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Agreement with Wannemacher Jensen Architects, Inc. AGREEMENT BETWEEN CITY OF MIAMI BEACH AND WANNEMACHER JENSEN ARCHITECTS, INC. FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER 1 FACILITY, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2019-208-ND RESOLUTION NO. 2019-30913 1 TABLE OF CONTENTS DESCRIPTION PAGE ARTICLE 1. DEFINITIONS 3 ARTICLE 2. BASIC SERVICES 8 ARTICLE 3. THE CITY'S RESPONSIBILITIES 13 ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 15 ARTICLE 5. ADDITIONAL SERVICES 17 ARTICLE 6. REIMBURSABLE EXPENSES 18 ARTICLE 7. COMPENSATION FOR SERVICES 19 ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 20 ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 20 ARTICLE 10. TERMINATION OF AGREEMENT 21 ARTICLE 11. INSURANCE 22 ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 23 ARTICLE 13. ERRORS AND OMISSIONS 24 ARTICLE 14. LIMITATION OF LIABILITY 24 ARTICLE 15. NOTICE 24 ARTICLE 16. MISCELLANEOUS PROVISIONS 25 SCHEDULES: SCHEDULE A- SCOPE OF SERVICES 30 SCHEDULE A-1 51 SCHEDULE B 52 SCHEDULE C 55 SCHEDULE D ,.57 , SCHEDULE E „58 ATTACHMENTS: ATTACHMENT A 59 ATTACHMENT B 60 ATTACHMENT C 61 2 • AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND WANNEMACHER JENSEN ARCHITECTS, INC. FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER 1 FACILITY, This Agreement made and'entered into this day of , 20 (Effective Date), by and between the CITY OF MIAMI BEACH, a municipal corporation existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139, (hereinafter referred to as City), and Wannemacher Jensen Architects, Inc., a Florida corporation having its local office at 180 Mirror Lake Drive N, St. Petersburg, FL 33701 (hereinafter referred to as Consultant). WITNESSETH: WHEREAS, the RFQ No. 2019-208-ND (the "RFQ") was intended to provide access to architectural and engineering firms in accordance with the Florida Consultant's Competitive Negotiation Act; and WHEREAS, on July 31, 2019, the City Commission approved Resolution No. 2019- 30913, respectively, authorizing the City to enter into negotiations with Wannemacher Jensen Architects,Inc., and, if successful, execute an agreement with the Consultant pursuant to the RFQ; and . WHEREAS, City and the Consultant have negotiated the following agreement pursuant to the RFQ; and . NOW THEREFORE, City and Consultant, in consideration of the mutual covenants and agreement herein contained, agree as follows: ARTICLE 1. DEFINITIONS 1.1 , Definitions. The definitions included in this Section are not exhaustive of all definitions used in this Agreement. Additional terms may be defined in other Contract Documents. The following terms shall have the.meanings specified herein unless otherwise stated herein: ADDITIONAL SERVICES: "Additional Services" shall mean those services, in addition to the Basic Services in this Agreement, as described in Article 5. and the Consultant Service Order, which the Consultant shall perform, at the City's option, and which must be duly authorized, in writing,, by the City Manager or his authorized designee, prior to commencement of same. APPLICABLE LAWS: "Applicable Laws" means all laws, statutes, codes (including, but not limited to, building codes), ordinances, rules, regulations, lawful orders and decrees of governmental authorities having jurisdiction over the Project, the Project Site or the Parties. 3 BASE BID: "Base Bid" shall mean the elements contained in the Construction Documents recommended by the Consultant (and approved by the City) as being within the Construction Cost Budget. "Base Bid" shall not include additive alternates or deductive alternates. BASIC SERVICES: "Basic Services" shall include those services which Consultant shall perform in accordance with the terms of the Agreement, as described in Article 2 and the Scope of Services set forth in Schedule A hereto. Any Services not specifically enumerated as Additional Services (as defined herein)shall also be considered Basic Services. CITY(OR OWNER): The "City" shall mean the City of Miami Beach, a Florida municipal corporation having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139. In all respects hereunder, City's obligations and performance is pursuant to City's position as the owner of the Project acting in its proprietary capacity. In the event City exercises its regulatory authority as a governmental body including, but not limited to, its regulatory authority for code inspections and issuance of Building Department permits, Public Works Department permits, or other applicable permits within its jurisdiction, the exercise of such regulatory authorityand the enforcement of any Applicable Laws shall be deemed to have occurred pursuant to City's regulatory authority as'a governmental body and shall, not be • attributable in any manner to City as a Party to this Agreement. • CITY COMMISSION: "City Commission" shall mean the governing and legislative body of the City. CITY MANAGER: The "City Manager" shall mean the chief administrative officer of the City. The City Manager shall also be construed to include any duly authorized representatives designated by the City Manager in writing, including the Project Administrator, with respect to any specific matter(s) concerning the Services and/or this Agreement (exclusive of those authorizations reserved to the City Commission under this Agreement, or to regulatory or administrative bodies having jurisdiction over the Project). CONSTRUCTION COST BUDGET: The "Construction:Cost Budget" shall mean the amount budgeted and established by the City to provide for the cost of construction of the Work for the Project ("Construction Cost"), as set forth in Schedule D. CONSTRUCTION DOCUMENTS: "Construction Documents" shall mean the final (100% completed) plans, technical specifications, drawings, schematics, documents, and diagrams prepared by the Consultant pursuant to this Agreement, setting forth in detail the requirements for the construction of the Project. The Construction Documents shall set forth in full all details necessary to complete the construction of the Project in accordance with the Contract Documents. Construction Documents shall not be part of the Contract Documents, until (a) the Consultant has submitted completed Construction Documents to the City and (b) they have been reviewed and approved by the City and any agencies having