Resolution 2019-30946 RESOLUTION NO. 2019-30946
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND/OR AUTHORIZING THE CITY
MANAGER TO PERFORM THE FOLLOWING ACTIONS: (1) TO RECAPTURE
$128,095.00 OF HOME INVESTMENT PARTNERSHIP (HOME) FUNDS
PREVIOUSLY ALLOCATED TO THE LOTTIE APARTMENTS REHABILITATION
AS ENTITLEMENT FUNDS FOR THE FY 18/19 ACTION PLAN AND FIVE YEAR
CONSOLIDATED PLAN FOR FY 2017-2022, AND TO REALLOCATE SAID
FUNDS TO THE MADELEINE VILLAGE APARTMENTS REHABILITATION
PROJECT; (2) TO ALLOCATE $108,563.93 OF UNALLOCATED HOME
INVESTMENT PARTNERSHIP (HOME) FUNDS PREVIOUSLY ALLOCATED TO
THE FY 19/20 REQUEST FOR PROPOSALS FOR HOME AND CDBG FUNDS,
AND TO REALLOCATE SAID FUNDS TO THE MADELEINE VILLAGE
APARTMENTS SEAWALL PROJECT; (3) TO ALLOCATE $95,716.00 OF FY
18/19 COMMUNITY HOUSING DEVELOPMENT ORGANIZATION (CHDO)
FUNDS TO THE MADELEINE VILLAGE APARTMENTS REHABILITATION
PROJECT; AND 4) TO SUBMIT THE REVISED ACTION PLANS AND
CONSOLIDATED PLANS TO HUD; AND FURTHER AUTHORIZING THE CITY
MANAGER AND CITY CLERK TO EXECUTE CITY INTERDEPARTMENTAL
AGREEMENTS AND DOCUMENTATION AS REQUIRED BY THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD).
WHEREAS, the City is an entitlement recipient of HUD formula grant programs as follows:
Community Development Block Grant (CDBG) fund, and HOME Investments Partnership
(HOME)funds; and
WHEREAS, the Action Plan for federal funds is a requirement under HUD's formula grant
programs, which include the CDBG and HOME programs and delineates the specific projects
and activities funded by each year's HUD allocation; and
WHEREAS, the five-year Consolidated Plan is augmented and refined by the City's annual
submission of the one-year Action Plan; and
WHEREAS, the City allocated HOME and CDBG funds to the Lottie Apartments
rehabilitation project, which is divided in two phases; and
WHEREAS, pursuant to Resolutions No. 2016-29420 and 2017-29803, the Mayor and City
Commission approved the allocation of HOME funds, in the amount of $464,816.34, to Phase 1
of the Lottie Apartments rehabilitation project; and
WHEREAS, pursuant to Resolution No. 2018-30390, the Mayor and City Commission
approved the allocation of HOME funds, in the amount of$475,580.00, for Phase 2 of the Lottie
Apartments rehabilitation project; and
WHEREAS, pursuant to Resolutions No. 2017-29876 and 2018-30135, the Mayor and City
Commission approved the allocation of HOME funds to the Madeleine Village Apartments for
the rehabilitation of the project, including the restoration of the seawall, and the relocation of
tenants; and
WHEREAS, the Madeleine rehabilitation project and the seawall restoration project are at a
95% completion phase; and
WHEREAS, based upon additional requirements associated with LEED certification, City
staff identified a funding gap of $108,000.00 for the Madeleine Village Apartments seawall
restoration and $205,000.00 for the rehabilitation project and relocation of tenants; and
WHEREAS, City staff identified funding from the following sources: 1) $108,563.93 in
unallocated funds from the FY 19/20 HOME Request for Proposals (RFP); 2) $128,095.00 from
the recapture of FY 18/19 Lottie Apartments rehabilitation project funds; 3) $95,716.00 from the
FY 18/19 HOME CHDO reserve allocation; and
WHEREAS, the City released an RFP for FY 19/20 HOME and CDBG funds on January 27,
2019 and no proposals were received for HOME, however, it was determined that one of the
CDBG proposals submitted by the Housing Authority of the City of Miami Beach, in the amount
of$300,000.00, was an appropriate HOME capital project; and
WHEREAS, there are $108,563.93 unallocated funds from the FY 19/20 HOME RFP; and
WHEREAS, City staff has recommended the recapture of$128,095.00 of funds from Phase
ll the Lottie Apartments rehabilitation project; and
WHEREAS, the City received $95,716.00 for the FY 18/19 HOME CHDO reserve allocation;
however, on March 7, 2019, HUD sent notice that the Consolidated Appropriations Act of 2019
includes a provision suspending the 24-month commitmentrequirement for the CHDO set-aside
funds through December 31, 2021; and
WHEREAS, the resulting HOME and CDBG funds recapture will be incorporated into the
City's various Action Plans and 2017-2022 Consolidated Plan and Capital budgetary
documents; and
WHEREAS, as per the Citizen Participation Plan, a change of use triggers a minor
Amendment; and
WHEREAS, the City Manager is the designated agent for all HUD formula grants and
executes the grant applications, grant agreements, and other applicable HUD documents on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and authorize the City Manager to perform the following actions: (1) to recapture $128,095.00 of
HOME Investment Partnership (HOME) funds previously allocated to the Lottie Apartments
rehabilitation as entitlement funds for the FY 18/19 action plan and five year consolidated plan
for FY 2017-2022, and to reallocate said funds to the Madeleine Village Apartments
rehabilitation project; (2) to allocate $108,563.93 of unallocated HOME funds previously
allocated to the FY 19/20 Request for Proposals for HOME and CDBG funds, and to reallocate
said funds to the Madeleine Village Apartments seawall project; (3) to allocate $95,716.00 of FY
18/19 Community Housing Development Organization (CHDO) funds to the Madeleine Village
Apartments rehabilitation project; and 4) to submit the revised action plans and consolidated
plans to HUD; and further authorize the City Manager and City Clerk to execute City
interdepartmental agreements and documentation as required by the U.S. Department of
Housing and Urban Development(HUD).
