RESOLUTION 90-19958 RESOLUTION NO: 90-19958
RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
APPLICATION FOR THE CONTINUED FUNDING OF A
GRANT FROM THE STATE OF FLORIDA, DEPARTMENT OF
HEALTH AND REHABILITATIVE SERVICES FOR
SUPPORTED EMPLOYMENT THROUGH THE RETARDATION
PROGRAM AND AUTHORIZING APPROPRIATION OF FUNDS
AND EXECUTION OF THE CONTRACT FOR THE FINAL
GRANT AMOUNT.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA:
WHEREAS, the State of Florida, Department of Health and
Rehabilitative Services (HRS) is desirous of having the City of
Miami Beach apply for continued funding to provide supported
employment services for developmentally disabled (mentally
retarded) adults; and,
WHEREAS, the City of Miami Beach is desirous of
submitting an application for continued funding, in order to
provide these essential services to developmentally disabled
adults, in the amount of $38, 640 from July 1990 to June 1991; and,
WHEREAS, the final grant amount will be negotiated
between the City of Miami Beach and the State of Florida Department
of HRS ; and,
WHEREAS, it is necessary that such funds be appropriated
for the final grant amount.
NOW THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the final grant offered
from the State of Florida, Department of Health and Rehabilitative
Services (HRS) be accepted; that funds be appropriated for the
final grant amount; and that the Mayor and the City Clerk be
authorized and directed to execute the contract to provide
supported employment services for up to seven (7) developmentally
disabled adults at the Miami Beach Activity Center.
PASSED and ADOPTED this 18th day of April , 1990.
• O: DA D
ATTEST:
FORM APPROVED
LE L DEPT.
CITY CLERK B
)74-4/
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PROGRAM DESCRIPTION SUMMARY
A. Applicant Information
Name: Miami Beach Activity Center
Address: 1700 Convention Center Drive
Miami Beach, Florida 33139
Individual authorized to sign and bind a contract with H.R.S.
Name: Alex Daoud
Title: Mayor
Telephone Number: 673-7030
Individual who will be responsible for daily operations such
as project director or supervisor.
Name: Debra Ellen B. Gaudet
Title: Interim Retardation Program Supervisor
Telephone Number: (305) 993-2008
B. SERVICES TO BE PROVIDED
The Miami Beach Activity Center Supportive Employment Program will
provide up to seven (7) client placements through Supported
Employment models approved by Developmental Services from District
11, which includes Miami Beach. This program operates Monday
through Friday, from 8: 30 a.m. to 4 : 30 p.m.
Services include the following areas:
1. Assessment/Review of Clients
A. Needs/Desires
B. Attributes/Abilities
4
C. Logistics
2 . Client Development/Screening
A. Pre-employment Screening
B. Pre-employment Training
3 . Match Client With Job
A. Job Development (Job search and interview with
prospective employers)
B. Compatibility of clients and prospective employers
C. Placement of client into job setting which provides
interaction with non-disabled co-workers and/or
general public
4 . Provision of Job Skills Training and Career Development
A. Job skills training on-site
B. Career counseling/development with client
5. Provision of Support Services
A. Counseling
B. Monitoring for client compliance with the Fair Labor
Standards Act
C. Coordination of benefits (SSI, Medicaid, job fringe
benefits package, if applicable, etc. )
D. Provision of travel training and/or transportation
E. Client advocacy
F. Systematic assessments of progress
G. Client retrained and alternative job site located,
if necessary.
Staffing:
Retardation Program Supervisor
Social Worker
Educational Coordinator
Secretary/Clerk Typist
Retardation Instructors
Retardation Driver/Aide
Retardation Instructor/Employment Specialist
Retardation Instructor/Job Coach
C. MANNER OF SERVICE PROVISION
All areas of the Supported Employment Services listed in Section
B are based at our site, 8128 Collins Avenue, Miami Beach, Florida
33141. Services will be provided for a period of twelve (12)
months.
