Resolution 2019-30975 RESOLUTION NO. 2019-30975
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING
TENTATIVE BUDGETS FOR THE GENERAL, G.O. DEBT
SERVICE, RDA AD VALOREM TAXES, ENTERPRISE,
INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR
FISCAL YEAR 2020 SUBJECT TO A SECOND PUBLIC
HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER 25,
2019, AT 5:01 P.M.
WHEREAS, the City Manager's total proposed Fiscal Year 2020 operating budget, net of
transfers and Internal Service Funds, is $669,099,000 including the General, General Obligation
(G.O.) Debt Service, RDA Ad Valorem Taxes, Enterprise, and Special Revenue Funds, as shown
in Composite Exhibit"A"; and
WHEREAS, the proposed General Fund operating budget totals $350,043,000; and
WHEREAS, the proposed budgets for the Enterprise Funds total $229,282,000; and
WHEREAS, the proposed budgets for the Internal Service Funds, which are wholly
supported by transfers from the General Fund, Enterprise Funds, the Redevelopment District,
and Special Revenue Funds, total $98,924,000; and
WHEREAS, the proposed budgets for the Special Revenue Funds total $119,847,000;
and
WHEREAS, in order to utilize the use of prior year fund balance to fund recurring costs in
the FY 2020 budgets for the Sanitation Fund, the Mayor and City Commission would need to
waive the City's established policy of not utilizing one-time, non-recurring revenue to subsidize
recurring personnel, operating, and maintenance costs; and
WHEREAS, Section 932.7055 of the Florida Statutes sets forth the purpose and
procedures to be utilized for the appropriation and expenditures of the Police Confiscated Trust
Fund; and
WHEREAS, the proceeds and interest earned from the Police Confiscated Trust Fund are
authorized to be used for crime prevention, safe neighborhoods, drug abuse education and
prevention programs, or for other law enforcement purposes; and
WHEREAS, the Chief of Police is authorized to expend these funds following a request to
the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police
Department by the City of Miami Beach Commission; and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "B") which states that this request complies with the provisions
of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally
Forfeited Property for Local Law Enforcement Agencies; and
WHEREAS, the Police Confiscation Trust Fund budgets for FY 2020 in the amount of
$386,000 shall be funded from State Confiscation Funds in the amount of$106,000 and Federal
Treasury and Justice Confiscation Funds in the amount of$280,000, as reflected in the attached
Exhibit "B"; and
WHEREAS, funds in the amount of$386,000 are available in the Police Confiscated Trust
Funds; and
WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for
criminal proceedings for expenditures for Criminal Justice Education degree programs and
training courses for officers and support personnel of the Miami Beach Police Department
pursuant to Section 938.15 of the Florida Statutes; and
WHEREAS, the Police Training and School Resources Fund is currently funded with the
assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section
938.15 of the Florida Statutes, in the amount of$25,000, as reflected in the attached Exhibit"C";
and
WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written
certification (attached as Exhibit "C") which states that this request complies with the provisions
of Sections 938.15 and 943.25 of the Florida Statutes and the guidelines established by the
Division of Criminal Justice Standards and Training; and
WHEREAS, the City of Miami Beach Police Department intends to utilize the $25,000 for
those purposes as authorized pursuant to Section 938.15 of the Florida for education degree
programs and training courses for officers and support personnel of the Miami Beach Police
Department; and
WHEREAS, Section 705.105 of the Florida Statutes sets forth the procedure for unclaimed
evidence which is in the custody of the Miami Beach Police Department and permanently vests
in the Miami Beach Police Department sixty (60) days after the conclusion of the criminal
proceeding; and
WHEREAS, $29,000 has been in the custody of the Miami Beach Police Department
Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the
Florida Statutes; and
WHEREAS, said funds have vested permanently in the Miami Beach Police Department,
and have now been placed in the Police Unclaimed Property Account, as provided by Resolution
No. 90-19931, adopted on March 7, 1990; and
WHEREAS, the Miami Beach Police Department seeks to purchase those items identified
in the attached Exhibit"D" with funds in the Unclaimed Property Account Fund; and
WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor
and City Commission on March 5, 1997; and
WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and
performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment, and
benefit of the residents of, and visitors to, the City of Miami Beach; and
WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on
June 3, 1998, identifying the following program areas for the CAC: cultural arts grants; marketing;
facilities; advocacy and planning; and revenue development; and
WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year
shall be adopted by the Mayor and City Commission; and
WHEREAS, accordingly, the CAC recommends a $1,866,000 budget allocation for FY
2020 to continue implementation of its programs; and
WHEREAS, from January 2019 through July 2019, the Cultural Affairs staff and CAC
conducted its application and review process for its FY 2020 Cultural Arts Grant Programs; and
WHEREAS, grants panelists, comprised of the CAC members, yielded 46 viable
applications; and
WHEREAS, the CAC, at its regular meeting on July 11, 2019, reviewed the grant panelists'
recommendations and unanimously supported the recommended Cultural Arts awards totaling
$850,000 for FY 2020, as more specifically identified in the "Proposed FY 2020 Funding" column
in Exhibit "E," attached hereto; and
WHEREAS, the City Manager has reviewed the recommended Cultural Arts awards and
concurs with same; and
WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was created
pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-254 of the
Code of the City of Miami Beach; and
WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year
shall be presented to the Mayor and Commission; and
WHEREAS, the MBVCA has recommended approval of the proposed work plan and
budget for FY 2020, in the amount of$3,315,000, to continue implementation of its programs as
shown in Exhibit "F."
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida hereby adopt the tentative budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special
Revenue Funds for Fiscal Year 2020 as shown in Composite Exhibit "A" (Total Revenues and
Expenditures by Fund and Department), Exhibit"B"(Confiscated Trust Funds), Exhibit"C"(Police
Training &School Resources Fund), Exhibit"D" (Police Unclaimed Property Account), Exhibit"E"
(Cultural Arts Council Grants), and Exhibit "F" (MBVCA), subject to a second public hearing
scheduled on Wednesday, September 25, 2019, at 5:01 p.m., and waive the City's policy of not
utilizing one-time, non-recurring revenue to subsidize recurring personnel, operating and
maintenance costs for the Sanitation Fund for FY 2020.
PASSED AND ADOPTED thi do�7\•aioll'i�.,;ptember, 2019.
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COMPOSITE EXHIBIT A
REVENUE SUMMARY BY FUND AND MAJOR CATEGORY
Fiscal Year 2020
G.O.DEBT SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE
GENERAL OPERATING REVENUES
Ad Valorem Taxes $ 184,150,000
Ad Valorem-Capital Renewal&Repl. 769,000
Ad Valorem-PayAs•You-Capital 2,470,000
Ad Valorem-Normandy Shores 174,000
Other Taxes 23,995,000
Licenses and Permits 30,437,000
Intergovernmental 12,081,000
Charges for Services 12,522,000
Fines&Forfeits 1,756,000
Interest Earnings 3,461,000
Rents&Leases 5,959,000
Miscellaneous 14,780,000
Resort Tax Contribution 36,757,000
Other Non-Operating Revenue 20,732,000
FUND TOTAL $ 350,043,000 $ 350,043,000
G.O.DEBT SERVICE FUND
Ad Valorem Taxes 11,796,000
FUND TOTAL $ 11,796,000 $ 11,796,000
RDA FUND-CITY TIF Only
AD VALOREM TAXES
Property Taxes-RDA City Center(net) 31,202,000
FUND TOTAL $ 31,202,000 $ 31,202,000
ENTERPRISE FUNDS
Convention Center 30,002,000
Parking 55,532,000
Sanitation 22,420,000
Sewer Operations 52,415,000
Storm Water 31,998,000
Water Operations 36,915,000
FUND TOTAL $ 229,282,000 $ 229,282,000
INTERNAL SERVICE FUNDS
Central Services 1,115,000
Fleet Management 12,938,000
Information Technology 16,848,000
Property Management 11,001,000
Risk Management 19,655,000
Medical&Dental Insurance 37,367,000
FUND TOTAL $ 98,924,000
SPECIAL REVENUE FUNDS
Education Compact 335,000
Resort Tax 93,627,000
Tourism&Hospitality Scholarships 174,000
Cultural Arts Council 1,866,000
Sustainability 453,000
Waste Haulers 70,000
Normandy Shores 297,000
Biscayne Point 223,000
5th&Alton Garage 650,000
7th St.Garage 2,891,000
Transportation 11,068,000
Tree Preservation 132,000
Commemorative Tree Trust Fund 5,000
People's Transportation Plan 4,158,000
Police Confiscations•Federal 280,000
Police Confiscations•State 106,000
Police Crash Report Sales 25,000
Police Unclaimed Property 29,000
Police Training 25,000
Red Light Camera 1,313,000
Residential Housing 839,000
E-911 603,000
Information&Technology Tech 300,000
Domestic Violence 250,000
Art in Public Places 21,000
Beachfront Concession Initiatives 65,000 .
Miami City Ballet 22,000
Adopt-A-Bench 20,000
FUND TOTAL $ 119,847,000 $ 119,847,000
TOTAL ALL FUNDS $ 350,043,000 $ 11,796,000 $ 31,202,000 $ 229,282,000 $ 11.9,847,000 $ 742,170,000 $ 98,924,000
Less Transfers (73,071,000)
GRAND TOTAL-AU.FUNDS $ 669,099,000
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2020
G.O.DEBT SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE
MAYOR&COMMISSION $ 2,500,000 S 2,500,000
ADMINISTRATIVE SUPPORT SERVICES $ 31,927,000
CITY MANAGER 4,314,000
COMMUNICATIONS 2,424,000
MANAGEMENT AND BUDGET 1,963,000
INSPECTOR GENERAL 1,455,000
ORG DEV&PERFORMANCE INITIATIVES 1,284,000
Education Compact 335,000
FINANCE 6,530,000
PROCUREMENT 2,726,000
INFORMATION TECHNOLOGY 16,848,000
IT Tech 300,000
HUMAN RESOURCES/LABOR RELATIONS 2,728,000
Risk Management 19,655,000
Medical&Dental Insurance 37,367,000
CITY CLERK 1,790,000
Central Services 1,115,0.00
CITY ATTORNEY 6,078,000
ECONOMIC DEV.&CULTURAL ARTS $ 158,392,000
Economic Development
ECONOMIC DEVELOPMENT 2,491,000
HOUSING&COMM.DEVELOPMENT 3,695,000
Domestic Violence 250,000
Residential Housing 839,000
BUILDING 14,085,000
ENVIRONMENT&SUSTAINABILJTY 1,632,000
Tree Preservation 132,000
Commemorative Tree Trust Fund 5,000
Sustainability 453,000
Beachfront Concession Initiatives 65,000
PLANNING 5,510,000
Cultural Arts
TOURISM&CULTURAL DEV. 3,545,000
Convention Center 30,002,000
Resort Tax 93,627,000
Tourism&Hospitality Scholarships 174,000
Art in Public Places 21,000
Cultural Arts Council 1,866,000
OPERATIONS $283,709,000
CODE COMPLIANCE 6,488,000
PARKS&RECREATION 37,824,000
Adopt-A-Bench 20,000
PROPERTY MANAGEMENT 11,001,000
Normandy Shores 297,000
Biscayne Point 223,000
Miami City Ballet 22,000
PUBLIC WORKS 15,391,000
Sanitation 22,420,000
Sewer 52,415,000
Stormwoter 31,998,000
Water 36,915,000
Waste Haulers 70,000
CAPITAL IMPROVEMENT PROJECTS 5,327,000
PARKING 55,532,000
5th&Alton Garage 650,000
7th Street Garage 2,891,000
FLEET MANAGEMENT 12,938,000
TRANSPORTATION 11,068,000
People's Transportation Plan 4,158,000
PUBLIC SAFETY $ 208,202,000
POLICE 115,174,000
Police Confiscations-Federal 280,000
Police Confiscations-State 106,000
Police Unclaimed Property 29,000
Police Training 25,000
Police Crash Report Soles 25,000
Red Light Camera 1,313,000
FIRE 90,647,000
E-911 603,000
COMPOSITE EXHIBIT A
TOTAL EXPENDITURES BY FUND AND DEPARTMENT
Fiscal Year 2020
G.O.DEBT SPECIAL INTERNAL
FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE
CITYWIDE ACCOUNTS $ 10,434,000
CIMMDE ACCTS 9,167,000
CITYWIDE ACCTS-Normandy Shores 267,000
CITYWIDE ACCTS-Operating Contingency 1,000,000
Transfers $ 4,008,000
Info&Comm Technology Fund 300,000
Pay-As-You-Go Capital 2,939,000
Capital Renewal&Replacement 769,000
G.O.DEBT SERVICE 11,796,000 $ 11,796,000
RDA-City TIF Transfer only
City Center 31,202,000 $ 31,202,000
TOTAL-ALL FUNDS $350,043,000 $ 11,796,000 $ 31,202,000 $ 229,282,000 $ 119,847,000 $ 742,170,000 $ 98,924,000
Less Transfers (73,071,000)
GRAND TOTAL-ALL FUNDS $669,099,000
FY 2020 APPROPRIATION BY FUND TYPE
$400,000,000
$350,000,000
$300,000,000
$250,000,000
$200,000,000
$150,000,000
$100,000,000
$50,000,000
$-
TOTAL-ALL FUNDS
•General Fund 0 Enterprise Fund •Internal Svcs Fund MI Debt Service Special Revenues ®RDA
EXHIBIT
CERTIFICATION
I, Richard Cements, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of Miami Beach Police
Confiscation Trust Fund, for the FY 2019/20 fiscal year providing funds for expenditures,
complies with the provisions of Section 932.7055(4) (a), Florida Statutes, and the Guide
to Equitable Sharing of Federally Forfeited Property for Law Enforcement Agencies.
Richard
Chief of Police
Miami Beach Police Department
Date
EXHIBIT B
Miami Beach Police Department
Confiscations - Federal & State Funds
FY 2020 Proposed Budget
Federal Funds (603):
FY 2020
Proposed Budget
Organizational Development Travel & Off-site Testing $ 70,000
Bulletproof Vest Partnership 70,000
Training Supplement to LETTF 140,000
Total Federal Funds (603) $ . 280,000
State Funds (607):
FY 2020
Proposed Budget
Costs connected with the prosecution/processing of forfeitures. $ 20,000
Crime Prevention initiatives & School Liaison Projects 15,000
AR Rifle Program/initiative-City's match for reimbursement of rifles at $500. 15,000
Departmental training and operational equipment 56,000
Total State Funds (607) $ 106,000
!Total Federal & State Funds $ 386,000
EXHIBIT C
CERTIFICATION
I, Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the
aforementioned proposed request for expenditures from the City of. Miami Beach. Police
Training & School Resources Fund, for the FY 2019/20 fiscal year, to provide funds for the
education of police personnel at various schools, conferences, and workshops and for the
purchase of training and operational supplies, is inn accordance with the guidelines
established by the Division of Criminal Justice Standards and Training, as provided by
Section 938.15 and 943.25, Florida Statutes.
Richard Clements
Chief of Police
Miami Beach Police Department
\ I�L «
Date.
EXHIBIT C
Miami Beach Police Department
Police Training and School Resources Fund
FY 2020 Proposed Budget
Police Training and School Resources Funds (608):
FY 2020
Proposed Budget
Education of police personnel at various schools, conferences, and workshops, as well $ 25,000
as training and operational supplies
Total Funds $ 25,000
EXHIBIT D
Miami Beach Police Department
Unclaimed Property Account
FY 2020 Proposed Budget
Special Revenue Funds:
FY 2020
Proposed Budget
Community Activities $ 16,000
Law Enforcement Equipment and Supplies 8,000
Facilities Maintenance 5,000
Total Funds $ 29,000
EXHIBIT E
Cultural Arts Council Grant Recommendations FY 2020
Recommended
Miami Beach Cultural Anchors FY 2020
Funding
Florida International University- Miami Beach Urban Studios $24,000
Florida International University-Wolfsonian $29,000
Florida International University-Jewish Museum of Florida $23,000
Friends of the Bass Museum, Inc. $29,000
Friends of the Miami-Dade Public Library, Inc. $8,000
Miami Beach Film Society(Miami Beach Cinematheque) $20,000
Miami Beach Garden Conservancy $21,000
Miami City Ballet $23,000
Miami Design Preservation League $23,000
Miami New Drama $24,000
New World Symphony $30,000
O'Cinema (Living Arts Trust) $19,000
Oolite $27,000
The Holocaust Memorial Committee, Inc. $24,000
The Rhythm Foundation, Inc. $24,000
SUBTOTAL $348,000
Recommended
Miami Beach Cultural Presenters FY 2020
Funding
FILM
Center for the Advancement of Jewish Education(CAJE) $20,000
Inffinito Art&Cultural Foundation, Inc. (Brazilian Film Festival) $18,000
Italian Film Festival (Cinema Italy) $18,000
Miami Gay and Lesbian Film Festival, Inc. $19,000
SUBTOTAL $75,000
MULTI-DISCIPLINARY
FUNDARTE,Inc. $18,000
Miami Light Project $15,000
National Foundation for the Advancement in the Arts, Inc. (Young Arts) $19,000
University of Wynwood, Inc. (O,Miami) $19,000
SUBTOTAL $71,000
THEATER
Fantasy Theater Factory $17,000
Juggerknot Theater Company $18,000
EXHIBIT E
Cultural Arts Council Grant Recommendations FY 2020
SUBTOTAL $35,000
VISUAL ARTS
Bas Fisher Invitational, Inc. $18,000
Edge Zones $14,000
South Florida Composer Alliance $17,000
SUBTOTAL $49,000
OPERA
Florida Opera Prima, Inc. $11,000
The Opera Atelier $10,000
SUBTOTAL $21,000
DANCE
Ballet Flamenco La Rosa, Inc. $18,000
Cuban Classical Ballet of Miami Corp. $14,000
Miami Hispanic Ballet Corp. $14,000
Peter London Global Dance Company, Inc. $15,000
Siempre Flamenco, Inc. $11,000
The Dance NOW! Ensemble, Inc. $19,000
SUBTOTAL $91,000.
MUSIC
Community Arts and Culture, Inc. $18,000
Global Arts Project $18,000
Miami Children's Chorus, Inc. $9,000
Miami Music Festival $19,000
Nu Deco Ensemble, Inc. $20,000
Orchestra Miami $11,000
Patrons of Exceptional Artists, Inc. $19,000
Power Access, Inc. $18,000
Seraphic Fire $16,000
South Beach Chamber Ensemble, Inc. $12,000
SUBTOTAL . $160,000
SUBTOTAL $502,000
FY2020 Budget
TOTAL 1 $850,000
EXHIBIT F
MBVCA FY 2019/2020 WORKPLAN AND BUDGET
ADMINISTRATION RECOMMENDATION
Adopt the Budget
ANALYSIS
BACKGROUND
The Miami Beach Visitor and Convention Authority(MBVCA) was created and exists pursuant to Chapter 67-930
of the Laws of Florida and Sections 102-246 through and including 102-254 of the Code of the City of Miami Beach
(CMB).
According to Sec. 102-251,the MBVCA is to take"all necessary and proper action to promote the tourist industry
for the city, including but not restricted to causing expert studies to be made, promotional programs, the
recommendations and development of tourist attractions and facilities within the city,and to carry out programs
of information, special events, convention sales and marketing, advertising designed to attract tourists, visitors
and other interested persons."The MBVCA also has the duty of making all necessary rules and regulations for the
efficient operations of the authority.
The MBVCA is a seven-member authority. Each member is,appointed by the City of Miami Beach Commission,
with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and
internationally as a vibrant community and tourist destination. To this end,the MBVCA strategically focuses its
funding investments in a balanced manner, fostering outstanding existing programs, stimulating new activities,
and encouraging partnerships. The MBVCA is committed to a careful, long-term plan for allocation of resources
to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations.
A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based
on 5% of the 2% Resort Tax, less 4%for administrative allowance. On an annual basis the MBVCA must provide
the City with a budget, on City forms, based on this projection as outlined in Sec. 102-252, before October 1st
The MBVCA normally budgets funding below the City's projection,as the collection of funds can differ substantially
from projection,such as the result of unanticipated problems like an airline strike, terrorism, economic issues or
storms. In 2008, revenue collections came in $48,000 under estimated projection, and in 2001 the revenue
collection was down approximately$300,000 from projection.When and if there are unallocated funds remaining
at the end of the budget year,those funds are either rolled over and allocated in the next budget year,or retained
in MBVCA accounts for future reserves, endowment funding; to address any funding reductions in future years.
In 2001, by statute,the MBVCA began investing in the creation of an endowment fund.
The MBVCA is required by law to maintain reserve bank accounts in approved public depositories,with sufficient
reserves to cover one year of funding,which it does.Reserves are maintained to pay grant recipients(contracted)
for the previous program funding cycle, and to ensure that sufficient funds can be invested to stimulate tourism
in the future. The level of reserves was modified in.2011 in order to maximize the value and impact of tourism
directed funds.
The MBVCA submits an annual Program of Work to the CMB as required by Sec. 102-281.
FY 2018/2019 REVIEW/TOURISM ADVANCEMENT PROGRAM (TAP)
The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated
tourist destination by increasing the number of visitors; through enhancement of visitors' experiences;through
the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the CMB
brand. In fiscal year 2018/2019, the MBVCA funded the TAP in nine categories, including: Cultural Tourism,
Development Opportunities, Film Incentive, Initiatives, Major One Time Special Event, Special Events Recurring,
Special Projects, Special Projects Recurring, and Tourism Partnerships. In 2018, the MBVCA continued to fund
1
EXHIBIT F
MBVCA FY 2019/2020 WORKPLAN AND BUDGET
projects, utilizing funds rolled over from several years past.
A total of$1,028,575 was awarded in FY 2018/2019, compared to$1,278,750 in FY 2017/2018. The decrease in
awards reflects rescinded events, due to non-compliance or cancellation; repeat events that could not meet the
grant application criteria; deadlines that could not be met,and large events that did not return to Miami Beach.
Grants funded in partnership with the CMB are critical, branded tourism-related programs, such as the South
Beach Wine & Food Festival and UNTITLED.Art Fair Miami Beach; both examples of events whose beginnings in
Miami Beach stem from grants provided by the MBVCA; events that could easily be recruited by other
destinations.
FY 2019/2020 TOURISM ADVANCEMENT PROGRAM
The MBVCA strategically focuses funding to maximize tourism and brand,to improve Miami Beach by focusing on
events and projects that generate significant publicity,strengthen brand and increase tourism (generating critical
resort taxes for Miami Beach).The Board pays significant attention to marquee events.
