Amendment NO.6 Agreement with Stantec Consulting Services INC. Attachment A 02o19o'?q
AMENDMENT No. 6
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
STANTEC CONSULTING SERVICES INC.,
DATED
JUNE 8, 2012
FOR ADDITIONAL DESIGN CRITERIA PROFESSIONAL SERVICES
FOR NEIGHBORHOOD NO. 13: PALM & HIBISCUS ISLANDS RIGHT-OF-WAY
INFRASTRUCTURE IMPROVEMENTS
This Amendment No.6 to the Agreement made and entered this day of Q C-71 , 2019,
by and between the City of Miami Beach, a municipal corporation existing under the laws of
the State of Florida (hereinafter referred to as CITY), having its principal offices at 1700
Convention Center Drive, Miami Beach, Florida 33139, and Stantec Consulting Services Inc.
having its principal office at 901 Ponce de Leon Boulevard, Suite 900, Coral Gables, Florida,
33134 (hereinafter referred to as CONSULTANT).
RECITALS
WHEREAS, on June 8th, 2012, pursuant to the adoption of Resolution No. 2012-27832, the
Mayor and City Clerk executed the Professional Services Agreement for Architectural and
Engineering Services with Stantec Consulting Services Inc. (CONSULTANT) for the ROW
Infrastructure Improvement Program Neighborhood No. 13: Palm & Hibiscus Islands Project
(PROJECT); and
WHEREAS, the Agreement provides for Design Criteria Professional services to
develop a Design Criteria Package (DCP) for the Project and to evaluate compliance of
the Project construction with the Design Criteria Package, in the not-to-exceed amount of
$523,082; and
WHEREAS, on March 22, 2013, Amendment No. 1 to the Agreement was
administratively executed in the not-to-exceed amount of$13,000, for services that include the
modification of the Request for Qualifications (RFQ) documents to revise the Project delivery
method to a Progressive Design Build, where the Design Builder (DB) will provide a
Guaranteed Maximum Price (GMP) at design completion; and
WHEREAS, on May 2, 2014, Amendment No. 2 to the Agreement was administratively
executed in the not-to-exceed amount of$17,224, for additional services required to incorporate the
New Enhanced Stormwater System Criteria into the project's DCP; and
WHEREAS, on March 16, 2015, Amendment No. 3 to the Agreement was administratively
executed in the not-to-exceed amount of$9,900, for additional services required to perform an in-
depth internal logic and programming review and tracking of Design/Build team's project schedule
within the Primavera software platform for the duration of the project; and
WHEREAS, on October 14, 2016 Amendment No. 4 to the Agreement was administratively
executed in the not-to-exceed amount of $45,360, for additional Design Criteria Professional
services required for the extended project construction phase; and
WHEREAS, on April 26, 2017, the Mayor and City Commission adopted Resolution No.
2017-29840, approving and authorizing the design and implementation of a stormwater system with
sufficient capacity to handle both public and private stormwater runoff into the City's system; and
WHEREAS, on April 4, 2018, the Public Works Department directed the
implementation of a new drainage policy for this project; and
WHEREAS, the new drainage policy requires that any property with Finish Floor
Elevation (FFE) at or below the new crown of the road may receive a yard drain/catch
basin inside the private property. The property owners must execute a license agreement
with the City allowing access to their property for the installation of the drain, harmonization
and any other required work; and
WHEREAS, on October 17, 2018, the Mayor and City Commission adopted Resolution
No. 2018-30550, approving Amendment No. 5 in the amount of $63,690, for additional
Design Criteria Professional services, to continue and implement the additional scope
related to the new drainage policy dated April 2017 with the Design-Build team and to
complete the project; and
WHEREAS, On January 8, 2019, the Mayor and City Commission adopted
Resolution No. 2019-30863, expanding the scope of stormwater management policy, as
contained in the Resolution No. 2017-29840, by committing to the design and implementation
of a stormwater system with sufficient techniques to reduce the risk of flooding to both public
and private property caused by stormwater runoff in the City and to handle both public and
private stormwater runoff into the City's system and directed the administration to develop a
policy and engineering solution for private property owners with the City's municipal
stormwater system; and
WHEREAS, as a result of the Commission's directive (Resolution No. 2019-30863), on
April 2019, the Public Works Department directed the implementation of a new drainage policy
for this project; and
WHEREAS, this Amendment No. 6 for additional Design Criteria Professional
services, is necessary to continue and implement the additional scope related to the new
drainage policy; and
WHEREAS, City staff have evaluated the Consultant's fee proposal (attached) and find that
the fees are fair and reasonable; and
WHEREAS,this Amendment No. 6 in the lump sum amount of$80,880 will revise the total
contract amount to$753,136; and
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements, terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as part of this Amendment
No.6.
2. MODIFICATIONS
(a) The Agreement is amended to include "Schedule B-1", which is attached
and incorporated herein.
(b) In consideration for the services to be performed under this Amendment No. 6, City
shall pay the consultant the lump sum amount of$80,880, as provided in Schedule B-
1.
