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Resolution 2019-30943 RESOLUTION NO. 2019-30943 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND RIBBECK ENGINEERING, INC. FOR THE INDIAN CREEK DRIVE/STATE ROAD (SR) A1A, 26 STREET TO 41 STREET FLOODING MITIGATION PROJECT TO PROVIDE ENGINEERING SERVICES FOR THE CONSTRUCTION PHASE OF THE INDIAN CREEK PHASE III IMPROVEMENTS FROM 25TH TO 41ST PROJECT, IN AN AMOUNT .NOT-TO-EXCEED $383,670, FOR A TOTAL CONTRACT AMOUNT OF $3,295,006.55. WHEREAS, on March 9, 2016, the Mayor and City Commission adopted Resolution 2016-29332 approving a Department Funded Agreement ("DFA") between the City and the Florida Department of Transportation ("FDOT") for the cost sharing of the Indian Creek Drive from 26th to 41st Streets project(the "Project"); and WHEREAS, on June 8, 2016, the Mayor and City Commission adopted Resolution 2016- 29456, approving the award of a Professional Services Agreement to Ribbeck Engineering, Inc. (the "PSA"), to develop the Design Criteria Package ("DCP") and conceptual plans for approximately 0.85 miles of Indian Creek Drive, for a total contract amount of$407,851; and WHEREAS, the DFA stipulates that the Project shall be implemented in two (2) construction phases, the "Interim" phase and the"Ultimate" phase; and WHEREAS, the "Interim" phase construction for the underground drainage component is now substantially complete, which included installation of drainage pipes ranging in size up to 72 inches in diameter, drainage structures, 24-inch diameter storm drainage pipes along the side streets, the pump station structure, and roadway drainage system; and WHEREAS,the"Ultimate" phase includes the roadway reconstruction component, raising the roadway, and harmonization to the final grade; and WHEREAS, on April 26, 2017, the Mayor and City Commission adopted Resolution 2017- 29839, authorizing the City to enter into negotiations for Amendment No. 1 to the PSA with Ribbeck Engineering, Inc., to prepare a set of "Interim" construction plans from 25th to 26th Streets and 26th to 41st Streets, including side streets along the entire Project limits, in the amount of $863,171.92 plus a $86,317.19 City contingency, increasing the contract amount by $949,489.11, for a total contract amount of$1,357,340.11; and • WHEREAS, on October 18, 2017, the Mayor and City Commission adopted Resolution 2017-30070, authorizing the City to enter into negotiations for Amendment No. 2 to the PSA with Ribbeck Engineering, Inc., to complete the "Ultimate" phase with final signed and sealed construction plans for the entire Project limits, in the amount of $1,056,347.77, plus a fifteen percent(15%)City Contingency in the amount of$158,452.17, increasing the contract amount by $1,214,799.94, for a total contract amount of$1,622,650.94; and WHEREAS, on October 30, 2018, the Mayor and City Commission adopted Resolution 2018-30547, authorizing Amendment No. 3 to the PSA with Ribbeck Engineering, Inc., to perform subsurface exploration to further identify potential utilities conflicts, modifications to roadway and drainage design resulting from requests to modify harmonization plans for the adjacent properties, parking lanes modification to meet FDOT criteria, additional utility coordination, special handrail design to meet City criteria, and additional coordination efforts, in the amount of $308,364.46, plus a ten percent (10%) City contingency in the amount of$30,836.05, increasing the contract amount by$339,196.50, for a total contract amount of$1,961,847.44; and WHEREAS, on July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a contract to Ric-Man Construction Florida Inc., in an amount not to exceed $13,636,984, to perform construction services for the Indian Creek Phase III Improvements from 25th to 41st Street project (the "Indian Creek Phase III