Review process:
For over a decade, the MBVCA has used a multi-level review process for its grant program and the process is
reviewed annually. The process includes a mandatory pre-proposal staff conference regarding MBVCA policies
and procedures and TAP. During the interview, MBVCA administration advises each potential applicant regarding
the eligibility and appropriateness of the proposed project and determines the grant category best suited to the
potential applicant. Once it is determined that the project is eligible,the MBVCA administration provides further
detail, including required attachments and relevant meeting dates and deadlines and access to the online
Application Portal. The applicant is provided with an overview of the application submission process. All
applications are submitted through the online Application Portal in a multi-step format. All grant formats and
policies are available on the MBVCA website. By Florida law, all MBVCA meetings are advertised and open to the
public;all records are public records.
Annually,the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. In FY
2012/2013,the MBVCA implemented changes to its funding caps and declining scale.The new declining scale and
funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by the City
administration and/or the Board. In FY 2019/2020 the MBVCA voted to lower the criteria for the Major One Time
Special Event and Special Events Recurring grant categories requiring a total of 275 hotel room nights to be
confirmed, along with the 1,000,000 contracted media impressions. The viewership criteria remained at
1,000,000.The Special Projects and Special Projects Recurring hotel room night requirement was lowered to 2,000
with the media impressions requirement decreased to 150,000,000. The grant criteria guidelines were reviewed
for clarity and accuracy, requiring fully executed agreements and contracts to be submitted prior to proceeding
with the next step in the application process. The application requires hotel room block agreements; media
contracts, and/or broadcast/cable/TV contracts to in order to proceed with the grant submission. The criteria
must be confirmed before and after funding is awarded. Grant applicants must meet two of the three criteria in
place for each of the MBVCA grant categories. MBVCA grants are paid upon performance;therefore,grantees are
required to provide post-performance reports in the form of reservation or pick-up reports from Miami Beach
hotels;impressions reports garnered from the organization's PR Firm,or accompanied by third party confirmation
from a media monitoring/press clipping service such as BurrellesLuce to prove media impressions,and a broadcast
post-performance report from a third party reporting delivery of Adult 18+ and Households (HH) in Thousands
(000)from Nielsen, Over The Top(OTT),or Comscore/Rentrak for viewership.
The MBVCA guidelines and application process place emphasis on defining and measuring the economic impact
of each event, as well as considering the impact and value of marketing, publicity, and television
origination/viewership. Questions concerning the economic impact of the program, including requiring an
2
EXHIBIT F
MBVCA FY 2019/2020 WORKPLAN AND BUDGET
explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated
and where they are contracted,are also required as part of the application.The event's or organization's publicity
plan, community and residential involvement, and/or special residents' considerations must also be provided.
Standardized recap sheets and point systems have been developed to give each applicant a score that rates
potential success. In 2016/2017,a revamped point system was implemented to be more closely aligned with the
MBVCA's grant criteria and will continue to be utilized in FY 2019/2020. Using this tool, the MBVCA can better
evaluate the applicant's long-term commitment to the community;commitment to brand enhancement;value to
tourism, and economic impact.The MBVCA Board votes on each specific and individual grant, and evaluates the
grant request,funds available,and possible extenuating circumstances after a formal presentation is made by the
grant applicant to the Board.A question and answer period follow,with further discussion as needed.
RECURRING PROJECTS:
The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale
encourages recurring events to recruit corporate and private sponsorship and; therefore, not solely rely on
MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps for
recurring events, funding that can be reduced based on the maximum request for the specific grant category.
Below is the current scale, implemented in FY 2012/2013; applicable to non and for-profit agencies.The declining
scale will remain in place for FY 2019/2020.
Year 1 Initial Grant Award
Year 2 No more than 80%of Eligible Request
Year 3 No more than 70%of Eligible Request
Year 4 No more than 60%of Eligible Request
Year 5 New Cycle Begins
CATEGORIES:
TAP funds are currently awarded in seven categories, including: Development Opportunities, Film Incentive,
Initiatives, Major One Time Special Event, Special Events Recurring, Special Projects, Special Projects Recurring,
and Tourism Partnerships.The MBVCA has developed pre-eligibility criteria for grants within these categories.The
criteria allow staff to determine eligibility and the appropriate grant category. Applicants must meet two of three
of the criteria noted
Grant Category Contracted Contracted Media Contracted Television and/or
Hotel Room.Nights Impressions Cable Broadcast
Development 75 200,000 500,000
Opportunities
Film Incentive* 250 N/A N/A
Major One Time Special 275 1,000,000 1,000,000
Event
Special Events Recurring 275 1,000,000 1,000,000
Special Projects 2,000 150,000,000 15,000,000
Special Projects 2,000 150,000,000 15,000,000
Recurring
Tourism Partnerships 200 500,000 5,000
(visitors/attendees/participants)
*Specific requirements are in place for the Film Incentive Grant Program.
3
EXHIBIT F
MBVCA FY 2019/2020 WORKPLAN AND BUDGET
Budget
Budget(TAP)FY 2019/2020:
The MBVCA has budgeted$1,945,000 for FY 2019/2020 for its Tourism Advancement Program which reflects 60%
of the total budget.This grant funding reflects an increase of$211,500 from FY 2018/2019. This increase is due
to an increase in the amount requested from some repeat applicants being moved to the top of declining scale as
well as the introduction of the Partnerships program and the allocation for the Film Incentive Program.
• The Tourism Partnerships category is budgeted at $90,000, reflecting 3% of the total budget for FY
2019/2020. The category currently includes applicants at the maximum request cap of$30,000. Four
applications are anticipated to be received.
• The Major One Time Special Event category, representing 9%of the total budget, is budgeted at$295,000
in FY 2019/2020.The MBVCA expects six to seven new events to apply at a maximum request of$45,000
each.The MBVCA works tirelessly to stimulate and recruit new events and is willing and prepared to fund
valuable tourism and brand related events.In fact,the MBVCA works with all partners,city leadership and
media to solicit appropriate new projects. New applicants are expected to include the Miami Beach Pop
Festival, Celebrity Beach Soccer Match, FIBEGA, Slamdance Film Festival, and two to three additional
projects.
• The Special Events Recurring category,reflecting 24%of the total budget,has been calculated at$786,000
for FY 2019/2020 based on the established declining scale and the number of applicants anticipated to
return.
• The Special Projects category is budgeted at$90,000 with one applicant expected at the maximum request
of$90,000 representing 3%of the total budget.
• The Special Projects Recurring category:is budgeted at$374,000 and represents 11%of the total budget.
Anticipated applicants include the Orange Bowl Marketing Campaign; Lifetime Miami Marathon, Half
Marathon, and Tropical 5K; the Food Network & Cooking Channel South Beach Wine & Food Festival;
Paraiso Miami Beach; and Winter Music Conference. These events, recruited and sustained by the
MBVCA,are all marquee events and annually fill the City's hotel rooms.
• The Development Opportunities category is budgeted at $60,000 for FY 2019/2020, representing 2% of
the budget; in anticipation of 2 applicants at the maximum request of$30,000 each.
• The Film Incentive category is budgeted at$250,000 for FY 2019/2020 representing 8%of the budget
Partnerships
• Cultural Tourism Program is budgeted at $165,000 for FY 2019/2020 representing 5% of the budget in
anticipation of 2 new projects.This new and improved program is a partnership between the City of Miami
Beach Cultural Arts Council and the MBVCA to attract between 1 -3 citywide projects that highlight the
entire destination by adding a niche to the wide array of reasoning for visiting the destination.
• Tourism Enrichment Projects include the continuation of the Forbes Travel Guide Hospitality Training,both
live and online formats, offered free of charge to Miami Beach hospitality employees. The live training
sessions will be offered 2 times a year with the webinar offered year-round to ensure all Miami Beach
hospitality employees benefit from this valuable training.
Another project is the Miami Beach Visual Memoirs Project that was started in 2011/2012 to record, catalogue
and warehouse personal and eyewitness accounts of the history of the City of Miami Beach. The deliverables
included a recorded detailed history of Miami Beach through personal interviews, creating collateral materials
about the history of Miami Beach and identifying comprehensive exhibit concepts that can be implemented to
execute a comprehensive visual memoir library and promotional campaign.
4
EXHIBIT F
MBVCA FY 2019/2020 WORKPLAN AND BUDGET
The Miami Design Preservation League(MDPL)in partnership with Close-Up Productions has conducted a total of
130 interviews to date. In previous years,components have included an exhibit that was open to the public daily
and free of charge,initially from mid-October through late November 2012,re-opening during Art Deco Weekend
2013. The documentary played on a loop in the lecture hall portion of the Art Deco Welcome Center. An
educational component was also developed that included a video and teacher guide for Miami Beach Middle
Schools and used as a model for other educational videos to be used with Elementary and High School students.
Videos were prepared for archival as part of a statewide university consortium. A digital promotional portal
showcasing the video archive with links highlighting other Miami Beach historical resources and housed at
institutions in Miami Beach and Miami Dade County,were also developed.The"Windows on Miami Beach"portal
generated local interest and support through school contests and online displays created by students and portal
partners; daily and weekly calendars of partners' events; social media linkages that drove people to the new
website and its resources;easier access to the interviews,educational videos and curricula produced by the Visual
Memoirs Project; patronization of museums and historic sites on Miami Beach, and promoted Miami Beach as a
tourist destination through historic and artistic connections.
Additionally,the project developed a video on Barbara Baer Capitman,"Barbara's Crusade",that premiered during
Art Deco 2017.The project's website,miamibeachvisualmemoirs.com,was rebuilt for new and readily expandable
internet access. The project stored archives through FIU's Digital Archive continued to expand full-length
interviews in an effort to stimulate interest in Miami Beach's history and historic venues. The social media
exposure attracted nearly 500 followers on the project's Facebook page.The ON-MiamiBeach.com Portal added
a separate"Learning and Teaching"section that included links to current videos and mini co-curations and videos
about Miami Beach by the portal partners and students.
The Project has continued to enhance its community and visitor awareness of the Portal through partner
organizations'cross-promotional efforts and increased social media integration. New interviews continue to take
place; thereby, augmenting the existing database. In addition, an architectural discussion was mounted at the
Wolfsonian Museum during Art Deco Weekend 2018 that included leading architects discussing preservation
architecture and the combining of styles within the expansion on Miami Beach.
Most recently, the project expanded its distribution on cable, social media, digital libraries, and their linked
websites.A YouTube channel was also launched,and an additional 10 interviews were also conducted.
The Tourism Enrichment Projects category is budgeted at$80,000 for FY 2019/2020, representing 4%of the total
budget.
Initiatives
The MBVCA expects to support new initiatives in FY 2019/2020. Strategic plans,goals and initiatives are
developed through consultation;the result of ongoing communications with the Mayor,Commission,and City
Administration.
Public Relations Initiative
In FY 2013/2014, the MBVCA issued a Request for Qualifications (RFQ) for a P.R. agency of record
to enhance Miami Beach's image, after their initial Request for Proposals (RFP) issued in FY 2011/2012. The
MBVCA selected Hill & Knowlton/SAMCOR (H+K) to support the MBVCA efforts by continuing to increase brand
awareness through strategic media outreach to consumer and travel trades, major event recruitment, and
business and corporate communications programs. There is an allotment of$250,000, representing 8% of the
total budget,towards this effort.
The current contract with H+K runs through September 30, 2020 in FY 2019/2020. Objectives include increased
public relations or tourism related activities in CMB; recruitment of new events and meetings; improvement of
CMB global reputation, and the activation and population of all the "Experience Miami Beach" social media
5
EXHIBIT F
MBVCA FY 2019/2020 WORKPLAN AND BUDGET
handles.H+K has an extensive presence in the US and internationally. The agency's ability to network and leverage
its global relationships is crucial to the growth of the'Miami Beach' brand.
H+K created and distributed a total of 15 press releases and pitches during their first year as agency of record,
garnering 3,416,581,560 media impressions and 12 press releases during their second year, generating
3,913,341,910 media impressions. In their third year, H+K generated 2,783,369,818 media impressions through
the issuance of 12 press releases and a Harris Poll Survey that was conducted to determine why people visit Miami
Beach. During their fourth year, H+K developed and released a total of 12 press releases and 1 pitch,generating
a total of 1,492,734,059 media impressions,valued at$15,615,214.75.During its fifth year H+K wrote and released
12 press releases,generating 1,410,465,887 media impressions,valued at$15,638,438.52. During its sixth year,a
total of 15 press releases were written and distributed, generating 1,272,729,422 impressions valued at
$14,353,222.76. During their seventh and most recent year,a total of 15 press releases and 1 Audio News Release
(ANR) were distributed generating 1,302,477,118 impressions valued at$1,583,728.46. During their eighth, and
most recent year, H+K has written and released a total of 13 press releases and generated a total of 1,042,610,221
impressions with a value of$1,041,811.24.
Destination Marketing
The Destination Marketing allocation reflects a 3%of the total budget for FY 2019/2020.This allocation provides
for the additional placement of stories and press releases on the PR Newswire as well as the continuation of our
Blogger Program, FAM trips, and online sweepstakes to promote increased activity on our social media channels
that will be implemented in FY 2019/2020.
App Marketing
The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach; its
public and private attractions,services,hotels,businesses,and events in order to enhance visitors'(and residents')
experiences. Visitors to Miami Beach-all visitors worldwide—are increasingly using technology to navigate cities
or make decisions about leisure experiences, dining, parking, entertainment and travel in general. Worldwide,
technology is king. Many visitors already use the free Miami Beach Wi-Fi service, CMBWiFi, to access the
information they need at select public locations around town.
Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information
to make these kinds of decisions on-the-go. It is now critical for these visitors and residents to have access to
mobile applications (Apps) that can help them obtain the information they need to make timely and informed
decisions. A new version of the App, Miami Beach Information (MBI), was released in fiscal year 2015/2016 for
both Android and iOS platforms.The latest version of MBI included new and exciting features for the end-user.
The newest features included a side-swipe feature; listing the information in an A-Z format; the addition of new
categories that included Shopping, Nightlife, Art & Culture, and Restaurants, and the creation of "My Miami
Beach"section where users can add events, photos,and itineraries as they navigate the App. In addition,the App
features a "Deals" section that has special promotional rates or offers developed by MBVCA grantees.This cross
promotional effort increases the number of downloads the App receives,while also assisting with the promotion
of MBVCA-funded events.The promotions in the "Deals" section were also posted to the various MBVCA social
media pages such as Facebook,Twitter,and Instagram. The App has now been downloaded nearly 14,000 times
since 2015,across both mobile platforms. Approximately half of all downloads come from European users seeking
to learn about Miami Beach. The first version of the App was released in FY 2013/2014 and continues to be offered
free of charge.
IT Development
The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with area
experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The MBVCA
released an RFP in January 2012 and awarded a one-year contract to Just Program LLC dba Solodev on May 22,
2012. The purpose of the RFP was to develop a Miami Beach-focused web-based digital content management
6
EXHIBIT F
MBVCA FY 2019/2020 WORKPLAN AND BUDGET
system (CMS)and modifiable database to support third party mobile applications via an application programming
interface(API).
Currently, the API is fully functional with 252 different categories of businesses, each averaging 90 different
services and amenities. Web and App developers are able to use these attributes to create new and exciting
experiences for their end-users.
A total of$30,000 or 1% of the overall budget has been allocated in FY 2019/2020 towards IT development, to
add additional categories to expand the API database to include local non-business information that can be useful
in App development such as beach access roads, public restrooms, and lifeguard stands. A total of$10,000 has
been allotted to market and promote the API/App through ads for placement on MBVCA social media channels.
in FY 2019/2020, representing less than 1%of the total budget.
Research and Development
The MBVCA will develop a strategic list of major events worldwide as the result of ongoing communications and
consulting with all partners. We expect to investigative some of these events with the goal of the development
of a new major event for the destination. The MBVCA has budgeted $5,000 of the total towards this effort.
Projected Cash Flow Reserve
The MBVCA has budgeted $2,000 of the total budget,for cash flow reserve in FY 2019/2020.The City of Miami
Beach allots resort tax payments to the MBVCA a month after its collection; therefore, as a fiscal responsibility,
the MBVCA has built in a projected cash flow reserve to its budget to ensure that all grants awarded will have the
necessary funds to be reimbursed upon proper request and documentation.
Administration and Overhead
The MBVCA's administration and benefits costs are budgeted at$449,500 for FY 2019/2020.This figure represents
14%of the total budget. The.overhead allocation is budgeted at$215,500 which reflects 7%of the overall budget.
The increase from FY 2018/2019 is attributed to the cloud information hosting and redundancy, the addition of
office security measures and staffing a full office. The total administration and overhead are 21% of the total
budget.
Rollover
A total of$375,000 will be rolled over from FY 2018/2019 into the FY 2019/2020 MBVCA budget to assist in funding
special projects. This rollover of funds is primarily from the grants that were either not awarded and/or were
rescinded for noncompliance.
CONCLUSION
During their August 7,2019 meeting,the MBVCA Board recommended the Mayor and City Commission adopt the
MBVCA Budget for FY 2019/2020 in the amount of$3,315,000 as reflected in Exhibit A.
7
EXHIBIT F
MIAMI BEACH VISITOR AND CONVENTION AUTHORITY
FY 2019/2020
ADOPTED BUDGET PROPOSED
FY 2018.2019 FY 2019.2020 VARIANCE 1
REVENUES
Unrestricted
Rollover $ 200,000 $ 375,000 $ 175,000
Projected Resort Tax $ 2,862,000 $ 2,940,000 $ 78,000
TOTAL REVENUES $ 3,062,000 $ 3,315,000 $ 253,000
EXPENDITURES
Administration&Benefits $ 420,000 $ 449,500 $ 29,500 14%
Operating Expenses $ 215,500 $ 215,500 $ - 7%
1
Capital $ 5,000 $ 5,000 $ - 0%
Total Administration $ 640,500 $ 670,000 $ 29,500 21%
GRANTS -Tourism Advancement Program
Tourism Partnerships $ 120,000 $ 90,000 $ 30,000 3%
Major One Time Special Event $ 135,000 $ 295,000 $ 160,000 9% i
Special Events Recurring $ 768,000 $ 786,000 $ 18,000 24%
Special Projects $ 180,000 $ 90,000 $ (90,000) 3%
Special Projects Recurring $ 280,500 $ 374,000 $ 93,500 11%
Film Incentive $ 250,000 $ 250,000 $ - 8% 1
Development Opportunities $ 60,000 $ 60,000 $ - 2% ,
Total Tourism Adv.Program $ 1,793,500 $ 1,945,000 $ 211,500 59%
PARTNERSHIPS
• Cultural Tourism $ 90,000 $ 165,000 $ 75,000 5%
Tourism Enrichment $ 120,000 $ 80,000 $ (40,000) 4%
Total $ 210,000 $ 245,000 $ 35,000 7% ,
MARKETING/PR/TECHNOLOGY '
Marketing/Communications and PR $ 250,000 $ 250,000 $ - 8%
Destination Marketing $ - $ 108,000 3%
APP Marketing $ 10,000 $ 10,000 $ - 0% `
IT Development $ 30,000 $ 30,000 $ - 1%
Total $ 290,000 $ 398,000 $ 13%
•
OTHER
Initiatives $ 121,000 $ 50,000 $ (71,000) 4%
R&D $ 5,000 $ 5,000 $ - 1%
Projected Cash Flow Reserve $ 2,000 $ 2,000 $ - 1%
Total Other $ 128,000 $ 57,000 $ (76,000) 43%
TOTAL $ 3,062,000 $ 3,315,000 $ 165,000 100%
Resolutions -R7 F
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 11, 2019
5:01 p.m. First Reading Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA,ADOPTING TENTATIVE BUDGETS FOR THE
GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES,
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS
FOR FISCAL YEAR 2020 SUBJECT TO A SECOND PUBLIC HEARING
SCHEDULED ON WEDNESDAY, SEPTEMBER 25,2019,AT 5:01 P.M.
RECOMMENDATION
See attached Memorandum.
Legislative Tracking
Office of Management and Budget
ATTACHMENTS:
Description
❑ MEMO - FY 2020 Proposed General Fund Budget- First PH
❑ Resolution
❑ Ad
Page 1241 of 2228
W\ IA/\/\ i BE AC F
City of Miami Beach,1700 Convention Center Drive,Miami Beach,Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: September 11, 2019
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ADOPTING TENTATIVE BUDGETS FOR THE GENERAL, G.O.
DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE,
AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2020 SUBJECT TO A
SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER 25,
2019,AT 5:01 P.M.
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the attached Resolution which
establishes the tentative budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes,
Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2020.
PROCEDURE
As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida
Statutes, specifies the manner in which budgets are adopted. First, the tentative millage rate for
both the general operating and debt service is adopted,then immediately thereafter,the tentative
budgets by fund are adopted. The attached Resolution adopting the tentative budgets for the
General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special
Revenue Funds for FY 2020 is, therefore, presented to you at this time for adoption.
GENERAL FUND BUDGET DEVELOPMENT
As in past years,the Proposed Work Plan and Budget was developed through an intensive review
process with our City Commission. Preliminary budget information was provided at the
Commission Budget Workshop on May 21st and in meetings with the Finance and Citywide
Projects Committee ("the Committee")on June 14th, July 19th, and July 26th
The General Fund is the primary source of funding for the majority of City services. Revenues are
derived from ad valorem property taxes, franchise and utility taxes, business license and permit
fees, revenue sharing from various statewide taxes, user fees for services, fines, rents and
concession fees,and interest income.Additionally, intergovernmental revenues from Miami-Dade
County and Resort Tax contribute funding for tourist-related activities provided by General Fund
departments.
Page 1242 of 2228
Adopt Tentative Budgets for FY 2020
September 11, 2019
Page 2 ,
At the May 21, 2019 Commission Budget Workshop and at the June 14, 2019 Finance and
Citywide Projects Committee(FCWPC) 15t Budget Briefing, the Mayor and City Commission were
briefed regarding the Preliminary FY 2020 General Fund budget. The preliminary budget
represents the cost of providing the same level of services as in the prior year and serves as the
baseline of funding for the annual budget development process.
Based on the 2019 Certified Taxable Values provided by the Miami-Dade County Property
Appraiser's Office as of July 1, 2019, citywide values increased approximately $1.2 billion, or
3.1%, over the 2018 Certified Taxable Values, which resulted in an increase of $5.2 million in
General Fund property tax revenues. Property taxes comprise approximately 54.1% of total FY
2020 General Fund revenues and are a key driver of the proposed revenues.
At the July 19, 2019 meeting, the Administration identified a combination of revenue and
expenditure refinements, revenue enhancements, expenditure reductions/efficiencies, and
expenditure enhancements. These recommendations, if approved by the Committee, would have
resulted in a proposed unallocated General Fund surplus of$213,000.
