Amendment NO.4 Agreement with Ribbeck Engineering, INC. t540 -3(:) (i3
AMENDMENT No. 4
TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
RIBBECK ENGINEERING, INC.
DATED July 26, 2016
FOR THE PROVISION OF ADDITIONAL ENGINEERING SERVICES FOR
THE INDIAN CREEK DRIVE /STATE ROAD (SR) A1A, 26 STREET TO
41 STREET- FLOOD MITIGATION PROJECT IN THE AMOUNT OF
$383,670.
This Amendment No. 4 to the Agreement is made and entered this j day of j ,
2019, by and among the CITY OF MIAMI BEACH, a municipal corporation existing under
the laws of the State of Florida (the "City"), having its principal offices at 1700 Convention
Center Drive, Miami Beach, Florida 33139, and Ribbeck Engineering Inc., a Florida
Corporation having its principal office at 14335 SW 120 St. #205, Miami, Florida 33146 (the
"Consultant").
RECITALS
WHEREAS, on March 9, 2016, the Mayor and City Commission adopted Resolution
2016-29332 approving a Department Funded Agreement ("DFA") between the City and the
Florida Department of Transportation ("FDOT") for the cost sharing of the Indian Creek Drive
from 26th to 41st Streets construction project (the "Project"); and
WHEREAS, on June 8, 2016, the Mayor and City Commission adopted Resolution 2016-
29456, approving the award of a Professional Services Agreement to Consultant(the "PSA"), to
develop the Design Criteria Package ("DCP") and conceptual plans for approximately 0.85 miles
of Indian Creek Drive, for a total contract amount of $407,851; and
WHEREAS, the DFA stipulates that the Project shall be implemented in two (2)
construction phases, the "Interim" phase and the "Ultimate" phase; and
WHEREAS, the "Interim" phase construction for the underground drainage component is
now substantially complete, which included drainage pipes ranging in sizes up to 72 inches in
diameter, drainage structures, 24-inch diameter storm drainage pipes along the side streets, the
pump station structure, and roadway drainage system; and
WHEREAS, the "Ultimate" phase includes the roadway reconstruction component,
raising the roadway, and harmonization to the final grade; and
WHEREAS, on April 26, 2017, the Mayor and City Commission adopted Resolution 2017-
29839, authorizing the City to enter into negotiations for Amendment No. 1 to the PSA with
Ribbeck Engineering, Inc., to prepare a set of "Interim" construction plans from 25th to 26th
Streets and 26th to 41st Streets, including side streets along the entire Project limits, in the
amount of $863,171.92 plus a $86,317.19 City contingency, increasing the contract amount by
$949,489.11, for a total contract amount of$1,357,340.11; and
WHEREAS, on October 18, 2017, the Mayor and City Commission adopted Resolution
2017-30070, authorizing the City to enter into negotiations for Amendment No. 2 to the PSA with
Ribbeck Engineering, Inc., to complete the "Ultimate" phase with final signed and sealed
construction plans for the entire Project limits, in the amount of $1,056,347.77, plus a fifteen
percent(15%) City Contingency in the amount of$158,452.17, increasing the contract amount by
$1,214,799.94, for a total contract amount of$1,622,650.94; and
WHEREAS, on October 30, 2018, the Mayor and City Commission adopted Resolution
2018-30547, authorizing Amendment No. 3 to the PSA with Ribbeck Engineering, Inc. to perform
subsurface exploration to further identify potential utilities conflicts, modifications to roadway and
drainage design resulting from requests to modify harmonization plans for the adjacent properties,
parking lanes modification to meet FDOT criteria, additional utility coordination, special handrail
design to meet City criteria, and additional coordination efforts, in the amount of $308,364.46,
plus a ten percent (10%) City contingency in the amount of $30,836.05, increasing the contract
amount by $339,196.50, for a total contract amount of$1,961,847.44; and
WHEREAS, on July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a
• contract to Ric-Man Construction Florida Inc. in an amount not to exceed $13,636,984 to perform •
construction services for the Indian Creek Phase III Improvements from 25th to 41st Street project
(the "Indian Creek Phase III Project"); and
WHEREAS, the City is preparing to enter the construction phase of the Indian Creek
Phase III Project, and additional services are required by Consultant for the construction of the
Indian Creek Phase III Project; and
WHEREAS, the services to be performed by Consultant during construction for the Indian
Creek Phase III Project include, but are not limited to, attending and participating in bi-weekly
construction meetings, responding to requests for information (RFI's), post bid revisions, Collins
Avenue design revisions, geotechnical surveys, testing, and structural design; and
WHEREAS, Consultant submitted a negotiated cost proposal for Amendment No. 4 to the
Professional Services Agreement to provide engineering services for the Indian Creek Phase III
Project during construction, in the amount not-to-exceed $383,670, for a total contract amount of
$3,295,006.55; and
WHEREAS, the cost proposal submitted by Consultant was reviewed by Public Works
Department and the Office of Capital Improvements and deemed to be fair and reasonable.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 4.