Project"); and WHEREAS, in order to move forward with the construction phase of the Indian Creek Phase III Project with Ric-Man Construction Florida Inc., Ribbeck Engineering Inc. submitted a negotiated cost proposal for Amendment No. 4 to the PSA to provide engineering services during the construction phase of the Indian Creek Phase III Project, in the amount not-to-exceed $383,670; and WHEREAS, the services to be performed by Ribbeck Engineering Inc. during construction of the Indian Creek Phase III Project pursuant to Amendment No..4 to the PSA include, but are not limited to, attending bi-weekly construction meetings, shop drawing reviews, responding to requests for information, post bid revisions, Collins Avenue design revisions, geotechnical surveys, testing, and structural design; and WHEREAS, this Amendment No. 4 to the PSA with Ribbeck Engineering Inc. will bring the total PSA contract amount to $3,295,006.55; and WHEREAS, Ribbeck Engineering Inc.'s cost proposal for Amendment No. 4 was reviewed by the Public Works Department and the Office of Capital Improvements and deemed to be fair and reasonable. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City Commission of the City of Miami Beach,-Florida hereby approves and authorizes the Mayor and City Clerk to execute Amendment No. 4 to the Professional Services Agreement between the City of Miami Beach and Ribbeck Engineering, Inc. for the Indian Creek Drive/State Road (SR) A1A, 26 Street to 41 Street Flooding Mitigation Project to provide engineering services for the construction phase of the Indian Creek Phase III Improvements from 25th to 41st Project, in an amount not-to-exceed $383,670, for a total contract amount of$3,295,006.55. PASSED and ADOPTED this // day of S-ep44 ei , 2019. //v :F:- (1-2.---------- Dan Gelber, Mayor ATTEST: . APPROVED AS TO t l� FORM & LANGUAGE RafaelE. Gr nado, cityClerk ,� ,� & FOR E ECUTION : 7IRJOcto t 8 cz.4 ic c t _ • n `'.., City Attorney / Date ....\::;CORP ;; ED) ...... Oj - ;; 26 .y Resolutions -C7 D MIAMI BEACH • COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 11, 2019 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO THE PROFESSIONAL- SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND RIBBECK ENGINEERING, INC. FOR THE INDIAN CREEK DRIVE/STATE ROAD (SR) A1A, 26 STREET TO 41 STREET FLOODING MITIGATION PROJECT TO PROVIDE ENGINEERING SERVICES FOR THE CONSTRUCTION PHASE OF THE INDIAN CREEK PHASE III IMPROVEMENTS FROM 25TH TO 41ST PROJECT, IN AN AMOUNT NOT-TO-EXCEED $383,670, FOR A TOTAL CONTRACT AMOUNT OF $3,295,006.55. ANALYSIS On March 9, 2016,the Mayor and City Commission adopted Resolution 2016-29332 approving a Department Funded Agreement (DFA) between the City and the Florida Department of Transportation (FDOT)for the cost sharing of a construction project on Indian Creek Drive from 26th to 41st Streets. The infrastructure improvements under this agreement included a new storm water drainage system, pump station, seawall, roadway, sidewalks curbs and gutters, all to meet the new flood elevation requirements. The scope also includes the replacement of driveways, light poles, signs, signals and pavement markings to match the new roadway alignment and configuration. On June 8, 2016, the Mayor and City Commission adopted Resolution 2016-29456, approving the award of a professional services agreement to Ribbeck Engineering, Inc. (Ribbeck), in the total amount of$407,851, to develop the Design Criteria Package (DCP) and conceptual plans for approximately 0.85 miles of Indian Creek Drive. The conceptual plans were required as reference to the DCP and were developed in accordance with FDOT design criteria as well as the City of Miami Beach contract requirements. The DFA stipulates that the project shall be implemented in two (2) construction phases. The "Interim" Phase construction