FMA Contract Mod. NO.1 With The Division of Emergency Management-2 STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis Jared Moskowitz
Governor Director
August 27, 2019
Ms. Judy Hoanshelt
1700 Convention Center Drive
Miami Beach, FL 33139
Re: Project#: FMA-PL-04-FL-2016-012
City of Miami Beach
Flood Mitigation Assistance
Dear Ms. Hoanshelt:
Enclosed is the executed Flood Mitigation Assistance Program (FMA) contract
modification number one (1) (DEM No. 18FM-X8-11-23-02-226) between City of Miami
Beach and the Division of Emergency Management.
Please forward all Requests for Reimbursement (Attachment D) to the Division of
Emergency Management at the following address:
Robert Collins, Project Manager
Florida Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399
If you have any specific questions regarding the contract or the Request for
Reimbursement form, please contact Robert Collins at (850) 815-4552.
Respectfully,
Miles E. Anderson
Bureau Chief, Mitigation
State Hazard Mitigation Officer
MEA: zb
Enclosure
DIVISION HEADQUARTERS Tel: 850-413-9969 • Fax: 850-488-1016 STATE LOGISTICS RESPONSE CENTER
2555 Shumard Oak Boulevard www.FloridaDisaster.orq 2702 Directors Row
Tallahassee, FL 32399-2100 Orlando, FL 32809-5631
Contract Number: 18FM-X8-11-23-02-226
Project Number: FMA-PL-04-FL-2016-012
MODIFICATION TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND THE CITY OF MIAMI BEACH
This Modification Number One (1) is made and entered into by and between the State of
Florida, Division of Emergency Management("the Division"), and the City of Miami Beach
("Sub-Recipient")to modify Contract Number 18FM-X8-11-23-02-226, dated November 7, 2017
("the Agreement").
WHEREAS, the Division and the Sub-Recipient have entered into the Agreement,
pursuant to which the Division has provided a subgrant to Sub-Recipient under the Flood
Mitigation Assistance Program of$18,750.00 in Federal funds; and
WHEREAS, the Division and the Sub-Recipient desire to modify the Agreement; and
WHEREAS, the Agreement shall expire on August 30, 2019; and
WHEREAS, the Division and the Sub-Recipient desire to extend the terms of the
Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. Paragraph 8 of the Agreement is hereby amended to read as follows:
(8) PERIOD OF AGREEMENT
This Agreement shall begin November 7, 2017 and shall end March 30, 2020;
unless terminated earlier in accordance with the provisions of paragraph (17) of this
Agreement
2. The Scope of Work, to the Agreement, are hereby modified as set forth in 1st Revised
Attachment A to this Modification, a copy of which is attached hereto and incorporated
herein by reference.
3. All provisions of the Agreement being modified and any attachments in conflict with this
Modification shall be and are hereby changed to conform with this Modification, effective
on the date of execution of this Modification by both parties.
4. All provisions not in conflict with this Modification remain in full force and effect, and are
to be performed at the level specified in the Agreement.
5. Quarterly Reports are due to the Division no later than 15 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the
administrative close-out report. The ending dates for each quarter of the program year
are March 31, June 30, September 30 and December 31.
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IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the
dates set out below.
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By. `r- rte(
Name and Title: ViaiV- 1 G LI Si ASS IS-10/77 i1 f, -O/zL?c
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&FOR EX CLITION
STATE OF FLORIDA GAiei
DIVISION OF EMERGENCY MANAGEMENT4
O _ City Attorney
By:
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Name and Title: Jared Moskowitz, Director
Date: ty~LA--Lola(
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Attachment A
Scope of Work and
Budget
1st Revision
The Recipient, City of Miami Beach, Florida will develop a Flood Mitigation Plan.The
purpose of this plan is to produce a program of activities that will best address City of Miami
• Beach's vulnerability to flood hazards. The plan will identify the source, frequency and severity
of flooding problems and cost effective mitigation measures. It will be consistent with City of
Miami Beach's Local Mitigation Strategy(LMS), the National Flood Insurance Program (NFIP)
Community Rating System (CRS)floodplain management process as identified by the
Disaster Mitigation Act of 2000. The Scope of Work will be comprised of the following
elements as required by the CRS Program, Federal Emergency Management Agency(FEMA)
and 44 CFR 201.6.