jurisdiction in accordance with the procedures as otherwise provided by the Contract Documents. However, approval by the City shall not in any way be construed, interpreted and/or deemed to constitute a waiver or excuse Consultant's obligations to ensure the Construction Documents are.constructible, in compliance with all Applicable Laws and in accordance with the Contract Documents. CONSULTANT: The named entity on page 1 of this Agreement, the "Consultant" shall mean the qualified and properly professionally licensed design professional in the State of Florida and as otherwise required by any entities, agencies, boards, governmental authorities 4 and/or any other professional organizations with jurisdiction governing the professional practice area for which the design professional has been engaged by City and who will perform (or cause to be performed through Subconsultants acceptable to the City) all architectural, design and engineering services required under this Agreement and/or Consultant Service Order and will serve as the "architect of record" and/or "engineer of record" for the Project. When the term "Consultant" is used in this Agreement it shall also be deemed to include any officers, employees, or agents of Consultants, and any other person or entity acting under the supervision, direction, or control of Consultant to provide any architectural, design, engineering or similar professional services with respect to the Project ("Subconsultants"). The Consultant shall not be replaced by any other entity, except as otherwise permitted in this Agreement. Further, any Subconsultant that may perform services on behalf of the Consultant shall be a qualified and properly professionally licensed design professional in the State of Florida and as otherwise required by any entities, agencies, boards, governmental authorities and/or any other professional organizations with jurisdiction governing the professional practice area for which the Subconsultant has been engaged by Consultant to perform professional design services in connection with the Project. The following Subconsultants are hereby approved by the City Manager for the/Project: • Professional Service Industries, Inc. • Bliss & Nyitray, Inc. • EAC Consulting, Inc. • SDM Consulting Engineers, Inc. • Sequil Systems Inc., • Diversified US CONSULTANT SERVICE ORDER: Consultant Service Order shall mean any work order issued by the City to Contractor (in substantial form as in Schedule A-1 attached hereto), that specifically describes and delineates the particular Additional Services which may be required of Consultant that is the subject of such Consultant Service Order, and which may include studies or study activity, and/or professional services as defined in Section 287.055 of the Florida Statutes. CONTRACT AMENDMENT: "Contract Amendment"( shall mean a written modification to the Agreement approved by the City (as specified below) and executed between City and Consultant, covering changes, additions, or reductions in the terms of this Agreement including, without limitation, authorizing a change in the Project, or the method and manner of performance thereof, or an adjustment in the fee and/or completion dates. Contract Amendments shall be approved by the City Commission if they exceed one hundred thousand dollars ($100,000.00). Even for Contract Amendments of one hundred thousand dollars ($100,000:00) or less (or other such threshold contract amount as may. be specified by the City of Miami Beach Procurement Ordinance), the City Manager reserves the right to seek and obtain concurrence of the City Commission for approval of any such Contract Amendment. CONTRACT DOCUMENTS: "Contract Documents" shall mean this Agreement (together with all exhibits, addenda, Consultant Service Orders and written amendments issued thereto), and all Design Documents and Construction Documents. The Contract Documents shall also include, without limitation (together with all exhibits, addenda, and written amendments issued thereto), the Request For Qualifications (RFQ), instructions to bidders, bid form, bid bond, Design Criteria Package (if any), the Contract for Construction, surety payment and i 5 performance bonds, Conditions of the Contract for Construction (General; Supplementary, and other Conditions), Divisions 0-17 specifications, an approved Change Order(s), approved Construction Change Directive(s), and/or approved written order(s) for a minor change in the Work. CONTRACT FOR CONSTRUCTION: "Contract for Construction" shall mean the legally binding agreement between City and Contractor for performance of the Work covered in the Contract Documents, including, without limitation, a general contractor, construction manager, design- builder or any other duly licensed construction contractor selected pursuant to -any other procurement methodology available under Florida law. CONTRACTOR:. "Contractor" shall mean the individual or •individuals, firm, company, corporation, joint venture, or other entity contracting with City for performance of the Work covered in the Contract Documents. DESIGN CRITERIA PACKAGE or DCP: "Design Criteria Package" means concise, • performance-oriented drawings or specifications of a design-build Project, prepared' for the purpose of furnishing sufficient information to permit design-build firms to prepare a bid or a response to a City request for proposal, or to permit the City to enter into a negotiated design build contract. The Design Criteria Package must specify performance-based criteria for the design-build Project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. DESIGN DOCUMENTS: "Design Documents" means—aff plans;drawings specifications— --- schematics and all other documents which set forth-in-full the design of the Project-and-fix-and describe in detail the size, configuration and character of the Project concerning all items of the Project necessary for the final preparation of the 100% completed, permitted Construction Documents in accordance with the requirements of the Contract Documents including, without limitation, all architectural and engineering elements as may be appropriate. Design Documents shall not be part of the Contract Documents, until (a) the Consultant has submitted completed Design Documents to the City and (b) they have been reviewed and approved by the City and agencies having jurisdiction in accordance with the