RESOLUTION 91-20266 RESOLUTION NUMBER 91-20266
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE
APPLICATION FOR THE CONTINUED FUNDING OF A
GRANT FROM THE STATE OF FLORIDA, DEPARTMENT OF
HEALTH AND REHABILITATIVE SERVICES FOR
SUPPORTED EMPLOYMENT THROUGH THE RETARDATION
PROGRAM AND AUTHORIZING THE APPROPRIATION OF
FUNDS AND EXECUTION OF THE CONTRACT FOR THE
FINAL GRANT AMOUNT.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, THAT:
WHEREAS, the State of Florida, Department of Health and
Rehabilitative Services (HRS) is desirous of having the City of
Miami Beach apply for continued funding to provide supported
employment services for developmentally disabled (mentally
retarded) adults; and
WHEREAS, the City of Miami Beach is desirous of
submitting an application for continued funding, in order to
provide these essential services to developmentally disabled
adults, in the amount of $38 , 640. 00 from July 1991 to June 1992 ;
and
WHEREAS, the final grant amount will be negotiated
between the City of Miami Beach and the State of Florida Department
of HRS; and
WHEREAS, it is necessary that such funds be appropriated
for the final grant amount.
NOW THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the final grant offered
from the State of Florida, Department of Health and Rehabilitative
Services (HRS) be accepted; that funds be appropriated for the
final grant amount; and that the Mayor and the City Clerk be
authorized and directed to execute the contract to provide
supported employment services for up to seven (7) developmentally
disabled adults at the Miami Beach Activity Center.
PASSED and ADOPTED this 20th day of March , 1991.
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MAYOR
ATTEST:
CITY CLERK
FORM APPROVED
LEGAL DEPT.
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OFFICE OF THE CITY MANAGER CITY HALL
1700 CONVENTION CENTER DRIVE
TELEPHONE: 673-7010
COMMISSION MEMORANDUM NO. j;il'
DATE:March 20, 1991
TO: Mayor Alex Daoud and
Members of the City Commission
FROM: Carla Bernabei Talarico
City Manager
SUBJECT: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AUTHORIZING THE APPLICATION FOR THE
CONTINUED FUNDING OF A GRANT FROM THE STATE OF FLORIDA,
DEPARTMENT OF HEALTH AND REHABILITATIVE SERVICES (HRS) FOR
SUPPORTED EMPLOYMENT THROUGH THE RETARDATION PROGRAM AND
AUTHORIZING THE APPROPRIATION OF FUNDS AND EXECUTION OF
THE CONTRACT FOR THE FINAL GRANT AMOUNT.
BACKGROUND
The attached Resolution requests City Commission approval to apply
to, and enter into negotiations with, the State of Florida,
Department of Health and Rehabilitative Services, for the provision
of continued funding of Supported Employment through the
Retardation Program at the Miami Beach Activity Center.
The application submitted for approval totals $38 , 640 . 00 for the
Fiscal Year 1991/1992 and requests the Department of Health and
Rehabilitative Services (HRS) to provide funding for supported
employment services to assist up to seven (7) developmentally
disabled (retarded) adults.. This action will maintain the current
level of service. The Miami Beach Activity Center now serves
forty-two (42) developmentally disabled adults at 8128 Collins
Avenue, seven (7) of whom are funded through the HRS Supported
Employment grant.
ADMINISTRATION RECOMMENDATION
The Administration recommends approval of the attached Resolution.
The Administration also requests permission to make necessary
adjustments to the narrative and/or budget, including technical
corrections, which may be identified during the review and
negotiation process, and which do not significantly alter the
provision, services, or intent of the program.
CBT: lk
08
AGENDA •
I TEM
01
DA T E •
Twee � L
PROGRAM DESCRIPTION SUMMARY
A. Applicant Information
Name: City of Miami Beach
Address: 1700 Convention Center Drive
Miami Beach, Florida 33139
Individual authorized to sign and bind a contract with H.R.S.
Name: Alex Daoud
Title: Mayor
Telephone Number: (305) 673-7030
Individual who will be responsible for daily operations such
as project director or supervisor.
Name: Agi Long
Title: Retardation Program Supervisor
Telephone Number: (305) 993-2008
B. SERVICES TO BE PROVIDED
The City of Miami Beach will administer its supported employment
program at the Miami Beach Activity Center, which typically
operates Monday through Friday from 8 : 30am to 4 : 30pm. The program
will provide up to seven (7) client placements utilizing one of the
three supported employment models approved by the State of Florida
and Developmental Services, District 11.