plans were required to construct the underground drainage - component, including drainage pipes ranging in size up to 72 inches in diameter, drainage structures, 24 inch diameter storm drainage pipes along the side streets, the pump station Page 271 of 2228 structure and roadway drainage system reconstruction. The "Interim" Phase is currently Substantially Completed. The "Ultimate" phase includes the rrradway reconstruction component, raising the roadway and harmonization to the final grade. On April 26, 2017, the Mayor and City Commission adopted Resolution 2017-29839, authorizing the negotiation of Amendment No. 1 to the Professional Services Agreement with Ribbeck, in the amount of $863,171.92 plus a $86,317.19 contingency, for a total amount of $949,489.11, to prepare a set of "Interim" construction plans from 25th to 26th Streets, and 26th to 41st Streets, including side streets along the entire project limits. The approximate length of roadway for this expanded project scope was 1.7 miles. On October 18, 2017, the Mayor and City Commission adopted Resolution 2017-30070, authorizing the negotiation of Amendment No. 2 to the Professional Services Agreement with Ribbeck, in the amount of $1,056,347.77, plus a $158,452.17 owner's contingency of fifteen percent (15%), for a total amount of $1,214,799.94, to complete the "Ultimate" Phase final signed and sealed construction plans for the entire project limits. The scope of work included detailed roadway, traffic control plans and analysis, seawall plans, drainage analysis and plans, signage, signalization, pavement markings, lighting and related improvements. The scope also included a Design Variations memorandum and reports including crash data analysis and cost benefit ratios required by FDOT and electrical and mechanical design of the pump station to reduce the time and cost of temporary pumps. On October 30, 2018, the Mayor and City Commission adopted Resolution 2018-30547, authorizing Amendment No. 3 to the Professional Services Agreement with Ribbeck, in the amount of $308,364.46, plus a ten percent (10%) owners contingency in the amount of $30,836.05, for a total of $339,196.51, for performing subsurface exploration to further identify potential utilities conflicts, modifications to roadway and drainage design resulting from owners requests to modify harmonization plans for the adjacent properties, parking lanes modification to meet FDOT criteria, additional utility coordination, special handrail design to meet new city criteria and additional coordination efforts. On November 26, 2018, three(3)bids were received by the City pursuant Invitation to Bid (ITB) 2018-054-ZD. The bids exceeded the project's budget and were rejected. Subsequently, staff worked with Ribbeck and FDOT to value engineer the remaining portion of the Project. On May 24, 2019, ITB No. 2019-231-KB was issued with two (2) options: 1)for the partial completion of the project up to 35th Street;and 2)for the full completion of the project to 41st Street. On July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a contract to Ric-Man Construction Florida in an amount not to exceed $13,636,984, for the Indian Creek Phase I I I Improvements from 25 to 41 Street(the Project). In order to move forward with the construction phase of the Project, Ribbeck submitted a negotiated cost proposal in the amount of $383,670 for Amendment No. 4 to the Agreement (Attachment A), to provide engineering services for the Project during construction.The services during construction include, but are not limited to, attending and participation in bi- weekly construction meetings, responding to requests for information (RF I's), post bid revisions, Collins Avenue design revisions,geotechnical surveys,testing and structural design. Page 272 of 2228 The Office of Capital I mprovementa: