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Resolution 2019-31004 RESOLUTION NO. 2019-31004 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2020. WHEREAS, the City Manager's total proposed Fiscal Year 2020 operating budget, net of transfers and Internal Service Funds, as amended and adopted at the September 25, 2019 Commission meeting, is $669,274,000 including the General, General Obligation (G.O.) Debt Service, RDA Ad Valorem Taxes, Enterprise, and Special Revenue Funds, as shown in Composite Exhibit "A"; and WHEREAS, the proposed Fiscal Year 2020 General Fund operating budget totals $350,143,000; and WHEREAS, the proposed Fiscal Year 2020 budgets for the Enterprise Funds total $229,282,000; and WHEREAS, the proposed Fiscal Year 2020 budgets for the Internal Service Funds, which are wholly supported by transfers from the General Fund, Enterprise Funds, the Redevelopment District, and Special Revenue Funds, total $98,924,000; and WHEREAS, the proposed Fiscal Year 2020 budgets for the Special Revenue Funds total $119,922,000; and WHEREAS, in order to utilize prior year fund balance to fund recurring costs in the Fiscal Year 2020 budgets for the Sanitation Fund, the Mayor and City Commission would need to waive the City's established policy of not utilizing one-time, non-recurring revenue to subsidize recurring personnel, operating, and maintenance costs adopted by Resolution 2006-26341; and WHEREAS, Section 932.7055, Florida Statutes, sets forth the purpose and procedures to be utilized for the appropriation and expenditures of the Police Confiscated Trust Fund; and WHEREAS, the proceeds and interest earned from the Police Confiscated Trust Fund are authorized to be used for crime prevention, safe neighborhoods, drug abuse education and prevention programs, or for other law enforcement purposes; and WHEREAS, the Chief of Police is authorized to expend these funds following a request to the City of Miami Beach Commission, and only upon appropriation to the Miami Beach Police Department by the City of Miami Beach Commission; and WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification (attached as Exhibit "B") which states that this request complies with the provisions of Section 932.7055 of the Florida Statutes and the Guide to Equitable Sharing of Federally Forfeited Property for Local Law Enforcement Agencies; and WHEREAS, the Police Confiscation Trust Fund budgets for Fiscal Year 2020 in the amount of $386,000 shall be funded from State Confiscation Funds in the amount of $106,000 and Federal Treasury and Justice Confiscation Funds in the amount of$280,000, as reflected in the attached Exhibit "B"; and WHEREAS, funds in the amount of$386,000 are available in the Police Confiscated Trust Funds; and WHEREAS, the City of Miami Beach is authorized to assess $2.00 from court costs for criminal proceedings for expenditures for Criminal Justice Education degree programs and training courses for officers and support personnel of the Miami Beach Police Department pursuant to Section 938.15 of the Florida Statutes; and WHEREAS, the Police Training and School Resources Fund is currently funded with the assessed criminal justice education expenditures for the City of Miami Beach pursuant to Section 938.15 of the Florida Statutes, in the amount of$25,000, as reflected in the attached Exhibit"C"; and WHEREAS, the Chief of Police of the City of Miami Beach has submitted a written certification (attached as Exhibit "C") which states that this request complies with the provisions of Sections 938.15 and 943.25 of the Florida Statutes and the guidelines established by the Division of Criminal Justice Standards and Training; and WHEREAS, the City of Miami Beach Police Department intends to utilize the $25,000 for those purposes as authorized pursuant to Section 938.15 of the Florida for education degree programs and training courses for officers and support personnel of the Miami Beach Police Department; and WHEREAS, Section 705.105, Florida Statutes, sets forth the procedure for unclaimed evidence which is in the custody of the Miami Beach Police Department and permanently vests in the Miami Beach Police Department sixty (60) days after the conclusion of the criminal proceeding; and WHEREAS, $29,000 has been in the custody of the Miami Beach Police Department Property and Evidence Unit in excess of the statutory period set forth in Section 705.105 of the Florida Statutes; and WHEREAS, said funds have vested permanently in the Miami Beach Police Department, and have now been placed in the Police Unclaimed Property Account, as provided by Resolution No. 90-19931, adopted on March 7, 1990; and WHEREAS, the Miami Beach Police Department seeks to purchase those items identified in the attached Exhibit "D" with funds in the Unclaimed Property Account Fund; and WHEREAS, the Miami Beach Cultural Arts Council (CAC) was established by the Mayor and City Commission on March 5, 1997; and WHEREAS, the mission of the CAC is to develop, coordinate, and promote the visual and performing arts in the City of Miami Beach for the enjoyment, education, cultural enrichment, and benefit of the residents of, and visitors to, the City of Miami Beach; and WHEREAS, the Mayor and City Commission adopted the Cultural Arts Master Plan on June 3, 1998, identifying the following program areas for the CAC: cultural arts grants; marketing; facilities; advocacy and planning; and revenue development; and WHEREAS, pursuant to its enabling legislation, the CAC's budget for each fiscal year shall be adopted by the Mayor and City Commission; and WHEREAS, accordingly, the CAC recommends a $1,866,000 budget allocation for Fiscal Year 2020 to continue implementation of its programs; and WHEREAS, from January 2019 through July 2019, the Cultural Affairs staff and CAC conducted its application and review process for its Fiscal Year 2020 Cultural Arts Grant Programs; and WHEREAS, grants panelists, comprised of the CAC members, yielded 46 viable applications; and WHEREAS, the CAC, at its regular meeting on July 11, 2019, reviewed the grant panelists' recommendations and unanimously supported the recommended Cultural Arts awards totaling $850,000 for Fiscal Year 2020, as more specifically identified in the "Proposed Fiscal Year 2020 Funding" column in Exhibit "E," attached hereto; and WHEREAS, the City Manager has reviewed the recommended Cultural Arts awards and concurs with same; and WHEREAS, the Miami Beach Visitor and Convention Authority (MBVCA) was created pursuant to Chapter 67-930 of the Laws of Florida, and Sections 102-246 through 102-254 of the Code of the City of Miami Beach; and WHEREAS, pursuant to its enabling legislation, the MBVCA's budget for each fiscal year shall be presented to the Mayor and Commission; and WHEREAS, the MBVCA has recommended approval of the proposed work plan and budget for Fiscal Year 2020, in the amount of $3,315,000, to continue implementation of its programs as shown in Exhibit "F." NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of Miami Beach, Florida hereby adopt the final budgets, as amended at the September 25, 2019 Commission meeting, for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2020 as shown in Composite Exhibit"A" (Total Revenues and Expenditures by Fund and Department), Exhibit "B" (Confiscated Trust Funds), Exhibit "C" (Police Training & School Resources Fund), Exhibit "D" (Police Unclaimed Property Account), Exhibit "E" (Cultural Arts Council Grants), and Exhibit "F" (MBVCA) and waive the City's policy of not utilizing one-time, non-recurring revenue to subsidize recurring personnel, operating and maintenance costs for the Sanitation Fund for Fiscal Year 2020. PASSED AND ADOPTED this 25th day of September, 2019. ATTEST: 4, B`�op+ _ 71. ,� 3' !an Gelber, Mayor "-,.moi R.fael E. Granado, Cit .%erk %* �k 1 APP 0 D AS TO City, :INCORP•ORATED: >s s - - Fut": •NGUAGE 9 �►�401 4•V OR ' ECUTION Nth, H 26r 0a (S City Attorney ate COMPOSITE EXHIBIT A REVENUE SUMMARY BY FUND AND MAJOR CATEGORY Fiscal Year 2020 G.O.DEBT SPECIAL INTERNAL FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE GENERAL OPERATING REVENUES Ad Valorem Taxes $ 184,150,000 Ad Valorem-Capital Renewal&Repl. 769,000 Ad Valorem-Pay-As-You-Capital 2,470,000 Ad Valorem-Normandy Shores 174,000 Other Taxes 23,995,000 Licenses and Permits 30,437,000 Intergovernmental 12,081000 Charges for Services 12,522,000 Fines&Forfeits 1,756,000 Interest Earnings 3,461,000 Rents&Leases 5,959,000 Miscellaneous 14,780,000 Resort Tax Contribution 36,757,000 Other Non-Operating Revenue 20,832,000 FUND TOTAL $ 350,143,000 $ 350,143,000 G.O.DEBT SERVICE FUND Ad Valorem Taxes 11,796,000 FUND TOTAL $ 11,796,000 $ 11,796,000 RDA FUND-CITY TIF Only AD VALOREM TAXES Property Taxes-RDA Cly Center)ner) 31,202,000 FUND TOTAL $ 31,202,000 $ 31,202,000 ENTERPRISE FUNDS Convention Center 30,002,000 Parking 55,532,000 Sanitation 22,420,000 Sewer Operations 52,415,000 Storm Water 31,998,000 Water Operations 36,915,000 FUND TOTAL $ 229,282,000 $ 229,282,000 INTERNAL SERVICE FUNDS Central Services 1,115,000 Fleet Management 12,938,000 Information Technology 16,848,000 Property Management 11,001000 Risk Management 19,655,000 Medical&Dental Insurance 37,367,000 FUND TOTAL $ 98,924,000 SPECIAL REVENUE FUNDS Education Compact 335,000 Resort Tax 93,627,000 Tourism&Hospitality Scholarships 174,000 Cultural Arts Council 1,866,000 Sustainability 453,000 Waste Haulers 70,000 Normandy Shores 297,000 Biscayne Point 223,000 5th&Alton Garage 650,000 7th St.Garage 2,891,000 Transportation 11,068,000 Tree Preservation 132,000 Commemorative Tree Trust Fund 5,000 People's Transportation Plan 4,158,000 Police Confiscations-Federal 280,000 Police Confiscations-State 106,000 Police Crash Report Sales 25,000 Police Unclaimed Property 29,000 Police Training 25,000 Red Light Camera 1,313,000 Residential Housing 839,000 E-911 603,000 Information&Technology Tech 300,000 Domestic Violence 250,000 Art in Public Places 21,000 Beach Renourishment 75,000 Beachfront Concession Initiatives 65,000 Miami City Ballet 22,000 Adopt-A-Bench 20,000 FUND TOTAL $ 119,922,000 $ 119,922,000 TOTAL ALL FUNDS $350,143,000 $ 11,796,000 $ 31,202,000 S 229,282,000 $ 119,922,000 $742,345,000 $ 98,924,000 Less Transfers (73,071,000) GRAND TOTAL-ALL FUNDS $669,274,000 COMPOSITE EXHIBIT A TOTAL EXPENDITURES BY FUND AND DEPARTMENT Fiscal Year 2020 G.O.DEBT SPECIAL INTERNAL FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE MAYOR&COMMISSION $ 2,500,000 $ 2,500,000 ADMINISTRATIVE SUPPORT SERVICES $ 31,927,000 CITY MANAGER 4,314,000 COMMUNICATIONS 2,424,000 MANAGEMENT AND BUDGET 1,963,000 INSPECTOR GENERAL 1,455,000 ORG DEV&PERFORMANCE INITIATIVES 1,284,000 Education Compact 335.000 FINANCE 6,530,000 PROCUREMENT 2,726,000 INFORMATION TECHNOLOGY 16,848,000 IT Tech 300000 HUMAN RESOURCES/TABOR RELATIONS 2,728,000 Risk Management 19,655,000 Medical&Dental Insurance 37,367,000 CITY CLERK 1,790,000 Central Services 1,115,000 CITY ATTORNEY 6,078,000 ECONOMIC DEV.&CULTURAL ARTS $ 158,467,000 Economic Development ECONOMIC DEVELOPMENT 2,491,000 HOUSING&COMM.SERVICES 3,695,000 Domestic Violence 250,000 Residential Housing 839,000 BUILDING 14,085,000 ENVIRONMENT&SUSTAINABILITY 1,632,000 Tree Preservation 132,000 Commemorative Tree Trust Fund 5,000 Sustainability 453,000 Beach Renourishment 75,000 Beachfront Concession Initiatives 65,000 PLANNING 5,510,000 Cultural Arts TOURISM&CULTURAL DEV. 3,545,000 Convention Center 30,002,000 Resort Tax 93,627,000 Tourism&Hospitality Scholarships 174,000 Art in Public Places 21,000 Cultural Arts Council 1,866,000 OPERATIONS $ 283,749,000 CODE COMPLIANCE 6,488,000 PARKS&RECREATION 37,864,000 Adopt-A-Bench 20,000 PROPERTY MANAGEMENT 1100 i 000 Normandy Shores 297,000 Biscayne Point 223,000 Miami City Ballet 22,000 PUBLIC WORKS 15,391,000 Sanitation 22,420,000 Sewer 52,415,000 Stormwater 31,998,000 Water 36,915,000 Waste Haulers 70,000 CAPITAL IMPROVEMENT PROJECTS 5,327,000 PARKING 55,532,000 5th&Alton Garage 650,000 7th Street Garage 2,891,000 FLEET MANAGEMENT 12,938,000 TRANSPORTATION 11,068,000 People's Transportation Plan 4,158,000 PUBLIC SAFETY $ 208,202,000 POLICE 115,174,000 Police Confiscations-Federal 280,000 Police Confiscations-State 106,000 Police Unclaimed Properly 29,000 Police Training 25,000 Police Crash Report Sales 25,000 Red Light Camera 1,313,000 FIRE 90,647,000 E-91 1 603,000 COMPOSITE EXHIBIT A TOTAL EXPENDITURES BY FUND AND DEPARTMENT Fiscal Year 2020 G.O.DEBT SPECIAL INTERNAL FUNCTION/DEPARTMENT GENERAL SERVICE RDA ENTERPRISE REVENUES TOTALS SERVICE CITYWIDE ACCOUNTS $ 10,494,000 CITYWIDE ACCTS 9,227,000 CITYWIDE ACCTS-Normandy Shores 267,000 CITYWIDE ACCTS-Operating Contingency 1,000,000 Transfers $ 4,008,000 Info&Comm Technology Fund 300,000 Pay-As-You-Go Capital 2,939,000 Capital Renewal&Replacement 769,000 G.O.DEBT SERVICE 11796 000 $ 11,796,000 RDA-City TIF Transfer only 'Th, 'tr 31,202,000 $ 31,202,000 TOTAL-ALL FUNDS $ 350,143,000 $ 11,796,000 $ 31,202,000 $ 229,282,000 $ 119,922,000 $ 742,345,000 $ 98,924,000 less Transfers 173,071,000) GRAND TOTAL-ALL FUNDS $ 669,274,000 FY 2020 APPROPRIATION BY FUND TYPE $400,000,000 — - $350,000,000 $300,000,000 $250,000,000 $200,000,000 ---- $150,000,000 $100,000,000 $50,000,000 $- TOTAL-ALL FUNDS General Fund Enterprise Fund Internal Svcs Fund Debt Service U Special Revenues RDA EXHIBIT B CERTIFICATION I, Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the aforementioned proposed request for expenditures from the City of Miami Beach Police Confiscation Trust Fund, for the FY 2019/20 fiscal year providing funds for expenditures, complies with the provisions of Section 932.7055(4) (a), Florida Statutes, and the Guide to Equitable Sharing of Federally Forfeited Property for Law Enforcement Agencies. Richard Chief of Police Miami Beach Police Department StItet Date EXHIBIT B Miami Beach Police Department Confiscations - Federal & State Funds FY 2020 Proposed Budget Federal Funds (603): FY 2020 Proposed Budget Organizational Development Travel & Off-site Testing $ 70,000 Bulletproof Vest Partnership 70,000 Training Supplement to LETTF 140,000 Total Federal Funds (603) $ 280,000 State Funds (607): FY 2020 Proposed Budget Costs connected with the prosecution/processing of forfeitures. $ 20,000 Crime Prevention initiatives & School Liaison Projects 15,000 AR Rifle Program/initiative- City's match for reimbursement of rifles at $500. 15,000 Departmental training and operational equipment 56,000 Total State Funds (607) $ 106,000 Total Federal & State Funds $ 386,000 EXHIBIT C CERTIFICATION I, Richard Clements, Chief of Police, City of Miami Beach, do hereby certify that the aforementioned proposed request for expenditures from the City of Miami Beach Police Training & School Resources Fund, for the FY 201 9/20 fiscal year, to provide funds for the education of police personnel at various schools, conferences, and workshops and for the purchase of training and operational supplies, is in accordance with the guidelines established by the Division of Criminal Justice Standards and Training, as provided by Section 938. 15 and 943.25, Florida Statutes. Richard Clements Chief of Police Miami Beach Police Department Ie Ig Date EXHIBIT C Miami Beach Police Department Police Training and School Resources Fund FY 2020 Proposed Budget Police Training and School Resources Funds (608): FY 2020 Proposed Budget Education of police personnel at various schools, conferences, and workshops, as well $ 25,000 as training and operational supplies Total Funds $ 25,000 EXHIBIT D Miami Beach Police Department Unclaimed Property Account FY 2020 Proposed Budget Special Revenue Funds: FY 2020 Proposed Budget Community Activities $ 16,000 Law Enforcement Equipment and Supplies 8,000 Facilities Maintenance 5,000 Total Funds $ 29,000 EXHIBIT E Cultural Arts Council Grant Recommendations FY 2020 Recommended Miami Beach Cultural Anchors FY 2020 Funding Florida International University- Miami Beach Urban Studios $ 24,000 Florida International University- Wolfsonian $ 29,000 Florida International University-Jewish Museum of Florida $ 23,000 Friends of the Bass Museum, Inc. $ 29,000 Friends of the Miami-Dade Public Library, Inc. $ 8,000 Miami Beach Film Society (Miami Beach Cinematheque) $ 20,000 Miami Beach Garden Conservancy $ 21,000 Miami City Ballet $ 23,000 Miami Design Preservation League $ 23,000 Miami New Drama $ 24,000 New World Symphony $ 30,000 O'Cinema (Living Arts Trust) $ 19,000 Oolite $ 27,000 The Holocaust Memorial Committee, Inc. $ 24,000 The Rhythm Foundation, Inc. $ 24,000 SUBTOTAL $ 348,000 Recommended Miami Beach Cultural Presenters FY 2020 Funding FILM Center for r the Advancement of Jewish Education (CAJE) $ 20,000 Inffinito Art & Cultural Foundation, Inc. (Brazilian Film Festival) $ 18,000 Italian Film Festival ( Cinema Italy) $ 18,000 Miami Gay and Lesbian Film Festival, Inc. $ 19,000 SUBTOTAL $ 75,000 MULTI-DISCIPLINARY FUNDARTE, Inc. $ 18,000 Miami Light Project $ 15,000 National Foundation for the Advancement in the Arts, Inc. (Young Arts) $ 19,000 University of Wynwood, Inc. (O,Miami) $ 19,000 SUBTOTAL $ 71,000 THEATER Fantasy Theater Factory $ 17,000 Juggerknot Theater Company $ 18,000 SUBTOTAL $ 35,000 EXHIBIT E Cultural Arts Council Grant Recommendations FY 2020 VISUAL ARTS Bas Fisher Invitational, Inc. $ 18,000 Edge Zones $ 14,000 South Florida Composer Alliance $ 17,000 SUBTOTAL $ 49,000 OPERA Florida Opera Prima, Inc. $ 11,000 The Opera Atelier $ 10,000 SUBTOTAL $ 21,000 DANCE Ballet Flamenco La Rosa, Inc. $ 18,000 Cuban Classical Ballet of Miami Corp. $ 14,000 Miami Hispanic Ballet Corp. $ 14,000 Peter London Global Dance Company, Inc. $ 15,000 Siempre Flamenco, Inc. $ 11,000 The Dance NOW! Ensemble, Inc. $ 19,000 SUBTOTAL $ 91,000 MUSIC Community Arts and Culture, Inc. $ 18,000 Global Arts Project $ 18,000 Miami Children's Chorus, Inc. $ 9,000 Miami Music Festival $ 19,000 Nu Deco Ensemble, Inc. $ 20,000 Orchestra Miami $ 11,000 Patrons of Exceptional Artists, Inc. $ 19,000 Power Access, Inc. $ 18,000 Seraphic Fire $ 16,000 South Beach Chamber Ensemble, Inc. $ 12,000 SUBTOTAL $ 160,000 SUBTOTAL $ 502,000 FY 2020 Budget TOTAL $ 850,000 EXHIBIT F MBVCA FY 2019/2020 WORKPLAN AND BUDGET ADMINISTRATION RECOMMENDATION Adopt the Budget ANALYSIS BACKGROUND The Miami Beach Visitor and Convention Authority(MBVCA) was created and exists pursuant to Chapter 67-930 of the Laws of Florida and Sections 102-246 through and including 102-254 of the Code of the City of Miami Beach (CMB). According to Sec. 102-251,the MBVCA is to take"all necessary and proper action to promote the tourist industry for the city, including but not restricted to causing expert studies to be made, promotional programs, the recommendations and development of tourist attractions and facilities within the city, and to carry out programs of information, special events, convention sales and marketing, advertising designed to attract tourists, visitors and other interested persons."The MBVCA also has the duty of making all necessary rules and regulations for the efficient operations of the authority. The MBVCA is a seven-member authority. Each member is appointed by the City of Miami Beach Commission, with the goal of encouraging, developing and promoting the image of Miami Beach locally, nationally and internationally as a vibrant community and tourist destination. To this end, the MBVCA strategically focuses its funding investments in a balanced manner, fostering outstanding existing programs, stimulating new activities, and encouraging partnerships. The MBVCA is committed to a careful, long-term plan for allocation of resources to build the uniqueness of Miami Beach as one of the world's greatest communities and tourism destinations. A budget revenue projection is provided to the MBVCA by the City of Miami Beach Budget Office annually based on 5% of the 2% Resort Tax, less 4% for administrative allowance. On an annual basis the MBVCA must provide the City with a budget, on City forms, based on this projection as outlined in Sec. 102-252, before October 1S` The MBVCA normally budgets funding below the City's projection,as the collection of funds can differ substantially from projection, such as the result of unanticipated problems like an airline strike, terrorism, economic issues or storms. In 2008, revenue collections came in $48,000 under estimated projection, and in 2001 the revenue collection was down approximately$300,000 from projection. When and if there are unallocated funds remaining at the end of the budget year, those funds are either rolled over and allocated in the next budget year,or retained in MBVCA accounts for future reserves, endowment funding; to address any funding reductions in future years. In 2001, by statute, the MBVCA began investing in the creation of an endowment fund. The MBVCA is required by law to maintain reserve bank accounts in approved public depositories, with sufficient reserves to cover one year of funding,which it does. Reserves are maintained to pay grant recipients(contracted) for the previous program funding cycle, and to ensure that sufficient funds can be invested to stimulate tourism in the future. The level of reserves was modified in 2011 in order to maximize the value and impact of tourism directed funds. The MBVCA submits an annual Program of Work to the CMB as required by Sec. 102-281. FY 2018/2019 REVIEW/TOURISM ADVANCEMENT PROGRAM (TAP) The MBVCA Tourism Advancement Program (TAP) was established to promote Miami Beach as a sophisticated tourist destination by increasing the number of visitors; through enhancement of visitors' experiences; through the allocation of funds granted to events or programs that bring visitors to the CMB and strengthen the CMB brand. In fiscal year 2018/2019, the MBVCA funded the TAP in nine categories, including: Cultural Tourism, Development Opportunities, Film Incentive, Initiatives, Major One Time Special Event, Special Events Recurring, Special Projects, Special Projects Recurring, and Tourism Partnerships. In 2018, the MBVCA continued to fund 1 EXHIBIT F MBVCA FY 2019/2020 WORKPLAN AND BUDGET projects, utilizing funds rolled over from several years past. A total of$1,028,575 was awarded in FY 2018/2019, compared to $1,278,750 in FY 2017/2018. The decrease in awards reflects rescinded events, due to non-compliance or cancellation; repeat events that could not meet the grant application criteria; deadlines that could not be met, and large events that did not return to Miami Beach. Grants funded in partnership with the CMB are critical, branded tourism-related programs, such as the South Beach Wine & Food Festival and UNTITLED. Art Fair Miami Beach; both examples of events whose beginnings in Miami Beach stem from grants provided by the MBVCA; events that could easily be recruited by other destinations. FY 2019/2020 TOURISM ADVANCEMENT PROGRAM The MBVCA strategically focuses funding to maximize tourism and brand, to improve Miami Beach by focusing on events and projects that generate significant publicity,strengthen brand and increase tourism (generating critical resort taxes for Miami Beach).The Board pays significant attention to marquee events. Review process: For over a decade, the MBVCA has used a multi-level review process for its grant program and the process is reviewed annually. The process includes a mandatory pre-proposal staff conference regarding MBVCA policies and procedures and TAP. During the interview, MBVCA administration advises each potential applicant regarding the eligibility and appropriateness of the proposed project and determines the grant category best suited to the potential applicant. Once it is determined that the project is eligible, the MBVCA administration provides further detail, including required attachments and relevant meeting dates and deadlines and access to the online Application Portal. The applicant is provided with an overview of the application submission process. All applications are submitted through the online Application Portal in a multi-step format. All grant formats and policies are available on the MBVCA website. By Florida law, all MBVCA meetings are advertised and open to the public; all records are public records. Annually, the MBVCA Board reviews and refines grant guidelines with respect to efficacy and effectiveness. In FY 2012/2013,the MBVCA implemented changes to its funding caps and declining scale.The new declining scale and funding caps