3. OTHER PROVISIONS
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 6.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 6 to
be executed in their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH, FLORIDA
c-------li OCT - 12019
RafaE. Gra ado, an Gelber
City Clerk Mayor
ATTEST: CONSULTANT:
STANTEC CONSULTING SERVICES, INC.
Secretary ppm
' ipal
Ja ili/'.G7 S_ r4Js
Print Name Print Name
1
m��l ` E'q�h� APPROVED AS TO
"...\\1). FORM & LANGUAGE
..'—'-`461\,,,,,..- �d &FOR EXECUTION
,._
.. . •• �0
* l INCORP ORATED. $
S(c kr)t
�
��a . 'e City Attorney Z
Schedule B-1
Stantec 800 Fairway Drive,Suite 195
Jl. Deerfield Beach FL US 33441-1828
Office(954)481-2812
Fax(954)481-2818
August 20, 2019
Mina Samadi
CAPITAL IMPROVEMENT PROJECTS OFFICE
1700 Convention Center Drive
Miami Beach, FL 33139
Re: Palm and Hibiscus Islands Neighborhood Improvements
City of Miami Beach, Florida
Dear Ms. Samadi:
As discussed, please find the enclosed extension of funds for the Design Criteria Oversight for the
Palm and Hibiscus Islands project. These services are being performed under the City of Miami
Beach Contract "PROFESSIONAL ARCHITECTURE AND ENGINEERING SERVICES FOR
RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT PROGRAM NEIGHBORHOOD NO. 13:
PALM & HIBISCUS ISLANDS".
At this time, the project has entered an extended phase of construction due to several changes in
scope. The primary reason for the extension is the need to customize and permit individual
connections to private properties that qualify for a direct drainage connection based on the updated
City policy. It is anticipated that the new policy will affect somewhere between 95-108 properties.
Furthermore. it was requested that the contractor install new standby generators at the three pump
stations on the project. Please accept this proposal to extend our services so that we may continue
to serve the City. This proposal is structured to extend services through March of 2020.
All tasks under Task 5: Construction Administration-Construction Phase
• Oversight of Construction including construction meetings, distributing minutes, monitoring
field inspections, periodic field visits, payment certification and Quality Control of the
inspection services.
• Extended Duration of C/A for the DCP Engineer including ongoing responsibilities for
monitoring construction, attending meetings, witnessing field testing and reviewing
documentation
• Project Submittal Reviews including additional reviews required for contractor submittals,
progress reporting, quality control, substantial and final completion resulting in extended
review time for the DCP Engineer
• Oversight and review for plans and shop drawings related Standby Generators at the
Stormwater Pump Stations.
Design with community in mind
Stantec
August 20, 2019
Page 2 of 2
As you know, the project scope and schedule has expanded beyond what was initially intended.
We respectfully request these funding resources be allocated to allow us to continue assisting the
City in our on-going efforts to address the above scope and schedule expansion.
Stantec will invoice on a LUMP SUM BASIS for the percentage completion of the services
rendered.
The anticipated fee based on the assumptions noted will be as outlined in the attached spreadsheet
and summarized as follows;
TOTAL LUMP SUM LABOR = $80,880.00
REIMBURSABLE EXPENSES = 0.00
TOTAL LUMP SUM = $80,880.00
We thank you for the opportunity to provide the City of Miami Beach with our services and we are
ready to begin working under this assignment upon receipt of the Purchase Order.
Sincerely,
STANTEC CONSULTING SERVICES INC.
Jeffrey Crews, P.E., LEED AP
Principal
Tel: (954) 481-2812 x 235
Fax: (954) 481-2818
Email: jeff.crews(a?stantec.com
\\us1521-f01\workgroup\2156\active\215612258\management\Fee Proposals\Extended DCP due to Scope\Palm Hibiscus DCP fee Extension 2019.docx
Attachments
ESTIMATE OF WORK EFFORT AND COST
Extended DCP Services SCHEDULE B-1
Name of Project: Palm and Hibiscus Islands Stantec Consulting Services Inc
County: Miami-Dade
Miami Beach Contract 8/20/2019
J.Crews
Project Project Senior Engineer CAD Tech Clerical Senior CEI Labor Total
Principal Manager Engineer Inspector Cost By Per
$150.00 _ $120.00 $120.00 $101.00 $55.00 $35.00 $90.00 Activit _ Phase
TASK 5 CONSTRUCTION PHASE(EXTENDED SERVICES) -
5.01 Construction Management 336 $40,320.00
5.02 Extended Duration DCP 264 - $31,680.00
5.03 Project Submittal Reviews 50 _ 56,000.00
5.04 Standby Generator Oversight and Review 24 $2,880.00
$80,880.00 -
Total Staff Hours0 674 0 0 0 0 0
Total Staff Cost $0 00 $80,880.00 $0 00 $0 00 $0 00 $0 00 $0 00 $80,880.00 $80,880.00
SUB-TOTAL: $80,880.00
Notes
Task 5.01 Oversight and Management Responsibilities for Inspection Services 28 hrs per month for 12 months REIMBURSABLES
Task 5.02 DCP Involvement for additional Construction Management at 22 hours per month for for 12 months
Task 5.03 Additional Review for modified design requirements TOTAL FEE: $80,880.00
Task 5.04 Additional efforts for Generator Scope