procedures as provided by the Contract Documents. However, approval by the City shall not in any way be construed, interpreted and/or deemed to constitute a waiver or excuse Consultant's obligations to ensure the Design Documents are constructible, in compliance with all Applicable Laws and in accordance with the Contract Documents. FORCE MAJEURE: "Force Majeure" shall mean any delay occasioned by superior or irresistible force occasioned by violence in nature without the interference of human agency such ase hurricane, tornado, flood, loss caused by fire and other similar unavoidable casualties; or other causes beyond the City's or Consultant's control that are not due to any act, omission or negligence of either City or Consultant and, which have, or may be reasonably expected to have, a material adverse effect on the Project, or on the rights and obligations of City or Consultant under this Agreement and which, by the exercise of due diligence, such parties shall not have been able to avoid; provided, however, that inclement weather(except as noted above), the acts or omissions of Subconsultants, the Contractor and its sub-contractors, market conditions, labor conditions, construction industry price trends, and similar matters which normally impact on the construction process shall not be considered a Force Majeure. 6 If the Consultant is delayed in performing any obligation under this Agreement due to a Force Majeure, the Consultant shall request a time extension from the Project Administrator within five (5) business days of said Force Majeure. Any time extension shall be subject to mutual agreement and shall not be cause for any claim by the Consultant for extra compensation, unless Additional Services are required and approved pursuant to Article 5 hereof. PROJECT: The "Project" shall mean that certain City capital project described in the Scope of Services set forth in Schedule A hereto. ' Project Cost: The "Project Cost", shall mean theestimated total cost of the Project, as prepared and established by the City, including the estimated Construction Cost and Soft Costs. The Project Cost may, from time to time, be revised or adjusted by the City, in its sole discretion, to accommodate approved modifications or changes to the Project or scope of work. Project Scope: The "Project Scope" shall mean the description of the Project, as described in Schedule A hereto. PROJECT ADMINISTRATOR: The "Project Administrator" shall mean the individual designated by the City Manager who shall be the City's authorized representative to issue directives and notices on behalf of the City with respect to all matters concerning the Services of this Agreement (exclusive of those authorizations reserved to the City Manager or City Commission under this Agreement, or to regulatory or administrative bodies having jurisdiction over the Project). PROPOSAL DOCUMENTS: "Proposal Documents" shall mean the RFQ, together with all amendments or addenda thereto (if any), which is incorporated byreference to this Agreement and made a part hereof; provided, however, that in the event of an express conflict between the Proposal Documents and this Agreement, the Agreement shall prevail. Consultant's proposal in response to the RFQ is included for reference purposes only and shall not be incorporated as part of this Agreement, except with respect to Consultant's representations regarding the qualifications and experience of Consultant and its key personnel, its commitment to provide the-- key personnel listed therein, and its capability,to perform and deliver the Services in accordance with this Agreement and consistent with the all representations made therein. SCHEDULES: "Schedules" shall mean the various schedules attached'to this Agreement and referred to as follows: Schedule A— Scope of Services Schedule A-1 - Consultant Service Order& Compensation Schedule • Schedule B —Consultant Compensation • Schedule C—Hourly Billing Rate Schedule Schedule D—Construction Cost Budget Schedule E — Project Schedule SCOPE OF SERVICES: "Scope of Services" shall include the Project Scope, Basic Services, and any Additional Services (as approved by the City), all as described in Schedule "A" hereto. SERVICES: "Services" shall mean all services, work, and actions by the Consultant performed pursuant to or undertaken under this Agreement. SOFT COSTS: " oft Costs" shall mean costs related to the Project other than Construction ' I 7 • Cost including, without limitation, Consultant's Basic Services, Additional Services, surveys, testing, general consultant, financing, permitting fees and,other similar costs, as determined by the City, that are not considered as direct costs for the construction of the Project. STATEMENT OF PROBABLE CONSTRUCTION COST: The "Statement of Probable Construction Cost" shall mean the detailed estimate prepared by Consultant in Construction Standard Index (CSI) format or other format approved by the Project Administrator, which includes the Consultant's estimated total construction cost to the City of the Work for the Project (as established in the Contract Documents, as they may be amended from time to time). The Statement of Probable Construction Cost shal' be in sufficient detail to identify the costs of each element of the Project and include a breakdown of the fees, general conditions and construction contingency for the Project. Costs shall be adjusted to the projected bid date to take into account anticipated price escalation. WORK: "Work" shall mean all labor, materials, equipment, supplies, tools, machinery, utilities, fabrication, transportation, insurance, bonds, .permits and conditions thereof, building code changes •and government approvals, licenses, tests, quality assurance and/or quality control inspections and related certifications, surveys, studies, and other items, work and services that are necessary or appropriate for the total construction, installation, and functioning of the Project, together with all additional, collateral and incidental items, and work and services required for delivery of a completed, fully functional and functioning Project as set forth in the Contract Documents. ARTICLE 2. BASIC SERVICES 2.1 The Consultant shall provide Basic Services for the Project, as more particularly described in Schedule A. 2.2 The Services will be commenced by the Consultant upon receipt of a written notice to proceed with any of thespecific tasks identified in Schedule A ("Task") signed by the City Manager or the Project Administrator ("Notice to Proceed"). Consultant shall countersign the Notice to Proceed upon receipt and return the signed copy to the City. A separate Notice to Proceed issued by the Project Administrator shall be required prior to commencement of each task (as same are set forth in Schedule "A" hereto). Consultant shall have no entitlement to perform (or be compensated for) the Services corresponding with any task under this Agreement, unless such task is authorized by a Notice to Proceed. 