Amendment No. 1 to the Contract with Fire Alarm Systems and Security Inc. ; 01 -
AMENDMENT
U, fAMENDMENT NO. 1 TO THE CONTRACT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
FIRE ALARM SYSTEMS AND SECURITY INC.
This Amendment No. 1 (Amendment)to the Contract, dated February 21, 2019, is entered
into this 1C( day of fa�m.1/4.‘5T , 2019 (Effective Date), by and between the City of
Miami Beach, Florida, a municipal corporation organized and existing under the laws of
the State of Florida, having its principal place of business at 1700 Convention Center
Drive, Miami Beach, Florida 33139 (City), and Fire Alarm Systems and Security Inc., a
Florida company, having its principal place of business at 3901 Southwest 47 Avenue,
Davie, FL. 33314 (Contractor), and hereby amends the Contract as follows:
RECITALS
WHEREAS, on December 12, 2018, the Mayor and City Commission adopted
Resolution Number 2018-30625, approving the award of Invitation to Bid ("ITB") No. 2018-
240-ZD to furnish and install fire alarm systems to Fire Alarm Systems and Security Inc.
for the parking garages located on 13th Street, 42nd Street and 7th Street; Fire Stations
No. 2 and 3; Historic City Hall; the Police Athletic League (PAL) building; and Police
Headquarter and the adjacent parking garage; and to Metro Dade Security Systems, Inc.
for installation of fire alarm systems at the Fleet/Sanitation building; and
WHEREAS, on February 21, 2019, the City and Contractor executed the Contract
with respect to the ITB (the Contract), which services include the installation of fire alarm
systems to the parking garages located on 13th Street, 42nd Street and 7th Street; Fire
Stations No. 2 and 3; Historic City Hall; the Police Athletic League (PAL) building; and
Police Headquarter and the adjacent parking garage, for a total Contract price of
$437,500.00; and •
WHEREAS, on January 23, 2019, Metro Dade Security Inc. declined to execute an
agreement for the installation of fire alarm system at the Fleet/Sanitation building due to
an error in the bid price; and
WHEREAS, the Contractor was the second lowest, responsive responsible bidder
for the Fleet/Sanitation building, with a bid price of$28,000; and
WHEREAS, the Contractor is also part of a pool of prequalified contractors, for the
purchase and installation of fire alarm systems, established pursuant to Resolution No.
2018-30625; and
WHEREAS, staff has determined that it is in the best interest of the City to add the
Fleet/Sanitation building to the Contract with Fire Alarm Systems and Security Inc. for a
total increase of$28,000, increasing the total cost of the Contract to $465,500.
NOW THEREFORE, in consideration of the mutual promises and conditions
contained herein, and other good and valuable consideration, the sufficiency of which is
hereby acknowledged, the City and Contractor hereby agree to amend the Contract as
follows:
1. ABOVE RECITALS.
The above recitals are true and correct and are incorporated as part of this
Amendment..
2. MODIFICATIONS.
_The Contract is hereby modified (deleted items and inserted items
underlined) as follows:
(a) Article 1 of the Contract is hereby modified to read as follows:
Contractor hereby agrees to furnish all of the labor, materials, equipment, services
and incidentals necessary to perform all of the Work described in the Contract
Documents and related thereto for the following Bid Locations:
ITB Price Form- 1 13th Street Parking Garage
ITB Price Form- 2 42nd Street Parking Garage
ITB Price Form- 3 7th Street Parking Garage
ITB Price Form- 4 Fire Station #2
ITB Price Form- 5 Fire Station #3
ITB Price Form- 6 Fleet/Sanitation Building
ITB Price Form- 7 Historic City Hall
ITB Price Form- 8 Police Athletic League Building
ITB Price Form- 9 Police HQ & Parking Garage
3. RATIFICATION.
Except as amended herein, all other terms and conditions of the Contract shall
remain unchanged and in full force and effect. In the event there is a conflict
between the provisions of this Amendment and the Contract, the provisions of this
Amendment shall govern.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed by their appropriate officials, as of the date first entered above.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By: 7\d/
Rafael E. Granath), City Clerk Jimmy L. Morales, City Manager
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Date
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FOR.CONTRACTOR: 'FIRE ALARM SYSTEMS AND
SECURITY INC.
