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Professional Services Agreement with Tetra Tech, INC. 2 ° 1% -3os3� C2C / PROFESSIONAL SERVICES AGREEMENT r (p/I B BETWEEN THE CITY OF MIAMI BEACH AND TETRA TECH, INC. FOR DISASTER DEBRIS MONITORING SERVICES (SECONDARY CONTRACTOR), PURSUANT TO RFP 2018-217-JC Thi Professional Services Agreement (Agreement) is entered into this day of , 2019, between the CITY OF MIAMI BEACH, FLORIDA, a municipa corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (the City), TETRA TECH, INC., a Delaware corporation, whose address is 2301 Lucien Way, Suite 120, Maitland, FL 32751 (CONTRACTOR). SECTION 1 DEFINITIONS Agreement: This Agreement between the City and CONTRACTOR, including any exhibits and amendments thereto. Best and Final Offer: This Agreement between the City and CONTRACTOR, including any exhibits and amendments thereto. City Manager: The chief administrative officer of the City. _ City Manager's Designee: The City staff member who is designated by the City Manager to administer this Agreement on behalf of the City. The City Manager's designee shall be the Public Works Department Director. Contractor: For the purposes of this Agreement, CONTRACTOR shall be deemed to be an independent contractor, and not an agent or employee of the City. Services: All services, work and actions by the CONTRACTOR performed or undertaken pursuant to the Agreement. Fee: Amount paid to the CONTRACTOR as compensation for Services. Proposal Documents: Proposal Documents shall mean City of Miami Beach RFP No. 2018-217- JC for DISASTER DEBRIS MONITORIANG SERVICES, together with all amendments thereto (the RFP), issued by the City in contemplation of this Agreement, and the CONTRACTOR's proposal in response thereto (Proposal), all of which are hereby incorporated and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the following order of precedent shall prevail: this Agreement; the RFP; and the Proposal. 1 Risk Manager: The Risk Manager of the City,-with offices at 1700 Convention Center Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305) 673-7000, Ext. 6435; and fax number(305) 673-7023. - SECTION 2 SCOPE OF SERVICES 2.1 CONTRACTOR shall serve as the Secondary Contractor, pursuant to the Best and Final Offer ("BAFO") award, and shall provide the work and Services described in Exhibit "A" hereto (the Services). 2.2 In consideration of the Fee to be paid to CONTRACTOR by the City, CONTRACTOR shall provide the work and Services described in Exhibit "A" hereto (the Services). Although CONTRACTOR may-be provided with a schedule of the available hours to provide its services, the City shall not control nor have the right to control the hours of the services performed by the CONTRACTOR; where the services are performed (although the City will provide CONTRACTOR with the appropriate location to perform the services); when the services are performed, including how many days a week the services are performed; how the services are performed, or any other aspect of the actual manner and means of accomplishing the services provided. Notwithstanding the foregoing, all services provided by the CONTRACTOR shall be performed in accordance with the terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City Manager. If there are any questions regarding the services to be performed, CONTRACTOR should contact the following person: Roy Coley Public Works Director 1700 Convention Center Drive (305) 673-7000 x7380 2.3 CONTRACTOR's Services, and any deliverables incident thereto, shall be completed in accordance with the Scope of Services attached hereto as Exhibit A. SECTION 3 TERM The term of this Agreement (Term) shall commence upon execution of this Agreement by all parties hereto', and shall have an initial term of THREE (3) YEARS with TWO (2) renewal options of one (1) year each, to be exercised at the City Manager's sole option and discretion, by providing CONTRACTOR with written notice of same no less than thirty (30) days prior to the expiration of the initial term. Notwithstanding the Term provided herein, CONTRACTOR shall adhere to the Scope of Services for completion and delivery of the Services, attached hereto as Exhibit"A." 2 SECTION 4 FEE 4.1 In consideration of the Services to be provided, CONTRACTOR shall be awarded and compensated for all work through individual Contractor Service Orders (Exhibit "B") issued for a particular project, on a "Lump Sum" or "Not to Exceed" fee for provision of the Services, or portions thereof, as may be set forth and described in the Contractor Service Order issued for a particular Project, subject to negotiation between City and CONTRACTOR, in accordance with the established BAFO Price Form, attached hereto as Exhibit "C." Notwithstanding the preceding, the total fee paid to CONTRACTOR pursuant to this Agreement shall be subject to funds availability approved through the City's budgeting process. 4.2 Payment for work completed by the CONTRACTOR shall be invoiced on a monthly basis, commencing with the first day of the month following the first full month of service: (A) Payment for verified and authorized work completed shall be made to the CONTRACTOR within forty-five (45) calendar days after the date on which a proper invoice is received by the City. (B) The CONTRACTOR shall invoice the City pursuant to the cost schedule, attached hereto as Exhibit "C". (C) Travel and per diem costs incurred by the CONTRACTOR, or any employees/subcontractors of the CONTRACTOR, during the term of this Agreement shall be paid by the CONTRACTOR. The City will not pay any travel or per diem costs incurred by the CONTRACTOR. (D) Other than the rates described herein, the CONTRACTOR shall not be entitled to payment or expenses, fees or other costs incurred at any time and in any connection with performance of work under this Agreement, except for pass through tipping fees. (E) Any CONTRACTOR or subcontractor that is identified on the List of Parties Excluded from Federal Procurement and Non-procurement Programs shall not be authorized to perform services as outlined in the Scope of Service and the said CONTRACTOR/subcontractor shall not be paid for any services performed. 4.3 Any reimbursable expenses must be authorized, in advance, in writing, by the City Manager or corresponding Department's Director. Invoices or vouchers for reimbursable expenses shall be submitted to 'the corresponding Department's Director (along with any supporting receipts and other back-up material required to support the amount invoiced, and as requested by the corresponding Department's Director). CONTRACTOR shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Only actual amounts incurred and paid (requiring proof of payment) by the CONTRACTOR shall be invoiced, without any markups and/or additions. • 3 4.4 INVOICING Upon receipt of an acceptable and approved invoice, payment(s) shall be made,within forty-five (45) days for that portion (or those portions) of the Services satisfactorily rendered (and referenced in the particular invoice). , ti Invoices shall include a detailed description of the Services (or portions thereof) provided,and shall be submitted to the City at the following address: Accounts Payable Division Finance Department City of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach, FL 33139 SECTION 5 TERMINATION 5.1 TERMINATION FOR CAUSE If the CONTRACTOR shall fail to fulfill in a timely manner, or otherwise violates, any of the • covenants, agreements, or stipulations material to this Agreement, the City, through its City Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to exercising its option to terminate for cause, the City shall notify the CONTRACTOR of its violation of the particular term(s) of this Agreement, and shall grant CONTRACTOR ten (10) days to cure such default. If such default remains uncured after ten (10) days, the City may terminate this Agreement without further notice to CONTRACTOR. Upon termination, the City shall be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of, this Agreement. Notwithstanding the above, the CONTRACTOR shall not be relieved of liability to the City for damages sustained by the City by any breach of the Agreement by the CONTRACTOR. The City, at its sole option and discretion, shall be entitled to bring any and all legal/equitable actions that it deems to be in its best interest in order to enforce the City's right and remedies against CONTRACTOR. The City shall be entitled to recover all costs of such actions, including reasonable attorneys' fees. 5.2 TERMINATION FOR CONVENIENCE OF THE CITY THE CITY MAY ALSO, . THROUGH ITS CITY MANAGER, AND FOR ITS CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONTRACTOR OF SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30) DAYS FOLLOWING RECEIPT BY THE CONTRACTOR OF SUCH NOTICE. ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY 4 CONCERN, AS DETERMINED.BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONTRACTOR SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the CONTRACTOR is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION CONTRACTOR agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the CONTRACTOR, its officers, employees, agents, contractors, or any other person or entity acting under CONTRACTOR's control or supervision, in connection with, related to, or as a result of the CONTRACTOR's performance of the Services pursuant to this Agreement. To that extent, the CONTRACTOR shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The CONTRACTOR expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the CONTRACTOR shall in no way limit the CONTRACTOR's responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The parties agree that one percent (1%) of the total compensation to CONTRACTOR for performance of the Services under this Agreement is the specific consideration from the City to the CONTRACTOR for the CONTRACTOR's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The CONTRACTOR shall maintain and carry in full force during the Term, the following insurance: 5 1. CONTRACTOR Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications); 2. CONTRACTOR Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability; 3. CONTRACTOR Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included; and 4. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of CONTRACTOR's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. The insurance certificates for General Liability shall include the City as an additional insured and shall contain a waiver of subrogation endorsement. Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the CONTRACTOR specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The CONTRACTOR is also solely responsible for obtaining and submitting all insurance certificates for any sub-contractors. Compliance with the foregoing requirements shall not relieve the CONTRACTOR of the liabilities and obligations under this Section or under any other portion of this Agreement. The CONTRACTOR shall not commence any work and or services pursuant to this Agreement until all insurahce required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, CONTRACTOR and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. 6 SECTION 8 LIMITATION OF CITY'S LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit on the City's'liability for any cause of action, for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000. CONTRACTOR hereby expresses its willingness to enter into this Agreement with CONTRACTOR's recovery from the City for any damage action for breach of contract to be limited to a maximum amount of$10,000. Accordingly, and notwithstanding any other term or condition of this Agreement, CONTRACTOR hereby agrees that the City shall not be liable to the CONTRACTOR for damages in an amount in excess of$10,000 for any action or claim for breach of contract arising out of the performance or non-performance of any obligations imposed upon the City by this Agreement. Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida Statutes. SECTION 9 DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT; AND CONFIDENTIAL FINDINGS 9.1 DUTY OF CARE With respect to the performance .of the work and/or service contemplated herein, CONTRACTOR shall exercise that degree of skill, care, efficiency and diligence normally exercised by reasonable persons and/or recognized professionals with respect to the performance of comparable work and/or services. 9.2 COMPLIANCE WITH APPLICABLE LAWS In its performance of the work and/or services, CONTRACTOR shall comply with all applicable laws, ordinances, and regulations of the City, Miami-Dade County; the State of Florida, and the federal government, as applicable. 9.3 PATENT RIGHTS; COPYRIGHT; CONFIDENTIAL FINDINGS Any work product arising out of this Agreement, as well as all information specifications, processes, data and findings,are intended to be the property of the City and shall not otherwise be made public and/or disseminated by CONTRACTOR, without the prior written consent of the City Manager, excepting any information, records etc. which are required to be- disclosed pursuant to Court Order and/or Florida Public Records Law. All reports, documents, articles, devices, and/or work produced in whole or in part under this Agreement are intended to be the sole and exclusive property of the City, and shall not be subject to any application for copyright or patent by or on behalf of the CONTRACTOR or its employees or sub-contractors, without the prior written consent of the City Manager. 7 SECTION 10. GENERAL PROVISIONS 10.1 AUDIT AND INSPECTIONS Upon reasonable verbal or written notice to CONTRACTOR, and at any time during normal business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized holidays), and as often as the City Manager may, in his/her reasonable discretion and judgment, deem necessary, there shall be made available to the City Manager, and/or such representatives as the City Manager may deem to act on the City's behalf, to audit, examine, and/ or inspect, any and all other documents and/or records relating to all matters covered by this Agreement. CONTRACTOR shall maintain any and all such records at its place of business at the address set forth in the "Notices" section of this Agreement. 10.2 [INTENTIONALLY DELETETD] 10.3 ASSIGNMENT, TRANSFER OR SUBCONTRACTING CONTRACTOR shall not subcontract, assign, or transfer all or any portion of any work and/or service under this Agreement without the prior written consent of the City Manager, which consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as approved pursuant to this Section, and any attempt to make such assignment (unless approved) shall be void. 10.4 PUBLIC ENTITY CRIMES Prior to commencement of the Services, the CONTRACTOR shall file a State of Florida Form PUR 7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes with the City's Procurement Division. 10.5 NO DISCRIMINATION In connection with the performance of the Services, the CONTRACTOR shall not exclude from participation in, deny the benefits of, or subject to discrimination anyone on the grounds of race, color, national origin, sex, age, disability, religion, income or family status. Additionally, CONTRACTOR shall comply fully with the City of Miami Beach Human Rights Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time, prohibiting discrimination in employment, housing, public accommodations, and public services on account of actual or perceived race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, age, disability, ancestry, height, weight, domestic partner status, labor organization membership, familial situation, or political affiliation. 10.6 CONFLICT OF INTEREST CONTRACTOR herein agrees to adhere to and be governed by all applicable Miami-Dade County Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade 8: County Code, as may be amended from time to time; and by the City of Miami Beach Charter and Code, as may be amended from time to time; both of which are incorporated by reference as if fully set forth herein. CONTRACTOR covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which could conflict in any manner or degree with the performance of the Services. CONTRACTOR further covenants that in the performance of this Agreement, CONTRACTOR shall not employ any person .having any such interest. No member of or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising therefrom. 10.7 CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW / (A) CONTRACTOR shall comply with Florida Public Records law under Chapter 119, Florida Statutes, as may be amended from time to time. i (B) The term "public records" shall have the meaning set forth in Section 119.011(12), which means all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business of the City. (C) Pursuant to Section 119.0701 of the Florida Statutes, if the CONTRACTOR meets the definition of"Contractor" as defined in Section 119.0701(1)(a), the CONTRACTOR shall: (1) Keep and maintain public records required by the City to perform the service; (2) Upon request from the City's custodian of,public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law; (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement term and following completion of the Agreement if the CONTRACTOR does not transfer the records to the City; (4) Upon completion of the Agreement, transfer, at no cost to the City, all public records in possession of the CONTRACTOR/or keep and maintain public records required by the City to perform the service. If the CONTRACTOR transfers all public records to the City upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records, stored electronically must be provided to the City, upon request from the City's custodian of public records, in a format that is compatible with the information technology systems of the City. (D) REQUEST FOR RECORDS; NONCOMPLIANCE. (1) A request to inspect or copy public records relating to the City's contract for services must be made directly to the City. If the City does not possess the requested records, the City shall immediately notify the CONTRACTOR of the request, and the CONTRACTOR must provide the records to the City or allow 9 the records to be inspected or copied within a reasonable time. (2) CONTRACTOR's failure to comply with the City's request for records shall , constitute a breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally terminate the Agreement; (2) avail itself of the remedies set forth under the Agreement; and/or (3) avail itself of any available remedies at law or in equity. (3) A CONTRACTOR who fails to provide the public records to the City within a reasonable time may be subject to penalties under s. 119.10. (E) CIVIL ACTION. (1) If a civil action' is filed against a CONTRACTOR to compel production of public records relating to the City's contract for services, the court shall assess and award against the CONTRACTOR the reasonable costs of enforcement, including reasonable attorney fees, if: - a. The court determines that the CONTRACTOR unlawfully refused to comply with the public records request within a reasonable time; and b. At least 8 business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the CONTRACTOR has not complied with the request, to the City and td the CONTRACTOR. (2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of public records and to the CONTRACTOR at the CONTRACTOR's address listed on its contract with the City or to the CONTRACTOR's registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. (3) A CONTRACTOR who complies with a public records request within 8 business days after the notice is sent is not liable for the reasonable costs of enforcement. (F) IF THE CONTRACTOR HAS QUESTIONS' REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF MIAMI BEACH ATTENTION: RAFAEL E. GRANADO, CITY CLERK 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 E-MAIL: RAFAELGRANADOMIAMIBEACHFL.GOV PHONE: 305-673-7411 10 SECTION 11 NOTICES All notices and communications in writing required or permitted hereunder, shall be delivered personally to the representatives of the CONTRACTOR and the City listed below or may be mailed by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized overnight delivery service. Until changed by notice, in writing, all such notices and communications shall be addressed as follows: TO CONTRACTOR: TETRA TECH, INC. 2301 Lucien Way, Suite 120 Maitland, FL 32751 Attn: Betty Kamara TO CITY: City Manager's Office City of Miami Beach 1700 Convention Center Drive, 4th Floor Miami Beach, FL 33139 Attn: Jimmy L. Morales, City Manager WITH A COPY TO: , City of Miami Beach, Public Works Department 1700 Convention Center Drive Miami Beach, FL 33139 Attn: Roy Coley, Public Works Director Notice may also be provided to any other address designated by the party to receive notice if such alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by overnight delivery. In the event an alternate notice address is properly provided, notice shall be sent to such alternate address in addition to any other address which notice would otherwise be sent, unless other delivery instruction as specifically provided for by the party entitled to notice. Notice shall be deemed given on the date of an acknowledged receipt, or, in all other cases, on the date of receipt or refusal. SECTION 12 MISCELLANEOUS PROVISIONS 12.1 CHANGES AND ADDITIONS This Agreement cannot be modified or amended without the express written consent of the parties. No modification, amendment, or alteration of the terms or conditions. contained herein shall be effective unless contained in a written document executed with the same formality and of equal dignity herewith. 11 12.2 SEVERABILITY If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement shall not be affected and every other term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law. 12.3 ENTIRETY OF AGREEMENT The City and CONTRACTOR agree that this is the entire Agreement between the parties. This Agreement supersedes all prior negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein, and there are no commitments, agreements or understandings concerning the subject matter of this Agreement that are not contained in,this document. Title and paragraph headings are for convenient reference and are not intended to confer any rights or obligations upon the parties to this Agreement. 12.4 NON-EXCLUSIVITY CONTRACTOR acknowledges and agrees that,-as a Secondary Contractor, this Agreement and the award of any work hereunder, is non-exclusive, and the City may, at its sole and absolute discretion, award similar services or work to other firms under contract with the City (either as a primary contractor or as secondary contractors). No Purchase Order shall be issued to CONTRACTOR, and no work or Services shall be authorized under this Agreement, except at City's sole discretion. CONTRACTOR shall have no entitlement to perform any services hereunder, or to be compensated for any Services, unless set forth in a written Purchase Order. [Remainder of Page Intentionally Left Blank] 12 1 / IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be'executed by their appropriate officials, as of the date first entered above. FOR CITY: CITY OF MIAMI BEACH, FLORIDA ATTEST: By: City lerk Mayor • Date: 9 cf - `4•'....... . * EINCORP ORATED: FOR CONTRACTOR: � T IRA TECH, INC. ATTEST: 444 71 C••10/:./ •... 2-...0j\, �D , Ilkh % � T By: , bY 60Anun 'lv�Cca S 1 c- irnc�rc�, al\- k Act RI;n gl i ras5QY id k— Print Name and Title Print Name and Title Date: 5C0 a3 f a61q APPROVED AS TO FORM & LANGUAGE QJL: TT FOR EXECUTION • 13 City Attorney +�' ate EXHIBIT A SCOPE OF SERVICES 3.1 GENERAL The Contractor shall provide its services under this Agreement if and when the City needs assistance with disaster debris monitoring services. The Contractor shall not be required to provide its services to the City until the City issues a Notice to Proceed, or alternate method of work authorization as approved by the City. 3.2 SCOPE OF WORK The Contractor shall provide all labor (including, but not limited to, designation of a Project Manager), supervision, materials, equipment, power, communications, and other services and supplies necessary for, or incidental to, the performance of the debris monitoring services described herein. Generally, the services to be provided by the Contractor involve the monitoring and supervision of the removal, processing and disposal of Debris by the Debris Management Contractor (the "DMC") (1) to ascertain whether DMC has fully performed under the agreement for disaster recovery and debris removal services between DMC and the 'City then in effect, and (2) to maximize reimbursements from FEMA and other federal, state and local agencies for disaster recovery expenses incurred by the City,.such as ensuring that only eligible debris is collected, processed and properly disposed by the DMC. The Contractor shall observe, monitor and document the DMC's removal, processing and disposal operations, including Debris types, quantities, reduction methods and pick up and disposal locations to ensure that the DMC complies with all Applicable Law, including FEMA regulations, policies and guidelines. Monitoring the DMC's contracted removal operations includes, field supervisory oversight, monitoring of Debris removal at the loading, staging and final disposal sites, monitoring Debris removal, segregation, processing and final disposal, and compiling copious and detailed records (e.g. Load Tickets and monitor reports) to document and verify the DMC's contracted Debris removal operations. For example, Contractor shall track each load of eligible debris removed, processed and disposed by the DMC, using a Load Ticket, which shall be inventoried and logged. The Contractor shall be thoroughly familiar with the rights and responsibilities assigned to the DMC under the agreement for disaster recovery and debris removal services between DMC and the City then in effect. Contractor must conduct its work in a manner that does not interfere with disaster response and recovery activities of the Debris Management Contractor, and the federal, state, and county governments and agencies or public utilities. The City may use other contractors to work in other zones within the City and, therefore, the Contractor must coordinate with any such Person(s), as needed by the City. V Contractor shall verify and document that all equipment, vehicles and manpower used by the DMC in its performance under the agreement for disaster recovery and debris removal services between the DMC and . the City then in effect, meets the criteria set forth in said agreement, including"that all load volumes of Debris and each piece of equipment are adequately measured, the measured volume is accurately reflected on the signs fixed to each piece of equipment for the duration of the disaster work, the proper signage and markings are affixed to each piece of equipment, and each piece of equipment and vehicle is certified and in compliance with the proposal specifications and all Applicable Laws. 14 Services required from Contractor may include the following: 3.2.1 Monitoring during Emergency Push/Road Clearance: During the first seventy(70) hours after a Declared Disaster, Contractor shall observe, monitor, supervise and document the Debris Clearance operations of`the DMC, including, but not limited to, the number, hours, and actual output of manpower and equipment used by the DMC, unless otherwise agreed in writing by the City. 3.2.2 Monitoring Debris Removal from Private Property: Contractor shall observe, monitor, supervise and document the DMC's Debris Removal operations from private property, as authorized by the City, including, but not limited to the collection, removal, processing, and disposal of Debris, to ascertain compliance with all applicable current FEMA regulations and policies including the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). Contractor shall ascertain that all Debris removed from private property meets the criteria and requirements set forth in the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. 3.2.3 Monitoring Debris Removal from Public Rights-of-Way (ROW): Contractor shall observe, monitor, supervise and document the removal, processing and disposal operations of the DMC of Vegetative Debris, Mixed Debris, Non-Burnable Debris and C&D Debris from the City's Rights-of-Way and public property. The Contractor shall ensure only Eligible Debris is collected for loading and hauling. Contractor shall ascertain that all Debris removed from the City's Rights-of-Way and public property meets the criteria and requirements set forth in the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. (i) Monitoring Removal, Processing and Disposal of Debris by Types of Debris: a.Vegetative Debris: The Contractor shall observe, monitor, supervise and document DMC's operations related to the removal, processing and disposal of Stumps, Hazardous Stumps, leaning tree , hanging limbs, and trees. Specifically the Contractor shall inspect and document the size, location, root-ball exposure, payment category, and method of removal used by the DMC, which may include grinding, removal and extraction, or flush cut. The Contractor shall ascertain compliance with all applicable FEMA guidelines regarding the removal, processing, and disposal of Stumps, Hazardous Stumps, leaning trees, hanging limbs, and trees as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). • b.C&D Debris: The Contractor shall observe, monitor, supervise and document DMC's operations related to the removal, processing and disposal of C&D Debris. The Contractor must ensure and when applicable document that the C&D Debris removed by the DMC presented an immediate threat to the safety, welfare, and well-being of the community, or obstructed a public Right-of-Way or other recovery efforts, and is generated by a Declared Disaster in compliance with all applicable r 15 FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). c.HW Debris: Contractor shall observe, monitor, supervise and document the collection, segregation, transportation, processing and disposal of HW to verify and ensure that DMC took proper precautions and followed established policies and procedures, including notification of appropriate authorities in case of an accident or if unsafe practices are observed. Contractor shall ensure that DMC has obtained and maintained the required certification for the collection, segregation, transportation, processing and disposal of HW and has employed the appropriate certified specialists to perform such tasks. The Contractor shall ensure the DMC has performed all cleanup operations in accordance with Applicable Law. The Contractor shall report spills and other incidents to the City immediately following discovery of the spill, separately and independently from the DMC. The Contractor shall ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). d.Other types of Debris: Contractor shall observe, monitor, supervise and document the collection, removal, transportation, and disposal of Vehicles and Vessels, Putrescent Debris, and storm-generated Debris in waterways and drainage systems, to ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). e.On-site Chipping: Contractor shall observe, monitor, supervise and document the collection, removal, processing, and disposal of Debris that has been chipped on- site by the DMC. Contractor shall document the conditions and location of the Debris to verify that on-site chipping, hauling of chipped Debris and area restoration was performed in compliance with the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. 3.2.4 Temporary Debris Staging and Reduction Sites (TDSRS): The Contractor shall observe, monitor, supervise and document DMC's staging, reduction and processing operations at a TDSRS, including the staging, processing, reduction and disposal of all Debris, site security, site preparation and maintenance. Contractor shall inspect and properly document every load entering and leaving the TDSRS including all Load Tickets completed for each load to verify and document the contents and quantity of each load. Contractor shall accurately measure and document load hauling compartments and accurately compute volume capacity in cubic yards of every vehicle used by the DMC. Contractor shall ascertain compliance with all applicable licensure and environmental requirements, as well as all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). 3.2.5 Comingling of Debris: The Contractor shall ensure that there is no comingling of Debris and shall inform the City on its operational reports as described in Section 3.6.10, if commingling of 16 Debris occurs. Contractor shall ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). 3.3 REQUIRED STAFF AND PERSONNEL The Contractor shall provide the City the necessary personnel with the training, skills, knowledge, experience and know-how to efficiently and effectively observe, monitor, supervise and document the DMC's collection, removal, processing and disposal operations as provided in this Agreement. The number and types of personnel needed pursuant to this Agreement will be determined by the City and this determination will be included in the appropriate tasks orders. Contractor shall ensure that its work force, including subcontractors, maintains self-sufficiency related to transportation, housing, sanitation, food and related accommodations in a manner that is consistent with local requirements and minimizes adverse effects on the community. Contractorshall provide its personnel with all logistical support, including mobile communications equipment, computer equipment, safety equipment, digital cameras, video cameras, and other equipment necessary to perform the work. Mobile communications equipment shall be sufficient to allow all monitors to remain in contact with the Contractor, DMC and the City at all times. Contractor shall ensure,that a sufficient number of trained personnel are available to (1) monitor the "First Push"operations; (2) observe and record'all Debris loads entering and leaving the TDSRS; (3) provide data entry and document processing,personnel, conduct safety meetings with field staff to ensure that all personnel adhere to all appropriate safety requirements; (4) respond and document issues regarding complaints, damages, accidents or incidents involving the DMC and ensure that are fully documented and reported; (5) coordinate daily briefings with the City; (5) ensure and reconcile DMC's invoices and supporting documentation submitted to the City; and (6) prepare Operational Reports and any other required documentation as required by the City. Accordingly, Contractor shall establish a Debris monitoring team to perform the workrequired under this Agreement, consisting of the following positions, at a minimum, and more particularly described below: a. Emergency Operations Manager b. Data Manager c. Project Manager d. Cost Recovery Specialist e. Field Supervisors f. Fixed Site Monitors g. Environmental Specialist h. GIS Specialist, i. Billing/Invoice/Analysts . j. Administrative Assistants k. Field Monitors The Debris monitoring team's responsibilities and obligations include, but are not limited to the following: 17 a. Emergency Operations Manager: The primary functions of the Emergency Operation Manager shall be to manage and supervise the Debris monitoring services provided by the Contractor and to serve as liaison between the City and the Contractor. The Emergency Operations Manager shall be paid at the hourly rate included in Exhibit C. The Emergency Operations Manager's responsibilities,shall include, without limitation: i. Coordinating daily briefings, work progress, staffing, and other key items with the City; ii. Scheduling work for all team members and subcontractors on a daily basis; iii. Scheduling and managing field staff; iv. Monitoring the DMC's progress and making and implementing recommendations to improve efficiency and speed up the recovery work; v. Conduct safety inspections; vi. Ensuring compliance with contracts by all subcontractors; vii. Prepare Operational Reports and other required documentation; • viii. Scheduling periodic meetings with field staff and subcontractors; ix. Review and reconcile DMC's documentation supporting invoices for payment and prepare FEMA worksheets for reimbursement for Debris hauling efforts; x. Review and reconcile Contractor's invoices for payment and prepare FEMA worksheets for reimbursement for Debris monitoring efforts; xi. Establish a data center where project documents are stored, sorted and reconciled. `xii. The Emergency Operations Manager shall be accessible to the City at all times and shall have full authority to act on behalf of Contractor to address and resolve issues that may arise during the course of the work. All communications given to the Emergency Operations Manager shall be binding on the Contractor. xiii. The Emergency Operations Manager shall be on-call twenty-four (24) hours per day, seven (7) days per week, and shall be available by cell phone. In the event normal communication channels are unavailable, Contractor shall provide the Emergency Operations Manager with reliable means of communication with the City. ' xiv. The Emergency Operations Manager shall coordinate daily with the City and DMC, and shall comply with all directions and guidance provided by federal and state representatives. 18 xv. The Emergency Operations Manager must attend any and all meetings required by the City to evaluate the Debris removal and disposal operations. b. Data Manager: The primary functions of the Data Manager is to oversee the processing of Load Ticket information, including QA/QC aspects that ensure documentation is maintained in accordance with all Federal, State, County and local requirements. This may involve the use of electronic monitoring equipment or other approaches as approved by the City. The Data Manager shall be FEMA trained and will work under the supervision of the Emergency Operations Manager. The Data Manager shall be paid at the hourly rate included in Exhibit C. c. Cost Recovery Specialist: The Cost Recovery Specialist is an experienced professional, FEMA trained, who may assist the City in the operations and coordination of activities during a Declared Disaster. The qualified individual must have direct Debris management experience, including the management of Debris removal operations, the oversight of TDSRS, Debris recycling and Debris disposal. Emphasis on management and coordination post Debris causing event recovery and FEMA recovery guidelines are enquired. The Cost Recovery Specialisf shall work hand-in-hand with City personnel, or their designee, to develop project worksheets for all Category A expenses and documentation. The Cost Recovery Specialist shall be paid at the hourly rate included in Exhibit C. d. Field Supervisors: The primary functions of the Field Supervisors shall be to oversee the field operations and the performance of Supervising Monitors, compilation of Operational Reports, recommend approaches that maximize efficiency and ensure that safety measures are followed. The Field Supervisors shall be paid at the hourly rate included in Exhibit C. The Field Supervisors' responsibilities shall include, without limitation: i. Oversee and supervise field activity; ii. Coordinate efforts with City personnel to maximize efficient use of all available resources; iii. Make suggestions to improve the efficiency of collection and removal of Debris; iv. Coordinate daily activities and future planning with the Supervising Monitors and other staff; v. Identify, address, and troubleshoot any questions or problems that could impact work area safety and eligibility; and vi. Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards; document and record measurements and computations. e. Fixed Site Monitors: The primary functions of the Fixed Site Monitors shall be to complete the load ticket and estimate volumes that have been transported to the TDSRS or final disposal site for processing, reduction, segregation, storage and disposal. The Fixed Site Monitors shall be paid at the hourly rate included in Exhibit C. The Fixed Site Monitors' responsibilities shall include, without 19 limitation: i. Create and maintain a complete and accurate record of the size of each load of Debris and other information about each load as may be needed on the Load Ticket; ii. Initial each Load Ticket before allowing trucks to proceed from the check-in area to the 1 tipping area at the final disposal site; iii. Initial each Load Ticket for every load entering and leaving a TDSRS; iv. Ensure that Debris is properly segregated, processed and secured and that comingling of Debris does not occur; v. Coordinate efforts with the City, and the DMC/dispatch center or supervisor to maximize , efficient and effective use of all available resources; • vi. Perform other duties as directed by the City and designated City personnel; vii. Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards; document and record measurements and computations. f. Field Monitors: The primary,functions of the Field Monitors shall be to perform roving on-site, street-level work area inspections of Debris cleanup and collection, and verify that only Eligible Debris is being removed from eligible property within assigned Debris pick-up locations in the City. The Field Monitors shall complete and issue Load Tickets for Eligible Debris cleared and removed at locations designated by the City. The Field Monitors shall be paid at the hourly rate included in Exhibit C. The Field Monitors' responsibilities shall include, without limitation: i. Shall utilize photographs and GPS coordinates of Debris to verify the source"and type of Debris collected ii. Monitor truck collection activity; iii. Issue manifest Load Tickets at loading sites for each load; iv. Check the area for safety considerations such as downed power lines, children playing in area, need or availability of traffic control devices, and trucks and equipment are being operated safely; v. Ensure freon containing appliances are sorted and ready for freon removal on site or separate transportfor freon removal before final disposal; vi. Perform a pre-work inspection of areas and Debris piles to help prevent damage caused from loading equipment used in operations,to identifycovered utility meters, transformers, fire hydrants, mail boxes, and to look for and document potential Debris remedial issues; vii. Document damage occurring during Debris removal to utilities, driveways, road surfaces, 20 J vehicles or any other property, using photography whenever feasible, including identifying owners, circumstances of the damage (who, what, when, where) and filing a report with authorities with jurisdiction; viii. Before equipment moves to a new loading area, ensure the work area is clear of Debristo the specified level; ix. Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards; document and record measurements and computations; x. Properly monitor and record performance and productivity of Debris removal crew; xi. Coordinate field inspection work and all other efforts with City, and DMC /dispatch center or supervisor to maximize efficient and effective use of'all available resources; xii. Ensure that loads are properly contained before leaving the loading area; xiii. Ensure only Eligible Debris is collected for loading and hauling; xiv. Ensure only Debris from approved public areas is loaded for removal; xv. Document photographically trees and stumps that are considered hazardous; xvi. Verify that all trucks leaving the site have been completely emptied; and xvii. Perform other duties from time to time as directed by the City and Emergency Operations Manager. 3.4 GENERAL SERVICES TO BE PROVIDED BY THE MONITORING CONTRACTOR 3.4.1 Pre-event: The pre-event services performed by the Contractor may include: a. The coordinated creation, implementation and modification, as necessary, of the City's Debris Management Plans and Standard Operating Procedures; b. Inter-agency cooperative exercises and training; c. FEMA guidance and policy; and d. Inspection of Temporary Debris Staging and Reduction Sites (TDSRS); 3.4.2 Post-event: The listed services performed by the Contractor must include: a. Contract administration; • 21 b. Debris estimates; c. Perform oversight for road clearance and Debris loading by DMCs; d. Provide TDSRS monitoring at various locations, including sites that handle materials from multiple contractors and or monitoring firms; e. Environmental assessment of TDSRS; f. Truck certification and equipment certification; g. TDSRS monitoring accommodating multiple municipalities/agencies; h. Quality assurance and quality control of all documentation pertaining to Debris management monitoring; Monitoring and documenting compliance with all Safety procedures; j. Assist the City in responding to public inquiries; k. Provide technical advice to the City; I. Be available to)address questions from FEMA during and after services have been performed; m. Provide assistance with FEMA Category A expense worksheets and other submittals, audits, appeals and associated processes, as needed, until final file closeout regarding each individual disaster event; and n. Review and validate Debris removal contracting firm(s) invoices prior to submission to the City for processing. 3.5 MOBILIZATION AND NOTICE TO PROCEED The Contractor shall have a maximum of 24 hours from confirmed delivery of the City's Notice to Proceed to mobilize and begin their response. Notification will be made in writing by email, regular mail, and/or fax. Failure to mobilize in the allotted timeframe may result in the selection of another contractor, relinquishment of the right for future consideration and breach of contract. Upon activation the Contractor will begin coordination with the DMC and the City's emergency management personnel. 3.6 DELIVERABLES AND REPORTS At a minimum, the following deliverables must be provided to the City at the completion of the event response effort. However, deliverables shall in no way be limited to the following list. At its sole discretion, the City may add or delete deliverables to meet the needs of the City, State, or FEMA. All deliverables will 22 be submitted both electronically, in a format specified by the.City and on paper. The minimum deliverables to be provided include: 3.6.1 A log of complaints, damages reported, correction or remedial measures and releases for remedial work performed from the property owner or the City as appropriate, in paper form and electronically; 3.6.2 Original Load Tickets, boxed, bound by date and sorted by ticket number; 3.6.3 Electronic Load Ticket logs detailing information from all paper Load Tickets; 3.6.4 Daily activity logs maintained by all personnel with individual signatures and initials, which shall identify issues address by all personnel and final resolution; 3.6.5 Map books boxed by pass with daily logs; 3.6.6 List of Load Tickets issued by monitors, and list of lost/voided Load Tickets; 3.6.7 Each ineligible Debris pile will be tagged, in a format approved by the City, and a log of all ineligible Debris idehtified shall be compiled and submitted to the City; 3.6.8 Daily operational reports ("Operational Reports") shall be prepared by the Contractor and submitted to the City throughout the duration of the recovery operations. Daily reports shall document the Debris Management Contractor's activities and progress from the previous day and shall be submitted 10:30 a.m. to the City or designee. Eachreport shall contain the following minimum information: a. Review and accurately completed Load Tickets verifying that they are consistent with all reporting documents; b. The times of operation of all Debris loading trucks; c. Reports, maps and graphs to delineate production rates of crews and their equipment, progress by area and estimations of total quantities remaining, time to completion and daily cumulative cubic yards of Debris removed, processed and hauled. 3.6.9 A final report ("Final Report") prepared by the Contractor and submitted to the Contract City within thirty (30) days of completion of the recovery operations. (Recovery Operations include closure and remediation of TDSRS and conclusions of all related operations.) At a minimum, this report will include a discussion of disaster response requirements and results and recommendations for future disaster responses. 3.7 DOCUMENT MANAGEMENT AND SUPPORT Contractor shall provide data management and support to the City during the emergency recovery effort, including the following: 23 3.7.1 Contractor shall create, and monitor Load Tickets to track and document the removal, processing and disposal of Eligible Debris. Contractor shall ensure that all Load Tickets comply withthe requirements of FEMA and other federal, state, and local reimbursement agencies. Each Load Ticket shall contain, at a minimum, the following information: a. DMC's name; b. City's identification or contract number for the Contractor; c. Load Ticket number; d. Date and time of pick up; e. Date and time of delivery; f. Pick up location (by street address or block); g. Total cubic yards picked up; h. Debris classification; i. Truck ID number and capacity; j. If applicable, truck operator or employee name; k. Description of manpower and equipment used; I. Delivery Site; m. Signature,of the City's designated representative; and n. Signature of the DMC's designated representative. o. Signature of the Contractor's designated representative. 3.8 RECORDS KEEPING AND AUDITS Contractor will 'be subject to audit by federal, state and local agencies pursuant to the Agreement. Accordingly, Contractor shall keep throughout the term of the Agreement, all books of accounts and records customarily used in this type of operation, and as from time to time may be required by the City, in accordance with generally accepted accounting principles prescribed by the American Institute of Certified Public Accountants or any successor agency. In addition, Contractor must maintain copies of all reports, records, Debris reporting,,tickets, and correspondence concerning the work performed under this Agreement. Such books of accounts, records, reports, logs, Debris reporting Load Tickets and correspondence shall be kept for at least three (3) years after project closeout by FEMA or eight (8) years following the termination of the Agreement, whichever is later, unless the Contractor is notified in writing by the City of the need to extend the retention period. Upon the City's request, the Contractor shall scan all 24 reports, logs, Load Tickets, invoices, correspondence, and related records concerning the Contractor's work under this Agreement and provide electronic copies to the City. The City shall have the right to inspect audit and examine during normal business hours, all such customary books of accounts, records, and reports created and maintained relating to Contractor's operations in performance of this Agreement. If the books of accounts and records are kept in a location outside the State of Florida, Contractor shall, at its sole cost and expense, arrange for them to be brought to a location convenient to the auditors for the City to be audited and inspected as set forth in this Agreement. Failure to maintain books of accounts and records as required shall be deemed a material breach of the Agreement. The City or its representatives shall make available to Contractor a copy of any audit report'prepared by or on behalf of the City. Contractor shall have thirty (30) days from receipt of the audit report from the City or its representatives to provide a written response to the City regarding the audit report. Contractor agrees that failure of Contractor to submit a written response to the audit report in accordance with the requirements of this Section 3.6 shall constitute acceptance of the audit report as issued. The obligations arising out of this Section 3.6 shall survive the expiration or earlier termination of this Agreement. Florida's Public Records Law (Chapter 119, F.S.) requires that all records must be made available upon request by the public, unless they are exempt. This Agreement may be unilaterally cancelled by the City if Contractor refuses to comply with the requirements of Florida's Public Records Law. 3.9 OTHER OPERATIONAL CONSIDERATIONS 3.9.1 Inspection: All emergency Debris operations, including all Contractor's operations in performance of this Agreement, shall be subject to inspection by the City and other Governmental Authorities to ensure compliance with the Agreement and Applicable Law. 3.10 TECHNICAL ASSISTANCE 1 Contractor may be requested by the City to provide technical expertise and guidance to support the City during the emergency recovery effort, including the following: 3.10.1 Assist in'determining and assessing the impact and magnitude of the emergency event before federal assistance is requested, identifying damaged locations and facilities, assessing and preparing initial estimates of Debris \volumes, distinguishing between pre- emergency damage and emergency-generated damage, documenting eligible costs, and describing the physical and financial impact of the emergency. 3.10.2 Provide training sessions for key City personnel. 3.10.3 Assist with developing, producing, and distributing public information bulletins or press releases concerning the emergency event and recovery efforts. 