Projects and the Public Works Department staff have reviewed the cost proposal and have found that the amount being requested is fair and reasonable. This Amendment No. 4 will bring the total Ribbeck contract amount to $3,295,006.55. CONCLUSION The Administration recommends adopting the Resolution. KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION The Administration recommends adopting the Resolution. Amount 1 $299,262.60 Account 1 FDOT portion 311-0820-061357-26-410- 564-00-00-00-21220 Amount 2 $84,407.40 Account 2 City portion 433-0820-061357-26-418-576- 00-00-00-21220 Total $383,670 Legislative Tracking Capital Improvement Projects ATTACHMENTS: Description ❑ Attachment A D Resolution i Page 273 of 2228 AMENDMENT No. 4 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND RIBBECK ENGINEERING, INC. DATED July 26, 2016 FOR THE PROVISION OF ADDITIONAL ENGINEERING SERVICES FOR THE INDIAN CREEK DRIVE/STATE ROAD (SR) A1A, 26 STREET TO 41 STREET- FLOOD MITIGATION PROJECT IN THE AMOUNT OF $383,670. This Amendment No. 4 to the Agreement is made and entered this day of 2019, by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida (the "City"), having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139, and Ribbeck Engineering inc., a Florida Corporation having its principal office at 14335 SW 120 St. #205, Miami, Florida 33146 (the "Consultant"). RECITALS WHEREAS, On March 9, 2016, the Mayor and City Commission adopted Resolution 2016-29332 approving a Department Funded Agreement(DFA)between the City and the Florida Department of Transportation (FDOT) for the cost sharing of a construction project on Indian Creek Drive from 26th to 41st Streets; and WHEREAS, On June 8,2016,the Mayor and City Commission adopted Resolution 2016- 29456, approving the award of a professional services agreement to Ribbeck Engineering, Inc., in the total amount of $407,851, to develop the Design Criteria Package (DCP) and conceptual plans for approximately 0.85 miles of Indian Creek Drive; and WHEREAS, the "Interim" Phase construction for the underground drainage component, including drainage pipes ranging in size up to 72 inches in diameter, drainage structures, 24-inch diameter storm drainage pipes along the side streets, the pump station structure and roadway drainage system is now substantially completed; and WHEREAS,on April 26, 2017,the Mayor and City Commission adopted Resolution 2017- 29839, authorizing the negotiation of Amendment No. 1 to the Professional Services Agreement with Ribbeck Engineering, Inc., in the amount of$863,171.92 plus a $86,317.19 contingency, for a total amount of$949,489.11, to prepare a set of"Interim" construction plans from 25th to 26th Streets, and 26th to 41st Streets, including side streets along the entire project limits; and WHEREAS, on October 18, 2017, the Mayor and City Commission adopted Resolution 2017-30070, authorizing the negotiation of Amendment No. 2 to the Professional Services Agreement with Ribbeck Engineering, Inc., in the amount of $1,056,347.77, plus a $158,452.17 owner's contingency of fifteen percent (15%), for a total amount of $1,214,799.94, to complete the"Ultimate" Phase final signed and sealed construction plans for the entire project limits; and WHEREAS, On October 30, 2018, the Mayor and City Commission adopted Resolution 2018-30547, authorizing Amendment No.3 to the Professional Services Agreement with Ribbeck Engineering, Inc., in the amount of$308,364.46, plus a ten percent (10%)owners contingency in Page 274 of 2228 the amount of$30,836.05, for a total of$339,196.50; and WHEREAS, the scope of work for Amendment No. 3, included subsurface exploration to further identify potential utilities conflicts, modifications to roadway and drainage design resulting from owners requests to modify harmonization plans for the adjacent properties, parking