2.3 As it relates to the Services and the Project, Consultant warrants and represents to the City that it is knowledgeable of and shall comply with all Applicable Laws. The Consultant agrees to comply with all Applicable Laws, whether now in effect or as may be amended or adopted from time to time, and shall further take into account all known pending changes to the foregoing of which it should reasonably be aware. 2.4 The Consultant warrants and represents to the City that all of the Services required under this Agreement shall be performed in accordance with the standard of care normally • exercised in the design of comparable projects in South Florida. Consultant warrants and represents to the City that it is experienced, fully qualified, and properly licensed (pursuant to Applicable Laws) to perform the Services. Consultant warrants and represents to the City that it is responsible for the technical accuracy of the Services (including, without limitation, the Design Documents contemplated in Schedule "A" hereto). Consultant further warrants and represents 8 that the approved and permitted Construction Documents shall constitute a representation by Consultant to City that the Project, if constructed as required by the Contract Documents, will be fully functional, suitable and sufficient for its intended purposes. 2.5 The Consultant's Basic Services may consist of various tasks, including planning, design, bidding/award, preparation of a DCP, studies, construction administration, 'and • Additional Services (as may be approved), all as further described in the Scope of Services; and shall also include any and all of Consultant's responsibilities and obligations with respect to the Project,as set forth in the General Conditions of the Contract for Construction. 2.6 RESPONSIBILITY FOR CLAIMS AND LIABILITIES: No action or omission by City. hall waive or excuse Consultant's obligations under the Agreement and/or other Contract Documents and that Consultant shall remain fully liable for all work performed by Consultant including, without limitation, any design errors or omissions. Written decisions and/or approvals issued by the City shall not constitute nor be deemed a release of the responsibility and liability of the Consultant (or any Subconsultants), for the accuracy and competency of the Design Documents and Construction Documents, nor shall any City approval and/or decisions be deemed to be an assumption of such responsibility by the City for a defect, error or omission in the Design Documents and the Construction Documents. Moreover, neither the City's inspection, review, approval or acceptance of, nor payment for, any Services required under the Agreement shall be construed to relieve the Consultant (or any Subconsultant) of its obligations and responsibilities under the Agreement, nor constitute a waiver of any of the City's rights under the Agreement, or of any cause of action arising out of the performance of the Agreement. The Consultant shall be and remain liable to the City in accordance with Applicable Laws for all damages to City caused by any failure of the Consultant or to comply with the terms and conditions of the Agreement or by the Consultant's misconduct, unlawful acts, negligent acts, errors or omissions in the performance of the Agreement. • 2.7 TIME: It is understood that time is of the essence in the completion of the Project and, in this respect, the parties agree as follows: y 2.7.1 Term: The term of this Agreement shall commence upon execution by.the City and Consultant,which shall be the Effective Date referred to on page 1 hereof, and shall be in effect until all Services are completed or all Services authorized under Notices to Proceed are completed and accepted, whichever is_later. Notwithstanding the preceding Term, Consultant shall adhere to any and all timelines and/or deadlines, as set forth in the Scope of Services, including the time for completion of the work and/or services for the Project. 2.7.2 The Consultant shall perform the Services as expeditiously as is consistent with the standard of professional skill and care required by this Agreement, and the orderly progress of the Work. 2.7.3 Recognizing that the construction of other projects within the City may affect scheduling of the construction for the Project, the Consultant shall diligently coordinate performance of the Services with the City (through the Project Administrator) in order to provide for the safe, expeditious, economical and efficient completion of the Project, without negatively impacting concurrent work by others. The Consultant shall coordinate the Services with all of its Subconsultants, as well as other consultants, including, without limitation, City provided consultants (if any). . 9 2.7.4 The Services shall be performed in a manner that shall conform to the Scope of Services. The Consultant may submit requests for an adjustment to the completion time for the Scope of Services, if made necessary because of undue delays resulting from untimely review taken by the City (or authorities having jurisdiction over the Project) to approve the Consultant's submissions, or any other portion of the Services requiring approval by the City (or other governmental authorities having jurisdiction over the Project). Consultant shall immediately provide the Project, Administrator with written notice stating the reason for the particular delay; .the requested' adjustment (i.e. extension) to the Project Schedule; and a revised anticipated schedule of completion. Upon receipt and review of Consultant's request (and such other documentation as the Project Administrator may require), the Project Administrator may grant a reasonable extension of time for completion of the particular work involved, and authorize that the appropriate adjustment be made to the Project Schedule.' The Project Administrator's approval (if granted) shall be.in writing. 