2. MODIFICATIONS
(a) The Agreement is amended, as provided herein and in Schedule "A" attached
hereto.
(b) In consideration for the services to be performed under this Amendment No. 4, City shall
pay Consultant the not-to-exceed amount of $383,670, as provided in schedule "A",
attached hereto.
(c) This written Amendment No. 4 is the entire agreement between the City and Ribbeck
Engineering Inc. with respect to this amendment as further set forth in Schedule "A". No
other agreements or modification shall apply to this Amendment No. 4 unless expressly
provided herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged and shall remain in
full force and effect.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 4.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to be
executed in their names by their duly authorized officials as of the date first set forth above.
•
ATTEST: CITY OF MIAMI BEACfs, FLORIDA
4/ '
Rafael E. s\ Dan• '
Granado, City �.
Clerk �= �'
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P
ORA,
ATTEST: CONSUL _• T:
�� •`:� RI,B�jEfK; NGINEE G, NC.
//Secretary Principal
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Print Name Print Name
APPROVED AS TO
FORM & LANGUAGE
& FOR ErCUTION
&A (j--' 2(24(I
city Attorney // Date
Schedule A
August 13, 2019
Mina Samadi, PE LEED AP }
Senior Capital Projects Coordinator +,
City of Miami Beach RIBBECK
CIP Department Engineering,Inc.
1700 Convention Center Drive CA#27592
Miami Beach, FL 33139 E.I.No.26-0460404
14335 SW 120th St.,Suite 205,
Miami,FL 33186
Re: Change Order#4 cnbbeck@gmail com
SR AlA/Indian Creek Drive from 25 Street to 41 Street Improvements Cel: 305-319-1397
Flood Mitigation Project-Contract Resolution No. 2016-29456 Phone: 305-383-5909
Fax: 305-383-5979
Dear Mina:
Enclosed for your approval, please find our revised Change Order#4 for a value of$383,670.33. Please
note that we are running out of funds and would appreciate expediting the approval of this change
order.
Should you have any questions regarding this invoice payment or require additional information, please
contact me at 305-319-1397.
Thanks again for the opportunity.
Sincerely,
Carlos F. Ribbeck, P.E.