1. Planning Process-Organize the planning effort to involve community stakeholders. The
planning process shall include an opportunity for the public to comment on the plan
during the drafting stage and prior to plan approval. The planning process shall also
include an opportunity for neighboring communities, local and regional agencies
involved in hazard mitigation activities, and agencies that have the authority to
regulate development, as well as businesses, academia, and other private and non-
profit interests to be involved in the planning process. Existing plans, studies, reports,
and technical information shall be reviewed and incorporated in the plan where
appropriate. The recipient will assess hazards by reviewing the existing City of Miami
Beach
LMS flood section, the Digital Flood Insurance Rate Map (DFIRM), the City of Miami
Beach Flood Management Plan, and all relevant maps and property data to identify
weaknesses, gaps and possible improvements needed.
The Recipient shall provide a draft document of how the planning process will
be conducted. (See the Florida LMS Plan Review Tool elements P1 thru PT for
guidance on what to include)
The Recipient shall provide a draft document of the initial considerations in
identifying the flood hazards to be updated in the Hazard Identification and Risk
Assessment process. (See the Florida LMS Plan Review Tool elements R1 and R2
for guidance on what to include) •
The Recipient shall provide a draft document of goals to reduce the City of
Miami Beach's vulnerabilities, an updated mitigation strategy that provides the City's
blueprint for reducing potential losses identified in the risk assessment and that
addresses the City's participation in the NFIP including continued compliance with NFIP
requirements. (See the Florida LMS Plan Review Tool elements S1 and S2 for
guidance on what to include)
2. Plan Content-The plan shall include documentation of the planning process used to
update the plan, including how it was prepared, who was involved in the process, and
how the public was involved. The plan must include a risk assessment that provides
the factual basis for activities proposed in the strategy to reduce losses from identified
hazards. The plan will analyze the City of Miami Beach's vulnerability to flooding
including a description of the impact it may have on
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critical facilities, infrastructure, and the City of Miami Beach's economy and tax base.
It will include the number and types of buildings subject to flooding and an estimate of
potential dollar losses to vulnerable structures. It will also include an assessment of
procedures for warning and evacuating residents and visitors. (Refer to 44 CFR
201.6 (c) for a complete description of the elements required to be included in
the plan)
The Recipient shall provide a completed Hazard Identification and Risk
Assessment document to include completion of elements R1 thru R9 of the LMS Plan
Review Tool. (In addition to elements R1 and R2 referenced above, see the
Florida LMS Plan Review Tool elements R3 thru R9 for guidance on what to
include)
3. Plan Review-The plan must be submitted to the State Hazard Mitigation Officer
(SHMO)for initial review and coordination. Florida is a managing state and has been
delegated approval authority for local mitigation plans. The plan review will be based
on the criteria in 44 CFR 201.6. The State will review the plan within 45 days of
receipt of the Plan, whenever possible, in order to return it to the city for any
necessary revisions before conducting a final review for approval at which point the
state will provide a copy of the approved plan to the FEMA regional Office.
The Recipient shall provide a completed Local Mitigation Strategy update
including all the elements required by 44 CFR 201.6. (In the Florida LMS Plan
Review Tool, complete elements S4 thru S11-Mitigation Strategy, and M1 thru
M7-Evaluation and Maintenance)
The Recipient shall provide a draft resolution letter to indicate the City of Miami
Beach intent to adopt the plan.
4. Post Approval -The Recipient shall provide documentation that the Plan update has
been formally adopted by the governing body of City of Miami Beach. (See the Florida
LMS Plan Review Tool element Al-Plan Adoption)
Deliverables
1. Planning Process:
Provided the Recipient performs in accordance with the Scope of Work outlined in
this Agreement, the Division will reimburse the Recipient for the actual costs incurred in
completing Task#1; however, the reimbursement amount for completing Task#1 shall
not exceed $5,850.00.