lanes modification to meet FDOT criteria, additional utility coordination, special handrail design to meet new city criteria and additional coordination efforts; and WHEREAS, on November 26, 2018, pursuant Invitation to Bid (ITB) 2018-054-ZD three (3) bids were received and rejected by the City as they exceeded the project's budget; and WHEREAS, on July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a contract to Ric-Man Construction Florida in an amount not to exceed $13,636,984, for the Indian Creek Phase Ill Improvements from 25th to 41st Street (the Project); and WHEREAS, the City is preparing to enter the construction phase of the project, and additional services are required during construction; and WHEREAS, the services during construction include, but are not limited to, attending and participation in bi-weekly construction meetings, responding to requests for information (RFI's), _ post bid revisions, Collins Avenue design revisions, geotechnical surveys, testing and structural design; and WHEREAS, Ribbeck Engineering Inc. submitted a negotiated cost proposal for Amendment No. 4 to the Agreement in the amount of$383,670, to provide engineering services for the Project during construction; and WHEREAS, this cost proposal was reviewed by Public Works Department and Office of Capital Improvements Projects staff and found to be fair and reasonable. WHEREAS, this Amendment No. 4, will bring the total Ribbeck contract amount to $3,295,006.55; and NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants, agreements, terms, and conditions herein contained, and other good and valuable consideration, the respect and adequacy are hereby acknowledged, do agree as follows: 1. ABOVE RECITALS The above recitals are true and correct and are incorporated as a part of this Amendment No.4. 2. MODIFICATIONS (a) The Agreement is amended, as provided herein and in Schedule "A" attached hereto. (b) In consideration for the services to be performed under this Amendment No. 4, City shall pay Consultant the not-to-exceed amount of $383,670, as provided in schedule "A", attached hereto. 3. OTHER PROVISIONS, All other provisions of the Agreement, as amended, are unchanged and shall remain in full force and effect. Page 275 of 2228 4. RATIFICATION. The City and Consultant ratify the terms of the Agreement, as amended by this Amendment No.4. IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be executed in their names by their duly authorized officials as of the date first set forth above. ATTEST: CITY OF MIAMI BEACH, FLORIDA • Rafael E. Dan Gelber Granado, City Mayor Clerk ATTEST: CONSULTANT: RIBBECK ENGINEERING, INC. Secretary Principal Print Name - Print Name Page 276 of 2228 Schedule A August 13,2019 • Mina Samadi, PE LEED AP 30) Senior Capital Projects Coordinator City of Miami Beach RIBBECK CIP Department Engineering,Inc. 1700 Convention Center Drive CA#27592 Miami Beach, FL 33139 E.i.No.26-0460404 14335 SW 120th St.,Suite 205, Miami,FL 33186 Re: Change Order#4 cribbeck@gmail.com SR A1A/Indian Creek Drive from 25 Street to 41 Street Improvements Cel: 305-319-1397 Flood Mitigation Project-Contract Resolution No.2016-29456 Phone: 305-383-5909 Fax: 305-383-5979 Dear Mina: Enclosed for your approval, please find our revised Change Order#4 for a value of$383,670.33. Please note that we are running out of funds and would appreciate expediting the approval of this change order. Should you have any questions regarding this invoice payment or require additional information, please contact me at 305-319-1397. Thanks again for the opportunity. Sincerely, Carlos F.Ribbeck, P.E. President , Page 277 of 2228 INDIAN CREEK DRIVE DRAINAGE MITIGATION PROJECT FROM 25 ST TO 41 ST POST DESIGN SERVICES - CHANGE ORDER 4 ITEM PDS(6/01 to 7/12) 21 Hours Meetings (6/01 to 7/12) 93 Hours Shop Drawings 398 Hours RFI 