Services to include the following:
o Individual Assessments
o Training and Career Development
o vocational and pre-vocational classes.
o career counseling.
o work adjustment classes and seminars.
o Job Development
o finding, creating, analyzing and identifying,
available positions in the competitive labor market.
o evaluating candidates and assessing their
preparedness.
o conducting a diagnostic interview to pre-determine
consumers preferences, interests and motivation.
o matching candidates to specific jobs.
o teaching consumers to become acquainted with a
variety of occupations and work demands.
o Follow-Along/Maintenance
o assisting the placed worker during the initial phase
of employment to adjust.
o meeting periodically with the worker to determine
continued job progress and satisfaction.
o Additional Services
o counseling
o client advocacy
o coordination of services
o follow up and trouble-shooting
o documentation of systematic progression
Staffing:
Retardation Program Supervisor
Social Worker
Educational Coordinator
Secretary/Clerk Typist vocational)Instructors (pre-vocational and voc )
Retardation Driver/Aide
Retardation Instructor/Employment Specialist
Retardation Instructor/Job Coach
C. MANNER OF SERVICE PROVISION
The services to be provided in section B will be based at our site,
8128 Collins Avenue, Miami Beach, Florida, 33141. The duration of
the service to be provided is that of twelve (12) months.
Each supported employment candidate will be assessed by using one
or more of the following:
o Work skills assessment
o Outside agency evaluations
o Becoming Independent curriculum/assessment
o Critical skills assessment
o Functional living skills assessment
Supported employment consumers will receive individual counseling
and support services. Eligible candidates receive pre-vocational
and/or vocational training, a tailor-made employment/follow along
plan which is supplemental to the individual habilitation plan. As
required by Developmental Services, there will be a quarterly
review of progress reports and monthly evaluations.
A pre-placement service is also available as this service ensures
a successful placement. Pre-placement may include the following:
o Pre-interview counseling
o Job skills instruction
o Supervision and counseling
The position secured by each consumer will be evaluated according
to location, work habits and abilities of specific candidates, and
the needs and desires of each individual. Transportation and/or
training on travel independence is provided for those eligible.
Specific job skills training is provided at the work site.
D. EVALUATION
The goals of this program are focused on increased independence and
the achievement of self support for the persons served by providing
employment opportunities and the necessary support services,
utilizing the supported employment models approved by Developmental
Services.
1. GOAL: Placement of up to seven (7) individuals in the
supported employment program increasing their
chances of obtaining employment within the
community.
Measurable Objective:
85% of the clients enrolled in supported employment
will obtain or retain community based employment
for a minimum of 20 hours per week.
Steps:
o assess consumer and review case files of
potential candidates.
o present appropriate candidates to HRS/VR
screening committee.
o proceed with supported employment methodology
which includes; job development, job-site
analysis, task analysis, training and follow
up.
2 . GOAL: Increase independent functioning of the consumers
served.
A. Measurable Objective:
85% of the clients enrolled in the supported
employment program will have progressed to the next
level if supervision which includes 20% of job coach
intervention time per week within a contract
period.
Steps:
o the program will assess, train, and provide
support services described in section B.
o each consumers progress will be reviewed
monthly and quarterly.
o a reassessment of the habilitation plan will be
performed annually and will include an
individual employment/follow-along plan.
o consumers job-related skills will increase to
an acceptable level, decreasing the need for
job coach intervention.
B. Measurable Objective:
70% of the supported employment consumers will take
public transportation to/from their work site.
C. Measurable Objective:
70% of supported employment consumers will reach
employment/follow-along plan objectives within each
consumers contract period.
Steps:
o job coach, social worker and employer will
develop individual employment/follow-up plan
objectives.
o consumer objectives are presented at
reassessment of habilitation plan annually.
o implemented through supported employment
guidelines.
Timetable: July 1, 1991 to June 30, 1992
DAYS OF SERVICE
Not Applicable
PROJECT BUDGET DETAIL
A. Personnel
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Program Supervisor 3 , 518 100% 3 , 518
35, 184 x 10%
Social Worker 3 , 297 100% 3 , 297
32 , 973 x 10%
Educat'l Coordinator 2 , 971 100% 2 , 971
29 , 706 x 10%
Instructor/ (Job Coach) 21, 242 100% 21, 242
21, 242 x 100%
Secretary 3 , 575 0% 0
19, 860 x 18%
Total Cost 34 , 603
Total Requested From H.R.S. $31, 028
PROJECT BUDGET DETAIL
B. Fringe Benefits
Line Item
(1) (2) x (3) _ (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Pension
Workman Compensation
Group Insurance
(Medicare Reimburs. )
Total 8, 651 61% 5, 311
Total Cost 8, 651
Total Requested From H.R.S. $5, 311
PROJECT BUDGET DETAIL
F.Client Transportation
Line Item
(1) (2) x (3) = (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S .
Van maintenance 500 00 0
such as oil, gas,
tune-up, tires,
needed repairs.
Job Coach/Employ-
ment Specialist
transporting clients
2000 miles @ $0. 20 400 87% 350
Total Cost 900
Total Requested From H.R.S. $350
PROJECT BUDGET DETAIL
G. Office Expenses
Line Item
(1) (2) x (3) = (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Telephone 400 0% 0
Postage 45 0% 0
Operating/Office Supp. 500 0% 0
Total Cost 945
Total Requested From H.R.S. $0
PROJECT BUDGET DETAIL
M. Membership/Subscriptions
Line Item
(1) (2) x (3) = (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S .