2.8 Consultant shall use its best efforts to maintain a constructive, professional, cooperative working relationship with the Project Administrator, Contractor, and any and all other individuals and/or firms that have been contracted, or otherwise retained, to perform work on the Project. 2.9 The Consultant shall perform its duties under this Agreement in a competent, timely and professional manner, and shall be responsible to the City for any failure in its performance, except to the extent that acts or omissions by the City make such performance impossible. 2.10 The Consultant is responsible for the professional quality, technical accuracy, completeness, performance and coordination of all Services required under the Agreement any Consultant.Service Orders (including the services performed by Subconsultants), within the specified time period and specified cost. The Consultant shall perform the Services utilizing the skill, knowledge, and judgment ordinarily possessed and used by a proficient consultant with respect to the disciplines required for the performance of such Services in the State of Florida. The Consultant is responsible for, and shall represent to City that the Services conform to the City's requirements, the Contract Documents and all Applicable Laws. The Consultant shall be and remain liable to the City for all damages to the City caused by the Consultant's Services, breaches of this Agreement, and/or negligent acts, errors and/or omissions in the performance of the Services, which damages may include the costs incurred by the City with respect to replacement or repair of any defective or non-conforming construction Work until (i) twelve (12) months following final acceptance of the Work, or(ii) the applicable statute of limitations period, whichever is later. In addition to all other rights and remedies which the City may have, the Consultant shall, at its expense, re-perform all or any portion of the Services to correct any non- conforming and/or insufficient services which result from the Consultant's failure to perform in accordance with the above standards. The Project Administrator shall notify the Consultant, in writing, of any non-conforming and/or insufficient services and shall approve the method and timing of the corrections. 2.10.1 The Consultant shall be responsible for non-conforming and/or insufficient, defective services and any resulting non-conforming, insufficient, and/or defective construction work re-performed within twelve (12) months following final acceptance and shall be subject-to further re-performance, repair and replacement for twelve (12) months from the date of initial re-performance, not to exceed twenty-four months (24) from final acceptance. 10 2.11 The City shall have the right, at any time, in its sole and absolute discretion, to submit for review to other consultants (engaged by the City at its expense) any or all parts of the Services and the Consultant shall fully cooperate in such review(s). Whenever others are required to verify, review, or consider any Services performed by Consultant (including, without limitation, contractors, other design professionals, and/or other consultants retained by the City), the intent of such requirement is to enable the Consultant to receive input from others' professional expertise to identify any discrepancies, errors or omissions that are, inconsistent with industry standards for design or construction of comparable projects; or which are inconsistent with Applicable Laws; or which are inconsistent with standards, decisions or approvals provided by the City under this Agreement. Consultant will use reasonable care and skill, in accordance and consistent with customary professional standards, in responding to items identified by other reviewers in accordance with this subsection. Consultant shall receive comments from reviewers, in writing, including, without limitation (and where applicable), via a set of marked-up drawings and specifications. Consultant shall address comments forwarded to it in a timely manner. The term "timely" shall be defined to mean as soon as possible under the circumstances, taking into account the timelines of the Project schedule. 2.11.1 The Consultant .is advised that a performance evaluation of the Services rendered throughout this Agreement will be completed by the City and kept in the City's files for evaluation of future solicitations. 2.12 Consultant agrees that when any portion of the Services relates to a professional service which, under Florida. Statutes, requires a license, certificate of authorization, or other form of legal entitlement to practice and/or perform such Service(s), it shall employ and/or retain only qualified duly licensed certified personnel to provide same. 2.13 Consultant agrees to designate, in writing, within five (5) calendar days after receiving a signed Notice to Proceed, a qualified licensed professional to serve as its project manager (hereinafter referred to as the"Project Manager").. The Project Manager shall be authorized and responsible to act on behalf of Consultant with respect to directing, coordinating and administrating all aspects of the Services. Consultant's Project Manager (as. well as any , replacement) shall be subject to the prior written approval of the City Manager or the Project Administrator. Replacement(including reassignment) of an approved Project Manager shall not be made without the prior written approval of the City Manager or his designee (i.e. the Project Administrator). 2.13.1 Consultant agrees, within fourteen (14) calendar days of receipt of written notice from the City Manager or the Project Administrator (which notice shall state the cause therefore), to promptly remove and replace a Project Manager, or any other personnel employed or otherwise retained by Consultant for the Project ( including, without limitation, any Subconsultants). - 2.14 Consultant agrees not to divulge, furnish or make available to any third party(ies), any non-public information concerning the Services or the Project, without the prior written consent of the City Manager or the Project Administrator, unless such disclosure is incident to the proper performance of the Services; or the disclosure is required pursuant to Florida Public Records laws; or, in the course of judicial proceedings, where such information has been properly subpoenaed. Consultant shall also require Subconsultants to`comply with this subsection. 