Each client is assessed using one or more of the following
instruments:
1. Functional living skills assessment
2 . Becoming independent assessment
4
3 . Critical skills assessment
4 . Work skills assessment
5. Outside agency evaluations/assessments
Each client receives individual counseling and support services.
All eligible clients receive an individual employment/follow-along
plan, which is a supplement to the individual habilitation plan.
All clientele receive a quarterly review of their progress as well
as the monthly evaluations required by Developmental Services.
Each identified client receives pre-placement services designed to
insure a successful placement. This may include the following:
pre-interview counseling, instruction in universal job skills, use
of supervision and counseling.
Each job position held by a client is determined and located
according to the abilities and needs/desires of the client, and
logistics benefitting the client. When necessary, client will be
retrained and an alternative job site will be located.
Transportation and/or travel training is provided for those clients
determined eligible, as necessary, for specific job sites. Job
skills training is provided for client at job site.
4
D. EVALUATION
The goals of this program are all directed toward increasing the
independence of the clientele that we serve by providing employment
opportunities and necessary support services through Supported
Employment models approved by Developmental Services.
1. Goal: Placement of up to seven (7) individuals into
Supported Employment, with a minimum of three
(3) individuals placed into individual
Supported Employment.
4
A. Measurable Objective: 70% of clients enrolled in
Supported Employment (five (5) out of seven (7) clients)
will be placed/retained in community based employment.
Steps: 1. Apply to HRS for renewal of Supported
Employment Contract.
2 . Identify appropriate work dates.
3 . Present candidates to HRS/VR screening
committee, as appropriate.
4 . Proceed with Supported Employment
methodology.
Timetable: July 1, 1990 to June 30, 1991
Y
,
B. Measurable Objective: Four (4) out of seven (7)
clients enrolled in Supported Employment will be
placed/retained in community based employment by the end
of the fourth month of the contract, October 31, 1990.
2 . Goal: Increase independent functioning of clientele
served.
A. Measurable Objective: 70% of clients enrolled in
Supported Employment will have graduated to the next
level of supervision (no more than one visit per
week for up to two (2) hours per visit, by the Job
Coach) , within contract period.
Steps: 1. The program will assess, train and provide
support services described in Section B,
5 days a week.
2 . Each client will be reviewed monthly and
quarterly regarding their progress.
3 . A new individual habilitation plan will
be developed annually with an individual
employment/follow-along plan.
4 . Employer skills in supervising the client
will be increased, thereby decreasing the
need for Job Coach intervention.
Timetable: July 1, 1990 to June 30, 1991
B. Measurable Objective: 50% of Supported Employment
clients will be picked up and transported to
scheduled activities within fifteen (15) minutes of
the scheduled pick-up time, by the City of Miami
Beach, or other available means.
C. Measurable Objective: 50% of Supported Employment
clients will take public transportation to their
work site.
D. Measurable objective: 50% of the individual
employment/follow-along plan objectives will be
reached within the contract period of each client.
E. Measurable Objective: 50% of Supported Employment
clients will remain at one job site for at least
three (3) months.
Steps: 1. Clients reviewed annually
2 . Job Coach, Social Worker and Employer
develops individual employment/follow-up
plan objectives
3 . Presented at Habilitation
4 . Implemented through Supported Employment
Guidelines.
Timetable: July 1, 1990 to June 30, 1991
DAYS OF SERVICE
Not Applicable
4
PROJECT BUDGET DETAIL
A. Personnel
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Program Supervisor 3 , 518 100% 3 , 518
35, 184 x 10%
Social Worker 3,297 100% 3, 297
32 ,973 x 10%
Educat'l Coordinator 4 2,971 100% 2, 971
29, 706 x 10%
Instructor/ (Job Coach) 21, 242 100% 21,242
21, 242 x 100%
Secretary 3 , 575 0% 0
19,860 x 18%
Total Cost 34, 603
Total Requested From H.R.S. $31, 028
PROJECT BUDGET DETAIL
B. Fringe Benefits
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S . From H.R.S .