allowed the MBVCA to diversify their funding into other areas and initiatives as requested by the City administration and/or the Board. In FY 2019/2020 the MBVCA voted to lower the criteria for the Major One Time Special Event and Special Events Recurring grant categories requiring a total of 275 hotel room nights to be confirmed, along with the 1,000,000 contracted media impressions. The viewership criteria remained at 1,000,000.The Special Projects and Special Projects Recurring hotel room night requirement was lowered to 2,000 with the media impressions requirement decreased to 150,000,000. The grant criteria guidelines were reviewed for clarity and accuracy, requiring fully executed agreements and contracts to be submitted prior to proceeding with the next step in the application process. The application requires hotel room block agreements; media contracts, and/or broadcast/cable/TV contracts to in order to proceed with the grant submission. The criteria must be confirmed before and after funding is awarded. Grant applicants must meet two of the three criteria in place for each of the MBVCA grant categories. MBVCA grants are paid upon performance; therefore,grantees are required to provide post-performance reports in the form of reservation or pick-up reports from Miami Beach hotels; impressions reports garnered from the organization's PR Firm,or accompanied by third party confirmation from a media monitoring/press clipping service such as BurrellesLuce to prove media impressions,and a broadcast post-performance report from a third party reporting delivery of Adult 18+ and Households (HH) in Thousands (000) from Nielsen, Over The Top (OTT), or Comscore/Rentrak for viewership. The MBVCA guidelines and application process place emphasis on defining and measuring the economic impact of each event, as well as considering the impact and value of marketing, publicity, and television origination/viewership. Questions concerning the economic impact of the program, including requiring an 2 EXHIBIT F MBVCA FY 2019/2020 WORKPLAN AND BUDGET explanation of various aspects of the marketing plan, and how the numbers of hotel room nights are calculated and where they are contracted,are also required as part of the application.The event's or organization's publicity plan, community and residential involvement, and/or special residents' considerations must also be provided. Standardized recap sheets and point systems have been developed to give each applicant a score that rates potential success. In 2016/2017,a revamped point system was implemented to be more closely aligned with the MBVCA's grant criteria and will continue to be utilized in FY 2019/2020. Using this tool, the MBVCA can better evaluate the applicant's long-term commitment to the community;commitment to brand enhancement;value to tourism, and economic impact. The MBVCA Board votes on each specific and individual grant, and evaluates the grant request,funds available, and possible extenuating circumstances after a formal presentation is made by the grant applicant to the Board.A question and answer period follow, with further discussion as needed. RECURRING PROJECTS: The MBVCA has a current policy in place to fund recurring projects on a declining scale. The declining scale encourages recurring events to recruit corporate and private sponsorship and; therefore, not solely rely on MBVCA funds as a means of sustaining the event year after year. The award category establishes funding caps for recurring events, funding that can be reduced based on the maximum request for the specific grant category. Below is the current scale, implemented in FY 2012/2013; applicable to non and for-profit agencies.The declining scale will remain in place for FY 2019/2020. Year 1 Initial Grant Award Year 2 No more than 80%of Eligible Request Year 3 No more than 70%of Eligible Request Year 4 No more than 60%of Eligible Request Year 5 New Cycle Begins CATEGORIES: TAP funds are currently awarded in seven categories, including: Development Opportunities, Film Incentive, Initiatives, Major One Time Special Event, Special Events Recurring, Special Projects, Special Projects Recurring, and Tourism Partnerships.The MBVCA has developed pre-eligibility criteria for grants within these categories.The criteria allow staff to determine eligibility and the appropriate grant category. Applicants must meet two of three of the criteria noted Grant Category Contracted Contracted Media Contracted Television and/or Hotel Room Nights Impressions Cable Broadcast Development 75 200,000 500,000 Opportunities Film Incentive* 250 N/A N/A Major One Time Special 275 1,000,000 1,000,000 Event Special Events Recurring 275 1,000,000 1,000,000 Special Projects 2,000 150,000,000 15,000,000 Special Projects 2,000 150,000,000 15,000,000 Recurring Tourism Partnerships 200 500,000 5,000 (visitors/attendees/participants) *Specific requirements are in place for the Film Incentive Grant Program. 3 EXHIBIT F MBVCA FY 2019/2020 WORKPLAN AND BUDGET Budget Budget(TAP)FY2019/2020: The MBVCA has budgeted$1,945,000 for FY 2019/2020 for its Tourism Advancement Program which reflects 60% of the total budget. This grant funding reflects an increase of$211,500 from FY 2018/2019. This increase is due to an increase in the amount requested from some repeat applicants being moved to the top of declining scale as well as the introduction of the Partnerships program and the allocation for the Film Incentive Program. • The Tourism Partnerships category is budgeted at $90,000, reflecting 3% of the total budget for FY 2019/2020. The category currently includes applicants at the maximum request cap of $30,000. Four applications are anticipated to be received. • The Major One Time Special Event category, representing 9%of the total budget, is budgeted at$295,000 in FY 2019/2020.The MBVCA expects six to seven new events to apply at a maximum request of$45,000 each.The MBVCA works tirelessly to stimulate and recruit new events and is willing and prepared to fund valuable tourism and brand related events.In fact,the MBVCA works with all partners,city leadership and media to solicit appropriate new projects. New applicants are expected to include the Miami Beach Pop Festival, Celebrity Beach Soccer Match, FIBEGA, Slamdance Film Festival, and two to three additional projects. • The Special Events Recurring category, reflecting 24%of the total budget,has been calculated at$786,000 for FY 2019/2020 based on the established declining scale and the number of applicants anticipated to return. • The Special Projects category is budgeted at$90,000 with one applicant expected at the maximum request of$90,000 representing 3%of the total budget. • The Special Projects Recurring category is budgeted at$374,000 and represents 11%of the total budget. Anticipated applicants include the Orange Bowl Marketing Campaign; Lifetime Miami Marathon, Half Marathon, and Tropical 5K; the Food Network & Cooking Channel South Beach Wine & Food Festival; Paraiso Miami Beach; and Winter Music Conference. These events, recruited and sustained by the MBVCA, are all marquee events and annually fill the City's hotel rooms. • The Development Opportunities category is budgeted at $60,000 for FY 2019/2020, representing 2% of the budget; in anticipation of 2 applicants at the maximum request of$30,000 each. • The Film Incentive category is budgeted at$250,000 for FY 2019/2020 representing 8%of the budget Partnerships • Cultural Tourism Program is budgeted at $165,000 for FY 2019/2020 representing 5% of the budget in anticipation of 2 new projects.This new and improved program is a partnership between the City of Miami Beach Cultural Arts Council and the MBVCA to attract between 1 -3 citywide projects that highlight the entire destination by adding a niche to the wide array of reasoning for visiting the destination. • Tourism Enrichment Projects include the continuation of the Forbes Travel Guide Hospitality Training,both live and online formats, offered free of charge to Miami Beach hospitality employees. The live training sessions will be offered 2 times a year with the webinar offered year-round to ensure all Miami Beach hospitality employees benefit from this valuable training. Another project is the Miami Beach Visual Memoirs Project that was started in 2011/2012 to record, catalogue and warehouse personal and eyewitness accounts of the history of the City of Miami Beach. The deliverables included a recorded detailed history of Miami Beach through personal interviews, creating collateral materials about the history of Miami Beach and identifying comprehensive exhibit concepts that can be implemented to execute a comprehensive visual memoir library and promotional campaign. 4 EXHIBIT F MBVCA FY 2019/2020 WORKPLAN AND BUDGET The Miami Design Preservation League(MDPL) in partnership with Close-Up Productions has conducted a total of 130 interviews to date. In previous years, components have included an exhibit that was open to the public daily and free of charge, initially from mid-October through late November 2012, re-opening during Art Deco Weekend 2013. The documentary played on a loop in the lecture hall portion of the Art Deco Welcome Center. An educational component was also developed that included a video and teacher guide for Miami Beach Middle Schools and used as a model for other educational videos to be used with Elementary and High School students. Videos were prepared for archival as part of a statewide university consortium. A digital promotional portal showcasing the video archive with links highlighting other Miami Beach historical resources and housed at institutions in Miami Beach and Miami Dade County,were also developed.The"Windows on Miami Beach" portal generated local interest and support through school contests and online displays created by students and portal partners; daily and weekly calendars of partners' events; social media linkages that drove people to the new website and its resources;easier access to the interviews,educational videos and curricula produced by the Visual Memoirs Project; patronization of museums and historic sites on Miami Beach, and promoted Miami Beach as a tourist destination through historic and artistic connections. Additionally,the project developed a video on Barbara Baer Capitman, "Barbara's Crusade",that premiered during Art Deco 2017.The project's website,miamibeachvisualmemoirs.com,was rebuilt for new and readily expandable internet access. The project stored archives through FIU's Digital Archive continued to expand full-length interviews in an effort to stimulate interest in Miami Beach's history and historic venues. The social media exposure attracted nearly 500 followers on the project's Facebook page. The ON-MiamiBeach.com Portal added a separate "Learning and Teaching"section that included links to current videos and mini co-curations and videos about Miami Beach by the portal partners and students. The Project has continued to enhance its community and visitor awareness of the Portal through partner organizations' cross-promotional efforts and increased social media integration. New interviews continue to take place; thereby, augmenting the existing database. In addition, an architectural discussion was mounted at the Wolfsonian Museum during Art Deco Weekend 2018 that included leading architects discussing preservation architecture and the combining of styles within the expansion on Miami Beach. Most recently, the project expanded its distribution on cable, social media, digital libraries, and their linked websites.A YouTube channel was also launched, and an additional 10 interviews were also conducted. The Tourism Enrichment Projects category is budgeted at$80,000 for FY 2019/2020, representing 4%of the total budget. Initiatives The MBVCA expects to support new initiatives in FY 2019/2020. Strategic plans,goals and initiatives are developed through consultation;the result of ongoing communications with the Mayor, Commission,and City Administration. Public Relations Initiative In FY 2013/2014, the MBVCA issued a Request for Qualifications (RFQ) for a P.R. agency of record to enhance Miami Beach's image, after their initial Request for Proposals (RFP) issued in FY 2011/2012. The MBVCA selected Hill & Knowlton/SAMCOR (H+K) to support the MBVCA efforts by continuing to increase brand awareness through strategic media outreach to consumer and travel trades, major event recruitment, and business and corporate communications programs. There is an allotment of$250,000, representing 8% of the total budget, towards this effort. The current contract with H+K runs through September 30, 2020 in FY 2019/2020. Objectives include increased public relations or tourism related activities in CMB; recruitment of new events and meetings; improvement of CMB global reputation, and the activation and population of all the "Experience Miami Beach" social media 5 EXHIBIT F MBVCA FY 2019/2020 WORKPLAN AND BUDGET handles. H+K has an extensive presence in the US and internationally. The agency's ability to network and leverage its global relationships is crucial to the growth of the 'Miami Beach' brand. H+K created and distributed a total of 15 press releases and pitches during their first year as agency of record, garnering 3,416,581,560 media impressions and 12 press releases during their second year, generating 3,913,341,910 media impressions. In their third year, H+K generated 2,783,369,818 media impressions through the issuance of 12 press releases and a Harris Poll Survey that was conducted to determine why people visit Miami Beach. During their fourth year, H+K developed and released a total of 12 press releases and 1 pitch, generating a total of 1,492,734,059 media impressions,valued at$15,615,214.75.During its fifth year H+K wrote and released 12 press releases,generating 1,410,465,887 media impressions,valued at$15,638,438.52. During its sixth year, a total of 15 press releases were written and distributed, generating 1,272,729,422 impressions valued at $14,353,222.76. During their seventh and most recent year,a total of 15 press releases and 1 Audio News Release (ANR) were distributed generating 1,302,477,118 impressions valued at$1,583,728.46. During their eighth, and most recent year, H+K has written and released a total of 13 press releases and generated a total of 1,042,610,221 impressions with a value of$1,041,811.24. Destination Marketing The Destination Marketing allocation reflects a 3%of the total budget for FY 2019/2020.This allocation provides for the additional placement of stories and press releases on the PR Newswire as well as the continuation of our Blogger Program, FAM trips, and online sweepstakes to promote increased activity on our social media channels that will be implemented in FY 2019/2020. App Marketing The MBVCA wishes to provide visitors with timely and relevant information about the City of Miami Beach; its public and private attractions,services,hotels,businesses,and events in order to enhance visitors' (and residents') experiences. Visitors to Miami Beach-all visitors worldwide—are increasingly using technology to navigate cities or make decisions about leisure experiences, dining, parking, entertainment and travel in general. Worldwide, technology is king. Many visitors already use the free Miami Beach Wi-Fi service, CMBWiFi, to access the information they need at select public locations around town. Miami Beach visitors and residents are using smartphones and tablets to communicate and acquire information to make these kinds of decisions on-the-go. It is now critical for these visitors and residents to have access to mobile applications (Apps) that can help them obtain the information they need to make timely and informed decisions. A new version of the App, Miami Beach Information (MBI), was released in fiscal year 2015/2016 for both Android and i0S platforms. The latest version of MBI included new and exciting features for the end-user. The newest features included a side-swipe feature; listing the information in an A-Z format; the addition of new categories that included Shopping, Nightlife, Art & Culture, and Restaurants, and the creation of "My Miami Beach" section where users can add events, photos, and itineraries as they navigate the App. In addition, the App features a "Deals" section that has special promotional rates or offers developed by MBVCA grantees.This cross promotional effort increases the number of downloads the App receives, while also assisting with the promotion of MBVCA-funded events. The promotions in the "Deals" section were also posted to the various MBVCA social media pages such as Facebook,Twitter, and Instagram. The App has now been downloaded nearly 14,000 times since 2015,across both mobile platforms. Approximately half of all downloads come from European users seeking to learn about Miami Beach. The first version of the App was released in FY 2013/2014 and continues to be offered free of charge. IT Development The MBVCA's preliminary review of opportunities and needs was initiated in spring 2011 in consultation with area experts, and subsequent to a public meeting sponsored by the MBVCA, as a situational analysis. The MBVCA released an RFP in January 2012 and awarded a one-year contract to Just Program LLC dba Solodev on May 22, 2012. The purpose of the RFP was to develop a Miami Beach-focused web-based digital content management 6 EXHIBIT F MBVCA FY 2019/2020 WORKPLAN AND BUDGET system (CMS)and modifiable database to support third party mobile applications via an application programming interface (API). Currently, the API is fully functional with 252 different categories of businesses, each averaging 90 different services and amenities. Web and App developers are able to use these attributes to create new and exciting experiences for their end-users. A total of$30,000 or 1% of the overall budget has been allocated in FY 2019/2020 towards IT development, to add additional categories to expand the API database to include local non-business information that can be useful in App development such as beach access roads, public restrooms, and lifeguard stands. A total of$10,000 has been allotted to market and promote the API/App through ads for placement on MBVCA social media channels. in FY 2019/2020, representing less than 1%of the total budget. Research and Development The MBVCA will develop a strategic list of major events worldwide as the result of ongoing communications and consulting with all partners. We expect to investigative some of these events with the goal of the development of a new major event for the destination. The MBVCA has budgeted $5,000 of the total towards this effort. Projected Cash Flow Reserve The MBVCA has budgeted $2,000 of the total budget, for cash flow reserve in FY 2019/2020. The City of Miami Beach allots resort tax payments to the MBVCA a month after its collection; therefore, as a fiscal responsibility, the MBVCA has built in a projected cash flow reserve to its budget to ensure that all grants awarded will have the necessary funds to be reimbursed upon proper request and documentation. Administration and Overhead The MBVCA's administration and benefits costs are budgeted at$449,500 for FY 2019/2020.This figure represents 14%of the total budget. The overhead allocation is budgeted at$215,500 which reflects 7%of the overall budget. The increase from FY 2018/2019 is attributed to the cloud information hosting and redundancy, the addition of office security measures and staffing a full office. The total administration and overhead are 21% of the total budget. Rollover A total of$375,000 will be rolled over from FY 2018/2019 into the FY 2019/2020 MBVCA budget to assist in funding special projects. This rollover of funds is primarily from the grants that were either not awarded and/or were rescinded for noncompliance. CONCLUSION During their August 7, 2019 meeting, the MBVCA Board recommended the Mayor and City Commission adopt the MBVCA Budget for FY 2019/2020 in the amount of$3,315,000 as reflected in Exhibit A. 7 o a° d° eE a° 2' ecf. \ e 0 2° o e 3' d' 2° o o e 2° e ze 3: e o ,..1 N O N en N en CO N N to d N co en O .-4 ti d , e-1 0 .--1 O0 OOpO0 O O CD O O O O0 0 0 O O 0 OO O0O 0 O 0 N 1O O O W tn.' a0 M C Di O O a0 O M .ti V) O tri- .-i tD V1 u n N N N N en l0 .y 01 01 H N d en N N l0 Z .-1 N .-i N N Q 2 Q V1 V1 A.O. N V1 N VF N N VT V1 VT VT N N VT V1 In VT N 1/1 VT N V1 V1 VT N } F- O O O O O O O O O O O O O O O O O O O O O O O O O O O 0 2 o O 0 O o O O O O O 0 0 O O 0 O O 0 0 O 0 0 o O O op o 0 N OOO `n O VVI O O Lei O O 0 O 0 0 O O O O vl to O d O O vi O O O vi O ,n O O O 0 O O 00 O O W O Lei' N n O 1 Lu u1 N N N d N d N N D1 Cil co Q1 N N co d lD a0 d Vl O rH M Q1 In Vl rn O en al en d N co N N en N ti N N e-1 M O O N M .-1 M Q 0: N Z D.. 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O 7 V V V N fa - v is Y a) f6 a) — Q c o D a a CO o O f0 a a) a, E >y x 3 l7 ,a '^ o_ O - o .o „° I- O ¢ D. 1- 4 0 u H , 2 ,n in in ii O F-- ¢ U I- H Z 2 0 Q I- h-- - ¢ 0. N O1.- O 1.-- W H 2 w Z Z U./ D F W CC L>." X ¢ Q Q WCC 0. 