Department.$1,500 is less than 1%of TCT contract value;within
the 3%allowable amount as per the budget guidelines.The City will cover any charges in excess of the 1%allowed.
City Specific Audit Cost is$6,000/4 youth programs=$1,500 each(OOS,Parenting,YEN,Service Partnership)
Source Match:None
Budget Amendment Narratives:
Approved Date: -
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
853 Other(Required Staff Training) 1,200.00 1,200.00 1,200.00 1,200.00
Original Budget Calculation:
300.00*4
Original Budget Narratives:
Other(Required Staff Training)
Funds are requested for 4 staff to attend various curriculum-related and Children's Trust required/recommended trainings.
$300/employee x 4 employees=$1,200.00
Source Match:None
Budget Amendment Narratives:
Approved Date: •
-
Account# Account Name Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
854 Other(Discretionary Funds) 1,577.00 1,577.00 1,577.00 1,577.00
Original Budget Calculation:
1577
Original Budget Narratives:
Within limitation of 2%of TCT contract value as per Budget Guidelines.
Source of Match:None
Budget Amendment Narratives:
Approved Date: -
Expense Totals Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
21,570.00 21,570.00 28,820.00 28,820.00
Salary,Expense,and Subcontractor Totals Orig CSC Budget Amend CSC Budget Orig Prog Budget Amend Prog Budget
294,818.00 294,818.00 382,875.00 382,875.00
_ - -___ -_ _ _- - _
|
Grand Total: $0.00 $0.00 $0.00 1
`
.
ATTACHMENT C: Data Requirements and Program Progress Metrics
The Children's Trust requires collecting ongoing measures on the quantity, quality and impact of service efforts. The
purpose of data collection, reporting and analysis is to promote continuous improvement in program quality and
participant outcome achievement. Contract-specific reporting requirements are identified in Attachment A-Scope of
Services.
The Program Metrics tool can be found on the Children's Trust website and it details the components that are regularly
reviewed by Trust staff or approved contractors. These components—as well as the way they are rated—are specific to the
initiative and can be revised throughout the funding cycle.
Successful programs regularly monitor the quality of their own implementation at the site level, offer staff training and
coaching on program components, and incorporate feedback from participants and staff.
Data requirements:
As applicable, provider is expected to collect and enter demographic, attendance, screening, and assessment data in a
timely manner, while incorporating practices that ensure data quality and integrity. Data must be collected using the
appropriate tools (e.g., required demographic fields can be found in the Child and Adult Information Forms found on
The Children's Trust website) and entered in a timely manner into the Trust' approved data system. All data entered must
be reviewed and validated by the provider no later than the 15th of month following the month in which services were
delivered.
As applicable, provider may also be expected to complete a Program Narrative Report (see initiative specific requirements—
including timing—in the Initiative Specific Reporting Requirements in The Children's Trust website) that captures a
brief account of the program's successes, challenges, and supports needed.
With each submission, the provider attests, based on his/her best knowledge, information and belief, that all data
submitted in conjunction with the reports are accurate, truthful and complete. The trust and approved partners shall use
and analyze this data for evaluation and strategic planning purposes.
Program Progress Metrics:
• Compliance Items: Provider shall fulfill all applicable compliance items specified in the safety, administrative and
fiscal compliance component in the Program Metrics tool, as well as in the Required Documentation Checklist
posted on The Children's Trust website.
• Quarterly or Yearly Growth Plan: In partnership with the Contract Manager, the provider will develop and
implement Growth Plans up to four times per contract year. A Growth Planning Guidance Document with
additional information can be found on The Children's Trust website.
Additional Program Continuous Quality Improvement Requirements:
Provider must ensure appropriate staff and subcontractors attend various Trust-sponsored or facilitated trainings. Training
requirements by initiative are detailed on The Children's Trust website. At a minimum, staff will be required to attend
the following annually:
• Contract management trainings
• The Children's Trust provider meetings
• SAMIS training for budgets, amendments, invoices, SAMIS programmatic and reports trainings
• Content-specific trainings related to program quality and performance measures (e.g., Injury Free, ACT, Project
RISE, evidence-based programs, and measurement tools).