3.11 INVOICE AND PAYMENT 3.11.1 All invoices from the Contractor must be signed by the Contractor. Each type of work must be invoiced separately. Contractor must provide the information described below 25 and any other information reasonably requested by the City to support the work performed. All invoices are subject to pre-audit verification and the City's approval prior to payment. 3.11.2 Releases of lien, if applicable, must be submitted with invoices. 3.11.3 Contractor must remit all invoices and supporting information to: Accounts Payable Division Finance Department City of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach, FL 33139 A paper copy of each invoice must be provided and electronic copies also may be required. 3.11.4 ` Contractor must submit invoices to the City regularly and at least once every 30- days.Each invoice shall include copies of the Operational Reports as indicated in Section 3.6.8 of this Agreement, and daily logs, if applicable. 3.11.5 Invoices must be detailed and include information such as employee position, the employee's hourly rate, the actual hours worked and the actual tasks performed. The hourly rates must not exceed the prices included in Appendix E to this Agreement. 3.12.1 CITY'S OBLIGATIONS FOR MOBILIZATION 3.12.2 The City shall notify Contractor when a "hurricane watch" has been established for the City so that Contractor can plan for its mobilization. The City shall notify Contractor when a "hurricane warning" has been established for the City. Contractor shall be fully operational within twenty-four (24) hours after receiving a Notice to Proceed from the City. 3.12.3 The City shall furnish all information and documents reasonably necessary for the commencement of work, including a valid written Notice to Proceed. 26 EXHIBIT B CONTRACTOR SERVICE ORDER Service Order No. for services described herein TO: TETRA TECH, INC. PROJECT NAME: DATE: Pursuant to the agreement between the City of Miami Beach and Contractor for Disaster Debris Monitoring Services of the City of Miami Beach (RFP No. 2018-217-JC) you are directed to provide the following services: SCOPE OF SERVICES: Per attached proposal dated , to be considered part of this Agreement. Estimated calendar days to complete this work: Days Original Service Order Amount: $ Total From Previous Additional Service Orders: $ Fee for this Service Order is Lump Sum/Not to Exceed amount $ • of: Total Agreement to Date: $ City's Project Date Coordinator/Manager Project Administrator- Date Contractor Date Assistant Director Project Administrator-Director Date i 27 EXHIBIT C Best and Final Offer ("BAFO") Price Form - 'See next page] 28 BAFO COST PROPOSAL FORM Failure to submit the BAFO Cost Proposal Form,in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices,delivery delays,taxes, insurance,cost indexes or any,other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advances The BAFO Cost Proposal Form shall be completed mechanically or, if manually, in ink. BAFO Cost Proposal Form(s) completed in pencil shall be deemed non-responsive.All corrections on the BAFO Cost Proposal Form shall be initialed. The hourly rates shall include all cost including applicable overhead and profit, lodging, meals, transportation, rentals, safety gear, telephone costs, cameras, GPS devices, software and related support/licensing fees., and other project incidentals, (A) (B) (C) POSITIONS HOURLY RATES ; EST.HOURS - TOTAL (AxB=C) 1, Emergency Operations Manager $ 60.00 112 $ 6,720.00 2. Project Manager $ 72.00 112 $ 8,064.00 3. Data Manager $ 56.00 40 $ 2,240.00 I 4, Cost Recovery Specialist $ 105.00 40 $ 4,200.00 5. Field Supervisors $ 42,00 336 $ 14,112.00 6. Fixed Site Monitors $ 36.00 840 $ 30,240.00 7. Environmental Specialist $ 59.00 40 $ 2,360.00 8. GIS Specialist ' $ 54.00 40 $ 2,160.00 9. Billing/InvoiceAnalysts •$ 45.00 40 $ 1,800.00 10. Administrative Assistants 1 $ 32.00 40 $ 1,280.00 11. Field Monitors $ 35.00 4,200 $ 147,000.00 GRAND TOTAL(Items 1-11) $ 220,176.00 Bidder's Affirmation Company: Tetra Tech, Inc. Authorized Representative: Jonathan Burgiel, Business Unit President 1 Address: 2301 Lucien Way, Suite 120, Maitland, FL 32751 Telephone: (407) 803-2551 Email: betty.karnara@tetrate h.coa Authorized Representative's Signature:A, 1l rr . ATTACHMENT A RESOLUTION COMMISSION ITEMS AND COMMISSION MEMORANDUM Resolutions- C7 R MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City,Commission FROM: Jimmy L. Morales, City Manager DATE: October 17,2018 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2018-217- ' JC, DISASTER DEBRIS MONITORING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH TETRA TECH, INC., THE TOP RANKED PROPOSER, AND ROSTAN SOLUTIONS, LLC,THE SECOND RANKED PROPOSER; AND FURTHER, AUTHORIZING THE CITY MANAGER TO SELECT THE FIRM THAT WILL SERVE AS THE PRIMARY CONTRACTOR, BASED ON 'THE CITY MANAGER'S DETERMINATION OF THE FINAL NEGOTIATED PROPOSAL THAT OFFERS THE CITY THE BEST COMBINATION OF PRICING AND SERVICE, WITH THE REMAINING FIRM TO SERVE AS THE SECONDARY CONTRACTOR; AND FURTHER,AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BYTHE ADMINISTRATION. RECOMMENDATION ' Approve the Resolution. ANALYSIS In the event of an emergency, such as a hurricane, the City would lack sufficient resources to undertake disaster debris monitoring operations. While some monitoring assistance is available from the County, State and Federal governments, it is not sufficient enough to assist in order to restore a community that has suffered a catastrophic disaster. Furthermore, resources of the various governments are spread thin over the affected areas, necessitating contracted private sector assistance. Additionally, in order for the City of Miami Beach to receive assistance for disaster debris removal, the City must implement a disaster debris removal monitoring plan by firm(s)that are selected by the City to provide this service, Monitoring of contracted debris removal and disposal activities is a critical component in successful debris operations and in the justification and documentation of any application for Federal Emergency Management Agency (FEMA) Public Assistance funding. The responsibility of the monitoring firm(s) will be to deploy trained debris monitors to,observe and document contractor activities. At a minimum these monitors should be stationed at all pick-up and disposal sites. It is in the City's best interest to enter into'agreements with a firm(s) that has the capability and flexibility to provide disaster debris monitoring services in the'event of a declared emergency that is of the magnitude to utilize said professional services. By way of the RFP, the City sought proposals from qualified disaster debris monitoring firm(s) Page 460 of 1637 .. capable of providing technical expertise and guidance to support the City during emergency recovery efforts following declared disaster event(s). Such services include, but are not limited to, supporting the City during a disaster recovery effort, monitoring of debris collections performed by the City's disaster recovery contractor(s) in accordance with the Stafford Act and FEMA policies and guidelines. The firm(s) shall coordinate with the City and the disaster recovery contractor(s) to ensure a compliant, well-managed and organized approach to debris collection and disposal within FEMA guidelines. Services include monitoring debris collections in the field, at the temporary debris management sites (TDMS) and residential debris drop off sites, as well as data reporting and other related services. The firm(s) shall monitor the City's disaster recovery contractor(s) performance including suggestions and assistance with implementing recommendations to improve efficiency. .On June 7, 2018, the City issued Request for'Proposals (RFP) No. 2018-217-JC, for disaster debris monitoring services. At that time, eight-hundred fifty-three (853) vendors were notified via Public Purchase of the RFP. Subsequently, eighty-four (84) vendors accessed the RFP notice via Public Purchase. A voluntary pre-proposal conference was held on June 21, 2018, and was attended by seven (7) vendors. RFP responses were due and received on July 24, 2018. The City received a total of five (5)proposals. The City received proposals from the following firms: • Atkins North America, Inc. • CSA Central, Inc. • Disaster Program& Operations Inc. • Rostan Solutions, LLC • Tetra Tech, Inc... On August 13, 2018, the Evaluation Committee was appointed by the City Manager pursuant to LTC#450-2018, to consider the responsive proposal received.The Committee convened on October 3, 2018 to consider the proposals received. The Committee was comprised of the following individuals: Miguel Anchia, Assistant Fire Chief, Fire Department, City of, Miami Beach; Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement Projects, City of Miami Beach; and Jay Fink, Assistant Director, Public Works Department, City of Miami Beach. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP. The evaluation process resulted in the ranking of proposers as indicated in Attachment A. The following is a brief summary of the qualifications of the top proposers: Tetra Tech. Inc. - According to its proposal, Tetra Tech, Inc., is headquartered in Maitland, Florida, and is a well- respected and experienced disaster response and recovery company. Tetra Tech offers a unique integration of mitigation, emergency preparedness and planning, and disaster response and recovery management services, providing end-to-end solutions for clients. Its team has successfully assisted with planning for and recovering from natural -and human-caused disasters and has extensive experience successfully managing multiple disaster response and recovery operations across the United States simultaneously. Its team has overseen and managed the recovery of over 103,million cubic yards of debris, resulting in excels of$6 billion in reimbursable costs to clients. Rostan Solutions. LLC According to its proposal, Rostan Solutions, LLC, has operated as an experienced disaster response and recovery company since it began in 1999 under Malcom Pirnie, Inc. Now, a privately held business, Rostan prides itself on being a selective firm that maintains a selective approach to client Page 461 of 1637 business in order to not overextend its resources and commitments. Rostan has recently successfully provided monitoring services to the following: City of Coral Springs, FI, City of Dania Beach, FI, Charleston County, SC, and Sunshine Water Control District, FL. CONCLUSION After reviewing all the submissions and the results of the evaluation process, I find that both Tetra Tech, Inc. and Rostan Solutions, LLC provided strong proposals and oral presentations in response to the RFP requirements, each rendering superior professional qualifications and solutions with respect to the scope of the RFP, as well as the two lowest costs overall. While Rostan received a slightly higher ranking by the evaluation committee when only qualifications were considered, Tetra Tech provided a slightly lower cost proposal than Rostan. Some of the highlights of Tetra Tech,as articulated by,the Evaluation Committee, include: • Tetra Tech is a large firm with deep resources. Tetra Tech provided details on its web based monitoring system that allows constant project visibility. • Tetra Tech offers in-house recruiters for disaster events staffing. Some of the highlights of the proposal and oral presentation submitted by Rostan Solutions, LLC, as • articulated by the Evaluation Committee, include: Rostan offers a suite of services beyond debris management, including pre-storm planning. • Rostan offers an automated debris management system, HaulPass. Rostan has the ability to mobilize pre-storm hiring resources with a network of local providers. Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into simultaneous negotiations with Tetra Tech,. Inc. and Rostan Solutions, LLC in order to determine the best combination of service and cost, with the goal of identifying any cost savings opportunities; and further authorize the City Manager to select the proposer offering the best combination of pricing and service, as the primary contractor, and the remaining proposer, as the secondary contractor; and, further, authorizing the Mayor and City Cerk to execute the a final agreements upon conclusion of successful negotiations by the Administration. KEY INTENDED OUTCOMES SUPPORTED Enhance Public Safety and Emergency Preparedness Legislative Tracking Emergency Management/Procurement ATTACHMENTS: Description Page 462 of 1637 Resolution No. 2018-30536 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) NO. 2018-217-JC, DISASTER DEBRIS MONITORING; AUTHORIZING THE ADMINISTRATION TO ENTER INTO SIMULTANEOUS NEGOTIATIONS WITH TETRA TECH, INC., THE TOP RANKED PROPOSER, AND ROSTAN SOLUTIONS, LLC, THE SECOND RANKED PROPOSER; FURTHER, AUTHORIZINGTHE CITY MANAGER TO SELECT THE FIRM THAT WILL SERVE AS THE PRIMARY CONTRACTOR, BASED ON THE CITY MANAGER'S DETERMINATION OF THE FINAL NEGOTIATED PROPOSAL THAT OFFERS THE CITY THE BEST COMBINATION OF PRICING AND SERVICE, WITH THE REMAINING FIRM TO SERVE AS THE SECONDARY CONTRACTOR; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL AGREEMENTS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, in the event of an emergency, such as a hurricane, the City would lack sufficient resources to undertake disaster debris monitoring operations; and WHEREAS, while some monitoring assistance is available from the County, State and Federal governments, it is not sufficient enough to assist in order to restore a community that has suffered a catastrophic disaster; and WHEREAS, in order for the City of Miami Beach to receive assistance for disaster debris removal the City must implement a disaster debris removal monitoring service; and WHEREAS, monitoring of debris r=emoval and disposal contractor activities is a critical component in successful debris operations and in the justification and documentation of any application for Federal Emergency Management Agency(FEMA) Public Assistance funding; and WHEREAS, the Administration determined to seek proposals from qualified disaster debris monitoring firms to support the City during emergency recovery efforts following declared disaster' events; and WHEREAS, on June 7, 2018, the City issued Request for Proposals (RFP) No. 2018-217-JC, for disaster debris monitoring services; and WHEREAS, eight-hundred fifty-three (853) vendors were notified via Public Purchase of the RFP; and WHEREAS, eighty-four(84) vendors accessed the RFP notice;land WHEREAS, a voluntary pre-proposal conference was held on June 21, 2018, and was attended by seven (7)vendors; and WHEREAS, RFP responses were due and received on July 24, 2018; and WHEREAS, the City received a total of five(5) responsive proposals; and WHEREAS, on August 13, 2018, the City Manager, pursuant to LTC No. 450-2018, appointed an Evaluation Committee (the "Committee"), comprised of: Miguel Anchia, Assistant Fire Chief, Fire Department, City of Miami Beach; Sabrina Baglieri, Senior Capital Projects Coordinator, 1 Capital improvement Projects, City of Miami Beach; and Jay Fink, Assistant Director, Public Works Department, City of Miami Beach; and WHEREAS, the Committee convened on October 3, 2018, to consider the proposals received; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, as well as general information on the scope of services and a copy of each proposal, and was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP; and , WHEREAS, the evaluation process resulted in the following order of ranking: 1st ranked proposer: Tetra Tech, Inc; and 2nd ranked proposer: Rostan Solutions, LLC; and WHEREAS, after reviewing the results of the evaluation committee process, and the proposals received, the City Manager exercised his due diligence and recommends that the Mayor and City Commission authorize the Administration to enter into simultaneous negotiations with the two (2) top ranked proposers, Tetra Tech, Inc., and Rostan Solutions, LLC, and delegate to the City Manager the authority to determine which firm will serve as the primary contractor, and which firm will serve as the secondary contractor, based on the City Manager's evaluation of the best and final pricing and services offered by the two firms. NOW, THEREFORE, BE 1T DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request for Proposals (REP) No. 2018-217-JC, for Disaster Debris Monitoring; authorize the Administration to enter into simultaneous negotiations with Tetra Tech, Inc., the top ranked proposer, and Rostan Solutions, LLC, the second ranked proposer; further, authorize the City Manager to select the firm that will serve as the primary contractor, based on the City Manager's determination of the final negotiated proposal that offers the City the best combination of pricing and service, with the remaining firm to serve as the secondary contractor; and, further authorize the Mayor and City Clerk to execute the final agreements upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this /7 day of OCkiter- 2018. 441, Dan Gelber, Mayor ATTEST: �'�3G�i � `p-...• '"... ,..-°-s- 7 /7 4+ APPROVED AS TO RaGranado, City Cler `� ���!?'Irr '�, FORM&LANGUAGE .! - �_-' .• 0 a FOR EXEC,, .: <0 gc.....t.„0„4._UTION ra* '':it;OORPPP�ORATED; (.0(f0((V ,%'` ) �_y Oji City Attorney Date r Competitive Bid Reports-C2 C MIAMI BEACH COMMISSION MEMORANDUM TO: —Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: June 6, 2018 SUBJECT: REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR PROPOSALS(RFP) NO. 2018-217-JC, FOR DISASTER DEBRIS MONITORING. RECOMMENDATION Authorize the issuance of the RFP. ANALYSIS In the event of an emergency,such as a hurricane,the City would lack sufficient resources to undertake disaster debris monitoring operations. While some monitoring assistance is available from the County, State and Federal governments, it is not sufficient enough to assist in order to restore a community that has suffered a catastrophic disater. Furthermore, resources of the various governments are spread thin over the affected areas,necessitating contracted private sector assistance. Additionally, in order for the City of Miami Beach to receive assistance for disaster debris removal the City must implement a disaster debris removal monitoring service.This service is provided by independent consultant(s)that are selected by the City to provide this service. Monitoring of debris removal and disposal contractor activities is a critical component in successful debris operations and in the justification and documentation of any application for Federal Emergency Management Agency (FEMA) Public Assistance funding. The responsibility of the Consultant(s) will be to deploy trained debris monitors to observe and document contractor activities.At a minimum these monitors should be stationed at all pick-up and disposal sites. It is in the City's best interest to enter into agreements with a firm(s) that have the capability and flexibility to provide disaster debris monitoring services in the event of a declared emergency that is of the magnitude to utilize said professional services. The City of Miami Beach seeks proposals from qualified disaster debris monitoring consultant(s)to provide technical expertise and guidance, to support the City during emergency recovery efforts following declared disaster event(s). Such services includes, but not limited to, supporting the City during a disaster recovery effort, monitoring of debris collections performed by the City's Disaster Recovery Contractor(s)in accordance with the Stafford Act and FEMA policies and guidelines.Consultant(s) shall coordinate with the City and the Disaster Recovery Collector(s) to ensure a compliant, well-managed and organized approach to debris collection and disposal within FEMA guidelines. Services include monitoring debris collections in the field, Temporary Debris Management Sites(TDMS)and residential debris drop off sites, as well as data reporting and other related services. Consultant(s) shall monitor the City's Disaster Recovery Contractor(s) performance including suggestions and assistance with implementing recommendations to improve efficiency • MINIMUM QUALIFICATIONS. Please Reference Appendix C, Page 26, RFP 2018-217-JC Disaster Debris Monitoring. • SUBMITTAL REQUIREMENTS. Please Reference Section 0300, Page 12, RFP 2018-217-JC Disaster Debris Monitoring. • CRITERIA FOR EVALUATION. Please Reference Section 0400, Page 14, RFP 2018-217-JC Disaster Debris Monitoring. CONCLUSION The Administration recommends that the Mayor and Commission authorize the issuance of the RFP 2018-217-JC,for Disaster Debris Monitoring. • ATTACHMENTS Attachment A:RFP 2018-217-JC Disaster Debris Monitoring. KEY INTENDED OUTCOMES SUPPORTED Enhance Public Safety and Emergency Preparedness FINANCIAL INFORMATION Grant funding will not be utilized for this project. Legislative Tracking Emergency Management/Procurement ATTACHMENTS: Description RFP 2018-217-J C_Draft I A/\A REQUEST FOR CITY MANAGER APPROVAL PROCUREMENT DEPARTMENT Requested Action Piggyback Approval Award of ITQ Contract Execution Request for Contract Term Renewal Change Order Approval X Other Award contracts to: 1) Rostan Solutions, LLC, as primary contractor,and 2) Tetra Tech, Inc., as secondary contractor, pursuant to the Best and Final Offer BAFO •rocess for RFP 2018-217-JC, Disaster Debris Monitoring Services. Why is requested action necessary?. The City issued RFP 2018-217-JC to seek proposals from contractors to provide monitoring of debris removal and disposal contractor activities following a declared disaster event at that time.The City Manager's award recommendation pursuant to the RFP was presented to Commission on October 17,2018.At that time, pursuant to Resolution 2018-30536,the City Commission j. directed staff to simultaneously negotiate with Tetra Tech, Inc., and Rostan Solutions, LLC, in order to determine the best combination of service and cost, with the goal of identifying savings opportunities; and, further authorized the City Manager to select the firm offering the best combination of pricing and service, as the primary contractor, and the remaining firm, as the secondary contractor. On November 13, 2018, the Administration facilitated a meeting with both proposers. The meeting included discussion on the following items: 1) overview of the BAFO process, 2) service level and staffing approach, 3) management plan, 4) electronic, tracking/ticketing system, 5) rationalization of organizational charts, and 6)costs: rates,fees, and reimbursables.On November 30, 2018, the City received final responses in the following order of pricing: 1) Rostan Solutions, LLC:.$213,584; and 2) Tetra Tech, Inc: $220,176. The BAFO successfully produced a cost reduction of$17,316 from Rostan, when compared to its original proposal.Whereas, Tetra Tech only reduced its original proposal by $464, in response to the BAFO. In further consideration of service, Rostan maintainsa local disaster response office in Coral Springs, FL, whose proximity to the City will allow for faster response, mobilization and deployment. Alternately, Tetra Tech's Response and Recovery Division's closest office is located in Orlando, FL. Accordingly, when considering these factors together, Rostan ultimately provides the City not only a better savings opportunity, but also the best overall combination of service and cost. The Public Works Department and Emergency Management Department carefully reviewed the BAFO submittals, along with the BAFO final ranking tabulation. In consideration of staff's review of the'BAFO process,qualifications and service cohiponents of both proposers, inclusive of the pricing difference, staff recommends that the award of the contracts for Request For Proposals (RFP) No.2018-217-JC, Disaster Debris Monitoring Services, reflect the following order of award: Rostan Solutions, LLC,to serve as the .rima contractor,and Tetra Tech, Inc,,to serve as the secondary contractor. Previous Actions)',: _. . Resolution 2018-30536 Authority , .. . and City . so. Miami : . e Pursuant to Resolution 2018-30536:of the Mayor and Cit Commission of the Cityof iaBeach Florida, authorize the City Manager to select the.firm that will serve as.the primary contractor, based on the City Manager's determination of the final negotiated proposal that offers the City the bestcombination of pricing and service, with the remaining firm to serve as the secondary contractor; and, further, authorize the Mayor and City Clerk to execute the final agreements upon conclusion of successful negotiations b the Administration. Fiscallmpact . . - • . N/A Term Three 3)years,with two 2 additional one 1) ear renewal options. Attachments 1 Resolution 2018-30536;2 Attachment A: BAFO pricing for Rostan Solutions, LLC,and Tetra Tech, Inc. Approval i ,; J Dept. Head: -ro •, _1 / /.,... ACM(s)�. �`�. Manag.r• 4 ,a.k Date: �aate: : j"%a I el Date: 2,2-8 l`^ D. ',,2, e cc. -• ,c J �r�, ATTACHMENT B SOLICITATION (RFP) AND ADDENDUMS ' R MIAMIBEACH City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DEPARTMENT. Tel: 305-673-7490. ADDENDUM NO. 3 RFP 2018-217-JC DISASTER DEBRIS MONITORING July 18, 2018. This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. ANSWERS TO QUESTIONS RECEIVED. Q1: In the event of a Hurricane or other Disaster Event that occurs before October 3,2018, and requires Disaster Debris Monitoring (or Emergency Repairs /Recovery documentation assistance) will.Miami Beach mobilize the existing contractor and or mobilize the "new" contractor per RFP 2018- 217JC? Al: Once a new contract is executed, the "new" contractor will be requested to mobilize for such an event. Q2: In the event of a Hurricane or other Disaster Event that occurs before October 3,2018, and requires Disaster Debris Monitoring (or Emergency Repairs /Recovery documentation assistance) and Miami Beach mobilizes the existing contractor, will Miami Beach " hand over " the remaining work and files to the "new" contractor award per RFP 2018-217JC? A2: Should such an event occur and another contractor is engaged in {{ debris monitoring, the contractor will complete the work associated with that event. Q3: Will the City require bonds for the monitoring? A3: A payment and performance bond is not required. Additional'questions received will be answered in a forthcoming addendum. Any questions regarding this Addendum should be submitted in writing to the. Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at. RafaelGranado@miamibeachfl.gov. ' ADDENDUM NO.3 RFP 2018-217-JC Procurement Contact: Telephone: Email: Jason Crouch 305-673-7000, ext. 6694 JasonCrouch@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. Si ely, I roc , ment Director • 1 2 ADDENDUM NO.3 RFP 2018-217-JC J:.../.: IAME.EACH City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139,www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490. ADDENDUM NO. 2 RFP 2018-217-JC DISASTER DEBRIS MONITORING July 13, 2018 This Addendum to the above-referenced .RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. MODIFICATIONS. RFP DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 PM, on Tuesday, July 24, 2018, at the following location: City of Miami 1 Beach, Procurement Department, 1755 Meridian Ave, 3ru Floor, Miami Beach, FL , 33139. Additional questions received will be answered ,in a forthcoming addendum. Any questions ,regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado(a�miamibeachfl.gov. Procurement Contact: Telephone: Email: ' Jason Crouch 305-673-7000, ext. 6694 JasonCrouchnmiamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. S' , ely, /Alex �-. is Proc -ment Director 1 ` ADDENDUM NO.2 _ ...d _ e.._ RFP 2018-217-JC / MIAMBEACH City of Miami Beach, 1755 Meridian Avenue, 3rd Floor, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DEPARTMENT Tel: 305-673-7490. ADDENDUM NO. 1 RFP 2018-217-JC DISASTER DEBRIS MONITORING July 2, 2018 This Addendum to the above-referenced RFP is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City. The RFP is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). I. MODIFICATIONS. RFP DUE DATE AND TIME. The deadline for the receipt of proposals is extended until 3:00 PM., on Tuesday, July 17, 2018, at the following location: City of Miami Beach, Procurement Department, 1755 Meridian Ave, 3rFloor, Miami Beach, FL 33139. Additional questions received will be answered in a forthcoming addendum. Any questions regarding this Addendum should be submitted in writing to the Procurement Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranadomiamibeachfl.cov. Procurement Contact: Telephone: . Email: Jason Crouch 305-673-7000, ext. 6694 JasonCrouch@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as part of your RFP submission. //c rely, Yx enis rement.Director 1 I ADDENDUM NO.1 . RFP 2018-217-JC REQUEST FOR PROPOSALS (RFP) Disaster Debris Monitoring 2018-217-JC • RFP ISSUANCE DATE: JUNE 7, 2018 PROPOSALS DUE: JULY 10, 2018 AT 3:00 PM ISSUED BY:. MIAMI BEACH JASON CROUCH, PROCUREMENT CONTRACTING OFFICER PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor, Miami Beach, FL 33139 305.673.7000 x 6694 I jasoncrouch@miamibeachfl.gov j www.miamibeachfl.gov MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED N/A 0200 INSTRUCTIONS TO PROPOSERS &GENERAL CONDITIONS 3 0300 PROPOSAL SUBMITTAL INSTRUCTIONS& FORMAT 12 0400 PROPOSAL EVALUATION 14 APPENDICES: PAGE APPENDIX A PROPOSAL CERTIFICATON, QUESTIONNAIRE AND AFFIDAVITS 16 APPENDIX B "NO PROPOSAL" FORM 23 APPENDIX C MINIMUM REQUIREMENTS& SPECIFICATIONS • 25 APPENDIX D SPECIAL CONDITIONS 41 APPENDIX E COST PROPOSAL FORM 43 APPENDIX F INSURANCE REQUIREMENTS 45 APPENDIX G CITYWIDE PROCEDURE NO. 16.06 47 • • RFP 2018-217-IC 2, MIAMI BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS 1. GENERAL. This Request for Proposals (RFP) is issued by the City of Miami Beach, Florida (the "City"), as the means for prospective Proposers to submit their qualifications, proposed scopes of work and cost proposals (the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein' or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms, conditions and obligations of the Proposers and, subsequently,the successful Proposer(s)(the"contractor[s]")if this RFP results in an award. The City utilizes PublicPurchase (www.publicpurchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFP. Any prospective Proposer who has received this RFP by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. In the event of an emergency, such as a hurricane, the City would lack sufficient resources to undertake disaster debris monitoring operations. While'some monitoring assistance is available from the County, State and Federal governments, it is. not sufficient enough to assist in order to restore a community that has suffered a catastrophic disaster. Furthermore, resources of the various governments are spread thin over the affected areas, necessitating contracted private sector assistance. Additionally, in order for the City of Miami Beach to receive assistance for disaster debris removal the City must implement a disaster debris removal monitoring service. This service is provided by an independent consultant(s). that are selected.by the City to provide this service. Monitoring of debris removal and disposal contractor activities.is a critical component in successful debris management operations and in the justification and documentation of any application for Federal Emergency Management Agency(FEMA) Public Assistance funding.The responsibility of the Consultant(s)will be to deploy trained debris monitors to observe and document contractor activities.At a minimum these monitors should be stationed at all pick-up and disposal sites. The City of Miami Beach seeks proposals from qualified disaster debris monitoring consultant(s)to provide technical expertise and guidance, to support the City during emergency recovery efforts following declared disaster event(s). Such services includes, but not limited to, supporting the City during a disaster recovery effort, monitoring of debris collections performed by the City's Disaster Recovery Contractor(s) in accordance with the Stafford Act and FEMA policies and guidelines. Consultant(s)-shall coordinate with the City and the Disaster Recovery Collector(s)to ensure a compliant, well-managed and organized approach to debris collection and disposal within FEMA guidelines. Services include monitoring debris collections in the field, Temporary Debris Management Sites (TDMS) and residential debris drop off sites, as well as data reporting and other related services. Consultant(s)shall monitor the City's Disaster Recovery Contractor(s) performance including suggestions and assistance with implementing recommendations to improve efficiency. The City's current contract for Emergency Disaster Debris Monitoring Services was awarded in October 2013, pursuant to the solicitation process for Request for Proposals (RFP) 28-11/12. The contract for Emergency Disaster Debris Monitoring Services expires October 3,2018.The City is seeking a replacement contract in order to maintain its emergency preparedness in future years. RFP 2018-217JC - 3 MIAMI BEACH; 3.ANTICIPATED RFP TIMETABLE.The tentative schedule for this solicitation is as follows: RFP Issued June 7,2018 Pre-Proposal Meeting June 21,2018 at 10:00 AM Deadline for Receipt of Questions July 3,2018 at 5:00 PM Responses Due July 10,2018 at 3:00 PM Evaluation Committee Review TBD ' Proposer Presentations TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the- Procurement Contact noted below: Procurement Contact: Telephone: Email: Jason Crouch 305-673-7000 x6694 'asoncrouch • miamibeachfl.•ov Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado a(�,miamibeachfl.gov; or via facsimile: 786-394-4188. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be received no later than seven (7) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S).Only if deemed necessary by the City,a pre-proposal meeting or site visit(s) may be scheduled. A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFP Timetable section above at the following address: City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue,3ra Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers'interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936(Toll-free North America) (2) Enter the MEETING NUMBER:9415468 RFP 2018-217-JC 4 • MIAMI BEACH Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFP expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding,on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective proposer who has received this RFP by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFP. Failure to receive an addendum may result in disqualification of proposal.Written questions should be received no later than the date outlined in the Anticipated RFP Timetable section. 7. CONE OF SILENCE. This RFP is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as codified in Section 2-486 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of- such fsuch non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado(a,miamibeachfl.gov 8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following ordinances/resolutions, which may be found on the City Of Miami Beach website: http://web.miamibeachfl.qov/procurement/scroll.aspx?id=79113 • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR CITY CODE SECTION 2-373 DOMESTIC PARTNERS • LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2-407 THROUGH 2-410 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY CITY CODE SECTION 2-374 VETERANS AND TO STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 • ACCEPTANCE OF GIFTS,FAVORS&SERVICES CITY CODE SECTION 2-449 9: PUBLIC ENTITY CRIME. A person or affiliate who has been placed,on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a'contract to provide any goods or services to a public entity; may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property-to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.0.17, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 10. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS.This RFP is subject to, and all Proposers are expected to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, ' RFP 2018-217-JC 5 MIAMI BEACH without limitation, disqualification of their responses, in the event of such non-compliance. 11. DEBARMENT ORDINANCE: This RFP is subject to, and all proposers are expected to be or become familiar with,the City's Debarment Ordinance as codified in Sections 2-397 through 2406 of the City Code. 12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFP is subject to, and/aII Proposers are ' expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of such non-compliance. 13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879,the Proposer shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Division with its response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. 14. AMERICAN WITH DISABILITIES ACT(ADa. Call 305-6734490 to request material in accessible format; sign language interpreters(five(5)days in advance when possible),or information on access for persons with disabilities. For more information on ADA compliance, please call the,Public Works Department, at 305-673- 7000,Extension 2984. 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS.' Proposers that are not selected may protest any recommendation for selection of award in accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2- 370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the requirements of the City's Bid Protest Ordinance shall be barred.. 17. PERFORMANCE BOND.TBD 18.VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374,the City shall give a preference to a responsive and responsible Proposer which is a small business concern owned and controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the , lowest responsive,,responsible proposer, by providing such proposer an opportunity of providing said goods or ;contractual services for the lowest responsive proposal amount (or in this RFP, the highest proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFP or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service,then the award shall be made to the service-disabled veteran business enterprise. 19. DETERMINATION OF AWARD.The final rankingresults of Step 1 & 2 outlined in Section 0400, Evaluation of - Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami RFP 2018-21.7-JC 6 MIAMI BEACH Beach City Code Section 2-369, including the following considerations: (1)The ability,capacity and skill of the Proposer to perform the contract. (2)Whether the Proposer can perform the contract within the time specified,without delay or interference. (3)The character, integrity,reputation,judgment,experience and efficiency of the Proposer. (4)The quality of performance of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the contract. The City Commission shall consider the City Manager's recommendation and may approve such recommendation. The City Commission may also, at its option,reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City,or it may also reject all Proposals. 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way,obligated,to enter into a contract with the selected'Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to;approved by the City; and executed by the parties. 21. Postponement/Cancellation/Acceptance/Reiection. The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFP; postpone or cancel, at any time, this RFP process; or waive any irregularities in this RFP, or in any responses received as a result of this RFP. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty(120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred twenty(120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission. 22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,. and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any obligation to comply with every detail and with all provisions and requirements of the contract, and will not be accepted as a basis for any subsequent claim whatsoever for any monetary consideration ion the part of the Proposer. 23. COSTS INCURRED BY PROPOSERS.All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense)of the Proposer,and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents/of the City. . 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed,in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer. RFP 2018-217-JC 7 MIAMI BEACH 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. The non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any. contract awarded to it. 26.TAXES.The City of Miami Beachis exempt from all Federal Excise and State taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFP. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 28. PAYMENT. Payment will be made by the City after the goods or services have been_received, inspected, and found to comply with contract, specifications,free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 29. COPYRIGHT, PATENTS &ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida,,and its officers, employees, contractors,and/or agents,from liability of any nature or kind, including cost and expenses for,or on account of, any copyrighted, patented, or unpatented invention, process,or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device,or materials in any way involved in the work. 30. DEFAULT: Failure orrefusal of the selected Proposer to execute a contract following approval of such contract by the City Commission, or untimely,withdrawal of a response before such award is made and approved, may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. 31. MANNER OF PERFORMANCE. Proposer agrees toperform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of ' knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations,or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a - material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer,or its officers,employees,contractors,and/or agents,for failure to comply with applicable laws. RFP 2018-2171C 8 MIAMI BEACH; 32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status,and age or disability. 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an award that is in the best interest of the City,including: A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E. The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance(experience), in making an award that is in the best interest of the City. F.The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier,which is the actual source of supply. In these instances,the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation,without the prior written consent of the City. 36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required tocomplete the work and shall comply with all applicable laws. 37. OPTIONAL CONTRACT USAGE.When the successful Proposer(s) is in agreement,other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods, and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as follows: RFP 2018-217-JC 9 MIAMI BEACH A. Any contract or agreement resulting from the award of this solicitation;then B. Addendum issued for this solicitation,with the latest Addendum taking precedence;then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. 40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of , defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of the, agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City,where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in noway limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded.Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides notice.of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by,the public agency in order to perform the,services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate. public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. 43.OBSERVANCE OF LAWS. Proposers are expected to be familiar with,and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all\orders,and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFP (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance. 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami RFP 2018-217-JC 10 MIAMI BEACH' J , Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. 45. MODIFICATION/WITHDRAWALS OF PROPOSALS.A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date,and letters of withdrawal received after contract award will not be considered. 46. EXCEPTIONS TO RFP. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFP,and outline what, if any,alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFPJto which Proposer took exception to(as said term and/or condition was originally set forth on the RFP). 47.ACCEPTANCE OF GIFTS, FAVORS,SERVICES. Proposers shall not offer any gratuities,favors,or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 48. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFP solicitation process,unless otherwise noted herein. 49. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods, services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are,ancillary or supplemental to the items specified herein and required to,complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these ' quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s)through either a Purchase Order(or Change Order if Purchase Order already exists)or an amendment to the Contract.Additional items with a cumulative value of$50,000 or less may be approved by the City Manager. City Commission approval is required for additional items with a cumulative value greater than$50,000. The City may determine to obtain price quotes for the additional items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank RFP 2018-217-JC 11 J I SECTION 0300 PROPOSAL SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Proposal (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, Proposer name, Proposer return address. Proposals received electronically, either through email or facsimile, are not acceptable and will be rejected. , 2. LATE BIDS. Bid Proposals are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of proposals will be considered late and not be accepted or will be returned to Proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the sectionsand manner specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. Proposals that do not include the required information will be deemed non-responsive and will not be considered. TAB 1 Cover Letter&Minimum Qualifications Requirements 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully completed and executed. 1.3 Minimum Qualifications Requirements. Submit verifiable information documenting compliance with the minimum qualifications requirements established in Appendix C, Minimum Requirements and S e ecifications. TAB 2 Experience&Qualifications 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience and proven track record of providing disaster debris monitoring services similar as identified in this solicitation. For each project that the Proposer submits as evidence of similar experience,'the following is required: project description, agency name, agency contact, contact telephone&email,and year(s)and term of engagement. 2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel (including the Project Manager and EOC Manager)and consultants to be used for this project if awarded,the role that each team member will play,in providing the disaster debris monitoring services detailed herein and each team members' qualifications. A resume of each individual, including education, experience with, disaster services, and any other pertinent information, shall be included for each Proposal team member to be assigned to this contract. • Provide a listing of firm's personnel to be used on the project and their qualifications for performing, managing,directing or documenting disaster debris monitoring work.A resume including education, relevant experience, licenses and any other pertinent information shall be included for each team member. RFP 2018-217-IC 12 TAB 3 Approach and Methodology Submit detailed information on how proposer plans to accomplish the required scope of services, including detailed information which addresses, but need not be limited to: disaster mobilization plan, project timeline, phasing and staging considerations, and how the project shall be managed according to the needs of the City and its Disaster Management Plan (DMP).The following shall be included in the proposal response: 3.2 A detailed plan for operating debris monitoring projects(s) for the City of Miami Beach, addressing any applicable State and Federal laws and regulations. 3.3 A detailed plan for operations management, to include proposer's approach to mobilization, a proposed schedule/timeline for operations, safety procedures, and project management approach. 3.4 Proposer's experience on past disaster projects,with attention to how such experience would be implemented for the City of Miami Beach. 3.5 A narrative on how the proposer intends to collaborate with City of Miami Beach agencies, departments, and other agencies before,during and following a disaster event. TAB 4 Cost Proposal • Submit a completed Cost Proposal Form(Appendix E). 4. FINANCIAL CAPACITY. Within three (3) business days of request by the City, Each Proposer shall arrange for Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The cost of the preparation of the SQR shall be the responsibility of the Proposer.The Proposer shall request the SQR report from D&B at: https://supplierportal.dnb.com/webapp/wcs/stores/servlet/SupplierPortal?storeld=11696 Proposers are responsible for the accuracy of theinformation contained in its SQR. It is highly recommended that each Proposer review the information contained in its SQR for accuracy prior to submittal to the City and as early as possible in the solicitation process. For assistance with any portion of the SQR submittal process, contact Dun & Bradstreet at 800-424-2495. 5.ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal,the City reserves the right to require additional information from Proposers (or Proposer team members or sub- consultants) to determine: qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial capability (including, but not limited to, annual reviewed/audited financial statements with`the auditors notes for each of their last two complete fiscal years). RFP 2018-217-JC 13 The City reserves the right to request any documentation omitted, with exception of the Cost Proposal Form (Appendix E), Proposal Certification, Questionnaire,& Requirements Affidavit(Appendix A),and Bid Bond(if applicable). Submittals received that do not include the Cost Proposal Form, completed as required and fully executed, or Bid Bond (if applicable)shall be deemed non-responsive. Bidder must submit any omitted documentation within three (3)business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid packages will receive no further consideration. SECTION 0400 PROPOSAL EVALUATION 1. Evaluation Committee.An Evaluation Committee,appointed by the City Manager,shall meet to evaluate each Proposal in accordance with the requirements set forth in the 'solicitation. If further information is desired, Proposers may be requested to make additional written submissions of a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of proposals will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the proposals only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation:to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meetsthe requirements of the RFP, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to assist the evaluationcommittee in the evaluation of proposals. 2.Step 1 Evaluation.The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results by the Procurement.Department. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Proposal in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received,with or without conducting interview sessions. Step 1-Qualitative Criteria Maximum Points Proposer Experience and Qualifications 40 Approach and Methodology 35 TOTAL AVAILABLE STEP 1 POINTS 75 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the.Proposers may receive additional quantitative criteria points to be added by the Procurement Department to those points earned in Step 1,as follows. Step 2-Quantitative Criteria Maximum Points Cost Proposal 25 Veterans Preference 5 TOTAL AVAILABLE STEP 2 POINTS 30 RFP 2018-217-IC 14 1 4. Cost Proposal Evaluation.The cost proposal points shall be developed in accordance with the following formula: Sample Objective Formula for Cost Example Maximum Formula for Calculating Points Vendor Allowable Points (lowest cost!cost of proposal being Total Points Vendor Cost (Points noted are for illustrative evaluated X maximum allowable Proposal purposes only.Actual points are points=awarded points) Awarded noted above.) _ Round to Vendor A $100.00 20 $100/$100 X20=20 20 Vendor B $150.00 20 $1001$150 X20=13 13 Vendor C $200.00 20 $100 I$200 X20=10 10 5. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Procurement Department. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer A Proposer B Proposer C Ste. 1 Points 82 76 80 Committee Ste.2 Points 22 15 12 Member 1 Total 104 91 92 Rank 1_ 3 2 Ste. 1 Points 79 85 72 Committee Ste.2 Points 22 15 12 Member 2 Total 101 100 84 Rank 1 1 2 3 Ste. 1 Points 80 74 66 Committee Ste.2 Points 22 15 12 Member 2 Total 102 89 78 Rank -. 1. 