Miami Herald 50 0% 0
Registration for 100 50% 50
local seminars on
supported employment
Total Cost 150
Total Requested from H.R.S. $50
PROJECT BUDGET DETAIL
O.Client Educational and Training Tools
Line Item
(1) (2) x (3) = (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Training supplies for 301 100% 301
teachers/materials on
supported employment
local seminars on
supported employment
Empl./client training 1, 000 58% 580
Total Cost 1, 301
Total Requested From H.R.S. $881
PROJECT BUDGET DETAIL
P. Other Allowable Costs
Line Item
(1) (2) x (3) = (4)
Line Item Detail Total Cost % Requested Amount Requested
From H.R.S. From H.R.S.
Mileage Reimbursement 520 100% 520
Job Coach/Emp.Spec. -
job searching, site
visits, meetings, etc.
2600 miles @ $0. 20
Employee development 1, 000 50% 500
(In-service lectures,
seminars)
Total Cost 1, 520
Total Requested From H.R.S. $1, 020
PROJECT BUDGET SUMMARY
(1) (2) x (3) = (4)
Budget Amount For % Requested Amount Requested
Line Items Line Item From H.R.S. From H.R.S.
A. Personnel 34 , 603 90% 31, 028
B. Fringe Benefits 8, 651 61% 5, 311
C. Staff Travel 0 0% 0
D. Consultants 0 0% 0
E. Sub-Contr.Services 0 0% 0
F. Client Transport. 900 39% 350
G. Office Expenses 945 0% 0
H. OCO (Cap. Exp. ) 0 0% 0
I. Rental/Use of Space 0 0% 0
J. Rental of Equipment 0 0% 0
K. Maintenance 0 0% 0
L. Insurance 0 0% 0
M. Membership, Fees, 150 33% 50
and Subscription
N. Advertising 0 0% 0
O. Client Educational 1, 301 68% 881
and Training Tools
Other Allowable Costs 1, 520 67% 1, 020
Total Cost $48 , 070
Total Requested From H.R.S. $38 , 640
PROJECT MATCH SUMMARY
(1) (2) x (3) = (4)
Match Total Expend. % Claimed as Total Match
Line Items Line Item Match Amount
A. Personnel 34 , 603 10% 3 , 575
B. Fringe Benefits 8, 651 39% 3 , 340
C. Staff Travel 0 0% 0
D. Consultants 0 0% 0
E. Sub-Contr.Services 0 0% 0
F. Client Transport. 900 0% 0
G. Office Expenses 945 42% 400
H. OCO (Cap. Exp. ) 0 0% 0
I. Rental/Use of Space 0 0% 0
J. Rental of Equipment 0 0% 0
K. Maintenance 0 0% 0
L. Insurance 0 0% 0
M. Membership, Fees, 150 0% 0
and Subscription
N. Advertising 0 0% 0
O. Client Educational 1,301 0% 0
and Training Tools
Other Allowable Costs 1,520 0% 0
Total Cost $48,070
Total Match Amount $7, 315
PROJECT MATCH SUMMARY
(1) (2) x (3) = (4)
Match
Total Expend. % Claimed as Total Match
Line Items Line Item Match
Amount
A. Personnel 34 , 603 10%
3 , 575
B. Fringe Benefits 8, 651 39%
3, 340
C. Staff Travel 0 0%
0
D. Consultants 0 0%
0
E. Sub-Contr.Services 0 0%
0
F. Client Transport. 900 0%
0
G. Office Expenses 945 42%
400
H. OCO (Cap. Exp. ) 0 0%
0
I . Rental/Use of Space 0 0%
0
J. Rental of Equipment 0 0%
0
K. Maintenance 0 0%
0
L. Insurance 0 0%
0
M. Membership, Fees, 150 0%
0
and Subscription
N. Advertising 0 0%
0
0. Client Educational 1, 301 0%
0
and Training Tools
Other Allowable Costs 1,520 0%
0
Total Cost $48,070
Total Match Amount $7, 315
PROJECT MATCH DETAIL
(1) (2) x (3) = (4)
Match Total Cost % Claimed as Total Match
Line Items Match Amount
A. Personnel 3 , 575 100% 3 ,575
Secretary
(18% of $19860)
B. Fringe Benefits on: 3 , 340 100% 3 , 340
Program Supervisor
Social Worker
Educt'l Coord.
Job Coach
Secretary
G. Office Expenses 400 100% 400
Telephone
ORIGINAL
RESOLUTION NO. 91 -20266
Authorizing the application for the
continued funding of a grant from the
State of Florida, Department of Health and
Rehabilitative Services for supported
employment through the Retardation Program
and authorizing the appropriation of funds
and execution of the contract for the final
grant amount.