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RESOLUTION 90-20138 RESOLUTION NO. 90-20138 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH PATRICIA H. GLASPER, FOR THE RETENTION OF HER SERVICES AS THE DIRECTOR OF THE MIAMI BEACH ASSISTANCE PROGRAM (MBAP) FOR THE CITY OF MIAMI BEACH BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, THAT, WHEREAS, the City of Miami Beach has determined that it is necessary to employ the professional services of a Miami Beach Assistance Program (MBAP) Director for the City of Miami Beach; and WHEREAS, the City has budgeted funds through the City' s Community Development Block Grant Program for compensation of said Miami Beach Assistance Program Director; and WHEREAS, the City Manager shall recommend to the City Commission that the City enter into an Agreement with Patricia H. Glasper for a six-month term beginning October 1, 1990 and ending March 30, 1991, with the possibility of up to a six (6) month extension, from March 31, 1991, up to and including September 30, 1991, to be determined by the City Manager to be paid at the rate of $747 . 12 on a bi-weekly basis for a minimum of 37 . 5 hours per week; providing that aforesaid individual provides certain social services for the City of Miami Beach, as per the agreement; and WHEREAS, the City Commission, being familiar with the provisions of said Agreement, deems it to be in the best interests of the City and its citizens and residents to enter into said Agreement; NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Clerk be and they are hereby authorized and directed to execute said Agreement with Patricia H. Glasper in the name of and on behalf of the City, and that the disbursing officers of the City be and they are hereby authorized and directed to disburse the monies required by the terms of said Agreement from funds of the City available for said purpose. PASSED AND ADOPTED THIS 24th DAY OF OCTOBER, 1990 . 7 // ATTEST: I FORM APPROVED Ln-YoL\e,J LEGAL DEPT. CITY CLERK Date / yi 0 eat/ /4ø Fead PMS BF�, FLORIDA 3 3 1 3 9 * INCORP;ORATED)*s "V A C°A TIONL A ND U. S. A. OFFICE OF THE CITY MANAGER CITY HALL ROB W.PARKINS 1700 CONVENTION CENTER DRIVE CITY MANAGER TELEPHONE: 673-7010 COMMISSION MEMORANDUM NO. 556-qo October 24 , 1990 DATE: TO: Mayor Alex Dao • and Members of e City Com ° s •��'� FROM: Rob W. Pa Ins , 4/, Cit Mana er /',y 9 SUBJECT: A RESOLUTION AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH PATRICIA H. GLASPER FOR HER SERVICES AS THE DIRECTOR OF THE MIAMI BEACH ASSISTANCE PROGRAM FOR THE CITY OF MIAMI BEACH The City of Miami Beach has for the past four years, funded the operation of the Miami Beach Assistance Program (MBAP) , which has been responsible for providing social services to eligible clients. Mrs. Glasper has been a contractual Human Services worker for the past three years, working in associaiton with the Miami Beach Assistance Program. The Community Development Block Grant Program budget, as adopted, by the City Commission on July 11, 1990 via Resolution #90-20037 , provides for the operation of the Miami Beach Assistance Program (MBAP) and the services of a Program Director. This position is essential to the continued operation of the program. ADMINISTRATION RECOMMENDATION: The Administration recommends that the City Commission adopt the Resolution authorizing the execution of the attached Agreement with Mrs. Patricia H. Glasper. PAT-COMM.MEM 1 AGENDA ITEM a_4 • 2 4q0 DATE /Y/i AGREEMENT This Agreement, made and entered into this 1st day of October 1990, by and between the City of Miami Beach, a Florida municipal corporation, hereinafter referred to as the "City" and Patricia H. Glasper, hereinafter referred to as "Contractor" . WITNESSETH: WHEREAS, the City desires to employ the professional services of a Director of the Miami Beach Assistance Program (MBAP) for the City of Miami Beach, for a six (6) month period, from October 1, 1990 up to and including March 30, 1991, with the possibility of up to a six (6) month extension from March 31, 1991 up to and including September 30, 19 91, to be determined by the City Manager; and WHEREAS, the City has budgeted funds for the compensation of said Director through the Community Development Block Grant Program; and WHEREAS, the Contractor is desirous of rendering services to the City, as hereinafter set forth, as said Director of the Miami Beach Assistance Program; NOW THEREFORE, for and in consideration of the promises and the mutual covenants and agreements contained herein, the parties agree as follows: 1. The term of this Agreement shall be for the six (6) month period starting October 1, 1990 through March 30, 1991, with the possibility of up to a six (6) month extension from March 31, 1991 up to and including September 30, 1991, to be determined by the City Manager based upon the Economic and Community Development Department' s review. The total amount of this agreement shall not exceed Nineteen Thousand Five Hundred dollars ($19 , 500) for a period of one year. 2 . The Contractor will be identified as the Miami Beach Assistance Program (MBAP) Director, and will be paid bi-weekly $747 . 12 for a minimum of 37 . 5 hours per week. The Contractor will report to the Community Development Director or the Director's Designee. 3 . The Economic and Community Development Department shall perform a review of the Program in February 1991, in order to determine the feasibility of continuing the program performance needs and fund availability. This review shall be forwarded to the City Manager. 4 . The Contractor shall be entitled to receive 45 hours of Annual Leave and 45 hours of Sick Leave, for each six month period. Said time shall be accrued in the following manner: On the last day of each month for the first four (4) months of each six month period, October through March and April through July, the Contractor will accrue 11. 