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RESOLUTION 92-20433 RESOLUTION NO. 92-20433 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA; AUTHORIZING THE CITY MANAGER TO ESTABLISH A NEW CHARGE CODE IN SPECIAL REVENUE FUND 199, TO OPERATE AN EDUCATION PROGRAM, IF FUNDS ARE GRANTED BY THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS, THROUGH THE COMMUNITY SERVICES BLOCK GRANT PROGRAM, AND TO APPROPRIATE SUCH FUNDS WHEN AVAILABLE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA: WHEREAS, the City Administration recommends that the City apply for Grant monies from the Florida Department of Community Affairs for instructions and supportive services for an Education Program, if the funds are granted by the State of Florida, and to appropriate such funds when received; and WHEREAS, a Special Revenue Account is required to be established to facilitate the program if the City is awarded the Grant; and WHEREAS, it is essential that the funds received by the City be appropriated for the programs approved by the State through the Community Services Block Grant Program. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Manager is hereby authorized to establish a new Charge Code in Special Revenue Fund 199, to be used for instructions and supportive services for an Education Program, if the funds are granted by the State of Florida, and to appropriate such funds when received. PASSED AND ADOPTED THIS 22nd tfY OF JANUARY 1992 . 17, ATTEST: V MAYOR jor "-)1Ut FORM APPROVED xtheti tv16,y CITY CLERK 4 I." L ! DEPT. Date //ea-- z Page 1 of 7 ATTACHMENT A Florida Department of Community Affairs COMMUNITY SERVICES BLOCK GRANT APPLICATION Federal Fiscal Year 1992 APPLICATION SUBMISSION FORM SUBMITTED BY: CITY OF MIAMI BEACH (APPLICANT) Application is hereby made for funding through the Community Services Block Grant under the Community Services Block Grant Act of 1981 (PL 97-35) , as amended, and the Community Services Block Grant Program Rule 9B-22, Florida Administrative Code. THE APPLICANT CERTIFIES THAT THE DATA IN THIS APPLICATION AND ITS VARIOUS SECTIONS, INCLUDING BUDGET DATA, ARE TRUE AND CORRECT TO THE BEST OF HIS OR HER KNOWLEDGE AND THAT THE FIL./ G OF THIS APPLICATION HAS BEEN DULY AUTHORIZED AND UNDERSTANDS TH) fIT WILL BECOME PART OF THE AGREEMENT BETWEEN THE DEPARTMENT AND T• ' APPLICANT. )// //f "1. Seymour Gelber L Name (typed) Signature Mayor • //2:1/ qz._ Title Date /deka_ g, At -7ti x„- ,he:, it „,,,,,,..4 , Richard E . Brown //4/0,`,2- Witness Date FORM APPROVED LE DEPT. B Date 7'1 Y , 7 APPLICATIONS MUST BE POSTMARKED BY THE DUE DATE, FEBRUARY 3, 1992 AND RECEIVED NO LATER THAN CLOSE OF BUSINESS (5:00 p.m. ) ON FEBRUARY 10, 1992 TO BE CONSIDERED FOR FUNDING. Page 2 of 7 Florida Department of Community Affairs COMMUNITY SERVICES BLOCK GRANT APPLICATION FEDERAL FISCAL YEAR 1992 CONTRACT PERIOD: 4/1/92 to 9/30/92 FOR DCA USE ONLY POSTMARK DATE: CONTRACT NO: DATE RECEIVED: 90% [ ] 5% [ ] D&R [ ] REVISION REC'D: DCA CONSULTANT: INSTRUCTIONS: Please complete all parts in this Application which are applicable to your organization. If any part does not apply, write "N/A" . Do not use white-out (correction fluid) on any part of this application. I . APPLICANT CATEGORY: [ ] Eligible Entity [X ] Local Government [ ] Migrant/Seasonal Farmworker Organization II . GENERAL ADMINISTRATIVE INFORMATION a. Name of Applicant: CITY OF MIAMI BEACH b. Applicant's Address: 1700 CONVENTION CENTER DRIVE City: MIAMI BEACH, FLORIDA Zip Code: 33139 Telephone: ( 305 ) 673-7260 County: DADE c. Applicant' s Mailing Address (if different from above) : Zip Code d. Chief Official or Executive Director's Name: SEYMOUR GELBER Title: MAYOR e. Name and Title of Official to Receive State Warrant: ALICIA SAN PEDRO, FINANCIAL/COMPLIANCE ANALYST Address: 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA Zip Code 33139 f. Contact Person: AGI LONG Title: MENTAL RETARDATION SUPERVISOR Mailing Address: MIAMI BEACH ACTIVITY CENTER, 8128 COLLINS AVENUE MIAMI BEACH, FLORIDA Zip Code: 33141 _ _ Telephone: ( 305) 993-2008 Fax: ( 