FY 2020 Balancing Strategies $
Preliminary Surplusl(Shortfall)as of July 1" $(4,411,000)
Recommended Revenue Enhancements 792,000
Revenue Refinements 832,000
Expenditure Refinements 1,580,000
Recommended Recurring Expenditure Reductions/Efficiencies 1,592,000
Recommended"One-Time"Expenditure Reductions/Efficiencies 469,000
Recommended Expenditure Enhancements (172,000)
Recommended"One-Time" Expenditure Enhancements (2,109,000)
Use of Prior Year Fund Balance for"One-Time"Enhancements 1,640,000
Net $213,000
The Committee accepted the Administration's recommendations as noted above.
Adjustments Subsequent to Budget Briefings
Over the summer recess,the Administration further refined the FY 2020 Proposed budget based
on recommendations from the Budget Briefings, updated FY 2019 third quarter projections, and
refinements to recommended enhancements. These adjustments resulted in the changes below.
Revenue Refinements: $259,000
• Finalization of calculation of General Fund Administrative Fees: $245,000
• Increase in RDA transfer to the General Fund based on finalization of RDA budget
pursuant to 4th amendment to Interlocal: $14,000
Page 1243 of 2228
Adopt Tentative Budgets for FY 2020
September 11, 2019
Page 3
Expenditure Refinements: ($263,000)
• Finalization of Internal Service Allocations: ($150,000)
• Increase in Citywide FOP Excess Pension Plan budget based on additional costs
projected for FY 2020 per actuary: ($134,000)
• Transfer of Art in Public Places(AIPP)Operating Expenditures to AIPP Fund: $21,000
Recurring Expenditure Enhancements: ($209,000)
• Marchman Act Treatment Space: ($183,000)
• Domestic Violence Emergency Shelter: ($21,000)
• Youth Commission Legislative Action Days Program: ($5,000)
One-Time Expenditure Enhancements: $638,000
• UM Wellness/Prep Clinic: $250,000
• City Hall Security Needs: $200,000
• Resilience Program Communications: $100,000
• Parks Cultural Events Programming: $50,000
• Seniors Got Talent Pilot Program: $38,000
FY 2020 Balancing Strategies $
Preliminary Surplusl(Shortfall)as of July 1d $(4,411,000)
Recommended Revenue Enhancements 792,000
Revenue Refinements 1,091,000
Expenditure Refinements 1,317,000
Recommended Recurring Expenditure Reductions/Efficiencies 1,592,000
Recommended"One-Time"Expenditure Reductions/Efficiencies 469,000
Recommended Expenditure Enhancements (381,000)
Recommended"One-Time" Expenditure Enhancements (2,747,000)
Use of Prior Year Fund Balance for"One-Time"Enhancements 2,278,000
Net $0
PROPOSED FY 2020 GENERAL FUND BUDGET
Based on the direction given at the various Budget Briefings during the summer, and the budget
adjustments made over the summer recess, the Administration proposes the FY 2020 General
Fund budget as noted below, which, if approved, will result in a balanced budget.
September 11,2019 Proposed Budget $
Revenues 350,043,000
Expenditures 350,043,000
Surplus/(Gap) $0
Page 1244 of 2228
Adopt Tentative Budgets for FY 2020
September 11, 2019
Page 4 •
The charts below reflect the major revenue and expenditure categories of the Proposed FY 2020
General Fund budget.
FY 2020 GENERAL FUND REVENUES
Non Operating Other Revenues
Charges for Services Miscellaneous Revenue 3.2%
(incl.Golf Courses) 4.2% 4.390
3.6%
Intergovernmental
3.5%
Property Tax
Other Tuf.e; 53.6%
6.7'
RDA Contribution
1.3%
Resort Tax
Contribution
10.5%
•
FY 2020 GENERAL FUND EXPENDITURES
Other
22.0% Police
32.9%
Public .Vcrks
4.4
•
Parks 8 Recreation
(including Golf
courses)
10.8% Fire
25.9%
Page 1245 of 2228
Adopt Tentative Budgets for FY 2020
September 11, 2019
Pages
Recommended Revenue Enhancements—Attachment A($792,000)
Attachment A reflects a listing of all proposed revenue enhancements along with detailed
descriptions and those recommended. One General Fund revenue enhancement is being
proposed and recommended for FY 2020, which is the following:
FY 2020 Revenue Enhancements Year 1
Indexing City Fees to Consumer Price Index 792,000
(net of Building Fees)
Total $792,000
Recommended "One-Time" Expenditure Reduction/Efficiency—Attachment B ($469,000)
As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for
capital expenditures or one-time expenditures and not to subsidize recurring personnel,
operational and maintenance costs. The following General Fund item for FY 2020 is considered
one-time in nature, and as such, the savings realized would be used to increase the General
Fund's transfer to the Pay-As-You-Go (PayGo) Fund.
• One-Time Restructuring of Grounds Maintenance Contract: $469,000
The City's Grounds Maintenance Contracts are set to expire in early 2020. The
Administration is proposing waiving bids and remaining with the same contractors and
rates.The additional one-year extension of the existing grounds maintenance agreements
would yield significant cost avoidance while minimizing the impact to operations, which is
proposed to be utilized for"one-time" FY 2020 enhancements.
Recommended Expenditure Reductions/Efficiencies—Attachment B ($1,592,000)
In addition to the one-time expenditure reduction above, Attachment B reflects a listing of all
proposed FY 2020 service reductions and efficiencies submitted by departments during the
budget process, with detailed descriptions and those recommended by the Administration. The
FY 2020 General Fund reductions and efficiencies recommended by the Administration are
comprised of the following:
Page 1246 of 2228
Adopt Tentative Budgets for FY 2020
September 11, 2019
Page 6
FY 2020 Reductions/Efficiencies $ Full-Time Part-Time
Year 1 Positions Positions
Efficiency of Vacant Full-Time and Part-Time Parks and 313,000 2.00 8.00
Recreation Positions
Outsourcing of Miami Beach Tennis Center 182,000 3.00 4.00
(Net Impact assuming Effective Date of January 1, 2020)
Efficiency of Contracted Security Guard Expenditures for
City Hall Weekends,Commission Meetings,and 57,000 0.00 0.00
Miscellaneous Equipment Repairs and Maintenance
Efficiencies in Miscellaneous Police Operating Expenditures 197,000 0.00 0.00
Efficiency of Vacant Full-Time Public Works Positions 169,000 3.00 0.00
Efficiency of Filled(1)and Vacant(1) Full-Time Fire 99,000 2.00 0.00
Department Positions
Elimination of CodeRed Emergency Notification System 46,000 0.00 0.00
Efficiencies in Miscellaneous Fire Operating Expenditures 103,000 0.00 0.00
Elimination of 1%COLA in April 2020 for Positions over 111,000 0.00 0.00
$100,000(Citywide-$141,000)
Efficiency in Citywide Tuition Reimbursement Expenditures 100,000 0.00 0.00
Reduction in Human Resources($5,000),Tourism and
Cultural Development($5,000),and Public Works General 15,000 0.00 0.00
Fund ($5,000)Travel and Training Expenditures
Vacant Full-Time Marketing and Communications Position 97,000 1.00 0.00
Vacant Full-Time Code Compliance Position and
Reclassification of Assistant Director Position to Admin 92,000 1.00 0.00
Services Manager Position
General Fund Impact of Recommended Internal Service 11,000 0.00 0.00
Department Reductions
Total $1,592,000 12.00 12.00
Recommended Expenditure Enhancements-Attachment C ($381,000)
Attachment C includes a listing of all proposed FY 2020 enhancements requested by
departments during the budget process, with detailed descriptions and those recommended by
the Administration.The following recurring General Fund enhancements are being recommended
by the Administration for FY 2020:
• Marchman Act Treatment Space: $183,000
This enhancement will provide funding for the City to provide safe shelter and services for
victims of domestic violence and/or homeless citizens seeking drug abuse treatment.This
program will provide the City with access to three treatment beds on a year-round basis
from a private provider with full wrap-around services at an average rate of$167 per day
per assigned treatment bed which are anticipated to turn-over four times per year.
• Living Wage: $104,000
This enhancement is in accordance with the recommendation from the Finance and
Citywide Projects Committee's April 19, 2019 meeting to complete the three-year phase-
in approach previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1, 2020.
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• Domestic Violence Emergency Shelter: $21,000
This enhancement will allocate funding for the City to provide victims of domestic violence
with temporary emergency hotel placement based on the projected needs of the Police
Department (average of $150 per night for seven nights for twenty victims), which is
intended to be a stop gap and will allow assigned advocates the opportunity to seek more
permanent options such as relocation or shelter.
• Youth Commission: $5,000
This enhancement will provide funding for the City of Miami Beach's Youth Commission
(seven members)to annually attend and participate in the Legislative Action Days Youth
Council Program in Tallahassee to become educated about City government along with
represent and articulate the needs of youth within the Miami Beach Community. This was
recommended by the Finance and Citywide Projects Committee at its June 2019 meeting
and approved for funding by the City Commission at its July 17, 2019 meeting through
Resolution 2019-30875.
• Staffing of 26th Street Lifeguard Tower: $30,000
This enhancement will permanently staff the 26th Street Lifeguard Tower with two Full-
Time Lifeguard 1 and two Full-Time Lifeguard II positions, which is currently being staffed
by Ocean Rescue utilizing overtime since it was placed in that location November 1,2017.
The total cost of this enhancement is projected to be$249,000 in Year 1 and $315,000 in
Year 2 and will be offset by savings in overtime and holiday pay overtime of approximately
$219,000 annually. It is proposed that this enhancement be funded through an increase
in the transfer from the Resort Tax Fund to the General Fund.
• General Fund Impact of Recommended Internal Service Fund Enhancements: $38,000
This enhancement will fund the estimated General Fund impact of the proposed Living
Wage enhancement on the FY 2020 Internal Service Fund budgets in accordance with
the recommendation from the Finance and Citywide Projects Committee's April 19, 2019
meeting to complete the three-year phase-in approach previously approved in 2017
increasing the minimum living wage rate to $15.00 per hour effective October 1, 2020.
Internal Service Fund budgets are completely allocated to the General, Enterprise, and
Special Revenue Funds.
Recommended "One-Time" Expenditure Enhancements—Attachment C ($2,747,000)
As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for
capital expenditures or one-time expenditures and not to subsidize recurring personnel,
operational and maintenance costs. The following General Fund items for FY 2020 are
considered one-time in nature, and as such, can be funded utilizing fund balance.
In June 2019, the Administration enacted a hiring freeze as well as a freeze on City-funded travel
and non-essential and non-construction expenditures, which is anticipated to result in one-time
savings realized at fiscal year-end of 2019. As a result, the additional General Fund
enhancements below, which are considered one-time in nature, are being recommended for
funding utilizing the projected year-end FY 2019 General Fund surplus, based on third quarter
projections, as noted in the August 14, 2019 Letter to Commission (LTC 457-2019).
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• North Beach Community Redevelopment Agency LCRA) Plan: $35,000
On January 19, 2019,the Administration retained Business Flare, LLC to explore a Finding
of Necessity for the potential creation of a Community Redevelopment Area (CRA) in the
North Beach area of Miami Beach. Following completion and consideration of the Finding
of Necessity, should the City move forward with the creation of a CRA in North Beach,
there will be a need to prepare a Community Redevelopment Plan for the new area.
• Economic Vitality Strategic Plan: $200,000
This enhancement will fund the development of a data-driven strategic planning process
that will meet the following objectives: (1) create a forward-thinking economic vitality
strategy for Miami Beach that encompasses existing conditions and competitive
advantages, considers the City's unique position in the greater Miami region, and
anticipates future market shifts in demographics and lifestyles; (2) refresh the mission,
services and structure of the City's economic development department; (3) engage City
staff, business and civic leaders, and other community stakeholders in a participatory
process to develop the economic vitality strategic plan; (4) develop recommendations to
guide economic vitality to enhance its value proposition for all community stakeholders.
• South Beach Store Front Covers: $35,000
Funding for store front covers has been allocated during FY 2019 for North and Mid Beach.
This enhancement provides funding for South Beach to facilitate a holistic approach
across the City.
• Washington Avenue Parklets: $50,000
A parklet is a small park, plaza, or creative public space that is physically installed in an
on-street parking space. On July 8, 2015, the Mayor and City Commission adopted
Resolution No. 2015-29085, accepting the recommendation of the Land Use and
Development Committee regarding the creation of a process and criteria for applications
for parklets on a temporary basis, and further directing the Administration to develop
criteria and a procedure for approval of parklets to be installed on a temporary basis on
Washington Avenue between 5th Street and Lincoln Road. This enhancement was
submitted per the recommendation of the Finance and Citywide Projects Committee at its
May 29, 2019 meeting.
• Small Business Development Programs: $75,000
The small business development programs will be dedicated to helping existing and new
businesses grow and prosper by providing free and confidential consulting and no-or low-
cost training programs. The programs may help create and retain jobs, secure loans,
increase sales, win government contracts, develop strategic business/marketing plans,
and more.
• Pine Tree Drive Australian Pines Pruning: $123,000
This enhancement will fund Phase II which provides pruning of Australian Pines along
Pine Tree Drive from 41st to 46th Streets. Phase I from 28th to 41st Street was funded in
FY 2019. The need for pruning is based on a consultant's report that identified that 80%
of the trees require retrenchment pruning due to safety concerns.
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• Go Digital Program Implementation: $105,000
The Office of Housing and Community Services Department will be relocated to multiple
sites, including an offsite trailer. Due to the limited space, the digitizing of files and
documents will allow employees to easily access files and information in a timely manner.
This enhancement will provide funding for two temporary employees to scan all
documents/client files into a secured database for two years.
• Camillus House Lazarus Project: $47,000 -
Due to the delay in launching the original one-year pilot of the Camillus House Lazarus
Project in the City, a six-month enhancement is being requested. This enhancement will
allow for Camillus House to deliver specialized outreach via the Project Lazarus Initiative
to engage, assess, treat, and secure supportive permanent housing placements for
persons who are chronically homeless and vulnerable in the City. These additional six
months will allow the program to complete a year of services and obtain performance data
and analyze the program for efficacy.
• South Pointe Park Cutwalk/Government Cut Erosion: $200,000
This enhancement will provide funding for the City to engage a coastal engineering
consultant to further evaluate the existing conditions, provide recommendations, obtain
permits and prepare construction plans and specifications.
• Sea Level Rise Impact Study: $300,000
This enhancement will provide for the Planning Department to further assess and plan for
the potential impacts of flooding and sea level rise to the neighborhoods and complete the
guidelines and regulations for the renovation, raising, and/or re-purposing of historic
structures in the remaining low-lying areas of the City.
• Re-Write City's Land Development Regulations: $400,000
This enhancement will provide for the updating of the City's Land Development
Regulations (LDR)to eliminate inconsistencies and contravene sections of the City Code,
which will simplify the Code and provide clarification on requirements and potentially faster
turnaround times for permit and plans reviews. This is a one-time enhancement request
that will span over a two-year period to complete.
•' Conservation of the City's Public Art Projects: $70,000
This enhancement will increase the FY 2020 funding allocated for Art in Public Places
(AIPP)to provide for conservation of the City's public art projects on an as needed basis.
• Continuation of University of Miami PrEP Mobile Wellness Clinic Contribution: $250,000
This enhancement request was submitted for continuation of the City's support of the
University of Miami's PrEP Mobile Wellness Clinic. As part of the FY 2018 budget, the
City provided the University of Miami (UM) with a one-time $250,000 contribution to
support operational costs for a PrEP Mobile Clinic on Miami Beach to reduce the rate of
new human immunodeficiency virus(HIV)Jnfections on Miami Beach.This additional one-
time enhancement of $250,000 for. FY 2020 will be used to continue services at the
existing location and to expand the program to an additional location in the North Beach
area. UM will use a portion of the funding to subcontract with Prevention305 for online
outreach and to provide in-person assistance with navigation to a PrEP appointment.
Funding is being proposed per the recommendation of the Finance and Citywide Projects
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Committee at its July 31, 2019 meeting as an additional "one-time" FY 2020 contribution.
• City Hall Security Improvements: $200,000
The Property Management Department in collaboration with the Miami Beach Police
Department has identified physical vulnerabilities and solutions to enhance security in and
around City Hall.A recently completed security assessment of the facility revealed several
areas that can potentially be breached. To mitigate intruder attack, controls, physical
retrofits, and policies can be implemented to fortify security, which are proposed to be
implemented in two phases. For FY 2020,it is recommended that Phase I be implemented
which includes: (1) installation of access control panels in interior elevators, stairwells,
walkway gates, and walkway bridges; (2) installation of intruder stops on interior doors;
(3) first responder/public safety master card access; (4) evacuation plans; and (5) low
countertop glass protection in Human Resources and Public Works.
• Resilience Program Communications: $100,000
This one-time enhancement will continue marketing and communications outreach that
began in FY 2019 regarding Citywide resilience efforts with residents and the community
to better understand resiliency concepts and what the City of Miami Beach is doing to
remain resilient. Funds would be used primarily for community meetings, direct mailings,
and targeted marketing.
• Cultural Events Programming: $50.000
This enhancement will provide funding of the following events and associated
expenditures as a one-time pilot for FY 2020: (1) 2-day Vegan Festival including
restaurant crawl in North Beach and various food booths to be held in North Beach; (2)
Two small scale Black History Month events;and (3)Full-day festival to produce the City's
first"Juneteenth" event in North Beach.
• Seniors Got Talent Event: $38,000
This enhancement will provide for an annual musical variety and talent show "pilot" per
direction from the Finance and Citywide Projects Committee at its July 19, 2019 2nd
Budget Briefing, which will be provided at no cost to residents, to be held at the Miami
Beach Convention Center for Miami Beach seniors. Event details include a sit-down
dinner, entertainment, and a talent competition featuring musical performances, comedy,
dancing, poetry, etc.
Parking and RDA Fund Transfers to the General Fund
Is it important to note that the Administration's long-term objective is to reduce the subsidy from
the Parking Enterprise Fund to the General Fund in order reduce the burden on the Parking
Enterprise Fund. Due to fiscal constraints, the Administration is recommending that the FY 2020
transfer from the Parking Enterprise Fund to the General Fund remain consistent with the FY
2019 contribution of$1.2 million.
Similarly, the Administration is recommending that the transfer from the City Center
Redevelopment Agency (RDA) Fund remain consistent with the FY 2019 contribution of $4.4
million. These RDA funds became available through approval of the Fourth Amendment to the
Interlocal Agreement between the City of Miami Beach, the Miami Beach Redevelopment
Agency,and Miami Dade County.Like the Parking Enterprise Fund,the City's long-term objective
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is to reduce the General Fund's reliance on this funding from the RDA over the next three years
during each budget development cycle.
Fiscal Year $ Parking $ RDA
Contribution Contribution
FY 2011 3,600,000 0
FY 2012 7,200,000 0
FY 2013 7,200,000 0
FY 2014 8,400,000 0
FY 2015 8,400,000 0
FY 2016 8,400,000 0
FY 2017 6,400,000 0
FY 2018 4,400,000 1,079,000
FY 2019 1.166,000 4,400,000
FY 2020 1,166,000 4,414,000
Use of Resort Taxes to offset Tourism Eligible Expenditures in the General Fund
Based on an outside consultant study conducted in FY 2019 using actual expenses for FY 2018,
the study estimated that there are approximately $149.6 million in eligible Resort Tax
expenditures in the General Fund.
These include expenditures associated with police officers serving entertainment areas; a portion
of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced code
compliance provided to respond to evening entertainment area violations and staffing of special
events; other code compliance activities in tourism and visitor related facilities/areas;Tourism and
Culture Department and the Cultural Arts Council; museums and theaters (Garden Center, Bass
Museum, and Colony Theater); golf courses (net of revenues); Memorial Day and other special
event costs; homeless services; July 4th; Visitor Center funding; holiday lights; Jewish Museum;
Miami Design Preservation League (MDPL); Orange Bowl; monuments; etc.
The total Proposed Resort Tax Fund transfer to the General Fund for FY 2020 is $36.8 million,
which is a $921,000, or 2.6%, increase over the FY 2019 transfer of$35.8 million.
PROPOSED FY 2020 ENTERPRISE FUND BUDGETS
Enterprise Funds are comprised of Sanitation, Water and Sewer, Storm Water, Parking, and
Convention Center Departments. The FY 2020 Enterprise Funds Budget is$229.3 million. This
represents an increase of $19.3 million, or 9.2%, over the FY 2019 budget of $210.0 million,
primarily due to,the following:
• Water reflects an overall increase of $2.4 million, or 6.8%, primarily due to a projected
$1.6 million increase in operating revenues and a $1.2 million reduction in operating
expenditures(which resulted from a$2.6 million credit from the Miami Dade County based
on FY 2018 expenses offset by other increases in operating expenditures). The net effect
resulted in a $2.8 million increase in the budgeted transfer to fund balance. The budget
also includes a one-time enhancement of $750,000 for Neighborhood Improvement
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Design Packages,which will be necessary to expedite work once the Jacob's Engineering
study is completed.
• Sewer reflects an overall increase of $1.7 million, or 3.4%, primarily due to a projected
$986,000 increase in operating revenues, in addition to a$281,000 reduction in operating
expenditures, which resulted in a $1.3 million increase in the budgeted transfer to fund
balance. The budget also includes a one-time enhancement of $750,000 for
Neighborhood Improvement Design Packages, which will be necessary to expedite work
once the Jacob's Engineering study is completed.
• Storm Water reflects an overall increase of$2.6 million, or 8.9%, primarily due to a one-
time enhancement of$1.5 million for Neighborhood Improvement Design Packages,which
will be necessary to expedite work once the Jacob's Engineering study is completed; a
$824,000 increase in administrative fees td the General Fund based on the FY 2018
updated cost allocation study; an enhancement of $364,000 for one additional full-time
Assistant Pumping Mechanic and two additional full-time Electrician positions to keep up
with the maintenance demands of the City's Storm Water program; and a $249,000
increase in capital expenditures.