2.15 The City and Consultant acknowledge that the Services, as described in the Agreement and any Consultant Service Orders, do not delineate every detail and minor work task required 111 to be performed by Consultant to complete the work and/or services described and delineated under Schedule A and any Consultant Service Orders issued to Consultant by the City.. If, during the course of performing work, services and/or tasks, Consultant determines that work . and/or services should be performed which is, in the Consultant's reasonable opinion, outside the level of effort originally anticipated, then Consultant shall promptly notify the Project Administrator, in writing, and shall obtain the Project Administrator's written consent before proceeding with such work and/or services. If Consultant proceeds with any such additional work and/or services without obtaining the prior written consent of the Project Administrator, said work and/or services shall be deemed to be a Basic Service under this Agreement and shall also be deemed to be within the scope of services delineated in Schedule A (whether or not specifically addressed in the Scope of Services). Mere notice by Consultant to the Project Administrator shall not constitute authorization or approval by the City to perform-such-work.---- Performance of any such work and/or services by Consultant without the prior written consent of the Project Administrator shall be undertaken at Consultant's,sole risk and liability. 2.16 Consultant shall establish, maintain, and categorize any and all Project documents and records pertinent to the Services and shall provide the City, upon request, with copies of any and all such documents and/or records. In addition, Consultant shall provide electronic document files to the City upon completion of the Project. 2.17 THE CITY HAS NO OBLIGATION TO ASSIST, FACILITATE AND/OR PERFORM IN ANY WAY THE CONSULTANT'S OBLIGATIONS UNDER THE AGREEMENT OR OTHER CONTRACT DOCUMENTS. THE CITY'S PARTICIPATION, FACILITATION AND/OR ASSISTANCE TO THE CONSULTANT SHALL BE AT ITS SOLE DISCRETION AND SHALL NOT, IN ANY WAY, BE CONSTRUED, INTERPRETED AND/OR CONSTITUTE AN ASSUMPTION BY THE CITY OF CONSULTANT'S OBLIGATIONS, A WAIVER OF CONSULTANT'S OBLIGATIONS AND/OR EXCUSE ANY ,BREACH BY CONSULTANT OF ITS OBLIGATIONS UNDER THE CONTRACT DOCUMENTS. THE PARTICIPATION IN THE PERFORMANCE OF ANY OF CONSULTANT'S OBLIGATIONS SHALL NOT PRECLUDE THE CITY FROM DECLARING CONSULTANT IN DEFAULT FOR CONSULTANT'S FAILURE TO PERFORM SUCH. OBLIGATION, NOR SHALL IT LIMIT, IN ANY WAY, THE CITY'S RIGHTS AND REMEDIES IN CONNECTION THEREWITH. THE CONSULTANT EXPRESSLY ACKNOWLEDGES AND AGREES NOT TO RAISE OR ASSERT AS DEFENSE TO ANY CLAIM, ACTION, SUIT AND/OR OTHER PROCEEDING OF A SIMILAR NATURE, THE CITY'S PARTICIPATION, ASSISTANCE AND/OR FACILITATION IN THE PERFORMANCE OF CONSULTANT'S OBLIGATIONS. INCLUDING, WITHOUT LIMITATION, ASSISTING WITH OBTAINING PERMITS OR WITH COORDINATION WITH UTILITIES, OR OTHER MATTERS RELATED TO THE PROJECT. IN THE EVENT OF ANY CONFLICT BETWEEN THIS SECTION AND/OR ANY OTHER PROVISION OF THIS AGREEMENT OR OTHER CONTRACT DOCUMENTS, THIS SECTION SHALL GOVERN. 2.18 GREEN BUILDING STANDARDS: The Consultant shall comply with the requirements of Section 255.2575, Florida Statutes, and Chapter 100 of the City Code, as-both may be amended from time to time, addressing applicable Leadership in Energy and Environmental Design (LEED) compliance requirements. 2.19 SUBCONSULTANTS: All services provided by Subconsultants shall be consistent with those commitments made by the Consultant in its Proposal and during the competitive solicitation selection process and interview. Such services shall beundertaken and performed pursuant to appropriate written agreements between the Consultant and the Subconsultants, which shall contain provisions that preserve and protect the rights of the City under this 12 Agreement. Nothing contained in this Agreement shall create any contractual relationship between the City and the Subconsultants. The Consultant shall not retain, add, or replace any Subconsultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. The Consultant shall cause the names of Subconsultants responsible for significant portions of the Services to be inserted on the plans and specifications. The Consultant shall be ultimately responsible for ensuring the Consultant's and all of its Subconsultants' compliance with the requirements of'this Section and any other provision of the Agreement and/or Consultant Service Order. With respect to the performance of work by Subconsultants, the Consultant shall, in approving and accepting such work, ensure the professional quality, completeness, and coordination of the Subconsultant's work. The Consultant shall, upon the request of the City, submit to the City such documentation and information as the.City reasonably requests to evidence the creation, standing, ownership and professional licensure of the Consultant (and Subconsultants), including organizational documents, operating agreements and professional licensure documentation, and copies of the Consultant's contracts with the Subconsultant with respect to the Project. However, the City's failure to request such documentation or evidence and/or failure to enforce in any way the terms and provisions of this Section,, the Agreement and/or any other Consultant Service Order during the Project does not excuse, waive and/or condone in any way any noncompliance of the requirements set forth therein including, without limitation, the professional licensure requirements. Any approval of a Subconsultant by the City shall in no way shift from the Consultant to City the responsibility for the quality and acceptability of the services performed by the Subconsultant. Payment of Subconsultants shall be the sole responsibility of the Consultant, and shall not be cause for any increase in compensation to the Consultant for payment of the Services. ARTICLE 3. THE CITY'S RESPONSIBILITIES 3.1 The City Manager shall designate a Project Administrator, who shall be the City's authorized representative to act on City's behalf with respect to the City's responsibilities or matters requiring City's approval under the Contract Documents. The Project Administrator shall be authorized (without limitation) to transmit instructions, receive information, and interpret and define City policies and decisions with respect to the Services and the Project. The Project Administrator shall have full authority to require the Consultant to comply with the Contract Documents, provided, however, that any failure of the Project Administrator to identify any noncompliance, or to specifically direct or require compliance, shall in no way constitute a waiver of, or excuse, the Consultant's obligation to comply with the requirements of the Contract Documents. 