2 0 Resolutions - R7 B MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 25, 2019 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2020. RECOMMENDATION See attached Memorandum. Applicable Area Citywide Is this a Resident Right to Does this item utilize G.O. Know item? Bond Funds? Yes No READING 5:01 p.m. Second Reading Public Hearing Legislative Tracking Office of Management and Budget ATTACHMENTS: Description o MEMO - FY 2020 Final Genera! Fund Budget- Second PH o Resolution Page 322 of 540 MIAMI BEAC City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139,www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Dan Gelber and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: September 25, 2019 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FINAL BUDGETS FOR THE GENERAL, G.O. DEBT SERVICE, RDA AD VALOREM TAXES, ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS FOR FISCAL YEAR 2020 ADMINISTRATION RECOMMENDATION The Administration recommends that the City Commission adopt the attached Resolution which establishes the final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2020. PROCEDURE As outlined in the companion General Operating Millage Agenda Item, Section 200.065, Florida Statutes, specifies the manner in which budgets are adopted. First, the final millage rate for both the general operating and debt service is adopted, then immediately thereafter, the final budgets by fund are adopted. The attached Resolution adopting the final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds for Fiscal Year 2020 is, therefore, presented to you at this time for adoption. Additional details are contained in the Budget Message included in the Proposed Fiscal Year 2020 Operating Budget document; however, highlights of that document are outlined below. GENERAL FUND BUDGET DEVELOPMENT As in past years, the Proposed Work Plan and Budget was developed through an intensive review process with our City Commission. Preliminary budget information was provided at the Commission Budget Workshop on May 21st, in meetings with the Finance and Citywide Projects Committee ("the Committee") on June 14th, July 19th, and July 26th The General Fund is the primary source of funding for the majority of City services. Revenues are derived from ad valorem property taxes, franchise and utility taxes, business license and permit fees, revenue sharing from various statewide taxes, user fees for services, fines, rents and concession fees, and interest income. Additionally, intergovernmental revenues from Miami-Dade County and Resort Tax contribute funding for tourist-related activities provided by General Fund departments. Page 323 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 2 At the May 21, 2019 Commission Budget Workshop and at the June 14, 2019 Finance and Citywide Projects Committee (FCWPC) 1St Budget Briefing, the Mayor and City Commission were briefed regarding the Preliminary Fiscal Year 2020 General Fund budget. The preliminary budget represents the cost of providing the same level of services as in the prior year and serves as the baseline of funding for the annual budget development process. Based on the 2019 Certified Taxable Values provided by the Miami-Dade County Property Appraiser's Office as of July 1, 2019, citywide values increased approximately $1.2 billion, or 3.1%, over the 2018 Certified Taxable Values, which resulted in an increase of $5.2 million in General Fund property tax revenues. Property taxes comprise approximately 54.1% of total Fiscal Year 2020 General Fund revenues and are a key driver of the proposed revenues. At the July 19, 2019 meeting, the Administration identified a combination of revenue and expenditure refinements, revenue enhancements, expenditure reductions/efficiencies, and expenditure enhancements. These recommendations, if approved by the Committee, would have resulted in a proposed unallocated General Fund surplus of$213,000. FY 2020 Balancing Strategies $ Preliminary Surplus/(Gap)as of July1St $ (4,411,000) Recommended Revenue Enhancements 792,000 Revenue Refinements 832,000 Expenditure Refinements 1,580,000 Recommended Recurring Expenditure Reductions/Efficiencies 1,592,000 Recommended "One-Time" Expenditure Reductions/Efficiencies 469,000 Recommended Expenditure Enhancements (172,000) Recommended "One-Time" Expenditure Enhancements (2,109,000) Use of Prior Year Fund Balance for"One-Time" Enhancements 1,640,000 Net $ 213,000 The Committee accepted the Administration's recommendations summarized above. Adjustments Subsequent to Budget Briefings Over the summer recess,the Administration further refined the Proposed Fiscal Year 2020 budget based on recommendations from the Budget Briefings, updated Fiscal Year 2019 third quarter projections, and refinements to recommended enhancements. These adjustments resulted in the changes below. Revenue Refinements: $259,000 • Finalization of calculation of General Fund Administrative Fees: $245,000 • Increase in RDA transfer to the General Fund based on finalization of RDA budget pursuant to 4th amendment to Interlocal: $14,000 Page 324 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 3 Expenditure Refinements: ($263,000) • Finalization of Internal Service Allocations: ($150,000) • Increase in Citywide FOP Excess Pension Plan budget based on additional costs projected for Fiscal Year 2020 per actuary: ($134,000) • Transfer of Art in Public Places (AIPP)Operating Expenditures to AIPP Fund: $21,000 Recurring Expenditure Enhancements: ($209,000) • Marchman Act Treatment Space: ($183,000) • Domestic Violence Emergency Shelter: ($21,000) • Youth Commission Legislative Action Days Program: ($5,000) One-Time Expenditure Enhancements: $638,000 • UM Wellness/Prep Clinic: $250,000 • City Hall Security Needs: $200,000 • Resilience Program Communications: $100,000 • Parks Cultural Events Programming: $50,000 • Seniors Got Talent Pilot Program: $38,000 FY 2020 Balancing Strategies $ Preliminary Surplus/(Gap) as of July 1st $(4,411,000) Recommended Revenue Enhancements 792,000 Revenue Refinements 1,091,000 Expenditure Refinements 1,317,000 Recommended Recurring Expenditure Reductions/Efficiencies 1,592,000 Recommended "One-Time" Expenditure Reductions/Efficiencies 469,000 Recommended Expenditure Enhancements (381,000) Recommended "One-Time" Expenditure Enhancements (2,747,000) Use of Prior Year Fund Balance for"One-Time" Enhancements 2,278,000 Net $0 PROPOSED FY 2020 GENERAL FUND BUDGET Based on the direction given at the various Budget Briefings during the summer, the budget adjustments made over the summer recess, the Administration proposes the Fiscal Year 2020 General Fund budget as note. below, which, if approved, will result in a balanced budget. September 11, 2019 Proposed Budget $ Revenues 350,043,000 Expenditures 350,043,000 Surplus I(Gap) $ 0 The charts below reflect the major revenue and expenditure categories of the Proposed Fiscal Year 2020 General Fund budget. Page 325 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 4 FY 2020 GENERAL FUND REVENUES Non Operating Other Revenues Charges for Services Miscellaneous Reve3.2! (incl.Golf Courses) 4.2% 4.39:nue 3.6% Intergovernmental 3.5% _ Property Tax Other Taxes 53.6%. 6.9% Licenses and Permits 8.7% RDA Contribution 1.3% Parking Contribution 0.3% Re;ort Tax Contribunon 10.5. FY 2020 GENERAL FUND EXPENDITURES Other 22.0'. Paltc, J2-9 N„iAts war k> Building 4.0% Parks&Recreation (including Golf courses) 10.8% 2 5.9'= Recommended Revenue Enhancements —Attachment A ($792,000) Attachment A reflects a listing of all proposed revenue enhancements along with detailed descriptions and those recommended. One General Fund revenue enhancement is being proposed and recommended for Fiscal Year 2020, which is the following: FY 2020 Revenue Enhancements Year 1 Indexing City Fees to Consumer Price Index 792,000 (net of Building Fees) Total $ 792,000 Recommended "One-Time" Expenditure Reduction/Efficiency — Attachment B ($469,000) As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for capital expenditures or one-time expenditures and not to subsidize recurring personnel, Page 326 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 5 operational and maintenance costs. The following General Fund item for Fiscal Year 2020 is considered one-time in nature, and as such, the savings realized would be used to increase the General Fund's transfer to the Pay-As-You-Go (PayGo) Fund. • One-Time Restructuring of Grounds Maintenance Contract: $469,000 The City's Grounds Maintenance Contracts are set to expire in early 2020. The Administration is proposing waiving bids and remaining with the same contractors and rates. The additional one-year extension of the existing grounds maintenance agreements would yield significant cost avoidance while minimizing the impact to operations, which is proposed to be utilized for"one-time" Fiscal Year 2020 enhancements. Recommended Expenditure Reductions/Efficiencies-Attachment B ($1,592,000) In addition to the one-time expenditure reduction above, Attachment B reflects a listing of all proposed Fiscal Year 2020 service reductions and efficiencies submitted by departments during the budget process, with detailed descriptions and those recommended by the Administration. The Fiscal Year 2020 General Fund reductions and efficiencies recommended by the Administration are comprised of the following: FY 2020 Reductions/Efficiencies $ Full-Time Part-Time Year 1 Positions Positions Efficiency of Vacant Full-Time and Part-Time Parks and 313,000 2.00 8.00 Recreation Positions Outsourcing of Miami Beach Tennis Center 182,000 3.00 4.00 (Net Impact assuming Effective Date of January 1, 2020) Efficiency of Contracted Security Guard Expenditures for City Hall Weekends, Commission Meetings, and 57,000 0.00 0.00 Miscellaneous Equipment Repairs and Maintenance Efficiencies in Miscellaneous Police Operating Expenditures 197,000 0.00 0.00 Efficiency of Vacant Full-Time Public Works Positions 169,000 3.00 0.00 Efficiency of Filled (1) and Vacant (1) Full-Time Fire 99,000 2.00 0.00 Department Positions Elimination of CodeRed Emergency Notification System 46,000 0.00 0.00 Efficiencies in Miscellaneous Fire Operating Expenditures 103,000 0.00 0.00 Elimination of 1% COLA in April 2020 for Positions over 111,000 0.00 0.00 $100,000 (Citywide-$141,000) Efficiency in Citywide Tuition Reimbursement Expenditures 100,000 0.00 0.00 Reduction in Human Resources ($5,0001, Tourism and Cultural Development ($5,000), and Public Works General 15,000 0.00 0.00 Fund ($5,000) Travel and Training Expenditures Vacant Full-Time Marketing and Communications Position 97,000 1.00 0.00 Vacant Full-Time Code Compliance Position and Reclassification of Assistant Director Position to Admin 92,000 1.00 0.00 Services Manager Position General Fund Impact of Recommended Internal Service 11,000 0.00 0.00 Department Reductions Total $1,592,000 12.00 12.00 Page 327 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 6 Recommended Expenditure Enhancements—Attachment C ($381,000) Attachment C includes a listing of all proposed Fiscal Year 2020 enhancements requested by departments during the budget process, with detailed descriptions and those recommended by the Administration. The following recurring General Fund enhancements are being recommended by the Administration for Fiscal Year 2020: • Marchman Act Treatment Space: $183,000 This enhancement will provide funding for the City to provide safe shelter and services for victims of domestic violence and/or homeless citizens seeking drug abuse treatment. This program will provide the City with access to three treatment beds on a year-round basis from a private provider with full wrap-around services at an average rate of$167 per day per assigned treatment bed which are anticipated to turn-over four times per year. • Living Wage: $104,000 This enhancement is in accordance with the recommendation from the Finance and Citywide Projects Committee's April 19, 2019 meeting to complete the three-year phase- in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1, 2020. • Domestic Violence Emergency Shelter: $21,000 This enhancement will allocate funding for the City to provide victims of domestic violence with temporary emergency hotel placement based on the projected needs of the Police Department (average of $150 per night for seven nights for twenty victims), which is intended to be a stop gap and will allow assigned advocates the opportunity to seek more permanent options such as relocation or shelter. • Youth Commission: $5,000 This enhancement will provide funding for the City of Miami Beach's Youth Commission (seven members) to annually attend and participate in the Legislative Action Days Youth Council Program in Tallahassee to become educated about City government along with represent and articulate the needs of youth within the Miami Beach Community. This was recommended by the Finance and Citywide Projects Committee at its June 2019 meeting and approved for funding by the City Commission at its July 17, 2019 meeting through Resolution 2019-30875. • Staffing of 26th Street Lifeguard Tower: $30,000 This enhancement will permanently staff the 26th Street Lifeguard Tower with two Full- Time Lifeguard I and two Full-Time Lifeguard II positions, which is currently being staffed by Ocean Rescue utilizing overtime since it was placed in that location November 1, 2017. The total cost of this enhancement is projected to be $249,000 in Year 1 and $315,000 in Year 2 and will be offset by savings in overtime and holiday pay overtime of approximately $219,000 annually. It is proposed that this enhancement be funded through an increase in the transfer from the Resort Tax Fund to the General Fund. • General Fund Impact of Recommended Internal Service Fund Enhancements: $38,000 This enhancement will fund the estimated General Fund impact of the proposed Living Wage enhancement on the Fiscal Year 2020 Internal Service Fund budgets in accordance with the recommendation from the Finance and Citywide Projects Committee's April 19, Page 328 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 7 2019 meeting to complete the three-year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1, 2020. Internal Service Fund budgets are completely allocated to the General, Enterprise, and Special Revenue Funds. Recommended "One-Time" Expenditure Enhancements —Attachment C ($2,747,000) As set forth by Resolution No. 2006-26341, the City can use one-time non-recurring revenue for capital expenditures or one-time expenditures and not to subsidize recurring personnel, operational and maintenance costs. The following General Fund items for Fiscal Year 2020 are considered one-time in nature, and as such, can be funded utilizing fund balance. In June 2019, the Administration enacted a hiring freeze as well as a freeze on City-funded travel and non-essential and non-construction expenditures, which is anticipated to result in one-time savings realized at fiscal year-end of 2019. As a result, the additional General Fund enhancements below, which are considered one-time in nature, are being recommended for funding utilizing the projected year-end Fiscal Year 2019 General Fund surplus, based on third quarter projections, as noted in the August 14, 2019 Letter to Commission (LTC 457-2019). • North Beach Community Redevelopment Agency (CRA) Plan: $35,000 On January 19, 2019, the Administration retained Business Flare, LLC to explore a Finding of Necessity for the potential creation of a Community Redevelopment Area (CRA) in the North Beach area of Miami Beach. Following completion and consideration of the Finding of Necessity, should the City move forward with the creation of a CRA in North Beach, there will be a need to prepare a Community Redevelopment Plan for the new area. • Economic Vitality Strategic Plan: $200,000 This enhancement will fund the development of a data-driven strategic planning process that will meet the following objectives: (1) create a forward-thinking economic vitality strategy for Miami Beach that encompasses existing conditions and competitive advantages, considers the City's unique position in the greater Miami region, and anticipates future market shifts in demographics and lifestyles; (2) refresh the mission, services and structure of the City's economic development department; (3) engage City staff, business and civic leaders, and other community stakeholders in a participatory process to develop the economic vitality strategic plan; (4) develop recommendations to guide economic vitality to enhance its value proposition for all community stakeholders. • South Beach Store Front Covers: $35,000 Funding for store front covers has been allocated during Fiscal Year 2019 for North and Mid Beach. This enhancement provides funding for South Beach to facilitate a holistic approach across the City. • Washington Avenue Parklets: $50,000 A parklet is a small park, plaza, or creative public space that is physically installed in an on-street parking space. On July 8, 2015, the Mayor and City Commission adopted Resolution No. 2015-29085, accepting the recommendation of the Land Use and Development Committee regarding the creation of a process and criteria for applications for parklets on a temporary basis, and further directing the Administration to develop criteria and a procedure for approval of parklets to be installed on a temporary basis on Page 329 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 8 Washington Avenue between 5th Street and Lincoln Road. This enhancement was submitted per the recommendation of the FCWPC at its May 29, 2019 meeting. • Small Business Development Programs: $75,000 The small business development programs will be dedicated to helping existing and new businesses grow and prosper by providing free and confidential consulting and no-or low- cost training programs. The programs may help create and retain jobs, secure loans, increase sales, win government contracts, develop strategic business/marketing plans, and more. • Pine Tree Drive Australian Pines Pruning: $123,000 This enhancement will fund Phase II which provides pruning of Australian Pines along Pine Tree Drive from 41st to 46th Streets. Phase I from 28th to 41st Street was funded in Fiscal Year 2019. The need for pruning is based on a consultant's report that identified that 80% of the trees require retrenchment pruning due to safety concerns. • Go Digital Program Implementation: $105,000 The Office of Housing and Community Services will be relocated to multiple sites, including an offsite trailer. Due to the limited space, the digitizing of files and documents will allow employees to easily access files and information in a timely manner. This enhancement will provide funding for two temporary employees to scan all documents/client files into a secured database for two years. • Camillus House Lazarus Project: $47,000 Due to the delay in launching the original one-year pilot of the Camillus House Lazarus Project in the City, a six-month enhancement is being requested. This enhancement will allow for Camillus House to deliver specialized outreach via the Project Lazarus Initiative to engage, assess, treat, and secure supportive permanent housing placements for persons who are chronically homeless and vulnerable in the City. These additional six months will allow the program to complete a year of services and obtain performance data and analyze the program for efficacy. • South Pointe Park Cutwalk/Government Cut Erosion: $200,000 This enhancement will provide funding for the City to engage a coastal engineering consultant to further evaluate the existing conditions, provide recommendations, obtain permits and prepare construction plans and specifications. • Sea Level Rise Impact Study: $300,000 This enhancement will provide for the Planning Department to further assess and plan for the potential impacts of flooding and sea level rise to the neighborhoods and complete the guidelines and regulations for the renovation, raising, and/or re-purposing of historic structures in the remaining low-lying areas of the City. • Re-Write City's Land Development Regulations: $400,000 This enhancement will provide for the updating of the City's Land Development Regulations (LDR)to eliminate inconsistencies and contravene sections of the City Code, which will simplify the Code and provide clarification on requirements and potentially faster turnaround times for permit and plans reviews. This is a one-time enhancement request that will span over a two-year period to complete. Page 330 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 9 • Conservation of the City's Public Art Projects: $70,000 This enhancement will increase Fiscal Year 2020 funding allocated for Art in Public Places (AIPP) to provide for conservation of the City's public art projects on an as needed basis. • Continuation of University of Miami PrEP Mobile Wellness Clinic Contribution: $250,000 This enhancement request was submitted for continuation of the City's support of the University of Miami's PrEP Mobile Wellness Clinic.As part of the Fiscal Year 2018 budget, the City provided the University of Miami (UM) with a one-time $250,000 contribution to support operational costs for a PrEP Mobile Clinic on Miami Beach to reduce the rate of new human immunodeficiency virus (HIV) infections on Miami Beach. This additional one- time enhancement of $250,000 for Fiscal Year 2020 will be used to continue services at the existing location and to expand the program to an additional location in the North Beach area. UM will use a portion of the funding to subcontract with Prevention305 for online outreach and to provide in-person assistance with navigation to a PrEP appointment. Funding is being proposed per the recommendation of the Finance and Citywide Projects Committee at its July 31, 2019 meeting as an additional "one-time" Fiscal Year 2020 contribution. • City Hall Security Improvements: $200,000 The Property Management Department in collaboration with the Miami Beach Police Department has identified physical vulnerabilities and solutions to enhance security in and around City Hall.A recently completed security assessment of the facility revealed several areas that can potentially be breached. To mitigate intruder attack, controls, physical retrofits, and policies can be implemented to fortify security, which are proposed to be implemented in two phases. For Fiscal Year 2020, it is recommended that Phase I be implemented, which includes: (1) installation of access control panels in interior elevators, stairwells, walkway gates, and walkway bridges; (2) installation of intruder stops on interior doors; (3) first responder/public safety master card access; (4) evacuation plans; and (5) low countertop glass protection in Human Resources and Public Works. • Resilience Program Communications: $100,000 This one-time enhancement will continue marketing and communications outreach that began in Fiscal Year 2019 regarding Citywide resilience efforts with residents and the community to better understand resiliency concepts and what the City of Miami Beach is doing to remain resilient. Funds would be used primarily for community meetings, direct mailings, and targeted marketing. • Cultural Events Programming: $50,000 This enhancement will provide funding of the following events and associated expenditures as a one-time pilot for Fiscal Year 2020: (1) 2-day Vegan Festival including restaurant crawl in North Beach and various food booths to be held in North Beach; (2) Two small scale Black History Month events; and (3) Full-day festival to produce the City's first "Juneteenth" event in North Beach. • Seniors Got Talent Event: $38,000 This enhancement will provide for an annual musical variety and talent show "pilot" per direction from the Finance and Citywide Projects Committee at its July 19, 2019 2nd Budget Briefing, which will be provided at no cost to residents, to be held at the Miami Beach Convention Center for Miami Beach seniors. Event details include a sit-down Page 331 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 10 dinner, entertainment, and a talent competition featuring musical performances, comedy, dancing, poetry, etc. Parking and RDA Fund Transfers to the General Fund Is it important to note that the Administration's long-term objective is to reduce the subsidy from the Parking Enterprise Fund to the General Fund in order reduce the burden on the Parking Enterprise Fund. Due to fiscal constraints, the Administration is recommending that the Fiscal Year 2020 transfer from the Parking Enterprise Fund to the General Fund remain consistent with the Fiscal Year 2019 contribution of$1.2 million. Similarly, the Administration is recommending that the transfer from the City Center Redevelopment Agency (RDA) Fund remain consistent with the Fiscal Year 2019 contribution of $4.4 million. These RDA funds became available through approval of the Fourth Amendment to the Interlocal Agreement between the City of Miami Beach, the Miami Beach Redevelopment Agency, and Miami Dade County. Like the Parking Enterprise Fund, the City's long-term objective is to reduce the General Fund's reliance on this funding from the RDA over the next three years during each budget development cycle. Fiscal Year $ Parking $ RDA Contribution Contribution FY 2011 3,600,000 0 FY 2012 7,200,000 0 FY 2013 7,200,000 0 FY 2014 8,400,000 0 FY 2015 8,400,000 0 FY 2016 8,400,000 0 FY 2017 6,400,000 0 FY 2018 4,400,000 1,079,000 FY 2019 1,166,000 4,400,000 FY 2020 1,166,000 4,414,000 Use of Resort Taxes to offset Tourism Eligible Expenditures in the General Fund Based on an outside cost allocation study completed in Fiscal Year 2019 using actual expenses for Fiscal Year 2018, the study estimated that there are approximately $149.6 million in eligible Resort Tax expenditures in the General Fund. These include expenditures associated with police officers serving entertainment areas; a portion of fire rescue services from Fire Stations 1 & 2; ocean rescue services; enhanced code compliance provided to respond to evening entertainment area violations and staffing of special events; other code compliance activities in tourism and visitor related facilities/areas;Tourism and Culture Department and the Cultural Arts Council; museums and theaters (Garden Center, Bass Museum, and Colony Theater); golf courses (net of revenues); Memorial Day and other special event costs; homeless services; July 4th; Visitor Center funding; holiday lights; Jewish Museum; Miami Design Preservation League (MDPL); Orange Bowl; monuments; etc. Page 332 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 11 The total Proposed Resort Tax Fund transfer to the General Fund for Fiscal Year 2020 is $36.8 million, which is a $921,000, or 2.6 percent, increase over the Fiscal Year 2019 transfer of$35.8 million. PROPOSED FY 2020 ENTERPRISE FUND BUDGETS Enterprise Funds are comprised of Sanitation, Water and Sewer, Storm Water, Parking, and Convention Center Departments. The Fiscal Year 2020 Enterprise Fund budgets are $229.3 million. This represents an increase of $19.3 million, or 9.2 percent, over the Fiscal Year 2019 budget of$210.0 million, primarily due to the following: • Water reflects an overall increase of $2.4 million, or 6.8 percent, primarily due to a projected $1.6 million increase in operating revenues and a $1.2 million reduction in operating expenditures (which resulted from a $2.6 million credit from the Miami Dade County based on Fiscal Year 2018 expenses offset by other increases in operating expenditures). The net effect resulted in a $2.8 million increase in the budgeted transfer to fund balance. The Fiscal Year 2020 budget also includes a one-time enhancement of $750,000 for Neighborhood Improvement Design Packages, which will be necessary