• Parking reflects an overall increase of$1.9 million, or 3.6%, primarily due to a projected
$2.3 million increase in operating revenues and a $1.4 million reduction in administrative
fees to the General Fund based on the FY 2018 updated cost allocation study, offset by a
$1.1 million increase in operating expenditures, which resulted in a $2.7 million increase
in the budgeted transfer to fund balance. During the budget process, the FCWPC
accepted the Administration's recommendation to allow for the City Manager to approve
a temporary parking rate increase of 100% during certain high impact events and a $30
alternative flat rate in the garages.The potential revenue resulting from this enhancement
is not being included in the FY 2020 budget.
• Convention Center reflects an overall increase of $10.6 million, or 55.0%, due to the
anticipated full re-opening of the newly reimagined Convention Center, which
encompasses 1.4 million square feet and includes a new 60,000 square-foot Grand
Ballroom, 84 meeting rooms, and a 20,000 square-foot specialty glass rooftop Sunset
Ballroom, along with new indoor and outdoor spaces. The budget includes a $1.7 million
increase in contractor costs for Spectra, which manages and operates the Convention
Center's facilities. It also includes $6.7 million in expenditures related to Centerplate,
which manages and operates the Convention Center's Food and Beverage services. The
agreement with Centerplate was recently restructured to provide for the City to receive
95% of the net operating profits of the catering and food and beverage operations of the
Convention Center(after payment of all operating expenses). Prior to the new agreement,
these expenditures were not reflected in the Fund's budget. This budget also includes a
$994,000 increase in operating costs to cover the cost of the maintaining Pride Park
(formerly known as the P-Lot Park), which is a part of the Convention Center campus.
•
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Proposed Sanitation Fund Adjustments
During last year's budget process, the Administration presented to the Commission a series of
potential rate increases (residential fee adjustment, recycling fee pass-through and a franchise
fee increase on monthly gross receipts)to address the existing $855,000 structural imbalance in
the Sanitation Fund. The City Commission requested that the Administration perform a Zero-
Based Budget (ZBB) exercise for the Sanitation Division to identify multiple expenditure and
revenue options to close the imbalance.
Zero-based budgeting is a budgeting process that asks managers to build a budget from the
ground up, starting at zero. The Administration first started with defining the Sanitation Division
through the program budget as follows: Who do we do it for? Where do we do it? After the core
programs were identified, the costs, which include full time equivalent (FTE) and level of service
(LOS) were determined. Revenues were matched with their corresponding expenditures,
producing the ZBB document.
At the July 26, 2019 Budget Briefing, the Administration presented Sanitation's ZBB to the
FCWPC. In order to reduce the shortfall, the Administration proposed a combination of Sanitation
expenditure reductions and rate increases. The Committee approved the following adjustments:
Recommended Expenditure Reduction/Efficiencies
Reduction in Litter/Debris Removal Crew-$138,000
This reduction is being recommended to reduce the Sanitation department's litter/debris removal
crew by one full-time position without negatively impacting services.
Elimination of Sanitation-Funded Full-Time Code Compliance Positions-$113,000
The tasks that are performed by these two positions will be distributed among the remaining staff
to minimize the impact on the Division's operations.
Efficiency of Alternate Side Parking Pilot Program -$92.000
This reduction is being recommended as part of the Alternate Side Parking pilot initiative which
commenced in July 2019, in which designated blocks within the city will be vacant of vehicle
during short periods of time on specific days of the week, thus enabling sweeper trucks to
completely access to curbs and gutters during cleaning. If this program proves to be successful,
the impact of a citywide implementation would result in additional saving of approximately
$228,000. This will be explored further during FY 2020.
Reduction in Doggie Baa Crew- $43,000
There are dedicated crews that are responsible for refilling doggie bag dispensers citywide. This
reduction will decrease the doggie bag crew by one position, potentially resulting in dispensers
being refilled less frequently.
The following two reductions were explored during the budget process but are not recommended
at this time. The Administration will pursue these options further during FY 2020.
• Residential Backyard Service
The City has contracted with residential trash service providers to provide for three trucks
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to service the single-family homes with backyard service twice per week throughout the
City. The City of Coral Gables and the Village of Key Biscayne provide a similar LOS. In
comparison, the City of Coral Gables charges an annual fee of $750 and the Village of
Key Biscayne charges$645 as compared to the City of Miami Beach a current annual fee
of$543.96. While this is lower, other nearby residents without such a premier service, pay
less in annual fees as noted in the chart below:
MUNICIPALITIES ANNUAL FEE POINT OF SERVICE
tarn •ade 41"111101111$464 Curbside
Bal Harbour $457.20 Curbside
North Miami Beach $450 Curbside
of Miami $380 Curbside
Hialeah $360 Curbside
North Miami $357 Curbside
011171,17":11111.111• $273.60 Curbside
With the potential savings of 15 to 20 percent, it is worth exploring potential adjustments
to this program, such as charging separately for this service on request.
• Elimination of the Big Belly Program
Big Belly solar trash compactors have been installed on Washington Avenue, and
following a pilot program, the revised agreement was executed in 2017. This program is
estimated to cost the City approximately $231,000. The contract's initial term will expire
in February 2021. Should the City terminate the agreement for convenience prior to the
completion of the current term,the remaining monthly service fee for the entire term would
_ need to be paid in addition to a removal fee not to exceed $500 per station. Therefore,
any termination of the program prior to the end of the term will not necessarily become a
reduction of the year in which it is terminated. There are additional expenses such as
repairs, insurance, and taxes that are incurred yearly that would be eliminated with the
termination of the agreement.
Recommended Revenue Enhancements
Increasing Franchise Fees-$83,000
The City Commission adopted Ordinance No. 90-2742 providing for Non-Exclusive Waste
Contractor Franchise Agreements on October 1, 2003. Chapter 90 of the Miami Beach City Code,
Section 90-221 provides for regulations, fees and procedures, and specifies that the City has the
option of raising the franchise fee once yearly, said raises not to exceed two percent (2%). The
last increase to the franchise fees per Resolution 2007-26658 increased the franchise fee from
16%to 18%, effective October 1, 2007.
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Any fee increases that affect solid waste franchisees that provide service to commercial accounts
and multi-family units get passed through to the end user via individual contract increases by the
hauler. Increasing the franchise fee from eighteen (18%) percent to twenty (20%) percent will
generate additional revenue in the Sanitation Budget of approximately $83,000 for FY 2020.
Multiple municipalities were contacted regarding their franchise fee rates. The municipalities that
responded are listed below. This increase keeps the City of Miami Beach fees at or below other
municipalities as shown in the comparison fee chart provided:
•
M uni dpalitles Percentage
Hialeah 25%
Coral Gables 22%
North Miami 20%
North Miami Beach 20%
Miami Beach 20%(Proposed)
Increasing the Roll Off Fee- $21,000
The City Commission adopted Ordinance No. 2008-3616 on September 17, 2008 amending the
on-street and off-street permit fee for roll-off waste containers serviced by licensed contractors
from 16% to 18% of the licensee's total monthly gross receipts. Currently,the roll-off contractor's
monthly gross receipts are approximately$515,740. This equates to$92,833 per month that the
City is collecting on their monthly gross receipts.
Historically,the on-street and off-street permit fees for roll-off waste containers has been the same
fee as the franchise fee charged to solid waste contractors.The fee increase will affect solid waste
licensees that provide roll-off service to commercial and residential accounts. This fee has not
been increased in 10 years. The additional revenue collected would be approximately$21,000.
After incorporating the recommended expenditure reductions/efficiencies and revenue
enhancements mentioned above, the proposed FY 2020 Sanitation budget reflects an overall
increase of $28,000, or 0.1%. If the Committee's recommendations are approved by the City
Commission, the FY2020 Sanitation Fund will need to use$1.6 million in available fund balance
to balance the FY 2020 budget. Of this amount, $478,000 is the remaining operating structural
imbalance.
FY 2020 Balancing Strategies $ Full-Time
Year 1 Positions
Efficiency of Reduction in Litter/Debris Removal Crew 138,000 3.00
Elimination of Sanitation-Funded Full-Time Code 113,000 2.00
Compliance Positions (1 Vacant& 1 Filled)
Efficiency of Alternate Side Parking Pilot Program 92,000 2.00
Reduction in Doggie Bag Crew 43,000 1.00
Increasing Franchise Fees 83,000 0.00
Increasing the Roil Off Fee 21,000 0.00
Total $490,000 8.00
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Use of One-Time Sanitation Revenues for Recurring Expenditures
As previously noted, the City's policy regarding use of one-time revenues states that"the City of
Miami Beach will use one-time, non-recurring revenue for capital expenditures or one-time
expenditures and not subsidize recurring personnel, operations, and maintenance cost." The
Sanitation Fund requires the use of fund balance for recurring FY 2020 operating expenditures.
As a result, it is recommended that the Mayor and City Commission waive this policy, as adopted
by Resolution No. 2006-26341, providing for the one-time use of fund balance for the FY 2020
Sanitation Fund. During the upcoming fiscal year, the Administration will continue to explore and
recommend further actions to ensure that the Fund will move toward being structurally balanced.
PROPOSED FY 2020 INTERNAL SERVICE FUND BUDGETS
Internal Service Funds are comprised of Central Services, Fleet Management, Information
Technology, Risk Management, Medical and Dental, and Property Management. The FY 2020
budgets for Internal Service Funds is $98.9 million, which is an increase of$2.6 million, or 2.7%,
over the FY 2019 budget.
A major driver of the FY 2020 budget increase is the $1.4 million increase in the Fleet
Management budget. As noted at the May 21st Budget Workshop, due to fiscal constraints, the
City has delayed some vehicle and equipment replacements and funded purchases with
equipment loans versus cash. In order to address this concern, the FY 2020 budget includes a
$1.0 million increase in vehicle and equipment expenditures to be cash-funded using funds made
available via the fourth RDA amendment.
The Internal Service Funds' increase also resulted from a $1.3 million increase in the Property
Management Fund budget due to a $661,000 increase in vehicle replacements, a $217,000
increase in contract maintenance costs,and a$435,000 increase in other operating expenditures.
Internal Service costs are completely allocated to the General Fund and Enterprise Fund
departments, as well as Special Revenue Funds. The Risk Management Fund, however,
reimburses the General Fund for the cost of legal services provided.
PROPOSED FY 2020 RESORT TAX FUND BUDGET
2% Resort Tax Fund
At the May 21, 2019 Commission Budget Workshop, the Mayor and City Commission were
briefed regarding the Preliminary FY 2020 Resort Tax budget.
At the July 19, 2019 FCWPC meeting, the Administration discussed the Resort Tax budget in
further detail. Based on actual collections as of April 2019, the projected Resort Tax surplus for
FY 2020 was $750,000 assuming a 1% increase over prior year collections thru September 2019
and a 2% increase in collections over FY 2019 year-end projections.
As a result of the preliminary $750,000 surplus projected for FY 2020, the 'Administration
recommended a combination of expenditure refinements and enhancements, which if approved
by the Committee, would have resulted in a balanced budget.
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FY 2020 Balancing Strategies $
Preliminary Surplus $750,000
Recommended Expenditure Enhancements (552,000)
Expenditure Refinements (198,000)
Recommended"One-Time"Expenditure Enhancements (1,900,000)
Use of Prior Year Fund Balance for"One-Time"Enhancements 1,900,000
Net $ 0
The Committee accepted the Administration's recommendations as noted above.
Adjustments Subsequent to Budget Briefings
Over the summer recess, the Administration further refined the FY 2020 Proposed budget based
on recommendations from the Budget Briefings, updated FY 2019 third quarter projections, and
refinements to recommended enhancements. Theseadjustments resulted in the changes below.
Recurring Expenditure Enhancements: ($90,000)
• Increase in Sponsorship for Miami Beach Pride Festival: ($90,000)
One-Time Expenditure Enhancements: $42,000
• Enhanced Service Shopper Program: $21,000
• Film, Television and Photography Strategic Plan: $21,000
Revenue Refinements: $152,000
• Increase in projected 2% Resort Tax collections based on actuals as of June 2019:
$152,000
Expenditure Refinements: ($62.000)
• Finalization of Internal Service Allocations: ($32,000)
• Finalization of Health Insurance Costs: $9,000
• Increase in Operating Contingency: ($39,000)
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FY 2020 Balancing Strategies $
Preliminary Surplus $750,000
Revenue Refinements 152,000
Recommended Expenditure Enhancements (642,000)
Expenditure Refinements (260,000)
Recommended"One-Time"Expenditure Enhancements (1,942,000)
Use of Prior Year Fund Balance for"One-Time" Enhancements 1,942,000
Net $0
PROPOSED FY 2020 RESORT TAX FUND BUDGET
Based on the direction given at the various Budget Briefings during the summer, and the budget
adjustments made over the summer recess,the Administration proposes the FY 2020 Resort Tax
Fund budget as noted below, which, if approved, will result in a balanced budget.
September 11, 2019 Proposed Budget $
Revenues 93,627000
Expenditures 93,627,000
Surplus!(Gap) $ 0
Recommended Resort Tax Enhancements—Attachment C ($642,000)
Attachment C includes a listing of all proposed FY 2020 enhancements requested by departments
during the budget process, which includes detailed descriptions and those recommended by the
Administration. For FY 2020, the Administration is recommending the following recurring
enhancements for the Resort Tax Fund:
FY 2020 Expenditure Enhancements -- $
Year 1
Tourism Of Duty Police Services(TOPS)Program 151,000
Additional Enhanced Holiday Lighting 140,000
Contribution to the Miami Design Preservation League(MDPL) 100,000
for Art Deco Weekend
Additional Cultural Arts Programming 100,000
Increase in Sponsorship for Miami Beach Pride Festival 90,000
Bi-Annual Painting of Lifeguard Towers 36,000
Miami Beach Pride Ferris Wheel 25,000
Total $642,000
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Recommended "One-Time" Resort Tax Enhancements —Attachment C ($1,942,000)
In addition, the following Resort Tax items, which are recommended for funding in FY 2020, are
one-time expenditures, and as such, can be funded utilizing fund balance pursuant to Resolution
No. 2006-26341:
FY 2020 Expenditure Enhancements $
Year 1
Police Services-Super Bowl 2020 1,500,000
City Services-Super Bowl 2020 250,000
Orange Bowl Sponsorship 150,000
Enhanced Service Shopper Program 21,000
Film,Television and Photography Strategic Plan 21,000
Total $ 1,942,000
The FY 2020 Resort Tax budget is $93.6 million, which is an increase of$4.2 million, or 4.7%,
from the adopted FY 2019 budget. This increase includes a projected increase in Resort Tax
revenues based on the following assumptions: actual collections thru June 2019, with a one
percent increase over FY 2018 actuals from July 2019 through September 2019 and a two percent
increase over total projected FY 2019 collections. The Administration will continue to monitor
these revenues over the upcoming months. The FY 2020 Resort Tax budget includes:
• $36,757,000 provided to the General Fund.This reflects an increase of$921,000, or 2.6%,
over the FY 2019 contribution of $35,836,000 provided to the General Fund to support
continuing tourism eligible expenditures such as Code enforcement, cleanliness, the Park
Ranger program, homelessness at Lummus Park, increased support for the Miami Beach
Botanical Gardens and the City's cultural facilities, public safety programs such as Ocean
Rescue, Police services on Lincoln Road, Ocean Drive/Lummus Park, Collins Avenue,
Washington Avenue, ATV officers, Boardwalk security, special traffic enforcement and
staffing during high impact periods. Funding also supports Code Compliance enforcement
in the entertainment areas, a portion of the operational costs of the Department of Tourism
and Cultural Development and Economic Development Department, and a portion of the
management agreements for operations of the Bass Museum, Colony Theatre, and Byron
Carlyle Theatre.
• $7,127,000 to the Greater Miami Convention and Visitors Bureau (GMCVB) based on a
new performance-based contract executed January 2016.
• $4,953,000 for enhancing City services, inclusive of Goodwill Ambassadors during High
Impact periods such as Memorial Day, July 4th, Spring Break, and Art Basel.This includes
a one-time enhancement of $1,500,000 over FY 2019 funding for additional Police
services and resources anticipated to be needed during Super Bowl 2020.
• $2,940,000 contribution to the Miami Beach Visitor and Convention Authority(VCA)based
on the legislated funding formula.
Page 1260 of 2228
Adopt Tentative Budgets for FY 2020
September 11, 2019
Page 20
• $2,539,000 provided to the Sanitation Fund. This represents a$727,000 increase over FY
2019 contribution for cleaning services provided throughout the entertainment areas. As
noted at the Commission Workshop and Budget Briefings, the Resort Tax Fund is unable
to fully fund the $3.7 million of services provided by the Sanitation Fund. This increase is
the next step of the Administration's long-term objective of fully funding services provided
by the Sanitation Fund.
• $1,000,000 (year six of a fifteen-year annual grant) contribution to Mount Sinai Medical
Center to fund the design and construction of a new emergency room facility.
• $675,000 for enhanced holiday decorations throughout the City's tourism areas. This
includes an enhancement of$140,000 over FY 2019 funding to expand holiday lighting
throughout the City's tourism areas, as further detailed in the July 1, 2019 Letter to
Commission (LTC 371-2019).
• $542,000 to support the initiative to provide better service by adding attendants to the
beachfront restrooms in Lummus Park and 21st street on weekends, holidays, and during
high impact periods.
• $350,000 contribution to partially offset expenditures for the Miami Beach Air and Sea
Show.
• New—one-time enhancement of$250,000 to partially offset expenditures for Super Bowl
2020 to support activities and fan-based events throughout the City including the Miami
Beach Convention Center.
• $207,000 in contingency for unforeseen expenditures incurred during FY 2020 high-
impact periods.
• $200,000 to continue the local Miami Beach marketing campaign, which is matched with
funds from the Greater Miami Convention and Visitors Bureau(GMCVB),the Miami Beach
Visitor and Convention Authority (VCA), and the Cultural Arts Council (CAC).
• $188,000 (increase of $115,000 over FY 2019) sponsorship to Miami Beach Pride for
expansion and growth of the annual Pride festival in FY 2020 from 2 to 3 days (increase
of$90,000 over FY 2019 to enhance Sunday programming) and rental of a ferris wheel
during the event($25,000).
• $151,000 City subsidy for the Ocean Drive Tourist Oriented Policing Services Off-Duty
Police program,which was included in the FY 2019 Resort Tax budget as a pilot program.
The program's total Off Duty Police cost is$367,000 of which the Ocean Drive Association
funds$216,000.
• New—one-time enhancement of$150,000 sponsorship to the Orange Bowl Committee to
expand and deepen the Committee's footprint in Miami Beach for the College Football
National Championship to be held in Miami in 2021.
• $135,000 for Memorial Day weekend cultural activation events.
Page 1261 of 2228
Adopt Tentative Budgets for FY 2020
September 11, 2019
Page 21
• $100,000 contribution to partially offset expenditures for Miami Design Preservation
League's Art Deco Weekend, which was a one-time expenditure funded in FY 2019.
• New—enhancement of$100,000 to provide funding for activation of cultural programming
to increase the City's portfolio of free arts and cultural events throughout the City.
• $100,000 sponsorship for the International Tennis Federation event.
• $100,000 contribution towards the July 4'h fireworks event in North Beach.
• $82,000 allocated for professional consulting fees ($61,000) and annual audit services
($21,000).
• New — enhancement of$36,000 for the painting of lifeguard stands on the beach every
other year so that they are on a constant painting cycle instead of an ad-hoc or as-needed
basis.
• New — one-time enhancement of $21,000 for Phase II of the enhanced secret shopper
program implemented on Espanola Way and Lincoln Road.
• New — one-time enhancement of $21,000 for development of the Tourism and Cultural
Development Department's Film, Television, and Photography Strategic Plan.
• $14,725,000 for North, Middle, and South Beach Quality of Life (QOL) Capital Projects
that enhance Miami Beach's tourist related areas, plus continued support of transportation
initiatives and various arts and cultural programs based on the following allocation adopted
by the City Commission commencing.FY 2019:Transportation—60%, North Beach(QOL)
— 10%, Middle Beach (QOL)— 10%, South Beach (QOL)— 10%, Arts— 10%.
• $14,725,000 for debt service associated with the Resort Tax revenue bonds issued in
2015 for the expansion and renovation of the Miami Beach Convention Center and
Convention Center Renewal and Replacement projects in accordance with Resolution
2012-27902.
BUDGET AND POSITION TRENDS
The 2016 Environmental Scan conducted as part of the strategic planning process showed that
the average daily population in the City has grown 27.2% from 2007 to 2016. Much of this
increase consists of additional other tourists(77%), seasonal residents(53%),hotel guests(40%),
and non-tourist beach visitors(40%). Having over 27.2% more people in the City over the last ten
years, without an offsetting increase in budget, can result in services becoming degraded over
time. The chart below reflects the General Fund budget and General Obligation Bond Debt
Service budget divided by the Average Daily Population (ADP) from FY 2b07 to FY 2018. The
chart shows that the General Fund Budget per ADP has increased by less than one percent each
year since FY 2007.
Page 1262 of 2228
Adopt Tentative Budgets for FY 2020
, September 11, 2019
Page 22
, General Fund and G.O. Debt by Average Daily Population FY 2007-FY 2018
$1,800
$1,600
$1,400 I I
$1,200 1 -
$1,000 I I I I I I I I I
$800 1 1 1 1 1 1 1 1 1 1 1
$600 1 1 ` 1 1 1 1 1 1 I I
$400 1 1 1 1 1 1 1 1 1 1 I
$200 I I I I I I I I I I I
$- IIIIIIIIIII
FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18
GO Debt per ADP $40 $38 $35 $33 $33 $30 $29 $29 $29 $29 $29 $29
■GFExp per ADP $1,458 $1,427 $1,346 $1,243 $1,294 $1,212 $1,258 $1,277 $1,371 $1,449 $1,530 $1,596
Total per ADP $1,498 $1,465 $1,381 $1,276 $1,327 $1,242 $1,287 $1,305 $1,400 $1,477 $1,559 $1,624
Despite the 27% growth in ADP and tourism, the City's position count is 0.1%, or 2 positions,
more in FY 2020 than in FY 2007, as reflected in the chart below. The overall position count in
FY 2020 is 28 positions less than FY 2019.