305) 673-7772 g. Federal ID #: 59-6000372 ****************************************************************************** III . SUBGRANTEE INFORMATION a. These funds will be transferred to: [ ] subgrantee(n) , Y , '. b. Give the names of subgrantees included in this application: Name and address of subgrantee(s) Contact person & Telephone N/A N/A 1 7 . Page 3 of CSBG WORK PLAN %- CITY OF MIAMI BEACH APPLICANT: GEOGRAPHIC AREA TO BE SERVED: ENTIRE CITY SUBGRANTEE: PROGRAM AREA: EDUCATION I OBJECTIVE and IMPACT ON POVERTY NONDUPLICATION STATEMENT 1. Objective: Identify units of tangible Indicate any other program in services and number of unduplicated ACTIVITIES START END your agency or other agencies clients to be served. (see instruct. ) Describe the sequential steps to be taken DATE DATE in the community which provides 2. Impact Statement: When the objective to accomplish the objective. similar services. Explain how is accomplished, what impact will it you will avoid duplication of have on poverty? services. 1 . This ,application will provide Forty ( 40 ) developmentally di sabi d adults 4 / 1 / q7 q/30/g2 The Miami Reach i n to 4800 units of service receive instruction in vocational. and Activity Center to 40 unduplicated CSRG habi l i tat i ve skills five days a week . The is the only day eli.gib1.a tow income clients . hours are 9 A .M . to 3 P .M . The f_o1. 1.owina training steps wi l l occur on a reau.l ar basis : orna.ram cervi na devei nomentai I.v 2 , Forty ( 40 ) developmental. lv I . AI. I. ci. ientete wi. l i. receive disabled adults disabled adults ( who are all instructions i n vocational and in Miami Reach . classified as earning below habi. titative skills five days a week poverty wales) will ] develop This will occur from 9 A .M . - 3 P .M , skills in vocational and habi :l i tati ve areas . Seven 2 . All clientele will receive an wil. I. ..he placed into individualized education plan which competitive employment in outlines.. needs and interventions the community . Thirty- identified. three ( 33) will receive instruction in voca t i ona l 3 . The interventions wi :I i he detailed • and habi. l.i.tati.ve ski. 1. l s . to include where instructions takes This wi :I :l result in an place and who wi l I nrnvi de the increase of economic instructions . . independence and basic l i vi na ski l :l s . 4 . Proaress will be noted on a daily basis , and such data will become part- of the client record . CSBG WORK PLAN Page 4 of APPLICANT: CITY OF MIAMI BEACH ENTIRE CITY GEOGRAPHIC AREA TO BE SERVED: EDUCATION SUBGRANTEE: PROGRAM AREA: OBJECTIVE and IMPACT ON POVERTY NONDUPLICATION STATEMENT 1. Objective: Identify units of tangible Indicate any other program in services and number of unduplicated ACTIVITIES START END your agency or other agencies clients to be served. (see instruct. ) Describe the sequential steps to be taken DATE DATE in the community which provides 2. Impact Statement: When the objective to accomplish the objective. similar services. Explain how is accomplished, what impact will it you will avoid duplication of have on poverty? services. • 5 . Clients identified as appropriate for outside employment will receive individual instructions at the ,site of employment . 6 . This wi i. 1. remain in force until the cl.i.ent proves to he capable of sustai ni na employment . 7 . Follow-up services to include at 1.east weekly visits by the instructor , This wi l l occur on an on-aci_na basis . 8 . All clientele wi :l l he adequately clothed as appropriate , When needed , such c l othina wi .l .l he provided , 9 . The nr.oaram will make avai. l ab 1 e a 1. 1. needed • supplies necessary to the implementation of the nroaram . 