3.2 The City shall make available to Consultant, for the convenience of the Consultant only, information that the City has in its possession pertinent to the Project. Consultant hereby agrees and acknowledges that, in making any such information available to Consultant, the City makes no express or implied certification; warranty, and/or representation as to the accuracy or completeness of such information and assumes no responsibility whatsoever with respect to, the sufficiency, completeness or accuracy of such information. The Consultant understands, and hereby agrees and acknowledges, that it is obligated to verify to the extent it deems necessary all information furnished by the City, and that it is solely responsible for the accuracy and applicability of all such information used by Consultant. Such verification shall include, 13 without limitation, visual examination of existing conditions in all locations encompassed by the Project, where such examination can be made without using destructive measures (i.e. excavation or demolition). Survey information shall be spot checked to the extent that Consultant has satisfied itself as to the reliability of the information. 3.3 ( At any time, in his/her sole discretion, the City Manager may furnish accounting, and insurance counseling services for the Project (including, without limitation, auditing services to verify the Consultant's applications for payment,, or to ascertain that Consultant has properly remitted payment due to its Subconsultants or vendors). 3.4 If the City observes or otherwise becomes aware of any fault or defect in the Project, or non-conformance with the Contract Documents, the City, through the Project Administrator, shall give prompt written notice thereof to the Consultant. 3.5 The City, acting in its proprietary capacity as Owner and not in its regulatory capacity, shall render any administrative approvals and decisions required under this Agreement, in writing,-as reasonably expeditious for the orderly progress of the Services and of the Work. 3.6 The City Commission shall be the final authority to do or to approve the following actions or conduct,'by passage of an enabling resolution or amendment to this Agreement: 3.6.1 Except where otherwise expressly noted in the Agreement or the Contract Documents, the City Commission shall be the body to consider, comment upon, or approve any amendments or modifications to this Agreement. 3.6.2 The City Commission shall be the body to consider, comment upon, or approve any assignment, sale, transfer or subletting of this Agreement. Assignment and transfer shall be defined to also include sale of the majority of the stock of a corporate consultant. 3.6.3 The City Commission shall approve or consider all Contract Amendments that exceed the sum of one hundred thousand dollars ($100,000.00) (or other such amount asmay be specified by the City of Miami Beach Procurement Ordinance, as amended). 3.7 Except where otherwise expressly noted in this Agreement, the City Manager shall serve as the City's primary representative to whom administrative (proprietary) requests for decisions and approvals required hereunder by the City shall be made. Except where otherwise expressly noted in this Agreement or the Contract Documents, the City Manager shall issue decisions and authorizations which may include, without limitation, proprietary review, approval, or comment upon the schedules, plans, reports, estimates, contracts, and other documents submitted to the City by Consultant. 3.7.1 The City Manager shall have prior review and approval of the Project Manager (and any replacements) and of any Subconsultants (and any replacements). 3.7.2 The City Manager shall decide, and render administrative (proprietary) decisions on matters arising pursuant to this Agreement which are not otherwise expressly provided for in this Agreement. In his/her discretion, the City Manager may also consult with the City Commission on such matters. 3.7.3 At the request 'of Consultant, the City Manager shall.be authorized, but not required, to reallocate monies already budgeted toward payment of the Consultant; provided, however, that the Consultant's compensation (or other budgets established by 14 ( this Agreement) may not be increased without the prior approval of the City Commission, which approval (if granted at all) shall be in its sole and reasonable discretion. 3.7.4 The City Manager may approve Contract Amendments which do'not exceed the, sum of one hundred thousand dollars ($100,000.00) (or other such amount as may be specified by the City of Miami Beach Purchasing Ordinance, as amended); provided that no such amendments increase any of the budgets established by this Agreement. 3.7.5 The City Manager may, in his/her sole discretion, form a committee or committees, or inquire of, or consult with, persons for the,purpose of receiving advice and recommendations relating to the exercise of the City's powers, duties, and responsibilities under this Agreement or the Contract Documents. 3.7.6 The City Manager shall be the City Commission's authorized representative with regard to acting on behalf of the City in the event of issuing any default notice(s) under this Agreement, and, should such default remain uncured, in terminating the Agreement (pursuant to and in accordance with Article 10 hereof). 