Position Count FY 2007 -FY 2020
-----•-- 2,400-----
2,000
'tY_
1,600 _ ,, ,- - eri • •
1,200
B00
_ 400
FY FY FY FY FY FY FY FY FY FY FY FY FY FY
2007 2008 2009 2010 2011. 2012 2013 2014 2015 2016 2017 2018 2019 2020
Other Funds 618 609 608 582 521 • 574 566 571 585 600 624 620 620 603
■Generol Fund I,509 1,441 1,399 1,345 1,273 1,322 1,337 1,371 1,442 1,469 1,536 1,536 1,537 1,526
Total 2,127 2,050 2,007 1,927 1,794 1,896 1,903 1,942 2,027 2,069 2,160 2,156 2,157 2,129
Page 1263 of 2228
Adopt Tentative Budgets for FY 2020
September 11, 2019
Page 23
CONCLUSION
The FY 2020 budget includes service level enhancements that address high priority needs of the
City as identified through the Commission Budget Workshop and three Budget Briefings. The
Administration recommends adoption of the attached Resolution which adopts the tentative
budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service,
and Special Revenue Funds budgets for FY 2020. The second public hearing to be held on
Wednesday, September 25, 2019, at 5:01 P.M., in the City Commission Chambers, City Hall,
1700 Convention Center Drive, 3rd Floor, Miami Beach, Florida 33139.
Attachment A— FY 2020 Revenue Enhancements
Attachment B —FY 2020 Service Reductions and Efficiencies
Attachment C— FY 2020 Enhancements
JLM/JW/TOS
Page 1264 of 2228
ATTACHMENT A
FY 2020 REVENUE ENHANCEMENTS
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CITYWIDE
The enhancement is being submitted in accordance with the
recommendation from the Finance and Citywide Projects Committee's
April 19,2019 meeting to implement automatic indexing of City fees,
not inclusive of Building fees,to the Consumer Price Index(CPI)os well
Indexing City Fees to CPI jnot including Building.General Fund $792,000
$792,000 $792,000 Multiple Programs as the consolidation of City fees into Appendix A of the City Code to
related fees) help promote transparency;eliminate inconsistencies on fees and the
location of Fees in the City Code;and streamline how the City
implements adjustments to the City fees which are all proposed to be
effective October 1,2019.
PARKING
This enhancement will amend the City Code to allow for the City
Manager to approve a temporary parking rate increase of 100%
High Impact Parking Rates• Metered Porking during certain high impact events and a$30 alternative flat rate in the
100%rote increase&Garages Alternative Rate Parking $387,000 $387,000 Services garages.The temporary parking rote changes during high impact
Flat Rate$30 events are being recommended;however,the potential revenue
resulting from this enhancement is not being included in the FY 2020
budget.
PUBLIC WORKS•SANITATION
This proposed enhancement,as presented to the Finance and
Citywide Projects Committee at its July 26,2019 3rd Budget Briefing,
will increase the fees collected by the City from the franchise waste
Increase in Franchise Fees Sanitation $63,000 $83,000 $83,000 Franchise Fees haulers from 18%to 20%for waste services provided to commercial
properties and multi-family dwellings of more than eight units.The last
increase to the franchise fees was in 2007 and the fee was increased
by 2%:
This proposed enhancement,as presented to the Finance and
Residential Collection& Citywide Projects Committee at its July 26,2019 3rd Budget Briefing,
Increase in Roil-Off Fees Sanitation $21,000 $21,000 $21,000 Disposal of Solid Waste will increase the fees collected by the City for roll-off containers that
•
are provided to contractors for construction projects from 18%to 20%,
•
which has not been increased in ten years.
-•;,„ : •
, •
RECURRING
FRequested Recommended Year 2
und
Enhancement Enhancement Impact
General Fund $792,000 $792,000 $792,000
Parking $387,000 $0 $387,000
Sanitation $104,000 $104,000 $104,000
Page 1265 012228
ATTACHMENT B
FY 2020 ONE-TIME EFFICIENCIES AND REDUCTIONS
•
PARKS & RECREATION
The City's Grounds Maintenance Contracts ore set to expire in early
Restructuring of Parks and 2020.The department is proposing waiving bid tot remain with the
Recreation Grounds Maintenance General Parks Grounds same contractors and rotes.The additional oneyear extension of the
Contract Fund $219,000 $219,000 $0 Maintenance existing grounds maintenance agreements would yield significant cost
(One-Time) avoidance while minimizing the impact to park operations,which is ,
proposed to be utilized for"one-time"FY 2020 enhancements.
PUBLIC WORKS
The City's Grounds Maintenance Contracts are set to expire in early
2020.The Administrotion is proposing waiving bid to remain with the
Restructuring of Public Works General Contract Landscape same contractors and rates.The additional one year extension of the
Grounds Maintenance Contract Fund $250,000 $250,000 $0 Maintenance existing grounds maintenance agreements would yield significant cost
(One-Time) avoidance white minimizing the impact to operations,which is
proposed to be utilized for"one-time"FY 2020 enhancements.
ONE-TIME
Requested Recommended Year 2
Fund Efficiency/ Efficiency/ Impact
Reduction Reduction
General Fund $469,000 $469,000 $0
•
1
Page 1266 of 2228
ATTACHMENT B
FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS
CITYWIDE
This proposed reduction will reduce the amount budgeted annually for
Citywide Tuition Reimbursement General $100,000 $100,000 $100,000 Employee Costs Employee Tuition Reimbursement to match anticipated demand.The
Fund objective of the City's Tuition Reimbursement Program is to encourage
employees to continue their education as part of the City's efforts.
During development of the FY 2020 budget process,all positions were
budgeted to include a 1%Cost of Living Adjustment(COLA)effective
Elimination of 1%COLA in April
2020 for Positions$100,000 and General $1 11,000 $111,000 $111,000 Multiple Programs April 1,2020.As part of the Administration's ongoing efforts to identify
Fund savings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an
annual salary of$100,000 or more for FY 2020.
CODE COMPLIANCE
Reclassification of Assistant Director This proposed reduction will reclassify one of Iwo existing Assistant
General
Position to an Administrative Fund $30,000 $30,000 $38,000 Field Operations Director positions in this department to an Administrative Manager
Services Manager Position(Vacant) position with no anticipated service impact.
Elimination of Full Time Code General The tasks performed by this position will be distributed among the
Compliance Officer I Position Fund $62,000 $62,000 $62,000 1 Field Operations remaining staff to minimize the impact on the Department's operations.
(Vacant)
COMMUNICATIONS
Elimination of Full-Time Marketing GeneralThe tasks performed by this position will be distributed among the
and Communications Position Fund $97,000 $97,000 $121,000 1 Multiple Programs remaining staff to minimize the impact on the Department's operations.
1
Page 1267 of 2228
ATTACHMENT B
FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS
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.I'' '•%i t,d Y� •L ". ., iR.L`:>, . .L�;r�:', �� ,'.n,�•• .•eax^. ... . .. ..
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FIRE
During FY 2018,the Department of Emergency Management began
implementation of the Everbridge emergency notification/monitoring
General Emergency system to replace the CodeRed system.This new system known as
Elimination of CodeRed System $46,000 $46,000 $46,000 MBAIert'has been rolled to the public and its basic system
Fund Operations configuration is accessible through Everbridge's contract with the State of
Florida at no cost to the City.This efficiency eliminates the funding for the
"Code Red"system which will have no impact on the delivery of service.
Elimination of Full-Time Emergency. General The tasks of the eliminated Full Time Office Associate IV will be
Management Position(Filled) Fund $46,000 $46,000 $60,000 1 Administration distributed among the remaining staff in Emergency Management to
minimize the impact on operations.
The elimination of the Full Time Data Entry Clerk impacts the Fire
Elimination of Full-Time Doto Entry General Prevention program.The tasks that are performed by this position will be
$53,000 $53,000 $53,000 1 Fire Prevention
Clerk Position(Vacant} Fund distributed among the remaining staff to minimize the impact on the
Division's operations.
The Fire Department's annual budget includes funding allocated for
miscellaneous travel and training,as well as funding set-aside as a grant
Reduction of Miscellaneous General match for any potential grants that the Department may be eligible to
Operating Expenditures including Fund $103,000 $103,000 $103,000 Multiple Programs applyg year. funding
for throughout the While these reductions will reduce
Travel and Training • allocated for the purposes previously mentioned,the Department will
leverage existing resources to ensure service levels are net impacted.
FLEET MANAGEMENT
During development of the FY 2020 budget process,all positions were
budgeted to include a 1%Cost of Living Adjustment(COLA)effective
Elimination of 1%COLA in April Internal April 1,2020.As port of the Administration's ongoing efforts to identify
or Positions$100,000 and Service $1,000 $1,000 $1,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would
over(
over{Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an
annual salary of$100,000 or more for FY 2020.
2
Page 1268 of 2228
•
ATTACHMENT B
FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS
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HUMAN RESOURCES
• As part of the Administration's efforts in identifying savings to balance
General
Reduction of Travel and TrainingProgramsthe FY 2020 budget,this proposed reduction would reduce the annual
Fund $5,000 $5,000 $5,000 Multiple amount allocated in the Human Resources Department for travel and
training.
During development of the FY 2020 budget process,all positions were
Elimination of 1%COIR in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective
2020 for Positions$100,000 and Internal $2,000 62,000 $2,000 Multiple Programs April 1,2020.As part of the Administration's ongoing efforts to identify
Service savings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) — eliminate the 1%COIA budgeted for all Unclassified positions with an
annual salary of$100,000 or mare for FY 2020.
INFORMATION TECHNOLOGY
During development of the FY 2020 budget process,all positions were
Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective
2020 for Positions$100,000 and Internal $9,000 $9,000 $9,000 Multiple Programs April 1,2020.As part of the Administration's ongoing efforts to identify
Servicesavings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an
annual salary of$100,000 or more for FY 2020.
• PARKING
The Parking Department reduced 100 parking stations in FY 2019
Metered Parkin resulting in o total of 753 parking pay stations available citywide for
Increase Space Between Pay Enterprise $63,000 $63,000 $63,000 g metered on-street and off-street parking.This reduction would reduce the
Stations Services total by on additional 50 pay stations for FY 2020 resulting in a
decrease in contracted maintenance,warranty,and collection services.
With new technology and equipment,the sign making process has
changed to a more efficient process significantly improving the time
Convert Full-lime Sign Maker Metered Parking needed for each sign.Additionally,the City has standardized and
Enterprise $49,000 $49,000 $59,000 1 1 Services redesigned the signs to be able to more efficientlycustomize as needed.
Position to Part-Time(Filled) 9
Conversion of this full-time position to part-time will allow for scheduling
flexibility.
3
Page 1269 of 2228
ATTACHMENT B
FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS
,. : ;...!
• ,..,:,0100000040;p:v.:. „Rzo.r,•,,r;r10041 i,„Jv • • : . 4 ", .1-2-n;1 `I,.5• -": "klr ""'""76' PPM . kr:1`e:7.
: irl1r0 • • :
In FY 2016,additional Freight Loading Zone(FLZ)enforcement positions
Elimination of Full-Time Parking were added to the Parking Department budget.As a result of metered
Freight Loading Zone Positions Enterprise $124,000 $124,000 $157,000 2 Enforcement parking utilization decreasing by approximately 10%since FY 2016,
(Vacant) this proposed efficiency would eliminate two full-time positions without
impacting enforcement due to the decrease in parking utilization.
The Police Deportment,in conjunction with the Parking Department,has
assessed private security guard coverage throughout the City's municipal
Maintenance and parking garages during holidays,weeknights,and weekends.As a result
Reduction of Contracted Security in Enterprise $81,000 $81,000 $81,000 Operation of of the recently completed security assessments,it proposed that coverage
Parking Garages Municipal Parking be adjusted in each garage based on everyday needs,volume at peak
Garages limes,and a review of police incident reports for each garage,which
will result in anticipated savings without impacting public safeiyin the
garages.
The Police Department,in conjunction with the Parking Department,hos
assessed private security guard coverage throughout the City's municipal
Maintenance and parking garages during holidays,weeknights,and weekends.As a result
. Reduction of Contracted Security in Special $32,000 $32, 00 $32,000 Operation of of the recently completed security assessments,it proposed that coverage
0
7th Street Garage Revenue Municipal Parking be adjusted in each garage based on everyday needs,volume at peak
Garages times,and a review of police incident reports for each garage,which
will result in anticipated savings without impacting public safety in the
garages.
The Police Deportment,in conjunction with the Parking Department,has
assessed private security guard coverage throughout the City's municipal
Maintenance and parking garages during holidays,weeknights,and weekends.As a result
Reduction of Contracted Security in RDA $68,000 $68000 $68,000 Operation of of the recently completed security assessments,it proposed that coverage
,
RDA Anchor Garage Municipal Parking be adjusted in each garage based on everyday needs,volume at peak
Garages times,and a review of police incident reports for each garage,which
will result in anticipated savings without impacting public safety in the
garages.
•
4
Page 1270 of 2228
ATTACHMENT B
FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS
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•
The Police Department,in conjunction with the Parking Department,has
assessed private security guard coverage throughout the City's municipal
Maintenance and parking garages during holidays,weeknights,and weekends.As a result
Reduction of Contracted Security in RDA $37,000 $37,000 $37,000 Operation of of the recently completed security assessments,it proposed that coverage
RDA Pennsylvania Avenue Garage Municipal Parking be adjusted in each garage based on everyday needs,volume at peak
Garages times,and a review of police incident reports for each garage:which
• will result in anticipated savings without impacting public safety in the
garages.
During development of the FY 2020 budget process,all positions were
Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA}effective
April 1,2020.As part of the Administration's ongoing efforts to identify
2020 for Positions$100,000 and Enterprise $6,000 $6,000 $6,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted.For all Unclassified positions with an
annual salary of$100,000 or more For FY 2020.
PARKS& RECREATION
With the elimination of these vacant positions,the deportment will be
ensuring that the responsibilities tied to each of these positions will be
• distributed among other filled positions.Although through the
Elimination of Full-Time and Part- department's efforts to split these responsibilities with minimal effects to
General
Time Parks and Recreation Positions fund $313,000 $313,000 $338,000 2 8 Multiple Programs the park users,it will hove limited impact on department operations.For
(Vacant) example,by eliminating the 4 port-time Bus Driver Positions to drive
buses for After-School Programs and Summer Camps,Municipal Service
Worker positions will continue to drive the buses instead of working on
their sole responsibilities at the park facilities.
Through this efficiency,the Parks and Recreation Department pioposes
Outsourcing of Miami Beach Tennis that the Miami Beach Tennis Center be outsourced eliminating all related
General Miami Beach Tennis
Center(Net Impact Assuming Fund $182,000 $182,000 $171,000 3 4 Center operating revenues and expenditures currently received and funded by
Effective Date of January 1,2020) the City and instead'only collecting certain revenues from the awarded
contractor.
•
5
Page 1271 of 2228
ATTACHMENT B
FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS
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POLICE
The Police Deportment has assessed private security guard coverage in
City during weekdays,holidays,weeknights,and weekends.As a result
Reduction of Contracted Security in General $57,000 $57,000 $57,000 Multiple Programs of the recently completed security assessment,it proposed that coverage
City Hall Fundg be adjusted in City Hall based on everyday needs,volume at peak times,
and a review of police incident reports,which will result in anticipated
savings without impacting public safety in City Hall.
•
The Police Department's annual budget includes funding allocated for
miscellaneous operating expenditures such as replocement of window
Reduction of Miscellaneous Police General $197,000 $197,000 $197,000 Multiple Programs bars in vehicles,vehicle rentals for investigations,additional ammunition,
Operating Expenditures Fundand equipment.While these reductions will reduce funding allocated for
the purposes previously mentioned,the Deportment will leverage existing
resources to ensure service levels are not impacted.
PROPERTY MANAGEMENT
During development of the FY 2020 budget process,all positions were
budgeted to include a 1%Cost of Living Adjustment(COLA)effective
Elimination of 1%COLA in April Internal April 1,2020.As part of the Administration's ongoing efforts to,identify
2020 for Positions$100,000 and Service $2,000 $2,000 $2,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an
annual salary of$100,000 or more for FY 2020.
PUBLIC WORKS
The eliminated position maintains utility records,inspections on the City's
bridges,seawalls,storm water,sanitary sewer,water,and street lighting
Elimination of Full-Time Engineering General
Assistant I Position(Vacant) Fund $58,000 $58,000 $72,000 1 Capitol Projects systems. The tasks that are performed by this position will be distributed
among the remaining staff to minimize the impact on the Division's
operations.
The Street Lighting Tech I maintains and repairs City owned streets and
Elimination of Full-Time Street beach walk lights and controct management of street lights located on
Lighting Technician I Position General $54,000 $54,000 $67,000 1 Street Light Operating Florida Department of Transportation roadways.The tasks that are
(Vacant) Fund &Maintenance performed by this position will be distributed among the remaining staff
to minimize the impact on the Division's operations.
The elimination of this position in the Greenspace Management Division
Elimination of Full-Time Office General
Associate IV Position(Vacant} Fund $57,000 $57,000 $71,000 1 Administration would result in the redistribution of administrative tasks to other
Greenspace Management personnel.
6
Page 1272 of 2228
•
ATTACHMENT B
FY 2020 RKURRING EFFICIENCIES AND REDUCTIONS
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•
Pr IMI
As part of the Administration's efforts in identifying savings to balance
General
Reduction of Travel and Training Fund $5,000 $5,000 $5,000 Multiple Programs the FY 2020 budget,this proposed reduction would reduce the annual
amount allocated in the Public Works Department for travel and training.
PUBLIC WORKS- SANITATION
This reduction is being recommended as port of the Alternate Side
Elimination of Full-Time Municipal P Litter Control&Debris Parking pilot initiative(scheduled to begin in July,2019),in which
Service Worker I Positions(Vacant)
Enterprise $92,000 $92,000 $112,000 2 Removal designated blocks within the city will be vacant of vehicle during short
periods of time on specific days of the week,thus enabling sweeper
trucks to completely access to curbs and gutters during cleaning.
Liner Control Debris This reduction is being recommended to reduce the Sanitation
Reduction in Litter/Debris Removal Enterprise $138,000 $138,000 $168,000 3 Deportment's litter/debris removal fly squads by one full-time position •
Crew Removal without negatively impacting services.
Elimination of Sanitation-Funded Full- The tasks that ore performed by these two positions will be distributed
Time Code Compliance Positions(1 Enterprise $113,000 $113,000 $143,000 2 Code Enforcement among the remaining staff to minimize the impact on the Division's
Vacant& 1 Filled) operations.
There are dedicated crews that are responsible for refilling doggie bag
Elimination of Full-Time Municipal dispensers citywide.This reduction will reduce the doggie bag crew by
Enterprise
$43,000 $43,000 $54,000 1 Doggie Bags
Service Worker 1Positions(Vacant) one position potentially resulting to dispensers being refilled less
frequently.
During development of the FY 2020 budget process,all positions were
Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective
2020 for Positions$100,000 and Enterprise $2,000 $2,000 $2,000 Multiple Programs April 1,2020.As part of the Administrations ongoing efforts to identify
savings-to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an
annual salary of$100,000 or more for FY 2020.
Page 1273 of 2228
ATTACHMENT B
FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS
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PUBLIC WORKS - SEWER
During development of the FY 2020 budget process,all positions were
budgeted to include o 1%Cost of Living Adjustment(COLA)effective
Elimination of 1%COLA in April April 1,2020,As part of the Administration's ongoing efforts Ic'identify
2020 for Positions$100,000 and Enterprise $2,000 $2,000 $2,000 Multiple Progroms savings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an
annual salory_of$100,000 or more for FY 2020.
PUBLIC WORKS - STORM WATER
Storm water Pump The number of pump stations have increased from 37 to 49.Some of
these pump stations will include the use of permanent generators,which
Rent Building&Equipment Enterprise $270,000 $270,000' $270,000 Station Maintenance
will reduce the need for portable pumps and portable generators for the
&Repairs areas surrounding these pump stations.
The Storm Water system's pump station amount has increased from 37 to
49,with more expected to come online over the next few years.In an
Storm water Pump effort to save costs and improve our level of service,the Storm water in-
Contract Maintenance Enterprise $46,000 $46,000 $46,000 Station Maintenance house team will emphasize providing more preventative maintenance
&Repairs services in-house to ensure the cleanliness and effectiveness of the overall
system.With more preventative maintenance,it will reduce the need for
the division to rely on contractors for frequent maintenance services.
During development of the FY 2020 budget process,all positions were
budgeted to include a 1%Cost of Living Adjustment(COLA)effective
Elimination of 1%COLA in April April 1,2020.As part of the Administration's ongoing efforts to identify
2020 for Positions$100,000 and Enterprise $2,000 $2,000 $2,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an
annual salary of$100,000 or more for FY 2020.
PUBLIC WORKS -WATER
Elimination of this position in the Public Works Deportment will result in
Elimination of Backflow Coordinator
Enterprise $66,000 $66,000 $82,000 1 Water Quality the assigned functions of this position being redistributed amongst
Position(Vacant) existing personnel.
8
Page 1274 of 2228
. ATTACHMENT B
FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS -
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During development of the FY 2020 budget process,all positions were
budgeted to include a 1%Cost of Living Adjustment(COLA)effective
Elimination of 1%COLA in April April 1,2020.As part of the Administration's ongoing efforts to identify
2020 for Positions$100,000 and Enterprise $2,000 $2,000 $2,000 Multiple Programs
savings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an
.
annual salary of$100,000 or more for FY 2020.
TOURISM&CULTURAL DEVELOPMENT
As part of the Administration's efforts in identifying savings to balance
General the FY 2020 budget,this proposed reduction would reduce the annual
Reduction of Travel and Training $5,000 $5,000 $5,000 Multiple Programs
Fundamount allocated in the Tourism&Cultural Development Department for
travel and training.
TRANSPORTATION
Traffic Monitoring S.
and Management/ The City of Miami Beach is the only City with a dedicated Rood Ranger
Traffic Congestion Field Specialist Special $223,000 $223000 $278,000 4 Intelligent program.Elimination of these four positions will redistribute their work to
,
Positions(Filled) Revenue Transportation System the Florida Department of Transportation's(FDOT)Rood Ranges and
and Smart Parking Police traffic personnel.
System(ITS/SPS)
...
. ..
. During development of the FY 2020 budget process,all positions were
Elimination of 1%COLA in April • budgeted to include a 1%Cost of Living Adjustment(COLA)effective
2020 for Positions$100,000 and
$2,000 $2,000 $2,000 Multiple Programs
Special April 1,2020.As part of the Administration's ongoing efforts to identify
Revenue savings to balance the FY 2020 budget,this proposed reduction would
over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with on
annual salary of$100,000 or more for FY 2020.