ATTACHMENT D
Program Specific Audit Requirements
The Program Specific Audit must encompass an audit of The Children's Trust Contracts in accordance with section P3:
Program Specific Audit of this Contract. The comprehensive nature of auditing performed in accordance with the
standards set forth below places on the independent certified public accounting firm (CPA) the responsibility for ensuring
that (1) the audit is conducted by personnel who have the necessary skills; (2) independence is maintained; (3) applicable
standards are followed in planning and conducting audits and reporting the results; (4) the organization has an
appropriate internal quality control system in place; and (5) the organization undergoes an external quality control review.
Program Specific Audits must be conducted in compliance with AU-C 935 and are required to include
performing tests of controls over compliance.
An auditor's risk assessment must include an expectation of the operating effectiveness of controls over
compliance; and in doing so; the assessed control risk must be assessed at low during the planning stage. If
the auditor determines a lack of controls and identifies risk of material noncompliance that demonstrates
internal controls do not exist or are not effective regarding the compliance requirement, a response to such
risks should be developed, and a finding (significant deficiency or material weakness) should be reported.
The auditor's test work and sample size of each compliance requirement should be the result of the assessed
level of inherent risk and control risk as it relates to each compliance requirement as stated in The Children's
Trust Contracts.
The Program Specific Audit requires the following components (a sample format may be found on The Children's Trust
website):
a. Independent Auditor's Report on the Schedule of Expenditures of The Children's Trust Contracts;
b. Schedule of Expenditures of The Children's Trust Contracts;
c. Notes to Schedule;
d. Independent Auditor's Report on Compliance for each of The Children's Trust Contracts and Report on Internal
Control over Compliance; and
e. Schedule of Findings and Questioned Costs.
At a minimum, the auditor must include the following tests in their audit program to ensure that the compliance
requirements set forth in The Children's Trust compliance supplement are met. They are:
The Children's Trust Compliance Supplement to the Program Specific Audit:
Compliance Requirements:
a. Internal Controls
Program Specific Audit Implication
1. An auditor's risk assessment must include an expectation of the operating effectiveness of controls over
compliance; and in doing so; the assessed control risk must be assessed at low during the planning stage.
If the auditor determines a lack of controls and identifies risk of material noncompliance that demonstrates
internal controls do not exist or are not effective regarding the compliance requirement, a response to such
risks should be developed, and a finding (significant deficiency or material weakness) should be reported.
The auditor's test work and sample size of each compliance requirement should be the result of the assessed
level of inherent risk and control risk as it relates to each compliance requirement as stated in The Children's
Trust Contracts.
Example
A. Controls tested during the financial statement audit may not consider compliance as it relates to the
Children's Trust Contracts. Overall control risk must consider each compliance requirement tested during
the program specific audit. Separate risk assessment procedures and materiality should be performed and
generated for a program specific audit.
b. Budget vs. Actual Expenditures
Program Specific Audit Implication
1. The approved budget is to include the original approved Contract as well as any approved budget
amendments/revisions.
Example
A. Testwork should include a schedule identifying each Contract and its original/amended budget, monthly
billings, Contract utilization and any analytical expectations that may identify any overbillings.
i. SAMIS does not allow providers to overbill any budgeted line item or Contract allocation,
however, if Contract utilization is greater or less than expected, this could indicate that a
budgeted salary rate is not the employee's actual rate. Provider must compensate
employees at the rate stated on the budget. Any difference in rate would warrant a finding
in the Program Specific Audit Report.
c. Allowable/Unallowable Activities and Costs
Common unallowable costs:
1. Salary rates, payroll methods and hours billed do not match original or amended budgets.
2. The amount of fringe benefits billed to the Trust is actually for employees not included in Contract budget and
unrelated to the program.