460 Hours Revisions 388 Hours Additional Scope 236 Hours Meetings 311.5 Hours Revise Collins 53 Hours Total = 1,960.50 Hours Avg Hourly Rate $53.50 Overhead 163.76% Operating Margin 38.50% Facilities Capital Cost Money 0.767% Cost(Hrs x Loaded Rate) $317,835.17 Contingency(10%) $31,783.52 Total = $349,618.69 Subs Geotech(Pile and Mast Arm) $3,104.00 Survey(Collins) $10,000.00 Structural (Redesign of Concrete Pads) $16,355.38 Structural (PDS support requested not invoiced) $4,592.26 Total = $34,051.64 Grand Total = $383,670.33 Page 278 of 2228 ONGOING PDS Item QTY Hrs/unit Hours Remarks Meetings 21 —These are hours already spent from 6/01 to 7/12 PDS 93 These are hours already spent from 6/01 to 7/12 Total= 114 Page 279 of 2228 SHOP DRAWINGS Item QTY Hrs/unit Hours Remarks Roadway Hand Rails 20 2 40 Bundled by location,16 locations,3 @ concrete pads and 1@ pump outfall TMS 1 8 8 Traffic Monitoring Site @ 40th Street , Total= 48 Drainage t Drainage Structures 140 1 140 SRPE Pipes 24 1 24 72"SRPE Drainage Structures 178 RCP,Equivalent to SRPE to be procured plus the structures in the yard Pipes 24 RCP,Assume 24 elbows/special manholes Pumps 3 1 3 Pump Station 5 2 10 Pumps,hatch,Discharge pipes,floats,sluice gate Yard Drains 1 _ 1 '1 Trench Drains 42 1 42 Total= 220 Signing _ Sign Panels 12 1 12 Total= 12 Signals Conduit 2 1 2 signal Cable 1 1. 1 Pull Box 2 1 2 Service Disconnect 2 1 2 Servicd Wire 1 1 1 Pole 2 _ 1 2 • Signal Head 5 1 5 _ Vehicle Signal(Detector) 2 1 2 Pedestrian Signal 2 1 _ 2 _ Countdown 1 1 1 _ Controller 2 1 2 Sign 6 _ 1 6 4@26,1@29,1@39 Mas Arms 6 2 12 _ Flashing beacons 2 1 2 1 for beacons and 1 for structural bracket Total= 42 Lighting Load Centers 2 2 4 Light Pole _ 1 2 2 Conduit 1 1 1 Conductor 2 1 2 _ Pull Box 1 1 1 _ _ Total= 10 Structures(Mast Arms) Drilled Shafts 6 2 12 4@26,1@29,1@39 Anchor Bolts 6 2 12 4@26,1@29,1@39 Mast Arms 6 2 12 4@26,1@29,1@40 Total= 36 Electrical Cabinets 12 2 24 Generator 1 4 4 VFD 1 2 2 Total= 30 SD Total= 398 Page 280 of 2228 RF1 Item QTY Hrs/unit Hours Remarks Roadway 80 1.5 120 Estimate 4 per month @ 20 months Drainage 80 1.5 120 Estimate 4 per month @ 20 months Signing 10 1 10 Signals 20 1 20 Lighting 10 1 10 Structures 30 2 60 Electrical 60 2 120 RFI Total= 460 Page 281 of 2228 REVISIONS Item QTY Hrs/unit Hours Remarks Roadway 8 16 128 Drainage 8 16 128 Revise Roadway plan,Drainge plan,Drainage structure Signing 3 8 24 Signals 3 12 36 Lighting 3 8 24 Structures 3 8 24 Electrical 3 8 24 Rev Total= 388 Page 282 of 2228 ADDITIONAL SCOPE Item QTY Hrs/unit Hours Remarks Roadway 10 8 80 Revise Harmonization to Owner's satisfaction;Assume 10 @ 8 hrs Update utility design file-8 hrs upon pending Soft Digs,update X5-8 hrs,Utility Work Schedules-8 hrs,Assume 20 Utility Plans and Redesign 33 4/8 144 drainage struct @ 4 hrs(Drainage XS,Drainage Plan,Roadway Plan)and 10 Rdwy @4 hrs=8+8+8+20x4+10x4=144 Structural 1 12 12 Review letter/calculations for sheet pile eliminination Total= 236 •z Page 283 of 2228 MEETINGS Item QTY Hrs/unit Hours Remarks Ri Weekly Meetings 40 3 180 Assume 20 months/biweekly and half meetings for drainage engineer=20 mths x 2 wk x 3hrs x 1.5 engineers Utility Coordination 7 3 31.5 Assume 2 FPL(Signal&Lighting Power Source),4 Teco(conflicts),1 ATT(Signals)=7 mtgs x 3 hrs x 1.5 engineers Property Owners 5 2 10 Assume 5 property owners @ 2 hrs each Field Reviews 20 3 90 Estimate 20 field reviews(1 every months)x 1.5 person Total= 311.5 • Page 284 of 2228 REVISION TO COLLINS Item QTY Hrs/unit Hours Remarks Typical Section 1 4 4 1 sheet Pavement Design 1 16 16 Revise Pavement Design and submit for FDOT approval Plan Sheets 2 2 4 2 Sheets Profile 1 2 2 Cross Sections 14 - 0.5 7 14 Cross Sections Field Reviews 1 4 8 1 Field Review 4 hrs x 2 Engineers Quantities 1 8 8 Total= 49 QC 5% 2 Supervision 5% 2 Total= 53 • Page 285 of 2228