2. Risk Assessment:
Provided the Recipient performs in accordance with the Scope of Work outlined in
this Agreement, the Division will reimburse the Recipient for the actual costs incurred in
completing Task#2; however, the reimbursement amount for completing Task#2 shall
not exceed $5,850.00.
3. Completed Flood Mitigation Plan:
Provided the Recipient performs in accordance with the Scope of Work outlined in
this Agreement, the Division will reimburse the Recipient for the actual costs incurred in
completing Task#3; however, the reimbursement amount for completing Task#3 shall
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not exceed $3,525.00.
4. Post Approval:
Provided the Recipient performs in accordance with the Scope of Work outlined
in this Agreement, the Division will reimburse the Recipient for the actual costs incurred
in completing Task#4; however, the reimbursement amount for completing Task#4
shall not exceed $3,525.00.
Financial Conseauences
If the recipient fails to comply with any term of the award, the Division shall take one or
more of the following actions, as appropriate in the circumstances:
1. Temporarily withhold cash payments pending correction of the deficiency by the
recipient;
2. Disallow all or part of the cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the current award for the recipient's program;
4. Withhold further awards for the program; or
5. Take other remedies that may be legally available.
Proarammatic Reauirements
Complete draft plan documents must be submitted to the State for review and
comment at least 6 months prior to completion of the grant such that any necessary
revisions may be made prior to adoption and within the approved Period of Performance.
The final plan documents must be submitted to the State for review and approval
prior to the end of the Period of Performance of the sub-grant. The State's approval must
be obtained prior to sub-grant closeout.
Quarterly financial and programmatic progress reports to the State using Attachment
F to this Agreement are required. The programmatic progress report will include sufficient
narrative to determine the degree to which the project has been implemented and the
estimated time to completion.
The Recipient must notify the State as soon as significant developments become
known, such as delays or adverse conditions that might raise costs or delay completion, or
favorable conditions allowing lower cost or earlier completion.
Budget
Funding Summary:
Federal Share: $ 18,750.00 (75.00%
Local Share: $ 6,250.00 (25.00%
Project Cost: $ 25,000.00
The Florida Division of Emergency Management(FDEM) shall reimburse eligible costs for
this project up to $18,750.00 (federal share).
Eligible Expenditures:
The categories outlined below are generally considered eligible for reimbursement under
the Flood Mitigation Assistance Program. Only reasonable eligible expenses may be
reimbursed. The Recipient shall provide the Division with a detailed listing of project
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expenditures, classified according to the listed categories as part of any request for
payment. Any expenditure that does not clearly fall under the specified categories shall be
submitted to the Division for review and determination of funding eligibility under the Flood
Mitigation Assistance Program.
Preliminary cost estimates for this project have been provided to the Division and
those costs that are eligible have been incorporated into the categories outlined below.
Any line item eligible cost may be increased or decreased by 10% or less without an
amendment to this Agreement being required, as long as the overall amount of the funds
obligated under this Agreement does not exceed the$18,750.00 (federal share).
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Non-
Total Federal Federal
Eligible Cost Item Cost Share 75% Share 25%
Planning Process $7,800.00 $5,850.00 $1,950.00
Risk Assessment $7,800.00 $5,850.00 $1,950 .00
Flood Mitigation Plan $4,700.00 $3,525.00 $1,175.00
Plan Adoption $4,700.00 $3,525.00 $1, 175.00
Total $25,000.00 $18,750.00 $6,250 .00
Schedule
Description of Task Starting Unit of
Point Time Duration
Planning Process 1 Months 2
Risk Assessment 2 Months 3
Flood Mitigation
Plan 5 Months 12
FDEM Review and 17 Months 6
Approval Flood Mitigation
Plan Adoption 23 Months 1
Total
Months 24
The period of performance for this Agreement ends on March 30, 2020.
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