3. Professional services are billed within regular salaries and wages.
4. Capital purchases disguised as repairs.
5. Sales taxes and tips.
6. Fuel
7. Food and beverage costs for parties, celebrations, end-of-program events, and conferences or conventions,
unless while attending an out-of-town conference or convention.
8. Monetary gift cards as incentives.
(A detailed listing of all costs and activities considered allowed and un-allowed can be viewed in the Budget
Guidelines form on the Children's Trust website, www.thechildrenstrust.org/providers/forms.)
Program Specific Audit Implication
• 1. Requires that the nature of services and type of costs paid are in agreement with the contractual budget
and/or budget amendment/revision's Scope of Services and budget guidelines.
AND/OR
Requires that activities performed or costs paid with The Children's Trust funds are listed in the contractual
budget narrative or a contractual budget amendment/revision narrative.
2. Any cost or service billed that is not approved in the Contract budget is a finding and reported as a
questioned cost on the Program Specific Audit Report.
3. If any cost or service is billed in more than one Contract, and the billings are in excess of the total
disbursement, or approved allocation, the expense has been overbilled or doubled billed and should be
considered a finding.
4. The Children's Trust funds must supplement a program, supplanting is unallowable. A provider may not use
Contract funds to defray any costs that the recipient already is obligated to pay. (See example F)
Example
A. If Provider asks to be reimbursed for 6 field trips to teach children social skills, only field trips enumerated in
either the contractual budget narrative or the contractual Scope of Service will be reimbursed.
B. If the Contractual budget, lists a Program Coordinator position at $25.00/hour, the provider must pay the
Program Coordinator and charge The Children's Trust $25.00/hour. The provider cannot substitute funding
identified for the Program Coordinator to any other position.
C. If the Contractual budget, lists a Program Coordinator's position, with dedicated time charged to The
Children's Trust program of 25%, the provider must keep records of an employee's time to substantiate that
•
25% of time was in fact earned and charged to The Children's Trust program.
•
D. If 3 Contracts list a Program Coordinator's total budgeted salary as $100,000 and each Contract will
reimburse$35,000 (35%), then a possible overbilling of$5,000 may have occurred ($35,000*3=$105,000
or 35%*3=105%Children's Trust salary allocation).
E. If an invoice is submitted to The Children's Trust that includes food charges for end of the year parties and
celebrations, those costs are NOT allowable per The Children's Trust budget guidelines and cannot be paid
by The Children's Trust.
F. If a provider, prior to applying to participate in the contracted program, committed to purchase 10 new
computers for another program, the provider must purchase those 10 computers in addition to any other
computers requested for The Children's Trust program.
d. Cash Management
Program Specific Audit Implication
1. With the exception of the last month of the Contract period, do monthly invoices represent cost actually
paid during the Contract period (cash basis), rather than costs incurred or accrued.
Example
A. If payroll is paid on 3/31, it should be disclosed in March's reimbursement.
B. If payroll is paid on 4/1, but represents time charged in March, it should be disclosed in April's
reimbursement.
e. Period of Availability
Program Specific Audit Implication
1. Requires Provider to charge The Children's Trust grant with only allowable costs resulting from obligations
incurred during the funding period.
Example
•
A. If the active Contract period extends from 8/1 through 7/31, and Provider expends $250.00 for office
supplies on 9/30, during said Contract period, that expenditure must support program services performed
during the Contract term.
B. The following items warrant the most attention at the beginning and end of Contract periods:
i. Payroll from expired Contracts is not allowed to be billed in the first month of the renewed
Contract if it was paid during the invoiced month but was incurred in prior Contract.
Reporting requirements for final invoice allow this payroll to be expensed and reimbursed in
prior Contract. Only the portion of payroll incurred during the Contract period may be billed.
ii. Utilities
iii. Insurances
f. Special Provisions
Program Specific Audit Implication
1. Eligibility requirements related to Contract expectations such as type of participants served, number of
participants served and background checks should NOT be tested as part of The Children's Trust program
specific audit. The program specific audit is meant to test the fiscal viability of the provider. Therefore,
certain core Contract provisions that support the fiscal viability of the provider should be tested.