Pension
Workman Compensation
Group Insurance
(Medicare Reimburs. )
Total 8 , 651 61% 5, 311
Total Cost 8 , 651
Total Requested From H.R.S. $5, 311
PROJECT BUDGET DETAIL
F.Client Transportation
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R. S.
Van maintenance 500 00 0
such as oil , gas,
tune-up, tires,
needed repairs.
Job Coach/Employ-
ment Specialist
transporting clients
2000 miles @ $0. 20 400 87% 350
Total Cost 900
Total Requested From H.R.S. $350
PROJECT BUDGET DETAIL
G. Office Expenses
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Telephone 400 0% 0
Postage 45 0% 0
Operating/Office Supp. 500 0% 0
4
Total Cost 945
Total Requested From H.R.S. $0
PROJECT BUDGET DETAIL
M. MembershipJSubscriptins
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Miami Herald 50 0% 0
Registration for 100 50% 50
local seminars on
supported employment
4
Total Cost 150
Total Requested From H.R.S. $50
PROJECT BUDGET DETAIL
O. Client Educational and Training Tools
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Training supplies for 301 100% 301
teachers/materials on
supported employment
local seminars on
supported employment
Empl./client training 4 1, 000 58% 580
Total Cost 1, 301
Total Requested From H.R.S. $881
{
PROJECT BUDGET DETAIL
P. Other Allowable Costs
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Mileage Reimbursement 520 100% 520
Job Coach/Emp.Spec.-
job searching, site
visits, meetings, etc.
2600 miles @ $0. 20
Employee development E 1, 000 50% 500
(In-service lectures,
seminars)
Total Cost 1, 520
Total Requested From H.R.S. $1, 020
PROJECT BUDGET SUMMARY
(1) (2) x (3) = (4)
Budget Amount For % Requested Amount Requested
Line Items Line Item From H.R.S. From H.R.S.
A. Personnel 34 , 603 90% 31, 028
B. Fringe Benefits 8, 651 61% 5, 311
C. Staff Travel 0 0% 0
D. Consultants 0 0% 0
E. Sub-Contr.Services 0 0% 0
F. Client Transport. 900 39% 350
G. Office Expenses 945 0% 0
H. OCO (Cap. Exp. ) 0 0% 0
I. Rental/Use of Space 0 0% 0
J. Rental of Equipment 0 0% 0
K. Maintenance 0 0% 0
L. Insurance 0 0% 0
M. Membership, Fees, 150 33% 50
and Subscription
N. Advertising 0 0% 0
O. Client Educational 1, 301 68% 881
and Training Tools
Other Allowable Costs 1,520 67% 1, 020
- Total Cost $48, 070
Total Requested From H.R.S. $38, 640
PROJECT MATCH SUMMARY
(1) (2) x (3) = (4)
Match Total Expend. % Claimed as Total Match
Line Items Line Item Match Amount
A. Personnel 34 , 603 10% 3 , 575
B. Fringe Benefits 8, 651 39% 3 , 340
C. Staff Travel 0 0% 0
D. Consultants 0 0% 0
E. Sub-Contr.Services 0 0% 0
F. Client Transport. 900 0% 0
G. Office Expenses 945 42% 400
H. OCO (Cap. Exp. ) 0 0% 0
I. Rental/Use of Space 0 0% 0
J. Rental of Equipment 0 0% 0
K. Maintenance 0 0% 0
L. Insurance 0 0% 0
M. Membership, Fees, 150 0% 0
and Subscription
N. Advertising 0 0% 0
O. Client Educational 1, 301 0% 0
and Training Tools
Other Allowable Costs 1, 520 0% 0
Total Cost $48, 070
Total Match Amount $7, 315
PROJECT MATCH DETAIL
(1) (2) x (3) _ (4)
Match Total Cost % Claimed as Total Match
Line Items Match Amount
A. Personnel 3, 575 100% 3 , 575
Secretary
(18% of $19860)
B. Fringe Benefitson: 3, 340 100% 3 , 340
Program Supervisor
Social Worker
Educt'l Coord.