1 O . When needed . funds will he provided for tr_anspor.tation to and from the nr. oar.am for the clientele Parti c.i pati na in the Prom-am, Page 5 of 7 CSBG WORK PLAN SUMMARY • GRANTEE: CITY OF MIAMI BEACH PROG. CSBG FUNDS MATCH TOTAL OBJ. CSBG TOTAL AREA# CSBG PROGRAM AREA dollars dollars Grant Funds NO. OBJEC:'IVES CLIENTS UNITS 2 EDUCATION 7 ,000.00 1 ,400.00 8,400.00 1 Forty ( 40) unduplicated CSBG eligible 40 4800 clients (developmentally disabled) who will receive instructions and supportive services by September 30 , 1992 . PAGE TOTAL (If more than 1 page) GRAND TOTAL $ 7,000.00) 1 ,400.00 8,400.00 Page 6 of CSBG BUDGET SUMMARY NAME OF APPLICANT: City of Miami Beach TAX EXEMPT NUMBER: _____N___ (If none, attach copy of Certificate of Incorporation.) REVENUE SOURCES PERCENT MATCH TOTAL AMOUNT NOTES: - Round figures upward 1. CSBG Grant Funds 111111111111111 1111111111111111 7,000.00 to nearest dollar. 2. Cash Match Funds2 0 1111 11111111 // 11 - Provide: Min. Cash Match 2% 3. In-kind Match0 111111111111111111 Min. Total Match 20% 4. TOTAL MATCH (Lines 2 + 3) 2 0 X 1111111111111111 1 ,4 0 O.G 0 - DO NOT UNDER MATCH. 1.99% cash match is 5. TOTAL FUNDS (Lines 1 + 4) 111111111111111 1111111111111111 8,400.00 not acceptable. CSBG FUNDED PROGRAMS ONLY (1) CSBG (2) CASH (3) IN-KIND EXPENSE CATEGORAY FUNDS MATCH MATCH (4) TOTAL GRANTEE ADMINISTRATIVE EXPENSE: 6. Salaries including fringe 7. Rent and Utilities 8. Travel 9. Other 10. SUBTOTAL (Lines 6 thru 9) SUBGRANTEE ADMINISTRATIVE EXPENSE: 11. Salaries including fringe 12. Rent and Utilities 13. Travel 14. Other 15. SUBTOTAL (Lines 11 thru 14) 16. TOTAL ADMINISTRATIVE EXPENSE (Lines 10 + 15) 0 0 0 0 17. ADMINISTRATIVE EXPENSE PERCENT0 X 111111 (not to exceed 15% of line 1) 11111111 GRANTEE PROGRAM EXPENSE: 18. Salaries including fringe 19. Rent and Utilities 20. Travel 21. Other 7,000.00 1 ,400.00 0 8,400.00 22.- SUBTOTAL (Lines 18 thru 21) 7,000.00 1,400.00 0 8,400.00 SUBGRANTEE PROGRAM EXPENSE: 23. Salaries including fringe 24. Rent and Utilities 25. Travel 26. Other 27. SUBTOTAL (Lines 23 thru 26) 28. TOTAL PROGRAM EXPENSE: (Lines 22 + 27) 7,000.00 1,400.00 0 8,400.00 29. SECONDARY ADMINISTRATIVE EXPENSE 111111111111111 111111111111111 111111111111111 111111111111111 30. GRAND TOTAL EXPENSE: (Lines 16 + 28 + 29) 7,000.00 1,400.00 0 8,400.00 • Page 7 of _ 7 CSBG BUDGET DETAIL • NAME OF APPLICANT: City of Miami Beach LINE EXPENDITURE DETAIL ITEM Round up line item totals to dollars. CSBG CASH IN-KIND NO. Do not use cents and decimals in totals. FUNDS MATCH MATCH CSBG Funds Documentation 21 Instruction and supportive services 7 ,000 4800 units* x 1 .4583 * 40 clients @ 120 days April 20 (days) May 19 June 18 July 22 Aug 20 Sep 21 Total 120 21 Cash Match Documentation Retardation Instructor/Employment Spec. 1 ,.400 Fringe Benefits 960 hours @ $1 .4583 per hour Explain sources of cash & in-kind match. Program Site: Miami Beach Activity Center/ City of Miami Beach 8128 Collins Avenue Miami Beach, Florida 33141 Phone: (305) 993-2008 ORGANIZATIONAL STRUCTURE COMMUNITY DEVELOPMENT DIRECTOR MENTAL RETARDATION PROGRAM SUPERVISOR RETARDATION CASEWORKER EDUCATIONAL COORDINATOR INSTRUCTOR/EMPLOYMENT SPECIALIST INSTRUCTORS CLERK TYPIST INSTRUCTOR AIDES DRIVER/AIDE VOLUNTEERS MIAMI BEACH ACTIVITY CENTER CLIENT GRIEVANCE PROCEDURE Clients of the Miami Beach Activity Center will use the following procedures to file a grievance: 1 . The client will state and attempt to resolve the grievance with the program social worker. 2 . If unresolved, the client will present his/her grievance with the program director. 3 . If the client and/or, his/her advocate feel that the grievance continues to be unresolved, the client may present the grievance to the Director of the Community Development Division of the Economic and Community Development Department, City of Miami Beach. 4 . At this point all unresolved grievances shall be reported to the clients HRS caseworker for resolution. Whenever a client and/or the client' s advocate reveal that a grievance will be instituted, a copy of this process will be given to them and discussed as needed. O R I G I NAL RESOLUTION NO. 92-20433 Authorizing the City Manager to establish a new charge code in special revenue fund 199, to operate an education program, if funds are granted by the Florida Depart- ment of Community Affairs, through the Community Services Block Grant Program, and to appropriate such funds when available.