to expedite work once the Jacob's Engineering study is completed. • Sewer reflects an overall increase of $1.7 million, or 3.4 percent, primarily due to a projected $986,000 increase in operating revenues, in addition to a $281,000 reduction in operating expenditures, which resulted in a $1.3 million increase in the budgeted transfer to fund balance. The Fiscal Year 2020 budget also includes a one-time enhancement of $750,000 for Neighborhood Improvement Design Packages, which will be necessary to expedite work once the Jacob's Engineering study is completed. • Storm Water reflects an overall increase of$2.6 million, or 8.9 percent, primarily due to a one-time enhancement of$1.5 million for Neighborhood Improvement Design Packages, which will be necessary to expedite work once the Jacob's Engineering study is completed; a $824,000 increase in administrative fees to the General Fund based on the updated cost allocation study completed during Fiscal Year 2019; an enhancement of $364,000 for one additional full-time Assistant Pumping Mechanic and two additional full- time Electrician positions to keep up with the maintenance demands of the City's Storm Water program; and a $249,000 increase in capital expenditures. • Parking reflects an overall increase of $1.9 million, or 3.6 percent, primarily due to a projected $2.3 million increase in operating revenues and a $1.4 million reduction in administrative fees to the General Fund based on the updated cost allocation study completed during Fiscal Year 2019, offset by a $1.1 million increase in operating expenditures, which resulted in a $2.7 million increase in the budgeted transfer to fund balance. • Convention Center reflects an overall increase of$10.6 million, or 55.0 percent, due to the anticipated full re-opening of the newly reimagined Convention Center, which encompasses 1.4 million square feet and includes a new 60,000 square-foot Grand Ballroom, 84 meeting rooms, and a 20,000 square-foot specialty glass rooftop Sunset Ballroom, along with new indoor and outdoor spaces. The budget includes a $1.7 million increase in contractor costs for Spectra, which manages and operates the Convention Page 333 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 12 Center's facilities. It also includes $6.7 million in expenditures related to Centerplate, which manages and operates the Convention Center's Food and Beverage services. The agreement with Centerplate was recently restructured to provide for the City to receive 95% of the net operating profits of the catering and food and beverage operations of the Convention Center(after payment of all operating expenses). Prior to the new agreement, these expenditures were not reflected in the Convention Center's budget. This budget also includes a $994,000 increase in operating costs to cover the cost of the maintaining Pride Park(formerly known as the P-Lot Park), which is a part of the Convention Center campus. Proposed Sanitation Fund Adjustments During last year's budget process, the Administration presented to the City Commission a series of potential rate increases (residential fee adjustment, recycling fee pass-through and a franchise fee increase on monthly gross receipts) to address the existing $855,000 structural imbalance in the Sanitation Fund. The City Commission requested that the Administration perform a Zero- Based Budget (ZBB) exercise for the Sanitation Division to identify multiple expenditure and revenue options to close the imbalance. Zero-based budgeting is a budgeting process that asks managers to build a budget from the ground up, starting at zero. The Administration first started with defining the Sanitation Division through the program budget as follows: Who do we do it for? Where do we do it? After the core programs were identified, the costs, which include full time equivalents (FTE)and levels of service (LOS) were determined. Revenues were matched with their corresponding expenditures, producing the ZBB document. At the July 26, 2019 Budget Briefing, the Administration presented Sanitation's ZBB to the FCWPC. In order to reduce the shortfall, the Administration proposed a combination of Sanitation expenditure reductions and rate increases. The Committee approved the following adjustments for Fiscal Year 2020: Recommended Expenditure Reduction/Efficiencies • Reduction in Litter/Debris Removal Crew - $138,000 i nis reduction is being recommended to reduce the Sanitation department's litter/debris removal crew by one full-time position without negatively impacting services. • Elimination of Sanitation-Funded Full-Time Code Compliance Positions - $113,000 The tasks that are performed by these two positions will be distributed among the remaining staff to minimize the impact on the Division's operations. • Efficiency of Alternate Side Parking Pilot Program - $92,000 This reduction is being recommended as part of the Alternate Side Parking pilot initiative which commenced in July 2019, in which designated blocks within the city will be vacant of vehicle during short periods of time on specific days of the week, thus enabling sweeper trucks to completely access to curbs and gutters during cleaning. If this program proves to be successful, the impact of a citywide implementation would result in additional saving of approximately $228,000. This will be explored further during Fiscal Year 2020. Page 334 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Pag9 13 • Reduction in Doggie Baq Crew - $43,000 There are dedicated crews that are responsible for refilling doggie bag dispensers citywide. This reduction will decrease the doggie bag crew by one position, potentially resulting in dispensers being refilled less frequently. The following two reductions were also explored during the budget process, but are not recommended at this time. The Administration will pursue these options further during Fiscal Year 2020. • Residential Backyard Service The City has contracted with residential trash service providers to provide for three trucks to service the single-family homes with backyard service twice per week throughout the City. The City of Coral Gables and the Village of Key Biscayne provide a similar LOS. In comparison, the City of Coral Gables charges an annual fee of $750 and the Village of Key Biscayne charges $645 as compared to the City of Miami Beach a current annual fee of$543.96. While this is lower, other nearby residents without such a premier service, pay less in annual fees as noted in the chart below: MUNICIPALITIES ANNUAL FEE POINT OF SERVICE Coral Gables S750 Backyard Village Key Biscayne $645 Backyard Miami Beach $543.96 Backyard Miami Dade County S464 Curbside Bal Harbour S457 20 Curbside North Miami Beach S450 Curbside City of Miami S380 Curbside Hialeah S360 Curbside North Miami S357 Curbside Bay Harbor Island S273 60 Curbside With the potential savings of 15 to 20 percent, it is worth exploring potential adjustments to this program, such as charging separately for this service on request. • Elimination of the Big Belly Program Big Belly solar trash compactors have been installed on Washington Avenue, and following a pilot program, the revised agreement was executed in 2017. This program is estimated to cost the City approximately$231,000. The contract's initial ter m will expire in February 2021. Should the City terminate the agreement for convenience prior to the completion of the current term, the remaining monthly service fee for the entire term would need to be paid in addition to a removal fee not to exceed $500 per station. Therefore, any termination of the program prior to the end of the term will not necessarily become a reduction of the year in which it is terminated. There are additional expenses such as repairs, insurance, and taxes that are incurred yearly that would be eliminated with the termination of the agreement. Page 335 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 14 Recommended Revenue Enhancements • Increasinq Franchise Fees - $83,000 The City Commission adopted Ordinance No. 90-2742 providing for Non-Exclusive Waste Contractor Franchise Agreements on October 1, 2003. Chapter 90 of the Miami Beach City Code, Section 90-221 provides for regulations, fees and procedures, and specifies that the City has the option of raising the franchise fee once yearly, said raises not to exceed two percent (2%). The last increase to the franchise fees per Resolution 2007- 26658 increased the franchise fee from 16% to 18%, effective October 1, 2007. Any fee increases that affect solid waste franchisees that provide service to commercial accounts and multi-family units get passed through to the end user via individual contract increases by the hauler. Increasing the franchise fee from eighteen (18%) percent to twenty (20%) percent will generate additional revenue in the Sanitation Budget of approximately $83,000 for Fiscal Year 2020. Multiple municipalities were contacted regarding their franchise fee rates. The municipalities that responded are listed below. This increase keeps the City of Miami Beach fees at or below other municipalities as shown in the comparison fee chart provided: Municipalities Percentage Hialeah 25% Coral Gables 22% North Miami 20% North Miami Beach 20% Miami Beach 20%(Proposed) • Increasing the Roll Off Fee - $21,000 The City Commission adopted Ordinance No. 2008-3616 on September 17, 2008 amending the on-street and off-street permit fee for roll-off waste containers serviced by licensed contractors from 16% to 18% of the licensee's total monthly gross receipts. Currently, the roll-off contractor's monthly gross receipts are approximately $515,740. This equates to $92,833 per month that the City is ro!lecting on their monthly gross receipts. Historically, the on-street and off-street permit fees for roll-off waste containers has been the same fee as the franchise fee charged to solid waste contractors. The fee increase will affect solid waste licensees that provide roll-off service to commercial and residential accounts. This fee has not been increased in 10 years. I he additional revenue collected would be approximately $21,000. After incorporating the recommended expenditure reductions/efficiencies and revenue enhancements mentioned above, the proposed Fiscal Year 2020 Sanitation budget reflects an overall increase of $28,000, or 0.1 percent. If the Committee's recommendations are approved by the City Commission, the Fiscal Year 2020 Sanitation Fund will need to use $1.6 million of available fund balance to balance the Fiscal Year 2020 budget. Of this amount, $478,000 is the remaining operating structural imbalance. Page 336 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 15 FY 2020 Balancing Strategies $ Full-Time Year 1 Positions Efficiency of Reduction in Litter/Debris Removal Crew 138,000 3.00 Elimination of Sanitation-Funded Full-Time Code 113,000 2.00 Compliance Positions (1 Vacant & 1 Filled) Efficiency of Alternate Side Parking Piiot Program 92,000 2.00 Reduction in Doggie Bag Crew 43,000 1.00 Increasing Franchise Fees 83,000 0.00 Increasing the Roll Off Fee 21,000 0.00 Total $490,000 8.00 Use of One-Time Sanitation Revenues for Recurring Expenditures As previously noted, the City's policy regarding use of one-time revenues states that "the City of Miami Beach will use one-time, non-recurring revenue for capital expenditures or one-time expenditures and not subsidize recurring personnel, operations, and maintenance cost." The Sanitation Fund requires the use of fund balance for recurring Fiscal Year 2020 operating expenditures. As a result, it is recommended that the Mayor and City Commission waive this policy, as adopted by Resolution No. 2006-26341, providing for the one-time use of fund balance for the Fiscal Year 2020 Sanitation Fund. During the upcoming fiscal year, the Administration will continue to explore and recommend further actions to ensure that the Fund will move toward being structurally balanced. PROPOSED FY 2020 INTERNAL SERVICE FUND BUDGETS Internal Service Funds are comprised of Central Services, Fleet Management, Information Technology, Risk Management, Medical and Dental, and Property Management. The Fiscal Year 2020 budgets for Internal Service Funds is $98.9 million, which is an increase of $2.6 million, or 2.7 percent, over the Fiscal Year 2019 budget. A major driver of the Fiscal Year 2020 budget increase is the $1.4 million increase in the Fleet Management budget. As noted at the May 21st Budget Workshop, due to fiscal constraints, the City has delayed some vehicle and equipment replacements and funded purchases with equipment loans versus cash. In order to address this concern, the Fiscal Year 2020 budget includes a $1.0 million increase in vehicle and equipment expenditures to be cash-funded using funds made available via the fourth RDA amendment. The increase in the Internal Service Fund budgets also resulted from a $1.3 million increase in the Property Management Fund budget due to a $661,000 increase in vehicle replacements scheduled for replacement in Fiscal Year 2020 per Fleet Management, a $217,000 increase in contract maintenance costs, and a $435,000 increase in other operating expenditures. Internal Service costs are completely allocated to the General Fund and Enterprise Fund departments, as well as Special Revenue Funds. The Risk Management Fund does, however, reimburse the General Fund for the cost of legal services provided. Page 337 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 16 PROPOSED FY 2020 RESORT TAX FUND BUDGET 2% Resort Tax Fund At the May 21, 2019 Commission Budget Workshop, the Mayor and City Commission were briefed regarding the Preliminary Fiscal Year 2020 Resort Tax budget. At the July 19, 2019 FCWPC meeting, the Administration discussed the Resort Tax budget in further detail. Based on actual collections as of April 2019, the projected Resort Tax surplus for Fiscal Year 2020 was $750,000 assuming a 1% increase over prior year collections thru September 2019 and a 2% increase in collections over Fiscal Year 2019 year-end projections. As a result of the preliminary $750,000 surplus projected for Fiscal Year 2020, the Administration recommended a combination of expenditure refinements and enhancements, which if approved by the Committee, would have resulted in a balanced budget. FY 2020 Balancing Strategies $ Preliminary Surplus $750,000 Recommended Expenditure Enhancements (552,000) Expenditure Refinements (198,000) Recommended "One-Time" Expenditure Enhancements (1,900,000) Use of Prior Year Fund Balance for"One-Time" Enhancements 1,900,000 Net $ 0 The Committee accepted the Administration's recommendations as summarized above. Adjustments Subsequent to Budget Briefings Over the summer recess, the Administration further refined the Proposed Fiscal Year 2020 Resort Tax budget based on recommendations from the Budget Briefings, updated Fiscal Year 2019 third quarter projections, and refinements to recommended enhancements. These adjustments resulted in the changes below. Recurring Expenditure Enhancements: ($90,000) • Increase in Sponsorship for Miami Beach Pride Festival: ($90,000) One-Time Expenditure Enhancements: $42,000 • Phase II of Enhanced Service Shopper Program: $21,000 • Film, Television and Photography Strategic Plan: $21,000 Revenue Refinements: $152,000 • Increase in projected 2% Resort Tax collections based on actuals as of June 2019: $152,000 Expenditure Refinements: ($62,000) • Finalization of Internal Service Allocations: ($32,000) Page 338 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 17 • Finalization of Health Insurance Costs: $9,000 • Increase in Operating Contingency: ($39,000) FY 2020 Balancing Strategies $ Preliminary Surplus $ 750,000 Revenue Refinements 152,000 Recommended Expenditure Enhancements (642,000) Expenditure Refinements (260,000) Recommended "One-Time" Expenditure Enhancements (1,942,000) Use of Prior Year Fund Balance for"One-Time" Enhancements 1,942,000 Net $0 PROPOSED FY 2020 RESORT TAX FUND BUDGET Based on the direction given at the various Budget Briefings during the summer, the budget adjustments made over the summer recess, the Administration proposes the Fiscal Year 2020 Resort Tax Fund budget as noted below, which, if approved, will result in a balanced budget. September 11, 2019 Proposed Budget $ Revenues 93,627,000 Expenditures 93,627,000 Surplus/(Gap) $ 0 Recommended Resort Tax Enhancements —Attachment C ($642,000) Attachment C includes a listing of all proposed Fiscal Year 2020 enhancements requested by departments during the budget process, which includes detailed descriptions and those recommended by the Administration. For Fiscal Year 2020, the Administration is recommending the following recurring enhancements for the Resort Tax Fund: Page 339 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 18 FY 2020 Expenditure Enhancements Year 1 Tourism Off-Duty Police Services (TOPS) Program 151,000 Additional Enhanced Holiday Lighting 140,000 Contribution to the Miami Design Preservation League (MDPL) 100,000 for Art Deco Weekend Additional Cultural Arts Programming 100,000 Increase in Sponsorship for Miami Beach Pride Festival 90,000 Bi-Annual Painting of Lifeguard Towers 36,000 Miami Beach Pride Ferris Wheel 25,000 Total $ 642,000 Recommended "One-Time" Resort Tax Enhancements —Attachment C ($1,942,000) In addition, the following Resort Tax items are recommended for funding in Fiscal Year 2020, which are one-time expenditures, and as such, can be funded utilizing fund balance pursuant to Resolution No. 2006-26341: FY 2020 Expenditure Enhancements Year 1 Police Services-Super Bowl 2020 1,500,000 City Services - Super Bowl 2020 250,000 Orange Bowl Sponsorship 150,000 Enhanced Service Shopper Program 21,000 Film, Television and Photography Strategic Plan 21,000 Total $ 1,942,000 The Fiscal Year 2020 Res.:,.-t Tax budget is $93.6 million, which is an increase of $4.2 million, or 4.7 percent, from the adopted Fiscal Year 2019 budget. This increase includes a projected increase in Resort Tax revenues based on the following assumptions: actual collections thru June 2019, with a one percent increase over Fiscal Year 2018 actuals from July 2019 through September 2019 and a two percent increase over total projected Fiscal Year 2019 collections. The Administration will continue to monitor these revenues over the upcoming months. The Fiscal Year 2020 Resort Tax budget includes: • $36,757,000 provided to the General Fund. This reflects an increase of $921,000, or 2.6 percent, over the Fiscal Year 2019 contribution of $35,836,000 provided to the General Fund to support continuing tourism eligible expenditures such as Code enforcement, cleanliness, the Park Ranger program, homelessness at Lummus Park, increased support for the Miami Beach Botanical Gardens and the City's cultural facilities, public safety programs such as Ocean Rescue, Police services on Lincoln Road, Ocean Drive/Lummus Park, Collins Avenue, Washington Avenue, ATV officers, Boardwalk security, special traffic enforcement and staffing during high impact periods. Funding also supports Code Page 340 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 19 Compliance enforcement in the entertainment areas, a portion of the operational costs of the Department of Tourism and Cultural Development and Economic Development Department, and a portion of the management agreements for operations of the Bass Museum, Colony Theatre, and Byron Carlyle Theatre. • $7,127,000 to the Greater Miami Convention and Visitors Bureau (GMCVB) based on a new performance-based contract executed January 2016. • $4,953,000 for enhancing City services, inclusive of Goodwill Ambassadors during High Impact periods such as Memorial Day, July 4th, Spring Break, and Art Basel. This includes a one-time enhancement of$1,500,000 over Fiscal Year 2019 funding for additional Police services and resources anticipated to be needed during Super Bowl 2020. • $2,940,000 contribution to the Miami Beach Visitor and Convention Authority(VCA) based on the legislated funding formula. • $2,539,000 provided to the Sanitation Fund. This represents a $727,000 increase over the Fiscal Year 2019 contribution for cleaning services provided throughout the entertainment areas. As noted at the Commission Workshop and Budget Briefings, the Resort Tax Fund is unable to fully fund the $3.7 million of services provided by the Sanitation Fund. This increase is the next step of the Administration's long-term objective of fully funding services provided by the Sanitation Fund. • $1,000,000 (year six of a fifteen-year annual grant) contribution to Mount Sinai Medical Center to fund the design and construction of a new emergency room facility. • $675,000 for enhanced holiday decorations throughout the City's tourism areas. This includes an enhancement of $140,000 over Fiscal Year 2019 funding to expand holiday lighting throughout the City's tourism areas, as further detailed in the July 1, 2019 Letter to Commission (LTC 371-2019). • $542,000 to support the initiative to provide better service by adding attendants to the H achfront restrooms in Lummus Park and 21.":street on weekends, holidays, and during high impact periods. • $350,000 contribution to partially offset expenditures for the Miami Beach Air and Sea Show. • New— one-time enhancement of$250,000 to partially offset expenditures for Super Bowl 2020 to support activities and fan-based events throughout the City including the Miami Beach Convention Center. • $207,000 in contingency for unforeseen expenditures incurred during Fiscal Year 2020 high-impact periods. • $200,000 to continue the local Miami Beach marketing campaign, which is matched with funds from the Greater Miami Convention and Visitors Bureau (GMCVB), the Miami Beach Visitor and Convention Authority (VCA), and the Cultural Arts Council (CAC). Page 341 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 20 • $188,000 (increase of$115,000 over Fiscal Year 2019)sponsorship to Miami Beach Pride for expansion and growth of the annual Pride festival in Fiscal Year 2020 from 2 to 3 days (increase of$90,000 over Fiscal Year 2019 to enhance Sunday programming) and rental of a ferris wheel during the event ($25,000). • $151,000 City subsidy for the Ocean Drive Tourist Oriented Policing Services Off-Duty Police program, which was included in the Fiscal Year 2019 Resort Tax budget as a pilot program. The program's total Off Duty Police cost is $367,000 of which the Ocean Drive Association funds $216,000. • New—one-time enhancement of$150,000 sponsorship to the Orange Bowl Committee to expand and deepen the Committee's footprint in Miami Beach for the College Football National Championship to be held in Miami in 2021. • $135,000 for Memorial Day weekend cultural activation events. • $100,000 contribution to partially offset expenditures for Miami Design Preservation League Art Deco Weekend, which was a one-time expenditure funded in Fiscal Year 2019. • New—enhancement of$100,000 to provide funding for activation of cultural programming to increase the City's portfolio of free arts and cultural events throughout the City. • $100,000 sponsorship for the International Tennis Federation event. • $100,000 contribution towards the July 4th fireworks event in North Beach. • $82,000 allocated for professional consulting fees ($61,000) and annual audit services ($21,000). • New— enhancement of$36,000 for painting of lifeguard stands on the beach every other year so that they are on a constant painting cycle instead of an ad-hoc or as-needed basis. • New — one-time enhancement of $21,000 for Phase II of the enhanced secret shopper program implemented on Espanola Way and Lincoln Road. • New — one-time enhancement of $21,000 for development of the Tourism and Cultural Development Department's Film, Television, and Photography Strategic Plan. • $14,725,000 for North, Middle, and South Beach Quality of Life (QOL) Capital Projects that enhance Miami Beach's tourist related areas, plus continued support of transportation initiatives and various arts and cultural programs based on the following allocation adopted by the City Commission commencing Fiscal Year 2019: Transportation — 60%, North Beach (QOL)— 10%, Middle Beach (QOL)— 10%, South Beach (QOL)— 10%, Arts— 10%. • $14,725,000 for debt service associated with the Resort Tax revenue bonds issued in 2015 for the expansion and renovation of the Miami Beach Convention Center and Convention Center