Loading...
RESOLUTION 90-20166 RESOLUTION NO. 90-20166 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A LETTER OF AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. , FOR THE PURPOSE OF PROVIDING STRUCTURAL EVALUATION OF LOT 5A/5X, AND HOTEL OFF-STREET PARKING REQUIREMENTS AS ADDITIONAL SERVICES UNDER THE AGREEMENT DATED JANUARY 3, 1990. WHEREAS, there has been structural erosion to the lot 5A/5X and it is necessary to have a Structural Evaluation performed for public safety purposes; and, WHEREAS, through a review and implementation of various policies and programs in the Parking Department it is anticipated that parking revenues could increase by 30-50 percent; and, WHEREAS, in order to attract hotel development it is necessary to evaluate the City's off-street requirements for hotel development; and, WHEREAS, the firm of Kimely-Horn and Associates, Inc. , are currently the City' s parking consultants and are qualified to perform these services; and; WHEREAS, the City of Miami Beach and Kimely-Horn and Associates, Inc. , entered into an Agreement on January 3 , 1990, and the Agreement provides for additional services. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City of Miami Beach, City Commission authorizes the City Manager to enter into a Letter of Agreement with Kimely-Horn and Associates, Inc. , to provide a Structural Evaluation of Lot 5A/5X, and a review of Hotel Off- Street Parking Requirements in an amount not to exceed $152 , 000, as additional services under the Agreement dated January 3 , 1990. PASSED and ADOPTED this 7th day of Nove,der , 1990. / A Ai 1 ' MAY'S R ATTEST BY: UctiA.,1-11A•34-6417r6/LAA City Clerk (// FORM APPROVED BY: LEGAL DEPT. C744;427(0g-4,-._ DATE: 2/0/ RWP:CBT: lcd 00 /444%t I eac% FLORIDA 3 3 1 3 9 � * INCORP;'(ORATED,* �/••Y A CA TIONL A NI) U S. A. e r H26 - OFFICE OF THE CITY MANAGER CITY HALL ROB Wo PARKINS 1700 CONVENTION CENTER DRIVE CITY MANAGER TELEPHONE: 67307010 l� COMMISSION MEMORANDUM NO._ q6 November 7, 1990 DATE: TO: Mayor Alex Daoud and Members of the City Commission FROM: Rob W. Parkins City Manager - SUBJECT: ADDITIONAL SERVICES TO BE PROVIDED TO THE PARKING DEPARTMENT BY KIMLEY-HORN AND ASSOCIATES, INC. The original contract with Kimley-Horn and Associates, Inc. , provided for additional services on an as-needed basis. With the completion of the Convention Center Study at hand, the Administration has become aware of additional services that need to be provided by the Firm. The first is a Structural Evaluation of Lot 5A/5X, the two-story garage located across from the Jackie Gleason Theater of the Performing Arts. Several months ago, large chunks of concrete fell from the second floor area to the ground below. Luckily, when this occured there was no personal or property damage that resulted. As a result of that occurence and until the present, the second floor has been restricted from parking, as the Administration has been unable to ascertain the structural soundness of the second floor. Kimley-Horn will perform the necessary tasks to provide the City with a structural opinion as a basis for the continued short term (three-f our, years) usage of the structure as a parking deck. The analysis will be completed on an hourly basis with an amount not to exceed $25, 000 . It should be noted, that because of the serious public safety concerns, the Administration has authorized Kimley-Horn to proceed on the evaluation with expenses not to exceed $9, 500 until final approva l by the City Commission. The second component of the additional services will be to provide technical assistance to the Parking Department. It is the opinion of Kimley-Horn that developing and instituting a program of policies and procedures in the Parking Department along with rules that are in effect for the public, would yield a 30-50 percent increase in parking revenues. This portion of the services would be designed to yield optimal enforcement efficiency, revenue controls, improved public compliance with parking rules and the utilization of the maximize number of available spaces in the system in order to maximum revenues. It is estimated that this component will take approximately six months to complete at a cost not to exceed $112 , 000. The third component is to evaluate the City' s off-street parking requirements for hotels. The objective will be to determine whether the City is requiring the appropriate number of parking spaces needed to accommodate the hotel, while at the same time not requiring too many spaces which could serve to discourage development. It is estimated that this component will take approximately one month to complete at a cost of $15, 000 . • •s . 1 Continued. . . AGENDA _ -� ; • ITEM e DATE ,.