President
INDIAN CREEK DRIVE
DRAINAGE MITIGATION PROJECT FROM 25 ST TO 41 ST
POST DESIGN SERVICES - CHANGE ORDER 4
ITEM
PDS(6/01 to 7/12) 21 Hours
Meetings(6/01 to 7/12) 93 Hours
Shop Drawings 398 Hours
RFI 460 Hours
Revisions 388 Hours
Additional Scope 236 Hours
Meetings 311.5 Hours
Revise Collins 53 Hours
Total= 1,960.50 Hours
Avg Hourly Rate $53.50
Overhead 163.76% _
Operating Margin 38.50%
Facilities Capital Cost Money 0.767%
Cost(Hrs x Loaded Rate) $317,835.17
Contingency(10%) $31,783.52
Total= $349,618.69
Subs
Geotech(Pile and Mast Arm) $3,104.00
Survey(Collins) $10,000.00
Structural(Redesign of Concrete Pads) $16,355.38
Structural(PDS support requested not invoiced) $4,592.26
Total= $34,051.64
Grand Total= $383,670.33
ONGOING PDS
Item QTY Hrs/unit Hours Remarks
Meetings 21 These are hours already spent from 6/01 to 7/12
PDS 93 These are hours already spent from 6/01 to 7/12
Total= 114
SHOP DRAWINGS
Item QTY HrS/unit Hours Remarks
Roadway
Hand Rails 20 2 40 Bundled by location,16 locations,3 @ concrete pads and 1@ pump outfall
TMS 1 8 8 Traffic Monitoring Site @ 40th Street
Total= 48
Drainage
Drainage Structures 140 1 140 SRPE
Pipes 24 1 24 72"SRPE
Drainage Structures 178 RCP,Equivalent to SRPE to be procured plus the structures in the yard
Pipes 24 RCP,Assume 24 elbows/special manholes
Pumps 3 1 3
Pump Station 5 2 10 Pumps,hatch,Discharge pipes,floats,sluice gate
Yard Drains 1 1 1
Trench Drains 42 1 42
Total= 220
Signing
Sign Panels 12 1 12
Total= 12
Signals
Conduit 2 1 2
signal Cable 1 1 1
Pull Box 2 1 2
Service Disconnect 2 1 2
Servicd Wire 1 1 1
Pole 2 1 2
Signal Head S 1 5
Vehicle Signal(Detector) 2 1 2
Pedestrian Signal 2 1 2
Countdown 1 1 1
Controller 2 1 2
Sign 6 1 6 4@26,1@29,1@39
Mas Arms 6 2 12
Flashing beacons 2 1 2 1 for beacons and 1 for structural bracket
Total= 42
Lighting
Load Centers 2 2 4
Light Pole 1 2 2
Conduit 1 1 1
Conductor 2 1 2
Pull Box 1 1 1
Total= 10
Structures(Mast Arms)
Drilled Shafts 6 2 12 4@26,1@29,1@39
Anchor Bolts 6 2 12 4@26,1@29,1@39
Mast Arms 6 2 12 4@26,1@29,1@40
_ Total= 36
Electrical
Cabinets12 2 24
Generator1 4 4
VFD 1 2 2
Total= 30
SD Total= 398
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REVISIONS
Item QTY Hrs/unit Hours Remarks
Roadway 8 16 128
Drainage 8 16 128 Revise Roadway plan,Drainge plan,Drainage structure
Signing 3 8 24
Signals 3 12 36
Lighting 3 8 24
Structures 3 8 24
Electrical 3 8 24
Rev Total= 388
ADDITIONAL SCOPE
Item QTY Hrs/unit Hours Remarks
Roadway 10 8 80 Revise Harmonization to Owner's satisfaction;Assume 10 @ 8 hrs
Update utility design file-8 hrs upon pending Soft Digs,update XS-8 hrs,Utility Work Schedules-8 hrs,Assume 20
Utility Plans and Redesign 33 4/8 144 drainage struct @ 4 hrs(Drainage XS,Drainage Plan,Roadway Plan)and 10 Rdwy @4 hrs=8+8+8+20x4+10x4=144
Structural 1 12 12 Review letter/calculations for sheet pile eliminination
Total= 236
MEETINGS
Item QTY Hrs/unit Hours Remarks
Bi Weekly Meetings 40 3 180 Assume 20 months/biweekly and half meetings for drainage engineer=20 mths x 2 wk x 3hrs x 1.5 engineers
Utility Coordination 7 3 31.5 Assume 2 FPL(Signal&Lighting Power Source),4 Teco(conflicts),1 ATT(Signals)=7 mtgs x 3 hrs x 1,5 engineers
Property Owners 5 2 10 Assume 5 property owners @ 2 hrs each
Field Reviews 20 3 90 Estimate 20 field reviews(1 every months)x 1.5 person
Total= 311.5
REVISION TO COLLINS
Item QTY Hrs/unit Hours Remarks
Typical Section 1 4 4 1 sheet
Pavement Design 1 16 16 Revise Pavement Design and submit for FOOT approval
Plan Sheets 2 2 4 2 Sheets
Profile 1 2 2
Cross Sections 14 0.5 7 14 Cross Sections
Field Reviews 1 4 8 1 Field Review 4 hrs x 2 Engineers
Quantities 1 8 8
Total= 49
QC 5% 2
Supervision 5% 2
Total= 53