2 3 Low Aggregate Score 3 7 8 Final Ranking* 1 2 3 * Final Ranking is presented to the City Manager for further due diligence and recommendation to the City Commission. Final Ranking does not constitute an- award recommendation until such time as the City Manager has made his recommendation to the City Commission, which,may be different than final ranking results. Balance of Page Intentionally Left Blank RFP 2018-217-JC 15 APPENDIX A Pro osal Certification , Questionnaire & Requirements Affidavit 2018-217-J C Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2018-217-JC 16 Solicitation No: Solicitation Title: 2018-217-JC Disaster Debris Monitoring, Procurement Contact Tel: Email: Jason Crouch 305-673-7000 x6694 jasoncrouch@miamibeachfl.gov PROPOSAL CERTIFICATION,QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: No of Years in Business: No of Years in Business Locally: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: STATE: ZIP CODE: TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: 'ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: FEDERAL TAX IDENTIFICATION NO.: The City reserves the right to seek additional information from Proposer or other source(s),including but not limited to:any firm or principal information,applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary'to evaluate the capacity of the Proposer to perform in accordance with contract requirements. • RFP 2018'-217 JC 17 1. Veteran Owned Business.Is Pro oser claimin a veteran owned business status? YES 1 NO - SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly,aninterest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer,director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by any public sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is"YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. = ' Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and.all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL"REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants)with a controlling financial.interest as defined in solicitation. For each individual orentity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5)days upon receipt of request.The Code shall,at a minimum, require the Proposer,to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County.' SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 7. Living Wage.Pursuant to Section 2-408 of the Miami Beach City Code,as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement,the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commissionbe indexed annually for inflation using the Consumer Price Index for all:Urban Consumers(CPI-U)Miami/Ft. Lauderdale,issued by the U.S.Department of Labor's Bureau'of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also,by RFP 2018-217JC 18 resolution,elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal,under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines,as provided in the City's Living Wage Ordinance,as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks,the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach,who are awarded a contract pursuant to competitive proposals,to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits,who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or to domestic partners of employees? YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note:some benefits are provided to employees'because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses. Domestic Partners Health Sick Leave Family Medical Leave Bereavement Leave If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To comply,on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City _ Manager, or his designee.Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurement/. .9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a-contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals,proposals,or replies on leases of real property to a public entity;may not be awarded orperform work as a contractor, supplier,subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document, Proposer agrees RFP 2018-217JC 19 with the requirements of Section 287.133,Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. (Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to , Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi,nor shall any product or services it provides to the City be sourced from these states. • SUBMITTAL REQUIREMENT: No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12. Fair Chance Requirement.Beginning on December 1,2016,the city shall not enter into a contract, resulting from a competitive solicitation issued pursuant to this article,with a business unless the business certifies in writing that the business.has adopted and employs written policies,practices,and standards that are consistent with the city's Fair Chance Ordinance,set forth in article V of chapter 62 of this Code. YSUBMITTAL REQUIREMENT:No additional submittal is required.By virtue of executing this affidavit document,Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm - Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4. Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover. Balance of Page Intentionally Left Blank RFP 2018-217-JC - 20 DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach(the"City")for the recipients convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award,or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion,the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest.In its sole discretion,the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the:applicant's affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to ' assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this.solicitation. 0 Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation,express or implied,as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and-agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made-subject to correction of errors,omissions,or withdrawal from the market without notice.Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Govemment-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time,all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is-true, accurate and complete, to the best of its knowledge, information,and bef. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages.The, previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disdosure and Disclaimer which imposes no liability on the City. - In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RFP 2018-217JC 21 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation,all attachments,exhibits and appendices and the contents of any Addenda released hereto,and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifcations, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted;\Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification,Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: • Signature of Proposer's Authorized Representative: Date: State of FLORIDA ) On this_day of ,20_,personally appeared before me who County of ) stated that (s)he is the of , a corporation,and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: ' Notary Public for the State of Florida My Commission Expires: RFP 2018-217-JC 22 APPENDIX B E AC H A , " No Bid " Form 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 • Note. I't iso ►,rnporta t for those vendors, who have received notification.of this:°solicitation; but'have decided not to:respond, to complete and submit the attached-."Statement of No Bid." Thee "Statement of No Bid' provides the City with- intorma=tion on how to i riprosve the- solicitation process. , Failure to submit-d: "Statement of No Bid ' may result in not being; notified of future solicitation: by tfe City..` RFP 2018-217-JC 23 Statement of No Bid WE HAVE ELECTED NOT TO SUBMIT A PROPOSAL AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: Workload does not allow us to proposal _Insufficient time to respond Specifications unclear or too restrictive Unable to meet specifications _Unable to meet service requirements. _Unable to meet insurance requirements _Do not offer this product/service _OTHER (Please specify) We do_do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: ' Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Jason Crouch RFP#2018-217-JC 1755 MERIDIAN AVENUE, 3r' FLOOR MIAMI BEACH, FL 33139 RFP 2018-217-JC 24 APPENDIX C E ee Alik � ! ..Air, Minimum Requirements & Specificcitions 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2018-217-JC 25 C1. MINIMUM ELIGIBILITY REQUIREMENTS. The Minimum Eligibility, Requirements for this solicitation are listed below. 1. Proposer must have a minimum of five(5)years'of experience providing disaster debris monitoring services,and shall demonstrate that it has performed at least three (3) disaster debris monitoring projects, as prime contractor, during the past fifteen (15) years, resulting in 250,000 cumulative cubic yards of debris. Required Submittals: For each client/project reference (minimum of 3), the following information is required: 1) client name, 2) contact individual name & title, 3) address, 4) telephone, 5)contact's email, 6) narrative on scope of services provided; 7)contract dates of services;8)total cubic yards of debris monitored C2. STATEMENT OF WORK REQUIRED. The City of Miami Beach is seeking proposals from qualified disaster debris monitoring contractors to provide technical expertise and guidance, to support the City during emergency recovery efforts following declared disaster event(s). Such services includes, but not limited to, supporting the City during a disaster recovery effort, monitoring of debris collections performed by the City's Disaster Recovery Contractor(s) in accordance with the Stafford Act and FEMA policies and guidelines. Contractor(s) shall coordinate with the City and the Disaster Recovery Collector(s)'to ensure a compliant, well-managed and organized approach to debris collection and disposal within FEMA guidelines. Services include monitoring debris collections in the field, Temporary Debris Management Sites(TDMS)and residential debris drop off sites, as well as data reporting and other related services. Contractor shall monitor the City's Disaster Recovery Contractor(s) performance including suggestions and assistance with implementing recommendations to improve efficiency. C3. SPECIFICATIONS The Contractor shall provide its services under this Agreement if and when the City needs assistance with disaster debris monitoring services. The Contractor shall'not be required to provide its services to the City until the City issues a Notice to Proceed. Upon the issuance of a Notice to Proceed, the Contractor promptly shall provide the City with the Certificate of Insurance and Performance Bond required herein. After the City receives and approves the Contractor's Certificate of Insurance and Performance Bond, the Contractor shall provide all labor, supervision, materials, equipment, facilities, power, communications, and other services and supplies necessary for,or incidental to,the performance of the Contractor's work under this Agreement. All services provided by Contractor, and all labor, materials and equipment used by the Contractor and its subcontractors, must comply fully with all Applicable Law, including. the requirements established by FEMA. All of the Contractor's duties and obligations shall be performed at the Contractor's expense, in exchange for the City's payment of the hourly rates identified in the Cost Proposal Form, Appendix E. The City makes no warranty or guarantee concerning the number of hours or category of employees that will be employed to perform the services required under this Agreement. The number of hours included in Appendix E is not intended to represent the actual contract amount, but an estimated representation of a typical work week. The employment by Contractor of any staff or personnel for whom an hourly rate has not been set in Appendix E, shall RFP 2018-217-JG 26 be approved in writing by the City prior to their hiring. The City reserves its right to award the City's work to multiple vendors, based on the City's needs. 3.2 SCOPE OF WORK The `Contractor shall provide all labor (including, but not limited to, designation of a Project Manager), supervision, materials, equipment, power, communications, and other services and supplies necessary for, or incidental to, the performance of the debris monitoring services described herein. Generally, the services to be provided by the Contractor involve the monitoring and supervision of the removal, processing and disposal of Debris by the Debris Management Contractor(the"DMC") (1) to ascertain whether DMC has fully performed under the agreement for disaster recovery and debris removal services between DMO and the City then in effect, and (2) to maximize reimbursements from FEMA and other federal, state and local agencies for disaster recovery expenses incurred by the City, such as ensuring that only eligible debris is collected, processed and,properly disposed by the DMC. The Contractor shall observe, monitor and document the DMC's removal, processing and disposal operations, including Debris types, quantities, reduction methods and pick up and disposal locations to ensure that the DMC complies with all Applicable Law, including FEMA regulations, policies and guidelines. Monitoring the DMC's contracted removal operations includes, field supervisory oversight,monitoring of Debris removal at the loading, staging and final disposal sites, monitoring Debris removal, segregation, processing and final disposal, and compiling copious and detailed records (e.g. Load Tickets and monitor reports) to document and verify the DMC's coritracted Debris removal operations. For example, Contractor shall track each load of eligible debris removed, processed and disposed by the DMC, using a Load Ticket, which shall be inventoried and logged. The Contractor shall be thoroughly familiar with the rights and responsibilities assigned to the DMC under the agreement for disaster recovery and debris removal services between DMC and the City then in effect. Contractor must conduct its work in a manner that does not interfere with disaster response and recovery activities of the Debris Management Contractor,and the federal, state, and county governments and agencies or public utilities. The City may use other contractors to work in other zones within the City and,therefore,the Contractor must coordinate with any such Person(s), as needed by the City. Contractor shall verify and document that all equipment,vehicles and manpower used by the DMC in its performance under the agreement for disaster recovery and debris removal services between the DMC and the City then in effect, meets the criteria set forth in said agreement, including that all load volumes of Debris and each piece of equipment are adequately measured, the measured volume is accurately reflected on the signs fixed to each piece of equipment for the duration of the disaster work, the proper signage and markings are affixed to each piece of equipment, and each piece of equipment and vehicle is certified and in compliance with the proposal specifications and all Applicable Laws. RFP 2018-217-JC 27 ' 1 Services required from Contractor may include the following: 3.2.1 Monitoring during Emergency Push/Road Clearance: During the first seventy (70) hours after a Declared Disaster, Contractor shall observe, monitor, supervise and document the Debris Clearance operations of the DMC, including, but not limited to, the number, hours, and actual output of manpower and equipment used by the DMC, unless otherwise agreed in writing by the City. 3.2.2 Monitoring Debris Removal from Private Property: Contractor shall observe, monitor, supervise and document the DMC's Debris Removal operations from private property, as authorized by the City,. including, but not limited to the collection, removal, processing, and disposal of Debris, to ascertain compliance with all applicable current • FEMA regulations and policies including the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). Contractor shall ascertain that all Debris removed from private property meets the criteria and requirements set forth in the agreement for disaster_recovery and debris removal services between the DMC and the City then in effect. 3.2.3 Monitoring Debris Removal from Public Rights-of-Way (ROW): Contractor shall observe, monitor, supervise and document the removal, processing and disposal operations of the DMC of Vegetative Debris, Mixed Debris, Non-Burnable Debris and C&D Debris from the City's Rights-of-Way and public property. The Contractor shall ensure only Eligible Debris is collected for loading and hauling. Contractor shall ascertain that all Debris removed from the City's Rights-of-Way and public property meets the criteria and requirements set forth in the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. (i) Monitoring Removal, Processing and Disposal of Debris by Types of Debris: a. Vegetative Debris: The Contractor shall observe, monitor, supervise and document DMC's operations related to the removal, processing and disposal of Stumps, Hazardous Stumps, leaning trees, hanging limbs, and trees. Specifically the Contractor shall inspect and document the size, location, root-ball exposure, payment category, and method of removal used by the DMC, which may include grinding, removal and extraction, or flush cut. The Contractor shall ascertain compliance with all applicable FEMA guidelines regarding the removal, processing, and disposal of Stumps, Hazardous Stumps, leaning trees, hanging limbs, and trees as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2(January 2016). b. C&D Debris: The Contractor shall observe, monitor, supervise and document DMC's operations related to the removal, processing and disposal of C&D Debris. The Contractor must ensure and when applicable document that the C&D Debris removed by the DMC presented an immediate threat to the safety, welfare, and well-being of the community,or obstructed a public Right-of-Way or other recovery efforts, and is generated by a Declared Disaster in compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy RFP 2018-217-IC 28 - Guide, FP 104-009-2(January 2016). c. HW Debris: Contractor shall observe, monitor, supervise and document the collection, segregation, transportation, processing and disposal of HW.to verify and ensure that DMC took proper precautions and followed established policies and procedures, including notification of appropriate authorities in case of an / accident or if unsafe practices are observed. Contractor shall ensure that DMC has obtained and maintained the required certification for the collection, segregation, transportation, processing and disposal of HW and has employed the appropriate certified specialists to perform such tasks.The Contractor shall ensure the DMC has performed all cleanup operations in accordance with Applicable Law. The .Contractor shall report spills and other incidents to the City immediately following discovery of the spill, separately and independently from the DMC. The Contractor shall ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). d. Other types of Debris: Contractor shall observe, monitor, supervise and document the collection, removal, transportation, and disposal of Vehicles and Vessels, Putrescent Debris, and storm-generated Debris in waterways and drainage systems, to ascertain compliance with all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). b. On-site Chipping: Contractor shall observe, monitor, supervise and document the collection, removal, processing, and disposal of Debris that has been chipped on-site by the DMC. Contractor shall document the conditions and location of the Debris to verify that r,• - on-site chipping, hauling of chipped Debris and area restoration was performed in compliance with the agreement for disaster recovery and debris removal services between the DMC and the City then in effect. 3.2.4 Temporary Debris Staging and Reduction Sites (TDSRS): The Contractor shall observe, monitor, supervise and document DMC's staging, reduction and processing operations at a TDSRS, including the staging, processing, reduction and disposal of all Debris, site security, site preparation and maintenance. Contractor shall inspectand properly document every loadentering and leaving the TDSRS-including all Load Tickets completed for each load to verify,and document the contents and quantity of each load. Contractor shall accurately measure and document load hauling compartments and accurately compute volume capacity in cubic yards of every vehicle used by the DMC. Contractor shall ascertain compliance with all applicable licensure and environmental requirements, as well as all applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2 (January 2016). 3.2.5 Comingling of Debris:The Contractor shall ensure that there is no comingling of Debris and shall inform the City on its operational reports as described in Section 3.6.10, if commingling of Debris occurs. Contractor shall ascertain compliance with all RFP 2018-217-JC ' 29' applicable FEMA guidelines as outlined in the FEMA Public Assistance Program and Policy Guide, FP 104-009-2(January 2016). 3.3 REQUIRED STAFF AND PERSONNEL The Contractor,shall provide the City the necessary personnel with the training, skills, knowledge, experience and know-how to efficiently and effectively observe, monitor,supervise and document the DMC's collection, removal, processing and disposal operations as provided in this Agreement. The number and types of personnel needed pursuant to this Agreement will be determined by the City and this determination will be included in the appropriate tasks orders. Contractor shall ensurethat its work force, including subcontractors, maintains self- sufficiency related to transportation, housing, sanitation, food and related accommodations in a manner that is consistent with local requirements and minimizes adverse effects on the community. Contractor shall provide its personnel with all logistical support, including mobile communications equipment, computer equipment, safety equipment, digital cameras, video cameras, and other equipment necessary to perform the work. Mobile communications equipment shall be sufficient to allow all monitors to remain in contact with the Contractor, DMC and the City at all times. Contractor shall ensure that a sufficient number of trained personnel are available to (1) monitor the "First Push"operations; (2) observe and record all Debris loads entering and leaving, the TDSRS; (3) provide data entry and document processing personnel, conduct safety meetings with field staff to ensure that all personnel adhere to all appropriate safety requirements; (4) respond and document issues regarding complaints, damages, accidents or incidents involving the DMC and ensure that are fully documented and reported; (5) coordinate daily briefings with the City; (5)ensure and reconcile DMC's invoices and supporting documentation submitted to the City; and (6) prepare Operational Reports and any other required documentation as required by the City. Accordingly, Contractor shall establish a Debris monitoring team to perform the work required under this Agreement, consisting of the following positions, at a minimum, as included in Exhibit 1 and more particularly described below: a. Emergency Operations Manager b. Data Manager c. Cost Recovery Specialist d. Field Supervisors e. Supervising Monitors f. Fixed Site Monitors' g. Environmental Specialist h. GIS Specialist i. Billing/Invoice Analysts j. Administrative Assistants k. Field Monitors The Debris monitoring team's responsibilities and obligations include, but are not limited to the following: RFP 2018-217-JC 30 a. Emergency Operations Manager: The primary functions of the Emergency Operation Manager shall be to manage and supervise the Debris monitoring services provided by the , Contractor and to serve as liaison between the City and the Contractor. The Emergency Operations Manager shall be paid at the hourly rate included in Exhibit 1. The Emergency Operations Manager's responsibilities shall include,without limitation: i. Coordinating daily briefings, work progress, staffing, and other key items with the City; ii. Scheduling work for all team members and subcontractors on a daily basis; iii. Scheduling and managing field staff; iv. Monitoring the DMC's progress and making and implementing recommendations to improve efficiency and speed up the recovery work; v. Conduct safety inspections; vi. Ensuring compliance with contracts by all subcontractors; vii. Prepare Operational Reports and other required documentation; viii. Scheduling periodic meetings with field staff and subcontractors; ix. Review .and reconcile DMC's documentation supporting invoices for payment and prepare FEMA worksheets for reimbursement for Debris hauling efforts; x. Review and reconcile Contractor's invoices for payment and prepare FEMA worksheets for reimbursement for Debris monitoring efforts; xi. Establish a data center where project documents are stored, sorted and reconciled. _xii. The Emergency Operations Manager shall be accessible to the City at all times and shall have full authority to act on behalf of Contractor to address and resolve issues that may arise during the course of the work: All communications given to the Emergency Operations Manager shall be binding on the Contractor. xiii. The Emergency Operations Manager shall be on-call twenty-four (24) hours per day, seven (7) days per week, and shall be available by cell phone. In the event normal communication channels are unavailable, Contractor shall provide the Emergency Operations Manager with reliable means of communication with the City. xiv. The Emergency Operations Manager shall coordinate daily with the City RFP 2018-217-IC 31 and DMC, and shall comply with all directions and guidance provided by federal and state representatives. xv. The Emergency Operations Manager must attend any and all meetings required by the City to evaluate the Debris removal and disposal operations. b. Data Manager:The primary functions of the Data Manager is to oversee the processing of Load Ticket information, including QA/QC aspects that ensure documentation is maintained in accordance with all Federal, State, County and local requirements.This may involve the use of electronic monitoring equipment or other approaches as approved by the City. The Data Manager shall be FEMA trained and will work under the supervision of the Emergency Operations Manager. The Data Manager shall be paid at the hourly rate included in Exhibit 1. c. Cost Recovery Specialist: The Cost Recovery Specialist is an experienced professional, FEMA trained, who may assist the City in the operations and coordination of activities during a Declared Disaster. The qualified individual must,have direct Debris management experience, including the management of Debris removal operations, the oversight of TDSRS, Debris recycling and Debris disposal. Emphasis on management and coordination post Debris causing event recovery and FEMA recovery guidelines are enquired. The Cost Recovery Specialist shall work hand-in-hand with City personnel, or their designee, to develop, project worksheets for all Category A expenses and documentation. The Cost Recovery Specialist shall be paid at the hourly rate included in Exhibit 1. d. Field Supervisors: The primary functions of the Field Supervisors shall be to oversee the field operations and the performance of Supervising Monitors, compilation of Operational Reports, recommend approaches that maximize efficiency and ensure that safety measures are followed. The Field Supervisors shall be paid at the hourly rate included in Exhibit 1.The Field Supervisors' responsibilities shall include,without limitation: i. Oversee and supervise field activity; ii. Coordinate efforts with City personnel to maximize efficient use of'all available resources; iii. Make suggestions to improve the efficiency of collection and removal of Debris; iv. Coordinate daily activities and future planning with the Supervising Monitors and,other staff; v. Identify, address, and troubleshoot any questions or problems that could impact work area safety and eligibility; and. vi. Accurately measure load hauling compartments and accurately compute RFP 2018-217-JC 32 volume capacity in cubic yards; document and record measurements and computations. e. Supervising Monitors: The Supervising Monitors shall coordinate actions of Field Monitors and Fixed Site Monitors, verify Debris eligibility, ensure verification and d photographic documentation of Hazardous Stumps, leaners and hangers, coordinate daily operations with the DMC, compile, review, and'manage reports, and resolve complaints. The Supervising Monitors shall be paid at the hourly rate included in Exhibit 1. f. Fixed Site Monitors: The primary functions of the Fixed Site Monitors shall be to complete the load ticket and estimate volumes that have been transported to the TDSRS or final disposal site for processing, reduction, segregation, storage and disposal. The Fixed Site Monitors shall be paid at the hourly rate included in Exhibit 1. The Fixed Site Monitors' responsibilities shall include,without limitation: i. Create and maintain a complete and accurate record of the size of,each load of Debris and other information about each load as may be needed on the Load Ticket; ii. Initial each Load Ticket before allowing trucks to proceed from the check-in area to the tipping area at the final disposal site; iii. Initial each Load Ticket for every load entering and leaving a TDSRS; iv. Ensure that Debris is properly segregated, processed and secured and that comingling of Debris does not occur; v. Coordinate efforts with the. City, and the DMC/dispatch center or supervisor to maximize efficient and effective use of all available resources; vi. Perform other duties as directed by the City and designated City personnel; vii. Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards;document and record measurements and computations. g. Field Monitors: The primary functions of the Field Monitors shall be to perform roving on- site, street-level work area inspections of Debris cleanup and collection, and verify that only Eligible Debris is being removed from eligible property within assigned Debris pick-up locations in the City. The Field Monitors shall complete and issue Load Tickets for Eligible Debris cleared and removed at locations designated by the City. The Field Monitors shall be paid at the hourly rate included in Exhibit 1. The Field Monitors' responsibilities shall include,without limitation: i. Shall utilize photographs and GPS coordinates of Debris to verify the source and type of Debris collected ii. Monitor truck collection activity; RFP 2018-217-)C 33 iii. Issue manifest Load Tickets at loading sites for each load; iv. Check the area for safety considerations such as downed power lines, children playing in area, need or availability of traffic control devices, and trucks and equipment are being operated safely; v. Ensure freon containing appliances are sorted and ready for freon removal on site or separate transport for freon removal before final disposal; vi. Perform a pre-work inspection of areas and Debris piles to help prevent damage caused from loading equipment used in operations, to identify covered utility meters, transformers, fire hydrants, mail boxes, and to look for and document potential Debris remedial issues; vii. Document damage occurring during Debris removal to utilities, driveways, road surfaces, vehicles or any other property, using photography whenever feasible, including identifying owners, circumstances of the damage (who, what, when, where)and filing a report with authorities with jurisdiction; viii. Before equipment moves to a new loading area, ensure the work area is clear of Debris to the specified level; ix. Accurately measure load hauling compartments and accurately compute volume capacity in cubic yards;document and record measurements and computations; x. Properly monitor and record performance and productivity of Debris removal crew; xi. Coordinate field inspection work and all other efforts with City, and DMC/dispatch center or supervisor to maximize efficient and effective use of all available resources; xii. Ensure that loads are properly contained before leaving the loading area; xiii. Ensure only Eligible Debris is collected for loading and hauling; xiv. Ensure only Debris from approved public areas is loaded for removal; xv. Document photographically trees and stumps that are considered hazardous; S xvi. Verify that all trucks leaving the site have been completely emptied;and xvii. Perform other duties from time to time as directed by the City and Emergency Operations Manager. RFP 2018-217-JC 34 3.4 GENERAL SERVICES TO BE PROVIDED BY THE MONITORING CONTRACTOR 3.4.1 Pre-event:The pre-event services performed by the Contractor may include: a. The coordinated creation, implementation and modification, as necessary, of the City's Debris Management Plans and Standard Operating Procedures; b. Inter-agency cooperative exercises and training; c. FEMA guidance and policy;and d. Inspection of Temporary Debris Staging and Reduction Sites(TDSRS); 3.4.2 Post-event:The listed services performed by the Contractor must include: a. Contract administration; b. Debris estimates; c. Perform oversight for road clearance and Debris loading by DMCs; d. Provide TDSRS monitoring at various locations, including sites that handle materials from multiple contractors and or monitoring firms; e. Environmental assessment of TDSRS; f. Truck certification and equipment certification; , g. TDSRS monitoring accommodating multiple municipalities/agencies; h. Quality assurance and quality control of all documentation pertaining to Debris management monitoring; Monitoring and documenting compliance with all Safety procedures; j. • Assist the City in responding to public inquiries; . . k. Provide technical advice to the City; I. Be available to address questions from FEMA during and after services have been performed; m. Provide assistance with FEMA Category A expense worksheets' and other submittals, audits, appeals and associated processes, as needed, until final file closeout regarding each individual disaster event;and RFP 2018-217-JC 35 n. Review and validate Debris removal contracting firm(s) invoices prior to , submission to the City for processing. 3.5 MOBILIZATION AND NOTICE TO PROCEED The Contractor shalLhave a maximum of 24 hours from confirmed delivery of the City's Notice to Proceed to mobilize and begin their response. Notification will be made in writing by email, regular mail, and/or fax. Failure to mobilize in the allotted timeframe may result in the selection of another contractor, relinquishment of the right for future consideration and breach of contract. Upon activation the Contractor will"begin coordination with the DMC and the City's emergency management personnel. 3.6 DELIVERABLES AND REPORTS At a minimum, the following deliverables must be provided to the City at the completion of the event response effort. However, deliverables shall in no way be limited to the following list. At its sole discretion, the City may add or delete deliverables to meet the needs of the City, State, or FEMA.All deliverables will be submitted both electronically,in a format specified by the City and on paper.The minimum deliverables to be provided include: 3.6.1 A log of complaints, damages reported, correction or remedial measures and releases for remedial work performed from the property owner or the City as appropriate, in paper form and electronically; 3.6.2 Original Load Tickets,boxed, bound by date and sorted by ticket number; 3.6.3 Electronic Load Ticket logs detailing information from all paper Load Tickets; 3.6.4 Daily activity logs maintained by all personnel with individual signatures and initials, which shall identify issues address by all personnel and final resolution; 3.6.5 Map books boxed by pass with daily logs; 3.6.6 List of Load Tickets issued by monitors, and list of lost/voided Load Tickets; 3.6.7 Each ineligible Debris pile will be tagged, in a format approved by the City, and a log of all ineligible Debris identified shall be compiled and submitted to the City; 3.6.8 Daily operational reports ("Operational Reports") shall be prepared by the Contractor and submitted to the City throughout the duration of the recovery operations. Daily reports shall document the Debris Management Contractor's activities .and progress from the previous day and shall be submitted 10:30 a.m. to the City or designee. Each report shall contain the following minimum information: a. Review and accurately completed Load Tickets verifying that they are consistent with all reporting documents; RFP 2018-217-JC 36 - 1 b. The times of operation of all Debris loading trucks; c. Reports, maps and graphs to delineate production rates of crews and their equipment, progress by area and estimations of total quantities remaining, time to completion and daily cumulative cubic yards of Debris removed, processed and hauled. 3.6.9 A final report("Final Report") prepared by the Contractor and submitted to the Contract City within thirty (30) days of completion of the recovery operations. (Recovery Operations include closure and remediation of TDSRS and conclusions of all related operations.) At a minimum, this report will include a discussion of disaster response requirements and results and recommendations for future disaster responses. 3.7 DOCUMENT MANAGEMENT AND SUPPORT Contractor shall provide data management and support to the City during the emergency recovery effort, including the following: 3.7.1 Contractor shall create, and monitor Load Tickets to track and document the removal, processing and disposal of Eligible Debris. Contractor shall ensure that all Load Tickets comply with the requirements of FEMA and other federal, state, and local reimbursement agencies. Each Load Ticket shall contain, at a minimum, the following information: a. DMC's name; b. City's identification or contract number for the Contractor; c. Load Ticket number;. d. Date and time of pick up; e. . Date and time of delivery; f. Pick up location (by street address or block); g. Total cubic yards picked up; h. Debris classification; i. Truck ID number and capacity; j. If applicable,truck operator or employee name; k. Description of manpower and equipment used; I. Delivery Site; RFP 2018-217-JC 37 m. Signature of the City's designated representative;and n. Signature of the DMC's designated representative. o. Signature of the Contractor's designated representative. 3.8 RECORDS KEEPING AND AUDITS Contractor will be subject to audit by federal, state and local agencies pursuant to the Agreement. Accordingly, Contractor shall keep throughout the term of the Agreement, all books of accounts and records customarily used in this type of operation, and as from time to time may be required by the City, in' accordance with generally accepted accounting principles prescribed by the American Institute of Certified Public Accountants or any successor agency. In addition, Contractor must maintain copies of all reports, records, Debris reporting tickets, and correspondence concerning the work performed, under this Agreement. Such books of accounts, records, reports, logs, Debris reporting Load Tickets and correspondence shall be kept for at least three (3) years after project closeout by FEMA or eight(8) years following the termination of the Agreement, whichever is later, unless the Contractor is notified in writing by the City of the need to ,extend the retention period. Upon the City's request, the Contractor shall scan all reports, logs, Load Tickets, invoices, correspondence, and related records concerning the Contractor's work under this Agreement and provide'electronic copies to the City. The City shall have the right to inspect audit and examine during normal business hours, all such customary books of accounts, records, and reports created and maintained relating to Contractor's operations in performance of this Agreement. If the books of accounts and records are kept in a location outside the State of Florida, Contractor shall, at its sole cost and expense, arrange for them to be brought to a location convenient to the auditors for the City,to be audited and inspected as set forth in this Agreement. Failure to maintain books of accounts.and records as required shall be deemed a material breach of the Agreement.The City or its representatives shall make available to Contractor a copy of any audit report prepared by or on behalf of the City. Contractor shall have thirty (30) days from receipt of the audit report from the City or its representatives to provide a written response to the City regarding the audit report. Contractor agrees that failure of Contractor to submit a written response to the audit report in accordance with the requirements of this Section 3.6 shall constitute acceptance of the audit report as issued. The obligations arising out of this Section 3.6 shall survive the expiration or earlier termination of this Agreement. Florida's Public Records Law (Chapter 119, F.S.) requires.that all records must be made available upon request by the public, unless they are exempt. This Agreement may unilaterally • cancelled by the City if Contractor refuses to comply with the requirements of Florida's Public Records Law. 3.9 OTHER OPERATIONAL CONSIDERATIONS 3.9.1 Inspection: All emergency Debris operations, including all Contractor's operations in performance of this Agreement, shall be subject to inspection by the City and other RFP 2018-217-JC 38 Govemmental Authorities to ensure compliance with the Agreement and Applicable Law. • 3.10 TECHNICAL ASSISTANCE Contractor may be requested by the City to provide technical expertise and guidance to support the City during the emergency recovery effort,including the following: 3.10.1 Assist in determining and assessing the impact and magnitude of the emergency event before federal assistance is requested, identifying damaged locations and facilities, assessing and preparing initial estimates of Debris volumes, distinguishing between pre-emergency damage and emergency-generated damage, documenting eligible costs, and describing the physical and financial impact of the emergency. 3.10.2 Provide training sessions for key City personnel. 3.10.3 Assist with developing, producing, and distributing public information bulletins or press releases concerning the emergency event and recovery efforts. 3.11 INVOICE AND PAYMENT 3.11.1 All invoices from the Contractor must be signed by the Contractor. Each type of work must be invoiced separately. Contractor must provide the information described below and any other information reasonably requestedby the City to support the work performed.All invoices are subject to pre-audit verification and the City's approval prior to payment. 3.112 Releases of lien, if applicable, must be submitted with invoices. 3.11.3 Contractor must remit all invoices and supporting information to: Accounts Payable Division Finance Department City of Miami Beach 1700 Convention Center Drive, 3rd Floor Miami Beach, FL 33139 A paper copy of each invoice must be provided and electronic copies also may be required. 3.11.4 Contractor must submit invoices to the City regularly and at least once every 30- days.Each invoice shall include copies of the Operational Reports as indicated in Section 3.6.8 of this Agreement,and daily logs, if applicable. 3.11.5 Invoices must be detailed and: include information such as employee position, the employee's hourly rate, the actual hours worked and the actual tasks performed. The hourly rates must not exceed the prices included in Appendix E to this Agreement. RFP 2018-217-JC 39 3.12CITY'S OBLIGATIONS FOR MOBILIZATION 3.12.1 The City shall notify Contractor when a "hurricane watch" has been established for the City so that Contractor can plan for its mobilization. The City shall notify Contractor when a "hurricane warning" has been established for the City. Contractor shall be fully operational within twenty-four(24) hours after receiving a Notice to Proceed from the City. 3.12.2 The City shall furnish all information and documents reasonably necessary for the commencement of work, including a valid written Notice to Proceed. Balance of Page Intentionally Left Blank RFP 2018-217-JC 40 APPENDIX D ( I Special Conditions 2018-21 7-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 8-217-JC 41 1.TERM OF CONTRACT. Three (3)years. 2. OPTIONS TO RENEW. Option to renew is at the discretion of the City Manager for two (2) additional one (1)year periods. 3. PRICES. Not Applicable. 4. EXAMINATION OF FACILITIES. Not Applicable. 5. REQUIRED CERTIFICATIONS. Not Applicable. 6. SHIPPING TERMS. Not Applicable. 7. DELIVERY REQUIREMENTS. Not Applicable. 8.WARRANTY REQUIREMENTS. Not Applicable. 9. BACKGROUND CHECKS. The Contractor(s) shall conduct a full criminal background check at its own expense on each of its employees engaged in providing services under this RFP or any resulting Agreement prior to the commencement of said services. No Contractor(s) employee shall be eligible to perform services, pursuant to this RFP or resulting Agreement, if he or she: (1) has been convicted of or was placed in a pre-trial diversion program for any crime involving dishonesty or breach of trust; embezzlement; drug trafficking; forgery; burglary; robbery; theft; perjury; possession of stolen property; identity theft; fraud; money laundering; shoplifting; larceny; falsification of documents and/or (2) has been convicted of any sex, weapons, or violent crime including but not limited to homicide; attempted homicide; rape; child molestation; extortion; terrorism or terrorist threats; kidnapping; assault; battery; and illegal weapon possession, sale or use. The Contractor(s) shall defend, indemnify and hold the City, its officers, employees, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys'fees)or claims for injury or damages arising out of its failure to comply with this requirement. 10. SUB-CONSULTANTS. The Vendor shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. 11. NEGOTIATIONS. Upon approval of selection by the City Commission, negotiations between the City and the selected Proposer(s) will take place to arrive at a mutually acceptable Agreement, including final scope of services, deliverables and cost of services. AFP 018-217-JC 42 APPENDIX E Cost Proposal Form 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFP 2018-217-JC 43 APPENDIX E COST PROPOSAL FORM Failure to submit,Cost Proposal Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal bein• deemed non-responsive and bein• re'ected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive.All corrections on the Cost Proposal Form shall be initialed. The hourly rates shall include all cost including applicable overhead and profit, lodging, meals, transportation, rentals, safety gear, telephone costs, cameras, GPS devices and other incidentals. (A) (B) (C) POSITIONS HOURLY RATES EST.HOURS TOTAL (AxB=C) 1. Emergency Operations Manager $ 112 $ 2. Project Manager $ 112 $ 3. Data Manager $ 40 $ 4. Cost Recovery Specialist $ 40 $ 5. Field Supervisors $ 336 $ 6. Fixed Site Monitors $ 840 $ 7. Environmental Specialist $ 40 $ 8. GIS Specialist $ 40 $ 9. Supervising Monitors $ 168 $ 10. Billing/Invoice Analysts $ 40 $ 11. Administrative Assistants $ 40 $ 12. Field Monitors $ 4,200 $ GRAND TOTAL(Items 1-12) $ Bidder's Affirmation Company: Authorized Representative: Address: Telephone: Email: Authorized Representative's Signature: RFP 201 $-217-jC 44 APPENDIX F /\\ ) kciNF,.., v � ) i Insurance Requirements 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 kEP 6) 45 MIAMI BEACH INSURANCE REQUIREMENTS This document sets forth the minimum levels of insurance that the contractor is required to maintain throughout the term of the contract and any renewal periods. XXX 1. Workers'Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000.00 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements"of specifications). XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included. 4. Excess Liability-$ .00 per occurrence to follow the primary coverages. XXX 5. Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10%of the limit of liability. XXX 6. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 7. Other Insurance as indicated: Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ .00 _Protection and Indemnity $ .00 Employee Dishonesty Bond $ .00 —Other $ .00 XXX 8. Thirty(30)days written cancellation notice required. XXX 9. Best's guide rating B+:VI or better, latest edition. XXX 10. The certificate must state the proposal number and title The City of Miami Beach is self-insured. Any and all claim payments made from self-insurance are subject to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable Statutes. FP 2018-217-JC 46 APPENDIX G MI AM ICitywide Procedure No. 16.06 for Procurement Requirements for Federally Funded Grants and Projects 2018-217-JC Disaster Debris Monitoring PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 REP 2018- 17-J 47 DATE ISSUED: Page: 1 SEQUENCE � '�,' :.I BEA l---� MARCH 2018 Of: 8 NUMBER: DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT I. PURPOSE. The purpose of this procedure is to implement the procurement requirements of the "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" (2 CFR Part 200) adopted by the United States Office of Management and Budget. II. APPLICABILITY. This procedure is applicable to the expenditure of any funds, pursuant to awards or funding agreements, to which the 2 CFR, Part 200, requirements are applicable. The requirements stated herein shall be strictly adhered to by all employees, regardless of department, who are involved in the procurement of goods and services to which the aforementioned federal regulations are applicable. In addition, requirements stated herein shall be strictly adhered to by all employees involved in the administration of a City contract to which the procedures apply, including (but not limited to); representatives of the City department or division requesting the procurement activity or contract; evaluation committee members; consultants and technical advisors; specification writers, and project managers overseeing administration of the contract and the provision of the goods or services acquired with applicable state or federal funds. A. City's Procurement Code. Other than those requirements stipulated in this procedure or in the terms and conditions of a particular State or federal financial assistance agreement (or in any applicable rules and regulations of the awarding State or federal agency), procurements funded with State and federal financial assistance agreements shall be conducted utilizing the City's own procurement regulations. III. CONFLICTS OF INTEREST. City employees and agents engaged in the selection, award, and administration of contracts funded in part or in whole by State or federal financial assistance shall observe the highest ethical standards. No employee, officer, or agent of the City may participate in the selection, award, or administration of a contract supported by State or federal financial assistance if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. Employees, officers, and agents of the City may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. Violations of these provisions may result in adverse employment action(s) and, in some cases, criminal penalties including imprisonment. A. Organizational Conflicts of Interest. No bidder may be considered for award if the bidder, or its parent company, affiliate or subsidiary organization, has participated in the preparation of the City's specifications for the particular solicitation under consideration. DATE ISSUED: Page: 2 SEQUENCE MARCH 2018 Of: 8 NUMBER: rte. DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT IV. ALLOWABLE FEDERAL PROCUREMENT METHODS (2 CFR §200.320). Absent specific approval from the awarding federal agency (which may also be in the financial assistance agreement or funding agency program regulations), only the following five (5) methods of procurement may be used: 1. Micro Purchase. Micro purchases are small purchases made without the need for competition where the purchase price does not exceed $3,000 in the aggregate (or $2,000 for construction services covered by the Davis-Bacon Act). 2. Small Purchase Procedures (Quotes). While quotes are normally allowed for purchases purchases under $100,000; City policy, being more stringent, only allows the small purchase procedure for purchases up to $50,000. Federal regulation requires an "adequate" number of quotes, but as guidance, it is recommended that a minimum of three (3) quotes should be obtained. A no-bid or no-response does not count as a quote for obtaining multiple competitive quotes. 3. Formal Sealed Invitations to Bid (ITB).. For the purchase of goods where cost is the primary determinant for award, an ITB may be used. City ITB procedures and standard practices apply. 4. Requests for Proposals (RFP). For the purchases of goods or services where a combination of qualifications, proposed scope and cost are the determinants for the award, an RFP may be utilized. City RFP procedures and standard practices apply. 5. Requests for Qualifications (RFQ). For the purchases of architectural, engineering, landscape architectural, and surveying services where qualifications is primary the determinant for the award, an RFQ may be utilized. City RFQ procedures and standard practices apply. For other goods or services, an RFQ may not be utilized. 