� p, 1, COMMISSION MEMORANDUM PAGE TWO NOVEMBER 7 1990 The total cost of all three components will not exceed $152 , 000 . Funds are available in the Parking Department Enterprise fund. ADMINISTRATION RECOMMENDATION: The City Administration recommends that the City Commission approve the attached Resolution authorizing the City Manager to enter into the attached Letter of Agreement with Kimley-Horn and Asociates, Inc. , for the purposes of completing the three outlined services. RWP.CLT: j h Attachments FUNDING APPROVED A,:',/ i ///1/2k nagement and Budget r i KimleyHorn _ _ _ _ - _ Kimley-Hom and Associates,Inc. ENGINEERS •PLANNERS•SURVEYORS Izt — 1'' _"'• t The Carr Building,3113 Lawton Road,Suite 200 Orlando,Florida 32803 407 898-1511 Facsimile 4.07 894_-4791 December 31, 1990 Ms. Carla Talarico City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Dear Carla: The purpose of this letter is to amend our contract dated January 10, 1990, so as to provide additional services as recently authorized by City Council. This amendment provides for structural evaluation of Lot 5A/5X and an evaluation of the City's off-street parking requirements for hotels. Task 1 through 8 describes the services to be provided for the review of the existing 5A/5X parking structure on 17th Street. Task 9 through 12 describes the services to be provided in order to evaluate the City's off-street parking requirements for hotels. SCOPE OF SERVICES Task 1 - Review of Documents A. Obtain and review available design drawings and specifications used in the construction of the parking facility. We understand these are limited. B. Obtain from the manufacturer of the precast elements, any information available. C. Review documents provided by the City that show any modifications or repairs that have been authorized since the completion of the facility. D. Research applicable structural code provisions in effect at the time of construction to determine if design code provisions have changed. Anaheim • Charlotte • Dallas • Fort Lauderdale • Fort Myers • Nashville • Orlando • Phoenix Raleigh • San Diego • Stuart • Tampa • Vero Beach • Virginia Beach • West Palm Beach Building client relationships since 1 9 6 7 Ms. Carla Talarico -2- December 31, 1990 Task 2 - Field Survey of Existing Conditions A. Prepare field survey sketches and data forms for the efficient and accurate recordation of data relative to existing field conditions. B. Perform a visual field inspection of the structure, concentrating on joints, connections, bearings, and expansion/contraction devices. C. Based on the visual inspection,considering the evidence suggesting latent conditions,and with client approval, select areas that are presumably typical for the removal of materials for the further examination of underlying conditions; materials removed may include ceilings, toppings, wall panels, masonry veneers, drainage fills, waterproofing coatings, caulking, paint, wall coverings, floorings, etc. D. Photograph conditions on the surface or as exposed by controlled and limited demolition for continued examination in the office for recordation for forensic purposes. E. Document the results of the field survey by compiling the field survey drawings. Pertinent areas of the structure will be documented by photographs. F. Provide Swiss Hammer testing of concrete. G. Provide four (4) chloride content tests. Task 3 - Structural Analysis A. Perform structural analysis in an attempt to determine the theoretical load carrying capacity of the structure. B. Perform structural analysis in an attempt to determine any detrimental effects of observed existing conditions on the safe load carrying capacity of the structure. Ms. Carla Talarico -3- December 31, 1990 Task 4 - Data Evaluation A. Identify any major discrepancies between available design drawings and the observed existing conditions. B. Submit the field survey drawings showing the results of the visual inspection. C. Compile field data in an effort to determine cause and effect of any observed reoccurring periodic and or typical distress. Task 5 - Preliminary Engineering Report A. Submit findings to date along with any recommendations for proceeding at this point. B. Identify any areas that are currently inadequate, but may be economically rectified. C. Identify any areas that are currently inadequate, and that cannot be easily and economically be rectified. Recommend tests or further evaluation to determine if these areas can be isolated and closed while opening the remainder of the parking facility. D. If in the opinion of the Engineer there is sufficient information to justify partial reopening, we will provide that recommendation with the appropriate locations for re-opening indicated. If, in the opinion of the Engineer, the data is not conclusive, we will recommend additional tests and evaluation as generally set out in Tasks 6, 7 and 8. Task 6 - Material Testing A. Concrete Testing including coring and testing for ultimate comprehensive strength. B. Reinforcing steel tensile testing and half cell tests for active corrosion. C. Full scale load testing pursuant to the provisions of ACI 318-89 Building Code Requirements for Reinforced Concrete, Chapter 20. Ms. Carla Talarico -4- December 31, 1990 Task 7 - Structural Analysis A. Based upon the results of