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RECURRING
Requested Recommended
Year 2
Fund Efficiency/ Efficiency/
Impact
Reduction Reduction
General Fund $1,581,000 $1,581,000 $1,682,000
$11,000 $11,000 $11,000 Internal Service impact(%based on FY 2020 Preliminary Allocations)
$1,592,000 $1,592,000 $1,693,000
Internal Service $14,000 $14,000 $14,000
RDA $105,000 $105,000 $105,000 '
Enterprise $1,099,000 $1,099,000 $1,249,000
Special Revenue $257,000 $257,000 $312,000
9
Page 1275 of 2228
ATTACHMENT C
FY 2020 ONE-TIME ENHANCEMENTS
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CITYWIDE
As port of the City's ongoing FY 2020 Capital Budget development
process,this enhancement is being submitted to provide additional
• funding capacity for unfunded Capital PayGo project requests
submitted during the FY 2020 Capital Budget development process.
General Fund This one-time enhancement request is being proposed as a companion
Additional Capital Pay-Go General $469,000 $469,000 $0
Contribution(One-Time) Fund Capital Projects item to the proposed one-time FY 2020 reduction of the citywide
grounds maintenance contracts for Public Works and Parks.Itis_,
important to nale-that this recommended enhancement is subject t*t
approval of th€one-time citywide grounds maintenance contract
tesluclian of$4.69,040 recommended for EY.2020
This enhancement request is being submitted for continuation of the
City's support of the University of Miami's PrEP Mobile Wellness
Clinic.As part of the FY 2018 budget,the City provided the University
of Miami(UM)with a one-time$250,000 contribution to support
operational costs fora PrEP Mobile Clinic on Miami Beach to reduce
the rate of new human immunodeficiency virus(HIV)infections on
Miami Beach.This additional one-time request of$250,000 for FY
Continuation of University of General Grants&
Miami PrEP Mobile Wellness Clinic Fund $250,000 $250,000 $0 Contributions 2020 will be used to continue services at the existing location and to
Contribution(One-Time) expand the program to on additional location in the North Beach
area.UM will use a portion of the funding to subcontract with
Prevention305 for online outreach and to provide in-person assistance
with navigation to a PrEP appointment.This proposed enhancement is
being recommended per the recommendation of the Finance and
Citywide Projects Committee at the July 31,2019 meeting as an
additional"onetime"contribution for FY 2020.
This enhancement request is being submitted per the discussion of the
Finance and Citywide Projects Committee at its July 31,2019 meeting
to review the Mayor's panel on Ocean Drive Safety,Security,and
Infrastructure Subcommittee's motion for an enhanced secret shopper
program as an investigative tool on Ocean Drive,Collins Avenue,
Enhanced Secret Shopper Program Washington Avenue, Espanola Way,and Lincoln Road.Phase I
(One-lime) Resort Tax $21,000 $21,000 $0 Excellence Programs (funded in FY 2019)would include Ocean Drive,Collins Avenue,and
Washington Avenue at an estimated cost of$25,000 for one quarter
while Phase II would include Espanola Way and Lincoln Road at an
estimated cost of$21,000 for one quarter in FY 2020 that would fund
the salaries and dining costs for two part-time staff members to assess
approximately 65 establishments.
1
Page 1276 of 2228
'ATTACHMENT C
FY 2020 ONL4IME ENHANCEMENTS
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COMMUNICATIONS �•
This one-time enhancement request will continue marketing and
communications outreach that began in FY 2019 regarding Citywide
Resilience Program General resilience efforts with residents and the community to better understand
Communications(One-Time) Fund $100,000 $100,000 $0 Multiple Programs resiliency concepts and what the City of Miami Beach is doing to
remain resilient.Funds would be used primarily for community
meetings,direct mailings,and targeted marketing. -
ECONOMIC DEVELOPMENT
• On January 19,2019,the Administration retained Business Flare,LLC
• to explore a Finding of Necessity for the potential creation of a
North Beach CRA Redevelopment General Economic Community Redevelopment Area(CRA)in the North Beach area of
Plan(Ona-Time) Fund $35,000 $35,000 $0 Development Miami Beach.Following completion and consideration of the Finding
of Necessity,should the City move forward with the creation of a CRA
in North Beach,there will be a need to prepare a Community
Redevelopment Plan for the new area.
Develop a data-driven strategic planning process that will meet the
following objectives:(1)create a forward-thinking economic vitality
strategy for Miami Beach that encompasses existing conditions and
• competitive advantages,considers the City's unique position in the
greater Miami region,and anticipates future market shifts in
Create an Economic Vitality General $200,000 $200,000' $0 Economic demographics and lifestyles;(2)refresh the mission,services and
Strategic Plan(One-Time) FundDevelopment structure of the City's economic development deportment;(3)engage
City staff,business and civic leaders,and other community
stakeholders in a participatory process to develop the economic vitality
strategic plan;(4)develop recommendations to guide economic vitality
to enhance its value proposition for all community stakeholders.
•
South Beach Store Front Covers General Economic Funding for store front covers has been allocated during FY 2019 for
(One-Time) Fund $35,000 $35,000 $0 Development North and Mid Beach.This enhancements provides funding for South
Beach to facilitate a holistic approach across the City.
2
Page 1277 of 2228
ATTACHMENT C
FY 2020 ONE-TIME ENHANCEMENTS
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A parklet is a small park,plaza,or creative public space that is
physically installed in on on-street parking space. On July 8,2015,
the Mayor and City Commission adopted Resolution No.2015-
29085,accepting the recommendation of the land Use and
Development Committee regarding the creation of a process and
Washington Avenue Parklets General $50 000 50 000 $0 Economic criteria for applications for parklets on a temporary basis,and further
(One-Time) Fund , $ ,
Development directing the Administration to develop criteria and a procedure for
approval of parklets to be installed on a temporary basis on
Washington Avenue between 5th Street and Lincoln Road.This
enhancement is being submitted per the recommendation of the
Finance and Citywide Projects Committee at its May 29,2019 •
meeting.
The small business development programs will be dedicated to helping
existing and new businesses grow and prosper by providing free and
Small Business Development General
$75,000 $75,000 $0 Economic confidential consulting and no-or low-cost training programs.The
Program(One-Time) Fund Development programs may help create and retain jobs,secure loans,increase
sales,win government contracts,develop strategic business/marketing
plans,and more.
Develop,coordinate,and design template profiles(developing two
Marketing/Branding"Marketplace
and four-page formats)that will include information such as narratives,
General Economic
Profiles" Development
$50,000 $0 market information,tables,maps and photos.The templates will be
Fund
(One-Time) designed utilizing information from the City and/or other sources such
as new illustrations/art or the purchase of photography.
This enhancement request is to provide funding for the City to bring
General Economic utilities to Lot 4 of the West lots site and Economic Development
Hydroponics Farm(One-Time)
Fund $50,000 $0
Development acknowledges such improvements are necessary in order to operate
on the site.These utilities are needed to operate the site or the
hydroponic form cannot be implemented.
3
Page 1278 of 2228
ATTACHMENT C
FY 2020 ONE-TIME ENHANCEMENTS
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ENVIRONMENT& SUSTAINABILITY
This project includes the development and installation of signage
throughout our parks,beach walks,and greenspace that communicate
various resiliency themes including sea level rise,climate change,
Resiliency Signage(One-Time Special cy climate adaptation efforts,climate mitigation,water quality protection,
Resilien
$50,000 $50,000 $50,000 waste reduction/litter/pollution prevention,sea turtle nesting
Over Two Years Revenue Engagement
habitation,alternative transportation,and tree protection.It is
proposed that one-time use of Sustainability Fund Balance be utilized
to supportlhis enhancement thot.ia expected to span over a two year
period to be completed.
The enhancement request would fund Phase II which provides pruning
Pine Tree Drive Australian Pines General of Australian Pines along Pine Tree Drive from 41st to 46th Streets.
Fund $123,000 $123,000 $0 Reforestation Phase I from 28th to 41st Street was funded in FY 2019,The need for
Pruning(One-Time)rive Australian
pruning is based on a consultant's report that identified that 80%of
the trees require retrenchment pruning due to safety concerns.
This enhancement will extend the Artist in Public life residency for an
additional year.Over the course of the next year,the artist will focus
Artist in Public life Residency(One General Resiliency on engaging more city departments and creating more public
Time) Fund $75,000 $0 Engagement engagement opportunities.This enhancement will be jointly managed
by the Tourism&Cultural Development and Environment&
Sustoinobiliy Departments.
HOUSING & COMMUNITY SERVICES
The Office of Housing and Community Services Department will be
relocated to multiple sites,including an offsite trailer.Due to the limited
Go Digital(One-Time Over General space,the digitizing of files and documents will allow employees to
$105,000 $105,000 $77,000 Multiple Programs easilyaccess files and information in a timelymanner.This
Two Years) Fund
enhancement will provide funding for two temporary employees to
scan all documents/client files into a secured database for two years.
4
Page 1279 of 2228 --
• ATTACHMENT C
FY 2020 ONETIME ENHANCEMENTS
I -
Due to the delay in launching the original one-year pilot of the
Camillus House Lazarus Project in the City,a six-month enhancement is
being requested.This enhancement will allow for Camillus House to
Homeless Outreach deliver specialized outreach via the Project Lazarus Initiative to
Camillus House Lazarus Project General
(One-Time} Fund $47,000 $47,000 $0 and Shelter engage,assess,treat,and secure supportive permanent housing
Placement Services placements for persons who are chronically homeless and vulnerable •
in the City.These additional six months will allow the program to
complete a year of services and obtain performance data and analyze
the program For efficacy.
INFORMATION TECHNOLOGY
This Information Technology Department enhancement will fund
Executive Scorecard Project
$306,000 $306,000 so additional contractual costs for the Executive Scorecard project initially
(One-lime) Internal Multiple Programs funded in FY 2019.It is proposed that$66,000 of Building and
Service Planning Training and Technology Funds be utilized to offset the cost
Offsetting Revenue -$86,000 $88,000 $0 of developing scorecards for these departments.
•
PARKS& RECREATION
This enhancement will provide funding for the City to engage a coastal
South Pointe Park General Parks Grounds engineering consultant to further evaluate the existing conditions,
Cutwalk/Government Cut Erosion Fund $200,000 $200,000 $0 Maintenance provide recommendations,obtain permits and prepare construction
Revetment(One-Time)
plans and specifications.
This enhancement will provide for an annual musical variety and talent
show"pilot"per direction from the Finance and Citywide Projects
General Committee at its July 19,2019 2nd Budget Briefing,which will be
Seniors Got Talent Event Fund $38,000 $38,000 $38,000 Senior Programs provided at no cost to residents,to be held at the Miami Beach
Convention Center for Miami Beach seniors.Event details include a sit
down dinner,entertainment,and a talent competition featuring musical
performances,comedy,dancing,poetry,etc.
This enhancement will provide funding of the following events and
associated expenditures as a one-time pilot for FY 2020:(1)2-clay
Cultural Events Programming General $50,000 $50,000 $0 Multiple Programs Vegan Festival including restaurant crawl in North Beach and various
Fund food booths to be held in North Beach;(2)Two small scale Black
History Month events;and(3)Full-day festival to produce the City's
first"Juneteenth"event in North Beach.
5
Page 1280 of 2228
ATTACHMENT C •
FY 2020 ONE-TIME ENHANCEMENTS
This enhancement will provide for the Planning Department to further
Sea Level Rise Impact Study(One- General Plans Review/Land assess and plan For the potential impacts of flooding and sea level rise
$300,000 $300,000 $0 to the neighborhoods and complete the guidelines and regulations for
Time) Fund Use Boards the renovation,raising,and/or re-purposing of historic structures in the
remaining low lying areas of the City.
This enhancement will provide for the updating of the City's Land;
Professional Services to Re-write Development Regulations(LDR)to eliminate inconsistencies and
City's Land Development General Plans Review/Lands contravene sections of the City Code,which will simplify the Code and
Regulations(One-Time Over Fund $400,000 $400,000 $300,000 Use Boards provide clarification on requirements and potentially faster turnaround
Two Years) times for permit and plans reviews.This is Q onetime enhancement
reayest lhQIwili span Mer a berg-fir period to complete.
POLICE
Provide comprehensive police services and resources for Super Bowl
2020.The Super Bowl 2020 events will occur over a 10-day,2-
weekend period,and will involve a major fan event at the Miami
Beach Convention Center(the"NFL Experience"),numerous special
Super Bowl Police Services
Resort Tax $1,500,000 $1,500,000 $0 High Impact Periods event site activations at Ocean Drive/lummus Park,a major concert
(One-Time) and Special Events on the beach,major traffic challenges,numerous VIP and high-security
details,and excessive crowd conditions in the Entertainment District
and at major hotel venues.The Department's projections for needed
overtime and logistical support is based on experience with past Super
Bowls,Memorial Day,Spring Break,and other high-impact events.
The Property Management Department in collaboration with the Miami
Beach Police Department hos identified physical vulnerabilities and
solutions to enhance security in and around City Hall.A recently
completed security assessment of the facility revealed several areas
that con potentially be breached.To mitigate intruder attack,controls,
physical retrofits,and policies con be implemented to fortify security,
City Hall Security Improvements General
(One Time) Fund $200,000 $200,000 $0 Multiple Programs which ore proposed to be implemented in two phases.For FY 2020,it
is recommended that Phase I be implemented which includes:(1)
installation of access control panels in interior elevators,stairwells,
walkway gates,and walkway bridges;(2)installation of intruder stops
on interior doors;(3)first responder/public safety master card access;
(4)evacuation plans;and(5)low countertop glass protection in
Human Resources and Public Works.
6
Page 1281 of 2228
ATTACHMENT C
FY 2020 QNE-T1ME ENHANCEMENTS
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PUBLIC WORKS - SEWER
This enhancement will provide funding for the completion of a
comprehensive basis of design report that will establish guidelines for
a comprehensive design approach to follow on City neighborhood
Neighborhood Improvement improvement projects.The design criteria package shall incorporate
Design Criteria Package Enterprise $750,000 $750,000 $0 Multiple Programs all aspects of utility and infrastructure improvements,roadway
(One-Time)(Split-funded) improvements,streetscapes,drainage improvements,as well as sea
level rise components.It is proposed that this enhancement be split
funded as follows:Water(25%),Sewer(25%),and Storm Water
Operations(50%).
PUBLIC WORKS- STORM WATER
This enhancement will provide funding For the completion of a
comprehensive basis of design report that will establish guidelines for
a comprehensive design approach to follow on City neighborhood
Neighborhood Improvement , improvement projects.The design criteria package shall incorporate
Design Criteria Package Enterprise $1,500,000 $1,500,000 $0 Multiple Programs all aspects of utility and infrastructure improvements,roadway
(One-Time)(Split-funded) improvements,streetscapes,drainage improvements,as well as sea
level rise components.It is proposed that this enhancement be split
funded as follows:Water(25%),Sewer(25%),and Storm Water
Operations(50%).
PUBLIC WORKS-WATER
This enhancement will provide funding for the completion of a
comprehensive basis of design report that will establish guidelines for
a comprehensive design approach to follow on City neighborhood
Neighborhood Improvement improvement projects.The design criteria package shall incorporate
Design Criteria Package Enterprise $750,000 $750,000 $0 Multiple Programs all aspects of utility and infrastructure improvements,roadway
(One-Time)(Split-funded) improvements,streetscapes,drainage improvements,as well as sea
level rise components.It is proposed that this enhancement be split
funded as follows:Water(25%),Sewer(25%),and Storm Water
Operations(50%).
•
7
Page 1282 of 2228
ATTACHMENT C
FY 2020 ONE-TIME ENHANCEMENTS
I
TOURISM& CULTURAL DEVELOPMENT
This enhancement will provide funding for City services provided
during Super Bowl 2020 per Commission direction as adopted by
City Services-Super Bowl 2020 Resolution 2018-30445 to support activities on Miami Beach,
(One-Time) Resort Tax $250,000 $250,000 $0 Special Events including major VIP and fan-based events at the Miami Beach
Convention Center,as well as other events throughout the City.It is
proposed that one-time use of prior year Resort Tax Fund Balance be
• utilized to support this enhancement.
This enhancement will provide for a one-time sponsorship to the
Orange Bowl Committee based on support requested from the City
Commission by the Committee to expand and deepen the Committee's
footprint in Miami Beach.The College Football Championship will be
held in Miami in 2021 and the City Commission approved this
contribution through Resolution 2017-30057.The Orange Bowl'is:an
Orange Bowl(One-Time) Resort Tax $150,000 $150,000 $0 Special Events annual American college football bowl game played in the Miami-
metropolitan area.It has been played annually since January 1, 1935,
making it,along with the Sugar Bowl and the Sun Bowl,the second-
oldest bowl game in the Country,behind the Rose Bowl(first played
1902,played annually since 1916).It is proposed that one-time use of
prior year Resort Tax Fund Balance be utilized to support this
enhancement.
Temporary public art can offer social and physical benefits.
Depending on its size,temporary art can act as an impromptu meeting
place or local hangout.Sometimes the artwork can also shine a light
onto a particular event rooted deep within the community,acting as a
talking point for an important social conversation for the community.
When reflecting on how the City of Miami Beach can become on art
Cultural Arts Council(CAC) Special and culture leader in the region,state,country and globally, it is
Temporary Art Installations Revenue $300,000 $300,000 $0 Art In Public Places prudent to explore availability of temporary artistic installations
(One-lime) locally,regionally and globally and whether and where the City con
temporarily engage,attract,retain and inspire our residents,guests
and tourist alike and reenergize our business corridors and
neighborhoods. This amount is currently with the Finance Committee
for o single year approval for FY 2020.if is proposed that one-time
use of prior year Cultural.Arts council(CAC)Fund Balance latsttlizes�
IQ support this enhancement.
Page 1283 of 2228 8
ATTACHMENT C
FY 2020 ONE-TIME ENHANCEMENTS
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Conservation of the City's Public General This one-time enhancement will increase the FY 2020 request for Art In
Projects(One-Time) Fund $70,000 $70,000 $0 Art In Public Places Public Places(AIPP)to provide for conservation of the City's public art
Art projects on on as needed basis.
l
This one-time enhancement request will provide for development of the -
Tourism and Cultural Development Department's Film,Television,:and
Film,Television,and Photography: Resort Tax-Special Photography Strategic Plan as further detailed in the Letter to
Strategic Plan Resort Tax $21,000 $21,000 $0 Events Programming Commission(LTC 4002019(dated July 15,2019 and presented
(One-Time) Sponsorships during the Finance and Citywide Projects Committee 2nd Budget
Briefing on July 19,2019.
TRANSPORTATION
Perform a study along alleyways in South Beach(Year 1)and North
Beach(Year 21 which currently have poor signage and striping to
determine appropriate directionality and standardize signage and
pavement markings based on a thorough analysis of existing usage,
Directionality Study Special adjacent land use,and intersecting roadways.The study will enhance
Alleyway $70,000 $70,000 Traffic Operations the capacity of the alleyways as well as reduce conflicts within the
(One-Time Over Two Years) Revenue
alleyways.
Thais.a one-time enhancement request that willspan_Qver. iWQ-yeitL-
.- .. . .... - .. -. . . ..-cf from Transpartntian.
Fund Balance.
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ONE-TIME
Fund Requested Reaonunended Year 2
Enhancement Enhancement Impact
General Fund $2,922,000 $2,747,000 $415,000
Internal Service $220,000 $220,000 $0
Resort Tax $1,942,000 $1,942,000 $0
Enterprise $3,000,000 $3,000,000 $0
Special Revenue $420,000 $350,000 $120,000
9
Page 1284 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
n `1.
CITYWIDE
As part of the City's ongoing efforts to further improve future funding
capacity for Capital Pay-As-You-Go projects over and above the annual
Additional Capitol Pay-Go General General Fund Capital amount determined by the City's newly implemented millage rate
Contribution Fund $500,000 $500,000 Projects dedicated for this purpose,this enhancement will transfer an additional
$500,000 over and above the City's FY 2020 annual contribution,as
determined by the July 1 certified property values.
As part of the City's ongoing efforts to further improve its credit ratings
by addressing concerns reported by Moody's and Standard and Poor's
Additional Pension Contribution General $250,000 $250,000 Citywide Accounts- during the recent rating of the City's General Obligation Bond issuance,
Fund Other this enhancement will transfer an additional$250,000 over and above
the City's FY 2020 Annual Required Contribution toward the City's
unfunded actuarial pension liability.
As part of the City's ongoing efforts to further improve its credit ratings
Additional Other Post Employment General Citywide Accounts- by addressing concerns reported by Moody's and Standard ani!Poor's
Benefits jOPEB)Contribution Fund $250,000 $250,000 Other during the recent rating of the City's General Obligation Bond issuance,
this enhancement will transfer an additional$250,000 toward the City's
unfunded Other Post Employment Benefits(OPEB)liability.
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
General
Living Wage Fund $104,000 $104,000 $104,000 Administration April 19,2019 meeting to complete the three year phase-in approach
previously approved in 2017 increasing the minimum living woge rate to
$15.00 per hour effective October 1,2020.
•
Page 1285 of 2228 .
".7
ATTACHMENT C
• FY 2020 RICIIRRING ENHANCEMENTS r
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COMMUNICATIONS
This enhancement will provide funding for outsourcing of additional
Marketing,Advertising,and General
services necessary to keep up with demand for marketing,advertising,
Promotions Fund
$30,000 $30,000 Administration
and media promotions to ensure the City keeps its residents and visitors
informed.
This enhancement will provide funding for additional printing,postage,
and shipping of direct mail services,such os postcards,to residents
Printing,Postage,and Shipping for General Public Information/
$81,000 $81,000 between magazine mailings that will inform them of public meetings and
Direct Mail Pieces Fund Media Relations
construction throughout the City.Additionally,with this funding the City
will be able to confirm that residents are receiving notices.
This enhancement will provide funding to continue advertising on all
Citywide Resilience Campaign General
$200,000 $200,000 Administration platforms,such as digital and out-of-home media,for the City's resilience
Efforts Fund efforts which requires the repurchasing of all advertisements.
ENVIRONMENT& SUSTAINABILITY
The Mayor and City Commission have identified the protection of
Biscayne Bay water quality as a top priority.Sediments leaving
construction sites pose a threat to our waterways and bay.This position
Environmentol will be responsible for construction site inspections to reduce sediments
Full-Time Environmental Technician General
$61,000 $72,000 1 Resources entering the City's Storm Water system and Biscayne Bay.
Position Fund
Management
This position was eliminated during the FY 2019 budget process.IL
approved,it isizroposed that this psuirion be fully funded by the Building
Department inlY 2Q20.