6. Non-Competitive Proposals. Non-competitive proposals are allowed only where (i) the item is available from only one source, (ii) public exigency (urgency) or emergency will not allow the delay for a competitive solicitation, (iii) the federal awarding agency approves a written request, or (iv) after solicitation of a number of sources, competition is not obtained. The awarding agency should be notified for approval any time the City intends to enter into a non-competitive contract. V. ADVERTISEMENT (2 CFR §200.320). Formal solicitations (i.e., ITB, RFP, RFQ) issued pursuant to this procedure, not exceeding an estimated value of$500,000, shall be publically advertised at least once in a newspaper of general circulation at least 21 days prior to the deadline for receipt of bids or proposals. Formal solicitations (i.e., ITB, REP, RFQ) issued pursuant to this procedure, exceeding an estimated value greater than $500,000, shall be publically advertised at least once in a newspaper of general circulation at least 30 days prior to the deadline for receipt of bids or proposals. DATE ISSUED: Page: 3 SEQUENCE MARCH 2018 Of: 8 NUMBER: ' DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT VI. LOCAL PREFERENCES PROHIBITED (2 CFR §200.320). The use of statutorily or administratively imposed state or local geographical preferences in the evaluation of bids or proposals is prohibited except where applicable federal statutes expressly mandate or encourage such a preference. VII. COST PLUS A PERCENTAGE OF COST METHOD OF CONTRACTING PROHIBITED (2 CFR 200.323). The cost plus a percentage of cost and percentage of construction cost methods of contracting may not be used. VIII. TIME AND MATERIALS METHOD OF CONTRACTING DISCOURAGED (2 CFR 200.318(j)(1)). The City may use time and material type contracts only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk. IX. BOND REQUIREMENTS (2 CFR §200.325). Notwithstanding Florida law or City practice, at a minimum for construction or facility improvement contracts or subcontracts exceeding the Simplified Acquisition Threshold (currently $150,000), the following requirements must be met: A. A bid guarantee from each bidder equivalent to five percent (5%) of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. B. A performance bond on the part of the contractor for 100 percent of the contract price. C. A payment bond on the part of the contractor for 100 percent of the contract price. X. FULL AND OPEN COMPETITION (2 CFR §200.319). Federal regulations regarding procurement transactions funded with federal financial assistance require such transactions to be conducted in a manner that provides full and open competition. This means: A. As provided in Section 7.401 of the City's Procurement Code and 2 CFR §200.319(a), in order to ensure objective contractor performance and eliminate unfair competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and invitations for bids or requests for proposals shall be excluded from competing for such procurements. DATE ISSUED: Page: 4 SEQUENCE _ MARCH 2018 Of: 8 NUMBER: DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT B. Solicitations shall incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured. Such description must not, in competitive procurements, contain features which unduly restrict competition. The following situations are specifically listed in federal regulations as situations considered to be restrictive of competition and must be avoided: 1. Placing unreasonable requirements on firms in order for them to qualify to do business; 2. Requiring unnecessary experience and excessive bonding; 3. Noncompetitive pricing practices between firms or between affiliated companies; 4. Noncompetitive contracts to consultants that are on retainer contracts; 5. Organizational conflicts of interest; 6. Specifying only a "brand name" product instead of allowing "an equal" product to be offered and describing the performance or other relevant requirements of the procurement; and 7. Any other arbitrary action in the procurement process. C. The solicitation shall identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals. D. When a Request for Proposals (RFP) method of solicitation is used, the RFP must identify all evaluation factors and their relative importance. The RFP solicitation shall contain in writing the method for conducting the technical evaluation and any other necessary evaluations of the proposals received. These evaluations may be conducted by the advisory committee appointed to review the proposals (or by a subcommittee thereof)or by a separate technical committee, as set forth in the RFP. XI. SPECIFICATION REVIEW. Specifications for the purchase of materials, supplies, equipment and services should permit open and competitive bidding. The purchase of unnecessary or duplicative items shall be avoided. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. DATE ISSUED: Page: 5 SEQUENCE E /" f MARCH 2018 Of: 8 NUMBER: DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XII. CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN'S BUSINESS ENTERPRISES, AND LABOR SURPLUS AREA FIRMS. (2 CFR §200.321). The City must take all necessary affirmative steps to assure that minority businesses, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps must include: A. Placing qualified small and minority businesses and women's business enterprises on solicitation lists; B. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; C. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises; D. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; E. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and F. Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs (1) through (5) of this section. XIII. RESOURCE CONSERVATION AND RECOVERY ACT (2 CFR §200.322). The City and its contractors shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. The United States Environmental Protection Agency (EPA) maintains a list of items which can be made with or use recovered (recycled) materials. (40 CFR, Part 247). For solicitations regarding the purchase or acquisition of those items for which guidelines have been adopted by the EPA, the requesting City department or division shall specify in its specifications the use of recovered materials and the highest percentage of recovered materials that reasonably may be required consistent with maintaining a satisfactory level of competition. Federal law does not require the procurement of goods that (i) are not reasonably available within a reasonable amount of time, (ii) fail to meet reasonable performance standards, or(iii) are only available at an unreasonable price. Upon the conclusion of any contract requiring the use of recovered materials of an EPA listed item, the project manager from the requesting City department or division shall obtain a statement from the Contractor regarding the actual percentage of recovered materials utilized in the completion of the contract. DATE ISSUED: Page: 6 SEQUENCE 72 7- 1, 2018 Of: 8 NUMBER: ��` DATE UPDATED: P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XIV. CONTRACT COST AND PRICE (2 CFR §200.323). A. Cost or Price Analysis. A cost or price analysis in connection with every procurement action in excess of the federal Simplified Acquisition Threshold (currently $150,000) shall be completed. The method and degree of analysis is dependent on the facts surrounding the particular procurement situation, but as a starting point, the requesting department must make or receive independent estimates before receiving bids or proposals. B. Negotiation of Profit. The City must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where cost analysis is performed. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the contractor, the contractor's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work. XV. AWARD TO RESPONSIBLE CONTRACTORS (2 CFR §200.318). Consistent with Section 2-369 of the City Code, the City may only award contracts to responsible contractors possessing the ability to perform successfully under the terms and conditions of the proposed procurement. In determining whether a contractor is responsible, consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. A contract may not be awarded to a party listed on the government- wide Excluded Parties List System in the System for Award Management (SAM) or to a party listed on the State of Florida's or City's suspended or debarred lists. XVI. CONTRACT PROVISIONS. All agreements awarded pursuant to this procedure shall, at a minimum, contain the contract provisions in Appendix II to Part 200 — Contract Provisions for Non-Federal Entity Contracts under Federal Awards (See Exhibit A). In addition, the requesting City department or division shall provide the Procurement Department with any additionally required State or federal terms and conditions that must be included in the solicitation and the contract pursuant to a particular grant or award. XVII. CONTRACT OVERSIGHT.The City department or division which requested a solicitation or contract be issued or entered into by the Procurement Department shall be primarily responsible for maintaining diligent oversight over the contract and the contractor to ensure that the contractor performs in accordance with the terms, conditions, and specifications of its contract or purchase order. Written notice shall be provided to the Procurement Department of any situation in which a contractor is not performing in accordance with the terms, conditions, and specifications of its contract or purchase order for appropriate action, which action may be up to and include contract termination. DATE ISSUED: ' Page: 7 SEQUENCE '°A' A, MIBEACH MARCH 2018 DATE UPDATED: Of: 8NUMBER:P0.16.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT XVIII. PROCUREMENT FILE (2 CFR §200.318). For contracts awarded which are funded in part or in whole by State or federal financial assistance, the Procurement and Contracts Division project file shall contain the history of the procurement to include: A. A copy of the solicitation and all addenda thereto, if any; B. A copy of the publication or advertisement of the solicitation (if applicable); C. Copies of the quotes, bids, proposals or responses received; D. A copy of the Quote/Bid tabulation or selection committee meeting minutes; E. A copy of the Council Agenda item approving the contract (if required); F. A copy of the resulting contract and/or purchase order; G. Copies of any required bonds and/or certificates of insurance; and H. For federally funded procurements and contracts, the rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price. I. A screenshot or other documentation reflecting that the party awarded a contract was not listed on the government-wide Excluded Parties List System in the System for Award Management (SAM) or on the State of Florida's or City's suspended or debarred lists. 5. REFERENCE. This procedure is based on the requirements of the "Procurement Standards" (2 CFR §200.317 through §200.326, and Appendix II) of the "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards" (2 CFR Part 200) adopted by the Office of Management and Budget, available via the following link: https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200 main 02.tpl In the event of any conflict between standard City policy or practice and the federal Procurement Standards (now or as may be amended in the future), the federal Procurement Standards shall control for any procurement involving federal financial assistance. DATE ISSUED: Page: 8 SEQUENCE I\ � EACH MARCH 2018 ER: DATE UPDATED: Of: 8 NP0.616.06 CITYWIDE PROCEDURE SUBJECT: PROCUREMENT REQUIREMENTS FOR FEDERALLY FUNDED GRANTS AND PROJECTS. RESPONSIBLE DEPARTMENT: PROCUREMENT Prepared • Procurem=• !' - or Reviewed by: (NAt ig a 0 Internal Auditor çre Chi Fin tial Offi er Assistant City Manager Approve • by: 1.....—....---40&._ 31i 3/1 --- City MI nager Date EXHIBIT A Appendix II to Part 200 Contract Provisions for Non-Federal Entity Contracts Under Federal Awards In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-Federal entity under the Federal award must contain provisions covering the following, as applicable. (A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. (B) All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement. (C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." (D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. EXHIBIT A (E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. (F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of"funding agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that "funding agreement,"the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. (G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). (H) Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6201). (I) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. (J) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of EXHIBIT A Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. (K) Procurement Of Recovered Materials. A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. ATTACHMENT C CONSULTANTS RESPONSE TO THE (RFP) Detail by FEI/EIN Number Page 1 of 6 Flonda Department of State DIVISION OF CORPORATIONS f ir Ltvt:;lat r of rut official.:tale of Flviida website Department of State / Division of Corporations / Search Records / Detail By Document Number/ Detail by FEI/EIN Number Foreign Profit Corporation TETRA TECH, INC. Filing Information Document Number P19034 FEI/EIN Number 95-4148514 Date Filed 04/28/1988 State DE Status ACTIVE Last Event CORPORATE MERGER Event Date Filed 12/30/2003 Event Effective Date 01/02/2004 Principal Address 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Changed: 07/14/2003 Mailing Address 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Changed: 07/14/2003 Registered Agent Name&Address CT CORPORATION SYSTEM 1200 S. PINE ISLAND ROAD PLANTATION, FL 33324 Name Changed: 03/18/1992 Address Changed:03/18/1992 Officer/Director Detail Name&Address Title Senior Vice President,Chief Engineer BROWNLIE,WILLIAM R 3475 E. Foothill Blvd. Pasadena,CA 91107 http://search.sunbiz.org/Inquiry/CorporationSearch/S earchResultDetai l?inqui... 6/7/2019 Detail by FEI/EIN Number Page 2 of 6 Title Senior Vice President, Corporate Administration LEMMON, RICHARD A 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Executive Vice President, CFO and Assistant Secretary BURDICK, STEVEN M 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Chairman of the Board, Chief Executive Officer and President Batrack, Dan L. 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Senior Vice President, Chief Information Officer Christensen, Craig L 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Executive Vice President, Operations and President of the Commercial/International Services Group Shoemaker, Leslie L 3475 E. Foothill Blvd. Pasadena, CA 91107 Title Senior Vice President, Corporate Controller Carter, Brian N 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Director Smith,Albert E 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Director Lewis, J. Christopher 10900 Wilshire Blvd. Suite 850 Los Angeles, CA 90024 Title Director Haden, Patrick C http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inqui... 6/7/2019 Detail by FEI/EIN Number Page 3 of 6 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Director Grant, Hugh M 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Director Thompson,J. Kenneth 1120 Huffman Rd. Suite 24 PMB203 Anchorage,AK 99515 Title Director Ritrievi, Kimberly E 1850 Brightwaters Blvd. NE St. Petersburg, FL 33704 Title Director Volpi, Kirsten M do Colorado School of Mines, 1500 Illinois St. Golden, CO 80401 Title SVP BIAGI , JAMES Q, Jr. 4967 U.S. Hwy 42 Ste. 210 Louisville, KY 40222 Title Director Maguire, Joanne M. 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title Senior Vice President and President of the Commercial Account Management Division Amidon, Derek G 4750 W. 2100 South Ste.400 Salt Lake City, UT 84120 Title Senior Vice President of the Government Services Group and President of the United States Government Division Argus, Roger R. http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inqui... 6/7/2019 Detail by FEI/EIN Number Page 4 of 6 1230 Columbia Street Suite 1000 San Diego, CA 92101 Title Senior Vice President and President of the Global Development Services Division Auman, Jan K 159 Bank Street Suite 300 Burlington,VT 05401 Title Senior Vice President and President of the United States Infrastructure Division Rynning, Mark A 201 East Pine Street Suite 1000 Orlando, FL 32801 Title Senior Vice President and President of the Canada and South America Division Teufele, Bernard 14940 123 Avenue Edmonton,AB T5V 1B4 CA Title Secretary Hopson, Preston 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title VPFS JENKINS, LAWRENCE E 201 E. PINE ST. ORLANDO, FL 32801 Title Director Birkenbeuel, Gary R. 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title SVP, Enterprise Risk Management O'Rourke, Brendan 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Title SVP and President of the United States Infrastructure Division Rynning, Mark A. http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetai1?inqui... 6/7/2019 Detail by FEI/EIN Number Page 5 of 6 201 E. Pine Street Suite 1000 Orlando, FL 32801 Title Treasurer Wu,Jim 3475 E. FOOTHILL BLVD. PASADENA, CA 91107 Annual Reports Report Year Filed Date 2018 01/03/2018 2018 05/18/2018 2019 01/02/2019 Document Images 01/02/2019--ANNUAL REPORT View image in PDF format 05/18/2018—AMENDED ANNUAL REPORT View image in PDF format 01/03/2018—ANNUAL REPORT View image in PDF format 11/21/2017—AMENDED ANNUAL REPORT View image in PDF format 01/05/2017—ANNUAL REPORT View image in PDF format 01/12/2016—ANNUAL REPORT View image in PDF format 01/07/2015—ANNUAL REPORT View image in PDF format 04/24/2014—AMENDED ANNUAL REPORT View image in PDF format 01/10/2014--ANNUAL REPORT View image in PDF format 01/03/2013--ANNUAL REPORT View image in PDF format 02/09/2012--ANNUAL REPORT View image in PDF format 01/18/2012—ANNUAL REPORT View image in PDF format 02/15/2011—ANNUAL REPORT View image in PDF format 01/29/2011—ANNUAL REPORT View image in PDF format 01/28/2010—ANNUAL REPORT View image in PDF format 01/14/2009—ANNUAL REPORT View image in PDF format 02/15/2008--ANNUAL REPORT View image in PDF format 03/12/2007—ANNUAL REPORT View image in PDF format 02/08/2006--ANNUAL REPORT View image in PDF format 02/23/2005—ANNUAL REPORT View image in PDF format 01/31/2005—ANNUAL REPORT View image in PDF format 05/13/2004—ANNUAL REPORT View image in PDF format 05/05/2004—ANNUAL REPORT View image in PDF format 03/01/2004--ANNUAL REPORT View image in PDF format 12/30/2003—Mercier View image in PDF format 07/14/2003--ANNUAL REPORT View image in PDF format 03/03/2002—ANNUAL REPORT View image in PDF format 05/15/2001—ANNUAL REPORT View image in PDF format 05/04/2000--ANNUAL REPORT View image in PDF format 04/07/1999--ANNUAL REPORT View image in PDF format 07/29/1998—ANNUAL REPORT View image in PDF format http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inqui... 6/7/2019 Detail by FEI/EIN Number Page 6 of 6 04/09/1997--ANNUAL REPORT View image in PDF format 02/09/1996--ANNUAL REPORT View image in PDF format 04/14/1995--ANNUAL REPORT View image in PDF format arida Department of State,Division of Corporations http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inqui... 6/7/2019 REQUEST FOR PROPOSALS FOR Disaster Debris Monitoring (RFP #2018-217-JC) City of Miami Beach, FL ,, IIIIIIIIMIIIIIIIIIM ,w t. r--40,_,,,.. vidipaff, nifsiiralr, ; A. ,} ' l .. ^ . rte, ' ' ' ' - \.-.M'' 1/4: , ::, . #'a l <..4 . ,. , R - _ fir' _ r.i. �„r•._ .•. Sr 1 (1111tE TETRA TECH complex world CLEAR SOLUTIONS'" Copy 1 July 2018 CITY OF MIAMI BEACH, FLORIDA i TETRA TECH TABLE OF CONTENTS TAB 1 Cover Letter and Minimum Qualifications Requirements • Table of Contents Pg. 1 • Cover Letter Pg. 2 • Minimum Qualification Requirements Pg.4 • Project Profiles and References Pg.7 • Appendix A: Proposal Certification,Questionnaire and Requirements Affidavit Pg. 13 TAB 2 Experience and Qualifications • Qualifications of Proposing Firms Pg. 19 • Qualifications of Proposer Team Pg.29 • Resumes Pg. 34 TAB 3 Approach and Methodology • Approach and Methodology Pg.64 TAB 4 Cost Proposal • Cost Proposal Pg.86 1 lb TETRA TECH July 20, 2018 Mr. Jason Crouch, Procurement Contracting Officer City of Miami Beach Procurement Department 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 Subject: Request for Proposal#2018-217-JC: Disaster Debris Monitoring Dear Mr. Crouch and Members of the Evaluation Committee, Tetra Tech, Inc. (Tetra Tech) is pleased to submit the enclosed proposal in response to the City of Miami Beach's (City) request for proposals for disaster debris monitoring services. Our team of disaster recovery experts offers a unique integration of mitigation, emergency preparedness and planning, and disaster response and recovery management services, providing end-to-end solutions for the City. We are one of the leading firms in the nation in the field of disaster response and recovery. We are well suited to assist the City for the following reasons: • Nationally Recognized Leader in Disaster Recovery.Our team has successfully assisted over 300 local and state government clients across the nation with planning for and recovering from natural and human- caused disasters and has extensive experience successfully managing multiple disaster response and recovery operations across the United States simultaneously. Our team has overseen and managed the recovery of over 103 million cubic yards(CYs)of debris, resulting in excess of$6 billion in reimbursable costs to our clients. We have served as the ground-zero debris monitoring consultant for many clients affected by our nation's most catastrophic natural disasters, including communities in Florida (Hurricane Irma and Matthew); Texas (Hurricane Harvey); California(Wildfires); North Carolina and Virginia (Hurricane Irene); New Jersey (Hurricane Sandy); and Colorado (Flooding). • Immediate Response Capability.With disaster response and recovery experts located throughout the state, Tetra Tech can stage a full-scale mobilization in the City's within hours of a disaster. Our team has never failed to respond to a client's needs, providing each community with a dedicated project team. At peak, Tetra Tech had a total of over 6,000 field staff deployed throughout the country. Our simultaneous response to several hurricanes is proof that we have the staff, resources, and expertise to respond to the City's post-disaster needs. Tetra Tech stands ready to work with the City's as a trusted partner who will respond immediately and provide high-quality services throughout the engagement. • Extensive Experience Throughout the State of Florida. Since 2004, our team has monitored collection and removal of almost 60 million CY of debris in Florida. Our team has assisted numerous communities in Florida with response and recovery efforts after Hurricanes Charley, Frances, Jeanne, Ivan, Dennis, Katrina, Wilma, and most recently, Matthew and Irma. In addition, our team has assisted communities after a variety of other disasters, including tropical storms, tornadoes, fires, and floods. Tetra Tech is proud of our experience in Florida and is committed to successfully managing all phases of debris monitoring for our clients after a debris-generating event. Additionally, with 23 offices throughout Florida and our Response and Recovery Division located in the Orlando area, Tetra Tech is available to the City before, during, and after a disaster. • Dedicated Project Management Team.To provide the City with the most experienced management team assigned to its disaster management mission, we have assembled a team of nationally recognized experts in the field of response and recovery. Our dedicated project manager, Mr. Simon Carlyle, is an industry expert in large-scale mobilizations, project staffing, and debris monitoring operations and has extensive experience in Tetra Tech, Inc. 2301 Lucien Way, Suite 120, Maitland, FL 32751 Tel 321-441-8500 Fax 321-441-850 I tetratech.com disaster debris project management support under the Federal Emergency Management Agency's (FEMA) Public Assistance (PA) Grant Project. • Automated Debris Management System (ADMS)Technology. RecoveryTracTM allows our staff to monitor and manage a recovery effort electronically, increasing productivity while decreasing fraud, human error, and cost to the City. RecoverylracTM will give the City real-time debris collection tracking that provides accurate and timely reporting to City stakeholders. RecoveryTracTM is one of only three systems validated by the United States Army Corps of Engineers(USA CE)and is the ADMS preferred by the USACE debris contractors.The specifications set forth by the USACE are designed to support the largest and most devastating disasters. In fact, Tetra Tech's USACE response to the California wildfires is the largest ADMS activation in U.S. history. • FEMA Reimbursement Experts. Tetra Tech maintains a staff of reimbursement experts who have recovered millions of dollars of eligible FEMA PA reimbursement costs incurred by our clients. A key member of our team is Mr. Dick Hainje,former regional administrator of FEMA Region VII. As regional administrator of Region VII, Mr. Hainje led Region VII through 60 presidentially declared disasters in Kansas, Iowa, Nebraska, and Missouri and assisted Region IV with the 2004 Florida hurricane FEMA response. Another vital member of the Tetra Tech team is Mr. Donald Kunish, a Certified Emergency Manager with 16 years of experience who is local to Florida. As the former Deputy Bureau Chief for the Florida Division of Emergency Management, he was responsible for managing Florida's hazard mitigation planning and grant programs, statewide all-hazards emergency management planning, and training and exercise programs. • Experienced Staff with a Proven Track Record and Real-World Understanding of Emergency Preparedness and Response Organizations.The Tetra Tech team has been involved in nearly every major response and recovery effort in the United States, including response to the devastating effects of Hurricanes Harvey, Irma, and Maria. Our preparedness expertise comes from our real-world response experience. Because of our active involvement in response and recovery efforts, our emergency planners develop informed, realistic plans that can be effectively implemented during a response. Tetra Tech would be honored to serve as the City's debris monitoring services provider. We are fully prepared to provide the high-quality service the City expects. For questions regarding this response, please contact the representatives listed below. As an authorized representative of the firm, I am able to contractually bind the firm. Technical representative: Contractual representative: Ms. Anne Cabrera Ms. Betty Kamara 2301 Lucien Way, Suite 120, Maitland, FL 32751 2301 Lucien Way, Suite 120, Maitland, FL 32751 954-559-4951 1 321-441-8501 (f) 407-803-2551 1 321-441-8501 (f) anne.cabrera@tetratech.com betty.kamara@tetratech.com Sincerely, Tetra Tech, Inc. Jonathan Burgiel Business Unit President-Tetra Tech Disaster Recovery TETRA TECH CITY OF MIAMI BEACH, FLORIDA It TETRA TECH SECTION 1:MINIMUM QUALIFICATIONS REQUIREMENTS Minimum Qualifications Requirements Knowledge and Expertise in Debris Management Recent Debris Monitoring Experience Our team has vast experience providing disaster management, recovery, and consulting services to state and local government agencies. Our approach includes partnering with our clients to establish and test the necessary plans and procedures before a disaster strikes and assisting with disaster response and recovery operations as well as post-disaster grant management. In compliance with the City of Miami Beach's (City) request for proposals (RFP), Appendix C- Minimum Eligibility Requirements, Exhibit 1-1 provides an abbreviated experience matrix for projects conducted since 2001. Profiles and references from specific projects are featured later in this section. Tetra Tech can provide additional projects and information upon request. Exhibit 1-1: Experience Matrix (2001-2018) 58 EVENTS 2001 - 2018 2017 2014 2010 2006 WILDFIRES-2 Clients FLOODING I Client FLOODING-2 Clients H-11;-s n SNOW STORMS-6 Clients HURRICANE MARIA-1 Client TORNADOES 2Clients TORNADOES-1 Client 2005 HURRICANE IRMA-67 Clients ICE STORM-7 Clients ICE STORMS 1 Client HURRICANE Wit MA-17 Clients HURRICANE 1-IARVEY-38 Clients 201 3 2009 HURRICANE RI IA-3 Clients TX TORNADOES•1 Client ICE STORM-2 Clients ICE STORMS 1 Client HURRICANE KATRINA-11 Clients GA TORNADOES-1 Client FLOODING-1 Client SNOW STORMS-2 Clients HURRICANE DENNIS-5 Clients 2016 2012 2008 2004 HURRICANE MATTHEW-34 Clients HURRICANE SANDY-13 Clients HURRICANE IKE-78 Clients HURRICANE JEANNE-2 Clients SEVERE STORMS&FLOODING-2 HURRICANE ISAAC-5 Clients HURRICANE GUSTAV-7 Clients HURRICANE IVAN-3 Clicnts Clients TROPICAL STORM DEBBY-3 Clients TROPICAL STORM FAY-3 Clients HURRICANE FRANCES 2 Clients WILDFIRES-2 Clients 2011 HURRICANE DOLLY-30 Clients HURRICANE CHARLEY-2 Clients FLOODING-6 Clients NOR EASTER WINTER STORMS-19 Clients MIDWEST FLOODING 2 Clients 2002 2015 TEXAS DROUGHT-1 Client 2007 HURRICANE LILI-1 Client WILDFIRES-2 Clients TEXAS WILDFIRES-1 Client MIDWEST ICE STORM 2 Clients 2001 SEVERE STORMS-3 Clients HURRICANE IRENE-22 Clients GROUNDHOG DAY TORNADOES•2 Clients TROPICAL STORM GABRIELLE-1 Client FLOODING-10 Clients TORNADOES 4 Clients MIDWEST SNOW STORMS-3 Clients 320 COMMUNITIES IN 24 STATES & 1 US TERRITORY 94,073,331 TOTAL CUBIC YARDS OF DEBRIS * 21 HURRICANES 6,399.127 TOTAL CUBIC YARDS OF DEBRIS Olb9 SNOW/ICE WINTER STORMS 361,402 TOTAL CUBIC YARDS OF DEBRIS 4 TORNADOES 207,250 TOTAL CUBIC YARDS OF DEBRIS 4 TROPICAL STORMS 548,895 TOTAL CUBIC YARDS OF DEBRIS ' 8 FLOODS 1300,000 TOTAL CUBIC YARDS OF DEBRIS efi, 9 WILDFIRESiDROUGHTS 102,890,005 IoFAL CUBIC YARDS OF DEBRIS EQUIVALENTTO 102.890 FOOTBALL FIELDS 1-4 CITY OF MIAMI BEACH, FLORIDA 'b TETRA TECH SECTION 1:MINIMUM QUALIFICATIONS REQUIREMENTS . Large-Scale Debris Monitoring Experience Tetra Tech takes great pride in the reliability of our service. Clients count on us to respond in their time of need, and we deliver. Our team has never failed to respond to our clients'deployment and mobilization needs, regardless of location or type of disaster. In compliance with the City's RFP,Appendix C-Minimum Eligibility Requirements, Exhibit 1-2 demonstrates an abbreviated list of our performance on at least three(3)disaster debris monitoring projects, as prime contractor,during the past fifteen (15)years, resulting in over 250,000 cubic yards of debris. Our services under these engagements included environmental permitting,temporary debris management sites (TDMS), contractor invoice reconciliation, and federal grant reimbursement support. Exhibit 1-2: Large Project Experience .* . i* . e*.* j'* • er • 500K- 999KCY • ' • * Over 1 Million CY *. • Summary of Projects Over 1 Million(M)Cubic Yards L38M -....- 5.46M 5.38M - ;,'""3.49M ' - 3.28M - 14,-• 2.89M ..' fir" Houston,TX Escambia County& Collier County,FL Miami-Dade County,FL Gulfport,MS Hurricane Ike,08 Pensacola,FL Hurricane Irma,'17 Hurricane Irma,'17 Hurricane Katrina,O5 Hurricane Ivan,04 2.69M ' ''` 2.57M 2 49M `1 2.39M ' > 2.18M 4.w � Bolivar Peninsula,TX Miami-Dade County,FL Harrison County,MS Harris County,TX Hilton Head Island,SC Hurricane Ike,'08 Hurricane Wilma,'05 Hurricane Katrina,'05 Hurricane Ike,'08 Hurricane Matthew,'16 ` 2.03M 1"' • -' L81M w'"" `-� - L71M r' L7OM - L6OM ' fii e ' 1 ' r .' �. - i. .., I Houston,TX Galveston,TX Polk County,FL Santa Rosa County,FL Beaufort County,SC Hurricane Harvey,'17 Hurricane Ike,'08 Hurricane Irma,'17 Hurricane Dennis,'05 Hunicone Matthew,'16 _- 4ep, L59M ' L48M i,r=.L44M L29M 1.05M7 •�„ •. Escambia County,FL Jefferson County,TX Springfield,MO Hams County,TX Volusia County,FL Hurricane Dennis,'05 Hurricane Rita,'05 Snowstorms,'07 Hurricane Harvey,17 Hurricane Matthew.'16 Photo Source I FEMA.gov 1-5 CITY OF MIAMI BEACH, FLORIDA lb TETRA TECH SECTION 1:MINIMUM QUALIFICATIONS REQUIREMENTS Florida Debris Monitoring Experience Our team has assisted numerous communities in Florida with response and recovery efforts following Hurricanes Charley, Frances, Jeanne, Ivan, Dennis, Katrina,Wilma, and most recently Matthew and Irma.The list below summarizes our team's past debris monitoring experience in the State of Florida. Hurricane Charley(2004) Florida Debris Total Cubic Yards(CV)of Debris-1,652,200 12 Clients CLake Cf ay i 11,03 ,5CMonitoring Projects City of Orlando 11,035,500 CY Hurricane Frances (2004) Total CY of Debris-500,000 l 2 Clients by disaster City of Boca Raton 1200,000 CY City of Orlando 1300,000 CY Hurricane Ivan(2004) • ................. _.... .. Total CY of Debris-7,475,554 13 Clients • Escambia County 15,385,084 CY Florida Department of Transportation 1708,800 CY City of Pensacola 11,381,670 CY Hurricane Irma G017) •• Hurricane Jeanne(2004) Hurricane Matthew(2016) • Total CY of Debris-350,000 CY 12 Clients § Lake County 100,000 CY § tropical Storm Debby(2012) 1 • City of Orlando 1250,000 CY § tropical Storm Fay(2008) • • • Hurricane Dennis(2005) 1 Groundhog Day Tornado(2007) • : • Total CY of Debris-3,917,267 15 Clients § i iurricane Wilma(2005) • Escambia County 1,589,182 CY § Hurricane Rita(2005) 4. Monroe County 1200,000 CY § Hurricane Katrina(2005) City of Pensacola 1400,000 CY Hurricane Dennis(2005) • Santa Rosa County 1,708,085 CY § • Hurricane Jeanne(2004) Hurricane Katrina(2005) § Hurricane Ivan(2004) • Total CY of Debris-9,942,000 111 Clients I Representative Clients: §iurricane Frances(2004) • • • City of Fort Lauderdale 1400,000 CY Hurricane Charley( 004) City of Hollywood 1360,000 CY § • Miami-Dade County 12,500,000 CY S Tropical Storm Gabrielle(2001) • Monroe County 1200,000 CY •• City of Plantation 1450,000 CY Since 2004,our team has monitored the collection and removal of more than 60 Hurricane Rita (2005) million cubic yards of debris in Florida. Total CY of Debris-4,810,000 13 Clients I Representative Clients: • Monroe County 1700,000 CY • • Hurricane Wilma (2005) Hurricane Matthew (2016) Total CY of Debris-8,914,000 117 Clients I Representative Clients: Total CY of Debris-2,738,106 114 Clients I Representative Clients: City of Boca Raton 1646,000 CY Brevard County 1820,779 CY City of Fort Lauderdale 1901,000 CY Flagler County 1129,687 CY Miami-Dade County 3,000,000 CY City of Holly Hill 1137,094 CY City of Pembroke Pines 1930,000 CY City of New Smyrna Beach 1203,981 CY City of Plantation 1811,000 CY City of Port Orange 1428,244 CY St.Johns County 1712,705 CY Groundhog Day Tornadoes (2007) Volusia County 11,058,334 CY Total CY of Debris-281,000 12 Clients Lake County 1144,000 CY Hurricane Irma(2017) Volusia County 1137,000 CY Total CY of Debris-18,773,000 159 Clients I Representative Clients: Tropical Storm Fay(2008) City of Cape Coral 1363,207 CY Total CY of Debris-50,000 13 Clients I Representative Clients: Collier County 13,122,681 CY St.Johns County 130,000 CY Highlands County 1891,782 CY Leon County 20,000 CY City of Hollywood 1335,368 CY City of Miami 1540,305 CY Tropical Storm Debby(2012) Maimi-Dade County 13,559,582 CY Total CY of Debris-7,253 13 Clients I Representative Clients: Monroe County 11,075,134 CY Clay County 13,777 CY Polk County 12,237,547 CY Pasco County 12,583 CY Seminole County 1821,470 CY 1-6 CITY OF MIAMI BEACH, FLORIDA [it) TETRA TECH SECTION 1:MINIMUM QUALIFICATIONS REQUIREMENTS Project Profiles and References Similar to the services being requested by the City of Miami Beach, our team has successfully assisted over 300 clients with recovering In 2017, Tetra Tech simultaneously deployed from the damaging effects of hurricanes, tropical storms, tornadoes, in Texas, Florida, Puerto Rico,and the Virgin floods, and ice storms across the country. Our efforts have allowed Islands in response to three hurricanes our clients to maintain their focus on continuing daily operations (Harvey, Irma, and Maria), representing more while relying on us to oversee the management of debris removal than 100 government clients. operations and federal reimbursement in compliance with FEMA and FHWA guidelines and reimbursement procedures. The following project references are a representative sample of our experience and accomplishments in performing services that are similar in scope, complexity, and magnitude to the City of Miami Beach. 1-7 el TETRA TECH Disaster Debris Monitoring Hurricane Irma CLIENT City of Doral LOCATION T Florida ,411 r ,1 DURATION ' September 2017 Present r _.Os* COST -- •. $380,280 SIZE 23,954 CYs REFERENCES KEY FEATURES Carlos Arroyo, CFM • Program Management Assistant Public Works • Collection and Disposal Debris Monitoring Director/Chief of Construction • Data Management City of Doral • Leaner, Hanger, Stump Removal Monitoring 8401 NW 53rd Terrace PROJECT DESCRIPTION Doral, FL 33166 Tel. (305) 593-6740 Ext. 6009 Tetra Tech has had a long term contract with the City of Doral (City)and worked on an annual basis to prepare for a potential disaster debris Fax (305) 593-6617 operation. Immediately following Hurricane Irma, Tetra Tech was given a carlos.arroyo@cityofdoral.co notice to proceed by the City to provide Florida Emergency Management m Agency (FEMA)required disaster debris monitoring services. www.cityofdoral.com Within hours of the storm's passing, our team had deployed a full support team to assist with staging operations, project staffing and scheduling. Specific tasks of the project team included: • Certification of trucks for the City's debris hauler; • Monitoring right-of-way (ROW)debris removal efforts; • Providing tower monitors at temporary debris disposal sites; • Surveying and monitoring the City's stump and leaner/hanger removal program; • Management of debris removal efforts in City parks; • Data Management, QA/QC, and contractor invoice reconciliation and approval. After operations ceased Tetra Tech participated in an event for City Managers in Miami-Dade County organized by the City of Doral looking at lessons learned and will continuing working with Doral to help them refine plans and be even better prepared for a future event. Project Profile 1 TETRA TECH Disaster Debris Program Management Hurricane Matthew CLIENT City of Cocoa Beach 4_ '0 �' LOCATION Florida DURATION 1 October 2016—December _ 2016 _—' . I' -Mt COST III IBM i --- ' $81,659 SIZE • 27,000 CY KEY FEATURES PROJECT TEAM • Disaster Debris Monitoring Anne Cabrera • Project Management and Oversight Shannon Adler • Debris Management Consulting Katie Smith PROJECT DESCRIPTION REFERENCES The City of Cocoa Beach has had a long-time standby contract with Tetra Rob Strong, Project Manager, Tech and a relationship of true partnership over the years. Given the City's Public Works Department vulnerable position on a barrier island bordered by the Banana River to the City of Cocoa Beach west and the Atlantic Ocean to the east, the City of Cocoa Beach has been 1600 Minutemen Cswy. very proactive in planning for hurricanes. Tetra Tech has worked closely with the City in these planning efforts, including attending yearly meetings, Cocoa Beach, FL 32931 reviewing and commenting on plans and procedures, and being available Phone: 321-868-3316 year-round to support the City even in times of normalcy. This existing rstrong@cityofcocoabeach.com planning partnership allowed for a quick start to operations with very little learning curve. Tetra Tech management staff were in contact with City staff daily in the days leading up to Hurricane Matthew's impact. On Friday, October 7, 2016, Hurricane Matthew, a Category 3 hurricane, brushed the coast of Cocoa Beach. Thankfully, the eyewall stayed just offshore, but the powerful storm still brought 120 mph winds and significant damage to the City. Tetra Tech's debris management consultant was on the phone with the City immediately after the worst of the storm had passed and met with City officials early Saturday morning to survey the area and perform damage assessments and estimates. Tetra Tech used a dedicated project management team to provide truck certification, collection monitoring, disposal monitoring, data management, and project reporting for FEMA reimbursement and overall project management and oversight. In total, Tetra Tech managed the removal of over 27,000 cubic yards of debris from the City and continues to support the City in providing the documentation necessary to develop FEMA project worksheets. Project Profile 1 TETRA TECH Disaster Debris Program Management Hurricane Irma CLIENT 1 City of Deerfield Beach N"i;; LOCATION { Florida DURATION i ` September 2017 I' December 2017 COST $308,119 kok SIZE r ' ' '" 70,955 411 — PROJECT TEAM Kerri O'Dell KEY FEATURES Wade Greene Paris Atkinson • Disaster Debris Program Management • Right of Way/Private Roadway Collection Monitoring REFERENCES Chad E. Grecsek, MBA, PROJECT DESCRIPTION LEED AP DAs Hurricane Irma was approaching Florida, the City of Deerfield Beach (City) ector of Sustainable Management made preparations for a direct hit. It was not until Hurricane Irma continued it's path that it turned South and instead impacted the Keys and Collier City of Deerfield Beach County. While it was not a direct hit, the City dealt with downed trees and 401 SW 4th Street debris on roadways that affected City operations and neighborhoods. Deerfield Beach, FL 33441 The City activated Tetra Tech under a pre-positioned contract to conduct P: 954.420.5562 disaster debris monitoring services. While the City collected less than 100,000 cubic yards of debris, we supported the City by leading hires to monitor the debris removal process, managing the debris management site and utilizing our proprietary RecoveryTracTM ADMS software.Additionally, our data management and closeout supported the City with their FEMA reimbursement by reconciling haulers invoices, tracking private and public collection data, and providing data to the City to assist with the reimbursement process. Our project management team continues to assist the City with its long-term recovery. Project Profile 1 E3TETRA TECH Disaster Debris Program Management Hurricane Matthew CLIENT iF , i City of South Daytona use or rPROWi ' LOCATION .10 _ ...-. ... ''.. 0.3W.waive 76%.1 . Florida q`• DURATION '-,!`„1".: -. October 2016-December . � � 2016 SIZE 7 27,908 CY (Irma) 93,000 CY (Matthew) - _ .._ - - , COST -. -, ;4-----'--= '- , .. , $157,950 (Matthew) $79,534.00 (Irma) PROJECT DESCRIPTION "`—" REFERENCES Hurricane Matthew Les Gillis, P.E. The City of South Daytona's coastal location along the Halifax River placed its Director of Public Works residents in a vulnerable position with the impending landfall of Hurricane Matthew. While a last-minute shift in the storm's path prevented a more 1770 Seagrave Street severe impact along the Florida Atlantic Coast, the Category 3 hurricane's South Daytona, FL 32119 prevailing wind gusts and deluge of rain caused widespread damage and Phone: (386) 322-3080 debris throughout the City. Igillis@southdaytona.org Tetra Tech remained on standby, assisting the City and its key stakeholders prior to landfall as well as immediately after the storm's impact. Following a damage assessment right after the storm passed, our team began the hiring and training of local debris monitors. Tetra Tech93's existing partnership with the City, including holding annual pre-hurricane season meetings, allowed for a rapid start to debris monitoring operations with little to no learning curve. Tetra Tech enlisted a dedicated project management team to provide truck certification, collection monitoring, disposal monitoring, data management, and project reporting for FEMA reimbursement and overall project management and oversight. In total, Tetra Tech managed the removal of over 93,000 cubic yards of debris from the City and over 40 leaner and hanger removals. Tetra Tech continues to support the City in providing the documentation and support necessary to develop FEMA project worksheets. Hurricane Irma The City of South Daytona again activated our team following Hurricane Irma. In total, our team monitored the removal of over 27,000 CY of debris, and our project management team continues to assist the City with their long-term recovery. Project Profile 1 la TETRA TECH Disaster Debris Program Management Hurricane Irma CLIENT City of Cape Coral ' " LOCATION 'a Florida DURATION September 2017—February 2018 SIZE 4� ,; '-- iC•.!• IPIri364,146 CY(ROW) �q■Iv -' 164,830 CY (Waterways) Total: 528,976 CY Total KEY FEATURES COST • Disaster Debris Program Management $1,788,336 • Waterway Debris Removal Monitoring PROJECT TEAM PROJECT DESCRIPTION Anne Cabrera In September 2017, the waterfront city of Cape Coral lies on Florida's Gulf Phil Ivey Coast was impacted by Hurricane Irma,the most powerful storm to make Paris Atkinson landfall in Florida in over 10 years. While the City did not suffer as much damage to homes as many other REFERENCES southern Florida communities, the storm's powerful winds downed trees and Mark Ridenour left debris throughout many neighborhoods and roads. In addition, the City Facilities/Projects Manager suffered major damage to its canal system and seawalls. Public Works Department The City activated Tetra Tech under a pre-positioned contract to conduct City of Cape Coral disaster debris monitoring services.At peak, our team led nearly 30 local 1015 Cultural Park Blvd, hires to monitor the debris removal process, utilizing our proprietary Cape Coral, FL 33990 RecoveryTracTM ADMS software. Additionally, our team provided data P. (239) 574-0724 management and closeout support including reporting on special requests to mridenou(acapecoral.net assist the City with their FEMA reimbursement. In total, our team monitored the removal of well over 500,000 cubic yards of debris.This entailed 364,000 cubic yards of right-of-way debris and 164,000 cubic yards of waterway debris. Our project management team continues to assist the City with its long-term recovery. Project Profile 1 Appendix A: Proposal Certification, Questionnaire and Requirements Affidavit Form lb TETRA TECH Solicitation No: Solicitation Title: 2018-217-JC Disaster Debris Monitoring Procurement Contact: Tel: Email: Jason Crouch 305-673-7000 x6694 jasoncrouch@miamibeachfl.gov PROPOSAL CERTIFICATION, QUESTIONNAIRE& REQUIREMENTS AFFIDAVIT Purpose: The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements, and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated. This Proposal Certification, Questionnaire and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and executed. 1. General Proposer Information. FIRM NAME: Tetra Tech,Inc. No of Years in Business: 52 No of Years in Business Locally: ears Y 17 years OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: None FIRM PRIMARY ADDRESS(HEADQUARTERS): Corporate Address:3475 East Foothill Boulevard CITY: Pasadena STATE: ZIP CODE: CA 91107-6024 TELEPHONE NO.: (407)803-2551 TOLL FREE NO.: N/A FAX NO.: (321)441-8501 FIRM LOCAL ADDRESS: Preferred/Primary Address:2301 Lucien Way,Suite 120 CITY: Maitland STATE: ZIP CODE: Florida 32751 PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Betty Kamara,Contracts Administrator ACCOUNT REP TELEPHONE NO.: (407)803-2551 ACCOUNT REP TOLL FREE NO.: N/A ACCOUNT REP EMAIL: betty.Kamara@tetratech.com FEDERAL TAX IDENTIFICATION NO.: 91-4148514 The City reserves the right to seek additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure,resumes of relevant individuals,client information,financial information,or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. RFI' 2U 1 t;-21/-1C 17 1 Veteran Owned Business. Is Pro oser claiming a veteran owned business status? YES x NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2 Conflict Of Interest.All Proposers must disclose,in their Proposal, the name(s)of any officer,director,agent,or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns. either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 3 References&Past Performance.Proposer shall submit at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name. 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4 Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non- erformance by an •ublic sector agency? ( YES x NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with,and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6 Code of Business Ethics. Pursuant to City Resolution No.2000-23879, each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with its proposal/response or within five(5) days upon receipt of request.The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business Ethics,Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics,available at www.miamibeachfl.gov/procurement/. 7 Living Wage. Pursuant to Section 2-408 of the Miami Beach City Code, as same may be amended from time to time, Proposers shall be required to pay all employees who provide services pursuant to this Agreement.the hourly living wage rates listed below: • Commencing with City fiscal year 2012-13(October 1,2012),the hourly living rate will be$11.28/hr with health benefits,and$12.92/hr without benefits. The living wage rate and health care benefits rate may, by Resolution of the City Commission be indexed annually for inflation using the Consumer Price Index for all Urban Consumers(CPI-U)Miami/Ft. Lauderdale,issued by the U.S. Department of Labor's Bureau of Labor Statistics. Notwithstanding the preceding,no annual index shall exceed three percent(3%).The City may also, by RFP 2018-217-JC 18 resolution, elect not to index the living wage rate in any particular year, if it determines it would not be fiscally sound to implement same(in a particular year). Proposers'failure to comply with this provision shall be deemed a material breach under this proposal, under which the City may, at its sole option, immediately deem said Proposer as non-responsive, and may further subject Proposer to additional penalties and fines, as provided in the City's Living Wage Ordinance, as amended. Further information on the Living Wage requirement is available at www.miamibeachfl.gov/procurement/. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees to the living wage requirement. 8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during 20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all employees of a Contractor who work within the City limits of the City of Miami Beach,Florida;and the Contractor's employees located in the United States, but outside of the City of Miami Beach limits, who are directly performing work on the contract within the City of Miami Beach. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? x I YES NO B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners'or to domestic partners of employees? x YES NO C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Firm Provides for Firm Provides for Firm does not Employees with Employees with Provide Benefit Spouses Domestic Partners r— Health X_ x Sick Leave x x Family Medical Leave X x Bereavement Leave x x If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonable Measures compliance. To comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application (attached)with all necessary documentation.Your Reasonable Measures Application will be reviewed for consideration by the City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits requirement is available at www.miamibeachfl.gov/procurementl. 9. Public Entity Crimes.Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a proposal, proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work;may not submit proposals, proposals or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees r" 2O , 1 y with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list. 10. Non-Discrimination.Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting, divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,color, national origin,religion,sex, intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code. 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375, the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document. Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 12 Fair Chance Requirement. Beginning on December 1, 2016, the city shall not enter into a contract, resulting from a competitive solicitation issued pursuant to this article,with a business unless the business certifies in writing that the business has adopted and employs written policies,practices, and standards that are consistent with the city's Fair Chance Ordinance,set forth in article V of chapter 62 of this Code. SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375. 