additional in-depth material and load testing, re-evaluate the structural calculations performed in Phase 1 for determination of safe load carrying capacity. Task 8 - Final Engineering Report A. Provide a comprehensive report on the engineering study including recommendations for repair, rehabilitation or demolition and replacement. Task 9 - Data Collection - Hotel Parking Study We will require physical and operating characteristics for three (3) hotels. If management will cooperate, we plan to study the Fountainbleu Hotel in Miami Beach, the Holiday Inn at 21st Street and Collins Avenue,and the Peabody Hotel in Orlando. Specifically, we will require the following data: 1. Number of rooms; 2. Number of parking spaces; and 3. Square footage of restaurants (by type), lounges, retail, auditorium, ballroom, convention, meeting or other typical assembly rooms. 4. Hotel occupancy for the specific days that our study is being conducted. The City will obtain this information from all three hotels. If one or more hotels fail to supply this information, replacement hotels will be selected by our mutual agreement. Once the above mentioned data is collected we will collect parking occupancy data at each hotel. One weekday and one weekend day will be studied hourly from 7:00 to 9:00 a.m., 11:00 a.m. to 2:00 p.m. and 5:00 to 9:00 p.m. At the Holiday Inn we will collect the data during a mid- size trade show at the Convention Center. We will mutually select the show once this contract is signed. Tentatively, however, we are considering the Graphics Show in January 1991. A literature search will also be conducted to see if research on the topic of differential hotel parking requirements near Convention Centers has been published. Ms. Carla Talarico -5- December 31, 1990 Task 10 - Data Analysis - Hotel Parking Study Using the City's proposed parking standards (Exhibit A), we will calculate the number of spaces that would be required at each hotel. We will then calculate an average observed occupancy during each of the three time periods in which occupancy data is being collected. This data will be compared to the parking space estimate generated by the City's proposed parking standards and if necessary,a revision to the City's proposed parking standards will be recommended. A tabular summary of our results will be provided. Task 11 - Report - Hotel Parking Study This task will be to document the results of Tasks 9 and 10 in a report to the City. The report will contain the results of our analysis and recommendations (as appropriate) for changing the hotel perking requirements. Ten (10) copies of this report will be provided to the City. Task 12 - Meetings - Hotel Parking Study A total of three (3) meetings will be held in conjunction with Tasks 9 through 11. These will be scheduled at the City's discretion, with groups of the City's choice. We would recommend that one of the meetings serve as a kick-off meeting so that affected parties can be briefed on the study. The remaining two meetings can be with staff, the hotel industry, City Council or any other group deemed by the City to be appropriate. SCHEDULE The schedule for the preceding 12 tasks will be as follows: • Tasks 1 through 6 will be completed within six (6) weeks of written Notice to Proceed and receipt of data and contract amendment from the City. • Tasks 7 through 8 will be determined at the time this work is authorized, if required. • Tasks 9 through 12 will be performed within three (3) months of written Notice to Proceed and receipt of data to be provided by the City. Ms. Carla Talarico -6- December 31, 1990 FEE The fee for the services discussed herein are as follows: Tasks 1 through 6: Hourly basis up to $25,000.00. Tasks 7 through 8: To be determined when this work is authorized,if required. Tasks 9 through 15: $15,000.00 CLOSURE In addition to the matters set forth herein, this amendment shall include, and shall be subject to, all requirements and the provisions incorporated in our January 10, 1990 contract with the City of Miami Beach. Please execute this agreement and amendment in the space provided and return a signed original to me. We appreciate this opportunity to work with you on these projects. Please call if you have any questions. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Q.C31e,t"-- &A.A•lAJZ Daniel S. Brame, P.E. Regional Vice President DSB:I jf [SEE NEXT PAGE FOR SIGNATURES OF AUTHORIZATION] Ms. Carla Talarico -7- December 31, 1990 Agreed to this 7th da of November , 1990 City of Mi. i Beach A Municipa.'ty r . i By: rlf� 4'. 111Mlilift.._ Title: Cl y Manager . kil 0 Witness: I��-- 6188-Amend.DSB FORM APPROVED LEGAL DEPT. By 40..rmie 7,01/4.4r1/4....... Date //yJ 9/ ORIGINAL RESOLUTION NO. 90-20166 Authorizing the City Manager to enter into a letter of agreement with Kimley-Horn and Associates, Inc. , for the purpose of pro- viding structural evaluation of Lot 5A/5X, and Hotel off-street parking requirements as additional services under the agreement dated January 3, 1990.