Example
Each of the following special provisions must be tested:
A. Insurance requirements (further description in Section L of the Core Contract)
i. Auditor should determine if all applicable insurance policies were carried during the fiscal
year.
B. Proof of tax status (further description in Section M of the Core contract)
ii. Auditor should vouch to applicable documents verifying that all incurred payroll and
unemployment taxes have been paid.
C. Data security obligation (further description in Section 12 of the Core Contract)
i. Auditor should obtain and/or understand the Provider's data security policy.
D. Subcontractor agreements (if applicable)
i. Auditor should obtain and understand any agreements made with subcontracted parties.
Additionally, the auditor should obtain an understanding of any Provider monitoring
procedures.
E. Matching Funds
i. In some cases, a required match is contracted. This will be indicated in Section D of the Core
Contract. Verify the applied method the provider uses to satisfy match requirements. Also,
verify that provider maintains documentation to backup match requirements.
The independent auditor's report shall state that the audit was conducted in accordance with auditing standards generally
accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States, and the Program Specific Audit requirements listed in
The Children's Trust Contract.
ATTACHMENT E-1
Affidavit under Penalty of Perjury for Level 2 Background Screenings
Affidavit under Penalty of Perjury Affirming Compliance with Background Screening for Provider
Personnel, Volunteers, and Subcontracted Personnel, as applicable.
In accordance with Sections 943.0542, 984.01, Chapter 430, 435, 402, 39.001, and 1012.465 Florida
Statutes,and pursuant to the requirements of Paragraph R. Background Screening of this Contract,
the undersigned affiant makes the following statement under oath and under penalty of perjury,
which is a first degree misdemeanor, punishable by a definite term of imprisonment not to exceed
one year and/or a fine not to exceed $1,000, pursuant to Sections 837.012 and 775.082, Florida
Statutes.
All full-time, part-time, contracted staff and volunteers, along with the staff and volunteers
provided to the program by a subcontractor have been checked against The Dru Sjodin National
Sex Offender Public Website http://www.nsopw.gov/eng (Check must have taken place within 30
calendar days prior to the signing of this document.)
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Before me, the undersigned authority, personally appeared (CEO/Executive Director) Authorized
Provider
Representative of (Provider Name) ,who being by me first duly sworn, deposes
and says:
I swear and affirm that the above-named contracted Provider is compliant with the requirements
for personnel background screening detailed in Sections 943.0542,984.01,Chapter 435,402,39.001,
and 1012.465 Florida Statutes, as applicable, for all personnel having direct contact with children.
(Signature of CEO/Executive Director/HR Director) Date
Sworn to and subscribed before me at Miami-Dade County, Florida this_day of , 20_by
Who is personally known to me
Who produced identification:
Type of identification
Signature of Notary Public
State of Florida at Large
Print, type or stamp name of notary public
My Commission Expires:
0tPAR
41,
•
ATTACHMENT E-2
�� ANoACHILD CARE
MYFLFnMtItFS.COM AFFIDAVIT OF GOOD MORAL CHARACTER
State of Florida County of
Before me this day personally appeared who, being duly sworn, deposes and says:
(Applicant's/Employee's Name)
As an applicant for employment with, an employee of, a volunteer for, or an applicant to volunteer with
, I affirm and attest under penalty of perjury that I meet the moral character
requirements for employment, as required by Chapter 435 Florida Statutes in that:
I have not been arrested with disposition pending or found guilty of, regardless of adjudication, or entered a
plea of nolo contendere or guilty to, or have been adjudicated delinquent and the record has not been sealed
or expunged for,any offense prohibited under any of the following provisions of the Florida Statutes or under any
similar statute of another jurisdiction for any of the offenses listed below:
Relating to:
Section 393.135 sexual misconduct with certain developmentally disabled clients and reporting of such sexual misconduct