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RESOLUTION NO. 2018-30625
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2018-240-ZD
TO FURNISH AND INSTALL FIRE ALARM SYSTEMS REPLACEMENTS, TO
AWARD BID LOCATIONS 1, 2, 3, 4, 5, 7, 8,' AND 9 TO FIRE ALARM
SYSTEMS AND SECURITY, INC. AND BID LOCATION 6 TO METRO DADE
SECURITY SYSTEM, INC, THE LOWEST RESPONSIVE RESPONSIBLE
BIDDERS FOR EACH GROUP, RESPECTIVELY; AND AUTHORIZING THE
CITY MANAGER TO EXECUTE AGREEMENTS WITH FIRE ALARM
SYSTEMS AND SECURITY, INC. AND METRO DADE SECURITY SYSTEM,
INC. FOR THE AWARDED ITEMS; AND AUTHORIZING THE
ADMINISTRATION TO ESTABLISH A POOL OF PRE-QUALIFIED BIDDERS
WITH FIRE ALARM SYSTEMS AND SECURITY, INC., METRO DADE
SECURITY SYSTEM, INC. AND ELECTRONIC SECURITY & LOW VOLTAGE
SOLUTIONS LLC FOR FUTURE FIRE ALARM SYSTEMS REPLACEMENT
PROJECTS; AND FURTHER AUTHORIZING THE CITY MANAGER TO
AWARD FUTURE FIRE ALARM SYSTEMS REPLACEMENT PROJECTS
PURSUANT TO THE POOL OF PREQUALIFIED CONTRACTORS FOR
PROJECTS WITH A NOT TO EXCEED PROJECT AMOUNT OF$200,000.
WHEREAS, the City currently owns and maintains the following facilities: the parking
garages located on 13th Street, 42nd Street and 7th Street, the Fire Station No. 2 and 3, the
Fleet/Sanitation building, the Historic City Hall, Police Athletic League (PAL) building, the Police
Headquarter and adjacent parking garage; and •
WHEREAS, the existing fire alarm systems at these facilities require replacement due to
increased failure rates of system components, inability of manufacturers to provide replacement
parts (particularly microprocessors and power supplies), failure of the system to meet
owner/occupants current needs and the lack of trained service personnel with adequate
knowledge and understanding of older model fire alarm systems; and
WHEREAS, on October 1, 2018, the City issued ITB No. 2018-240-ZD to establish
contracts to furnish and install fire alarm systems in these locations and establish a pool of pre-
qualified bidders for future projects on an as needed basis; and
• WHEREAS, a voluntary pre-proposal meeting was held on October 15, 2018; and
WHEREAS, on November 13, 2018, the City received a total of four(4) bids; and
•
WHEREAS, ABAR Technology Group Corp submitted its bid via email and was,
therefore, deemed nonresponsive; and
WHEREAS, the ITB stated that the lowest responsive, responsible bidder meeting all
terms, conditions and specifications of the ITB will be recommended for award; and
WHEREAS, Fire Alarm Systems and Security Inc. has been. deemed the lowest
responsive and responsible bidder for the parking garages located on 13th Street (Bid Location
1), 42'd Street (Bid Location 2), and 7th Street (Bid Location 3), the Fire Station No. 2 (Bid
Location 4)'and 3 (Bid Location 5), the Historic City Hall (Bid Location 7), Police Athletic League
(PAL) building (Bid Location 8), the Police Headquarter and adjacent parking garage (Bid
Location 9); and
WHEREAS, Metro.Dade Security System, Inc. was deemed the lowest responsive and
responsible bidder for the Fleet/Sanitation building (Bid Location 6); and
WHEREAS, on November 14, 2018, the Mayor and City Commission approved the
recommendation of the Finance and City-Wide Projects Committee, pursuant to Resolution
2018-30605, to establish prequalified pools of contractors to expedite City projects; and
WHEREAS, the ITB allowed for the establishment of a prequalified pool of contractors
for future projects; and
WHEREAS, Fire Alarm Systems and Security Inc., Electronic Security & Low Voltage
'Solutions LLC and Metro Dade Security Systems, Inc. submitted a bid to be considered for the
pre-qualified contractors for future projects and have all been deemed to be qualified per the
requirements of the ITB; and
WHEREAS, in the cases where the City needs to expedite replacement or repair of a fire
alarm system, given the life safety nature of these systems, the requesting department shall
invite the three (3) pre-qualified contractors to submit pricing for the project; and
WHEREAS, to expedite fire alarm replacement projects, it is beneficial to authorize the
City Manager to award the above referenced future projects from the pool of prequalified
contractors, for projects with a not to exceed amount of$200,000 each.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby accept the
recommendation of the City Manager, pursuant to Invitation to Bid (ITB) No. 2018-240-ZD to
furnish and install fire alarm systems replacements, to award Bid Locations 1, 2, 3, 4, 5, 7, 8,
and 9 to Fire Alarm Systems and Security, Inc. and Bid Location 6 to Metro Dade Security
System, Inc., the lowest responsive responsible bidders for each group, respectively; and
authorize the City Manager to execute agreements with Fire Alarm Systems And Security, Inc.
and Metro Dade Security System, Inc. for the awarded items; and authorize the Administration
' to establish a pool of pre-qualified bidders with Fire Alarm Systems and Security, Inc., Metro
Dade Security System, Inc. and Electronic Security & Low Voltage Solutions LLC for future fire
alarm systems replacement projects; and further authorize the City Manager to award future fire
alarm systems replacement projects pursuant to the prequalified pool of contractors for projects
with a not to exceed project amount of$200,000.