The Senior Sustainability Coordinator will manage city programs,
Full-Time Senior Sustainability General
$82,000 $99,000 1 Education& initiatives and standards related to sustainability and resiliency,such as
Coordinator Position Fund - Outreach the Mayor's#plasticfreeMB program,and other priority programs for the
city,such as waste management program and sea turtle program.
2
Page 1286 of 2228
•
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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FINANCE
This enhancement will provide funding for a Compliance Officer/
Manager position to monitor,on a continuous basis,Finance ,
Full-Time Compliance General
$106,000 $132,000 1 Administration Deportment's compliance,including rights and roles with all sofht:rare,
Officer/Manager Position Fund banking,credit cards and treasury security,all policies&procedures,
internal controls,slate and local laws.
FIRE
High Impact Periods This enhancement will provide for an increase in Resort Tax Funding for
Additional Funding for High Impact
Resort Tax $100,000 $100,000
and Special Events City-sponsored High Impact periods to align the budget with actual costs
Events-Fire incurred by the Fire Department based on prior year experience.
•
The City's current public safety radio system has four antenna sites
Public Safethroughout the City.The new Harris radio system requires an additional
ty
Public Safety Radio System Site General 000 $35 000 Communications site in the Mid-Beach Area in order to provide sufficient radio system
,
$35 ,
Annual Lease Fund Division(PSCD) coverage.As a result,we have entered into an agreement with the
management company of 5660 Collins Ave.This site will enable us to
adequately meet the needs of the new radio system design.
This enhancement will permanently staff the 26th Street Lifeguard Tower
with two Full-Time Lifeguard I and two Full-Time Lifeguard II positions,
which is currently being staffed by Ocean Rescue utilizing overtime since
twos placed in that location November 1,2017.The total cost of this
Staffing of 26th Street Lifeguard General
$30,000 $30,000 $96,000 4 • Ocean Rescue enhancement is$249,000 in Year 1 and$315,000 in Year 2,and will
Tower Fund be offset by savings in overtime and holiday pay overtime of
approximately$219,000 annually.1(1,1 proposed that_this enhancement.
be funded through an increase in the transfer from the Resort Tsusfund.to_
the General Fund
•
3
Page 1287 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Living Wage
Inte $3,000 $3,000 $3,000
rnal Administration April 19,2019 meeting to complete the three year phase-in approach
Service
previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
HOUSING& COMMUNITY SERVICES
This enhancement is being requested in order to provide logistical
General
Homeless Walk-A-Thon $10,000 $10,000 Homeless Outreach support to Hope,Inc.in Miami-Dade to raise funds and awareness for
Fund homeless services in the City.
This enhancement will provide funding for a position which will be
responsible for the administration of the Office of Housing and
Full-Time Database Administrator General
$92,000 $111,000 1 Multiple Programs Community Services'electronic databases and for creating application
Position Fund
stored procedures,analyzing data trends,evaluating data sets. 'nd data
collection,monitoring database performance and ensuring backup
processes protect the integrity of data collected.
This enhancement will provide for a kiosk system to make the Office of
General Housing and Community Services intake process completely digital.An
Kiosks
Fund $600,000 $210,000 Multiple Programs interactive kiosk system,in multiple locations,will allow for individuals to
proactively get information and appointments on a variety of services
provided by the Department.
4
Page 1288 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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INFORMATION TECHNOLOGY
This enhancement will provide funding for the creation of a Business
Intelligence Administrator position to support the City's Strategic Plan
Full-Time Business Intelligence Internal Maintain Business
$86,000 $110,000 Initiative.This position will support development of citywide business
Administrotor Position Service Operations
intelligence,key performance initiatives,and open government initiatives
by providing visualizations and data warehousing.
This enhancement will provide Funding for the creation of a Public
Records Technician position to address more technical public record
Full-Time Public Records Technician Internal Maintain Business requests and assist in technical support tasks.This position will support
$67,000 $85,000
Position Service Operations public records requests as directed by City Clerk and City Attorney
Office,which will reduce typical delivery time of requests from 60 days
to less than 30 days.
OFFICE OF MANAGEMENT AND BUDGET
This enhancement will provide funding for the addition of one position to
the Grants Management Division. Additional staff resources are
required,primarily to apply for new grants,with the secondary
responsibility of helping to monitor the increased workload of active
Full-Time Grants Manager Position
General s grants and ensure compliance with complex Federal and State
Fund $88,000 $109,000 1 Grant Application
regulations.On average,annual grant awards have increased from
approximately$2 million when the office was created in 2001 to
approximately$7 million today.If approved,this additional position will
potentially result in a significant further increase in additional future grant
awards.
5
Page 1289 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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ORGANIZATIONAL DEVELOPMENT PERFORMANCE INITIATIVES
Conversion of Part-time Education
This enhancement will provide funding to convert one existing part-time
General
Compact Initiatives Coordinator
Fund $28,000 $46,000 1 -1 Education Initiatives Education Compact Initiatives Coordinator position into a full-time
Position to Full-time
position to further support the City's ongoing education initiatives.
This enhancement will provide funding for the creation of a paid
internship program for undergraduate students in partnered universities.
The paid internship program was eliminated during the FY 2019 budget
Paid Internship Program- General
$29,000 $29,000 University
i
Undergraduate Fund Partnershis
process.Duringits life,the program had brought in many highly talented
• interns from the universities the City of Miami Beach is in partnership
with.Many of those interns have been offered full-time positions within
the City,and have continued to add value to the organization.
This enhancement will provide funding for the City of Miami Beach's
Youth Commission(seven members)to annually attend and participate in
the Legislative Action Days Youth Council Program in Tallahassee to
General
become educated about City government along with represent and
---
Youth Commission $5,000 $5,000 $5,000 Education Initiatives articulate the needs of youth within the Miami Beach Community.This
Fund request was recommended by the Finance and Citywide Projects
Committee at its June 2019 meeting and approved for funding by the
City Commission at its July 17,2019 meeting through Resolution 2019-
30875.
This enhancement will provide,funding for the creation of a paid
internship program for graduate students in partnered universities.The
University paid internship program was eliminated during the FY 2019 budget
Paid Internship Program- General
Graduate Fund
$49,000 $49,000 Partnershipsprocess.During its life,the program had brought in many highly talented
interns From the universities the City of Miami Beach is in partnership
with.Many of those interns hove been offered full-time positions within
the City,and have continued to add value to the organization.
6
Page 1290 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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PARKING
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Living Wage. Enterprise $109,000 $109,000 $109,000 Administration April 19,2019 meeting to complete the three year phase-in approach
previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
R
Living Wage Special $18,000
$18,000 $18,000 Administration April 19,2019 meeting to complete the three year phase-in approach
evenue
previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Living Wage RDA $28,000 $28,000 $28,000 Administration April 19,2019 meeting to complete the three year phase-in approach
previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
PARKS &RECREATION
This enhancement will provide contracted instructors for all Senior
Programming to include:Fine Arts,Chair Aerobics,Bingo,Ceramics,
Dance Fusion,etc.Currently,the Parks Deportment is providing these
General services utilizing Recreation Leader positions.Although this practice hos
Senior Programming Instructors Fund $20,000 $20,000 Senior Programs been successful in the past,the Parks Department has encountered issues
relating to turnover thus impacting programming for seniors.This
•
enhancement request will provide funding for contracting of outside
instructors to provide programming to seniors,which will allow
Recreation Leaders to be available for other types of programming.
Management of the Youth Music General
$68,000 $68,000 Special Events This enhancement will provide funding for the City to have The Rhythm
Festival Fund Foundation oversee the management of the annual Youth Music Festival.
Page 1291 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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This enhancement will provide LGBTQ Programming and Special Events.
LGBTQ Programming Initiatives General $25,000 $25,000 Teen Programs and The LGBTQ Youth is an underserved population on Miami Beach.The
Fund Special Events Parks and Recreation Department will like to offer programs,events and
support opportunities for children and teens in the community.
This enhancement reflects the addition of four part-time,year-round
Inclusionary Aide positions.Currently,the department has 6 part-time,
Part-Time InclusionaryAide Positions General Specials Populations year-round,Inclusionary Aide positions.This enhancement is being
Fund $87,000 $90,000 4 Programs ea
• requested in order to meet the growing demand of children with Special
Needs enrolling in Parks and Recreation Department programming.
This enhancement reflects the addition of six part-time Bus Driver
positions.The Parks and Recreation currently has four positions resulting
Part-Time Bus Driver Positions General $134,000 $138,000 6 After-School Programs in the need for maintenance employees to be utilized to provide this
fund service based on current needs.While this has been successful in the
past,it hos adversely impacted required maintenance of Parks and
Recreation facilities.
The Parks and Recreation Department would like to enhance cultural
programming and events bringing focus to the arts in the City.This will
be done through enhancing the current Black History Month events and
Cultural Programs and Events General $75,000 $75,000 Special Events Hispanic Heritage Month events and by creating new events that
Fund celebrate themes including the Soul Vegan Festival,an Arts Festival,
Juneteenth,Jewish Heritage Month,Chinese New Year,and Industry
specific foodie activations such as Cookie Day,Vegan Day,Mac and
Cheese Day,etc.
n
8
Page 1292 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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The joint partnership between the City of Miami Beach and the Common
Threads Cooking for Life Initiative has allowed the City and the Parks
and Recreation Department to adopt on innovative and holistic approach
to combat childhood obesity and promote nutrition and healthy eating in
General the community.Currently,the program is offered to children enrolled in
Common Thread Programming $18,000 $18,000 Youth Programs the Parks and Recreation After School Programs and on the weekends at
Fund the Family Cooking Classes.This enhancement request would provide
additional funding to extend programming into the summer and to allow
for more evening and weekend classes at other sites in the City,such as
the Shane Rowing Center,that have the proper cooking facilities to
•
accommodate the program's initiatives.
PLANNING
The Planning Department is responsible For reviewing plans submitted for
commercial and residential development.Planners are tasked with
ensuring that the plans comply with the Zoning Code and Lanci,,
Full-Time Senior Planner Position
General $101,000 $128,000 1 Plans Review Development Regulations.In addition,Planners also process applications
Fund submitted for consideration by all land Use Boards(Planning Board,
Board of Adjustment,Historic Preservation,Design Review).This -
additional position will allow for the Planning Department to manage the
high volume of plans reviews.
The Planning Deportment is responsible for reviewing plans submitted for
commercial and residential development.Planners are tasked with
ensuring that the plans comply with the Zoning Code and Land
Full-Time Planner Position
General $82,000 $105,000 1 Plans Review Development Regulations.In addition,Planners also process applications
Fund submitted for consideration by all Land Use Boards(Planning Board,
Board of Adjustment,Historic Preservation,Design Review).This
additional position will allow for the Planning Department to manage the
high volume of plans reviews.
This enhancement request would provide funding for the addition of Full
General time Office Associate V position in the Planning Department to manage
Full-Time Office Associate V Position Fund $61,000 $76,000 1 Clerk of Boards the administrative functions of the Land Use Development Committee,
Finance and Citywide Projects Committee,and Resiliency and
Sustainability Board.
9
Page 1293 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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POLICE
Increase staffing by 2 technicians,addressing a long-sought need for
Full-Time Crime Scene Technician II General $147,000 $186,000 2 Crime Scene Unit crime-scene staffing to catch up to sworn staffing growth of recent years
Positions Fund and to address increased demand and sophistication of modern crime-
scene analysis.
Hire and train a defined number of Police Officers,commensurate with
the number of pending retirements one year prior to their departure,to
off-set staffing shortages.Due to the very prolonged hiring and training
Full-Time Police Officer Trainee General process,the Police Department continually operates with a patrol staffing
Over-Hire Positions Fund $562,000 $1,411,000 14 Training Unit shortage.The overhire pool will provide a continuous cadre of police
trainees,above the current service level,to ensure continuity and fulltime
patrol and special assignment coverage.The replacement cycle will
require hiring of 6 positions with a target date of April 1,2020 and on
additional 8 positions on July 1,2020.
A civilian Public Information Officer will assist the deportment with the
multitude of 24-hour communications.The Police Department currently
employees only one fulltime PIO.The Department's pubic relations
Full Time Civilian Public Information General PIO/ responsibilities continue to expand to incorporate a comprehensive social
Specialist Position Fund $67,000 $84,000 1 Communications- media presence and regulor community outreach. In recent months the
current PIO has also taken on the duty of the primary contact for the Fire
Department.The Department has experimented with the use of intern and
part-lime employees to help with the increased volume,but these models
did not work out long-term.
An Office Associate III position will assist in meeting on-going
accreditation requirements and providing additional assistance-for the
Part-Time Office Associate III General
$29,000 $29,000 1 Training Unit administrative functions of the Training Unit.During a recent job audit,
Position Fund Human Resources indicated this administrative function was understaffed.
The enhancement will greatly enhance the accuracy and efficiency of the
administrative functions of the Unit.
I-
10
Page 1294 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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Provide comprehensive police services and resources for Spring Break
2020.The budget enhancement request for Spring Break 2020 is based
on the additional cost of staffing the High Impact weekends with an
alpha/bravo staffing plan configuration.In this plan,each officer will
work 13 hour shifts on each of their assigned regular work days.In
addition,officers will be required to work two of their three days off,and
Spring Break Resort Tax $2,615,000 $2,723,000 High Impact Periods
and_Special Events again,while working a 13 hour shift.In summary,each officer will work
38 hours of Enhanced Staffing Overtime,each week,during what is
defined as the High Impact Weekend period.In addition,the requested
enhancement will also pay for outside agency assistance and
unforeseen expenses of$500,000 that may be needed for both
• weekends(Friday and Saturday Nights, 13 hour shifts)during this this
fourteen day period.
This proposed enhancement will provide funding for the City to provide
victims of domestic violence with temporary emergency hotel plocement
Domestic Violence Emergency General
$21,000 $21,000 $21,000 Multiple Programs based on the projected needs of the Police Department(average of
Shelter Fund $150 per night for seven nights for twenty victims),which is intended to
be a stop gap which will allow assigned advocates the opportunity to
seek more permanent options such as relocation or shelter.
This proposed enhancement will provide funding for the City to provide
safe shelter and services for victims of domestic violence and/or
homeless citizens seeking drug abuse treatment.This request wiil provide
Marchman Act Treatment Space General $183,000 $183,000 $183,000 Multiple Programs the City with access to three treatment beds on a year-round basis from a
Fund private provider with full wrap-around services at on average rate of
$167 per day per assigned treatment bed which are anticipated to turn-
_
• over four times per year.
Additional Off-duty Police overtime for tourism related events within the
Tourism Off-Duty Police Services Resort Tax $151,000 $151,000 $151,000
Entertainment District City of Miami Beach.This enhancement was included in the FY 2019
(TOPS)Program Operations Adopted Budget as a pilot program and is now being requested as
recurring enhancement request for FY 2020.
11
Page 1295 of 2228
•
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
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PROPERTY MANAGEMENT
This enhancement will provide funding for the addition of two Trades
worker I positions which will allow the department to dedicate staff solely
Internal Facilities and to critical facilities such as the Miami Beach Police Deportment and Fire
Full Time Trades Worker I Positions Service $194,000 $153,000 2 Operations Stations to ensure that they are being adequately maintained of all times.
These high priority facilities around the City are crucial to the City's
operations.
This enhancement request will provide additional funding for holiday
lighting and selective decor over the$535,000 included in the
preliminary FY 2020 budget per the recommendation from the April 24,
Additional Holiday Lighting Resort Tax $140,000 $140,000 $140,000 Holiday Decorations 2019 Neighborhoods/Community Affairs Committee meeting adopted
by the City Commission on May 8,2019 through Resolution 2019-
30816 and as further detailed in the Letter-to-Commission(371-2019)
doted July 1,2019.
This enhancement will allow the department to dedicate 2 Trades
Facilities and workers to the maintenance and repair to all of the City's garages and
Part-Time Trades Worker I Positions Enterprise $72,000 $74,000 2 Operations surface lots.It will also result in decreased response time to an
emergencies that may arise.
This enhancement will provide funding for a new position within the
Capital Renewal/ Property Management Department for the purpose of leading energy
Internal Replacement Project audits,preparing documents regarding energy audit findings,presenting
Full-Time Energy Manager Position Service $143,000 $138,000 1 and Space Planning to stakeholders on energy initiatives,documenting return on investment,
Management and preparing scopes of work for implementation of future energy
projects.
•
Facilities and This enhancement will provide funding for the pointing of lifeguard
Painting of Lifeguard Towers Resort Tax $36,000 $36,000 $36,000 Operations stands every other year so that they are on a constant painting tycle
instead of on an ad-hoc or as-needed basis.
12
Page 1296 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
�r
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Internal
Living Wage $44,000 $44,000 $44,000 Administration April 19,2019 meeting to complete the three year phase-in approach
Service previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
PUBLIC WORKS
This enhancement will aid the Public Works Department in providing
reference materials during the day to day process of engineering often
Technical Standards,Best General required to ensure compliance with technical standards and best
Management Practices,AWWA Fund $19,000 $19,000 Capital Projects management practices.These subscriptions will provide access to key
Utility Subscriptions standards from accredited agencies that will be required on an ongoing
basis.
•
This enhancement will provide additional funding for the Cat Network
General outside of the grant contribution for the septic tank,marketing,feeders,
Cat Network Fund $24,000 $24,000 Cot Network badges,and other operating expenditures for the program to be
successful.It is important to note that this does not include labor costs
incurred by staff to monitor the program.
PUBLIC WORKS - SANITATION
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Living Wage Enterprise $61,000 $61,000 $61,000 Administration April 19,2019 meeting to complete the three year phase-in approach
previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
•
PUBLIC WORKS- SEWER
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Living Wage Enterprise $3,000 $3,000 $3,000 Administration April 19,2019 meeting to complete the three year phase-in approach
previously approved in 2017 increasing the minimum living wage rote to
$15.00 per hour effective October 1,2020.
•
13
Page 1297 of 2228
J
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
.:{ kir• - i -'.S =' _ • 1ti
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PUBLIC WORKS- STORM WATER
The PW Operations-Storm Water Division is responsible for the
preventive maintenance and repairs of the City's storm water
infrastructure.Staff currently maintain 47 pump stations and in the post
1 Full-Time Assistant PumpingPump Station
year 10 have been added with 2 more anticipated this Fall.This
Mechanic Position and 2 Full-Time Enterprise $364,000 $364,000 $250,000 3 enhancement will create one additional full time Assistant Pump
Electrician Positions Maintenance&Repair Mechanic position and two additional full time Electrician positions
within the In-House pump stations preventive maintenance and repairs
program in order to keep up with the maintenance demands of the City's
storm water program.
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Living Wage Enterprise $3,000 $3,000 $3,000 Administration April 19,2019 meeting to complete the three year phase-in approach
previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
PUBLIC WORKS-WATER
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Living Wage Enterprise $3,000 $3,000 $3,000 Administration April 19,2019 meeting to complete the three year phase-in approach
previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
TOURISM & CULTURAL DEVELOPMENT
Miami Beach Culture Crawl is an art and cultural happening,offering
complimentary admission to some of the nation's most prestigious
institutions.Special programming includes open studios and galleries,
outdoor films,live music,exclusive tours,night gardens,and free trolley
services to each location.The Tourism and Culture Department will like to
Cultural Crawl Resort Tax $120,000 $120,000 Special Events continue to slowly build this program too point where it will encompass
the full breadth of Miami Beach.This enhancement will allow the
Department to increase monthly marketing initiatives,while also allowing
the City to personally program one site on a monthly basis for each
Culture Crawl.
14
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ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
'
•h : 1401114, • • `417' I• • •>--•'\ -:•11100001ii: ::-'-", 4.0000400* ••.
• !: •••• .. • IIPPWITRPPR - • • :-•:.- ' -Z••• . ..-1? ••.••••,,, • • • :•• .•••'•.•
•
This enhancement will provide a contribution to the Miami Design
Preservation League for Art Deco Weekend for usage of City of Miami
Miami Design Preservotion League-
Resort Tax $100,000 $100,000 $100,000 Special Events
Art Deco Weekend Beach services(Police,Fire,Security,Parking,Electrical Permit,Fee,
Sanitation,Licenses,and Application Fees).
The Rhythm Foundation has been managing the historic oceanfront
amphitheater at the North Beach Bandshell for the City of Miami Beach,
providing music programming,producing its concerts,renting the venue
out topther public and private organizations for events,and consulting
for other concert and festival producers that rent the venue.Tourism and
Rhythm Foundation Additional Culture will like to support the Rhythm Foundation in the initiative of
Programming(North Beach Resort Tax $50,000 $50,000 Special Events
'Celebrate North Beach'which will be a series of summer events
Bandshell) designed to showcase North Beach as a tourist and family friendly
cultural destination during Summer 2020(lune-September),when other
cultural offerings slow down.The new canopy will allow them to program
throughout the rainy season and give residents and tourists good,cultural
programming.
•
This enhancement will fund barricade vinyl covers for"High Impact City
Special Events' (Spring Break,Memorial Day,New Year's Eve,etc.).
The program will hove a phased-in(3-5 years)approach,funding
roughly 250 barricades per fiscal year including storage ond
Barricade Covers Resort Tax $50,000 $50,000 Special Events
installation.These barricade covers will provide a value showcasing the
City Logo or Sponsorship on a barrier jacket.Messages can also be
printed on cover for our residents and visitors with additional media
exposure in photos or videos.
This enhancement will increase funding to activate Collins Park with
public art installations and cultural programming as requested by the
Collins Pork Association.The Collins Park Association has requested
funding to activate Collins Pork throughout the season to compliment the
Collins Pork Cultural Activation and
Resort Tax $50,000 $50,000 Special Events existing ArtScape concerts and Bass MISO concerts.The apprcach will
Programming lead to an'always-on'approach to culture for the lost Sunday of the
month in Collins Park,starting in January 2020.This will bring positive
cultural offerings to Collins Park,which is a leading Arts and Culture
destination within the city.
•
•
15
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ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
W� +7 v4"•+ ry,. :4• t'7 c.7g:.('. Rw?rN.1:: . i"•'cr"�„'Lr.
-'i^° . :?F 'u�q��a :dY' ,'hw;�C!� .. U�': F. �.Jw;k "F,£. ''r--C!L�1�6q � ' _ �s'>. �,�.,;�.±;.` ti=`w�.�°..W�n• .�,...�t1rx•a t` 4c.,w�-c•'-,?�.� ;"r°,a
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This enhancement will fund the rental of a ferris wheel for the annual
Miami Beach Gay Pride event.Miami Beach Pride brings together
members of the lesbian,gay,bisexual,transgender,queer,and
questioning("LGBTQ")community and their friends,allies,and-
Miami Beach Pride Ferris Wheel Resort Tax $25,000 $25,000 $25,000 Special Events supporters,in celebration of the unique spirit and culture of the!GBTQ.