Section 394.4593 sexual misconduct with certain mental health patients and reporting of such sexual misconduct
Section 415.1 1 1 adult abuse,neglect,or exploitation of aged persons or disabled adults or failure to report of such abuse
Section 741.28 criminal offenses that constitute domestic violence,whether committed in Florida or another jurisdiction
Section 777.04 attempts,solicitation,and conspiracy
Section 782.04 murder
Section 782.07 manslaughter,aggravated manslaughter of an elderly person or disabled adult,or aggravated
manslaughter of a child
Section 782.071 vehicular homicide
• Section 782.09 killing an unborn child by injury to the mother
• Chapter 784 assault,battery,and culpable negligence,if the offense was a felony
Section 784.011 assault,if the victim of offense was a minor
Section 784.03 battery,if the victim of offense was a minor
Section 787.01 kidnapping
Section 787.02 false imprisonment
Section 787.025 luring or enticing a child
Section 787.04(2) taking,enticing,or removing a child beyond the state limits with criminal intent pending custody
proceeding
Section 787.04(3) carrying a child beyond the state lines with criminal intent to avoid producing a child at a custody hearing
or delivering the child to the designated person
Section 790.1 15(1) exhibiting firearms or weapons within 1,000 feet of a school
Section 790.115(2) (b) possessing an electric weapon or device,destructive device,or other weapon on school property
Section 794.011 sexual battery
Former Section 794.041 prohibited acts of persons in familial or custodial authority
Section 794.05 unlawful sexual activity with certain minors
Chapter 796 prostitution
Section 798.02 lewd and lascivious behavior
Chapter 800 lewdness and indecent exposure
Section 806.01 arson
Section 810.02 burglary
Section 810.14 voyeurism,if the offense is a felony
Section 810.145 video voyeurism,if the offense is a felony
Chapter 812 theft and/or robbery and related crimes,if a felony offense
Section 817.563 fraudulent sale of controlled substances,if the offense was a felony
Section 825.102 abuse,aggravated abuse,or neglect of an elderly person or disabled adult
Section 825.1025 lewd or lascivious offenses committed upon or in the presence of an elderly person or disabled adult
Section 825.103 exploitation of disabled adults or elderly persons,if the offense was a felony
Section 826.04 incest
Section 827.03 child abuse,aggravated child abuse,or neglect of a child
Section 827.04 contributing to the delinquency or dependency of a child
Former Section 827.05 negligent treatment of children
Section 827.071 sexual performance by a child
Section 843.01 resisting arrest with violence
Section 843.025 depriving a law enforcement,correctional,or correctional probation officer means of protection or
communication
Section 843.12 aiding in an escape
Section 843.13 aiding in the escape of juvenile inmates in correctional institution
Chapter 847 obscene literature
Section 874.05(1) encouraging or recruiting another to join a criminal gang
drug abuse prevention and control only if the offense was a felony or if any other person involved in the
offense was a minor
Section 916.1075 sexual misconduct with certain forensic clients and reporting of such sexual conduct
Section 944.35(3) inflicting cruel or inhuman treatment on an inmate resulting in great bodily harm
Section 944.40 escape
Section 944.46 harboring,concealing,or aiding an escaped prisoner
Section 944.47 introduction of contraband into a correctional facility
Section 985.701 sexual misconduct in juvenile justice programs
Section 985.711 contraband introduced into detention facilities
I understand that I must applicable acknowledge the existence of any criminal record relating to the above
lists of offenses including those under any similar statute of another jurisdiction, regardless of whether or not
those records have been sealed or expunged. Further, I understand that, while employed or volunteering at
in any position that requires background screening as a
condition of employment, I must immediately notify my supervisor/employer of any arrest and any changes in
my criminal record involving any of the above listed provisions of Florida Statutes or similar statutes of another
jurisdiction whether a misdemeanor or felony.This notice must be made within one business day of such arrest
or charge. Failure to do so could be grounds for termination.