PASSED and ADOPTED this /1 day of ei3O "?br' , 2019.
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PAL
ran Gelber, Mayor
ATTEST:
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Rafael E. Granado, ity Clerk
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APPROVED AS TO
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Resolutions -C7 H
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 11, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND/OR AUTHORIZING THE
CITY MANAGER TO PERFORM THE FOLLOWING ACTIONS: (1) TO
RECAPTURE $128,095.00 OF HOME INVESTMENT PARTNERSHIP (HOME)
FUNDS PREVIOUSLY ALLOCATED TO THE LOTTIE APARTMENTS
REHABILITATION AS ENTITLEMENT FUNDS FOR THE FY 18/19 ACTION
PLAN AND FIVE YEAR CONSOLIDATED PLAN FOR FY 2017-2022,AND TO
REALLOCATE SAID FUNDS TO THE MADELEINE VILLAGE APARTMENTS
REHABILITATION PROJECT; (2) TO ALLOCATE $108,563.93 OF
UNALLOCATED HOME INVESTMENT PARTNERSHIP (HOME) FUNDS
PREVIOUSLYALLOCATED TO THE FY 19/20 REQUEST FOR PROPOSALS
FOR HOME AND CDBG FUNDS, AND TO REALLOCATE SAID FUNDS TO
THE MADELEINE VILLAGE APARTMENTS SEAWALL PROJECT; (3) TO
ALLOCATE $95,716.00 OF FY 18/19 COMMUNITY HOUSING
DEVELOPMENT ORGANIZATION (CHDO) FUNDS TO THE MADELEINE
VILLAGE APARTMENTS REHABILITATION PROJECT; AND 4) TO SUBMIT
THE REVISED ACTION PLANS AND CONSOLIDATED PLANS TO HUD;
AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO
EXECUTE CITY INTERDEPARTMENTAL AGREEMENTS AND
DOCUMENTATION AS REQUIRED BY THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT(HUD).
RECOMMENDATION
Adopt the resolution recapturing and reallocating HOME funds.
ANALYSIS
As an entitlement community, the City is required to submit an annual One-Year Action Plan
describing how it will utilize funding and resources to address priority needs identified in the
City's five-year Consolidated Plan. The City allocated $464,816.34 in HOME Investment
Partnership (HOME)funds to the Lottie Apartments rehabilitation project, a nine-unit multifamily
affordable housing building via resolutions 2016-29420 and 2017-29803 and their respective
Action Plans. The substantial rehabilitation of the Lottie Apartments was divided in two phases
and Phase 1 includes, but is not limited to: termite treatment, roof repair/ replacement, and
Page 317 of 2228
kitchen and bathroom renovations of four units.
The FY 18/19 Action Plan, approved via resolution 2018-30390, authorized the use of HOME
funds for Phase 2 of the rehabilitation of the Lottie Apartments in the amount of $475,580, to
complete the rehabilitation of the remaining five units and their temporary relocation. The Lottie
Apartments Phase 2 will not commence until one year after the last building permit is finalized
for phase one, which is estimated to be October 2020.
The FY 17/18 Action Plan approved via resolution no. 2017-29876, authorized the use of
HOME funds in the amount of $316,448 for the rehabilitation and relocation of the Madeleine
Village Apartments, a 16-unit multi-family affordable building, located at 7861-7871 Crespi Blvd,
within a historic district. The City will complete two capital projects utilizing HOME and CDBG
funds: 1) the rehabilitation of the apartment building adhering to Leadership in Energy and
Environmental Design (LEED) standards; and 2) the restoration of the seawall, to elevate it to
the required by city code.
The design phase is 95% completed for both projects and in the preparation of bid documents
for the procurement of a qualified contractor, HCS staff identified a funding gap and funding
allocations in the following amounts, as illustrated below.
Madeleine Village Seawall $108,000 -$108,563.93, unallocated funds from
Restoration FY 19120 HOME RFP
Madeleine Village $205,000 -$128,095 recapture of FY 18/19
Apartments Rehabilitation Lottie Apartments rehabilitation funds
Project
-$95,716 FY 18/19 HOME CHDO
allocation
The FY 18/19 Action Plan also included $95,716 of HOME funds set-aside funding allocation
for Community Development Housing Organization(CHDO). However, on March 7, 2019, HUD
sent notice that the Consolidated Appropriations Act of 2019 includes a provision suspending
the 24-month commitment requirement for the CHDO set-aside funds through December 31,
2021.
The reallocation of funds will be included in the capital budget documents for FY 19/20
accordingly. Once funds are allocated to the projects, HCS will collaborate with the
Procurement Department to issue the Invitation to Bid (ITB) for the rehabilitation of the
apartments and an invitation to Quote (I TQ)for the seawall restoration project.
CONCLUSION
The Administration recommends approval and authorization of the actions proposed above, the
subsequent submission to HUD of amended multiple year Action Plans and multiple year
Consolidated Plans as amended herein, and authorizing the City Manager to execute all
required documents as delineated herein.
Page 318 of 2228
Amount 1 $223,811.00 Account 1 184-0530-000676-00-410-535-00-00-00-
62618
Amount 2 108,563.93 Account 2 184-0530-000676-00-410-535-00-00-00-
62618
Legislative Tracking
Housing and Community Services
ATTACHMENTS:
Description
D Resolution
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