Job Coach
Secretary
G. Office Expenses 400 100% 400
Telephone
PROVIDER BUDGET ANALYSIS FORM 0
9
' it Center FROM: 7 1 X90 T0. 6�3
BUDGET ANALYSIS FOR: Miami Beach Activity
DESCRIPTION To • • • - "• to (E) (F) (G) FUNDS FROM OTHER
•
SERVICE (D) VARIANCE PERCENT H.R.S. CONTRACT
(B) (C) PRIOR YEAR DIFFERENCE
(A) VARIANCE (PERCENT) DIVIDED BY (C) AMOUNT (90/91) SOURCES,(B)MINUS(I)
PROJECTEDEDSACTUAL EMOS.) X9 TO (B) MINUSNCE DIVIDED BY (C) COST (88/89) (C) MINUS (F) (G)
4/89 (6 MOS.) X 2 (C) (D)
BUDGET LINE ITEM NEEDS (90/91) 1
I I OX 31,028 1 3,575
i I 0 13,800 1 0.0 I
1 I 150.75%1 I
I 13,800 1 20,803I 311 3,340
PERSONEL 1 34,60310.00x1 5, �
213.44X 0 1 2,760 1
2 760 1 5,891 1 1 6,915
FRINGE BENEFITS 1 8,651 i � 36,339 1
0 16,560 1 0.00X1
26 694 161.20%1 I
43 254 16,560 1 � 1 0 1 0
SUBTOTAL SALARIES I � 1 0 0.00x1
o.00x 0 l I
0 01 1 0
0l i
STAFF TRAVEL I0 0.00x1 0 I
o.00x 0I I
0 01 1 0
01 Io.00x ° 1
CONSULTANTS I 0 1 I
0 o.00xi 0 I
0 0 1 i 350 I 550
SUB-CONTRACTED SVCS. 1 I
0 500 1 0.00x1
400 80.00%1 i
900 1 500 i 1 0 1 945
CLIENT TRANSPORTATION 1 500 1 0.00x1
445 89.00%1 0 1
9451 5001 I 0I 0
OFFICE EXPENSES I0 1 0.00X1
0 o.00Xi 0 I
0f 01 1 0f 0
RENTAL OR USE OF SPACE i0 1 0.00X1
0 o.00xl 0 i
0 01 I 0I 0
RENTAL OF EQUIPMENT I 1 0 0.00X1
o.00X 0 1 1
0 01 1 0
1 0 I1o.00xi 0 I
MAINTENANCE 0 1 0 I
0 0 1 0.00%1
01 1 501 100
INSURANCE 1 0 100 1 _0.00X1
50 50.00X1 i
150 100 1 1 0 1 0
MEMBERSHIP FEES/SUBSCRIPTI 1 0 0.00X1
o.00x 0I I
0 0 I 1 420
0 1 1 o.00x 881 1
ADVERTISING i300 1 i
1 001 333.67X1 0 i
1 301 300 1 � 1 500
CLIENT EDUC./TRAINING i � � 1,020 1
0 600 1 0.00X1
920 153.33X1 I
1 520 600 I I 0 0
OTHER ALLOWABLE COSTS** 1 � 1 0 0.00X1 i
0.00X1 0 I 1
0 ° I 01 2,3011 2,515
OCC/EQUIPMENT I I
1 2,000 I o.00xl
4,816 I 2,000 1
2,816 I 140.80%1 0
SUBTOTAL EXPENSES I I I
I 1 I OOx 38,640 I 9,430
I 1 o 0 I 18,560 I 0• I
I I 29,510 I 159.006 I
I 48,070 I 18,560 I
TOTAL $5,520 ** PLEASE PROVIDE EXPLANATION
$ AMOUNT FROM H.R.S. $ 38,640 /NUMBER OF CLIENTS SERVED
7 = COST PER CLIENT SERVED
ORIGINAL
RESOLUTION NO. 90-19958
Authorizing the application for the
continued funding of a grant from the
State of Florida, Department of Health
and Rehabilitative SErvices for supported
retardation employment through the reta pp
program
and authorizing appropriation of funds and
execution of the contract for the final
grant amount.
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