Renewal and Replacement projects in accordance with Resolution 2012-27902. Page 342 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 21 BUDGET AND POSITION TRENDS The 2016 Environmental Scan conducted as part of the strategic planning process showed that the average daily population in the City has grown 27.2%from 2007 to 2016. Much of this increase consists of additional other tourists (77%), seasonal residents (53%), hotel guests (40%), and non-tourist beach visitors (40%). Having over 27.2% more people in the City over the last ten years, without an offsetting increase in budget, can result in services becoming degraded over time. The chart below reflects the General Fund budget and General Obligation Bond Debt Service budget divided by the Average Daily Population (ADP) from Fiscal Year 2007 to Fiscal Year 2018. The chart shows that the General Fund Budget per ADP has increased by less than one percent each year since Fiscal Year 2007. General Fund and G.O. Debt by Average Daily Population FY 2007— FY 2018 $1,800 $1,600 $1,400 $1,200 I I I $1,000 I $800 11111111111 $600 I $400 I $200 I $_ IIIIIIIIIII FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 t'GO Debt per ADP $40 $38 $35 $33 $33 $30 $29 $29 $29 $29 $29 $29 ■GF Exp per ADP $1,458 $1,427 $1,346 $1,243 $1,294 $1,212 $1,258 $1,277 $1,371 $1,449 $1,530 $1,596 Total per ADP $1,498 $1,465 $1,381 $1,276 $1,327 $1,242 $1,287 $i,,05 $1,400 $1,477 $1,559 $1,624 Despite the 27 percent growth in ADP and tourism, the City's position count is 0.1 percent, or 2 positions, more in Fiscal Year 2020 than in Fiscal Year 2007, as reflected in the chart below. The overall position count in Fiscal Year 2020 is 28 positions less than Fiscal Year 2019. Page 343 of 540 Adopt Final Budgets for Fiscal Year 2020 September 25, 2019 Page 22 Position Count FY 2007 - FY 2020 2,400 2,000 1,600 1,200 800 400 FY FY FY FY FY FY FY FY FY FY FY FY FY FY 2007 2008 2009 2010 2011* 2012 2013 2014 2015 2016 2017 2018 2019 2020 Other Funds 618 609 608 582 521 574 566 571 585 600 624 620 620 603 ■General Fund 1,509 1,441 1,399 1,345 1,273 1,322 1,337 1,371 1,442 1,469 1,536 1,536 1,537 1,526 Total 2,127 2,050 2,007 1,927 1,794 1,896 1,903 1,942 2,027 2,069 2,160 2,156 2,157 2,129 CONCLUSION The Fiscal Year 2020 budget includes service level enhancements that address high priority needs of the City as identified through the Commission Budget Workshop, three Budget Briefings, and 1st Public Hearing on September 11, 2019. The Administration recommends adoption of the attached Resolution which adopts the final budgets for the General, G.O. Debt Service, RDA Ad Valorem Taxes, Enterprise, Internal Service, and Special Revenue Funds budgets for Fiscal Year 2020. Attachment A- FY 2020 Revenue Enhancements Attachment B - FY 2020 Service Reductions and Efficiencies Attachment C - FY 2020 Enhancements JLM/JW/TOS Page 344 of 540 ATTACHMENT A FY 2020 REVENUE ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT Program Description CITYWIDE The enhancement is being submitted in accordance with the recommendation from the Finance and Citywide Projects Committee's April 19,2019 meeting to implement automatic indexing of City fees, Indexing City Fees to CPI(not including Building- not inclusive of Building fees,to the Consumer Price Index(CPI)as well related f ) General Fund $792,000 $792,000 $792,000 Multiple Programs as the consolidation of City fees into Appendix A of the City Code to es help promote transparency;eliminate inconsistencies on fees and the location of fees in the City Code;and streamline how the City implements adjustments to the City fees which are all proposed to be effective October 1,2019. PARKING This enhancement will amend the City Code to allow for the City Manager to approve a temporary parking rate increase of 100% High Impact Parking Rates- Metered Parking during certain high impact events and a$30 alternative flat rate in the 100%rate increase&Garages Alternative Rate Parking $387,000 $387,000 garages.The temporary parking rate changes during high impact Flat Rate$30 Services events are being recommended;however,the potential revenue resulting from this enhancement is not being included in the FY 2020 budget. PUBLIC WORKS-SANITATION This proposed enhancement,as presented to the Finance and Citywide Projects Committee at its July 26,2019 3rd Budget Briefing, will increase the fees collected by the City from the franchise waste Increase in Franchise Fees Sanitation $83,000 $83,000 $83,000 Franchise Fees haulers from 18%to 20%for waste services provided to commercial properties and multi-family dwellings of more than eight units.The last increase to the franchise fees was in 2007 and the fee was increased by 2%. This proposed enhancement,as presented to the Finance and Residential Collection& Citywide Projects Committee at its July 26,2019 3rd Budget Briefing, Increase in Roll-Off Fees Sanitation $21,000 $21,000 $21,000 Disposal of Solid Waste will increase the fees collected by the City for roll-off containers that are provided to contractors for construction projects from 18%to 20%, which has not been increased in ten years. Grand Total of Positions Recommended 0 0 .> "-- RECURRING .,a.RECURRING Fund Requested Recommended Year 2 Enhancement Enhancement Impact General Fund $792,000 $792,000 $792,000 Parking $387,000 $0 $387,000 Sanitation $104,000 $104,000 $104,000 Page 345 of 540 ATTACHMENT B FY 2020 ONE-TIME EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact FT PT Program Description Reduction Reduction PARKS&RECREATION The City's Grounds Maintenance Contracts are set to expire in early Restructuring of Parks and 2020.The department is proposing waiving bid to remain with the Recreation Grounds Maintenance General Parks Grounds same contractors and rates.The additional one-year extension of the Contract Fund $219,000 $219,000 $0 Maintenance existing grounds maintenance agreements would yield significant cost (One-Time) avoidance while minimizing the impact to park operations,which is proposed to be utilized for"one-time"FY 2020 enhancements. PUBLIC WORKS The City's Grounds Maintenance Contracts are set to expire in early Restructuring of Public Works 2020.The Administration is proposing waiving bid to remain with the Grounds Maintenance Contract General $250,000 $250,000 $0 Contract Landscape same contractors and rates.The additional one-year extension of the Fund Maintenance existing grounds maintenance agreements would yield significant cost (One-Time) avoidance while minimizing the impact to operations,which is proposed to be utilized for"one-time" FY 2020 enhancements. • Grand Total of Positions Recommended 0 0 ONE-TIME Requested Recommended Year 2 Fund Efficiency/ Efficiency/ Reduction Reduction Impact General Fund $469,000 $469,000 $0 1 Page 346 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact FT PT Program Description Reduction Reduction CITYWIDE This proposed reduction will reduce the amount budgeted annually for Citywide Tuition Reimbursement General $100,000 $100,000 $100,000 Employee Costs Employee Tuition Reimbursement to match anticipated demand.The Fund objective of the City's Tuition Reimbursement Program is to encourage employees to continue their education as part of the City's efforts. During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective 2020 for Positions$100,000 and General $11 1,000 $111,000 $111,000 Multiple Programs April 1,2020.As part of the Administration's ongoing efforts to identify over(Unclassified Only) Fundsavings to balance the FY 2020 budget,this proposed reduction would eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. CODE COMPLIANCE Reclassification of Assistant Director General This proposed reduction will reclassify one of two existing Assistant Position to an Administrative Fund $30,000 $30,000 $38,000 Field Operations Director positions in this department to an Administrative Manager Services Manager Position(Vacant) position with no anticipated service impact. Elimination of Full-Time Code General The tasks performed by this position will be distributed among the Compliance Officer I Position Fund $62,000 $62,000 $62,000 1 Field Operations remaining staff to minimize the impact on the Department's operations. (Vacant) COMMUNICATIONS Elimination of Full-Time Marketing General The tasks performed by this position will be distributed among the $97,000 $97,000 $121,000 1 Multiple Programs and Communications Position Fund remaining staff to minimize the impact on the Department's operations. 1 Page 347 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact FT PT Program Description Reduction Reduction FIRE During FY 2018,the Department of Emergency Management began implementation of the Everbridge emergency notification/monitoring General Emergency system to replace the CodeRed system.This new system known as Elimination of CodeRed System $46,000 $46,000 $46,000 "MBAlert" has been rolled to the public and its basic system Fund Operations configuration is accessible through Everbridge's contract with the State of Florida at no cost to the City.This efficiency eliminates the funding for the "Code Red"system which will have no impact on the delivery of service. Elimination of Full-Time Emergency General The tasks of the eliminated Full Time Office Associate IV will be Management Position (Filled) Fund $46,000 $46,000 $60,000 1 Administration distributed among the remaining staff in Emergency Management to minimize the impact on operations. The elimination of the Full Time Data Entry Clerk impacts the Fire Elimination of Full-Time Data Entry General Prevention program.The tasks that are performed by this position will be Clerk Position(Vacant) Fund $53,000 $53,000 $53,000 1 Fire Prevention distributed among the remaining staff to minimize the impact on the Division's operations. The Fire Department's annual budget includes funding allocated for Reduction of Miscellaneous miscellaneous travel and training,as well as funding set-aside as a grant General match for any potential grants that the Department may be eligible to Operating Expenditures including Fund $103,000 $103,000 $103,000 Multiple Programs apply for throughout the year.While these reductions will reduce funding Travel and Training allocated for the purposes previously mentioned,the Department will leverage existing resources to ensure service levels are not impacted. FLEET MANAGEMENT During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective Internal April 1,2020.As part of the Administration's ongoing efforts to identify 2020 for Positions$100,000 and Service $1,000 $1,000 $1,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. 2 Page 348 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact FT PT Program Description Reduction Reduction HUMAN RESOURCES As part of the Administration's efforts in identifying savings to balance Reduction of Travel and Training General $5,000 $5,000 $5,000 Multiple Programs the FY 2020 budget,this proposed reduction would reduce the annual Fund amount allocated in the Human Resources Department for travel and training. During development of the FY 2020 budget process,all posii;ons were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective 2020 for Positions$100,000 and Internal $2,000 $2,000 $2,000 Multiple Programs April 1,2020.As part of the Administration's ongoing efforts to identify over(Unclassified Only) Service savings to balance the FY 2020 budget,this proposed reduction would eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. INFORMATION TECHNOLOGY During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective 2020 for Positions$100,000 and Internal $9,000 $9,000 $9,000 Multiple Programs April 1,2020.As part of the Administration's ongoing efforts to identify over(Unclassified Only) Service savings to balance the FY 2020 budget,this proposed reduction would eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. PARKING The Parking Department reduced 100 parking stations in FY 2019 Increase Space Between Pay Metered Parking resulting in a total of 753 parking pay stations available citywide for Stations Enterprise $63,000 $63,000 $63,000 Services metered on-street and off-street parking.This reduction would reduce the total by an additional 50 pay stations for FY 2020 resulting in a decrease in contracted maintenance,warranty,and collection services. With new technology and equipment,the sign making process has changed to a more efficient process significantly improving the time Convert Full-Time Sign MakerEnterprise $49,000 $49,000 $59,000 1 1 Metered Parking needed for each sign.Additionally,the City has standardized and Position to Part-Time(Filled) Services redesigned the signs to be able to more efficiently customize as needed. Conversion of this full-time position to part-time will allow for scheduling flexibility. 3 Page 349 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact FT PT Program Description Reduction Reduction In FY 2016,additional Freight Loading Zone(FLZ)enforcement positions Elimination of Full-Time Parking were added to the Parking Department budget.As a result of metered Freight Loading Zone Positions Enterprise $124,000 $124,000 $157,000 2 Enforcement parking utilization decreasing by approximately 10%since FY 2016, (Vacant) this proposed efficiency would eliminate two full-time positions without impacting enforcement due to the decrease in parking utilization. The Police Department,in conjunction with the Parking Department, has assessed private security guard coverage throughout the City's municipal Maintenance and parking garages during holidays,weeknights,and weekends.As a result Reduction of Contracted Security in Enterprise $81,000 $81,000 $81,000 Operation of of the recently completed security assessments, it proposed that coverage Parking Garages Municipal Parking be adjusted in each garage based on everyday needs,volume at peak Garages times,and a review of police incident reports for each garage,which will result in anticipated savings without impacting public safety in the garages. The Police Department,in conjunction with the Parking Department, has assessed private security guard coverage throughout the City',municipal Maintenance and parking garages during holidays,weeknights,and weekends.As a result Reduction of Contracted Security in Special Operation of of the recently completed security assessments,it proposed that coverage 7th Street Garage Revenue $32,000 $32,000 $32,000 Municipal Parking be adjusted in each garage based on everyday needs,volume at peak Garages times,and a review of police incident reports for each garage,which will result in anticipated savings without impacting public safety in the garages. The Police Department, in conjunction with the Parking Department, has assessed private security guard coverage throughout the City's municipal Maintenance and parking garages during holidays,weeknights,and weekends.As a result Reduction of Contracted Security in RDA $68,000 $68,000 $68,000 Operation of of the recently completed security assessments, it proposed that coverage RDA Anchor Garage Municipal Parking be adjusted in each garage based on everyday needs,volume at peak Garages times,and a review of police incident reports for each garage,which will result in anticipated savings without impacting public safety in the garages. 4 Page 350 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Program Description Reduction Reduction Impact FT PT The Police Department, in conjunction with the Parking Department, has assessed private security guard coverage throughout the City's municipal Maintenance and parking garages during holidays,weeknights,and weekends.As a result Reduction of Contracted Security in Operation of of the recently completed security assessments, it proposed that coverage RDA Pennsylvania Avenue Garage RDA $37,000 $37,000 $37,000 Municipal Parking be adjusted in each garage based on everyday needs,volume at peak Garages times,and a review of police incident reports for each garage,which will result in anticipated savings without impacting public safety in the garages. During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective April 1,2020.As part of the Administration's ongoing efforts to identify 2020 for Positions$100,000 and Enterprise $6,000 $6,000 $6,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. PARKS&RECREATION With the elimination of these vacant positions,the department will be ensuring that the responsibilities tied to each of these positions will be distributed among other filled positions.Although through the Elimination of Full-Time and Part- General department's efforts to split these responsibilities with minimal effects to Time Parks and Recreation Positions Fund $313,000 $313,000 $338,000 2 8 Multiple Programs the park users, it will have limited impact on department operations. For (Vacant) example, by eliminating the 4 part-time Bus Driver Positions to drive buses for After-School Programs and Summer Camps,Municipal Service Worker positions will continue to drive the buses instead of working on their sole responsibilities at the park facilities. Through this efficiency,the Parks and Recreation Department proposes Outsourcing of Miami Beach Tennis General Miami Beach Tennis that the Miami Beach Tennis Center be outsourced eliminating all related Center(Net Impact Assuming Fund $182,000 $182,000 $171,000 3 4 Center operating revenues and expenditures currently received and funded by Effective Date of January 1, 2020) the City and instead only collecting certain revenues from the awarded contractor. 5 Page 351 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact Program Description Reduction Reduction POLICE The Police Department has assessed private security guard cc erage in City during weekdays, holidays,weeknights,and weekends.As a result Reduction of Contracted Security in General $57,000 $57,000 $57,000 Multiple Programs of the recently completed security assessment, it proposed that coverage City Hall Fund be adjusted in City Hall based on everyday needs,volume at peak times, and a review of police incident reports,which will result in anticipated savings without impacting public safety in City Hall. The Police Department's annual budget includes funding allocated for miscellaneous operating expenditures such as replacement of window Reduction of Miscellaneous Police General $197,000 $197,000 $197,000 Multiple Programs bars in vehicles,vehicle rentals for investigations,additional ammunition, Operating Expenditures Fund and equipment.While these reductions will reduce funding allocated for the purposes previously mentioned,the Department will leverage existing resources to ensure service levels are not impacted. PROPERTY MANAGEMENT During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective 2020 for Positions$100,000 and Internal $2,000 $2,000 $2,000 Multiple Programs April 1,2020.As part of the Administration's ongoing efforts to identify over(Unclassified Only) Service savings to balance the FY 2020 budget,this proposed reduction would eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. PUBLIC WORKS The eliminated position maintains utility records, inspections on the City's bridges,seawalls,storm water,sanitary sewer,water,and street lighting Elimination of Full-Time Engineering General Assistant I Position (Vacant) Fund $58,000 $58,000 $72,000 1 Capital Projects systems. The tasks that are performed by this position will be distributed among the remaining staff to minimize the impact on the Division's operations. The Street Lighting Tech I maintains and repairs City owned streets and beach walk lights and contract management of street lights located on Elimination of Full-Time Street General Street Light Operating Florida Department of Transportation roadways.The tasks that are Lighting Technician I Position $54,000 $54,000 $67,000 1 Fund &Maintenance performed by this position will be distributed among the remaining staff(Vacant) to minimize the impact on the Division's operations. Elimination of Full-Time Office General The elimination of this position in the Greenspace Management Division Associate IV Position (Vacant) Fund $57,000 $57,000 $71,000 1 Administration would result in the redistribution of administrative tasks to other Greenspace Management personnel. 6 Page 352 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact FT PT Program Description Reduction Reduction General As part of the Administration's efforts in identifying savings to balance Reduction of Travel and Training Fund $5,000 $5,000 $5,000 Multiple Programs the FY 2020 budget,this proposed reduction would reduce the annual amount allocated in the Public Works Department for travel and training. PUBLIC WORKS- SANITATION This reduction is being recommended as part of the Alternate Side Elimination of Full-Time Municipal Litter Control&Debris Parking pilot initiative(scheduled to begin in July,2019), in which Service Worker I Positions(Vacant) Enterprise $92,000 $92,000 $112,000 2 Removal designated blocks within the city will be vacant of vehicle during short periods of time on specific days of the week,thus enabling sweeper trucks to completely access to curbs and gutters during cleaning. This reduction is being recommended to reduce the Sanitation Reduction in Litter/Debris Removal Litter Control&Debris Crew Enterprise $138,000 $138,000 $168,000 3 Removal Department's litter/debris removal fly squads by one full-time position without negatively impacting services. Elimination of Sanitation-Funded Full- The tasks that are performed by these two positions will be distributed Time Code Compliance Positions(1 Enterprise $113,000 $113,000 $143,000 2 Code Enforcement among the remaining staff to minimize the impact on the Division's Vacant& 1 Filled) operations. There are dedicated crews that are responsible for refilling doggie bag Elimination of Full-Time Municipal Enterprise $43,000 $43,000 $54,000 1 Doggie Bags dispensers citywide.This reduction will reduce the doggie bag crew by Service Worker I Positions(Vacant) one position potentially resulting in dispensers being refilled less frequently. During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective April 1,2020.As part of the Administration's ongoing efforts to identify 2020 for Positions$100,000 and Enterprise $2,000 $2,000 $2,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. 7 Page 353 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact FT PT Program Description Reduction Reduction PUBLIC WORKS-SEWER During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective April 1, 2020.As part of the Administration's ongoing efforts to identify 2020 for Positions$100,000 and Enterprise $2,000 $2,000 $2,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. PUBLIC WORKS- STORM WATER Storm water Pump The number of pump stations have increased from 37 to 49.Some of Rent Building&Equipment Enter rise these pump stations will include the use of permanent generators,which p $270,000 $270,000 $270,000 Station Maintenance will reduce the need for portable pumps and portable generators for the &Repairs areas surrounding these pump stations. The Storm Water system's pump station amount has increased from 37 to 49,with more expected to come online over the next few years. In an Storm water Pump effort to save costs and improve our level of service,the Storm water in- Contract Maintenance Enterprise $46,000 $46,000 $46,000 Station Maintenance house team will emphasize providing more preventative maintenance &Repairs services in-house to ensure the cleanliness and effectiveness of the overall system.With more preventative maintenance, it will reduce the need for the division to rely on contractors for frequent maintenance services. During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective April 1,2020.As part of the Administration's ongoing efforts to identify 2020 for Positions$100,000 and Enterprise $2,000 $2,000 $2,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduce on would over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. PUBLIC WORKS-WATER Elimination of Backflow Coordinator Elimination of this position in the Public Works Department will result in Enterprise $66,000 $66,000 $82,000 1 Water Quality the assigned functions of this position being redistributed amongst Position (Vacant) existing personnel. 