During the January 23,2019 Finance and Citywide Projects Committee
(FCWPC)meeting,the Event Organizer,in addition to requesting
approval for placing a Ferris Wheel in Lummus Park during the Event,
requested that the City sponsor the Ferris Wheel in an amount not to
exceed $25,000 to cover production costs.
This enhancement will provide a sponsorship to Miami Beach Pride for
expansion and growth of the annual Pride Festival in FY 2020 from 2 to
3 days to include:City services for Police,Fire,and Parking;a kids ploy
zone with two bounce houses and children's activities;a 54 foot ferris
wheel and fun slide with security;tournament managers,bleachers,
entertainment,and decor for a volleyball tournament;Friday,Saturday,
Miami Beach Pride Sponsorship Resort Tax $284,000 $90,000 $284,000 Special Events and Sunday headliner entertainment;and fireworks show.As part of the
FY 2019 Adopted Budget,the City Commission approved an increase in
the contribution to Miami Beach Pride from$10,000 to$73,000.As
presented to and recommended by the Finance and Citywide Projects
Committee at its July 19,2019 2nd Budget Briefing,this enhancement
request is being recommended for funding at$90,000 to enhance
Sunday programming during the event.
The City Commission recommended activation of the plaza and
suggested expanding activation to potentially include music events for
families.The Prism Music Group considers themselves'Community
Builders",with a focus on rebranding spaces within Miami Beach by
Rue Vendome Cultural Activation General
$100,000 $100,000 Special Events connecting small business growth,existing infrastructure,and public
and Programming Fund spaces with new and fresh programming,by making culture accessible
to residents and neighborhoods.They fill creative voids through
experiences and events,and stitch together the story of a city that is
transforming before our very eyes.There is a desire to continue cultural
programming in Rue Vendome(Markets,Culture Crawl,etc.).
16
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ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
The City,currently,hires private production companies to produce City
annual events such as Memorial Day Weekend Cultural Activations,4th
of July and Veteran's Day.The advantages of staffing a City employee as
a producer will provide the department with an asset with expertise to
navigate a success production internally(permitting and collaboration)
and externally,while allowing them to pick up many other projects as
Full-Time Special Events Producer Generalthey come up(Markets,Culture Crawl,etc.).Furthermore,at the June 5,
$46,000 $5700 0.5' Special Events
i
Position(Split-funded) Fund 2019 Comm, ssion Meeting the Commission approved the Pop Fest Event
for the next three years and approved event programming during March
2020.The success of the March programming and Pop Fest is contingent
on Tourism and Culture having a person dedicated to the execution of
these initiatives with the"hands on attention"these events will require.
is proposed that this position be Allitiuncled between Tourism anti
Cultural Development(General fund)and the Resort Tax Fund
The City,currently,hires private production companies to produce City
annual events such as Memorial Day Weekend Cultural Activations,4th
of July and Veteran's Day.The advantages of staffing a City employee as
a producer will provide the department with an asset with expertise to
navigate a success production internally(permitting and collaboration)
and externally,while allowing them to pick up many other projects as
Full-Time Special Events Producerthey come up(Markets,Culture Crawl,etc.). Furthermore,at the June 5,
Resort Tax $46,000 $57,000 0.5 Special Events
Position(Split-funded) 2019 Commission Meeting the Commission approved the Pop Fest Event
for the next three years and approved event programming during March
2020.The success of the March programming and Pop Fest is contingent
on Tourism and Culture having a person dedicated to the execution of
these initiatives with the"hands on attention"these events will require.IL
1.s_proposed that this position be split between Tourisrostncl.,
Cultural Development(General fundi and the Resort Tax fund.
•
•
17
Page 1301 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
•
:174 rilaitaqi1/4111VI:nir*Iii*).L5q;.1311N°11.4K:....114-.!'19,..1.11:2:ri7b. • •
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Obtaining contracted marketing services will enable the deportment to
enhance the promotion of tourism andcultural events,program,projects
and activities but providing detailed data,including demographics of
our target market. This marketing professional will work directly with
Cultural Institutions and Cultural Arts Council Grantees to ensure their
Professional Services-Contracted General
$50,000 $50,000 Special Events offerings are promoted properly,throughout the City. This marketing
Marketing Personnel Fund professional will work with all external groups to create,capture and
promote arts and cultural offerings.This marketing professional will
create o robust strategy and marketing plan with o focus goal oi
enhancing City brand positioning,while working closely with Marketing
and Communications to ensure one cohesive strategy across the
corporation.
The objective of the Cultural Tourism Grant,a collaborative effort of the
Miami Beach Visitor and Convention Authority(MBVCA)and the Cultural
Arts Council(CAC),is to provide funding for activities,events,and
yearlong cultural and tourism promotion ond programming that supports
and advances the missions of the MBVCA and the CAC.Funding for this
Cultural Arts Council(CAC)/Miami proposed cultural tourism grant is to be provided jointly,with the MBVCA
Beach Visitor&Convention Special $75 000 $75 000 Cultural Programming contributing$75,000 and the CAC contributing$75,000 for a total
Authority(MBCVCA)Cultural Revenue , , grant of$150,000.Grant recipient(s)and/or projects will be
Tourism Grant determined by a combined panel of MBVCA and CAC members.The
goal of this program is to encourage cultural tourism by creating a
unique art experience that will exist during a select period of time when
hotel occupancy and tourism have traditionally been slower.!La_
proposed that this enhancement request iiiundedirQmtheCOursiAlit.
Council funding
18
Page 1302 of 2228
•
ATTACHMENT C
FY 2020 RECURRIN(ENHANCEMENTS
- X1'4: ia: y�" ��" . - .. _ ..
'l r`
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This enhancement will provide Funding for activation of cultural
programming to encourage and attract community and neighborhood
engagement.There has been a strong desire to activate Miami Beach's
parks and public spaces,including Collins Park and Soundscape Park.
BID's,Community Associations,Commissioners,and residents
Cultural Arts Programming Resort Tax $100,000 $100,000 $100,000 Cultural Programming consistently request programming in their desired spaces and the Tourism
and Cultural Development is required to consider individual requests on
a one by one basis.This request will allow the Department to properly
•
program,plan,and strategize to ensure the City has an annual program
that will be executed across the City.Funding for additional cultural
programming will increase the City's portfolio of free arts and cultural
events happening throughout the community and engage residents.
TOURISM 8, CULTURAL DEVELOPMENT-CONVENTION CENTER CONTRACTOR (SPECTRA)
This enhancement will provide funding for.Spectra to add a
Transportation Manager position that will be responsible for all
transportation logistics of the Miami Beach Convention Center(pre event
Full-Time Transportation Manager Miami Beach planning,pre and post event activities,etc.).This will include working
Position Enterprise $77,000 $77,000 $80,000 Convention Center closely with the general service contractors(GSC's)and show organizers
(1 Contractor Position) (MBCC) to ensure a successful transportation plan is created and implemented.
This position will also maintain the eastern most lanes of Conver!ion
Center Drive to ensure that the various entities(Valet,Ride Share,Taxi
and shuttles)are placed in the appropriate locations for each event.
This enhancement will provide funding for Spectra to hire a consultant
Code/Permitting Professionalthat will be a liaison between various Cityof Miami Beach Departments
Enterprise $150,000 $150,000 $155,000 MBCC
Services and the show producers for events being held at the Miami Beach
Convention Center.
This enhancement will provide funding far Spectra to hire Guest Services
Associates/Curbside Managers that will serve two functions:(1)manage
and monitor the curb on Convention Center Drive to ensure that there is a
Guest Services Associates/ Enterprise $117,000s $117,000 $121,000 MBCC constant and smooth flow of traffic maintained during ingress and egress
Curbside Managersof events;(2)responsible for assisting our attendees with any building
and event related questions.The associates will be located throughout
the lobby and exterior of the building.
19
Page 1303 of 2228
ATTACHMENT C
•
FY 2020 RECURRING ENHANCEMENTS
� :'4• I •-
.tie �( _.
This enhancement will provide funding for Spectra to hire a Security
Supervisor for the newly renovated Miami Beach Convention Center
(MBCC}.The MBCC property encompasses 1.466 million square feet of
•
enclosed space.This position will ensure that all security personnel on the
Full Time Security Supervisor Position assigned shift are performing their assigned job duties.Additional duties
Enterprise $24,000 $24,000 $36,000 MBCC will include patrollingall areas of the property 24/7 securingdoors
(1 Contractor Position) P Pe h'{ )!
and ensuring the safety of all guests,employees,and contract labor
while on premises,as well as securing the MBCC property and
equipment during the move in/out of trade shows,conventions,and all
other events.
This enhancement will provide funding for Spectra to hire two Security
Officers for the newly renovated Miami Beach Convention Center
(MBCC).The MBCC property encompasses 1.466 million squai s.feet of
Full-Time Security Officer Positions enclosed space.This position will be responsible for patrolling all areas
Enterprise $42,000 $42,000 $64,000 MBCC of the property(24/7),securing doors,ensuring the safety of all guests,
(2 Contractor Positions)
employees,and contract labor while on premises,as well as securing
property during move-in/out of trade shows,conventions,and all other
events.
This enhancement will provide funding for Spectra to hire a highly skilled
Plumber that will be responsible for all aspects of the installation,
Full-Time Plumber Position
(1 Contractor Position) Enterprise $41,000 $41,000 $63,000 MBCC maintenance,inspection,operation,and repair of the plumbing systems
throughout the facility.The incumbent in this classification will perform
work under the general supervision of the Chief Engineer.
This enhancement will provide funding for Spectra to hire an Event
Operations Manager that will be responsible for the supervision and
Full-Time Event Operations Monoger direction of the Assistant Operations Manager and Floor Supervisors.
Position Enterprise $41,000 $41,000 $63,000 MBCC This position will be responsible for managing general building cleaning
(1 Contractor Position) (24/7),event room/hall set-ups and breakdowns as required by clients,
as well as creating all event drawings via AutoCAD.
•
20
Page 1304 of 2228
•
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
.•• "'?..kt!tag.; ' „:!•• • ,z :•••Z'1' •
•••- .•;••
...••• • ;I; '•••••. gi$0111,40F•
This enhancement will provide funding for Spectra to hire a paid Events
Intern which will receive first hand event management experience at the
Miami Beach Convention Center(MBCC).This position will report
cial
Events Intern Spe $22,000 $22,000 $33,000 MBCC directly to the Director of Events and Guesti'Services and will work
Revenue closely with the Director of Events and Guests Services as well ci't6
• Event Managers.It is proposed that funding from the Tourism and
Hospitality Scholarship Fund be utilized to support this enhancement.
This enhancement will provide funding for Spectra to purchase Social
Tables software which is an event and sales related software that allows
customers to assist with creating floorplans and downloading pertinent
information related to event logistics and food and beverage operations.
This software is used by over 5,000 customers in 4,700 locations(hotels,
arena,stadiums and convention centers).Once the software is
Social Tables Software(Spectra) Enterprise $16,000 $16,000 $12,000 MBCC
implemented,the sales and events team will be able to give the customer
a password and they will be able to create diagrams within the Miami
Beach Convention Center.The customer will be able to see the diagram
in both two dimensional and three dimensional renderings.In addition to
• creating floor plans,Social Tables will also be used for creating
proposals and as a marketing tool.
This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
Living Wage Enterprise $26,000 $26,000 $26,000 Administration April 19,2019 meeting to complete the three year phase-in approach
previously approved in 2017 increasing the minimum living wage rate to
$15.00 per hour effective October 1,2020.
This enhancement will provide funding for Spectra to hire an Executive
Assistant position that will report directly to the Executive Team(General
Manager and Assistant General Manager)and will be responsible for
Full-Time Executive Assistant Position
Enterprise $35,000 $53,000 MBCC answering incoming calls,toking messages,assisting clients with
(1 Contractor Position) information,scheduling tasks and maintaining appointment calendars.
This position will also work on special projects,industry engagement
programs,and support directors as necessary.
Page 1305 of 2228 21
•
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
. 'WO, ;• : , e , te'" •
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4140100:
TOURISM & CULTURAL DEVELOPMENT - CONVENTION CENTER CONTRACTOR (CENTERPLANE)
This enhancement will provide funding for Centerplate to hire a Catering
Soles Manager that will be directly responsible for creating unique
dining experiences by selling,upselling,and actively participating in the
planning and production of catered Functions.Working closely with
clients,as well as with the sales,culinary,and operations staff,the
Full-Time Catering Sales Manager Catering Sales Manager will be responsible for ensuring that events are
Position Enterprise $88,000 $88,000 $92,000 MBCC
coordinated and executed smoothly and in accordance with all client
(1 Contractor Position) expectations and specifications.The Catering Sales Manager will
support the planning of and preparation for events according to
anticipated attendance and will provide hands-on management and
oversight in the areas of service and food and beverage operations
during events.
•
This enhancement will provide funding for Centerplate to hire a
Hospitality Director for Banquets/Catering that will be directly
responsible for the preparation,set up,service,break-down,and clean
up of breakfasts,coffee breaks,luncheons,dinners,receptions,and other
Full-Time Hospitality Director of contracted functions and catered group events.This position will provide
Banquets/Catering Position Enterprise $94,000 $94,000 $98,000 MBCC
supervision,leadership,and direction to the Banquet department in both
(1 Contractor Position) front and back of house and will be responsible for ensuring that events
are executed smoothly and in accordance with guest and client
specifications,to include linens,decor,set up,menu,and all aspects of
service.
This enhancement will provide funding for Centerplate to hire on
Accounting Manager/Controller that will take direct responsibility for the
financial_affairs of the unit by overseeing cash management and credit
transactions,general ledger entries,tax and compliance,payroll,
Full-Time Accounting accounts payable and receivable,as well as financial analysis and
Monager/Controller Position Enterprise $75,000 $75,000 $78,000 MBCC
reporting.With guidance from the Corporate Office and under direction
(1 Contractor Position) of the Regional Controller,the Unit Controller will work in close
partnership with the General Manager and will play a key leadership
role in running an efficient,effective,and profitable food and beverage
operation.
•
22
Page 1306 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
;• •• • El 1 t::•"* .• • • • •-•••" • • "4, .64,,r.t q.;
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TRANSPORTATION
This enhancement will add(1)more vehicle in service for eight(8)hours
per day,seven(7)days a week,365/366 da-Ys a year(for 2020)to
Collins Express Service Special $247,000 $247,000 Citywide Trolley better accommodate passenger demand for trolley services.
Enhancement Revenue Service
This enhancement request will require an increase in the annual
contribution frombeParking Enterprise Fund
This enhancement will allow for the implementation of a first mile/last
mile on-demand service for the Middle Beach area(subject to outcome of
the on-demand pilot project anticipated to be launched during 1-Y 2019)
On-Demand Transit without any advertising revenues.Should advertising on vehicles be
On-Demand Transit Service Special
$298,000 $298,000 Service allowed as port of this on-demand service,this request would decrease
Implementation Revenue
(New Program) by$91,000 from$298,000 to$207,000.
This enhancement request will require an increase in the annual
contribution from the Parking Enterprise Fund
•This enhancement request will provide funding for the designation of a
Public Information Officer for Transportation Projects,which will schedule
public meetings,coordinate creation of outreach materials,answer
community questions,prepare for and attend community outreach
meetings,provide translation services,and coordinate with Miami Beach
Contracted Community Outreach Special
$60,000 , $60,000 Mobility Marketing and Communications staff.This will result in timely advertising
Liaison for Transportation Projects Revenue of community meetings,consistent marketing materials,better
coordination with the Marketing and Communications Department,and a
consistent approach to preparing for community meetings.
Jhis enhancement request will.require an increase in the annuat...
contribution from the E'orkiegEnterprise Fund
•
23
Page 1307 of 2228
ATTACHMENT C
FY 2020 RECURRING ENHANCEMENTS
,.y .•h', ¢R}31 It ^Yl. .T"9:L:i _ nyl._ ,p4•''w"f; Leti,..
. `d•;h 'i'-eta W" - :'fir''. .'-�,... • 'd'• .Y.I IY �"�
w."1k., J' _ .i'$•�t- pi,.::+• ilk.
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This enhancement is being requested in accordance with the
recommendation from the Finance and Citywide Projects Committee's
April 19,2019 meeting to complete the three year phase-in approach
Special previously approved in 2017 increasing the minimum living wage rate to
Living Wage Revenue $102,000 $102,000 $102,000 Administration $15.00 per hour effective October 1,2020.
This enhancement request willrequire an increase in the nnnuoL
contribution from the Parking Enterprise Fund.
x. C u wry rrt nnve+ .a4 r..
9•P k Y "',
RECURRING
Fund Requested Recommended Year 2
Enhancement Enhancement Impact
General Fund $4,549,000 $343,000 $5,325,000
$436,000 $38,000 $432,000 internal Service impact(%based on FY 2020 Preliminary Allocations)
$4,985,000 $381,000 $5,757,000
Internal Service $537,000 $47,000 $533,000
Resort Tax $3,867,000 $642,000 $3,986,000
RDA $28,000 $28,000 $28,000
Enterprise $1,441,000 $1,334,000 $1,444,000
Special Revenue $822,000 $142,000 $833,000
Page 1308 of 2228 24
24NE NEIGHBORS momAUGUST1S2019
muniERAIDkoil
MIAMi BEACH
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
SEPTEMBER 11, 2019
NOTICE IS HEREBY given that the following public hearings will be heard by the Mayor and City Commissioners of the City of Miami Beach,Florida,in the
Commission Chamber,Third Floor, City Hall, 1700 Convention Center Drive, Miami Beach, Florida, on September 11, 2019, at the time listed, or as soon
thereafter as the matter can be heard:
5:01 D.m.First Readlna Public Hearing
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,ADOPTING:1)THE TENTATIVE AD VALOREM MILLAGE
OF 5.7288 MILLS FOR FISCAL YEAR(FY)2020 FOR GENERAL OPERATING PURPOSES,WHICH IS THREE AND TWO TENTHS PERCENT(3.2%)MORE THAN
THE"ROLLED-BACK"RATE OF 5.5522 MILLS;AND 2)THE DEBT SERVICE MILLAGE RATE OF 0.2933 MILLS,SUBJECT TO A SECOND PUBLIC HEARING
TO CONSIDER THE MILLAGE RATE FOR FY 2020 ON WEDNESDAY,SEPTEMBER 25, 2019,AT 5:01 P.M.This Resolution is being heard pursuant to Sections
166.041 and 200.065 F.S.Inquiries may be directed to the Budget and Performance improvement Office at 305.673.75W.
5:01 n.m.First Readlna Public Hearing
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,ADOPTING TENTATIVE BUDGETS FOR THE GENERAL,
G.O.DEBT SERVICE,RDA AD VALOREM TAXES,ENTERPRISE,INTERNAL SERVICE,AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR(FY)2020.SUBJECT
TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY, SEPTEMBER 25, 2019,AT 5:01 P.M. This Resolution is being heard pursuant to Sections
166.041 and 200.065 F.S.Inquiries maybe directed to the Budget and Performance Improvement Office at 305.673.7510.
5:02 a.m.First Readlna Public Hearing
A RESOLUTION OFTHE BOARD OF DIRECTORS OFTHE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT ADOPTING
THE TENTATIVE AD VALOREM MILLAGE RATE OF 0.8161 MILLS FOR FISCAL YEAR (FY) 2020 FOR THE NORMANDY SHORES LOCAL GOVERNMENT
NEIGHBORHOOD IMPROVEMENT DISTRICT,WHICH IS FOUR AND FIVE TENTHS PERCENT(4.5%)LESS THAN THE"ROLLED-BACK"RATE OF 0.7810 MILLS.
SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY,SEPTEMBER 25,2019.AT 5:02 P.M.This Resolution is being heard pursuant to
Sections 166.041 and 200.065 F.S.Inquiries may be directed to the Budget and Performance improvement Office at 305.673.7510.
5:02 D.T.First Readinu Public Hearing
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NORMANDY SHORES LOCAL GOVERNMENT NEIGHBORHOOD IMPROVEMENT DISTRICT
ADOPTING THE TENTATIVE OPERATING BUDGET FOR FISCAL YEAR(FY)2020,SUBJECT TO A SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY,
SEPTEMBER 25,2019,AT 5:02 P.M.This Resolution is being heard pursuant to Sections 166.041 and 200.065 F.S.Inquiries may be directed to the Budget and
Performance Improvement Office at 305.673.7510.
5:03 e.m.First Readlna Public Hearing
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH,FLORIDA,ADOPTING THE TENTATIVE CAPITAL IMPROVEMENT
PLAN FOR FISCAL YEARS (FY) 2020- 2024 AND ADOPTING THE CITY OF MIAMI BEACH TENTATIVE CAPITAL BUDGET FOR FY 2020, SUBJECT TO A
SECOND PUBLIC HEARING SCHEDULED ON WEDNESDAY,SEPTEMBER 25,2019 AT 5:03 P.M.This Resolution is being heard pursuant to Sections 166.041
and 200.065 F.S.inquiries maybe directed to the Budget and Performance Improvement Office at 305.673.7510.
INTERESTED PARTIES are invited to appear at this meeting,or be represented by an agent,or to express their views in writing addressed to the City Commission,
c/o the City Clerk. 1700 Convention Center Drive, 1"Floor,City Hall, Miami Beach,Florida 33139. Copies of these items are available for public inspection
during normal business hours in the Office of the City Clerk, 1700 Convention Center Drive, 1"Floor,City Hall,Miami Beach,Florida 33139.This meeting,or
any item herein,may be continued,and under such circumstances,additional legal notice need not be provided.
Pursuant to Section 286.0105,Fla. Stat.,the City hereby advises the public that if a person decides to appeal any decision made by the City Commission
with respect to any matter considered at its meeting or its hearing,such person must ensure that a verbatim record of the proceedings is made,which record
includes the testimony and evidence upon which the appeal is to be based.This notice does not constitute consent by the City for the introduction or admission
of otherwise inadmissible or irrelevant evidence,nor does it authorize challenges or appeals not otherwise allowed by law.
To request this material in alternate format,sign language interpreter(five-day notice required),information on access for persons with disabilities,and/or any
accommodation to review any document or participate in any City-sponsored proceedings,call 305.604.2489 and select 1 for English or 2 for Spanish,then
option 6;TTY users may call via 711 (Florida Relay Service).
Rafael E.Granada,City Clerk
City of Miami Beach
Ad 091119-05
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