13 Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system. PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addendum may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt JB Addendum 1 Addendum 6 Addendum 11 JB Addendum 2 Addendum 7 Addendum 12 JB Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 If additional confirmation of addendum is required,submit under separate cover Balance of Page Intentionally Left Blank REP 1 E J _ DISCLOSURE AND DISCLAIMER SECTION The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience. Any action taken by the City in response to Proposals made pursuant to this solicitation,or in making any award, or in failing or refusing to make any award pursuant to such Proposals,or in cancelling awards,or in withdrawing or cancelling this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City. In its sole discretion, the City may withdraw the solicitation either before or after receiving proposals, may accept or reject proposals, and may accept proposals which deviate from the solicitation,as it deems appropriate and in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting Proposals in response to this solicitation. Following submission of a Bid or Proposal, the applicant agrees to deliver such further details, information and assurances, including financial and disclosure data, relating to the Proposal and the applicant including, without limitation, the applicants affiliates, officers, directors,shareholders,partners and employees,as requested by the City in its discretion. The information contained herein is provided solely for the convenience of prospective Proposers. It is the responsibility of the recipient to assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of any information in this solicitation. Any reliance on these contents,or on any permitted communications with City officials,shall be at the recipient's own risk. Proposers should rely exclusively on their own investigations,interpretations,and analyses.The solicitation is being provided by the City without any warranty or representation, express or implied, as to its content,its accuracy,or its completeness. No warranty or representation is made by the City or its agents that any Proposal conforming to these requirements will be selected for consideration,negotiation,or approval. The City shall have no obligation or liability with respect to this solicitation,the selection and the award process,or whether any award will be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer,is totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Proposals submitted to the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Proposal. This solicitation is made subject to correction of errors,omissions, or withdrawal from the market without notice. Information is for guidance only,and does not constitute all or any part of an agreement. The City and all Proposers will be bound only as, if and when a Proposal (or Proposals), as same may be modified, and the applicable definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no reason,without any resultant liability to the City. The City is governed by the Government-in-the-Sunshine Law,and all Proposals and supporting documents shall be subject to disclosure as required by such law. All Proposals shall be submitted in sealed proposal form and shall remain confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses.At that time, all documents received by the City shall become public records. Proposers are expected to make all disclosures and declarations as requested in this solicitation.By submission of a Proposal,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate to substantiate or supplement information contained in the Proposal,and authorizes the release to the City of any and all information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Proposal is true, accurate and complete, to the best of its knowledge, information, and belief. Notwithstanding the foregoing or anything contained in the solicitation,all Proposers agree that in the event of a final unappealable judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation, or any response thereto, or any action or inaction by the City with respect thereto,such liability shall be limited to$10,000.00 as agreed-upon and liquidated damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and Disclaimer which imposes no liability on the City. In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be governed by and construed in accordance with the laws of the State of Florida. RbN 201&-21/-JC 21 PROPOSER CERTIFICATION I hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions contained in the solicitation, and any released Addenda and understand that the following are requirements of this solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed, or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate. Name of Proposer's Authonzed Representative Title of Proposer's Authonzed Representative Jonathan Burgiel Business Unit President Signature of P..oser's Auth.•.Representa • Date: July 16, 2018 State of FLORIDA ) On this itnlday of July 2018,personally appeared before me Uor mki an&9 l County of Orange ) stated that (s)he is the eLti-si r.Q.5s Unit Pos icivl t of 1 trr,U i h,tnc, a corporation, and that the instrument was signed in behalf of the said corporation by authority of its board of directors and acknowledged said instrument to be its voluntary act and deed. Before me: l - - • Prat, Notary Public State of Florida > Notary Public for the State of Florida my m�ssioniGG 218'5ore My Commission Expires:5.-/ ac . Itt 1/4,,, Expires 05/10/2022 O 22 CITY OF MIAMI BEACH, FLORIDA lb TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS Qualifications of the Firm Description and History of the Firm Tetra Tech, Inc. (Tetra Tech) is a leading provider of consulting, engineering, and Key Features technical services worldwide. Founded in 1966, Tetra Tech is one of the leading firms in the nation in the field of disaster management and homeland security, with millions of 17 dollars in revenue coming from contracts in such diverse areas as infrastructure hardening Years in Disaster Recovery and disaster recovery; emergency management, planning, and preparedness; community resilience; and grant management. Tetra Tech supports government and _ commercial clients by providing innovative solutions to complex problems focused on water, environment, energy, infrastructure, and natural resources. With 16,000 employees 300+ worldwide, Tetra Tech's capabilities span the entire project life cycle. Clients Assisted Dedicated to helping state and local governments plan for and recover from natural and human-caused disasters, our staff members offer a field-tested and proven methodology for emergency readiness, continuity planning, and disaster recovery. Our team is > $6B recognized for its ability to quickly respond to a broad range of emergencies, allowing our clients to return to the business of running their day-to-day operations. Reimbursed to clients Likewise, our team's understanding of the Federal Emergency Management Agency (FEMA), the Federal Highway Administration (FHWA) (including recent changes), and >I 00 M other reimbursement agencies' requirements for eligibility, documentation, and Cubic yards of Disaster reimbursement helps clients receive the maximum reimbursement allowed. Our team has Debris Monitored obtained over$6 billion in reimbursement funds for our clients from federal agencies such as FEMA, FHWA, and the Natural Resources Conservation Service(NRCS). In total, our team has successfully managed the removal of and reimbursement for over 103 million cubic yards (CYs) of debris as well as the demolition of over 12,500 uninhabitable residential and commercial structures. Within our proposal, we demonstrate that: • We are duly qualified to perform the scope of work outlined in the City of Miami Beach's (City) request for proposal, as evidenced by our staff's extensive qualifications for many of the nation's most catastrophic disasters and our team's previous experience with disaster recovery in Florida over the past 14 years. For more information on our ACTIVATED FOR >Y disaster debris monitoring experience, please refer to Section 1: Minimum Qualifications Requirements. 58 • We are committed to providing the City with skilled resources within the time frames specified by the City as evidenced by HAZARDS the depth of experience of our senior management team and 1DROUGHT project management team. ■ We offer a proven and successful technical and management 7TORNADOES approach that has been refined in disaster activations across the United States, including 23 projects with over 1 million CYs of debris, as evidenced by our team's detailed scope of work and significant work history in the disaster response marketplace and within the Florida. • The backbone of our disaster debris recovery program is our senior management team's foundation in the solid waste industry. For nearly 15 years, Mr. Jonathan Burgiel, a 30+-year industry veteran, has worked with a team 2-19 CITY OF MIAMI BEACH, FLORIDA Th TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS of highly skilled professionals to design and develop a proven approach that has been battle-tested and refined over 58 activations across the United States. ■ As a global engineering firm with over 2.6 billion in annual revenues, we have the financial resources and cash flow to support a large, long-term recovery effort. ■ We offer detailed reporting, real-time debris collection tracking, and mapping capabilities that are driven by our RecoveryTracTM automated debris management system (ADMS)technology, which allows our staff to monitor and manage a recovery effort electronically in addition to increasing productivity while decreasing fraud, human error, and cost to the City. For more information on Experience Coordinating with Federal, State, and Local Funding Sources and Reimbursement Processes Throughout the course of the hundreds of debris management and grant management projects that our staff has administered for state WHAT DO OUR CLIENTS SAY? and local governments across the United States, our team has "Your team assisted us with FEMA PA Grant developed a unique understanding of the FEMA organization and Program application and administration, other regulatory agencies' policies and procedures. Our team FHWA ER technical assistance, FEMA HMGP maintains strong relationships with many of the lead federal coordinating officers, debris specialists, Public Assistance (PA) grant application, and HUD CDBG-DR project coordinators and officers, and other staff. Our team also identification, technical assistance, and understands the duties and responsibilities of emergency application development representing a management personnel at the state and local level, which helps us combined estimated$280 million in federal build strong relationships. Our team has worked with hundreds of grants—the largest grant application in local government emergency management agencies and dozens of Boulder County's history. state emergency management organizations following disaster Boulder County has been very pleased by the debris-generating events. • work of your team and would absolutely Our team has worked closely with FEMA and FHWA staff in recommend them to any other state or local the determination of debris eligibility, data requirements, government agency in the aftermath of a project worksheet/detailed damage inspection report disaster." development, auditing of documentation, and reimbursement Michelle Krezek,Commissioners'Deputy requirements. This includes providing step-by-step assistance to Boulder County,Colorado clients throughout the FEMA reimbursement process. To maximize PA funding for our clients, our staff members maintain a working relationship with FEMA at the headquarters, regional, and local levels. Constant communication and regular interface with FEMA allows our team to obtain quick responses on disaster-specific guidance and issues. Moreover, Tetra Tech maintains a full-time staff to assist our clients in obtaining reimbursement. Mr. Dick Hainje, former regional administrator of FEMA Region VII, has been responsible for deploying and managing over 2,000 emergency management employees following disasters and created a long-term community recovery process for FEMA Region VII. Mr. Hainje has assisted our clients with navigating the reimbursement process and obtaining clarification on FEMA policies. Mr. Hainje also led the response, recovery, and mitigation for the historic 2008 Midwest flooding event, where he was the regional administrator in charge of over 1,000 FEMA employees deployed to this event. Additionally, our data management and document storage procedures are tailored to facilitate FEMA review of the generation of project worksheet versions throughout the project. Our FEMA appeals and funding specialists 2-20 CITY OF MIAMI BEACH,FLORIDA Th TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS have worked with FEMA closeout officers to obtain millions of previously deobligated dollars for communities. In the field, our operations managers and field supervisors fully understand FEMA rules and regulations for hand- loaded vehicles; stump, limb, and tree removal at unit rates; volumetric load calls at temporary disposal site locations; and right-of-way (ROW)debris removal eligibility. This allows us to monitor contracts to the smallest detail while concurrently managing and documenting the operation using proven methodologies that maximize FEMA reimbursement. Our understanding of reimbursement agencies'requirements for eligibility, documentation, and reimbursement has helped our clients obtain over$6 billion in reimbursement funds from federal agencies such as FEMA, FHWA, and the NRCS. Our grant management experts have assisted clients with applying for and retaining grant funds, even after closeout and audit processes. Exhibit 2-1 provides a summary of our experience providing FEMA PA services to local and state governments. Exhibit 2-1: Recent Grant Funding Experience N CNQ Year Client Event Program Value($) 0pac QaW 0 NO = Tu to c c Ili o u U Q 0 a 4.5 �p 121::‘';':1111 No imUoQ co Ill 2017 City of Houston,TX DR 4332 PA 2,400,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ , i i 2017 City of South Daytona, DR 4337 PA 6,000,000 ■ ■ ■ ■ ■ ■ ■ ■ FL 2017 Fort Bend County,TX DR 4332 PA 50,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 2017 Albany,Georgia DR 4294 PA 14,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ DR 4297 2017 Dougherty,Georgia DR 4297 PA 12,500,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 2016 South Daytona,FL DR 4283 PA 1,600,000 2016 Volusia County,FL DR 4283 PA 28,000,000 a ■ ■ ■ ■ ■ ■ ■ ■ ■ 2016 Port Orange,FL DR 4283 PA 16,000,000 in in ■ ■ ■ ■ 2016 Beaufort County,SC DR 4284 PA 56,000,000 ■ ■ ■ ■ 2015 Richland County,SC DR 4241 PA 4,000,000 ■ ■ ■ a • • • • • • 1 • • HMGP 8,700,000 CDBG- 23,500,000 I I i i I I DR 2015 City of Sumter,SC DR 4241 PA 13,000,000 ■ ■ ■ • ■ mum HMGP 2015 Lexington County,SC DR 4241 PA ■ ■ ■ ■ HMGP 1,600,000 _ 2015 Dorchester County,SC DR 4241 PA 3,500,000 _■ ■ • • ■ ■ ■ ■ _ 2015 Montgomery County,TX DR 4269 HMGP 15,000,000 ■ ■ ■ ■ DR 4272 f I I I I I I I I 1 2015 Austin County,TX DR 4269 PA 4,000,000 ■ ■ ■ a ■ a ■ ■ ■ I ■ I DR 4272 k_ 2-21 CITY OF MIAMI BEACH, FLORIDA "lb, TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS 0 a) - U 10 C - �_ E tl) N U Q O 0 0 m - 06 E 7 C O R O = N d m E. E N a) y '- E N a) y C '5 7 LL O Q C A IO N Ce 0 C.) p Q U a rn ). a a)) < v Year Client Event Program Value($) o a aLL 2015 Waller County,TX DR 4269 PA 4,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ DR 4272 2015 Ascension Parish,LA DR 4277 PA 20,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 2015 Walton County,FL N/A FMA 522,000 ■ ■ ■ 2015 Fayette County,GA DR 4259 PA 3,800,000 ■ ■ ■ ■ • ■ ■ ■ ■ ■ 2014 City of Napa,CA DR 4193 PA 2,000,000 ■ ■ ■ ■ ■ ■ ■ ■ 2014 City of Houston,TX DR 4223 PA 60,000,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ 2015 DR 4269 DR 4272 i _L_.i__ _ _.__.H 2013 Boulder County,CO DR 4193 PA, 2,000,000 ■ ■ ■ ■ HMGP 2012 State of New Jersey DR 4086 PA 30,500,000 ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ Department of Environmental Protection 2011 Virginia DOT DR 4023 PA 3,000,000 ■ ■ ■ • • ■ ■ ■ ■ ■ ■ a ■-i 2011 State of Vermont DR 4022 PA, 23,000,000 ■ ■ • • ■ 1 ■ f a ■ HMGP 2011 State of Connecticut DR 4023 PA 500,000 ■ ■ • • 1 I 2010 Hidalgo County,TX 1 DR 1931 PA 318,000 ■ ■ a ■ ■ ■ ■ ■ ■ ■ ■ 2009 City of Daytona Beach, I DR 1840 HMGP 1,200,000 ■ • • ■ ■ ■ ■ ■ ■ ■ FL 2009 Volusia County,FL DR 1840 PA 890,000 ■ ■ ■ • ■ ■ ■ a 2009 City of Austell,GA DR 1858 PA 7,900,000 ■ • • ■ ■ • • ■ 2009 Clark Energy Co-op, KY DR 1818 HMGP 500,000 ■ a i • • 2009 City of Newport News, DR 1862 PA 280,000 ■ ■ • • ■ ■ ■ i ■ ■ VA 2009 City of Virginia Beach, DR 1862 PA/SRL 2,000,000 ■ ■ ■ ■ 2008 City of Cocoa,FL DR 1785 PA 200,000 ■ ■ • j • , f 2008 City of Cocoa Beach,FL DR 1785 PA 15,000 ■ ■ ■ ■ 2008 Leon County/ DR 1785 PA 580,000 ■ . I ■ ■ • • City of Tallahassee,FL 2008 St.Johns County,FL DR 1785 PA 870,000 ■ , ■_ ■ i ■ 2008 Plaquemines Parish,LA DR 1786 PA 10,000 ■ ■ ■ 2008 Ashburnham Municipal , DR 1813 PA 645,000 s ■ ■ • • ■ ■ ■ Light Plant,MA 2008 Paxton Light Dept.,MA ' DR 1813 PA 150,000 ■ ■ ■ ■ ■ ■ ■ ■ _ _� 2008 Princeton Municipal DR 1813 PA 9,300,000 ■ ■ ■ ■ ■ ■ ■ ■ Light Department,MA , i , l 2-22 CITY OF MIAMI BEACH, FLORIDA lThJ TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS UCwV• 7)QN 0)• S aoC0) C0/E7UCC�0� fl Q 0 Os=.Q pQC N w ni E NNg wm Y o C CL Year Client Event Program Value($) 0. 2008 Sterling Municipal Light DR 1813 PA 3,900,000 ■ ■ ; ■ ■ ■ ■ • • Dept. 2008 City of Alvin,TX DR 1791 PA 2,100,000 ■ ■ ■ ■ • ■ ■ • 2008 City of Angleton,TX DR 1791 PA 6,000,000 I ■ • • ■ • • • ■ 2008 Cameron County,TX DR 1780 PA 27,000,000 ■ ■ ■ ■ ■ ■ ■ ■ • ■ • • 2008 Fort Bend County,TX DR 1791 PA 15,300,000 ■ ■ ■ ■ • ■ ■ ■ ■ • ■ • Disaster Recovery Program Management Services As a result of our successful performance on past projects, our team has become a national leader in providing management and support documentation for the following: • Emergency road clearance • Oversight of temporary debris management sites • Curbside debris collection (TDMS) • Operation of citizen drop-off sites • Final debris disposal at a landfill or other end use • Demolition of uninhabitable structures • Conflict and damage resolution • Data management and invoice reconciliation • Truck certification • Execution of private property debris removal • Right-of-entry(ROE)administration (PPDR) programs Special Programs Management Our team is experienced with all facets of the debris removal monitoring industry, including special disaster recovery program management services. Some examples of special programs our team has managed and administered include the following: • Animal carcass removal and disposal • Leaner, hanger, and stump removal • Asbestos abatement • Marine/waterway debris removal • Beach remediation/restoration • Private property demolition/debris removal • C&D debris • Nuisance abatement ordinance administration • Creosote piling • Saltwater killed tree removal • Disposal site management • Subsurface storm drain debris removal • Drainage and canal debris removal • Vessel and vehicle recovery • E-wastes • Wetland and parkland debris 2-23 CITY OF MIAMI BEACH, FLORIDA l TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS • Food waste removal • White goods debris removal • Hazardous waste debris removal • Woodchips/ashes Private Property/Right-of-Entry Debris Removal Our team has administered many of the largest PPDR programs in U.S. history, including projects for New Orleans, Louisiana; Gulfport, Mississippi; Bastrop, Texas; and Escambia County, Florida. Tetra Tech assists communities with ensuring they have the legal authority via local and state ordinances to enter onto private property. Our team also assists with preparing submittal packages for FEMA to approve the program, promoting the ROE program with residents, and ensuring the program is properly documented. Exhibit 2-2 is a representative list of our experience in assisting clients with PPDR activities and demolition program management. Exhibit 2-2: PPDR and Demolition Program Management C 0 m ,N E C C m C O ! , O M f C ++ o C C 'C C ! E c .0 `° ° 0 mi � f g ' o o �75. c E C C t' y o N m az 0.0 0 d I Q C e a. O N 0 d C W fn C) a. C E R To — To �. 0 1-40 E .0 -0 O , Client Disaster/Year a. < z a. co E o o a CalRecycle/CALOES Ventura County Wildfire(2018) USACE—Napa County,CA Wildfire(2017) USACE—Mendocino County, CA Wildfire(2017) USACE—Lake County,CA Wildfire(2017) USACE—Sonoma County,CA Wildfire(2017) Dougherty County,GA Tomado(2017) • • ■ Lake County,CA Wildfires(2015) • • • • Hays County,TX Flooding(2014) MEM ■ U • Boulder County,CO Flooding(2013) Middletown,Township of,NJ Hurricane Sandy(2012) St.John the Baptist Parish, LA Hurricane Isaac(2012) • i I • • • • ■ Bastrop County,TX Wildfires(2011) ■ ■ ■ ■ Comanche Nation,OK Ice Storm(2009) • • ■ ■ • Cedar Rapids,City of, IA Flooding (2008) ■ University of Iowa Flooding(2008) ■ Galveston,City of,TX Hurricane Ike(2008) ■ ■ ■ ■ ■ ■ ■ ■ • ■ Terrebonne Parish, LA Hurricanes Ike(2008) Iberville Parish, LA Hurricane Gustav(2008) ■ ■ ■ • ■ ■ ■ ■ 2-24 CITY OF MIAMI BEACH, FLORIDA [Thl TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS am c c E H tvtomO-0t600III >. dE2th NoOp 2 > N y E Q c i' - a o 0 o o > W m c E FI Ts O 70 1 c A O wC Q V ti m .ti) U y V r. E 'a o a N > Q tv Client Disaster/Year �' o o E a r E _a v a Q i a in _= G o o New Orleans, City of, LA Hurricane Katrina(2005) Waveland,City of, MS Hurricane Katrina(2005) • • • • U • • • • ■ Naples, City of, FL Hurricane Wilma(2005) ■ • • • • Beach Remediation Critical to the recovery of any coastal community following a disaster is the remediation of its beaches. The City is no exception to this. Following Hurricane Katrina and the Deep Water Horizon oil spill, millions of federal grant dollars were made available to the Louisiana and Mississippi Gulf Coast for post-event restoration projects. Tetra Tech understands how important those funds are to an economy that is recovering from disasters. A loss in tourism and visitors to the City's beaches could reset the local economy to immediate post-hurricane conditions. Tetra Tech is prepared to assist in evaluating damages, working with FEMA and Florida Department of Environmental Protection (FDEP)to determine eligibility, and overseeing recovery efforts on the City's beaches. If tasked, Tetra Tech will employ proven displaced sand removal and beach remediation protocols to create a program in an effort to reopen the beaches as soon as possible and minimize the impact that a beach closure could have on the City's economy. Waterways Debris Removal Our team has worked extensively with local, state, and federal `' ,;\ =.,y--;( ;41 -1 1 ;$ _ " `.t agencies (including the United States Army Corps of Engineers (USACE)and the National Oceanic and Atmospheric ; .�t `, r' Administration)to determine legal responsibility and to evaluate r• '' and implement marine debris removal programs. Our team has r , 46, performed multiple projects for Monroe County, Florida (the Florida :. '' Keys), to remove derelict vessels and traps from waterways following Hurricanes Katrina, Gustav, Ike, and Wilma. Following 40, Hurricane Ike, our team assisted Galveston City Municipal Utility • District#12, Jefferson County Drainage District#7,the Trinity Bay µ: Conservation District, and the Harris County Flood Control District with inland waterway debris removal assignments. We will help the A cleanup crew clears an inland City legal staff rapidly determine legal responsibility for waterway waterway of debris. debris removal, verify scope eligibility, and document the work in a fashion deemed appropriate by reimbursement agencies. Our team members monitored marine and vessel debris removal efforts following Hurricane Sandy on behalf of the New Jersey Department of Environmental Protection (NJDEP); following Hurricanes Matthew and Irma on behalf of FDEP;and following Hurricane Irma on behalf of the City of Cape Coral, Lee County, Brevard County, Monroe County, and Collier County. 2-25 CITY OF MIAMI BEACH, FLORIDA mit TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS Vessel and Vehicle Recovery Tetra Tech is able to assist the City in documenting the locations and quantities of vessel and vehicle debris in the City and presenting a case to FEMA to approve and fund the program. The City must first show that they have a legal responsibility to remove the debris and that the debris is not the responsibility of another state or federal agency such as the Florida Department of Environmental Protection, USACE, ,,., or the NRCS. Vessel and vehicle debris on private land may present unique biZo=; ► ingress/egress challenges and require ROE agreements for access. Our team monitored vessel debris removal efforts following Hurricane Sandy on behalf of the NJDEP and provided similar services to Escambia County, FL and Monroe County, FL (Florida Keys) following the 2004 and 2005 hurricane season and most recently in Beaufort County, SC to remove vessels damaged and abandoned from Hurricane Matthew. Leaning Trees, Hanging Limbs, and Stump Removal Leaning trees, hanging limbs, and stumps pose significant threats to public health and safety. Guidance on reimbursement for the removal of these vegetative threats is disaster-specific. Tetra Tech has the experience and expertise to help communities avoid the de-obligation of funds or non-reimbursement for these activities due to ineligible work. Our team has assisted numerous clients in surveying, documenting, and monitoring the removal of leaning trees, hanging limbs, and stumps. Our team members most recently monitored the removal and disposal of 198,635 hazardous trees and hangers on behalf of 36 clients following Hurricane Matthew. Exhibit 2-3 provides featured clients where our team has monitored the collection and removal of leaning trees, hanging limbs, and stumps following a disaster debris-generating event. Exhibit 2-3: Previous Leaner/Hanger/Stump Removal Programs Client Event Total Leaners/Hangers/ Stumps Removed Miami-Dade County Parks(Florida) 2017 Hurricane Irma 70,908 City of Miami, Florida 2017 Hurricane Irma 29,366 Polk County, Florida 2017 Hurricane Irma 27,267 Seminole County, Florida 2017 Hurricane Irma 25,348 Beaufort County,South Carolina 2016 Hurricane Matthew 67,581 Town of Hilton Head,South Carolina 2016 Hurricane Matthew 48,589 Horry County, South Carolina 2016 Hurricane Matthew 33,661 Flagler County, Florida 2016 Hurricane Matthew 15,151 City of Port Orange, Florida 2016 Hurricane Matthew 6,098 City of Myrtle Beach, South Carolina 2016 Hurricane Matthew 4,076 Lake County,California 2015 Valley Wildfire 7,544 Calaveras County,California 2015 Wildfire 8,158 City of Augusta,Georgia 2014 Winter Storm Pax 26,800 City of Rapid City, South Dakota 2013 Ice Storm 8,000 City of Sioux Falls,South Dakota 2013 Ice Storm 26,700 State of Connecticut 2011 Winter Storm Alfred 57,200 Henrico County,Virginia 2011 Hurricane Irene 15,500 Texas Department of Transportation 2011 Texas Drought and Wildfires 5,800 2-26 CITY OF MIAMI BEACH, FLORIDA tel}., TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS •y Client Event Total Leaners/Hangers/ Stumps Removed City of Raleigh, North Carolina 2011 Tornado 7,500 Arkansas Game and Fish Commission 2009 Ice Storm 48,900 City of Houston,Texas 2008 Hurricane Ike 212,500 Terrebonne Parish, Louisiana 2008 Hurricane Gustav 14,500 City of Norman,Oklahoma 2007 Midwest Ice Storm 26,800 Greene County, Missouri 2007 Midwest Snow Storm 53,900 Genesee County, New York 2006 Ice Storm 9,100 Town of Amherst, New York 2006 Ice Storm 32,700 City of Fort Lauderdale, Florida 2005 Hurricane Wilma 20,400 Santa Rosa County, Florida 2005 Hurricane Dennis 13,700 Escambia County, Florida 2004 Hurricane Ivan 15,100 Hazardous Material Removal Major disasters (particularly those that involve significant flooding)will result in the need to address hazardous materials. Typically, the U.S. Environmental Protection Agency(EPA)is responsible for identifying and removing large quantities of household hazardous waste (HHW)(containers over 5 gallons such as large commercial/industrial storage tanks, propane tanks, 55-gallon drums, etc.). Local governments are charged with implementing collection programs for HHW, including containers with paints, pesticides, household cleaners, oils/solvents, fuels, etc. Our team has significant experience helping local governments plan, procure, implement, and track disaster-related HHW collection programs at curbside or drop-off locations. Following Hurricane Ike, which resulted in a storm surge that covered almost all of Galveston Island, our team helped the City of Galveston implement one of the largest post-disaster HHW programs in U.S. history, in addition to working cooperatively with the EPA on large quantity HHW recovery. Asbestos Containing Material Management Through our team's years of demolition experience, including our previous engagements in Iowa following the 2008 flood, our team of experts has developed best management practices for documenting and monitoring work related to Asbestos Containing Material (ACM). Tetra Tech's best management practices for ACM collection, remediation, and disposal meet state and local regulatory agency requirements. Tetra Tech will collect and catalog all pertinent information related to the ACM content, or lack thereof, for a property. Once the remediation contractor has removed and wrapped the ACM, Tetra Tech will document the transfer of custody through final disposition. As part of the ACM documentation process, Tetra Tech will also collect and pair all waste shipment records to the respective load tickets. Additionally, during the course of the project if Tetra Tech notices any lack of due diligence or potential for environmental violations, our management staff will notify City officials immediately and assist in creating a mitigation strategy. In the instance of non-ACM debris removal, Tetra Tech will collect and digitally link all TDMS or landfill manifest with the corresponding load ticket. Data Management Our team has spent years researching and developing an effort to streamline the debris collection documentation process with a focus on minimizing the cost to our clients and improving the visibility of debris project operations. Our ADMS, RecoveryTracTM, is the result of these efforts. RecoveryTracTM is a scalable and fully featured disaster management application designed specifically to address the operational challenges faced during a disaster recovery project. Managing the enormous volume of documentation generated during a debris monitoring operation 2-27 CITY OF MIAMI BEACH, FLORIDA 'it TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS was paramount to the design of our ADMS. This state-of-the-art technology has already shown to increase the efficiency and improve the management of debris removal efforts for multiple clients. Hauler Invoice Reconciliation and Contracting To expedite contractor invoice reconciliation efforts, Tetra Tech requires copies of all primary debris hauler contracts with the City. After reviewing the contracts, Tetra Tech will set up our ADMS, RecoveryTracTm database to generate transactions for tickets issued to each debris contractor. Tetra Tech will then meet with each primary debris contractor to review the debris contractor reports that will be generated automatically through RecoveryTracTM. The debris contractor reports will provide each contractor with sufficient data to reconcile with their subcontractors as well as generate invoices for payment by the City. Several quality assurance(QA)and quality control (QC) checks will be conducted on data before it is provided to the contractor. RecoveryTracT"" significantly reduces the amount of time needed for a contractor to generate an invoice and for the subsequent invoice reconciliation with Tetra Tech. FEMA Appeal Assistance and Support Our staff has an outstanding track record of getting our clients reimbursed, with more than 200 major disaster recovery mobilizations over the past 10 years. Given the nature and scrutiny of FEMA reimbursement, it is not unusual for a local government to have one or more project worksheets questioned by FEMA/Office of Inspector General (OIG)during the audit process. We routinely work with our clients in these matters—oftentimes for years following an event—to support and defend their reimbursement. Furthermore, due to our staff's in-depth knowledge of FEMA reimbursement policies,we are often hired by applicants to assist them during FEMA/OIG audits and support them during FEMA appeals even when we have had no involvement with the applicant during the recovery period. Our team of recovery experts is currently working with the Port of Galveston, Texas,to close out Hurricane Ike-related projects. To date, we have been able to identify and capture over$80 million in previously unidentified or deobligated funding. The following are a few examples of areas in which our staff has successfully supported the appeals effort of our clients with FEMA: • South Broward Drainage District. Following Hurricane Wilma, our team prepared an appeal in support of$4 million in reimbursement associated with lake erosion repairs made by the South Broward Drainage District. With our team's support, the South Broward Drainage District was fully reimbursed. • Lake County, Florida. Our team supported the successful appeal of over$400,000 of previously deobligated funds in response to the 2004 Hurricanes Charley, Frances, and Jeanne. These funds were associated with debris collected on private roads and gated communities. Our team did a comprehensive geographic information system (GIS)analysis of all of the debris collected on the roads in question and was able to appeal the decision and obtain reimbursement from FEMA for these county-incurred costs. • Port of Galveston, Texas.The Port of Galveston experienced extensive damage due to storm-induced erosion caused by Hurricane Ike surge that reached heights upward of 20 feet. The pier was not designed to withstand the water weight and rapid draw down of the water. As a result,the concrete sheet pile was damaged and caused the fill underneath the warehouse slab to wash out, thus compromising the support of the warehouse floor. The floor collapsed near the most significant voids underneath the base. FEMA deemed the damage ineligible due to subtle erosion that happened over time. The Port of Galveston, with the assistance of our team of experts, submitted an appeal for eligibility and won the appeal resulting in an approval of a $1.5 million for Pier 15. More importantly,the appeal approval has established precedence for the Port of Galveston's remaining Ike-damaged piers, enabling the Port of Galveston to apply for an additional$80 million of funding due to damage caused by Hurricane Ike previously deemed ineligible. 2-28 CITY OF MIAMI BEACH, FLORIDA Th TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS Qualifications of Proposer Team Tetra Tech has assembled a team of experienced emergency management, infrastructure, and grant management specialists with hands-on experience in recent disasters and emergencies as well as prevention, mitigation, preparedness, response, and recovery programs. Our disaster recovery professionals are uniquely familiar with the policies, procedures, and requirements associated with providing disaster recovery services subject to Federal Emergency Management Agency(FEMA), Federal Highway Administration (FHWA), U.S. Department of Housing and Urban Development(HUD), Natural Resources Conservation Service (NRCS), and other federal agency reimbursement programs. Our staff members have successfully managed the removal of and reimbursement for over 103 million cubic yards (CYs) of debris as well as the demolition of over 12,500 uninhabitable residential and commercial structures. Our team has monitored and obtained FEMA, FHWA, and NRCS reimbursement on 23 debris removal projects in excess of 1 million CYs of debris and understands the significant resource commitment and effort that is necessary to manage and monitor large-scale debris removal operations for local governments. Tetra Tech is committed to providing the City with a dedicated and consistent project management team that will expedite recovery efforts in the City by establishing a coordinated and organized approach to debris removal. Our dedicated team is available to the City 365 days per year. Tetra Tech has assembled a project team with the qualifications and expertise necessary to support the City following a disaster. Professional Certifications, Training, and Licensing Tetra Tech is committed to providing our customers with quality technical products and services while meeting the highest level of ethical and regulatory standards and performance in our jobs. In addition, our environmental health and safety program helps our business operate in a manner that protects the health and safety of our employees, customers, business partners, community neighbors, and the environment. Tetra Tech remains abreast of the latest guidance, issues being debated, and current best practices through participation in expert groups, attendance in training and conference sessions, and working with national experts in disaster recovery operations, emergency management, national security, information technology, public health, transportation, and critical infrastructure protection. Our proposed team possesses many of the key certifications necessary to provide quality technical services and have attended numerous training courses related to debris operations and emergency management. Some of these include, but are not limited to: • Occupational Safety and Health Administration (OSHA) Disaster Site Worker Course • OSHA 10-Hour Construction Safety Certification • OSHA 40-Hour HAZWOPER Certification • G-202 Debris Management • IS 100: Introduction to Incident Command System • IS-120: Introduction to Exercises • IS-200: Basic Incident Command • IS-547: Introduction to Continuity of Operations(COOP) • IS-631: Public Assistance Operations I • IS-632: Introduction to Debris Operations 2-29 CITY OF MIAMI BEACH, FLORIDA It TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS ■ IS-634: Introduction to FEMA's Public Assistance Program ■ IS-700: National Incident Management System ■ IS-800: National Response Program • Intermediate Workzone Traffic Control (FDOT) Additionally, all collection and disposal monitors and field supervisors must attend a debris monitoring training session prior to working. These training sessions are delivered by experienced trainers and provide the information required to facilitate accurate field monitoring. Tetra Tech also conducts daily"tailgate"safety sessions with field employees to alert them of potential work hazards and review safe work practices. Proposed Staff Senior Management Team Our senior management team will provide expert oversight and assistance at critical junctures and is prepared to assist the project management team for the duration of any disaster recovery operation. These individuals bring decades of disaster debris monitoring and reimbursement expertise. • Mr. Jonathan Burgiel has 31 years of experience in solid waste and disaster recovery. His disaster-related work has included serving as principal in charge of over 30 projects, helping clients throughout the country prepare for, respond to, and recover from natural and human-caused disasters. Mr. Burgiel has provided senior management leadership to communities in Puerto Rico (Hurricane Maria); Miami Dade County and the City of Winter Park (Hurricane Irma); Richland County, South Carolina (Historic 1,000 Flooding Event); the New Jersey Department of Environmental Protection (NJDEP) (Hurricane Sandy); State of Connecticut(Hurricane Sandy); State of Louisiana (Hurricane Isaac); City of New Orleans, LA(Hurricane Katrina Residential Demolition Program); and Harris County, Texas (Hurricane Ike), to name a few. • Mr. Ralph Natale has overseen response to some of the country's largest debris-generating disasters. He is an expert in FEMA Public Assistance (PA)Grant Program reimbursement policies and has administered nearly 70 projects in his 13-year career. This includes managing and documenting the removal of over 16 million CYs of debris and 895,000 hazardous trees totaling over$470 million dollars of reimbursed invoices. He has served as a debris specialist and grant consultant for state and local governments, including for the State of Connecticut Emergency Operations Debris Task Force following Hurricane Irene and Winter Storm Alfred and the City of New Orleans, Louisiana, following Hurricane Isaac. He currently serves as principal in charge for several of the firm's response efforts in California following the devastating fires and for 38 communities following Hurricane Harvey in Texas. • Ms. Anne Cabrera has worked nationwide on numerous major post-disaster activations since Hurricane Wilma in 2005. She has served in a variety of roles focusing on reimbursement for more than $2 billion from the FEMA. Ms. Cabrera has worked on behalf of cities and counties throughout the United States and is a highly regarded expert in the debris management industry. In addition to her work with post-disaster recovery operations, Ms. Cabrera has worked with a number of clients on their longer-term financial recovery, including serving as a technical resource to clients during implementation of the FEMA PA program and other federal grant programs and assisting in the preparation, development, and review of FEMA PA project worksheets (PWs)for disaster-related activities, state appeals, and close out processes. • Mr. Jeff Dickerson, GIS Specialist, has more than 20 years of experience in program management and information technology and is the principal system architect of our automated debris management system (ADMS), RecoveryTracTM. Mr. Dickerson has managed numerous large disaster response operations with over 1,000 field monitors, coordinated the operation of 24-hour data processing centers (some with nearly 100 personnel), and provided technical support for a debris management database to track over 1,000 trucks and the documentation for over 5 million CYs of debris brought to clients'debris management sites. Mr. Dickerson 2-30 CITY OF MIAMI BEACH, FLORIDA lt TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS has led deployment and logistics efforts for some of the firm's largest debris monitoring efforts. Most recently, he oversaw the deployment of over 6,000 field units to over 100 clients following Hurricanes Harvey, Irma, and Maria. ■ Mr. John Buri is a versatile emergency management, disaster mitigation, response and recovery, and grant management professional with 16 years of experience. Mr. Buri has provided senior management oversight on 22 major disasters declarations for over 100 clients since 2007, representing over$6 billion in disaster-related grants. He has responded to numerous large-scale activations and engages with FEMA and state regulatory agencies and debris contractors in addition to providing FEMA PA consulting for tasks and activities associated with each disaster recovery operation. Mr. Buri also is familiar with FEMA Hazard Mitigation Assistance, HUD CDBG-DR, and disaster funding strategies for local and state governments. • Mr. Oliver Yao has over 12 years of disaster recovery experience and has supported response efforts to some of the largest disasters to affect the United States, including Hurricanes Katrina, Ike, Sandy, Matthew, and Harvey. Mr. Yao has developed standard operating procedures (SOP)for documentation and data management that assist our clients during closeout and audit. He has also provided local governments across the country with debris management consulting services. Mr. Yao is a leading subject matter expert in reimbursement documentation and closeout audit support. In addition, Mr. Yao has assisted numerous local governments with FEMA appeals following Hurricanes Charley, Frances, Jeanne,Wilma, and Matthew • Mr. Dick Hainje serves as a senior advisor and the former administrator of FEMA Region VII, where he led the region through 60 presidentially declared disasters. Mr. Hainje was the director of operations for Hurricane Charley and was responsible for the entire Florida operations division, which at the time was the largest deployment in FEMA's history. His extensive experience working with senior first responders as well as local, state, and federal elected officials during times of crisis has included providing full briefings to the president of the United States five times at the scene of major disaster operations. He was responsible for creating a long- term community recovery process for FEMA Region VII, which provides heavily impacted communities the opportunity to go through a FEMA-sponsored planning process after a catastrophic incident. Following Hurricane Katrina in 2005, Mr. Hainje was asked by Secretary Chertoff to serve as the deputy Principal Federal Official for the Mid-Atlantic States, where he was involved with every aspect of preparation for all of the states from Georgia to Delaware, including leading major hurricane preparation exercises in FEMA Region IV and FEMA Region III. Project Management Team In addition to our senior management team, our dedicated project management team consists of disaster recovery professionals who are uniquely familiar with the policies, procedures, and requirements associated with providing disaster recovery services. Tetra Tech's staff members constitute an integrated team with unparalleled skills and experience that is uniquely qualified to manage the debris monitoring operations. Name Summary of Qualifications Simon Carlyle • Over 12 years of experience responding to over 20 disasters; directly Project Manager involved in all phases of disaster recovery efforts,with significant knowledge of federal, state, and local regulations. • Provides clients with thorough annual training meetings and constant communication at times of potential storm impact • Works with client staff to review and provide consultation during development of client's FEMA-approved Disaster Debris Management Plans. Charles Cabrera • Over 4 years of experience in debris management, ROW debris removal, Emergency Operations disposal operations, quality assurance initiatives, FEMA compliance Manager 2-31 CITY OF MIAMI BEACH, FLORIDA Th TETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS Name Summary of Qualifications monitoring,supervision of field operations,operational scheduling and dispatch. • 40-hour Hazardous Waste Operations and Emergency Response (HAZWOPER)-trained operations manager. • Will verify eligibility and compliance;oversee collection and disposal operations; and coordinate directly with debris contractors,data managers, and project managers to facilitate the success of fast-moving debris operations projects. Ricardo Bosques • Over 2 years of experience where his understanding of FEMA eligibility and Data Manager documentation requirements for public assistance debris removal programs have aided him in quality control and oversight of multiple projects. • Has served as data manager on several private property debris removal (PPDR)programs and hanging limbs/hazardous tree removal programs. Kalindi Fitch, PMP • Over 7 years of experience in the administration of federal grant programs Cost Recovery Specialist for disaster recovery and mitigation. • Extensive understanding of grant administration process, eligibility requirements, regulations,and policies across many federal programs allows clients to maximize reimbursement. • Provides oversight throughout the grant administration period and is familiar with application development,environmental review, project and process monitoring,and closeout and audit activities. Chris Burns • Over 15 years of experience in the environmental field. Environmental Specialist • Responded to over 400 oil spills, numerous wildfires,and other disaster incidents. • Experienced in the collection of asbestos samples and is versed in the 2009 asbestos framework for collection asbestos samples,and currently manages five asbestos sites. Paris Atkinson • Over 12 years of data management experience in the disaster recovery Billing/Invoice Analyst field. • Extensive experience on all aspects of program data management up to and including project closeout and post-closeout audit support. • High-level knowledge and understanding of federal grant programs, including the FHWA Emergency Relief(ER)program and FEMA PA program. 2-32 CITY OF MIAMI BEACH,FLORIDA litTETRA TECH SECTION 2:EXPERIENCE AND QUALIFICATIONS , Exhibit 2-4 shows our proposed project team organizational structure. Résumés have been included at the end of this section. Exhibit 2-4: Project Team Organizational Chart City of Miami Beach, Florida Cost Recovery Specialist Project Manager Senior Management Kalindi Fitch,PMP Simon Carlyle Jonathan Burgiel Ralph Natale Jeffrey Dickerson Emergency Operations Manager John Buri Dick Hainje Charles Cabrera Anne Cabrera Oliver Yao Debris Monitoring Local Hires Data Manager Debris Site/Tower Monitors Ricardo Bosques Debris Loading Site Monitors Billing/Invoice Analyst Clerical/Data Entry Clerks Paris Atkinson Administrative Assistant GIS Analyst Jeff Dickerson Environmental Specialist Chris Burns 2-33 Resumes It TETRA TECH 'Et TETRA TECH Jonathan Burgiel Business Unit President, Disaster Recovery EXPERIENCE SUMMARY EDUCATION As President of Tetra Tech's Disaster Recovery Business Unit, Mr. Burgiel University of Central Florida manages the business operations of all disaster recovery efforts, including Master of Business preparedness planning, project staffing, logistics, grant administration and Administration, 1989 agency reimbursement support, program accounting/auditing oversight, and Tufts University contract negotiations. Mr. Burgiel is dedicated to helping communities plan for Bachelor of Arts, Economics, and recover from disasters and provide the necessary documentation to 1984 receive the maximum allowable reimbursement from federal and state emergency management agencies. AREA OF EXPERTISE Mr. Burgiel has 30+years of solid waste and disaster recovery experience. • Solid and Hazardous Waste His disaster-related work has included serving as principal in charge of over Management 30 projects, helping clients throughout the country prepare for, respond to, • Disaster Recovery Program and recover from natural and human-caused disasters. Management • Federal Grant Management Mr. Burgiel is intimately familiar with local, state, and federal solid waste and hazardous waste regulations, as well as U.S. Department of Housing and GRANT EXPERIENCE Urban Development(HUD), Federal Emergency Management Agency • FEMA PA (FEMA), and Federal Highway Administration (FHWA) policies and • CDBG-DR reimbursement procedures as they relate to disaster management and • HMGP recovery. RELEVANT EXPERIENCE DISASTERS • Mr. Burgiel has provided senior management oversight to the following 4337 FL Hurricane Irma projects: • 4332 TX Hurricane Harvey • 4286 SC Hurricane Matthew • 67 communities and over 2,400 staff in Florida—Hurricane Irma • 4245 TX Flood • 38 communities and over 1,400 staff in Texas—Hurricane Harvey • 4241 SC Flood • • Multiple communities in South and North Carolina—Hurricane Matthew 4087 Hurricane Sandy • 4084 Hurricane Isaac • Richland County& Lexington County, South Carolina -South Carolina • 4029 TX Wildfires 1,000-year Flooding Event- Comprehensive Disaster Recovery Services • 4024 Hurricane Irene • Hays County/City of Wimberley, Texas—Severe Flooding Disaster • 4106 CT Winter Storm Recovery Assistance • 1791 Hurricane Ike • New Jersey Department of Environmental Protection (NJDEP)— • 1786 Hurricane Gustav Hurricane Sandy Disaster Vessel Recovery Program • 1780 Hurricane Dolly • State of Connecticut—Hurricane Sandy Disaster Debris Program • 1679 FL Tornados • 1606 Hurricane Rita • State of Louisiana—Hurricane Isaac Disaster Debris Program . 