8 Page 354 of 540 ATTACHMENT B FY 2020 RECURRING EFFICIENCIES AND REDUCTIONS Requested Recommended Year 2 Positions Department Fund Efficiency/ Efficiency/ Impact FT PT Program Description Reduction Reduction During development of the FY 2020 budget process,all posi.ions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective April 1, 2020.As part of the Administration's ongoing efforts to identify 2020 for Positions$100,000 and Enterprise $2,000 $2,000 $2,000 Multiple Programs savings to balance the FY 2020 budget,this proposed reduction would over(Unclassified Only) eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. TOURISM&CULTURAL DEVELOPMENT As part of the Administration's efforts in identifying savings to balance General the FY 2020 budget,this proposed reduction would reduce the annual Reduction of Travel and Training Fund $5,000 $5,000 $5,000 Multiple Programs amount allocated in the Tourism&Cultural Development Department for travel and training. TRANSPORTATION Traffic Monitoring and Management/ The City of Miami Beach is the only City with a dedicated Road Ranger Traffic Congestion Field Specialist Special $223,000 $223,000 $278,000 4 Intelligent program. Elimination of these four positions will redistribute their work to Positions(Filled) Revenue Transportation System the Florida Department of Transportation's(FDOT)Road Rangers and and Smart Parking Police traffic personnel. System(ITS/SPS) During development of the FY 2020 budget process,all positions were Elimination of 1%COLA in April budgeted to include a 1%Cost of Living Adjustment(COLA)effective 2020 for Positions$100,000 and Sp $2,000 $2,000 $2,000 Multiple Programs ecial April 1, 2020.As part of the Administration's ongoing efforts to identify over(Unclassified Only) Revenuesavings to balance the FY 2020 budget,this proposed reduction would eliminate the 1%COLA budgeted for all Unclassified positions with an annual salary of$100,000 or more for FY 2020. Grand Total of Positions Recommended` 28 11 RECURRING Requested Recommended Year 2 Fund Efficiency/ Efficiency/ Reduction Reduction Impact General Fund $1,581,000 $1,581,000 $1,682,000 $11,000 $11,000 $11,000 Internal Service impact(%based on FY 2020 Preliminary Allocations) $1,592,000 $1,592,000 $1,693,000 Internal Service $14,000 $14,000 $14,000 RDA $105,000 $105,000 $105,000 Enterprise $1,099,000 $1,099,000 $1,249,000 Special Revenue $257,000 $257,000 $312,000 9 Page 355 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description CITYWIDE As part of the City's ongoing FY 2020 Capital Budget development process,this enhancement is being submitted to provide additional funding capacity for unfunded Capital PayGo project requests submitted during the FY 2020 Capital Budget development process. Additional Capital Pay-Go General General Fund This one-time enhancement request is being proposed as a companion Contribution(One-Time) Fund $469,000 $469,000 $0 Capital Projects item to the proposed one-time FY 2020 reduction of the citywide grounds maintenance contracts for Public Works and Parks.(tJ.i important to note that this recommended enhancement is subject to approval of the one-time citywide grounds maintenance contract reduction of$469,000 recommended for FY 2020 This enhancement request is being submitted for continuation of the City's support of the University of Miami's PrEP Mobile Wellness Clinic.As part of the FY 2018 budget,the City provided the University of Miami(UM)with a one-time$250,000 contribution to support operational costs for a PrEP Mobile Clinic on Miami Beach to reduce the rate of new human immunodeficiency virus(HIV)infections on Continuation of University of General Grants& Miami Beach.This additional one-time request of$250,000 for FY Miami PrEP Mobile Wellness Clinic $250,000 $250,000 $0 2020 will be used to continue services at the existing location and to Contribution(One-lime) Fund Contributions expand the program to an additional location in the North Beach area.UM will use a portion of the funding to subcontract with Prevention305 for online outreach and to provide in-person assistance with navigation to a PrEP appointment.This proposed enhancement is being recommended per the recommendation of the Finance and Citywide Projects Committee at the July 31,2019 meeting as an additional"one-time"contribution for FY 2020. This enhancement request is being submitted per the discussion of the Finance and Citywide Projects Committee at its July 31,2019 meeting to review the Mayor's panel on Ocean Drive Safety,Security,and Infrastructure Subcommittee's motion for an enhanced secret shopper program as an investigative tool on Ocean Drive,Collins Avenue, Enhanced Secret Shopper Program Resort Tax $21,000 $21,000 $0 Excellence Programs Washington Avenue,Espanola Way,and Lincoln Road.Phase I (One-Time) (funded in FY 2019)would include Ocean Drive,Collins Avenue,and Washington Avenue at an estimated cost of$25,000 for one quarter while Phase II would include Espanola Way and Lincoln Road at an estimated cost of$21,000 for one quarter in FY 2020 that would fund the salaries and dining costs for two part-time staff members to assess approximately 65 establishments. 1 Page 356 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description COMMUNICATIONS This one-time enhancement request will continue marketing and communications outreach that began in FY 2019 regarding Citywide Resilience Program General $100,000 $100,000 $0 Multiple Programs resilience efforts with residents and the community to better understand Communications(One-Time) Fund resiliency concepts and what the City of Miami Beach is doing to remain resilient. Funds would be used primarily for community meetings,direct mailings,and targeted marketing. ECONOMIC DEVELOPMENT On January 19,2019,the Administration retained Business Flare, LLC to explore a Finding of Necessity for the potential creation of a North Beach CRA Redevelopment General Economic Community Redevelopment Area(CRA)in the North Beach area of Plan(One-Time) Fund $35,000 $35,000 $0 Development Miami Beach. Following completion and consideration of the Finding of Necessity,should the City move forward with the creation of a CRA in North Beach,there will be a need to prepare a Community Redevelopment Plan for the new area. Develop a data-driven strategic planning process that will meet the following objectives: (1)create a forward-thinking economic vitality strategy for Miami Beach that encompasses existing conditions and competitive advantages,considers the City's unique position in the greater Miami region,and anticipates future market shifts in Create an Economic Vitality General Economic Strategic Plan(One-Time) Fund $200,000 $200,000 $0 Development demographics and lifestyles;(2)refresh the mission,services and structure of the City's economic development department;(3)engage City staff,business and civic leaders,and other community stakeholders in a participatory process to develop the economic vitality strategic plan;(4)develop recommendations to guide economic vitality to enhance its value proposition for all community stakeholders. Funding for store front covers has been allocated during FY 2019 for South Beach Store Front Covers General Economic (One Time) Fund $35,000 $35,000 $0 Development North and Mid Beach.This enhancements provides funding for South Beach to facilitate a holistic approach across the City. 2 Page 357 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description A parklet is a small park,plaza,or creative public space that is physically installed in an on-street parking space. On July 8,2015, the Mayor and City Commission adopted Resolution No. 2015- 29085,accepting the recommendation of the Land Use and Development Committee regarding the creation of a process and Washington Avenue Parklets General $50,000 $50,000 $0 Economic criteria for applications for parklets on a temporary basis,and further (One-Time) Fund Development directing the Administration to develop criteria and a procedure for approval of parklets to be installed on a temporary basis on Washington Avenue between 5th Street and Lincoln Road.This enhancement is being submitted per the recommendation of the Finance and Citywide Projects Committee at its May 29,2019 meeting. The small business development programs will be dedicated to helping existing and new businesses grow and prosper by providing free and Small Business Development General $75,000 $75,000 $0 Economic confidential consulting and no-or low-cost training programs.The Program(One-Time) Fund Development programs may help create and retain jobs,secure loans, increase sales,win government contracts,develop strategic business/mcrketing plans,and more. Develop,coordinate,and design template profiles(developing two Marketing/Branding "Marketplace General Economic and four-page formats)that will include information such as narratives, Profiles" Fund $50,000 $0 Development market information,tables, maps and photos.The templates will be (One-Time) designed utilizing information from the City and/or other sources such as new illustrations/art or the purchase of photography. This enhancement request is to provide funding for the City to bring General Economic utilities to Lot 4 of the West Lots site and Economic Development Hydroponics Farm(One-Time) Fund $50,000 $0 Development acknowledges such improvements are necessary in order to operate on the site.These utilities are needed to operate the site or the hydroponic farm cannot be implemented. 3 Page 358 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description ENVIRONMENT&SUSTAINAB LITY This project includes the development and installation of signage throughout our parks,beach walks,and greenspace that communicate various resiliency themes including sea level rise,climate change, Resiliency Signage(One-Time Special Resiliency climate adaptation efforts,climate mitigation,water quality protection, Over Two Years) Revenue $50,000 $50,000 $50,000 Engagement waste reduction/litter/pollution prevention,sea turtle nesting habitation,alternative transportation,and tree protection. It is proposed that one-time use of Sustainability Fund Balance be utilized to support this enhancement that is expected to span over a two year period to be completed The enhancement request would fund Phase II which provides pruning Pine Tree Drive Australian Pines General of Australian Pines along Pine Tree Drive from 41st to 46th Streets. Pruning(One-Time) Fund $123,000 $123,000 $0 Reforestation Phase I from 28th to 41st Street was funded in FY 2019.The need for pruning is based on a consultant's report that identified that 80%of the trees require retrenchment pruning due to safety concerns. This enhancement will extend the Artist in Public Life residency for an additional year.Over the course of the next year,the artist will focus Artist in Public Life Residency(One. General Resiliency on engaging more city departments and creating more public Time) Fund $75,000 $0 Engagement engagement opportunities.This enhancement will be jointly managed by the Tourism&Cultural Development and Environment& Sustainability Departments. HOUSING&COMMUNITY SERVICES The Office of Housing and Community Services Department will be relocated to multiple sites, including an offsite trailer. Due to the limited Go Digital(One-Time Over General space,the digitizing of files and documents will allow employee to Two Years) Fund $105,000 $105,000 $77,000 Multiple Programs easily access files and information in a timely manner.This enhancement will provide funding for two temporary employees to scan all documents/client files into a secured database for two years. 4 Fage 359 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description Due to the delay in launching the original one-year pilot of the Camillus House Lazarus Project in the City,a six-month enhancement is being requested.This enhancement will allow for Camillus House to Camillus House Lazarus Project General Homeless Outreach deliver specialized outreach via the Project Lazarus Initiative to (One Time) Fund $47,000 $47,000 $0 and Shelter engage,assess,treat,and secure supportive permanent housing Placement Services placements for persons who are chronically homeless and vulnerable in the City.These additional six months will allow the program to complete a year of services and obtain performance data and analyze the program for efficacy. INFORMATION TECHNOLOGY Executive Scorecard Project This Information Technology Department enhancement will fund (One-Time) Internal $306,000 $306,000 $0 additional contractual costs for the Executive Scorecard project initially Multiple Programs funded in FY 2019. It is proposed that$86,000 of Building and Service Planning Training and Technology Funds be utilized to offset the cost Offsetting Revenue $86,000 -$86,000 $0 of developing scorecards for these departments. PARKS&RECREATION South Pointe Park This enhancement will provide funding for the City to engage a coastal General Parks Grounds engineering consultant to further evaluate the existing conditions, Cutwalk/Government Cut Erosion Fund $200,000 $200,000 $0 Maintenance provide recommendations,obtain permits and prepare construction Revetment(One-Time) plans and specifications. This enhancement will provide for an annual musical variety and talent show"pilot"per direction from the Finance and Citywide Projects Committee at its July 19,2019 2nd Budget Briefing,which will be General Seniors Got Talent Event Fund $38,000 $38,000 $38,000 Senior Programs provided at no cost to residents,to be held at the Miami Beach Convention Center for Miami Beach seniors. Event details include a sit down dinner,entertainment,and a talent competition featuring musical performances,comedy,dancing,poetry,etc. This enhancement will provide funding of the following events and associated expenditures as a one-time pilot for FY 2020: (1)2-day Cultural Events Pro rammin General $50,000 $50,000 $0 Multi le Pro rams Vegan Festival including restaurant crawl in North Beach and various g g Fund p g food booths to be held in North Beach; (2)Two small scale Black History Month events;and (3)Full-day festival to produce the City's first"Juneteenth"event in North Beach. 5 Page 360 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description PLANNING This enhancement will provide for the Planning Department to further Sea Level Rise Impact Study(One- General Plans Review/Land assess and plan for the potential impacts of flooding and sea level rise $300,000 $300,000 $0 to the neighborhoods and complete the guidelines and regulations for Time) Fund Use Boards the renovation,raising,and/or re-purposing of historic structures in the remaining low lying areas of the City. This enhancement will provide for the updating of the City's Land Professional Services to Re-write Development Regulations(LDR)to eliminate inconsistencies and City's Land Development General Plans Review/Lands contravene sections of the City Code,which will simplify the Code and Regulations(One-Time Over Fund $400,000 $400,000 $300,000 Use Boards provide clarification on requirements and potentially faster turnaround Two Years) times for permit and plans reviews.This is a one-time enhancement request that will span over a two-year period to complete. POLICE Provide comprehensive police services and resources for Super Bowl 2020.The Super Bowl 2020 events will occur over a 10-day,2- weekend period,and will involve a major fan event at the Miami Beach Convention Center(the"NFL Experience"),numerous special Super Bowl Police Services High Impact Periods event site activations at Ocean Drive/Lummus Park,a major concert Resort Tax $1,500,000 $1,500,000 $0 (One-Time) and Special Events on the beach,major traffic challenges,numerous VIP and high-security details,and excessive crowd conditions in the Entertainment District and at major hotel venues.The Department's projections for needed overtime and logistical support is based on experience with past Super Bowls,Memorial Day,Spring Break,and other high-impact events. The Property Management Department in collaboration with the Miami Beach Police Department has identified physical vulnerabilities and solutions to enhance security in and around City Hall.A recently completed security assessment of the facility revealed several areas that can potentially be breached.To mitigate intruder attack,controls, City Hall Security Improvements General physical retrofits,and policies can be implemented to fortify security, (One-Time) Fund $200,000 $200,000 $0 Multiple Programs which are proposed to be implemented in two phases.For FY 2020,it is recommended that Phase I be implemented which includes: (1) installation of access control panels in interior elevators,stairwells, walkway gates,and walkway bridges;(2) installation of intruder stops on interior doors;(3)first responder/public safety master card access; (4)evacuation plans;and(5)low countertop glass protection in Human Resources and Public Works. 6 Page 361 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description PUBLIC WORKS- SEWER This enhancement will provide funding for the completion of a comprehensive basis of design report that will establish guidelines for a comprehensive design approach to follow on City neighborhood Neighborhood Improvement improvement projects.The design criteria package shall incorporate Design Criteria Package Enterprise $750,000 $750,000 $0 Multiple Programs all aspects of utility and infrastructure improvements,roadway (One-Time)(Split-funded) improvements,streetscapes,drainage improvements,as well as sea level rise components. It is proposed that this enhancement be-alit funded as follows:Water(25%),Sewer(25%),and Storm Water Operations(50%). PUBLIC WORKS-STORM WATER This enhancement will provide funding for the completion of a comprehensive basis of design report that will establish guidelines for a comprehensive design approach to follow on City neighborhood Neighborhood Improvement improvement projects.The design criteria package shall incorporate Design Criteria Package Enterprise $1,500,000 $1,500,000 $0 Multiple Programs all aspects of utility and infrastructure improvements,roadway (One-Time) (Split-funded) improvements,streetscapes,drainage improvements,as well as sea level rise components.It is proposed that this enhancement be split funded as follows:Water(25%),Sewer(25%),and Storm Water Operations(50%). PUBLIC WORKS-WATER This enhancement will provide funding for the completion of a comprehensive basis of design report that will establish guidelin ss for a comprehensive design approach to follow on City neighborhood Neighborhood Improvement improvement projects.The design criteria package shall incorporate Design Criteria Package Enterprise $750,000 $750,000 $0 Multiple Programs all aspects of utility and infrastructure improvements, roadway (One-Time)(Split-funded) improvements,streetscapes,drainage improvements,as well as sea level rise components. It is proposed that this enhancement be split funded as follows:Water(25%),Sewer(25%),and Storm Water Operations(50%). 7 Page 362 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description TOURISM&CULTURAL DEVELOPMENT This enhancement will provide funding for City services provided during Super Bowl 2020 per Commission direction as adopted by Resolution 2018-30445 to support activities on Miami Beach, City Services-Super Bowl 2020 Resort Tax $250,000 $250,000 $0 Special Events including major VIP and fan-based events at the Miami Beach (One Time) Convention Center,as well as other events throughout the City. It is proposed that one-time use of prior year Resort Tax Fund Balance be utilized to support this enhancement. This enhancement will provide for a one-time sponsorship to the Orange Bowl Committee based on support requested from the City Commission by the Committee to expand and deepen the Committee's footprint in Miami Beach.The College Football Championship will be held in Miami in 2021 and the City Commission approved this contribution through Resolution 2017-30057.The Orange Bowl is an Orange Bowl(One-Time) Resort Tax $150,000 $150,000 $0 Special Events annual American college football bowl game played in the Miami metropolitan area.It has been played annually since January 1, 1935, making it,along with the Sugar Bowl and the Sun Bowl,the second- oldest bowl game in the Country,behind the Rose Bowl(first played 1902,played annually since 1916). It is proposed that one-tim,-use of prior year Resort Tax Fund Balance be utilized to support this enhancement. Temporary public art can offer social and physical benefits. Depending on its size,temporary art can act as an impromptu meeting place or local hangout.Sometimes the artwork can also shine a light onto a particular event rooted deep within the community,acting as a talking point for an important social conversation for the community. When reflecting on how the City of Miami Beach can become an art Cultural Arts Council(CAC) and culture leader in the region,state,country and globally, it is Special Temporary Art Installations Revenue $300,000 $300,000 $0 Art In Public Places prudent to explore availability of temporary artistic installations (One-Time) locally,regionally and globally and whether and where the City can temporarily engage,attract,retain and inspire our residents,guests and tourist alike and reenergize our business corridors and neighborhoods. This amount is currently with the Finance Committee for a single year approval for FY 2020. It is proposed that one-time use of prior year Cultural Arts Council(CAC)Fund Balance be utilized to support this enhancement. 8 Page 363 of 540 ATTACHMENT C FY 2020 ONE-TIME ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description t :C This one-time enhancement will increase the FY 2020 request for Art In Conservation of the City's Public General Art Projects(One-Time) Fund $70,000 $70,000 $0 Art In Public Places Public Places(AIPP)to provide for conservation of the City's public art projects on an as needed basis. This one-time enhancement request will provide for development of the Tourism and Cultural Development Department's Film,Television,and Film,Television,and Photography: Resort Tax-Special Photography Strategic Plan as further detailed in the Letter to Strategic Plan Resort Tax $21,000 $21,000 $0 Events Programming Commission (LTC 400-2019)dated July 15,2019 and presented (One-Time) Sponsorships during the Finance and Citywide Projects Committee 2nd Budget Briefing on July 19,2019. TRANSPORTATION Perform a study along alleyways in South Beach(Year 1)and North Beach(Year 2)which currently have poor signage and striping to determine appropriate directionality and standardize signage and pavement markings based on a thorough analysis of existing usage, Alleyway Directionality Study Special adjacent land use,and intersecting roadways.The study will enhance (One-lime Over Two Years) Revenue $70,000 $70,000 Traffic Operations the capacity of the alleyways as well as reduce conflicts within the alleyways. This is a one-time enhancement request that will span over a two-year period to complete and is proposed to be funded from Transportation Fund Balance Grand Total of Positions Recommended 0 0 ONS-TIME Fund Requested Recommended Year 2 Enhancement Enhancement Impact General Fund $2,922,000 $2,747,000 $415,000 Internal Service $220,000 $220,000 $0 Resort Tax $1,942,000 $1,942,000 $0 Enterprise $3,000,000 $3,000,000 $0 Special Revenue $420,000 $350,000 $120,000 9 Page 364 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description CITYWIDE As part of the City's ongoing efforts to further improve future funding capacity for Capital Pay-As-You-Go projects over and above i'ie annual Additional Capital Pay-Go General General Fund Capital amount determined by the City's newly implemented millage rate Contribution Fund $500,000 $500,000 Projects dedicated for this purpose,this enhancement will transfer an additional $500,000 over and above the City's FY 2020 annual contribution,as determined by the July 1 certified property values. As part of the City's ongoing efforts to further improve its credit ratings by addressing concerns reported by Moody's and Standard and Poor's Additional Pension Contribution General Citywide Accounts- during the recent rating of the City's General Obligation Bond issuance, Fund $250,000 $250,000 Other this enhancement will transfer an additional$250,000 over and above the City's FY 2020 Annual Required Contribution toward the City's unfunded actuarial pension liability. As part of the City's ongoing efforts to further improve its credit ratings Additional Other Post Employment General Citywide Accounts- by addressing concerns reported by Moody's and Standard and Poor's Benefits(OPEB)Contribution Fund $250,000 $250,000 Other during the recent rating of the City's General Obligation Bond issuance, this enhancement will transfer an additional$250,000 toward the City's unfunded Other Post Employment Benefits(OPEB)liability. This enhancement is being requested in accordance with the General recommendation from the Finance and Citywide Projects Committee's Living Wage Fund $104,000 $104,000 $104,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1,2020. 