25 hours of Annual Leave and 11. 25 hours of Sick Leave, up to the total of 90 hours of Annual Leave and 90 hours of Sick Leave for a period of one year. The Contractor shall also be entitled to receive pay for the holidays customarily celebrated by the City; provided, however, that the Contractor shall not be paid in excess of 37. 5 hours in any given week. The Contractor will also abide by the City Work Rules with regards to all time off. It is further agreed by both parties that any additional time off shall be at the expense of the Contractor and at the convenience of the City. 5. It is agreed by the parties that the City shall have the right to cancel this entire Agreement or any part hereof upon failure of the Contractor to meet any of the requirements set forth herein. 6. It is agreed by the parties that the Contractor shall have the right to cancel this Agreement provided that 30 days written notice is given to the City by the Contractor. 7 . In the event of injury, illness, or any other cause which prevents the Contractor from meeting any of the requirements set forth herein, the City Manager of Miami Beach shall notify the Contractor by certified mail at her last known address, that employment with the City is terminated and may replace said Contractor with the approval and consent of the Miami Beach City Commission. 7 . The City agrees to make available office space in which the Contractor will be able to carry out the services, duties, and responsibilities as hereinafter set forth during the term of the Agreement. 8. It is understood that it is the sole responsibility of the Contractor to pay all federal income taxes and social security on the salary being paid to her. The City will provide the Contractor with copies of all forms submitted to the Internal Revenue Service. 9 . The Contractor shall provide the following services for the City: a. Supervise the day-to-day operations of the Miami Beach Assistance Program (MBAP) at the South Shore Community Center. b. Coordinate the City' s Information and Referral Services Program: (1) Initiate and maintain liaisons with social service agencies including, but not limited to: Lutheran Ministries of Florida, Little Havana Activities and Nutrition Centers Hot Meals Program, Centro Hispano Catolico, SABER, Immigration and Naturalization Services, Jewish Family Services (JFS) , Community Council for Jewish Elderly (CCJE) , Dade County Community Action Agency, etc. (2) Be responsible for the preparation and maintenance of a document listing community resources to which Miami Beach residents can be referred for auxiliary-type services. c. Oversee the operation of the Community Development Block Grant funded programs such as the Miami Beach Assistance Program and Medication/Prosthetic Devices; referral services to transportation, food and emergency housing programs; as well as any other program that the City may operate. The Contractor shall follow all procedures and requirements, set forth in the Standard Criteria for Operations, herein incorporated by reference for determining client eligibility and project reporting. It is further understood by the Contractor that the eligibility and reporting requirements may not be the same for all of the projects and that due care shall be exercised when preparing all reports. d. Interview those persons who are in need of, and requesting, some type of assistance. These needs are to be either social , economic, psychological, or any combination of the three (3) . 2 e. Assist clients by providing referrals to obtain either temporary, part-time, or full-time employment and/or vocational training on a limited basis, through such activities as: (1) Establishing a continuing liaison with other local job placement and training agencies, in order to offer clients the widest range of opportunities. These duties would include maintaining a thorough knowledge of JTPA (Jobs Training Partnership Act) programs and procedures, as well as the DHRS-funded Entrant Impact Aid programs. (2) Maintaining a list of clients in need of employment/referral placement assistance. (3) Contacting in person or by telephone, potential employers of clients; maintaining a current information of possible employment opportunities. f. Responsible for the maintenance and preparation of written records of all transactions with the clientele of the Miami Beach Assistance Program and the Medication/ Prostetic Devices Program. These records will indicate the eligibility, reason and date of assistance. 10. The Contractor will submit to the Community Development Director a monthly narrative outlining any unusual problems or concerns; keeping the Community Development Director fully advised of the Contractor's functions. 11. The City will pay the Contractor's health insurance policy, single coverage only, in accordance with the budgeted amount under the Community Development Block Grant funded Miami Beach Assistance Program. 12 . The Contractor understands that she is not considered a regular City Employee and is therefore not eligible for any coverage under any of the City's insurance programs, including, but not limited to: Health, Accident, Workmen's Compensation and Unemployment Compensation. 13 . The rights and privileges granted herein or any part hereof shall not be assigned except by express consent of the City CommissioifORIV1sAPHRIleyD LEGAL DEPT. ATTEST: THE CITY OF MIAMI BEACH, FLORIDA Date /61/01 Zffl CITY CLERK t\ el (no MAYOR WITNESSES: / TRICIA H. LAS ER d,• ,‘,/0V .007 Yode0-49 P-GLAS PR.AGM 3 ORIGINAL RESOLUTION NO. 90-20138 Authorizing execution of an agreement with Particia H. Glasper, for the retention of her services as the director of the Miami Beach Assistance Program (MBAP) for the City of Miami Beach.