1609 Hurricane Wilma Management • 1602 Hurricane Katrina • City of New Orleans, Louisiana—Hurricane Katrina Residential • 1595 Hurricane Dennis Demolitions • 1561 Hurricane Jeanne • Bastrop County, Texas—Wildfires • 1551 Hurricane Ivan • City of Cedar Rapids, Iowa—Severe Flooding • 1545 Hurricane Frances • 1539 Hurricane Charley YEARS OF EXPERIENCE 30+years Résumé 1 Resume Jonathan Burgiel, Business Unit President Senior Project Manager (June 2017 — Present) Restore Louisiana I HUD CDBG-DR Housing Rehabilitation Served as Project Manager over the preparation of over 10,000 Tier 2 environmental reviews and over 5,000 lead risk assessment and clearance inspections. This $20 million project performed by Tetra Tech utilized state of the art technology and cloud based technology to decrease the cost of performing a Tier 2 review by over 50% from prior state led residential rehab projects. Principal-in-Charge (October 2015—November 2015) Richland County South Carolina I Comprehensive Post-Disaster Flood Support Services Following the State of South Carolina's 1,000-year flooding event that took place from October 1-5, 2015, Mr. Burgiel led a team of Tetra Tech staff to provide comprehensive disaster recovery services to Richland County immediately following the historic flooding event. Services included but were not limited to FEMA PA reimbursement support, procurement package development for over 270 road and bridge repairs, well testing and disinfection program management, a post-disaster outstanding needs assessment, flood mitigation planning support, grant funding strategic plan development, and coordination and technical support activities among the County, State and FEMA agencies. Principal-in-Charge (May 2015—October 2015) Hays County/City of Wimberley Texas I Post-Disaster Flood Support Services Following the historic flooding event along the Blanco River where over 20 people perished, Mr. Burgiel provided technical support in the Hays County, Texas Emergency Operations Center(EOC)during and immediately following the flooding disaster. As part of these services, Mr. Burgiel supported the County and City of Wimberley in providing expert technical advice associated with providing the County/City appropriate measure for responding to the event and methods for best tracking the County's disaster-related costs to maximize the County's/City's FEMA reimbursement post-disaster. Mr. Burgiel was instrumental in standing up the County right-of-way debris removal program and subsequently obtaining approval for a private property debris removal (PPDR) program from FEMA to cover the extensive debris that remained along and in the Blanco River, which created a future health and safety hazard to the County and City. Senior Management (September 2004-September 2009) City of Orlando, Florida I Disaster Debris Program Management Mr. Burgiel served in a senior leadership role and assisted the City of Orlando with a range of storm recovery monitoring and management activities. Mr. Burgiel was responsible for managing a full support team involved with staging operations, load inspections for storm debris cleanup performed by contract haulers, scheduling, dispatching, and logistics operations for the field inspectors assigned to storm debris cleanup. Our team's assistance enabled the City of Orlando to promptly apply for and receive reimbursement for the total cleanup cost from state and federal emergency management agencies. Senior Management (February-April 2007) Volusia County, Florida I Groundhog Day Tornado Disaster Recovery and Storm Debris Removal Our team was retained by Volusia to assist with monitoring of cleanup efforts following the Groundhog Day tornadoes that swept through Central Florida during the early morning hours, leaving 20 people dead and many others injured and without homes. Under Mr. Burgiel's direction, our team mobilized a response team to the area to help identify critical debris removal areas and initiate its ROW debris removal operation. Mr. Burgiel oversaw the management of a full support team involved with staging operations, load inspections for storm debris cleanup, and logistics operations for the field inspectors. TETRA TECH 2 el TETRA TECH Ralph Natale Director, Post Disaster Programs • YEARS OF EXPERIENCE EXPERIENCE SUMMARY 13 Years Mr. Ralph Natale is the director of post-disaster programs for Tetra Tech, Inc. He leads the practice by developing programs, providing daily project support, AREA OF EXPERTISE and providing oversight and guidance to his team of project managers and • Program Development projects. Mr. Natale is an expert in Federal Emergency Management Agency . Documentation Management Public Assistance (FEMA-PA) Grant Program reimbursement policies and • Private Property Debris has administered nearly 230 projects in his 13-year career. Removal Programs • Debris Removal Planning Mr. Natale has served as a principal in charge or project manager in response • Debris Removal Monitoring to some of the country's largest debris-generating disasters, including • Geospatial Reporting NORCAL and SOCAL Wildfires, Hurricanes Harvey, Irma, Matthew, Katrina, Ike and Sandy. This includes managing and documenting the removal of over GRANT EXPERIENCE 46 million cubic yards (CYs)of debris and over 1.3 million hazardous trees. • FEMA PA This and the program management of over 9,600 demolitions total over 2.5 • NRCS EWP billion dollars of reimbursed invoices. • FHWA ER • CDAA FEATURED RELEVANT EXPERIENCE DISASTERS Subject Matter Expert (Debris Consultant, Program Management, • 4344 Ca Wildfires NorCal Grant Management) Mr. Natale has served as a debris documentation specialist and grant • 4353 Ca wildfires Ventura: consultant for state and local governments during his extensive career in • 4332 Harvey • disaster debris industry. This includes serving as a current member of the 4337 Irma • State of Connecticut Emergency Operations Debris Task Force, where he 4245 TX Severe Storms • 4145 CO Flooding was activated during the recovery operations following Hurricane Irene and • 4087 Hurricane Sandy Winter Storm Alfred. • 4084 Hurricane Isaac Mr. Natale has also served as a senior consultant and subject matter expert • 4029 TX Wildfires • 4024 Hurricane Irene on the following projects: . 4106 CT Snow Storm • USACE I NorCal Wildfires, 2017—present • 3268 NY Snowstorm • State of California I SoCal Wildfires, 2018—present • 1971 AL Tornadoes • City of Houston, Texas I Hurricane Ike, severe droughts, May 2015 floods 1791 Hurricane Ike • • 1786 Hurricane Gustav (June 2009—Present) • 1780 Hurricane Dolly • State of Connecticut I Interagency Debris Management Task Force • 1763 IA Flooding (August 2010—Present) • 1609 Hurricane Wilma • Lake County, California I Valley and Butte Fire (September 2015-2016) • 1602 Hurricane Katrina • City of New Orleans, Louisiana I Hurricane Isaac(September—December TRAINING/CERTIFICATIONS 2012) • OSHA 40-Hour Asbestos • Texas Department of Transportation I Federal Highway Administration- Training Emergency Relief Statewide Training (January—July 2010) • IS-632: Debris Operations • Connecticut Department of Transportation I Winter Storm Alfred (October • HSEEP-Certified 2011—July 2012) • OSHA Asbestos Health and Safety • Boulder County, Colorado 12013 Floods (October 2013—2015) • IS-30: Mitigation Grants System • IS-100. 200. and 700: ICS and Résumé 1 Resume Ralph Natale, Director, Post Disaster Programs Principal in Charge/Senior Program Manager As director of post-disaster programs for Tetra Tech, Mr. Natale has focused on developing and improving program management processes. These processes ensure the most efficient methods of managing debris removal programs to maximize federal reimbursement via the PAPPG, FEMA 325, and 327 guidelines. As a senior program manager, Mr. Natale ensures quality control and quality assurance of project managers' deliverables on all Tetra Tech projects. A representative list of projects he has worked on is included below: Northern California (NORCAL)Wildfire Response(November 2017-Present) Mr. Natale serves as principal in charge for USACE ADMS services for all the work completed after the Northern California wildfires in 2015. This included debris and environmental services of over 8,000 homes and over 1 billion dollars in costs. Mr. Natale oversees the overall project management team and assists with staffing and logistics for this four county response. Ventura California Wildfire Response(February 2018—Present) Mr. Natale serves as principal in charge for USACE ADMS services for all the work completed after the Northern California wildfires in 2015. This included debris and environmental services of over 8,000 homes and over 1 billion dollars in costs. Mr. Natale oversees the overall project management team and assists with staffing and logistics for this four county response. Florida Department of Environmental Protection (2016-2018) Mr. Natale serves as principal in charge for FDEP waterways debris removal programs (wet debris). Unlike conventional debris removal programs that are well established every waterways program needs a level of customization. Mr. Natale has provided this oversight working with the State of Florida, FEMA and the local counties that recovery was being conducted. Counties worked post Matthews and Irma include; Nassau, St. Johns, Ventura, Brevard, Monroe, Collier, Lee. Detwiler Fire (August 2017-Present) and Helena Fire(September 2017- Present) California Fire Response Following the catastrophic fires that impacted California in the fall of 2017, Mr. Natale has been overseeing disposal operations for both the Detwiler and Helena Fires. Under Mr. Natale's direction, the Tetra Tech team was responsible for the hazard assessment of over 200 parcels of burned area in Northern California. Tetra Tech also conducted OSHA personal sampling and air monitoring and sampling during all operations to ensure protectiveness to public health during cleanup operations. Tetra Tech assessed each parcel for radiation,VOCs, lead, asbestos, and debris estimates. Clayton Valley Fire California Fire Response (October 2016-January 2017) As senior program manager, Mr. Natale was responsible for coordinating project management staff, overseeing health and safety operations, and responsible for overall completion of the project. He also oversaw the Tetra Tech team that conducted OSHA personal sampling, air monitoring, and sampling during the duration of the project to ensure protectiveness to public health during cleanup operations. CalRecycle I Erskine Fire(July 2016—October 2016) As principal in charge for the Erskine wildfire recovery project, Mr. Natale oversaw operations including staffing, safety, field logistics, task force dispatching, training, and other daily activities. The Erskine fire was the second- most destructive fire of the California wildfire season that year, burning nearly 50,000 acres, and destroying over 100 buildings. Debris removal was performed on 302 fire-damaged sites, and under Mr. Natale's oversight the firm provided management and support staff for the CalRecycle/Cal Office of Emergency Services (OES) incident command system for the duration of the program. TETRA TECH 2 elTETRA TECH Jeffrey Dickerson GIS Analyst EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr. Jeffrey Dickerson has more than 20 years of experience in program 20 Years management, with extensive experience in technical organizational management, training, and readiness exercises. He is a military veteran with AREA OF EXPERTISE skills in leadership, training, and personnel development. As the Technical • Mobile and GIS Technology Applications Manager, Mr. Dickerson is responsible for the planning, • Resource Deployment and development, deployment of technical applications supporting emergency Tracking response operations for the firm. • Readiness Training and Mr. Dickerson has extensive experience in process improvement and Exercises application of advanced technology to boost efficiency post-disaster field and • Disaster Operations Support data operations. He recently presented at the National Hurricane Conference • 20+Years Military on the use and application of technology to improve disaster response cost Experience efficiency. DISASTERS Mr. Dickerson has led the development and support of Tetra Tech's • automated debris management system (ADMS), RecoveryTracTM.As one of 4240 CA Wildfires • only three systems validated by the USACE, it is the preferred provider by the 4223 TX Flooding • USACE debris contractors, providing ADMS services to 6 of 8 USACE 4166 SC Winter Storm • districts globally. RecoveryTrac's flexibility and GIS capabilities provide best- 4165 GA Winter Storm • in-class reporting and analysis tools.Additionally, RecoveryTrac's web-based 4145 CO Flooding • data feeds enable direct integration into client GIS and emergency 4115 SD Winter Storm management systems. • 4087 Hurricane Sandy • 4084 Hurricane Isaac Mr. Dickerson has managed numerous large disaster activities with over • 4029 TX Wildfires 1,000 field monitors, coordinated the operation of a round-the-clock data • 4024 Hurricane Irene processing centers—some with over 90 personnel, and provided technical • 4106 CT Winter Storm support for a debris management database to track the over 1,000 trucks and • 1791 Hurricane Ike documentation for over 5 million cubic yards of debris brought to the client's • 1609 Hurricane Wilma debris management sites (DMS). • 1602 Hurricane Katrina RELEVANT EXPERIENCE TRAINING/CERTIFICATIONS GIS/ADMS Applications Manager(October 2017—Present) • FEMA IS-632, IS-700, IS- Sonoma, Napa, Lake and Mendocino Counties, CA I Wildfire Disaster 922 Debris Private Property Debris Removal (PPDR) Program Management • MCDBA, Microsoft Certified Database Administrator As part of a FEMA-Army Corps of Engineers (ACE) contractor team, • MCSE, Microsoft Certified Mr. Dickerson supported the deployment and data management of the ACE Network Engineer compliant ADMS and GIS technologies to automate documentation of the • MCT, Microsoft Certified private property hazard removal and fire debris removal mission. Mission Trainer assignment also included site assessment and environmental remediation EDUCATION sampling. To date, over 3,450 properties have been assessed, sampled and fire debris removed generating nearly 761,000 tons of debris.Advanced GIS Thomas Edison University mapping, document, and data analysis portals were used extensively to Associate of Science, document FEMA, ACE, and California environmental requirements. Nuclear Engineering Technology, 1997 Résumé 1 Resume Jeffrey Dickerson, GIS Analyst Deputy Project Manager(May 2017—October 2017) State of Louisiana, Restore Louisiana(ReLa) Program Mr. Dickerson managed the HUD-mandated environmental reviews (Tier II Site Specific Reviews) in accordance with 24 CFR Part 58 and the current Restore Louisiana Program Environmental Review (Tier II) Procedures for over 10,000 flood damaged properties. GIS/ADMS Applications Manager(October 2016—May 2017) States of Florida, Georgia, South Carolina and North Carolina I Hurricane Matthew Disaster Debris Public and Private Property Debris Removal (PPDR) Program Management Mr. Dickerson managed the deployment of customized GIS-enabled ADMS technology. The system documented removal of over 8.5 million CYs of debris and 198,000 tree hazards while supporting 720 ADMS field employee and 47 debris management sites at a removal rate of nearly 165,000 CYs/day. Project Manager(August 2016—Present) Miami Dade County, FL I Zika Mosquito Inspection and Remediation Monitoring and Program Management Mr. Dickerson managed the development and deployment of customized GIS-enabled ADMS technology to document and manage a Door to Door Mosquito inspection and remediation program. RecoveryTrac technology was implemented by providing Contractor Crews with handheld smart phone devices loaded with the RecoveryTrac software to capture and report the inspection and remediation activity data in real time. The data collected was critical to the County in directing resources in response to changing health concern areas and mosquito counts. GIS/ADMS Applications Manager (October 2015—August 2016) Lake and Calaveras Counties, CA I Wildfire Disaster Debris Private Property Debris Removal (PPDR) Program Management Mr. Dickerson managed the development and deployment of customized GIS-enabled ADMS technology to automate a private and commercial property hazard removal and demolition program, including environmental remediation sampling. Over 4,000 hazardous tree were removed and 1,000 structures were, demolished generating nearly 100,000 cubic yards of mixed debris.Advanced GIS mapping, document, and data analysis portals were used extensively to document California environmental requirements. ADMS and Logistics Manager (May 2015—August 2015) State of Texas I Severe Flooding Debris and Hazard Removal Program Management Mr. Dickerson managed the logistics and deployment of staff equipment and supplies as well as ADMS technology to 10 county and local clients in a multi-jurisdiction activation, including over 135 handheld devices removing 325,000 cubic yards of flood and household debris. Advanced GIS web services and data information portals were used extensively in managing the hazardous material pickups, road pass clearance, and public information applications. GIS Field Application Manager(November 2014—May 2015) City of New Orleans, LA I Hurricanes Katrina Demolition Phase II Program Management Mr. Dickerson developed and deployed mobile field GIS technology to automate the private property demolition survey and documentation. Custom GIS base workflow automation provided custom form generation from collected field data. Phase II included the survey and demolition of over 375 structures. GIS/ADMS Application Manager(February 2014—June 2014) States of Georgia and South Carolina I Winter Storm Pax Disaster Debris Program Management Mr. Dickerson managed the logistics and deployment of ADMS technology to seven county and local clients in a multi-state activation, including over 265 handheld devices for over 110,000 hazardous limb and tree removals and over 1,000,000 cubic yards of debris. Advanced GIS web services and data analysis portals were used extensively in managing the projects and public information applications. OTETRA TECH 2 Kb TETRA TECH John Buri Principal & Director, Post Disaster Programs EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr. John Buri is a director of post-disaster programs for Tetra Tech, Inc., and 15 Years a member of our senior management team. Mr. Buri has a thorough AREA OF EXPERTISE understanding and practical application of industry best practices and federal guidance governing such efforts including the Federal Emergency • Damage Assessment Management Agency (FEMA), Hazard Mitigation Assistance (HMA), FEMA • Policy and Procurement Public Assistance (PA) Program, 2 CFR 200, HUD CDBG-DR and disaster • Debris Management funding strategies for local and state governments. Key highlights of Mr. Burl's • Disaster Housing career include: • Grant Application Development • Grant Accounting Systems • 16 years of experience: Working with mitigation, emergency • Audit Process management planning, response, and recovery operations • Closeout Procedures • $3 billion: His work has represented over$3B in disaster related grants. 22 Disaster Declarations: Performed in roles of project manager or GRANT EXPERIENCE • principal-in-charge • FHWA-ER Program • $142 million: Served as program manager for$142M in buyout • HUD CDBG-DR /elevations • FEMA PA • 41 Total Disaster Declarations: Worked on projects in either a project • FEMA 404 HMGP • FEMA HMA manager, principal in charge or support role. • 17 States: Worked in 17 states across 8 FEMA Regions DISASTERS • 100 clients: Mr. Buri has worked for over 100 state and local • 4245 TX Flood governments clients since 2004 • 4241 SC Flood • 39 national and state-level conference speaking engagements: He is • 4240 CA Wildfire a nationally recognized speaker on disaster recovery and preparedness • 4223 TX Flood topics, presenting at the National Hurricane Conference, National • 4222 OK Flood Hazardous Materials Management Association Annual Conference, Solid • 4193 Napa Earthquake Waste Association of North America Annual Conference (WasteCon), • 4166 SC Winter Storm Maryland Emergency Management Association Conference, Government • 4165 GA Winter Storm Finance Officers Association Conference, Texas Homeland Security • 4145 Colorado Floods Conference, North Carolina Emergency Management Conference, and • 4087 Hurricane Sandy the National Forum for Black Public Administrators Conference. • 4084 Hurricane Isaac • 4029 TX Wildfires FEATURED RELEVANT EXPERIENCE • 4024 Hurricane Irene Multi-year Emergency Management& Disaster Recovery Services • 4022 Tropical Storm Irene • 4106 CT Winter Storm City of Houston,Texas; Program Manager • Managed emergency responses to major disasters including Hurricane 4064 OK Tornado • Ike in 2008 (DR-1791), Memorial Day flood in 2015 (DR-4223), and Tax • 1969 NC Tornados Day flood in 2016 (DR-4269) EDUCATION • Following each disaster, coordinated with FEMA, Texas Division of Texas State University Emergency Management(TDEM), USACE, Texas Commission on Master of Arts, Public Environmental Quality (TCEQ), city departments, elected officials, Administration, 2002 The University of Texas Bachelor of Arts, Government, 2000 Résumé 1 Resume John Buri, Principal & Director congressional offices and volunteer groups to coordinate field activities, damage site inspections, eligibility reviews, and audits • Managed planning team for 5 task orders under the DHS' Regional Catastrophic Planning Initiative Grant and Urban Area Security Initiative grant allocated to the City of Houston Office of Homeland Security • Program manager for the City's flood resilience initiative in supporting the City's Flood Czar conducting damage analysis, mitigation project identification and identification of grant opportunities. Hazard Mitigation Grant Program Support Various Clients—US • Overall responsibility for the management and performance of task orders supporting $90+ in HMGP Grant applications across Texas, Georgia, Florida, South Carolina and North Carolina. • Developed processes and implementation strategies for outreach, intake and verification for 100 elevations and 200 acquisition/demolitions Disaster Grant Management Consulting — 2013 Front Range Flood Boulder County, Colorado, Program Manager • Overall responsibility for the management and performance of our task order for$8M in consulting services associated with the administration and documentation to support disaster grants • Managed the grant administration of$300M in FEMA PA, FEMA HMGP, FHWA-ER, NRCS-EWP and HUD CDGB-DR recovery grants following the front-range floods. • Coordinated recovery efforts between the County, USACE, NRCS, FEMA, Colorado Department of Local Affairs (DOLA), Colorado Division of Homeland Security and Emergency Management(DHSEM), Colorado Department of Transportation, Town of Lyons and Jamestown, internal county departments and elected officials. • Facilitated strategic planning meetings with community stakeholders to identify long term recovery initiatives Multi-year Emergency Management& Disaster Recovery Services Montgomery County, Texas • Managed emergency responses to multiple major disasters including Hurricane Ike in 2008 (DR-1791) and two floods in 2016 (DR-4269 and DR-4272) • Directed various task orders following disasters including project formulation, technical assistance on the PA grant program, conducting substantial damage estimation of 250 flooded properties, data collection for PA grant program and grant application for FEMA FMA grant program. • Served as the client point of contact, prepared cost and technical task order proposals, assigned resources, reviewed deliverables, and tracked costs and schedules to ensure compliance with statements of work and approved budgets Subject Matter Expert/Senior Management Oversight (October 2015-Ongoing) Richland County, South Carolina I Public Assistance Consulting Mr. Buri has been an integral part of Tetra Tech's Richland County disaster recovery team assisting the Project Manager and consultants with obtain data, policy interpretation and general grant consulting. Mr. Buri has focused his time assisting with navigating the on-going challenges associated with dam reconstruction, road damage restoration and long term recovery. Program Manager(May 2015—2016) Hays County,Texas I Full Services Disaster Grant Management Consulting and Debris Management I May 2015 (DR 4223) and October 2015 Floods (DR-4245) Mr. Buri is currently leading the Tetra Tech team supporting Hays County following two (2) major disaster declarations in 2015 including the May Memorial Day Flood and October All-Saints Day Flood that . This includes providing technical assistance to County leadership regarding FEMA PA, HMGP and CDBG-DR grant programs. ®TETRA TECH 2 la TETRA TECH Richard Hainje Senior Advisor, Post Disaster Programs EDUCATION EXPERIENCE SUMMARY Mid American Nazarene Mr. Hainje has spent his entire career in emergency management and has University been involved in the deployment of almost every disaster over the last 30 Bachelor of Arts, Management years, including hurricanes, tornados, snow storms, and floods. He maintains and Human Relations,2008 strong relationships with state and federal partners, serves in a very critical Killian College role where he is involved in every stage of the disaster recovery process with Associate of Science, Fire Science, 1994 every client, and has a deep passion for working with and assisting government entities with Federal Emergency Management Agency(FEMA) AREA OF EXPERTISE guidelines and federal funding. As a member of Tetra Tech's Incident Management Team (IMT), Mr. Hainje is dedicated to responding to our stand- • Policy/Government Affairs by clients as part of the team deployed to the impacted region and focuses on • Local, State,and Federal providing senior management oversight to clients prior to or immediately after Disaster Response and a disaster. His extensive experience working with senior first responders as Recovery Funding well as local, state, and federal elected officials during times of crisis has • Post-Disaster Emergency included providing full briefings to the president of the United States five times Housing • Grant Writing,Administration, at the scene of major disaster operations. and Implementation As former regional administrator of FEMA Region VII for eight years, Mr. • Regional Response Hainje was responsible for the preparedness, response, recovery, and • Commodity Distribution mitigation of all disasters in Kansas, Iowa, Nebraska, and Missouri, and led • Homeland Security the region through 60 presidentially declared disasters. Over the last 10 • Emergency Management and years, Mr. Hainje has supervised major emergency operations in Connecticut, Response Florida, Mississippi, Missouri, Iowa, Nebraska, and Kansas. GRANT EXPERIENCE While serving as regional administrator, Mr. Hainje was responsible for • FEMA Public Assistance creating a long-term community recovery (LTCR) process for FEMA Region • Hazard Mitigation Grant VII. This special program provides heavily impacted communities the Program opportunity to go through a FEMA-sponsored planning process after a • Community Development Block catastrophic incident. The LTCR process was used in Greensburg, Kansas, to Grant Program help the community plan for a new"green"future. The Greensburg, Kansas, recovery is a model for disaster recovery and the subject of televised TRAINING/CERTIFICATIONS documentaries/specials on major networks. • Incident Command System Mr. Hainje was the director of operations for Hurricane Charley, which struck • Extensive Chief Fire Officer Florida in 2004. He was responsible for the entire Florida operations division, National Fire Academy Course which at the time was the largest deployment in FEMA's history. Following the Work four hurricanes that struck Florida, Mr. Hainje served as director of • Former Emergency Medical emergency housing, which was the largest emergency housing operation in Technician more than a decade. YEARS OF EXPERIENCE Due to the devastating effects of Hurricane Katrina in 2005, Secretary 30 years Chertoff chose principal federal official (PFO)teams for the 2006 hurricane season. Mr. Hainje was asked by Secretary Chertoff to serve as the deputy Principal Federal Official for the Mid-Atlantic States. Mr. Hainje was involved with every aspect of preparation for all of the states from Georgia to Résumé 1 Resume Richard Hainje, Senior Advisor, Post Disaster Programs Delaware. In preparation for the 2006 hurricane season, Mr. Hainje led major hurricane exercises in FEMA Region IV and FEMA Region III. Mr. Hainje also led the response, recovery, and mitigation for the historic 2008 Midwest flooding event. At the peak, Mr. Hainje was in charge of over 1,000 FEMA employees deployed to this event, briefed the Midwest governors and the president of the United States, as well as many U.S. senators and congresspersons. Mr. Hainje is an essential member of Tetra Tech's senior management team and is actively involved in the interaction with every client following every activation, including being present in Joint Field Office (JFO) and engaging with officers to understand the nature of every disaster. RELEVANT EXPERIENCE Subject Matter Expert (October 2017 — Present) City of Houston,Texas I Hurricane Harvey FEMA PA Consulting Services Hurricane Harvey struck Texas in late August 2017 causing widespread flooding that damaged homes, businesses, and municipal infrastructure. Mr. Hainje is serving as subject matter expert and is working directly with the City of Houston's Recovery Leadership Group in developing a strategy for accessing federal and state grant programs for infrastructure and housing programs. Mr. Hainje has performed site damage assessments and formulation of project worksheets for damaged infrastructure. He is also assisting with identifying 404/406 mitigation projects. Senior Management Oversight (January 2012-October 2013) State of Vermont I Hurricane Irene FEMA HMGP Application,Administration, and Implementation In the wake of Hurricane Irene, the State of Vermont Emergency Management Department engaged our team to assist with its mitigation process. This included consulting services to evaluate the feasibility of submitting an application for the buyout of substantially damaged or destroyed structures and the elevation of less damaged structures under the FEMA Hazard Mitigation Grant Program (HMGP). Within 48 hours, our team deployed a team of experts to the State of Vermont Emergency Operations Center(EOC)to manage all aspects of these processes. Beginning with applicant outreach and program setup,the project team collected, reviewed, and offered technical assistance to applicants on their HMGP applications to ensure that applications are completed per program timelines and stand a good chance of being awarded through the$23 million HMGP grant. As a result of the quality and timeliness of our team's work on the HMGP applications, the State is obtaining our team's assistance with a number of FEMA-PA related issues, including grant management of the State's Waterbury Office Complex, which was severely flooded. Senior Technical Advisor (November 2017 — December 2017) Various Communities along Florida's Gulf Coast I Hurricane Irma Disaster Debris Monitoring Operations Following Hurricane Irma, Mr. Hainje served as senior technical advisor to various communities along Florida's Gulf Coast, including the Cities of Tampa and Clearwater, and Collier County. Mr. Hainje routinely met with City/County officials and provided subject matter expertise related to debris removal operations, and reimbursement guidelines. Senior Management Oversight (February 2013-January 2014) New Jersey Department of Environmental Protection I Hurricane Sandy Waterway Debris Removal Project Mr. Hainje was a member of the our staffs IMT for the New Jersey Department of Environmental Protection following Hurricane Sandy, where he met with FEMA officials and state coordinating officers. OTETRA TECH 2 Et TETRA TECH Anne Cabrera Deputy Director, Post Disaster Programs EXPERIENCE SUMMARY YEARS OF EXPERIENCE 12 Years Ms. Cabrera has worked nationwide on numerous major post-disaster AREA OF EXPERTISE activations since Hurricane Wilma in 2005, where she has served in a variety of roles focusing on reimbursement for more than $2 billion from the Federal • FEMA Compliance Emergency Management Agency(FEMA). Ms. Cabrera has worked on behalf Monitoring of cities and counties throughout the United States and is a highly regarded • FEMA Reimbursement expert in the debris management industry. • Disaster Debris Management • Reimbursement Policies and In addition to her work with post-disaster recovery operations, Ms. Cabrera Procedures has worked with a number of clients on longer-term financial recovery, • Data Management including serving as a technical resource to clients during implementation of • Invoice Reconciliation the FEMA Public Assistance (PA) Program and other federal grant programs • Database Systems and assisting in the preparation, development, and review of FEMA PA • Project Staffing Project Worksheets(PWs)for disaster related activities, state appeals, and • Multiagency Coordination closeout processes. GRANT EXPERIENCE Ms. Cabrera has developed valuable partnerships with various clients, • FEMA PA helping them to plan for and prepare for potential disasters. This work has included providing training sessions and participating in exercises with DISASTERS communities across the Country, including helping many cities and counties • 4337 Hurricane Irma create or update disaster debris management plans and develop ongoing • 4332 Hurricane Harvey staff training programs. • 4283 Hurricane Matthew • 4241 SC Flooding FEATURED RELEVANT EXPERIENCE • 4240 CA Wildfires Regional Program Manager (September 2017—Present) • 4223 TX Severe Storms Hurricane Irma • 4165 GA Winter Storm • Hurricane Irma affected the entire state of Florida and Ms. Cabrera has 4145 CO Flooding • severed as the regional program manager for one of the hardest hit areas 4087 Hurricane Sandy • including Collier County where the storm made landfall. In addition Ms. 4084 Hurricane Isaac • Cabrera has overseen project operations for the Cities of Naples, Marco 4029 TX Wildfires • Island, Cape Coral and Charlotte County and is the Principal in Charge for an 4024 Hurricane Irene • 4106 CT Winter Storm FDEP waterway debris removal project. • 3268 NY Snowstorm Regional Program Manager(October 2016-March 2017) • 1791 Hurricane Ike Hurricane Matthew • 1786 Hurricane Gustav After Hurricane Matthew impacted the east coast of the United States in • 1676 MO Winter Storms October 2016, Ms. Cabrera served as the regional program manager for • 1679 FL Tornados many of Tetra Tech's Florida clients overseeing all aspects of operations for • 1609 Hurricane Wilma Brevard and St. Johns Counties and the Cities of Cocoa Beach, Port Orange, • 1602 Hurricane Katrina Holly Hill, South Daytona, New Smyrna Beach, Oak Hill and Lake Helen. EDUCATION QA/QC Manager(January 2016—August 2016) Florida Atlantic University Sukut Construction I CalRecycle Butte Fire Response Master of Business The Butte Wildfire impacting Calaveras County, California was one of the Administration, International most destructive in State history. The Department of Resources Recycling Business, 2011 and Recovery (CalRecycle)was tasked to design and implement the Bachelor of Arts, Liberal Arts, 1999 Résumé 1 Resume Anne Cabrera, Deputy Director structural debris removal plan for the Butte Fire incident. One of the prime contractors facilitating the removal of ash and debris from the fire and assisting in the environmental restoration of the area is Sukut Construction, who has sub-contracted to Tetra Tech for the data management of all the costs associated with the debris removal to be separated by each individual private parcel. Ms. Cabrera is overseeing the reconciliation of tens of millions of dollars of invoices and the preparation of documentation to be submitted to the State of California. Debris Program Manager(January 2016—February 2016) Collier County, Florida 12016 Straight-Line Winds In January 2016, Collier County was forced to manage debris after a straight-line windstorm left a swath of damaged and downed trees across the County.After a long history of helping Collier County to plan for such disasters, including annual trainings and a 2015 update of their Disaster Debris Management Plan, Ms. Cabrera assisted with the rapid ramp-up to monitor disposal of debris from the impacted areas. Tetra Tech worked for the County for a three-week period and monitored and documented the contractor's removal of over 44,000 cubic yards of vegetative debris during this brief time-frame. Public Information Technical Assistance (September 2015—December 2015) Lake County, California I Valley Wildfire The Valley Fire began September 12, 2015, in Lake County and burned 76,067 acres in Lake, Napa, and Sonoma Counties prior to being fully contained. 1,958 structures were ultimately destroyed, and the intensity of the Valley Fire destroyed many trees. There were multiple cooperating agencies participating in various aspects of the fire response and recovery efforts, including the California Office of Emergency Services(CaIOES), California Department of Transportation (Caltrans), California Department of Resources Recycling and Recovery (CalRecycle), and Pacific Gas and Electric Company (PG&E). Specifically, Lake County's responsibility has been to provide for safe use of County-maintained roads and trails within County parks resulting in a County run program to address dead and dying trees threatening County roadways. Given the weariness of residents with the ongoing fire recovery, the multiple private contractors hired by various agencies involved with recovery efforts, the general concern over responsible tree removal operations, the community benefit to retaining trees when possible, and the need for entry on to private property for portions of the work, it was important for the County to devise a clear and responsive communications plan to keep residents informed of all aspects of the project. Ms. Cabrera helped write a public information plan to provide timely and accurate information to County residents. This was a multi-faceted approach to communicate information and included a County web page, mailers to County residents, identification badges for contractors, informational flyers, Town Hall style meetings, and a citizen information center. Debris Subject Matter Expert(July 2015—Ongoing) Los Angeles County, California I Operational Area MDMP Ms. Cabrera has been serving as a debris subject matter expert in support of Los Angeles County's establishment of an Operational Area (OA) Mass Debris Management Plan. The Los Angeles County OA involves a diverse stakeholder group of multiple County agencies and 88 municipalities within the County, along with other public entities and private-sector partners. The project has included multiple planning meetings, stakeholder outreach, outreach to private-sector partners, and a tabletop exercise. The resulting plan will provide a framework, including roles and responsibilities for coordination within the OA in a mass debris-generating event as well as a template for municipalities to develop their own individual debris management plans. OTETRA TECH 2 el TETRA TECH Oliver Yao Senior Management Team YEARS OF EXPERIENCE EXPERIENCE SUMMARY 12 Years Mr. Oliver Yao serves as a financial analyst for post disaster programs at Tetra Tech, Inc. Mr. Yao has over twelve years of industry experience in the AREA OF EXPERTISE four phases of emergency management: preparedness, response, recovery, • FEMA Reimbursement and and mitigation. In addition, Mr. Yao has supported response efforts to some of Audit Support the largest disasters to affect the United States, including Hurricanes Katrina • Disaster Debris Management and Ike. Due to his experience, Mr. Yao also has unique knowledge and • Data Management understanding of federal grant programs and the documentation • FEMA-Compliant Disaster requirements. This knowledge and experience has aided Mr. Yao in Planning developing and implementing standard operating procedures (SOP)for • RecoveryTracTM ADMS documentation and data management that assist our clients during closeout • Emergency Management and audit. Planning Mr. Yao also understands all aspects of our automated debris management GRANT EXPERIENCE system (ADMS), RecoveryTracTM. Due to his understanding, Mr. Yao is able • FEMA PA to support all aspects of the ADMS handhelds, including field deployment, geospatial reporting, and future enhancements. DISASTERS • 4337 FL Hurricane Irma This knowledge and experience has aided Mr. Yao in providing local • 4332 TX Hurricane Harvey governments across the country with debris management consulting services • 4283 FL Hurricane Matthew such as the development of disaster debris management plans (DDMPs), the • 4240 CA Valley Fire procurement of debris removal contractors, and the evaluation of debris • 4223 TX Flooding management sites (DMS). Mr. Yao also has extensive experience assisting • 4166 SC Winter Storm Florida communities with debris management services. He was part of the • 4145 CO Flooding project team that helped develop the first Florida FEMA-approved DDMP for • 4155 SD Winter Storm • 4145 CO Flooding Escambia County. • 4086 Hurricane Sandy • 4080 Hurricane Isaac RELEVANT EXPERIENCE • 4029 TX Wildfires Senior Management and Data Oversight (August 2017—April 2018) • 4024 Hurricane Irene City of Houston, Texas I Hurricane Harvey Program Management • 1791 Hurricane Ike The southwest region of Texas was substantially impacted by Hurricane • 1786 Hurricane Gustav • Harvey and the torrential rainfall amounts the system brought to the region. 1780 Hurricane Dolly The City of Houston activated the monitoring and program management • 1679 Tornadoes • 1676 MO Winter Storms services of Tetra Tech. Mr. Yao provided senior management and data • 1665 NY Snowstorm oversight to the project. To date, over 1.2 million cubic yards of debris have • 1603 Hurricane Katrina been collected in the City as a result of Hurricane Harvey. EDUCATION Senior Management and Data Oversight(September 2016—July Rollins College, Crummer 2017) School of Business Master of Business Volusia County; St.Johns County; Flagler County; Brevard County, Administration, 2006 Florida I Hurricane Matthew Program Management Rollins College The jurisdictions of Volusia County, St. Johns County, Flagler County, and Bachelor of Arts, Economics, Brevard County were among the many Florida communities impacted by 2003 Hurricane Matthew in September of 2016. Tetra Tech was activated by the Résumé 1 Resume Oliver Yao, Senior Management Team aforementioned communities to provide program management and disaster debris monitoring services. Mr. Yao served as a senior management and data oversight manager for the Florida projects. He supported the projects by developing health and safety plans and verifying the projects met the project operations, timeline, deliverable, and budget standards for Tetra Tech. Senior Management and Data Oversight (May 2015—July 2015) Hays County; Caldwell County; City of Houston,Texas I Severe Storms,Tornadoes, Straight-Line Winds, and Flooding Program Management The jurisdictions of Hays County, Caldwell County, and the City of Houston were among the many Texas communities impacted by the torrential rainfall in May of 2015. Tetra Tech was activated by the aforementioned communities to provide program management and disaster debris monitoring services. Mr. Yao served as a senior management and data oversight manager for the Texas projects. He supported the projects by developing health and safety plans and verifying the projects met the project operations, timeline, deliverable, and budget standards for Tetra Tech. Debris Management Consultant (April 2015—June 2015) Sarasota County, Florida I Pre-Event Disaster Planning Services Mr. Yao served as a debris management subject matter expert and assisted Sarasota County, Florida with the development of their scope of services for disaster debris removal services.As part of the County project team, Mr. Yao also assisted in responding to vendor questions and developing an analysis of vendor rates. Debris Management Consultant(April 2015—September 2015) City of Winter Springs, Florida I FEMA-Compliant Disaster Debris Management Plan Mr. Yao assisted the City in developing their first DDMP in 2007.As such, the City requested Mr. Yao's assistance in updating the City plan to meet current FEMA guidelines as well as compliance under the FEMA Public Assistance Alternative Procedures (PAAP) Pilot Program. Mr. Yao collaborated with the City to update their DDMP. Mr. Yao also facilitated a force account workshop to train the City's key staff on updated documentation policies and procedures as they relate to force account labor and equipment. Debris Management Consultant(March 2015—August 2015) City of Sarasota, Florida I FEMA-Compliant Disaster Debris Management Plan The City of Sarasota, Florida requested Tetra Tech's assistance to update their DDMP to meet FEMA requirements under the FEMA PAAP Pilot Program. Mr. Yao assisted the City in updating the City's plan to meet FEMA guidelines as well as industry best practices. As a result, the City's DDMP was approved by FEMA as compliant under the FEMA PAAP Pilot Program. Senior Management and Data Oversight(May 2014—August 2014) Blount County; Limestone County,Alabama I Severe Storms and Tornadoes Disaster Debris Program Management Mr. Yao provided senior management and data oversight to two counties in the State of Alabama following severe storms and tornadoes that affected the area in May 2014. Mr. Yao was responsible for overseeing data management and project deliverables. Mr. Yao also provided the project manager operational and safety guidance. Senior Management and Data Oversight (March 2014—October 2014) Boulder County, Colorado I Severe Flooding Disaster Debris Program Management Mr. Yao provided senior management oversight and operational support to the Boulder County, Colorado debris management program. This program presented the unique challenge of removing debris from streams where there was limited access. Mr. Yao also provided integrity monitoring of data in support of consistent project deliverables. QTETRA TECH 2 1117q TETRA TECH Simon Carlyle Senior Project Manager YEARS OF EXPERIENCE EXPERIENCE SUMMARY 12 Years Mr. Simon Carlyle has been directly involved in all phases of disaster recovery efforts, and has developed significant knowledge of federal, state, AREA OF EXPERTISE and local regulations, allowing him to provide program and project • Disaster Debris Management management in response to some of the largest debris-generating disasters • Private Property Programs in the nation, including Hurricanes Irma, Harvey, Matthew, Isaac, Irene, • Leaner/Hanger Programs Katrina, Rita, Wilma, Gustav, Ike, and Sandy as well as numerous ice storms, • FEMA Reimbursement wildfires, flooding events, and other natural disasters. • Debris Site Permitting • Public Information Campaigns FEATURED EXPERIENCE • Project Staffing Regional Manager(September 2017— Ongoing) • Contract Management Multiple Clients in the State of Florida I Hurricane Irma • Public Information Hurricane Irma was the most powerful storm to make landfall in Florida since GRANT EXPERIENCE Hurricane Wilma in 2005. In the immediate aftermath, Mr. Carlyle was • FEMA PA deployed to the Gulf Coast of Florida, serving as a regional manager for • FHWA ER Program nearly 20 Cities and Counties including: • Hillsborough County • NRCS • Pasco County DISASTERS • Pinellas County • 4344 CA Wildfire • City of Clearwater • 4337 Hurricane Irma • City of Dunedin • 4339 Hurricane Maria • City of Pinellas Park • 4332 Hurricane Harvey • City of St. Petersburg • 4280 Hurricane Hermine • City of Tampa • 4272 TX Severe Flooding • Sarasota County Orange County • 4269 TX Severe Flooding • • 4166 SC Winter Storm • 4115 SD Winter Storm As regional manager, Mr. Carlyle is responsible for communicating with City . 4087 Hurricane Sandy and County administrators, scheduling debris removal operations, overseeing . 4084 Hurricane Isaac training, project staffing and data management, ensuring that debris and . 4029 TX Wildfires documentation remains accurate, representing clients in meetings with State . 