PASSED AND ADOPTED this day of De«tet, 8018.
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Dan Gelber, WWI'
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Rafael . Granado, City Clerk
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Resolutions-C7 H
MIAMI B
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 12, 2018
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO INVITATION TO BID (ITB) NO. 2018-240-ZD TO
FURNISH AND INSTALL FIRE ALARM SYSTEMS REPLACEMENTS, TO AWARD
BID LOCATIONS 1, 2, 3, 4, 5, 7, 8, AND 9 TO FIRE ALARM SYSTEMS AND
SECURITY, INC., AND BID LOCATION 6 TO METRO DADE SECURITY
SYSTEMS, THE LOWEST RESPONSIVE RESPONSIBLE BIDDERS FOR EACH
GROUP, RESPECTIVELY; AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AGREEMENTS.WITH FIRE ALARM SYSTEMS AND SECURITY, INC.
AND METRO DADE SECURITY SYSTEMS, INC. FOR THE AWARDED ITEMS;
AND TO ESTABLISH A POOL OF PRE-QUALIFIED BIDDERS FOR FUTURE FIRE
ALARM SYSTEMS REPLACEMENT PROJECTS; AND DELEGATING TO THE
CITY MANAGER THE AUTHORITY TO AWARD FUTURE FIRE ALARM SYSTEMS
REPLACEMENT PROJECTS PURSUANT TO THE POOL OF PREQUALIFIED
CONTRACTORS FOR PROJECTS WITH A NOT TO EXCEED PROJECT
AMOUNT OF$200,000.
•
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
Fire alarm systems are required by law and are an important part of assuring the safety of the
residents, visitors and employees that utilize these facilities. Currently, the fire alarm systems at the
following locations are in dire need of replacement: parking garages located on 13th Street, 42nd
Street and 7th Street, the Fire Station No. 2 and 3, the Fleet/Sanitation building, the Historic City
Hall, Police Athletic League(PAL)building, the Police Headquarter and adjacent parking garage.
After years of construction of these buildings, significant retrofit activity is often required to maintain
these buildings to current safety and efficiency standards. Of prime concern to the City are the life
safety systems within these buildings which now require attention, and typically some degree of
upgrade or replacement of the fire alarm system. Existing fire alarm systems may require replacement
for several reasons, including: increased failure rates of system components; inability of
manufacturers to provide replacement parts (particularly microprocessors and power supplies);failure
of the system to meet owner/occupants current needs; and the lack of trained service personnel with
adequate knowledge and understanding of older model fire alarm.systems. Therefore, the City
sought to establish contracts to furnish and install fire alarm systems in the aforementioned locations.
Page 415 of 1751
Additionally, through this ITB, the-City sought to establish a pool of pre-qualified contractors in an
effort to expedite the replacement of fire alarm systems as the need arises.
ITB PROCESS
ITB No. 2018-240-ZD was issued on October 1, 2018 with a bid opening date of November 13,
2018. Six (6) addenda were issued. The Procurement Department issued bid notices to 218
companies utilizing www.publicpurchase.com website and 175 via email notification. Sixty-three (63)
prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of four
(4) responses from: Fire Alarm Systems and Security Inc, Electronic Security & Low Voltage
Solutions LLC, Metro Dade Security Systems, Inc. and ABAR Technology Group Corp.
The bid submitted by ABAR Technology Group Corp fail to meet the requirements established in
Section 400, entitled"Bid Submittal Requirements and Format." Said Section requires that proposers
submit bids in an,opaque, sealed envelope or container on or before the due date established for the
receipt of bids. It also specifically states that bids received electronically, either through email or
facsimile, are not acceptable and will be rejected. ABAR Technology Group Corp sent its bid via
email and was therefore deemed nonresponsive.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and
specifications of the ITB will be recommended for award. In its due diligence, the Procurement and
Property Management Departments verified that the lowest responsive bid submitted by Fire Alarm
Systems and Security Inc. and Metro Dade Security Systems, Inc., met the requirements of the ITB,
including licensure and bonding capacity.
Accordingly, Fire Alarm Systems and Security Inc. has been deemed the lowest responsive and
responsible bidder for the parking garages located on 13th Street, 42nd Street and 7th Street, the
Fire Station.No. 2 and 3, the Historic City Hall, Police Athletic League (PAL) building,.the Police
Headquarter and adjacent parking garage and met all terms, conditions, and specifications of the
ITB. Further, Metro Dade Security Systems, Inc.was deemed the lowest responsive and responsible
bidder for the Fleet/Sanitation building and met all terms, conditions, and specifications of the ITB.