1 Page 365 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description COMMUNICATIONS This enhancement will provide funding for outsourcing of additional Marketing,Advertising,and General services necessary to keep up with demand for marketing,advertising, Promotions Fund $30,000 $30,000 Administration and media promotions to ensure the City keeps its residents and visitors informed. This enhancement will provide funding for additional printing,postage, Printing,Postage,and Shipping for General Public Information/ and shipping of direct mail services,such as postcards,to residents Direct Mail Pieces Fund $81,000 $81,000 Media Relations between magazine mailings that will inform them of public meetings and construction throughout the City.Additionally,with this funding the City will be able to confirm that residents are receiving notices. Citywide Resilience Campaign General This enhancement will provide funding to continue advertisinj on all Efforts Fund $200,000 $200,000 Administration platforms,such as digital and out-of-home media,for the City's resilience efforts which requires the repurchasing of all advertisements. ENVIRONMENT&SUSTAINABILITY The Mayor and City Commission have identified the protection of Biscayne Bay water quality as a top priority.Sediments leaving construction sites pose a threat to our waterways and bay.This position Environmental will be responsible for construction site inspections to reduce sediments Full-Time Environmental Technician General Position Fund $61,000 $72,000 1 Resources entering the City's Storm Water system and Biscayne Bay. Management This position was eliminated during the FY 2019 budget process.If approved, it is proposed that this position be fully funded by the Building Department in FY 2020. The Senior Sustainability Coordinator will manage city programs, Full-Time Senior Sustainability General Education& initiatives and standards related to sustainability and resiliency,such as Coordinator Position Fund $82,000 $99,000 1 Outreach the Mayor's#plasticfreeMB program,and other priority programs for the city,such as waste management program and sea turtle proy;om. 2 Page 366 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description FINANCE This enhancement will provide funding for a Compliance Officer/ Manager position to monitor,on a continuous basis, Finance Full-Time Compliance General Officer/Manager Position Fund $106,000 $132,000 1 Administration Department's compliance, including rights and roles with all software, banking,credit cards and treasury security,all policies&procedures, internal controls,state and local laws. FIRE Additional Funding for High Impact High Impact Periods This enhancement will provide for an increase in Resort Tax Funding for Events-Fire Resort Tax $100,000 $100,000 and Special Events City-sponsored High Impact periods to align the budget with actual costs incurred by the Fire Department based on prior year experience. The City's current public safety radio system has four antenna sites Public Safety throughout the City.The new Harris radio system requires an additional Public Safety Radio System Site General site in the Mid-Beach Area in order to provide sufficient radio system Annual Lease Fund $35,000 $35,000 Communications coverage.As a result,we have entered into an agreement with the Division (PSCD) management company of 5660 Collins Ave.This site will enable us to adequately meet the needs of the new radio system design. This enhancement will permanently staff the 26th Street Lifeguard Tower with two Full-Time Lifeguard I and two Full-Time Lifeguard II positions, which is currently being staffed by Ocean Rescue utilizing overtime since it was placed in that location November 1, 2017.The total cost of this Staffing of 26th Street Lifeguard General Tower Fund $30,000 $30,000 $96,000 4 Ocean Rescue enhancement is$249,000 in Year 1 and$315,000 in Year 2,and will be offset by savings in overtime and holiday pay overtime of approximately$219,000 annually.It is proposed that this enhancement be funded through an increase in the transfer from the Resort Tax Fund to the General Fund. 3 Page 367 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description FLEET MANAGEMENT This enhancement is being requested in accordance with the Internal recommendation from the Finance and Citywide Projects Committee's Living Wage $3,000 $3,000 $3,000 Administration April 19,2019 meeting to complete the three year phase-in approach Service previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1,2020. HOUSING&COMMUNITY SERVICES General This enhancement is being requested in order to provide logistical Homeless Walk-A-Thon Fund $10,000 $10,000 Homeless Outreach support to Hope,Inc. in Miami-Dade to raise funds and awareness for homeless services in the City. This enhancement will provide funding for a position which will be responsible for the administration of the Office of Housing and Full-Time Database Administrator General $92,000 $111,000 1 Multiple Programs Community Services'electronic databases and for creating application Position Fundstored procedures,analyzing data trends,evaluating data sets and data collection,monitoring database performance and ensuring backup processes protect the integrity of data collected. This enhancement will provide for a kiosk system to make the Office of General Housing and Community Services intake process completely digital.An Kiosks Fund $600,000 $210,000 Multiple Programs interactive kiosk system, in multiple locations,will allow for individuals to proactively get information and appointments on a variety of services provided by the Department. 4 Page 368 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS r Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description INFORMATION TECHNOLOGY This enhancement will provide funding for the creation of a Business Intelligence Administrator position to support the City's Strategic Plan Full-Time Business Intelligence Internal Maintain Business $86,000 $1 10,000 1 Initiative.This position will support development of citywide business Administrator Position Service Operations intelligence, key performance initiatives,and open government initiatives by providing visualizations and data warehousing. This enhancement will provide funding for the creation of a Public Records Technician position to address more technical public record Full-Time Public Records Technician Internal Maintain Business requests and assist in technical support tasks.This position will support Position Service $67,000 $85,000 1 Operations public records requests as directed by City Clerk and City Attorney Office,which will reduce typical delivery time of requests from 60 days to less than 30 days. OFFICE OF MANAGEMENT AND BUDGET This enhancement will provide funding for the addition of one position to the Grants Management Division. Additional staff resources are required, primarily to apply for new grants,with the secondary responsibility of helping to monitor the increased workload of active Full-Time Grants Manager Position General $88,000 $109,000 1 Grant Applications grants and ensure compliance with complex Federal and State Fund regulations.On average,annual grant awards have increased from approximately$2 million when the office was created in 2001 to approximately$7 million today. If approved,this additional position will potentially result in a significant further increase in additional future grant awards. 5 Page 369 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description ORGANIZATIONAL DEVELOPMENT PERFO'MANCE INITIATI S Conversion of Part-time Education This enhancement will provide funding to convert one existing part-time Compact Initiatives Coordinator General Fund $28,000 $46,000 1 -1 Education Initiatives Education Compact Initiatives Coordinator position into a full-time Position to Full-time position to further support the City's ongoing education initiatives. This enhancement will provide funding for the creation of a paid internship program for undergraduate students in partnered universities. The paid internship program was eliminated during the FY 2019 budget Paid Internship Program- General University Undergraduate Fund $29,000 $29,000 partnerships process. During its life,the program had brought in many highly talented interns from the universities the City of Miami Beach is in partnership with.Many of those interns have been offered full-time positions within the City,and have continued to add value to the organization. This enhancement will provide funding for the City of Miami Beach's Youth Commission (seven members)to annually attend and participate in the Legislative Action Days Youth Council Program in Tallahassee to General become educated about City government along with represent and Youth Commission Fund $5,000 $5,000 $5,000 Education Initiatives articulate the needs of youth within the Miami Beach Community.This request was recommended by the Finance and Citywide Projects Committee at its June 2019 meeting and approved for funding by the City Commission at its July 17,2019 meeting through Resolution 2019- 30875. This enhancement will provide funding for the creation of a paid internship program for graduate students in partnered universities.The paid internship program was eliminated during the FY 2019 budget Paid Internship Program- General University Graduate Fund $49,000 $49,000 Partnerships process. During its life,the program had brought in many highly talented interns from the universities the City of Miami Beach is in partnership with.Many of those interns have been offered full-time positions within the City,and have continued to add value to the organization. 6 Page 370 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description PARKING This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's Living Wage Enterprise $109,000 $109,000 $109,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1,2020. This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's Special Living Wage Revenue $18,000 $18,000 $18,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1, 2020. This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's Living Wage RDA $28,000 $28,000 $28,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1, 2020. PARKS&RECREATION This enhancement will provide contracted instructors for all Senior Programming to include: Fine Arts,Chair Aerobics, Bingo,Ceramics, Dance Fusion,etc.Currently,the Parks Department is providing these General services utilizing Recreation Leader positions.Although this practice has Senior Programming Instructors Fund $20,000 $20,000 Senior Programs been successful in the past,the Parks Department has encountered issues relating to turnover thus impacting programming for seniors.This enhancement request will provide funding for contracting of outside instructors to provide programming to seniors,which will allow Recreation Leaders to be available for other types of programming. Management of the Youth Music General $68,000 $68,000 Special Events This enhancement will provide funding for the City to have The Rhythm Festival Fund Foundation oversee the management of the annual Youth Music Festival. 7 Page 371 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund 1 Enhancement Enhancement Impact FT PT Program Description This enhancement will provide LGBTQ Programming and Special Events. General Teen Programs and The LGBTQ Youth is an underserved population on Miami Beach.The LGBTQ Programming Initiatives Fund $25,000 $25,000 Special Events Parks and Recreation Department will like to offer programs,events and support opportunities for children and teens in the community. This enhancement reflects the addition of four part-time,year-round General Specials Populations Inclusionary Aide positions.Currently,the department has 6 part-time, Part-Time Inclusionary Aide Positions Fund $87,000 $90,000 4 Programs year-round, Inclusionary Aide positions.This enhancement is being requested in order to meet the growing demand of children v'th Special Needs enrolling in Parks and Recreation Department programming. This enhancement reflects the addition of six part-time Bus Driver positions.The Parks and Recreation currently has four positions resulting General in the need for maintenance employees to be utilized to provide this Part-Time Bus Driver Positions Fund $134,000 $138,000 6 After-School Programs service based on current needs.While this has been successful in the past,it has adversely impacted required maintenance of Parks and Recreation facilities. The Parks and Recreation Department would like to enhance cultural programming and events bringing focus to the arts in the City.This will be done through enhancing the current Black History Month events and Cultural Programs and Events General $75,000 $75,000 Special Events Hispanic Heritage Month events and by creating new events that Fund celebrate themes including the Soul Vegan Festival,an Arts Festival, Juneteenth,Jewish Heritage Month,Chinese New Year,and Industry specific foodie activations such as Cookie Day,Vegan Day,Mac and Cheese Day,etc. 8 Page 372 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested R',commended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description The joint partnershipbetween the Cityof Miami Beach and the Common I Threads Cooking for Life Initiative has allowed the City and the Parks and Recreation Department to adopt an innovative and holistic approach to combat childhood obesity and promote nutrition and healthy eating in General the community.Currently,the program is offered to children enrolled in Common Thread Programming Fund $18,000 $18,000 Youth Programs the Parks and Recreation After School Programs and on the weekends at the Family Cooking Classes.This enhancement request would provide additional funding to extend programming into the summer and to allow for more evening and weekend classes at other sites in the City,such as the Shane Rowing Center,that have the proper cooking facilities to accommodate the program's initiatives. PLANNING The Planning Department is responsible for reviewing plans submitted for commercial and residential development. Planners are tasked with ensuring that the plans comply with the Zoning Code and Land General Development Regulations. In addition, Planners also process applications Full-Time Senior Planner Position Fund $101,000 $128,000 1 Plans Review submitted for consideration by all Land Use Boards(Planning Board, Board of Adjustment,Historic Preservation, Design Review).This additional position will allow for the Planning Department to manage the high volume of plans reviews. The Planning Department is responsible for reviewing plans submitted for commercial and residential development. Planners are tasked with ensuring that the plans comply with the Zoning Code and Land General Development Regulations. In addition, Planners also process applications Full-Time Planner Position Fund $82,000 $105,000 1 Plans Review submitted for consideration by all Land Use Boards(Planning Board, Board of Adjustment, Historic Preservation, Design Review).This additional position will allow for the Planning Department to manage the high volume of plans reviews. This enhancement request would provide funding for the addition of Full General time Office Associate V position in the Planning Department to manage Full-Time Office Associate V Position Fund $61,000 $76,000 1 Clerk of Boards the administrative functions of the Land Use Development Committee, Finance and Citywide Projects Committee,and Resiliency and Sustainability Board. 9 Page 373 of 540 ATTACHMENT C FY 2020 RECURRING, ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description POLICE Increase staffing by 2 technicians,addressing a long-sought need for Full-Time Crime Scene Technician II General crime-scene staffing to catch up to sworn staffing growth of recent years Positions Fund $147,000 $186,000 2 Crime Scene Unit and to address increased demand and sophistication of modern crime- scene analysis. Hire and train a defined number of Police Officers,commensurate with the number of pending retirements one year prior to their departure,to off-set staffing shortages.Due to the very prolonged hiring and training Full-Time Police Officer Trainee General process,the Police Department continually operates with a patrol staffing Over-Hire Positions Fund $562,000 $1,411,000 14 Training Unit shortage.The overhire pool will provide a continuous cadre of police trainees,above the current service level,to ensure continuity and fulltime patrol and special assignment coverage.The replacement cycle will require hiring of 6 positions with a target date of April 1,2020 and an additional 8 positions on July 1,2020. A civilian Public Information Officer will assist the department with the multitude of 24-hour communications.The Police Department currently employees only one fulltime PIO.The Department's pubic relations Full-Time Civilian Public Information General P10/ responsibilities continue to expand to incorporate a comprehensive social Specialist Position Fund $67,000 $84,000 1 Communications media presence and regular community outreach.In recent months the current PIO has also taken on the duty of the primary contact for the Fire Department.The Department has experimented with the use of intern and part-time employees to help with the increased volume, but these models did not work out long-term. An Office Associate III position will assist in meeting on-going accreditation requirements and providing additional assistance for the Part-Time Office Associate III General administrative functions of the Training Unit.During a recent job audit, Position Fund $29,000 $29,000 1 Training Unit Human Resources indicated this administrative function was understaffed. The enhancement will greatly enhance the accuracy and efficiency of the administrative functions of the Unit. 10 Page 374 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description Provide comprehensive police services and resources for Spring Break 2020.The budget enhancement request for Spring Break 2020 is based on the additional cost of staffing the High Impact weekends with an alpha/bravo staffing plan configuration. In this plan,each officer will work 13 hour shifts on each of their assigned regular work days. In High Impact Periods addition,officers will be required to work two of their three days off,and Spring Break Resort Tax $2,615,000 $2,723,000 again,while working a 13 hour shift. In summary,each officer will work and Special Events 38 hours of Enhanced Staffing Overtime,each week,during what is defined as the High Impact Weekend period. In addition,th.,requested enhancement will also pay for outside agency assistance and unforeseen expenses of$500,000 that may be needed for both weekends(Friday and Saturday Nights, 13 hour shifts)during this this fourteen day period. This proposed enhancement will provide funding for the City to provide victims of domestic violence with temporary emergency hotel placement Domestic Violence Emergency General based on the projected needs of the Police Department(average of $21,000 $21,000 $21,000 Multiple Programs Shelter Fund $150 per night for seven nights for twenty victims),which is intended to be a stop gap which will allow assigned advocates the opportunity to seek more permanent options such as relocation or shelter. This proposed enhancement will provide funding for the City to provide safe shelter and services for victims of domestic violence and/or General homeless citizens seeking drug abuse treatment.This request will provide Marchman Act Treatment Space Fund $183,000 $183,000 $183,000 Multiple Programs the City with access to three treatment beds on a year-round basis from a private provider with full wrap-around services at an average rate of $167 per day per assigned treatment bed which are anticipated to turn- over four times per year. Additional Off-duty Police overtime for tourism related events within the Tourism Off-Duty Police Services Entertainment District City of Miami Beach.This enhancement was included in the FY 2019 Resort Tax $151,000 $151,000 $151,000 (TOPS)Program Operations Adopted Budget as a pilot program and is now being requested as recurring enhancement request for FY 2020. 11 Page 375 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description PROPERTY MANAGEMENT This enhancement will provide funding for the addition of Iwo Trades worker I positions which will allow the department to dedicate staff solely Internal Facilities and to critical facilities such as the Miami Beach Police Department and Fire Full-Time Trades Worker I Positions Service $194,000 $153,000 2 Operations Stations to ensure that they are being adequately maintained at all times. These high priority facilities around the City are crucial to the City's operations. This enhancement request will provide additional funding for holiday lighting and selective decor over the$535,000 included in the preliminary FY 2020 budget per the recommendation from the April 24, Additional Holiday Lighting Resort Tax $140,000 $140,000 $140,000 Holiday Decorations 2019 Neighborhoods/Community Affairs Committee meeting adopted by the City Commission on May 8,2019 through Resolution 2019- 30816 and as further detailed in the Letter-to-Commission (371-2019) dated July 1, 2019. This enhancement will allow the department to dedicate 2 Trades Facilities and workers to the maintenance and repair to all of the City's garcges and Part-Time Trades Worker I Positions Enterprise $72,000 $74,000 2 Operations surface lots.It will also result in decreased response time to an emergencies that may arise. This enhancement will provide funding for a new position within the Capital Renewal/ Property Management Department for the purpose of leading energy Internal Replacement Project audits,preparing documents regarding energy audit findings, presenting Full-Time Energy Manager Position Service $143,000 $138,000 1 and Space Planning to stakeholders on energy initiatives,documenting return on investment, Management and preparing scopes of work for implementation of future energy projects. Facilities and This enhancement will provide funding for the painting of lifeguard Painting of Lifeguard Towers Resort Tax $36,000 $36,000 $36,000 Operations stands every other year so that they are on a constant painting cycle instead of on an ad-hoc or as-needed basis. 12 Page 376 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS � -- Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description This enhancement is being requested in accordance with the Internal recommendation from the Finance and Citywide Projects Committee's Living Wage $44,000 $44,000 $44,000 Administration April 19,2019 meeting to complete the three year phase-in approach Service previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1, 2020. PUBLIC WORKS This enhancement will aid the Public Works Department in providing Technical Standards, Best reference materials during the day to day process of engineering often Management Practices,AWWA General $19,000 $19,000 Capital Projects required to ensure compliance with technical standards and best Fund management practices.These subscriptions will provide access to key Utility Subscriptions standards from accredited agencies that will be required on an ongoing basis. This enhancement will provide additional funding for the Cat Network General outside of the grant contribution for the septic tank,marketing,feeders, Cat Network Fund $24,000 $24,000 Cat Network badges,and other operating expenditures for the program to be successful.It is important to note that this does not include labor costs incurred by staff to monitor the program. PUBLIC WORKS- SANITATION This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's Living Wage Enterprise $61,000 $61,000 $61,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1,2020. PUBLIC WORKS- SEWER This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's Living Wage Enterprise $3,000 $3,000 $3,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living',age rate to $15.00 per hour effective October 1, 2020. 