4024 Hurricane Irene and Federal officials, and coordination between County and City/Town • 4106 CT Winter Storm government. • 3268 NY Snowstorm Regional Manager(August 2017—Ongoing) • 1791 Hurricane Ike Multiple Clients in the State of Texas I Hurricane Harvey • 1786 Hurricane Gustav In the wake of Hurricane Harvey, Mr. Carlyle was immediately deployed to the • 1676 MO Winter Storms State of Texas, serving as a regional manager for multiple communities • 1609 Hurricane Wilma damaged by the storm. During the initial ramp-up of debris operations, Mr. • 1606 Hurricane Rita Carlyle worked directly with impacted Cities, Counties, and respective • 1602 Hurricane Katrina communities, scheduling debris removal operations and task orders, and TRAINING/CERTIFICATIONS communicating all project matters related to the County's cities and towns to • OSHA 510: 40-Hour City and County staff. These clients included: Construction Safety • OSHA 40-Hour HAZWOPER • OSHA 7600 Disaster Site Worker Résumé 1 • OSHA 10-Hour Construction Safety Resume Simon Carlyle, Senior Project Manager • Brazoria County • City of Pearland • City of League City • City of Pasadena • City of Dickinson • City of Corpus Christi • Nueces County • County of Orange • County of Galveston Project Manager(October 2016—May 2017) Beaufort County, SC Mr. Carlyle's relationship with Beaufort County staff dates back nearly a decade. Thorough annual training meetings, constant communications at times of potential storm impact, and working with County staff review and provide consultation to County staff during development of the County's FEMA approved Disaster Debris Management Plan Mr. Carlyle has developed a unique understanding of the County's post-disaster needs. Prior to Hurricane Matthews impact on the County in October of 2016, Mr. Carlyle worked with County staff to devise a project specific mobilization plan. Throughout the storm's impact, Mr. Carlyle was in regular contact with County staff throughout the storm's impact and was in the County's operation center 12 hours after Storm conditions had surpassed. Mr. Carlyle was embedded in Beaufort County throughout the entirety of the County's recovery operations, serving a project manager for Tetra Tech's entire engagement there. Mr. Carlyle oversaw the removal of over 1.7million cubic yards of debris, the removal of 62,000 hanging limbs and dangerous trees, the execution of 83 Right-of entry agreements, and a waterway debris and vessel removal program. Project Manager (August-September 2016) Pasco County, Florida Mr. Carlyle served as project manager for Tetra Tech's response to Pasco County, Florida following the effects of Hurricane Hermine. Mr. Carlyle responded within 2 hours of the County's initial request for assistance and immediately began developing an operational plan for a County-wide debris estimating survey. Subsequently, Mr. Carlyle coordinated with County staff to schedule debris removal, respond to residential requests, train field staff, direct debris removal crews, establish protocols for collection and reporting, and develop a public information campaign to assist residents with debris collection. Regional Program Manager (March-August 2016) Counties of Harris, Montgomery,Waller and Brazoria, Texas In the spring of 2016, much of Eastern Texas was inundated with two devastating flooding events that inundated the region. As a key member of Tetra Tech's response team, Mr. Carlyle was critical in the immediate coordination of debris removal activities for multiple clients. Mr. Carlyle was main responsibilities included training project staff, coordinating with debris haulers to schedule debris removal, working with the Texas Commission on Environmental Quality to permit temporary debris management sites, establishing reporting protocols and assisting with the development of several unique public information campaigns Public Outreach Manager(November 2015 —April 2016) Lake County, California As part of Tetra Tech's ongoing recovery program management engagement with Lake County, California, following the devastating wildfires that claimed as many as 1,500 homes. Mr. Carlyle worked closely with County officials to develop and execute a public information campaign designed to attract, inform, and assist residents who wished to apply for a Federal Emergency Management Agency(FEMA)-approved right-of-entry program. Mr. Carlyle was instrumental in the coordinating the communication outreach program to over 12,000 residents on multiple occasions. OTETRA TECH 2 Resume Simon Carlyle, Senior Project Manager Public Information Campaign, Producer(May 2015) Houston-Galveston Area Council The Houston-Galveston Area Council (H-GAC)tasked Tetra Tech with the development of a post-event debris segregation public information campaign. Mr. Carlyle worked closely with H-GAC staff to develop informational and instructional graphics in both English and Spanish to be posted on public websites and printed for distribution following a debris-generating event. In addition, Mr. Carlyle produced four separate videos in both English and Spanish to be broadcast on social media and local networks immediately following an event. The coordinated efforts between Tetra Tech, H-GAC, and local governments have been successful in educating the general public post-disaster, thus leading to debris collection efficiencies. Regional Program Manager(February 2014—June 2014) City of Sumter, South Carolina; Counties of Barnwell, Colleton, Dorchester, Hampton, and Sumter, South Carolina I Winter Storm Pax Disaster Debris Program Management Prior to impact of Winter Storm Pax on the Mid-Atlantic Region, Mr. Carlyle mobilized to South Carolina to provide support to our clients. Many communities experienced unprecedented debris quantities as a result of the storm. Mr. Carlyle worked with multiple county and local governments to establish debris removal and incident response plans so they could begin responding to residential needs. Mr. Carlyle worked to execute debris removal and monitoring programs with several communities that previously had no such plan or contract in place. Once a federal declaration was granted, all communities that our team assisted were in position to capture all eligible reimbursement.All our engagements in South Carolina used RecoveryTracTM, our proprietary automated debris management system (ADMS), which allowed for significantly greater accuracy, efficiency, and minimal costs. Project Manager(April 2013—June 2013) City of Sioux Falls, South Dakota I Severe Winter Storm Debris Program Management Immediately following the severe winter storm that struck southeastern South Dakota in the spring of 2013, Mr. Carlyle was deployed to assist the City of Sioux Falls with damage assessments, contract procurement, FEMA reimbursement consulting, and overall program management. Mr. Carlyle oversaw the deployment, activation, and monitor training on over 85 field staff, all using our ADMS units. Additionally, Mr. Carlyle worked closely with the City to set up unique mapping and reporting protocols based on the information that our ADMS database collected. Our ADMS system successfully documented the removal of nearly 30,000 dangerous hanging limbs in the City of Sioux Falls. Client Manager(August 2012—November 2012) St.John the Baptist Parish, Louisiana I Hurricane Isaac Disaster Debris Program Management In anticipation of Hurricane Isaac making landfall in Louisiana, Mr. Carlyle mobilized and immediately responded to the Parish post landfall. Mr. Carlyle helped the Parish address and identify primary areas of concern, identify temporary disposal site locations, and establish protocols for a FEMA-approved modified property debris removal. Mr. Carlyle worked closely with the Parish's public information officer to develop daily press briefings and assisted with the Parish's overall public information campaign. Mr. Carlyle also facilitated initial coordination meetings with FEMA officials, state representatives, and the Parish's hauler. Mr. Carlyle followed through on our team's promise to the Parish and staffed entirely local Parish residents for the disaster recovery monitoring program. Project Manager(September 2011—May 2012) Bastrop County, Texas I Wildfire Disaster Program Management Following the largest and most damaging wildfire in Texas history, Mr. Carlyle led our team of experts in initializing Bastrop County's recovery effort. Mr. Carlyle was integral in obtaining expedited project worksheets, coordinating with FEMA to develop disaster-specific documentation protocols, initiating a private property debris removal program, and orchestrating interlocal coordination with county municipalities, electrical co-ops, and regulatory agencies. OTETRA TECH 3 Resume Simon Carlyle, Senior Project Manager Regional Program Manager (October 2011—April 2012) State of Connecticut I Winter Storm Alfred Disaster Management Support Services Immediately following the historical impact of Winter Storm Alfred, Mr. Carlyle was mobilized to the State of Connecticut to oversee nearly 20 recovery operations throughout the state. Mr. Carlyle was crucial in the hiring and training of 650 locally hired monitors. Mr. Carlyle was integral in the development of operation protocols and project staffing. Mr. Carlyle supported many of our Connecticut clients as they finalized project closeout procedures. Senior Oversight(August—October 2011) State of North Carolina I Hurricane Irene Disaster Debris Program Management Mr. Carlyle helped our clients prepare for Hurricane Irene days prior to impact. After the storm's impact, Mr. Carlyle provided senior oversight for all 1'6 of our team's North Carolina clients that were affected by Hurricane Irene. Mr. Carlyle oversaw a variety of projects, including right-of-way debris removal and disposal, removal of dangerous hanging limbs and leaning trees, residential debris disposal, FHWA debris segregation, and FEMA reimbursement for the aforementioned projects. Project Manager(September 2008—October 2009) City of Galveston, Texas I Hurricane Ike Program Management of Debris Removal from Subsurface Stormwater Management System Following the initial right-of-way debris removal program in the City of Galveston, Mr. Carlyle was mobilized to set up protocols and manage Hurricane Ike-related debris removal from subsurface storm drains and the removal of trees that had been rendered lifeless due to saltwater intrusion. Mr. Carlyle worked closely with the City's public works and engineering departments as well as FEMA to establish documentation protocols that would satisfy FEMA requirements and minimize paperwork and costs to the City of Galveston. Project Manager(November 2009—December 2009) Arkansas Game and Wildlife Commission I Ice Storm Disaster Debris Program Management As a result of an ice storm, our team was retained to provide disaster debris program management services. FEMA, for the first time in the agency's history, reimbursed for hazardous debris removal from hunting trails in a wildlife management area. Mr. Carlyle established protocols unique to this historic project and managed the safe removal of hundreds of thousands of hazardous trees and limbs blocking public hunting trails. Mr. Carlyle also trained and managed over 100 local employees, all hired within 96 hours of receiving a notice to proceed. Quality Assurance/Quality Control (November 2007—November 2008) City of New Orleans, Louisiana I Hurricane Katrina Residential Demolition Program As part of the project team for the demolition program, Mr. Carlyle was responsible for ensuring all utilities were shut off and all required paperwork was complete prior to demolition. Project Manager (February 2006—August 2006) City of Waveland, Mississippi I Hurricane Katrina Public and Private Property Debris Removal Program Management The City of Waveland is considered by many to be"ground zero" of Hurricane Katrina,which made landfall on August 29, 2005, as a Category 4 hurricane with sustained winds of 145 miles per hour. Mr. Carlyle helped to initiate the City of Waveland's right-of-way debris removal operation and right-of-way leaner and hanger removal program and to coordinate debris removal from City parks. Project Manager(January 2007—July 2007) Greene County, Missouri I Winter Storm Disaster Debris Program Management Following a devastating snowstorm in the South Ozarks region of Missouri, Mr. Carlyle oversaw the truck certification process, identification and permitting of debris management site locations, project staffing, all collection and disposal monitors, data entry, and contractor invoice reconciliation. Mr. Carlyle provided support to TETRA TECH 4 Resume Simon Carlyle, Senior Project Manager the data management team and input for the daily e-mails sent to keep Greene County staff informed of key statistics. Mr. Carlyle also granted numerous television interviews and facilitated town hall meetings to keep residents informed of recovery efforts. Project Manager(October 2006—January 2007) Town of Amherst, New York I Snowstorm Disaster Debris Program Management Mr. Carlyle was responsible for every aspect of debris removal monitoring, including mobilizing truck certification teams and temporary disposal site monitors. Project Manager(October 2005—February 2006) City of Miramar, Florida I Hurricane Wilma Disaster Recovery Services Mr. Carlyle deployed an immediate response team to provide storm debris cleanup and recovery planning in response to Hurricane Wilma. Mr. Carlyle also successfully managed multiple debris-hauling contractors within the City of Miramar, ensuring that there was no duplication of effort. ADDITIONAL TRAINING AND CERTIFICATIONS • IS-100: Introduction to ICS • IS-120: Introduction to Exercises • IS-00556: Damage Assessment for Public Works • IS-00559: Local Damage Assessment • IS-00634: Introduction to FEMA's Public Assistance Program • IS-700: Introduction to NIMS • IS-700: NIMS, an Introduction • Homeland Security Exercise and Evaluation Program (HSEEP) Certified OTETRA TECH 5 el TETRA TECH Charles Cabrera Emergency Operations Manager EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr. Charles Cabrera is a 40-hour Hazardous Waste Operations and 4 Years Emergency Response (HAZWOPER)-trained operations manager for Tetra AREA OF EXPERTISE Tech who serves on various projects throughout the country. Mr. Cabrera is responsible for the implementation of Tetra Tech's work plans, dispatching • Disaster Debris Management field personnel, staffing, safety, field logistics, and training. Mr. Cabrera will • Right-of-Way Debris verify eligibility and compliance; oversee collection and disposal operations; Removal and coordinate directly with debris contractors, data managers, and project • Safety managers to facilitate the success of fast-moving debris operations projects. • Private Property Debris Removal Mr. Cabrera has developed an extensive understanding of federal, state, and • Disposal Operations local regulations, protocols, processes, and guidance with respect to • Quality Assurance Initiatives homeland security, disaster preparedness, response, recovery, and • FEMA Compliance mitigation. Monitoring • Supervision of Field FEATURED RELEVANT EXPERIENCE Operations . . .. .. . ..... .. .... . Division Supervisor(August 2017— Present) • Operational Scheduling and Detwiler Fire Response Dispatch • Mr. Cabrera is currently serving as division supervisor responsible for Hazardous Tree Removal coordinating staff, directing health and safety operations, and overseeing and • FEMA PA Category A documenting debris removal contractors field activities. Tetra Tech is documentation and eligibility responsible for assessing (hazard assessment)over 200 parcels of burned requirements area in Northern California. Tetra Tech also conducted OSHA personal DISASTERS sampling and air monitoring and sampling during all operations to ensure protectiveness to public health during cleanup operations. • Collier County Severe Storms and Straight-Line Deputy Project Manager(October 2016—Present) Winds Brevard County, Florida I Hurricane Matthew • 4240 California Valley Fire Hurricane Matthew pummeled Brevard County in 2016, leaving over 800,000 and Butte Fire cubic yards of debris in its wake. As deputy project manager, Mr. Cabrera • 4245 Texas Severe Storms was responsible for implementing all task orders from the City, and provided • 4223 Texas Severe Storms project oversight, project scheduling, training of personnel, and dispatching of and Flooding staff. • 4165 Georgia Severe Winter Division Supervisor (July 2016—October 2016) Storm CalRecycle I Erskine Fire EDUCATION As division supervisor for the Erskine wildfire recovery project, Mr. Cabrera University of South Florida, was responsible for dispatching field personnel, staffing, safety, field logistics, Associate Degree, In task force dispatching, training, and other daily activities. Mr. Cabrera was Progress responsible for verifying eligibility, compliance, and collection and disposal operations oversight and coordinated directly with the project manager daily with progress reports and on specific issues Project Manager(January 2016—February 2016) Collier County, Florida I Straight-Line Wind Event I Disaster Debris Program Management Résumé 1 Resume Charles Cabrera, Emergency Operations Manager Following a quick but powerful straight-line wind event, Collier County was faced with 60,000 cubic yards (CY) of vegetative debris that lined a swath of land throughout the southernmost section of the county. This isolated event was not declared federally but was still a large enough amount of debris to warrant an activation of debris collection resources. Mr. Cabrera coordinated with Collier County code enforcement and solid waste employees to document the areas in need of collection while managing the removal and disposal. Operations Manager(November 2015—February 2016) Lake County, California I Catastrophic Fires I Disaster Debris Program Management Following catastrophic fires that impacted Lake County in September 2015, many dead or dying trees that could fall along the County right-of-way (ROW)were in need of mitigation. Tetra Tech was hired to complete a hazardous tree mitigation program which included both ROW trees and private property. Mr. Cabrera was tasked with management of general operations that included coordination and training of 55 locally trained monitors. Mr. Cabrera also coordinated with contractor resources and oversaw debris disposal operations. Disaster Debris Specialist(October 2015) Valley Fire, California I Catastrophic Fires I Debris Sketches and Assessment of Commercial Properties The Valley Fire affected 76,000 acres of land and destroyed a total of 1,958 structures, including 1,280 homes, 27 multi-family structures, 66 commercial properties, and 585 other minor structures such as outbuildings and sheds. Tetra Tech was tasked with performing environmental surveys of commercial properties, which included a site debris sketch and debris assessment of quantities and materials. Only 40-hour HAZWOPER personnel were dispatched to this event. Mr. Cabrera was selected to perform these assessments on over 100 commercial structures within the fire-damaged area. Operations Manager(May 2015—August 2015) City of Houston,Texas j Severe Storms and Flooding Disaster Debris Program Management Mr. Cabrera was deployed as an operations manager for the City of Houston, Texas, following severe storms and flooding that resulted in concentrated volumes of disaster debris in the City. Mr. Cabrera's responsibilities included dispatch of 120 monitors to debris trucks, compliance with the health and safety program, reimbursement documentation, and oversight of field supervisors that covered over 612 road miles throughout the City. Mr. Cabrera also worked closely with data managers and automated debris management system (ADMS) specialists to document and track operations as well as deliver expeditious and accurate reporting to key stakeholders. Senior Field Supervisor/Operations Manager (February 2014—April 2014) City of Augusta, Richmond County, Georgia I Winter Storm Pax Disaster Debris Program Management Following Winter Storm Pax, Mr. Cabrera was deployed to assist in the management of nearly 90 debris removal trucks and the collection of over 900,000 CYs of vegetative debris within a four-week period. Mr. Cabrera was promoted from senior field supervisor to operations manager due to his implementation and understanding of Tetra Tech processes and health and safety requirements. As an operations manager, Mr. Cabrera assisted with the dispatch of field monitors, compliance with the health and safety, and compliance with program and documentation requirements. ®TETRA TECH 2 -IN TETRA TECH Kalindi Fitch, PMP Cost Recovery Specialist EDUCATION EXPERIENCE SUMMARY Rollins College, Crummer Ms. Kalindi Fitch assists clients in the administration of federal grant Graduate School of Business programs for disaster recovery and mitigation. Her extensive understanding of Master of Business the grant administration process, eligibility requirements, regulations, and Administration, policies across many federal programs allows clients to maximize Concentrations in reimbursement. She provides oversight throughout the grant administration Management and Marketing, period and is familiar with application development, environmental review, 2009 project and process monitoring, and closeout and audit activities. Rollins College Bachelor of Arts, Spanish, Ms. Fitch has assisted clients in applying for funding from multiple federal 2006 grant programs such as the Federal Emergency Management Agency AREA OF EXPERTISE (FEMA) Public Assistance (PA) Grant Program, Hazard Mitigation Grant Program (HMGP), and the Community Development Block Grant Disaster • EOC Augmentation Recovery (CDBG-DR) Programs. • Damage Assessments • Grant Application RELEVANT EXPERIENCE . . _. Development& Management Public Assistance Program Manager(October 2016-Present) • Program Administration Volusia County, Florida I FEMA -Public Assistance Consulting • Data Collection Following 2016 Hurricane Matthew, Volusia County was one of the • Data Reconciliation communities to receive a disaster declaration in the State of Florida. The • Audits County activated Tetra Tech to provide post-disaster Public Assistance • Policy Research services following the declaration. As the program manager, Ms. Fitch is GRANT EXPERIENCE providing Public Assistance grant application and administration services and technical assistance to the County. • FEMA PA • FEMA HMGP, FMA Public Assistance Project Manager(October 2016-Present) • CDBG-DR City of South Daytona, Florida I FEMA -Public Assistance Consulting • FHWA-ER Following 2016 Hurricane Matthew, the City of South Daytona was one of the TRAINING/CERTIFICATIONS communities to receive a disaster declaration in the State of Florida. The City activated Tetra Tech to provide post-disaster Public Assistance services • FEMA IS 100.b following the declaration. As the program manager, Ms. Fitch is providing • FEMA IS 102.b Public Assistance grant application and administration services and technical • FEMA IS 212 assistance to the County. Tetra Tech has prepared, reconciled, and • FEMA IS 230.b packaged the City's emergency and permanent work claims for submission to • FEMA IS 630 FEMA for reimbursement. • FEMA IS 393.a Public Assistance Project Manager(October 2016-Present) • Project Management Horry County, South Carolina I FEMA -Public Assistance Consulting Professional (PMP), 2017 Following 2016 Hurricane Matthew, Horry County was one of the YEARS OF EXPERIENCE communities to receive a disaster declaration in the State of South Carolina. The County activated Tetra Tech to provide post-disaster Public Assistance 7 years services following the declaration. Specifically, Tetra Tech has collected and reconciled the County's Category A, force account records and has prepared them for submission to FEMA for reimbursement. Résumé 1 Resume Kalindi Fitch, Cost Recovery Specialist Public Assistance Project Manager (October 2016-March 2017) Beaufort County, South Carolina I FEMA -Public Assistance Consulting Following 2016 Hurricane Matthew, Beaufort County was one of the communities to receive a disaster declaration in the State of South Carolina. The County activated Tetra Tech to provide post-disaster Public Assistance services following the declaration. Specifically, Tetra Tech has collected and reconciled the County's Category A, force account records and has prepared them for submission to FEMA for reimbursement. Public Assistance Program Manager(April 2016-Present) Fayette County, Georgia I FEMA - Public Assistance Consulting Following severe storms, and flooding, during December 2015, Fayette County was one of the communities to receive a disaster declaration in February 2016. The County activated Tetra Tech to provide post-disaster Public Assistance services following the declaration. As the project manager, Ms. Fitch is providing Public Assistance grant application and administration services and technical assistance to the County. Engagement Manager(October 2015-December 2015) City of Norman, Oklahoma I FEMA -Public Assistance Consulting Following tornadoes, severe storms, and flooding, the City of Norman activated Tetra Tech to provide post- disaster services. As engagement manager, Ms. Fitch deployed to the City, to provide PDA support and Post- Disaster Grant advisory services to the community. Ms. Fitch was responsible for the overall management, delivery and implementation of PA consulting services to the City. Engagement Manager (August 2014-Present) Napa County, California I Emergency Operations Center(EOC) Staff Augmentation, FEMA—Public Assistance Consulting Within 48 hours of the 6.0 magnitude South Napa Earthquake, Ms. Fitch was activated by Napa County, California to provide EOC staff augmentation, preliminary damage assessment(PDA) support, and post-disaster grant advisory services to the community. Now in the recovery phase, Ms. Fitch is responsible for the overall management, delivery and implementation of PA consulting services on behalf of Napa County. She works as a team lead along with the project manager and technical staff and has the overall responsibility to drive the completion of the project for the customer in all disaster recovery grant programs executed by Tetra Tech on behalf of Napa County. Engagement Manager(October 2013-December 2014) Boulder County, Colorado I FEMA - Public Assistance Consulting, FEMA -Hazard Mitigation Grant Program, FEMA—Private Property Debris Removal Program Management, U.S. Department of Housing and Urban Development-Community Development Block Grant Disaster Recovery Program Ms. Fitch is responsible for the overall management, delivery, and implementation of the post-disaster grant management projects in Boulder County. She works as a team lead along with the program manager and technical staff and has the overall responsibility to drive the completion of customer projects in all disaster recovery grant programs executed by Tetra Tech on behalf of Boulder County. Supervisory Consultant(June 2014-October 2015) New Jersey Office of Emergency Management I FEMA -Public Assistance Small Project Compliance Review As a supervisory consultant on this project, Ms. Fitch is providing the client with PA consulting services to support the compliance review of FEMA's small project processes, the development of workflow documents, and Standard Operating Procedures for the use of the New Jersey Office of Emergency Management(NJOEM). Ms. Fitch is also supporting the establishment of a project worksheet QA/QC review, and providing sub-grantee support through work with the NJOEM Public Assistance Unit. IT/Document Control/Manager(January 2012—May 2013) OTETRA TECH 2 Resume Kalindi Fitch, Cost Recovery Specialist State of Vermont Emergency Management I Hazard Mitigation Grant Program,Technical Assistance Our team was activated by Vermont Emergency Management(VEM) is to assist HMGP-eligible sub-applicants in identifying eligible HMGP projects and completing the application process by state-and FEMA-established deadlines. As IT/Document Control Manger, Ms. Fitch managed application intake and quality assurance/quality control and was responsible for accuracy and maintenance of the grant management software tool specifically created for the state. Grant Management Specialist(January 2013—December 2013) Terrebonne Parish, Louisiana I Community Development Block Grant Disaster Recovery, Buyout Program Management Our team provided Terrebonne Parish with professional services, including project management, environmental review, and environmental testing required to implement their CDBG-Disaster Recovery (DR) Buyout Program. On this project, Ms. Fitch served as a grant management specialist assisting with overall program management and HUD compliance. Assistant Analyst(September 2011—January 2012) City of Virginia Beach,Virginia I Financial Recovery Services, FEMA Public Assistance Our team provided the City of Virginia Beach with financial recovery services to help maximize funding from the FEMA PA Grant Program.As an assistant analyst, Ms. Fitch was responsible for data collection, project worksheet writing, and grant management software update for the FEMA-PA project worksheets completed by our team. Project Coordinator(September 2011—January 2012) Virginia Department of Transportation I Financial Recovery Services, FEMA Public Assistance Our team provided the Virginia Department of Transportation with financial recovery services to help maximize funding from FEMA PA Grant Program and Federal Highway Administration (FHWA) Emergency relief(ER) Program. As project coordinator, Ms. Fitch assisted in overseeing project operations, including identifying project roadblocks and need assessment, project set-up, and final closeout. OTETRA TECH 3 'Kt TETRA TECH Ricardo Bosques Data Manager EXPERIENCE SUMMARY YEARS OF EXPERIENCE Mr. Bosques is a data manager for Tetra Tech, Inc., where his understanding 2 years of Federal Emergency Management Agency(FEMA)eligibility and documentation requirements for public assistance debris removal programs AREA OF EXPERTISE have aided him in quality control and oversight of multiple projects. Mr. Bosques has served as data manager on several private property debris • Disaster Debris Management • removal (PPDR) programs and hanging limbs/hazardous tree removal Data Collection, Utilization,and programs. Mr. Bosques and Tetra Tech have focused on providing complete Validation • auditable datasets that maximize reimbursement and are project worksheet Data Management ready. • Report designs • Public Relations FEATURED EXPERIENCE • GIS DISASTERS Data Manager (October 2016 - Present) Town of Hilton Head, South Carolina I Hurricane Matthew Debris • 4286 Hurricane Matthew Program Management • 4240 CA Wildfires Mr. Bosques was deployed to the Town of Hilton Head, South Carolina after • 4245 Texas severe storms Hurricane Matthew affected the area causing flooding and extensive damage. As data manager, Mr. Bosques has been overseeing data management EDUCATION efforts and validating the documentation being reported for 2.1 million cubic yards of debris and over 40,000 hazardous trees. Bachelor of Science, University Data Manager (August 2016— October 2016) of Texas at San Antonio San Antonio,TX, May 2013 CalRecycle I Erskine Fire Remediation and Disaster Recovery Services Biology with a concentration in Following catastrophic fires that impacted California in August 2016, Tetra Microbiology/Immunology Tech was contracted through CalRecycle to provide project management and oversight of the Erskine wildfire recovery efforts. Mr. Bosques served as the data manager for the environmental and debris project involving over 200 parcels. PPDR Data Manager (January 2016-August 2016) Calaveras County, California I Catastrophic Fires The catastrophic fires that impacted Calaveras County left severe destruction and damage. As part of the selected contractor's team, Tetra Tech provided data management and administrative functions to support debris removal efforts of fire related debris and hazards from private property in the impacted areas. Mr. Bosques was deployed as the PPDR data manager for over 300 parcels. Data Manager (October 2015—January 2016) San Marcos,Texas I Severe Storms and Flooding Disaster Debris Program Management Mr. Bosques was deployed to the City San Marcos, Texas following severe storms and flooding that resulted in concentrated volumes of disaster debris in the City. As data manager, Mr. Bosques managed a variety of projects related to Post-Event recovery and monitoring services, and also interacted with clients, consultants, staff members and strategic partners to accurately document and efficiently recover disaster debris. He produced reports, documents, graphs and other management tools for tracking project process, and provided ongoing Résumé 1 Resume Ricardo Bosques, Data Manager communication and project management tasks for both client and company use, utilizing a variety of technology to ensure both client satisfaction and project success. Lastly, Mr. Bosques was responsible for monitoring site safety and maintaining safety awareness to ensure safe working environment. Data Manager(October 2015— March 2016) Hays County,Texas I Memorial Day Flooding Disaster Debris Management Mr. Bosques was deployed to Hays County as a data manager to provide quality assurance and quality control (QA/QC)of debris monitoring documentation. Mr. Bosques also prepared daily status reports to provide the County with visibility into debris removal operations, and worked with the County and FEMA to meet supporting documentation requests needed for the development of PWs. Assistant Data Manager (June 2015 —August 2015) City of Houston,Texas I Severe Storms and Flooding Disaster Debris Program Management Mr. Bosques served as Assistant Data Manager for the City of Houston, Texas following severe storms and flooding that resulted in 300,000 cubic yard of disaster debris in the City. Mr. Bosques worked alongside the data manager of the FEMA funded destruction relief program for the City of Houston, and was also in charge of zone clearances as well as the daily input of collection logs and data documentation. It,TETRA TECH 2 El TETRA TECH Paris Atkinson Billing/Invoice Analyst YEARS OF EXPERIENCE EXPERIENCE SUMMARY 11 Years Ms. Paris Atkinson is a senior data manager and billing/invoice analyst, where her responsibilities include data management, management of monitoring AREA OF EXPERTISE documentation for the Federal Emergency Management Agency(FEMA), invoice reconciliation, and the use of our automated debris management • FEMA Reimbursement and system (ADMS). She has extensive experience on all aspects of program Audit Support data management up to and including project closeout and post-closeout • Reimbursement Policies and audit support. Ms. Atkinson possesses knowledge and understanding of Procedures federal grant programs, including the Federal Highway Administration • RecoveryTracTM ADMS (FHWA) Emergency Relief(ER) Program and FEMA Public Assistance (PA) • Data Management Program. • Debris Monitoring As billing/invoice analyst for the City of Lake Worth, Ms.Atkinson will work Compliance with our data manager to enter, tabulate, and organize collection and disposal • Vessel Removal data into FEMA-required formats. She will develop regular updates on the • Leaner and Hanger Removal quantities and types of debris collected and will provide quality assurance and • Invoice Reconciliation quality control processes for the review and verification of field and debris contractor-provided data in support of invoices. FEATURED RELEVANT EXPERIENCE GRANT EXPERIENCE • FEMA PA Billing/Invoice Analyst(May 2015 - Ongoing) • FHWA ER City of Houston,Texas I Severe Storms and Flooding Disaster Debris Program Management DISASTERS Ms. Atkinson served as billing/invoice analyst for the City of Houston, Texas following severe storms and flooding that resulted in 300,000 cubic yards of • Collier County FL Severe disaster debris in the City. Ms. Atkinson worked alongside the data manager Storms of the FEMA funded destruction relief program for the City, and also assisted • 4240 CA Valley Fire • with the daily input of collection logs and data documentation. 4225 TX Flooding • 4223 TX Flooding Senior Data Manager (October 2015—Ongoing) • 4166 SC Winter Storm Lake County, California I Valley Fire Disaster Debris Program • 4165 GA Winter Storm Management • 4145 CO Flooding Lake County, California was one of the counties severely impacted by the • 4087 Hurricane Sandy Valley Fire, which burned over 76,000 acres across Lake, Napa, and Sonoma • 4080 Hurricane Isaac Counties prior to being fully contained. Tetra Tech was retained by the • 4046 CT Winter Storm County to provide program management and debris monitoring services. In • 4029 TX Wildfires addition to a right-of-way debris and hazardous tree removal program, the • 3268 NY Snowstorm County also initiated a selective private property debris removal (PPDR) • 1609 Hurricane Wilma program. One of the unique aspects of the County is the enormous trees along the right-of-ways. Thousands of fire hazard trees were identified EDUCATION throughout the County that, though located on private property, could post a University of Florida threat to County maintained roads.As a result, the County initiated a selected Bachelor of Science, PPDR program to address standing dead trees on private property that could Psychology, 2005 impact County roads. Ms. Atkinson served as a senior data manager and was responsible for FEMA compliance management, including QA/QC of data and managing the documentation. Résumé 1 Resume Paris Atkinson, Billing/Invoice Analyst Senior Data Manager(May 2015—Ongoing) Hays County; Caldwell County; City of Houston, Texas I Severe Storms, Tornadoes, Straight-Line Winds, and Flooding Program Management The jurisdictions of Hays County, Caldwell County, and the City of Houston were among the many Texas communities impacted by the torrential rainfall in May of 2015. Tetra Tech was activated by the aforementioned communities to provide program management and disaster debris monitoring services. Ms. Atkinson served as the senior data manager for the Texas projects. She supported the projects by managing the data team in the field; providing FEMA compliance management, including QA/QC of right-of-way load collection; and managing the documentation for all hazardous tree and hanger removal. Ms. Atkinson also provided ADMS and database support for all staff members. Hays County has an ongoing PPDR program for which Ms. Atkinson continues to provide data management support. Senior Data Manager (January 2016—February 2016) Collier County, Florida I Severe Storm and Straight Line Wind Debris Program Management Collier County, FL was impacted in January by a severe storm with measured winds as high as 83 mph. The storm caused significant arboreal damage to the County, so much so that the County chose to activate their disaster debris removal contractors and Tetra Tech. Ms.Atkinson provided program management and debris monitoring services to the County, which included ADMS technology implementation, quality assurance (QA)/quality control (QC) of data, multiple reporting functions, management of debris pile reported data and citizen concerns, contractor reconciliation and invoicing, and final project closeout. Project Manager(December 2015-Ongoing) State of Connecticut I Financial Recovery Services, FEMA Public Assistance The State of Connecticut has retained Tetra Tech to perform a secondary review of FEMA PA and FHWA-ER related funding that was obligated as a result of Winter Storm Alfred (FEMA-DR-4046). Due to a recent decision on the FEMA eligibility of reduction, final hauling, and final disposal costs, each town/city that applied for and received FEMA PA funding as well as FHWA ER funding must be reviewed to determine if appropriate funding has been obligated. Ms. Atkinson is responsible for reviewing the FEMA PA and FHWA grant documentation; ensuring reduction, final hauling, and final disposal costs have been reimbursed; and identifying any additional charges not captured by FEMA. Debris Subject Matter Expert(March 2014— September 2014) Montgomery County, Pennsylvania I Multi-Jurisdictional DDMP Ms. Atkinson served as a debris subject matter expert and supported Montgomery County in establishing and implementing a multi-jurisdictional debris management planning program. Ms. Atkinson and the project team developed a debris management strategy based on the assessment of the County's existing resources, landfill and disposal capacity, and debris management site options. Ms. Atkinson also assisted in the development of multiple debris forecast models to estimate the resulting debris volumes following a disaster as well as the County's capacity to address debris using internal equipment and resources. Data Manager and Debris Management Consultant (March 2014—Ongoing) Boulder County, Colorado I Severe Flooding Disaster Debris Program Management Ms. Atkinson is currently serving as data manager for Boulder County, Colorado following the severe flooding that affected the state in September 2013. Ms. Atkinson is responsible for managing invoice reconciliation with the debris contractor; creating custom reports for Boulder County; managing the data team in the field; providing FEMA compliance management, including QA/QC of right-of-way load collection; and managing the documentation for all hazardous tree and hanger removal. Ms. Atkinson also provides ADMS and database support for all staff members. Additionally, Ms. Atkinson assists with management of the FHWA-ER program for the County. OTETRA TECH 2 TETRA TECH Christopher Burns Environmental Specialist EXPERIENCE SUMMARY YEARS OF EXPERIENCE 15 years Mr. Burns has over 15 years of experience in the environmental field. While working for the Pennsylvania Department of Environmental Protection AREA OF EXPERTISE (PADEP), Mr. Burns served on the Palmerton Zinc Superfund Site Trustee Group (Natural Resource Damage Assessment Case)and the Aquatic Sub- • Fire Assessment committee Group. Mr. Burns was responsible for acting as the designated • Emergency Response trustee from the PA DEP. While serving in this role, Mr. Burns was • Asbestos responsible for assisting with numerous assessments and document review. • Technical Report Mr. Burns assisted with the creation of the Pennsylvania Indx of Biological Preparation and Review Integrity to be used throughout the state of Pa. While with Tetra Tech, • Project Management assisted with the Enbridge Line 6b release NRDA work. During this role, • Scientific Research Mr. Burns assisted with the creation of numerous assessments, reviewed • Fisheries/Ichthyology data from these assessments, participated in NRDA meetings, and developed TRAINING/CERTIFICATIONS the SCAT reconciliation process for the Enbridge release. Mr. Burns has also overseen and participated in numerous tank removals and cleanups. • ICS Level 100, 200, 300, 400, 301 and NIMS 700 and Mr. Burns has responded to over 400 oil spills, conducting responses to oil 800 spills, complaints, fish kills, and a multitude of site assessments. His • 40-Hour OSHA 29 CFR experience includes responses to small releases from above ground home 1910.120 HAZWOPER heating oil tanks to larger releases from underground storage tanks and • OSHA 8-Hour Refresher pipelines that have affected surface water, groundwater, and soil. Mr. Burns' Training responsibilities during these activities have included management of • EPA Chemistry for personnel and equipment as well as support during a wide variety of Environmental Professionals emergency responses such as the Kalamazoo Enbridge Line 6B Pipeline • EPA Air Monitoring for Release,Allied Terminal Ammonium Nitrate Release, Buckeye Pipeline Hazardous Materials 165.4, Release, Ivy Industrial Park Case, Church Road TCE Case, and Ashland Uni 2007 and 2005 EPA RCRA -Mart Vapor release. Compliance and Mr. Burns is currently the Emergency Response Coordinator and Deputy Enforcement Workshop Program Manager for the US EPA Region 5 START Contract. He is trained • EPA Sampling for in the operation and maintenance of field equipment for use in emergency Hazardous Materials 165.9 response operations. Specific equipment used includes radiation detection • EPA Introduction to meters, multi-media sampling equipment, and air monitoring equipment such Groundwater Investigations as FIDs, PIDs, Drager colorimetric tubes and pumps, HAPSITE Portable 165.7 GCMS and Headspace Sampler, and Suma Canisters. Mr. Burns is also EDUCATION experienced in the collection of asbestos samples and is verse in the 2009 asbestos framework for collection asbestos samples, he currently manages 5 Penn State University, asbestos sites for Tetra Tech. Bachelor of Science in Fisheries and Wildlife Science RELEVANT EXPERIENCE Northern California (NONRCAL)Wildfire Response (November 2017-Present) Environmental lead responsible for environmental portion of work associated with the cleanup of over 3000 homes. Responsible for hazard assessments on each parcel, background soil sampling and confirmation soil sampling, air Resume 1 Resume Christopher Burns, Environmental Specialist sampling and monitoring, and OSHA personal air sampling. Mr. Burns is also responsible for overall coordination, staffing, and logistics for this four county response, overseeing over 75 staff in the field collecting data. Detwiler Fire (August 2017-Present) and Helena Fire (September 2017-Present) California Fire Response Environmental Lead responsible for designing approach, coordinating staff, directing health and safety operations, and responsible for overall completion of environmental portion of the project. During these responses Tetra Tech was responsible for assessing (hazard assessment) over 200 parcels of burned area in Northern California. Tetra Tech also conducted OSHA personal sampling and air monitoring and sampling during all operations to ensure protectiveness to public health during cleanup operations. Tetra Tech assessed each parcel for radiation, VOCs, lead, asbestos, and debris estimates. Clayton Valley Fire California Fire Response (October 2016-January 2017) Environmental Lead responsible for designing approach, coordinating staff, directing health and safety operations, and responsible for overall completion of environmental portion of the project. During this response Tetra Tech was responsible for assessing (hazard assessment) over 200 parcels of burned area in Northern California. Tetra Tech also conducted OSHA personal sampling and air monitoring and sampling during all operations to ensure protectiveness to public health during cleanup operations. Tetra Tech assessed each parcel for radiation, VOCs, lead, asbestos, and debris estimates. All documentation was collected with collector and I-form technology and uploaded to a central data base to generate deliverable as work was completed daily. Lake Isabella California Fire Response (August 2016-November 2016) Environmental Lead responsible for designing approach, coordinating staff, directing health and safety operations, and responsible for overall completion of environmental portion of the project. During this response Tetra Tech was responsible for assessing (hazard assessment) over 300 parcels of burned area in Southern California. Tetra Tech assessed each parcel for radiation, VOCs, lead, asbestos, and debris estimates. All documentation was collected with collector and I-form technology and uploaded to a central data base to generate deliverable as work was completed daily. Harbin California Fire Response (October 2015) Environmental Lead responsible for designing approach, coordinating staff, directing health and safety operations, and responsible for overall completion of environmental portion of the project. During this response Tetra Tech was responsible for assessing over 250 parcels of burned area in Northern California. Tetra Tech assessed each parcel for radiation, VOCs, lead, asbestos, and debris estimates. All documentation was collected with collector and I-form technology and uploaded to a central data base to generate deliverable as work was completed daily. NPL-4 Radiation Site (Ottawa IL) (November 2014-present) Field Team Lead responsible for overall work completed on site. Task included subcontractor oversight, project staff supervision, and overall completeness of a 35,000 tons of contaminated soil. Soil was contaminated with Radium-226 from fill operations. Task included segregation and excavation of contaminated material above the remedial action goal that was site specific. Mr. Burns was responsible for initial assessment of the site where trenched were employed to delineate the extent of contamination. Remediation of the site consisted of removal of impacted soil, segregation, water treatment, air sampling and monitoring, soil sampling and monitoring, and restoration operations. Green Ribbon Trails (2010) Project Manger, responsible for the work plan, multiple sampling and analysis plans, trip reports, and case study reports for the site. The site is a former asbestos facility. Sampling included activity-based sampling, bulk, soil, and ambient air sampling. OTETRA TECH 2 CITY OF MIAMI BEACH, FLORIDA fIt TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Technical Approach Project Understanding Tetra Tech implements a best practices approach to disaster debris monitoring when planning for and responding to debris-generating events. Our team has gained unparalleled experience working on many of the largest Federal Emergency Management Agency(FEMA) Public Assistance (PA) eligible projects, including responses to Hurricanes Irma, Harvey, ,,,...: — - Sandy, Ike, Wilma, and Katrina. Our team has assisted more local • _• _ governments with debris monitoring efforts following natural disasters than ��any other firm in the nation. Collectively, we have overseen and managed `", -- the recovery of over 103 million cubic yards (CYs) of debris on behalf _ of over 300 public sector clients, resulting in excess of$6 billion in reimbursable costs to our clients. In addition, our understanding of the Florida Department of Transportation, -semi FEMA, Federal Highway Administration (FHWA), U.S. Department of ', ° 4 Housing and Urban Development(HUD), Natural Resources Conservation, _, ;, Service (NRCS), and other reimbursement agencies' requirements for �tv; eligibility, documentation, and reimbursement will help the City of Miami �., ,,„- Beach (City)to receive the maximum reimbursement allowed following a disaster. Tetra Tech has carefully reviewed the scope of work requested in the request for proposal (RFP)and can assure the City that we have the extensive experience, understanding, and knowledge of the City to successfully perform all aspects of the scope of work. We are aware of the magnitude and importance of organizing and directing the necessary resources to define and carry out the tasks associated with the scope of work, and we are committed to continuing to provide a consistent and coordinated team to perform these services upon activation. Our project team will dedicate themselves to the City's needs throughout the year, not just during times of activation. Our technical approach captures our unique capabilities, including the following: • Our team's ability to provide end-to-end services in disaster preparedness, emergency management, and post-event response and recovery to help state and local governments plan for and recover from natural and human-caused disasters • A project management team that is recognized for its ability to respond quickly to a broad range of emergencies, allowing our clients to return to the business of running their day-to-day operations • A focus on local hires and the ability to hire, train, and support a local team to oversee the work being completed in their own communities,with local hires being fully supported with technology and a team of dedicated managers • Detailed reporting systems and mapping capabilities that are driven by our RecoveryTracTM automated debris management system (ADMS)technology, which will be tailored to the City's data needs Project Management Methodology Our methodology of project management governs both the planning and execution of all project work. The strategy, structure, and staffing requirements for the project organization are based on client expectations and the desired outcome. Tetra Tech's project management methodology enables our team to achieve success despite 3-64 CITY OF MIAMI BEACH, FLORIDA lt TETRA TECH SECTION 3:APPROACH AND METHODOLOGY • the unpredictable nature of disasters. Our methodology addresses the project management areas shown in the exhibit below. Exhibit 3-1: Project Management Areas Project Visibility—Management of the project's contractual, scope,prioritization, schedule, budget, and cost areas Resource Visibility—Management of the available staffing/equipment and their distribution Metric Visibility—Management of status in relation to scheduling goals and milestones Issue Tracking—Management of issue documentation and resolution Risk Management—Management of risk matrix, including identification and mitigation of risks encountered These management areas are administered using the established project management procedures and protocols we have developed and refined over the years and numerous disaster activations. Our interactions with our clients are based on best practices that balance the need for direction of operational priority, issue resolution, and relevant information with considerations for the time availability of the client. Procedures and Protocols Each phase of Tetra Tech project management has documented procedures that govern the execution to provide scalable, consistent, high-quality results. We use a systematic approach with frequent in-process quality checks to execute our project processes. Our general project approach includes tasks in each of the following phases: • Initiation (Pre-Event) — Annual coordination—Conduct annual trainings and meetings to plan and test execution protocols and identify potential risks/mitigation opportunities. — Contract review—Review contracts for understanding of contractual requirements and possible cost savings. — Communication systems checks—Verify that communication systems function as designed and reporting needs are understood. • Mobilization (Immediately Prior to and Following Event) — Scope,tasking,and budget—Determine services required, performance metrics, schedule, and budget constraints. — Deployment and resource requirements—Develop work plan and safety plans. Update risk matrix for work plan specifics. — Staging of equipment and resources—Coordinate movement of required support equipment/supplies and setup of communication and information systems. • Execution (Post-Event) 3-65 CITY OF MIAMI BEACH, FLORIDA 't TETRA TECH SECTION 3:APPROACH AND METHODOLOGY — On-boarding and training staff—Conduct suitability for work checks and provide targeted training program based on work and safety plans. — Monitoring—Supervise field operations, quality assurance/quality control (QA/QC)in-process checks, prioritization of resource management, and project reporting. — Communication—Conduct status meetings and communicate project metrics and other pertinent information. — Issue tracking/resolution—Conduct issue identification, staff communication, and resolution tracking. • Closeout(Post-Event) — Documentation deliverable—Produce and deliver required documentation to support auditing. — Demobilization—Manage reduction in staff, post-use maintenance, and movement of equipment and supplies. — Audit support—Provide continued availability of information systems to support closeout information requests. Client Interaction Coordinated project communications coupled with accurate information enables effective decision-making. Our implementation of this provides our clients with the benefits: • Common Operating Picture — Tetra Tech's real-time data sharing information portal allows the client, the debris removal contractors, and the monitoring firm to access the same accurate information, which markedly improves their ability to execute efficiently. The result is a much more efficient completion of project objectives. • Interoperability — The information portability across disparate systems is the true power of Tetra Tech's client interaction and communication system. It allows integration with existing systems to provide better understanding and coordination among organizations. • Reliability, Scalability, and Portability — Documented procedures and protocols enable scalability without loss in fidelity and quality of work product. When in-process quality controls and team cross-training are added,the ability to tolerate faults without affecting outcome is substantially increased. • Resiliency and Redundancy — Experience operating in disasters enables Tetra Tech to design systems and processes to be able to withstand loss of infrastructure and key personnel yet maintain client expectations for information. This is accomplished not only in technology design, but in effective procedural protocols and our risk mitigation component. Tetra Tech's project managers use methods specifically aimed at increasing the success of the team by engaging in collaborative problem solving and issue resolution. By approaching others with professional mutual respect, our project managers form relationships that allow close coordination between the client and other contractors, ultimately improving communication, coordination, and efficiency of the project. Operational Schedule Based on Tetra Tech's understanding of the City and their needs, we have developed a draft mobilization schedule with key project management tasks in chronological order. The timeline is based on a typical activation; 3-66 CITY OF MIAMI BEACH, FLORIDA flt TETRA TECH SECTION 3:APPROACH AND METHODOLOGY however, Tetra Tech is prepared to work with the City to adjust the timing of the specific elements below to meet the City's needs. Prior to an event with warning (such as a hurricane), our team will begin monitoring the landfall of any tropical system at H-96 and will coordinate via conference call with the City. Following an event without warning (such as tornadoes or flooding), Tetra Tech will begin response at H-0. Exhibit 3-2: Disaster Debris-Generating Event Operational Plan Time Task Deliverables/Milestones Preparedness Pre-event Meet with the City to • Conduct annual pre-event meeting with the City and debris contractor (normal review plans and • Review the City's disaster recovery contracts for FEMA compliance conditions) documents • Update critical documents and files, including any GIS files H-96 Review capabilities • Contact the City and initiate daily conference call and resources • Determine resource requirements from debris model • Review the City's emergency policies and contracts • Establish contact with the City's debris hauler and ensure Tetra Tech has the most up to date copy of the debris hauler contract H-72 Execute • Review possible critical areas of concem, hospitals, major transit systems, responsibilities and historic districts, environmental issues,and critical infrastructure activate contracts • Review protocols for private property,gated communities, and public drop-off sites • Review temporary debris management site(TDMS)locations and follow up with the Florida Department of Environmental Protection(FDEP)on permitting procedures • Estimate equipment requirements and DMS capacity to haul and stage debris • Prepare ADMS technology for mobilization H-48 Monitor storm track • Conduct regular meetings with City staff as requested and continue • Confirm staging location and begin mobilization of resources preparations • Mobilize project assets and begin base camp coordination and logistics (food, water, housing,etc.)with the City and Tetra Tech headquarters(if necessary) • Review list of priority roads and the operational plan • Obtain GIS files for municipalities that the City will assist with debris removal • Continue to update and gather updates from the City's debris hauler H-24 Prepare final reports • Save all critical documents and files to the network drive, USB drive, and laptop hard drive • Certify emergency road clearance equipment(in coordination with the City's debris hauler) • Determine emergency road clearance priorities H-0 ARRIVAL OF NOTICE EVENT/INITIATE RESPONSE TO NO-NOTICE EVENT Response H +24 Emergency push • Receive notice to proceed with not to exceed • Begin emergency push • Maintain time and materials(T&M)logs for push equipment • Coordinate with the City to conduct preliminary damage assessments and road closures(if requested) 3-67 CITY OF MIAMI BEACH, FLORIDA lb TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Time Task Deliverables/Milestones • Supervisors report to pre-designated locations and prep staff on project • Begin establishing ADMS infrastructure • Begin recruiting and training monitors, project coordinators, and data staff • Initiate opening of TDMS locations • Follow up with FDEP on debris permits(if required) • Work with the City to establish public information protocols to respond to concerns and comments H +48 Emergency push/ • Continue emergency push damage assessment • Continue preliminary damage assessment • Develop debris cost estimate required for presidential disaster declaration • Develop operational plan for disaster-specific issues • Refine health and safety plan for disaster-specific issues H+72 Disaster debris • Begin hauling truck certification vehicle certification/ • Install ADMS tower monitor infrastructure site preparation • Train monitors on policies,ADMS,and safety • Open public drop-off sites as requested H +96 Begin debris • Assign monitors to trucks collection • Assign supervisors to monitors monitoring • Hold morning and afternoon meeting with City staff and debris hauler • Implement QA/QC procedures Recovery Week 1+ Right-of-way(ROW) • Continue ROW collection debris collection • Address household hazardous waste(HHW)issues (if critical) monitoring • Issue daily reports/GIS maps • Hold daily meetings with the City, hauler, and/or State/FEMA as required • Staff citizens debris management hotline(if requested) • Define supplemental programs required (private roads, HHW)and prepare eligibility request Week 1+ Data management • Provide ADMS reports and real-time monitoring access and invoice • Establish client GeoPortal to provide insight into project progress reconciliation • Review truck metrics provided by RecoveryTracTT • Initiate weekly reconciliation • Initial payment recommendations with retainage Week 1+ Reimbursement • Prepare damage/cost estimates support/grant • Compile supporting documentation(debris permits,debris contracts,etc.) administration • Liaise with FEMA Region 4, Florida Division of Emergency Management (FEMA, NRCS) (FDEM), U.S.Army Corps of Engineers(USACE), etc. Week 2+ Special projects(if • Waterway debris removal required) • Private property debris removal(PPDR) • Public drop-off sites • HHW • Mud/silt/sand removal(from storm drains,ditches, etc.) • Identify areas of operational concern and make disaster-specific recommendations to FEMA to improve efficiency 3-68 CITY OF MIAMI BEACH, FLORIDA lb TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Time Task Deliverables/Milestones Week 3+ Financial recovery • Facilitate kickoff meetings with primary stakeholders assistance staff • Draft a PA work plan engaged(if • Conclude/review preliminary damage assessments requested) • Gather documentation for project worksheet(PW)development • Identify opportunities for mitigation • Conduct site visits Project Document • Final reconciliation completion turnover/closeout • Retainage release • Release hard copy files • Provide electronic database • Assist with PW development • Assist the City with long-term reimbursement • Audit assistance • Appeal support if necessary Organizational Structure Tetra Tech's project team can scale as needed, coordinate response, establish common processes for planning and managing resources, and adapt organizational structure to match the needs and complexities of projects. The proposed organization/management structure for activation within City is based on industry best practices and an understanding of geography and the distinct management responsibilities of each position. Exhibit 3-3 shows our chain of command structure, along with associated responsibilities and relationships for key personnel. Exhibit 3-3: Chain of Command City of Miami Beach,FL Senior Management Team/ICS Project Manager Field Operations Consultant(Ticket Manager Manager) Field Supervisor Data Manager Disposal Site Project Coordinator Monitors Tower Monitors—1 Exit Site Monitors Debris Collection Monitors • Project Manager. Our project manager, Mr. Simon Carlyle,will be responsible for implementation of specific programs tasked by the City through purchase orders. He is also responsible for program oversight, task 3-69 CITY OF MIAMI BEACH, FLORIDA -it TETRA TECH SECTION 3:APPROACH AND METHODOLOGY order preparation, forecasting, and quality assurance. The project manager will serve as a consistent point of contact for the County's debris managers and will provide a bridge between any preparedness and post- disaster response activities. • Emergency Operations Manager. Our operations manager, Mr. Charles Cabrera, will be responsible for the implementation of Tetra Tech's work plans, dispatching field personnel, staffing, safety, field logistics, and training. He will oversee collection and disposal monitoring operations and coordinate daily with the project manager. Mr. Cabrera will also function as the project health and safety manager. • Field Supervisors. During debris removal operations, our lead field supervisor is responsible for the quality control of debris site/tower monitors, field coordinators, and project inspectors and verifying that documentation that is being captured is FEMA-compliant. They will verify that monitors retain their training and will respond to issues as they occur in the field. They will also be tasked with the management of locally hired additional supervisors and field monitors, project timeline, and current tasking. • Field Monitors. Locally hired field monitors will use RecoveryTracT"'to track and record the metrics used to manage the project and document debris being collected from City roadways. Field monitors will also use RecoveryTracTM to document missed piles, ineligible piles, homeowner interaction, safety concerns, contractor equipment, contractor damages and more. Field monitors will report to our lead field supervisor, who will be held accountable for their actions. • Debris Site/Tower Monitors. Locally hired debris site/tower monitors are responsible for tracking and documenting debris as it enters a temporary debris management site (TDMS) or final disposal site using RecoveryTracT"'. They will be making volumetric load calls using the methodology provided in our proposal. Debris site/tower monitors will also be required to keep backup logs and assist in truck certification as needed. • Residential Drop-off Site Monitors. Locally hired residential drop-off site monitors are responsible for monitoring inbound citizen hurricane debris to approved citizen disposal locations. In addition,they coordinate the transportation of hurricane debris from the public disposal site to the closest TDMS. All residential drop-off site monitors will report to our lead field supervisor. • Project Coordinator. Locally hired project coordinators will be responsible for managing all staffing-related issues, such as daily staffing levels, time and expense reporting, obtaining field supplies, scheduling, and other coordination duties. • Administrative Assistants. Locally hired administrative assistants are responsible for proper time-keeping for all project employees, which includes time sheets and monitor log management. They also aid in project scheduling, assist home owners with inquiries regarding the private property debris removal program, and facilitate the homeowner application process. • ADMS Ticketing Specialist.The ADMS ticketing specialist will oversee QA/QC of the project, manage all real-time reporting collected by RecoveryTracT"", and oversee our virtual command center to audit project information as it is collected, which prevents ticket errors, reduces invoice reconciliation timeframes, prevents fraud, and establishes a sound dataset for future audits. • Data Manager. Our data manager, Mr. Ricardo Bosques, will be responsible for multiple functions during debris removal activities, including reporting and QA/QC of ADMS documentation in the field along with storing the documentation in preparation for future audits. He will validate documentation and metrics being reported as accurate and on-schedule. • Billing/Invoice Analyst.As billing/invoice analyst, Ms. Paris Atkinson will work with our data manager to enter, tabulate, and organize collection and disposal data into FEMA-required formats. She will develop regular updates on the quantities and types of debris collected and will provide QA/QC processes for the review and verification of field and debris contractor-provided data in support of invoices. 3-70 CITY OF MIAMI BEACH, FLORIDA TETRA TECH SECTION 3:APPROACH AND METHODOLOGY ■ Load Ticket Data Entry Clerks. Locally hired load ticket/data entry clerks will be responsible for entering load tickets and other supporting documentation into RecoveryTracTM if paper tickets are used. If utilizing the RecoveryTracTM, there will be no need for the load ticket data entry clerk position. RecoveryTracTM Automated Debris Management System — Tetra Tech's Alternative to Paper Ticketing In today's technology-driven society, paper-based systems are quickly becoming obsolete. Recognizing the migration to — Owned and operated by Tetra Tech electronic-based systems, our team has spent years on research — Over 6,000 mobile units on-hand and ready and development in an effort to streamline the debris collection for state-wide multi-district mobilizations documentation process, with a focus on minimizing the cost to — Meets USA CE specifications for electronic our clients while improving the visibility of debris project debris monitoring handhelds operations. RecoveryTracTM is the result of these efforts. — Real-time situation awareness of field RecoveryTracTM is a scalable and fully featured disaster resources and efficient direction to support management application designed specifically to address the City priorities operational challenges faced during a disaster recovery project. — Real-time GIS web services for EOC information and visualization systems Our proprietary ADMS technology, RecoveryTracTM, is one of — Capable of collecting data regardless of only three systems validated by the U.S. Army Corps of cellular service Engineers (USACE).The system provides real-time collection of — Automated photograph and GPS capture data and offers multiple solutions to data management, reporting, — Provides reports and pass map tracking in invoice reconciliation, and project controls that cannot be real-time achieved with a paper-based program. — Minimizes chance of fraud through real-time Tetra Tech has implemented RecoveryTracTM ADMS monitoring technology on our last 150 FEMA PA-eligible projects. On — Minimizes data entry and human error these projects, our clients and FEMA found this state-of-the-art — Expedites invoice reconciliation technology to increase efficiency and improve the management — Intuitive and user-friendly of debris removal efforts. Key Benefits of RecoverylracTM Ability to Respond. Combined with the on-hand inventory of over 6,000 handheld devices and the ability to rapidly procure additional equipment through preferred vendor relationships, the City can rely on our mobilization strategy for zero-day activations in disasters covering large areas with little or Recently, our team simultaneously deployed no-notice. The on-hand inventory can be on-site and ready to approximately 6,000 ADMS units in the field use within 24 hours of a notice to proceed, and additional following Hurricanes Harvey, Irma, Maria, needs can be met quickly(in most cases, 72 hours or less). and the California Wildfires. The use of Simple and Intuitive.A key foundation of our mobilization RecoveryTracTM reduces data entry costs strategy is the ability to quickly hire and train local residents and and provides real-time project tracking begin debris removal operations. The mobile application is simple reports to our clients. to understand and intuitive, allowing most users to begin using the device once the standard monitor training is completed. Cost Effective. RecoveryTracTM combines the advantage of automation and the desire of our customers to control costs by utilizing widely available commercial equipment and increasing the simplicity of operations. 3-71 CITY OF MIAMI BEACH, FLORIDA lit TETRA TECH SECTION 3:APPROACH AND METHODOLOGY • Reliable and Stable. Based on the Android operating system, RecoveryTracTM is secure and reliable. This minimizes the interruptions in field operations due to technical difficulties and reduces the number of support personnel required to maintain the system. Technical Support. RecoveryTracTM is designed to be self-repairing when possible; most support needs are resolved by field supervisors who are able to reach field monitors within 15-30 minutes in most cases. In addition, we have dedicated technicians at disposal sites and provide a field service center to maintain and repair equipment. Real-Time Reporting.The key to successful management of a debris project is the timely availability of relevant information needed to make sound decisions and respond to anomalies before they become issues. Our powerful reporting engine allows the user to monitor contractor performance,track damages,track street-by-street debris removal progress, and identify and resolve potential problems as they happen. The geospatial reporting systems within RecoveryTracTM provide real-time information that raises the bar for post-disaster project management. The RecoveryTracTM Process The steps of the RecoveryTracTM process are as follows: 1. The process begins with debris hauler truck certification using the handheld devices. Handheld devices are provisioned and assigned to both field and debris site/tower monitors. 2. A truck certification form is printed with a unique electronic bar code and provided to the driver as well as our debris site/tower monitor(s). 3. Field monitors begin a ticket by scanning the truck certification bar code to open a control ticket and then begin to record waypoints (debris pile pick-up locations)on the handheld device as the truck is loaded. 4. When the truck is full, the field monitor selects the debris type and scans the control ticket to assign the load a unique number. 5. The truck then proceeds to the disposal site. The collection data is uploaded to a server via cellular connection, and using a process called Look Ahead, the collection ticket information is made available to the disposal monitor's handheld device before the truck arrives. 6. The control ticket is provided to the driver and taken to the TDMS, where it is scanned by a debris site/tower monitor. 7. The debris site/tower monitor confirms the truck and debris type and enters the load call. 8. Finally, the disposal load ticket is printed and data is uploaded to the system, where it can be utilized in real- time reporting systems. Even when there is no cellular connection, the handheld devices Even under the harshest conditions where continue to operate in connected mode; however, the data is cellular service is not available, stored on the device until a data connection is restored. The RecoveryTracTM was built to comply with device periodically searches for this connection, and when U.S.Army Corps of Engineers(USACE)specs services are restored,the handheld device automatically uploads using Near Field Communication(NFC)and the stored ticket data. Exhibit 3-4 shows the RecoveryTracTM internal memory to protect and transfer process under normal operating conditions. data. 3-72 CITY OF MIAMI BEACH, FLORIDA Th TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Exhibit 3-4: RecoveryTracTM Process / Collection Records Disposal R . Recoveryirac -' y..i Ticket Records Cell • • Cell Data Data Printed Ticket with Cell Data RecoveryTeec 4010038 M �lo�{a�C�`T1lC�kyel rniNr`il iT; ♦'111,II r '-s• r a Collection Hauler Disposal Emergency Push The emergency push period begins immediately following an event. Debris removal contractors coordinate with City crews to clear blocked roadways for emergency vehicle passage. Tetra Tech is prepared to assist during the push period by providing the following services: • Documenting blocked roads that require immediate clearance ■ Administering the sign-in and sign-out of labor and equipment to track T&M charges • Helping staff maintain maps or databases to track road clearance progress and other essential tasks, as requested • Maintaining documentation for reimbursement of emergency push work Vehicle Certification Tetra Tech has a proven vehicle certification procedure that complies with FEMA guidelines and results in maximum reimbursement for our clients. Tetra Tech's ADMS technology, RecoveryTracTM, will be used to electronically certify all trucks used in an activation. Benefits of using the mobile truck certification application include electronic volume calculations, instantaneous upload to the RecoveryTracTM database to allow immediate QA/QC checks to verify the truck certification calculations, and automated photo-matching of truck and driver photographs to the truck. The truck certification application allows us to complete truck certifications in 30% less time than with a paper-based system. 3-73 CITY OF MIAMI BEACH, FLORIDA l TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Exhibit 3-5: Truck Audit Report RecoveryTrac Truck Certification Audit Report Trucks Certified On:*M AUGUSTA-WINTER STORM PAX-ROW COL LECTION-Truck Cert ficahon Summary Td Tucks Odd Tel O•ITied Ops* Avg Qrlred Opsin Cudractor:AS HdTT 167 Ni1 41.SS Contactor:ASHBfITT NA 700373 61 02IPr170141102AM AC11VF 76132 R(MO) SLIFI CACING TR%X Raney Box(I x W x F1.711ix 107x 107=7747204 0 CL Inches(*) Type Box(L x W x II)70:102x84 M,W 0 0 0.Yches(•) Type Box(L:W x 11.48,002128 13/088 0 0.haws(•) Toed Volum 2841312.0 Cu Yches(/4d.IkS6T -00 90 Q.Y, Driver-Placard View Side Vier Bakiaerior Vier Reef View VP,e. O 13 .71 ? I -at- Moor 14 I. -AO 11.11 Our disaster debris vehicle certification procedure includes the following: • Generation of unique truck numbers for contractor crews and equipment • Automated truck certification form, which includes the latest FEMA guidelines on truck certification documentation and volume calculations and a bar code for automated ticket scanning • Special vehicle notations on the truck certification form and vehicle placard, which inform tower monitors of sideboards, tailgates, or other modifications, thus discouraging debris removal contractors from fraudulently altering vehicles after certification • Photographs of vehicles, vehicle cavities, and drivers • Periodic spot checks and recertification of trucks to identify trucks altered after initial certification Right-of-Way Collection Reporting Our ADMS technology allows the City to view debris collection points, truck locations, monitor locations, damage, incidents, and daily metrics at any given time. The additional geospatial reporting capabilities are made possible through the Tetra Tech approach to field monitoring. At each debris collection point, the field collection monitor marks the waypoint or location of the debris pile to collect GPS coordinates. The map below displays the waypoints associated with each collection ticket issued in the field. The waypoint collection report is updated in real time and can be filtered by date. 3-74 CITY OF MIAMI BEACH, FLORIDA 'h TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Exhibit 3-6:Waypoint Collection/Hazardous Tree Maps N. -t iii � d. t ' i Q , .-.r.7 .. ? \ ce. , - lir,. t C • .► J A. Pr%'1 ' a• n > , � p � um �, � gnelB .« s� K • -iN, is4 \\ .. , . rw.a 17.--' --' \ 't4 Das \ , '`',.' +r, .' }4,frw ,' '4 An additional feature of our ADMS technology is that each handheld device reports back the location of the device regularly. By leveraging this location information,Tetra Tech can view monitor locations and truck locations in real time, as demonstrated in Exhibits 3-7 and 3-8. Exhibit 3-7: Monitoring Locations Exhibit 3-8:Truck Locations • . *.e...-.4* at- r::-.24 , � J 700406 // 'rR' i . • 7Ya• ` , aenarmv ,104.1e. ss •r *' 1011 f'/, j s .N. w sWeoN.....CIIRISTDPRER Ti Perto DANIEL Mec _ w'" _ _�. Porrormenu EI•trlcaILL ��'1 PJ yJ `.« �q, lel ''` # Vst im. ..M��.,..pi,,'' ,, •$ .'',y ' -y Dxectons'To here-from here v 0374 700435'700436 INGRIDB r :NE-SI •+ , Y,t�t �+` x ji I.. ..a "' N.'sr 700373 '' Field Operations The Tetra Tech debris monitoring program includes the following: • Operations. Field collection monitors report to a staging location prior to the commencement of daily operations for a briefing to be given by the project manager or field supervisors and the distribution of safety gear(for example, caution lights or safety vests), map books, and ADMS handheld devices and debris tickets. • Deployment.A field monitor is assigned to one loading unit or to a leaner and hanger removal crew. In instances where leaner and hanger crews have multiple saw operators,the cut crew can request the addition of a monitor(this typically happens when a cut crew can complete over 60 hazard removals per day). • Field Supervision. Responsibilities of the field supervisor monitor include training, QA/QC of work being performed, verifying load ticket accuracy, and responding to field monitor and debris contractor issues in the field. 3-75 CITY OF MIAMI BEACH, FLORIDA TETRA TECH SECTION 3:APPROACH AND METHODOLOGY • Responsibilities. Field monitors will verify the proper loading of debris into the debris removal contractor's certified loading container. Monitors will document that contractors and their subcontractors adhere to local, state, and federal regulations and that they are working safely and efficiently. Field monitors often notice inconsistencies with debris removal procedures and submit them to their supervisors. If a field monitor feels there is justifiable need to stop operations, the monitor is instructed to refrain from issuing a ticket until the debris hauler supervisor and a Tetra Tech supervisor can be called in to determine the appropriate action. • Work Scheduling.Tetra Tech will coordinate with the debris removal contractor's project manager to estimate the number of field monitors that will be required for the following day. To be responsive and mitigate overstaffing, Tetra Tech requests that the debris hauler release the next day's schedule by 5 p.m. This will verify the appropriate number of field monitors is dispatched. • Daily Closeout.At the close of operations each day, all collection and disposal monitors will report to the staging area to clock out and turn in their ADMS handheld devices. • Contractor Completion.Tetra Tech will assist the City in completing the project efficiently and within the timelines set forth in the RFP. There are many aspects of debris removal that are outside of the monitoring firm's control but will still need to be managed. Tetra Tech will assist the City with managing these goals, including the following: The ability of a debris contractor to respond with sufficient equipment will affect the proposed schedule. Tetra Tech will provide burn rate analysis to verify the proper equipment is being provided. This will be adjusted as more accurate debris estimates are available. Leapfrogging by the contractor(cherry picking work being performed)is detrimental to the efficiency of operations and will be reported. Invoices by the contractor need to be produced in a timely manner so that Tetra Tech can reconcile in a timely manner. Tetra Tech will work to make the contractors aware of an appropriate time frame for invoicing and will communicate with the City if deadlines are not being met. Deadlines for collecting debris are set to correspond with the work schedule that is based on estimated work to be completed. As damage estimates become more accurate (as is typical throughout the process), Tetra Tech will work with City officials to adjust the timeline to appropriately reflect the changing estimates. In addition, there are events out of the control of all parties that could negatively impact a debris removal operation (for example, inclement weather). In the event any of these circumstances occur, Tetra Tech will work closely with the City to refine timelines and support an expeditious recovery for the City. Temporary Debris Management Site Monitoring Response to debris-generating events requires locating TDMS, emergency permitting of TDMS (including debris burning and State regulatory permits), baseline soil testing before the TDMS are opened and as part of remediation process, and recycling and diversion initiatives once the reduced vegetative debris is collected and processed. Tetra Tech has had significant experience assisting local governments in Florida with pre-permitting TDMS before a disaster event as well as post-disaster permitting. As TDMS are activated, Tetra Tech will provide a minimum of two disposal monitors per site. Staffing numbers may also increase or decrease, depending on site layout. Tetra Tech verifies hauler passes through the TDMS and documentation remains accurate and complete with several daily audits by project operations managers and supervisors to verify load call accuracy and consistency. Specific documentation kept by Tetra Tech TDMS disposal monitors includes the following: • Load Ticket. The load ticket is used to document that debris removal complies with all FEMA requirements. • Disposal Monitor Log.The disposal monitor log is used as backup documentation as required by FEMA. 3-76 CITY OF MIAMI BEACH, FLORIDA TETRA TECH SECTION 3:APPROACH AND METHODOLOGY ■ Scale Manifest Tickets. If the debris hauling contract is weight-based, Tetra Tech will digitize and catalog tickets generated by the existing scales at the City's TDMS. • Incident Report.Tetra Tech will document property damage, arguments, unsafe practices, and injuries. • Photographic Documentation.Tetra Tech disposal supervisors will photograph a TDMS frequently to create a visual timeline of the site. • QA/QC of Field Tickets. Disposal monitors review and verify collection monitors' work in the field. Exhibit 3-9: Load Call Estimate Examples A Example A. The mounded portion of the load offsets the areas where the load drops below the fill line. Because the load includes light and medium debris, the load percentage estimate is 45 percent. B Example B.The mounded portion of the load offsets the areas where the load drops below the fill line. Because the load includes light and medium debris, the load percentage estimate is 70 percent. c Example C.The mounded portion at the front of the load offsets the area in the back where the load drops below the fill line. Because the load includes light and medium debris, the load percentage estimate is 85 percent. Example D.The mounded portion of the load offsets _ the areas where the load drops below the fill line. Because the load includes light and medium debris, the load percentage estimate is 95 percent. Residential Drop-Off Sites To provide documentation to FEMA that supports reimbursement of debris brought by the City's residents to residential drop-off sites and proves the debris is not commercial, the City must monitor each site and screen citizens who enter. Tetra Tech is prepared to support the City by assisting with this task if needed. Quality Assurance/Quality Control Program Implementing comprehensive QA/QC protocols and technologies is critical to a debris monitoring effort. Proper Our ADMS technology expedites the QA/QC QA/QC protocols reduce the amount of work associated with process and drastically reduces ticket errors back-end data management, reduce invoice reconciliation that can result from traditional manual(paper timeframes, prevent fraud, and establish a sound dataset for and pen)debris monitoring operations. future audits. Throughout years of experience assisting local governments with recovering from disasters and the subsequent audits, Tetra Tech has developed industry- leading QA/QC standards and protocols.The use of our ADMS technology expedites the QA/QC process and drastically reduces ticket errors that can result from traditional manual (paper and pen)debris monitoring operations. For example, monitors no longer have to carry a GPS device and manually write in GPS coordinates because this is logged automatically. 3-77 CITY OF MIAMI BEACH, FLORIDA Th TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Due to the real-time information collected by our ADMS technology, Tetra Tech can establish a virtual command center to audit project information during the collection process and correct issues as they appear. For example, our ADMS technology provides reporting and tracking on any missed debris piles. This allows Tetra Tech to improve our responsiveness to resident complaints and provide real-time tracking tools to manage removal of these missed piles to the City. Exhibit 3-10: Missed Piles Tracking (7TrT,.TrC„ ROW Collection 1..;,,Reported Missed Debris Piles is u., ,,g, x DC-2012-12,349 Belk Tarte cO S.. country a .. .• Address 82 DEREK LN. — Club �Rcountry • •� Employee Info :,‘ ,:: COb o t to Contractor Info DRC(TRUCK:039292 . ©392sa3 it a • ' Homeowner • Info w '' �' Notes DRIVER COULD NOT �,� � REACH PILES DUE TO DUMPSTER.. Monitor COI BALONEY 3188 (8213286} _� m --+.W„wte Zoom to 3av. N .44 , V Latitude:30.096228 Longitude:-90.438036 0 Fraud Prevention Several practices are used to prevent debris haulers from committing fraud both in the field and remotely by real- time data monitoring. At TDMS locations, Tetra Tech disposal monitors or supervisors will randomly recertify a previously certified truck. Recalculating the truck hauling capacity helps verify that the original work was accurate and that nothing has been altered since certification. Additionally, ADMS technology displays a photo of the truck as a ticket is scanned by the disposal monitor. This makes it nearly impossible for a debris hauler to switch truck certifications between trucks or alter their truck configuration (i.e., remove sideboards). Fraud prevention reports are run daily to identify data anomalies that may be a result of fraud. The load call report shows all load calls for a given day/monitor to confirm no trucks are receiving extraordinarily high load calls. The load ticket report and unit rate daily ticket report determine if monitors are issuing an excessive number of tickets in relation to the average number of tickets per day. The RecoveryTracTM system includes built-in project controls that alert the data manager to anomalies that may be indicative of fraud. For example, the following data features are flagged: • Truck Turn-Around-Time. The time between last pick-up location and arrival of a truck at the TDMS is tracked.A time that is too short may indicate that the debris hauler is not filling the vehicle to capacity. • Out-of-Bounds.The municipality boundaries are programmed geospatially to confirm that debris pick-up remains within the eligible bounds of the City. 3-78 CITY OF MIAMI BEACH,FLORIDA art TETRA TECH SECTION 3:APPROACH AND METHODOLOGY ■ Debris Type. Discrepancies between the debris type noted by the collection monitor and the debris type noted by the disposal monitor are flagged for review. Hazardous Tree Removal Guidance established by FEMA requires supporting photo documentation for each ticket issued for hazardous tree or hanger removal services. The previous standard for monitoring firms was to take supporting photographs with a digital camera and manually associate the photos to each tree ticket. Tetra Tech can utilize ADMS technology to automatically associate photographs for all hazardous tree and hanger removal operations, which eliminates the potentially extensive labor associated with this task. Additionally, our ADMS technology and software is designed to manage photo documentation by compressing and securely storing photos for field validations and audits in real time. The ability to associate photo documentation to unit rate tickets is critical for FEMA reimbursement, QA/QC, and fraud deterrence. As work in the field is completed, the information and supporting photos are uploaded directly to our database for QA/QC checks. A QA/QC manager verifies that the photographs comply with FEMA regulations and that all measurements meet the City's contractual agreement with the contractor. Exhibit 3-11: Real-Time Ticket Report RecoveryTrac Unit Rate AuditReport(Crew 700430) Date 011172014 Clerk AUGUSTA Propct AUGUSTA-WINTER STORM PAX-ROW COLLECTION Total[!CNet Count:11 [ekes to. rtonnor Date GPS-Lad GPS-Lng Address Service Ong Meat. Zone Photo Code Count Count Crew Photo Pre.Work Photo Measurement Photo PostWorkPhoto . ,, I a f�, 2_...t.l .a 4,_2 32:2'628 2a[ ...Ptl,_CCR . ..._ Crew Photo PreWorkPhoto Measurement Photo PostWorkPhoto k Unit Rate Ticket Geoportal Report As monitors complete unit rate tickets for hazardous trees or hangers, their locations are logged and collected. The map below displays locations where hazardous tree or hanger removals were documented in the field. Clicking on the marker allows the user to review the data and photos collected by the field monitor(see example below). The unit rate ticket report is updated in real-time. 3-79 CITY OF MIAMI BEACH, FLORIDA lb TETRA TECH SECTION 3:APPROACH AND METHODOLOGY > • Exhibit 3-12: Unit Rate Ticket Map t" 1 as `'01 ayi ',II 'i< rQ r am'•+ a r w � 4r • r Y .� 4 •i•moi 1 IM S **IDA* '.'.111141 t 1.f)ON • :, L4M1 to ♦W'.5 , r 4 m.ai+a. . -.. `i M to,.".. it 41****r1 t ✓. 'r Mantomott WM' a-c 1: HAW.*#iFteM } 4 JO E a 1iP1 li $a.rd ,. . f,.3444 J **afro aaAgnpa4 r•,C AP 'l,i+A•r.tFfl R'rW,.4Ad a C Sarvae tad.:SA 4*ONO-t 8 it****111.4.'.N. NF 0.k."e4 4 A;6 01'1 Ct./a 1 Ohe n A awa,ai 544.•,.a Incident Reporting . Another key feature of our ADMS technology is that it allows field monitors to report incidents and provide supporting photographs in real time to the City, Tetra Tech, and the debris contractor. Examples of incidents include reporting pre-existing damage, damage caused by the contractor, debris piles skipped by the contractor, safety hazards, and other incidents critical to a debris removal program. As monitors complete incident reports in the field, the information and supporting photographs are uploaded to the Tetra Tech reporting server. Depending on the type of incident, priority e-mails may be sent out by the reporting server to City representatives, Tetra Tech's project team, and debris contractor representatives. Our firsthand experience assisting local governments with recovering from disasters has shown that accurately capturing and photographing pre-existing damage can alleviate residential damage claims that may be submitted to the City. Additionally, the incident map developed from the collection information is essential to quickly identify unresolved contractor damages before the completion of the program. 3-80 CITY OF MIAMI BEACH, FLORIDA it TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Exhibit 3-13: Incident Report Incident Database Incident Map RecoveryTree Indent Su/mossy Report WV.rO runs ee so u nu .ecc r Btairrarialtraszla Aagwt M..awa Mo.POW VP111.$1GRY P.0 1 MUM.TOPINRIYILOSMI PHS tF PIgY@Att YY9n • = I,.n.•w..,. � . hvq u4c6 :P,. aM25,10 ]wr gFJy MwC1 S 4YNYI I Y] AS AS M.2C O 1tl;-• IMOM '.O.Y �t.A.M. VoYIk DShcl Cv.e. r/�tri g ,} C ate . f.A ! . pi $ i rr t 'wy Daily Reporting Metrics Tetra Tech has a suite of reports that are automated from RecoverylracTM and available in real-time via PC, tablet, or smart phone.Although the reports are available at any time to the City, Tetra Tech will submit a daily status report that includes daily cubic yards/tons collected by material and program, cumulative cubic yard/tons collected, number of debris monitors in the field, cumulative cubic yards/tons hauled to final disposal, and daily/cumulative hazard removals. Below are samples of these reports created for recent projects. Additionally, Tetra Tech takes pride in the customization of reports to meet our client's specific needs and provided reports tailored to any metrics not captured in the generic reports. 3-81 CITY OF MIAMI BEACH, FLORIDA ftTETRA TECH SECTION 3:APPROACH AND METHODOLOGY Exhibit 3-14: Sample Custom Reports Developed 059,9Rsrbvm,lon.%;A n ne.,ay Moen i i 20, 1lrgs.Leas.amid Sawa SW=Rpm 02/121201 CITY OF AUGUSTA GA CRY OF AUGUSTA,GA x1I6.416.02I mRCa STOW PAY f WK. rCMA416:4)1R I W1N1 fR STORM PAX GEOROM . C.I ff.1,04 ROW f_p t CCTRN4 O.0,514.1.0111371•10COO.Cot..w.got... tIJt.Kd Re,00.alz By Day Total Cubic Yards 23.181. ' ,SC.,,—rnma 1 ,r rt&mr>voC0v n.1., Total Loads 463 Total Trucks Operating 701 I , 41111 Average CuYds Per Load 50.07i I 005 I I I I I I I I I Average Load Call 73.73% I mil sora mi�- 1 IN sr: Disposal Sites in Operation I Total Cubic Yards 8y Zone 23,182 r« i 8455 1401 :cr.1 210 0 ..w 5.7)1 9226 05182 OY06 05113 re S 4Te .. .. r.6 ?995 Prryan b bs Cepp Naomi St**Roan Tt.xsday.61acil t1101• raw Gruen.n be F�Pid s In x0414, Re l nasus Nuna Jaa to Da*St* Taal,.Per oer . - Total Cubic Yards 275.329 se5 — - t.a n«x NA. °' Total Loads 5,734! zo:ool S I DPP*R«r ySiN P,p+1 1>.anf.Mar.1:All Days Operational 16f f1 ' - mo.l Average Cubic Yards Per Load 48 wul gAincna nes ems 26e,Tas.2 ._.1 MN.MN.Maximum Day Cubic Yards 23.181 j ° ca FF AND DISPOSAL SITE 5,5e2e ""''''" ' Average Day Cubic Yards 17.2081 '1' o :'a• Average Load Call 70.79%, ,...r..""me. e»I __ fMxm A06CAn wx Contractor Reconciliation • RecoveryTracTM significantly reduces the amount of time needed for a contractor to generate an invoice and for the subsequent invoice reconciliation with Tetra Tech. To expedite contractor invoice reconciliation efforts, Tetra Tech requires copies of contracts for all primary debris contractors. After reviewing the necessary contract(s), Tetra Tech sets up the RecoveryTracTM database to generate transactions applicable to contract terms for tickets issued to each debris contractor. Next, Tetra Tech meets with each primary debris contractor to review the debris contractor project reports that will be generated automatically via RecoveryTracTM.The debris contractor project reports will provide the debris contractors with sufficient data to reconcile with their subcontractors as well as generate invoices for payment by the client. The debris contractor is given a report login, which enables them to access the data remotely. They may run the report for a specific date or a range of dates. Tetra Tech conducts several real-time QA/QC checks throughout the day, and a final daily comprehensive data analysis is performed at the close of operations. A final QA/QC check is completed when the debris contractor sends the invoice dataset to Tetra Tech for reconciliation. Incongruencies in the debris contractor's data are flagged for review and must be resolved prior to the issuance of a final invoice. The step-by-step process for contractor invoice reconciliation in a RecoveryTracTM project is outlined below: 3-82 CITY OF MIAMI BEACH, FLORIDA TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Exhibit 3-15: Contractor Invoice Reconciliation Process If no discrepancies are identified,Tetra Tech notifies contractor that data is correct. Contractor generates invoice and submits electronically to ( Tetra Tech for review. ■ r :f ' ` Contractor revises invoice I_1 i 11111 and resubmits to Tetra Tech ®9 _ for review. Contractor imports Tetra Tech reviews N— Once reconciled. ticket details electronically contractor's data e'-- Tetra Tech generates from Tetra Tech. againist RecoveryTrac'" an invoice package database records. that includes the contractor's If discrepancies are invoice.Tetra Tech's indentified,Tetra Tech generates a payment recommendation discrepancy report which details and a transmittal letter for differences and ticket number(s). the clients review. Monitor Training Program To properly instruct newly hired employees, Tetra Tech has developed a training program that includes modules specific to the City. These modules are complete with the information required to facilitate accurate field monitoring and ADMS implementation. Qualifying tools included in the training modules assist with the retention of the material and assist Tetra Tech in screening and selecting the most qualified personnel for the monitoring task. Training module topics include truck certification, load site monitor responsibilities, disposal monitor responsibilities, hazardous trees monitor responsibilities, and field supervisor responsibilities. Project Managers, data managers, and operations managers follow standard operating procedures and protocols established in our concept of operations plan. Health and Safety Tetra Tech's employees are the foundation of our business, and protecting them at all work sites is our highest priority. The company subscribes to the philosophy that all occupational incidents can be prevented and that no incident is treated as an acceptable event when we execute our work. To achieve this, the company's health and safety processes are a vital and integral part of our work. Health and safety addressed in our operations and management systems is supported by strong leadership. Tetra Tech's leaders understand their responsibility and accountability to plan for safety and to ensure that safety measures are implemented. Preventing incidents also relies on a management system that regularly evaluates performance and identifies necessary adjustments to target continual improvement. The principal objectives of our program are codified in our written health and safety policy,which is endorsed and regularly monitored by the highest levels of our management team. Industry metrics for our 2017 health and safety performance are provided below: • US Experience Modification Rate (EMR)of 0.66 ■ 2017 Enterprise-Wide Total Recordable Injury Rate (TRIR)0.56 • 2017 Enterprise-Wide Lost Workday Incident Rate(LWDIR)0.10 3-83 CITY OF MIAMI BEACH, FLORIDA Th TETRA TECH SECTION 3:APPROACH AND METHODOLOGY Tetra Tech is committed to workplace safety. As such, a project-specific health and safety plan will be developed for the scope of work. Field staff assigned to the project will be trained on the health and safety plan. Additionally, Tetra Tech project managers have completed the Occupational Safety and Health Administration (OSHA) Disaster Site Worker course and have their 10-hour Construction Safety Certification. During a debris recovery operation, Tetra Tech project managers and supervisors routinely examine the safety of field and debris staging site operations and have the authority to shut down unsafe operations. Debris staging site monitors are equipped with the appropriate personal protective equipment, which may include hard hats, appropriate footwear, reflective vests, hearing protection, and eye protection. Additionally, Tetra Tech project managers conduct regular tailgate safety sessions with their field employees to alert them of potential work hazards and review safe work practices. Grant Management Consulting Services As one of the nation's premier providers of hazard mitigation, emergency preparedness, and response and recovery services, Tetra Tech is dedicated to helping our clients plan for, respond to, and recover from natural and human-caused disasters. Tetra Tech maintains a multidisciplinary staff with experience in disaster response and recovery, grant administration, and emergency management. Many are first responders, former state and local emergency management directors, and consultants who have been at the forefront nationally in developing strategies and plans in support of the U.S. Department of Homeland Security's (DHS) National Recovery Goals. Tetra Tech offers a complete, end-to-end solution that empowers our clients to protect their most precious assets in times of chaos. Over the past 20 years, our grant management experts have assisted clients with applying for and retaining grant funds, even after closeout and audit processes. Our team has extensive experience assisting local and state governments with managing and documenting projects that are eligible for federal funding through the FEMA PA Program, including multiple, large PA programs for the States of Vermont, South Dakota, and Connecticut. Our team also has significant experience with FHWA Emergency Relief(FHWA-ER)federal reimbursement, having assisted over 60 clients with FHWA application, project management, and reimbursement. Our team's record of success spans over 300 state and local government clients in response to over 50 declared presidential disasters, representing the recovery of more than$4 billion in disaster grant funds. These activations have yielded grant program management engagements resulting in clients not only garnering grant funds but in retaining 99.8 percent of the funds received. Having a national firm with broad capabilities allows the City to bring in the right skills and background for the required scope of work and funding source. From engineers with technical capabilities (i.e., transit, road/bridge, water/wastewater, cost estimating)to former federal and state emergency management officials included on our project team, our team has direct experience with the following grant programs: • FEMA Hazard Mitigation Grant Program (HMGP) • FEMA Flood Mitigation Assistance Program' (FMA) • FEMA Public Assistance (PA) Program • Pre-Disaster Mitigation (PDM) • Federal Highway Administration-Emergency Relief(FHWA-ER) Program • FHWA Transportation Investment Generating Economic Recovery Grant • Natural Resources Conservation Service (NRCS) Emergency Watershed Protection 'Formerly three separate grant programs:FEMA Severe Repetitive Loss Program, FEMA Repetitive Flood Claims Program, and the FEMA Pre-Disaster Mitigation Program. 3-84 CITY OF MIAMI BEACH, FLORIDA TETRA TECH SECTION 3:APPROACH AND METHODOLOGY • U.S. Department of Housing and Urban Development(HUD)Community Development Block Grant(CDBG) Program Tetra Tech has comprehensive experience working with the CDBG and CDBG-DR programs and has a successful record of helping communities across the region bolster recovery efforts and long-term resilience. Tetra Tech has applied our expertise in the CDBG-DR program to help numerous communities navigate complex program requirements, including the development of action plans, consolidated plans, grant management, application procedures, and compliance review among other services. 3-85 CITY OF MIAMI BEACH, FLORIDA ,'it TETRA TECH SECTION 4:COST PROPOSAL Cost Proposal To the extent that the City of Miami Beach (City) requests Tetra Tech's assistance, the positions and hourly rates on the City's cost proposal form shall apply. The hourly rates shall include all cost including applicable overhead and profit, lodging, meals, transportation, rentals, safety gear, telephone costs, cameras, GPS devices and other incidentals. 4-86 APPENDIX E COST PROPOSAL FORM Failure to submit,Cost Proposal Form, in its entirety and fully executed by the deadline established for the receipt of proposals will result in proposal being deemed non-responsive and being rejected. Bidder affirms that the prices stated on the cost proposal form below represents the entire cost of the items in full accordance with the requirements of this RFP, inclusive of its terms, conditions, specifications and other requirements stated herein, and that no claim will be made on account of any increase in wage scales, material prices, delivery delays, taxes, insurance, cost indexes or any other unless a cost escalation provision is allowed herein and has been exercised by the City Manager in advance. The Cost Proposal Form shall be completed mechanically or, if manually, in ink. Cost Proposal Form completed in pencil shall be deemed non-responsive.All corrections on the Cost Proposal Form shall be initialed. The hourly rates shall include all cost including applicable overhead and profit, lodging, meals, transportation, rentals, safety gear, telephone costs, cameras, GPS devices and other incidentals. (A) (B) (C) POSITIONS HOURLY RATES EST.HOURS TOTAL (AxB=C) 1. Emergency Operations Manager $ 62.00 112 $ 6,944.00 2. Project Manager $ 72.00 112 $ 8,064.00 3. Data Manager $ 56.00 40 $ 2,240.00 4. Cost Recovery Specialist $ 110.00 40 $ 4,400.00 5. Field Supervisors $ 42.00 336 $ 14,112.00 6. Fixed Site Monitors $ 36.00 840 $ 30,240.00 7. Environmental Specialist $ 60.00 40 $ 2,400.00 8. GIS Specialist $ 54.00 40 $ 2,160.00 9. Supervising Monitors $ 0.00 168 $ 0.00 10. Billing/Invoice Analysts $ 45.00 40 $ 1,800.00 11. Administrative Assistants $ 32.00 40 $ 1,280.00 12. Field Monitors $ 35.00 4,200 $ 147,000.00 GRAND TOTAL(Items 1-12) $ 220,640.00 Bidder's Affirmation Company: Tetra Tech, Inc. Authorized Representative: Jonathan Burgiel, Business Unit President Address:2301 Lucien Way,Suite 120, Maitland, FL 32751 Telephone: (407)803-2551 Email: betty.Kamara@tetratech.com Authorized Representative's Signature: RFP 201E-217-IC 44 ATTACHMENT D INSURANCE REQUIREMENTS CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONTRACTOR SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY VIRTUE OF, THIS AGREEMENT. 5.3 TERMINATION FOR INSOLVENCY The City also reserves the right to terminate the Agreement in the event the CONTRACTOR is placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of creditors. In such event, the right and obligations for the parties shall be the same as provided for in Section 5.2. SECTION 6 INDEMNIFICATION AND INSURANCE REQUIREMENTS 6.1 INDEMNIFICATION CONTRACTOR agrees to indemnify and hold harmless the City of Miami Beach and its officers, employees, agents, and contractors, from and against any and all actions (whether at law or in equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property, which may arise or be alleged to have arisen from the negligent acts, errors, omissions or other wrongful conduct of the CONTRACTOR, its officers, employees, agents, contractors, or any other person or entity acting under CONTRACTOR's control or supervision, in connection with, related to, or as a result of the CONTRACTOR's performance of the Services pursuant to this Agreement. To that extent, the CONTRACTOR shall pay all such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses, and shall pay all costs and attorneys' fees expended by the City in the defense of such claims and losses, including appeals. The CONTRACTOR expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the CONTRACTOR shall in no way limit the CONTRACTOR's responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The parties agree that one percent (1%) of the total compensation to CONTRACTOR for performance of the Services under this Agreement is the specific consideration from the City to the CONTRACTOR for the CONTRACTOR's indemnity agreement. The provisions of this Section 6.1 and of this indemnification shall survive termination or expiration of this Agreement. 6.2 INSURANCE REQUIREMENTS The CONTRACTOR shall maintain and carry in full force during the Term, the following insurance: 5 1. CONTRACTOR Comprehensive General Liability (occurrence form), limits of liability $ 1,000,000 per occurrence for bodily injury property damage to include Premises/ Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insurance requirements" of specifications); 2. CONTRACTOR Professional Liability Insurance in an amount not less than $1,000,000 with the deductible per claim, if any, not to exceed 10% of the limit of liability; 3. CONTRACTOR Automobile Liability - $1,000,000 each occurrence - owned/non-owned/hired automobiles included; and 4. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes. The insurance must be furnished by insurance companies authorized to do business in the State of Florida. All insurance policies must be issued by companies rated no less than "B+" as to management and not less than "Class VI" as to strength by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All of CONTRACTOR's certificates shall contain endorsements providing that written notice shall be given to the City at least thirty (30) days prior to termination, cancellation or reduction in coverage in the policy. The insurance certificates for General Liability shall include the City as an additional insured and shallcontain a waiver of subrogation endorsement. Original certificates of insurance must be submitted to the City's Risk Manager for approval (prior to any work and/or services commencing) and will be kept on file in the Office of the Risk Manager. The City shall have the right to obtain from the CONTRACTOR specimen copies of the insurance policies in the event that submitted certificates of insurance are inadequate to ascertain compliance with required coverage. The CONTRACTOR is also solely responsible for obtaining and submitting all insurance certificates for any sub-contractors. Compliance with the foregoing requirements shall not relieve the CONTRACTOR of the liabilities and obligations under this Section or under any other portion of this Agreement. The CONTRACTOR shall not commence any work and or services pursuant to this Agreement until all insurance required under this Section has been obtained and such insurance has been approved by the City's Risk Manager. SECTION 7 LITIGATION JURISDICTIONNENUE/JURY TRIAL WAIVER This Agreement shall be construed in accordance with the laws of the State of Florida. This Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Agreement, CONTRACTOR and the City expressly waive any rights either party may have to a trial by jury of any civil litigation related to or arising out of this Agreement. 6