See Attachment A: Bid Tabulation. Below is a summary of the firms.
Fire Alarm Systems and Security Inc. is certified as an Alarm System Contractor I through the State
of Florida, Division of Business and Professional Regulations and has an active status as a Florida
corporation. Fire Alarm Systems and Security Inc. has previously contracted with the City of Miami
Beach for fire alarm systems monitoring services via ITB 48-11/12 and again in ITB 2016-050-MT.
Additionally, Fire Alarm Systems and Security Inc. has received satisfactory feedback from projects
similar in scope. The evaluations included its experience and qualifications, ability to manage project
costs, maintain project schedule and overall customer satisfaction.
Metro Dade Security Systems, Inc. is certified as an Alarm System Contractor I through the State of
Florida, Division of Business and Professional Regulations and has an active status as a Florida
corporation. Metro Dade Security Systems, Inc. is also an awarded vendor for Miami Dade County
Contract No. 6694-4/11-4 for services to fire alarm systems. Additionally, Metro Dade Security
Systems, Inc. has received satisfactory feedback from projects similar in scope. The evaluations
included its experience and qualifications, ability to manage project costs, maintain project schedule
and overall customer satisfaction.
For the prequalification pool portion of the ITB, the bids received from Fire Alarm Systems and
Security Inc., Electronic Security& Low Voltage Solutions LLC and Metro Dade Security Systems,
Inc. indicated that they wish to be pre-qualified to participate in future pricing competition on an as
needed basis. All three firms have been deemed to be qualified per the ITB requirements. In the
I
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cases where the City needs to replace or repair a fire alarm system, the requesting department shall
invite the three (3) pre-qualified bidders and request pricing for each project. It is recommended that
the City Manager, in order to expedite these fire alarm replacements, be authorized to award future
projects to the lowest responsive contractor for projects with a project amount not to exceed
$200,000.
CONCLUSION
After considering the bids received and the evaluation of staff, pursuant to ITB 2018-240-ZD, I
recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the
Resolution, pursuant to Invitation to Bid (ITB) No. 2018-240-ZD to furnish and install fire alarm
systems replacements, to award Bid Locations 1, 2, 3, 4, 5, 7, 8, and 9 to Fire Alarm Systems and
Security, Inc. and Bid Location 6 to Metro Dade Security Systems, the lowest responsive responsible
bidders for each group, respectively; and authorizing the City manager to execute agreements with
Fire Alarm Systems And Security, Inc. and Metro Dade Security Systems, Inc. for the awarded items;
and, further, to establish a pool of pre-qualified bidders for future fire alarm systems replacement
projects; and delegating to the City Manager the authority to award future fire alarm systems
replacement projects pursuant to the prequalified pool of contractors for projects with a not to exceed
project amount of$200,000.
KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority infrastructure With Full Accountability
FINANCIAL INFORMATION
Expenditures will be based on previously approved funding.
Legislative Tracking
Property Management/Procurement
ATTACHMENTS:
Description
D Attachment A
•
Page 417 of 1751
ATTACHMENT A: BID TABULATION
ITB 2018-240-ZD TO FURNISH AND INSTALL FIRE ALARM SYSTEMS-CITYWIDE(INDIVIDUAL PROJECTS)
Metro Dade Security Electronic Security&low Fire Alarm Systems and
Project Locations Systems,Inc.2 Voltage Solutions LLC2 Security Inc?
ITB PRICE FORM-113th STREET PARKING GARAGE(60130) $47,134 $37,537 $25,500'
ITB PRICE FORM-2 42nd STREET PARKING GARAGE(69370) $112,246 $43,125 $31,000'
ITB PRICE FORM-3 7th STREET PARKING GARAGE(69310) $141,030 $39,537 $22,000'
ITB PRICE FORM-4 FIRE STATION#2(60077) $78,730 N/B $65,000'
ITB PRICE FORM-5 FIRE STATION#3(67200) $49,900 N/B $40,0001
ITB PRICE FORM-6 FLEET/SANITATION(69470) $12,060' $38,844 $28,000
ITB PRICE FORM-7 HISTORIC CITY HALL(60618) $138,500 N/B $105,0001
ITB PRICE FORM-8 POLICE ATHLETIC LEAGUE BUILDING(61100) $80,900 N/B $25,0001
ITB PRICE FORM-9 POLICE HQ&PARKING GARAGE(68720) $167,000 N/B $124,000'
'Recommended for award
'Pre-Qualification pool
Page 418 of 1751