13 Page 377 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description PUBLIC WORKS- STORM WATER The PW Operations-Storm Water Division is responsible for the preventive maintenance and repairs of the City's storm water infrastructure.Staff currently maintain 47 pump stations and in the past 1 Full-Time Assistant Pumping year 10 have been added with 2 more anticipated this Fall.This Pump Station Mechanic Position and 2 Full-Time Enterprise $364,000 $364,000 $250,000 3 enhancement will create one additional full time Assistant Pump Electrician Positions Maintenance&Repair Mechanic position and two additional full time Electrician positions within the In-House pump stations preventive maintenance and repairs program in order to keep up with the maintenance demands of the City's storm water program. This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's Living Wage Enterprise $3,000 $3,000 $3,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1,2020. PUBLIC WORKS-WATER This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's Living Wage Enterprise $3,000 $3,000 $3,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1,2020. TOURISM&CULTURAL DEVELOPMENT Miami Beach Culture Crawl is an art and cultural happening,offering complimentary admission to some of the nation's most prestigious institutions.Special programming includes open studios and galleries, outdoor films,live music,exclusive tours, night gardens,and free trolley Cultural Crawl Resort Tax services to each location.The Tourism and Culture Department will like to $120,000 $120,000 Special Events continue to slowly build this program to a point where it will encompass the full breadth of Miami Beach.This enhancement will allow the Department to increase monthly marketing initiatives,while also allowing the City to personally program one site on a monthly basis for each Culture Crawl. 14 Page 378 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description This enhancement will provide a contribution to the Miami Design Miami Design Preservation League Resort Tax Preservation League for Art Deco Weekend for usage of City of Miami Art Deco Weekend $100,000 $100,000 $100,000 Special Events Beach services(Police, Fire,Security, Parking,Electrical Permit, Fee, Sanitation, Licenses,and Application Fees). The Rhythm Foundation has been managing the historic oceanfront amphitheater at the North Beach Bandshell for the City of Miami Beach, providing music programming,producing its concerts, renting the venue out to other public and private organizations for events,and consulting Rhythm Foundation Additional for other concert and festival producers that rent the venue.Tourism and Programming(North Beach Resort Tax Culture will like to support the Rhythm Foundation in the initiative of g g $50,000 $50,000 Special Events "Celebrate North Beach"which will be a series of summer events Bandshell) designed to showcase North Beach as a tourist and family friendly cultural destination during Summer 2020(June-September),when other cultural offerings slow down.The new canopy will allow them to program throughout the rainy season and give residents and tourists good,cultural programming. This enhancement will fund barricade vinyl covers for"High Impact City Special Events" (Spring Break,Memorial Day,New Year's Eve,etc.). The program will have a phased-in (3-5 years)approach,funding roughly 250 barricades per fiscal year including storage and Barricade Covers Resort Tax $50,000 $50,000 Special Events installation.These barricade covers will provide a value showcasing the City Logo or Sponsorship on a barrier jacket.Messages can also be printed on cover for our residents and visitors with additional media exposure in photos or videos. This enhancement will increase funding to activate Collins Park with public art installations and cultural programming as requested by the Collins Park Association.The Collins Park Association has requested Collins Park Cultural Activation and funding to activate Collins Park throughout the season to compliment the Resort Tax $50,000 $50,000 Special Events existing ArtScape concerts and Bass MISO concerts.The approach will Programming lead to an "always-on"approach to culture for the last Sunday of the month in Collins Park,starting in January 2020.This will bring positive cultural offerings to Collins Park,which is a leading Arts and Culture destination within the city. 15 Page 379 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS TRequested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description This enhancement will fund the rental of a ferris wheel for the annual Miami Beach Gay Pride event.Miami Beach Pride brings together members of the lesbian,gay, bisexual,transgender,queer,and questioning("LGBTQ")community and their friends,allies,and Miami Beach Pride Ferris Wheel Resort Tax supporters,in celebration of the unique spirit and culture of the LGBTQ. $25,000 $25,000 $25,000 Special Events During the January 23,2019 Finance and Citywide Projects Committee (FCWPC) meeting,the Event Organizer, in addition to requesting approval for placing a Ferris Wheel in Lummus Park during the Event, requested that the City sponsor the Ferris Wheel in an amount not to exceed $25,000 to cover production costs. This enhancement will provide a sponsorship to Miami Beach Pride for expansion and growth of the annual Pride Festival in FY 2020 from 2 to 3 days to include:City services for Police, Fire,and Parking;a kids play zone with two bounce houses and children's activities;a 54 foot ferris wheel and fun slide with security;tournament managers,bleachers, entertainment,and decor for a volleyball tournament;Friday,Saturday, Miami Beach Pride Sponsorship Resort Tax $284,000 $90,000 $284,000 Special Events and Sunday headliner entertainment;and fireworks show.As part of the FY 2019 Adopted Budget,the City Commission approved an increase in the contribution to Miami Beach Pride from$10,000 to$73,000.As presented to and recommended by the Finance and Citywide Projects Committee at its July 19,2019 2nd Budget Briefing,this enhancement request is being recommended for funding at$90,000 to enhance Sunday programming during the event. The City Commission recommended activation of the plaza and suggested expanding activation to potentially include music.rents for families.The Prism Music Group considers themselves"Community Builders",with a focus on rebranding spaces within Miami Beach by Rue Vendome Cultural Activation General $100,000 $100,000 Special Events connecting small business growth,existing infrastructure,and public and Programming Fund spaces with new and fresh programming,by making culture accessible to residents and neighborhoods.They fill creative voids through experiences and events,and stitch together the story of a city that is transforming before our very eyes.There is a desire to continue cultural programming in Rue Vendome(Markets,Culture Crawl,etc.). 16 Page 380 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description The City,currently,hires private production companies to produce City annual events such as Memorial Day Weekend Cultural Activations,4th of July and Veteran's Day.The advantages of staffing a City employee as a producer will provide the department with an asset with expertise to navigate a success production internally(permitting and collaboration) and externally,while allowing them to pick up many other projects as Full-Time Special Events Producer General they come up(Markets,Culture Crawl,etc.). Furthermore,at the June 5, Position (Split-funded) Fund $46,000 $57,000 0.5 Special Events 2019 Commission Meeting the Commission approved the Pop Fest Event for the next three years and approved event programming during March 2020.The success of the March programming and Pop Fest is contingent on Tourism and Culture having a person dedicated to the execution of these initiatives with the"hands on attention"these events will require.It is proposed that this position be split-funded between Tourism and Cultural Development(General Fund)and the Resort Tax Fund. The City,currently, hires private production companies to produce City annual events such as Memorial Day Weekend Cultural Activations,4th of July and Veteran's Day.The advantages of staffing a City employee as a producer will provide the department with an asset with expertise to navigate a success production internally(permitting and collaboration) and externally,while allowing them to pick up many other projects as Full-Time Special Events Producer Resort Tax $46,000 $57,000 0.5 Special Events they come up(Markets,Culture Crawl,etc.).Furthermore,at the June 5, Position (Split-funded) 2019 Commission Meeting the Commission approved the Pop Fest Event for the next three years and approved event programming during March 2020.The success of the March programming and Pop Fest is contingent on Tourism and Culture having a person dedicated to the execution of these initiatives with the"hands on attention"these events will require.It is proposed that this position be split-funded between Tourism and Cultural Development(General Fund)and the Resort Tax Fund. 17 Page 381 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description Obtaining contracted marketing services will enable the department to enhance the promotion of tourism and cultural events, program, projects and activities but providing detailed data, including demographics of our target market. This marketing professional will work directly with Cultural Institutions and Cultural Arts Council Grantees to ensure their Professional Services-Contracted General $50,000 $50,000 Special Events offerings are promoted properly,throughout the City. This marketing Marketing Personnel Fund professional will work with all external groups to create,capture and promote arts and cultural offerings.This marketing professional will create a robust strategy and marketing plan with a focus goal of enhancing City brand positioning,while working closely with Marketing and Communications to ensure one cohesive strategy across the corporation. The objective of the Cultural Tourism Grant,a collaborative J'ort of the Miami Beach Visitor and Convention Authority(MBVCA)and'he Cultural Arts Council (CAC), is to provide funding for activities,events,and yearlong cultural and tourism promotion and programming that supports and advances the missions of the MBVCA and the CAC. Funding for this Cultural Arts Council(CAC)/Miami proposed cultural tourism grant is to be provided jointly,with the MBVCA Beach Visitor&Convention Special contributing$75,000 and the CAC contributing$75,000 for a total $75,000 $75,000 Cultural Programming Authority(MBCVCA)Cultural Revenue grant of$150,000.Grant recipient(s)and/or projects will be Tourism Grant determined by a combined panel of MBVCA and CAC members.The goal of this program is to encourage cultural tourism by creating a unique art experience that will exist during a select period of time when hotel occupancy and tourism have traditionally been slower.pis_ per posed that this enhancement request be funded from the Cultural Arts Council funding. 18 Page 382 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description This enhancement will provide funding for activation of cultural programming to encourage and attract community and neighborhood engagement.There has been a strong desire to activate Miami Beach's parks and public spaces, including Collins Park and Soundscape Park. BID's,Community Associations,Commissioners,and residents Cultural Arts Programming Resort TaxProgramming consistently request programming in their desired spaces and the Tourism $100,000 $100,000 $100,000 Cultural and Cultural Development is required to consider individual requests on a one by one basis.This request will allow the Department to properly program, plan,and strategize to ensure the City has an annual program that will be executed across the City. Funding for additional cultural programming will increase the City's portfolio of free arts and cultural events happening throughout the community and engage residents. TOURISM&CULTURAL DEVELOPMENT-CONVENTION CENTER CONTRACTOR(SPECTRA) This enhancement will provide funding for Spectra to add a Transportation Manager position that will be responsible for all transportation logistics at the Miami Beach Convention Center(pre event Full-Time Transportation Manager Miami Beach planning,pre and post event activities,etc.).This will include working Position Enterprise $77,000 $77,000 $80,000 Convention Center closely with the general service contractors(GSC's)and show organizers (1 Contractor Position) (MBCC) to ensure a successful transportation plan is created and implemented. This position will also maintain the eastern most lanes of Convention Center Drive to ensure that the various entities(Valet,Ride Share,Taxi and shuttles)are placed in the appropriate locations for each event. This enhancement will provide funding for Spectra to hire a consultant Code/Permitting Professional Enterprise $150,000 $150,000 $155,000 MBCC that will be a liaison between various City of Miami Beach Departments Services and the show producers for events being held at the Miami peach Convention Center. This enhancement will provide funding for Spectra to hire Guest Services Associates/Curbside Managers that will serve two functions: (1)manage and monitor the curb on Convention Center Drive to ensure that there is a Guest Services Associates/ Enterprise $117,000 $117,000 $121,000 MBCC constant and smooth flow of traffic maintained during ingress and egress Curbside Managers of events;(2) responsible for assisting our attendees with any building and event related questions.The associates will be located throughout the lobby and exterior of the building. 19 Page 383 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions DepartmentFund Enhancement Enhancement Impact FT PT Program Description This enhancement will provide funding for Spectra to hire a Security Supervisor for the newly renovated Miami Beach Convention Center (MBCC).The MBCC property encompasses 1.466 million square feet of enclosed space.This position will ensure that all security personnel on the Full-Time Security Supervisor Position assigned shift are performing their assigned job duties.Additional duties Enterprise $24,000 $24,000 $36,000 MBCC (1 Contractor Position) will include patrolling all areas of the property(24/7),securing doors and ensuring the safety of all guests,employees,and contract labor while on premises,as well as securing the MBCC property and equipment during the move in/out of trade shows,conventions,and all other events. This enhancement will provide funding for Spectra to hire two Security Officers for the newly renovated Miami Beach Convention Center (MBCC).The MBCC property encompasses 1.466 million square feet of Full-Time Security Officer Positions Enterprise $42,000 $42,000 $64,000 MBCC enclosed space.This position will be responsible for patrolling all areas (2 Contractor Positions) of the property(24/7),securing doors,ensuring the safety of all guests, employees,and contract labor while on premises,as well as securing property during move-in/out of trade shows,conventions,and all other events. This enhancement will provide funding for Spectra to hire a highly skilled Full-Time Plumber Position Plumber that will be responsible for all aspects of the installation, (1 Contractor Position) Enterprise $41,000 $41,000 $63,000 MBCC maintenance, inspection,operation,and repair of the plumbing systems throughout the facility.The incumbent in this classification will perform work under the general supervision of the Chief Engineer. This enhancement will provide funding for Spectra to hire an Event Operations Manager that will be responsible for the supervision and Full-Time Event Operations Manager direction of the Assistant Operations Manager and Floor Supervisors. Position Enterprise $41,000 $41,000 $63,000 MBCC This position will be responsible for managing general building cleaning (1 Contractor Position) (24/7),event room/hall set-ups and breakdowns as required by clients, as well as creating all event drawings via AutoCAD. 20 Page 384 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description This enhancement will provide funding for Spectra to hire a paid Events Intern which will receive first hand event management experience at the Special Miami Beach Convention Center(MBCC).This position will report Events Intern $22,000 $22,000 $33,000 MBCC directly to the Director of Events and Guests Services and will work Revenue closely with the Director of Events and Guests Services as well as the Event Managers.It is proposed that funding from the Tourism and Hospitality Scholarship Fund be utilized to support this enhancement. This enhancement will provide funding for Spectra to purchase Social Tables software which is an event and sales related software that allows customers to assist with creating floorplans and downloading pertinent information related to event logistics and food and beverage operations. This software is used by over 5,000 customers in 4,700 locations(hotels, Social Tables Software(Spectra) Enterprise $16,000 $16,000 $1 2,000 MBCC arena,stadiums and convention centers).Once the software is implemented,the sales and events team will be able to give the customer a password and they will be able to create diagrams within the Miami Beach Convention Center.The customer will be able to see the diagram in both two dimensional and three dimensional renderings. In addition to creating floor plans,Social Tables will also be used for creating proposals and as a marketing tool. This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's Living Wage Enterprise $26,000 $26,000 $26,000 Administration April 19,2019 meeting to complete the three year phase-in approach previously approved in 2017 increasing the minimum living wage rate to $15.00 per hour effective October 1,2020. This enhancement will provide funding for Spectra to hire an Executive Assistant position that will report directly to the Executive Team(General Manager and Assistant General Manager)and will be respc:.sible for Full-Time Executive Assistant Position Enterprise $35,000 $53,000 MBCC answering incoming calls,taking messages,assisting clients with (1 Contractor Position) information,scheduling tasks and maintaining appointment calendars. This position will also work on special projects,industry engagement programs,and support directors as necessary. 21 Page 385 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description TOURISM&CULTURAL DEVELOPMENT-C 4 NVENTION CEN R CONTRACTOR(CENTERPLAJE) This enhancement will provide funding for Centerplate to hire a Catering Sales Manager that will be directly responsible for creating unique dining experiences by selling,upselling,and actively participating in the planning and production of catered functions.Working closely with Full-Time Catering Sales Manager clients,as well as with the sales,culinary,and operations staff,the Position Enterprise $88,000 $88,000 $92,000 MBCC Catering Sales Manager will be responsible for ensuring that events are (1 Contractor Position) coordinated and executed smoothly and in accordance with all client expectations and specifications.The Catering Sales Manager will support the planning of and preparation for events according to anticipated attendance and will provide hands-on management and oversight in the areas of service and food and beverage operations during events. This enhancement will provide funding for Centerplate to hire a Hospitality Director for Banquets/Catering that will be directly responsible for the preparation,set up,service, breakdown,and clean up of breakfasts,coffee breaks,luncheons,dinners, receptions,and other Full-Time Hospitality Director of contracted functions and catered group events.This position will provide Banquets/Catering Position Enterprise $94,000 $94,000 $98,000 MBCC supervision, leadership,and direction to the Banquet department in both (1 Contractor Position) front and back of house and will be responsible for ensuring that events are executed smoothly and in accordance with guest and client specifications,to include linens,decor,set up, menu,and all aspects of service. This enhancement will provide funding for Centerplate to hire an Accounting Manager/Controller that will take direct responsibility for the financial affairs of the unit by overseeing cash management and credit transactions,general ledger entries,tax and compliance,payroll, Full-Time Accounting accounts payable and receivable,as well as financial analysis and Manager/Controller Position Enterprise $75,000 $75,000 $78,000 MBCC reporting.With guidance from the Corporate Office and under direction (1 Contractor Position) of the Regional Controller,the Unit Controller will work in close partnership with the General Manager and will play a key leadership role in running an efficient,effective,and profitable food and beverage operation. 22 Page 386 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description TRANSPORTATION This enhancement will add(1) more vehicle in service for eight(8) hours per day,seven(7)days a week, 365/366 days a year(for 2020)to Collins Express Service Special $247 000 $247,000 Citywide Trolley better accommodate passenger demand for trolley services. Enhancement Revenue Service This enhancement request will require an increase in the annual contribution from the Parking Enterprise Fund. This enhancement will allow for the implementation of a first mile/last mile on-demand service For the Middle Beach area(subject to outcome of the on-demand pilot project anticipated to be launched during FY 2019) On-Demand Transit without any advertising revenues.Should advertising on vehicles be On-Demand Transit Service Special Implementation Revenue $298,000 $298,000 Service allowed as part of this on-demand service,this request would decrease (New Program) by$91,000 from$298,000 to$207,000. This enhancement request will require an increase in the annual contribution from the Parking Enterprise Fund. This enhancement request will provide funding for the designation of a Public Information Officer for Transportation Projects,which will schedule public meetings,coordinate creation of outreach materials,answer community questions, prepare for and attend community outreach meetings, provide translation services,and coordinate with Miami Beach Contracted Community Outreach Special $60,000 $60,000 Mobility Marketing and Communications staff.This will result in timely advertising Liaison for Transportation Projects Revenue of community meetings,consistent marketing materials, better coordination with the Marketing and Communications Department,and a consistent approach to preparing for community meetings. This enhancement request will require an increase in the annual contribution from the Parking Enterprise Fund. 23 Page 387 of 540 ATTACHMENT C FY 2020 RECURRING ENHANCEMENTS Requested Recommended Year 2 Positions Department Fund Enhancement Enhancement Impact FT PT Program Description This enhancement is being requested in accordance with the recommendation from the Finance and Citywide Projects Committee's April 19,2019 meeting to complete the three year phase-in approach Special previously approved in 2017 increasing the minimum living wage rate to Living Wage $102,000 $102,000 $102,000 Administration Revenue $15.00 per hour effective October 1, 2020. This enhancement request will require an increase in the annual contribution from the Parking Enterprise Fund Grand Total of Positions Recommended 7 0 RECURRING Fund Requested Recommended Year 2 Enhancement Enhancement Impact General Fund $4,549,000 $343,000 $5,325,000 $436,000 $38,000 $432,000 Internal Service impact(%based on FY 2020 Preliminary Allocations) $4,985,000 $381,000 $5,757,000 Internal Service $537,000 $47,000 $533,000 Resort Tax $3,867,000 $642,000 $3,986,000 RDA $28,000 $28,000 $28,000 Enterprise $1,441,000 $1,334,000 $1,444,000 Special Revenue $822,000 $142,000 $833,000 24 Page 388 of 540