I attest that I have read the above carefully and state that my attestation here is true and correct that my
record does not contain any of the above listed offenses. I understand,under penalty of perjury,all employees
in such positions of trust or responsibility shall attest to meeting the requirements for qualifying for employment
and agreeing to inform-the employer immediately if arrested for any of the disqualifying offenses. I also
understand that it is my responsibility to obtain clarification on anything contained in this affidavit which I do
not understand prior to signing. I am aware that any omissions, falsifications, misstatements or
misrepresentations may disqualify me from employment consideration and, if I am hired, may be grounds for
termination or denial of an exemption at a later date.
SIGNATURE OF AFFIANT:
Sign Above OR Below, DO NOT Sign Both Lines
To the best of my knowledge and belief, my record contains one or more of the applicable disqualifying acts or
offenses listed above. I have placed a check mark by the offense(s) contained in my record. (If you have
previously been granted an exemption for this disqualifying offense, please attach a copy of the letter granting
such exemption.) (Please circle the number which corresponds to the offense(s) contained in your record.)
SIGNATURE OF AFFIANT:
Sworn to and subscribed before me this day of , 20 .
SIGNATURE OF NOTARY PUBLIC,STATE OF FLORIDA
(Print,Type,or Stamp Commissioned Name of Notary Public)
(Check one)
Affiant personally known to notary
OR Affiant produced identification
ATTACHMENT E-3
nerAur.
Child Abuse & Neglect Reporting Requirements
All child care personnel are mandated by law to report their suspicions of child abuse, neglect, or
abandonment to the Florida Abuse Hotline in accordance with s. 39.201 of the Florida Statutes(F.S.).
* Child care personnel must be alert to the physical and behavioral indicators of child abuse and
neglect.
"Child Abuse or Neglect" is defined in s.39.201, F.S.,as "harm or threatened harm" to a child's health
(mental or physical) or welfare by the acts or omissions by a parent, adult household member,other
person responsible for the child's welfare, or for purposes of reporting requirements by any person.
Categories include:
-Physical Abuse or Neglect (i.e. unexplained bruises, hunger, lack of supervision...)
-Emotional Abuse or Neglect (i.e.impairment in the ability to function, depression...)
-Sexual Abuse (i.e.withdrawal, excessive crying, physical symptoms...)
* Reports must be made immediately to the Florida Abuse Hotline Information System by
-Telephone at 1-800-96-ABUSE (1-800-962-2873), or
-Fax at 1-800-914-0004, or
-Online at http://www.dcf.state.fl.us/abuse/reporl.
* Failure to perform duties of a mandatory reporter pursuant to s.39.201, F.S. constitutes a violation of
the standards in ss. 402.301-319, F.S. and is a felony of the third degree. Remember, it is each child
care personnel's responsibility to report suspected abuse and/or neglect.
* All reports are confidential. However, persons who are mandated reporters (child care personnel) are
required to give their name when making a report.
* It is important to give as much identifying and factual information as possible when making a report.
* Any person,when acting in good faith,is immune from liability in accordance with s.39.203(1)(a), F.S.
* For more information about child abuse and neglect, visit the Department's website at
www.myflorida.com/childcare and select "Training Requirements." The Department offers a 4-hour
Identifying and Reporting Child Abuse and Neglect course for child care providers.This course is an
overview of the various types of abuse and neglect, indicators that may be observed, the legal
responsibility of mandatory reporters,and the proper procedure for reporting abuse and neglect,as
required by ss. 402.305(2) and 402.313(1), F.S.The course is offered both online and instructor-based
throughout Florida.
This statement is to verify that on , 20 , I,
Date Print Name of Employee
Read and understood the information and my mandated reporting requirements.
Signature of Employee (for facility or Targe family child care home) Signature of Operator
0EPARt
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`° ia
krJ �,,P�'�� ATTACHMENT E-4
MYFLFAM I LI ES.COM
BACKGROUND SCREENING
& PERSONNEL FILE REQUIREMENTS
Place in employee file and attach all background screening documentation.
Authority: s. 402.301-319, F.S., and s. 435, F.S.
Name of Employee:
Name of Facility:
*Social Security #: Date of Birth: Employment Date:
*Pursuant to Chapter 435.05,F.S.,the Department's license/registration application requires personnel to give their Social Security
number for the purposes of background screening.Social security numbers are used by the Department for identity verification only.
Position Classification Position Type Age Group Assigned Education Level
(check one) (check all that apply) (check one) (check one)
Child Care Personnel Owner 0— 12 Months No High School/GED
Intermittent Volunteer Director 1 Year High School Student
Other Personnel Lead Teacher 2 Years High School/GED
(must select age group) 3 Years National Early Childhood Credential
VPK Instructor 4 Years Birth Through Five Child Care Credential
Assistant Teacher 4 Years VPK School-Age Child Care Credential
Substitute 5+Years Associates Degree
Mixed Bachelor's Degree
Not Applicable Master's Degree or Higher
SCREENING DOCUMENTATION
All child care personnel are required by law to be screened pursuant to Chapter 435, F.S.,
as a condition of employment and continued employment.
Initial Screen
Date Livescanned Date completed
FINGERPRINT FDLE/FBI FDLE/FBI
Affidavit of Good Moral Character N/A
(due on or before employment,following a 90
break,or when changing employers)
5 Year Re-screen
Date Livescanned Date completed
FINGERPRINT
FINGERPRINT
FINGERPRINT
OTHER REQUIREMENTS
Date Employment References Checked:
Names of References (attach additional documentation if necessary):
Leave of Absence Documentation from Employer (if applicable):
ATTACHMENT G
Data Security Definitions
"Authorized Employees" means Provider's employees who have a need to know or otherwise access Personal
Information to enable Provider to perform its obligations under this Agreement.
"Authorized Persons" means (i) Authorized Employees; or (ii) Provider's subcontractors approved by The Children's Trust
who have a need to know or otherwise access Personal Information to enable Provider to perform its obligations under this
Agreement, and who are bound in writing by confidentiality obligations sufficient to protect Personal Information in
accordance with the terms and conditions of this Agreement.
"Unauthorized Third Party" means any person other than Authorized Employee or Authorized Person(s).
"Highly-Sensitive Personal Information" means an individual's (i) government-issued identification number
(including, without limitation, social security number, driver's license number or state-issued identified number); (ii)
financial account number, credit card number, debit card number, credit report information, with or without any required
security code, access code, personal identification number or password, that would permit access to an individual's
financial account; or (iii) biometric or health data.
"Personal Information" includes Highly-Sensitive Personal Information or any of the following:
i. An individual's first name or first initial and last name in combination with any one or more of the following data
elements for that individual:
1. A social security number;
2. A driver license or identification card number, passport number, military identification number, or other
similar number issued on a government document used to verify identity;
3. A financial account number or credit or debit card number, in combination with any required security
code, access code, or password that is necessary to permit access to an individual's financial account;
4. Any information regarding an individual's medical history, mental or physical condition, or medical
treatment or diagnosis by a health care professional; or
5. An individual's health insurance policy number or subscriber identification number and any unique
identifier used by a health insurer to identify the individual.
ii. User name or e-mail address, in combination with a password or security question and answer that would permit
access to an online account.
Notwithstanding the foregoing, the term "Personal Information" shall not include information (1) about an individual that
has been made publicly available by a federal, state, or local governmental entity; or(2) that is encrypted, secured, or
modified by any other method or technology that removes elements that personally identify an individual or that otherwise
renders the information unusable.
"Security breach" or "breach" means unauthorized access of data in electronic form containing personal information,
or a breach or alleged breach of this Agreement relating to such privacy practices. Good faith access of Personal
Information by an employee or agent of the covered entity shall not constitute a breach of security under`this Agreement,
so long as the information is not used for a purpose unrelated to the business of The Children's Trust, or as a result of any
other unauthorized use.