3.8 The City's review, evaluation, or comment as to any documents prepared by or on behalf of the Consultant shall be solely for the purpose of the City's determining for its own satisfaction the suitability of the Project, or portions thereof, detailed in such documents for the purposes intended therefor by the City, and may not be relied upon in any way by the Consultant or any other third party as a substantive review thereof. ARTICLE 4. RESPONSIBILITY FOR CONSTRUCTION COST 4.1 The City has established a Construction Cost Budget for the Project, set forth in Schedule D. Consultant shall design the Project so that the Construction Cost Budget for the Project is not exceeded. As part of the Basic Services, Consultant shall design and/or re-design the Project to the Construction Cost Budget in accordance with this Article 4, making all revisions necessary to maintain the Construction Cost Budget. Consultant shall attend meetings with the City to review and discuss cost estimates, cost-saving alternatives, and implementation or revision of the Design Documents and Construction Documents to address such items, as necessary to meet the established budget parameters set forth in the City Construction Budget. 4.2. Consultant shall provide and/or update the Statement of Probable Construction Cost at each stage of completion of the Design Documents and at completion of the Construction Documents, unless otherwise specified in a written directive of the Project Administrator. 4.2.1. At completion of the conceptual design (at such stage of completion of the Design Documents as may be specified by the Project Administrator), Consultant shall'provide the City a Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus fifteen percent (+/-15%) of the Construction Cost Budget. If at the foregoing stage of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than fifteen percent (15%), then the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform to the Consultant's estimated total costs in the Statement of Probable Construction Cost to within 15 • fifteen percent (15%) of the City's Construction Budget. Upon obtaining City's approval of any proposed modifications, Consultant shall incorporate such modifications within the Design Documents as part of the Basic Services and at no additional cost to the City. 4.2.2. At the 30% and 60% completion of the Design Documents, Consultant shall update its Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus ten percent (+/-10%) of the Construction Cost Budget. If at the foregoing stages of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than ten percent (10%), the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s)for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform to the Consultant's estimated total costs in the Statement of Probable Construction Cost to within ten percent (10%) of the City's Construction Budget. Upon obtaining City's approval of any proposed modifications, Consultant shall incorporate such modifications within the Design Documents as part of the Basic Services and at no additional cost to the City. 4.2.3. At the 90°/U_stage completion of the Design Documents and at completion of the Construction Documents, Consultant shall update its Statement of Probable Construction Cost, which must include an estimated Construction Cost for the Project within a range of plus or minus five percent (+1-5%) of the Construction Cost Budget. If at the foregoing stages of design the Consultant's Statement of Probable Construction Cost exceeds the City's Construction Budget by more than five percent (5%), the Project Administrator shall provide notice thereof to the Consultant. Consultant shall then identify the cause(s) for the difference and recommend in writing for the City's approval any modification in the Design Documents necessary to conform to the Consultant's estimated total costs in the Statement of Probable Construction Cost to within five percent (5%) of the City's Construction Budget.' Upon obtaining the City's approval, Consultant shall promptly modify the Design Documents or Construction Documents within the time period specified by the Project Administrator (which time period for completion shall not exceed ninety (90) days from the date Consultant is notified to re-design), as part of the Basic Services and at no additional cost to the City. 4.2.4. To ensure that the Construction Cost shall not exceed the City's Construction Budget, each Statement.of Probable Construction Cost shall be in sufficient detail to identify the costs of each element and include a breakdown of the fees, general conditions and a reasonable and appropriate construction contingency. 4.3. Consultant shall certify and warrant to the City that the Statement of Probable Construction Cost and any update thereto, represents Consultant's best judgment of the Construction Cost for the Project as an experienced design professional familiar with the construction industry, provided, however, that Consultant cannot (and does not) guarantee that bids or negotiated prices will not vary from any estimates of Construction Cost or other cost evaluation(s) prepared (or otherwise provided) by Consultant. 4.4 If the lowest and best Base Bid exceeds the Consultant's final updated Statement of Probable Cost by more than ten percent (10%), the Project Administrator shall provide notice thereof to the Consultant, and the Consultant shall re-design the Project within the Project Scope, construction schedule, sequence of Work, or such other action, as deemed necessary, to reduce the Statement of Probable Construction Cost, and Consultant shall provide any required revisions to the Contract Documents (including, without-limitation, the Construction Documents) within he time period specified by the Project Administrator (which time period for 16 completion shall not exceed ninety (90) days from the date Consultant is notified to re-design), and shall provide re-bidding services, as many times as may be reasonably requested by the City, as part of the Basic Services and at no additional cost to the City, in order to bring any resulting, responsive and responsible bids within ten percent (10%) of the Consultant's final updated Statement of Probable Cost. 4.5. The Construction Cost Budget shall not be exceeded without fully justifiable, extraordinary, and unforeseen circumstances (such as Force Majeure) which are beyond the control of the parties. Any expenditure above this amount shall be subject to prior City Commission approval which, if granted at all, shall be at the sole and reasonable discretion of the City Commission. The City Commission shall have no obligation to approve an increase in the Construction Cost Budget and, if such Construction Cost Budget is exceeded, the City Commission may, at its sole and absolute discretion, terminate this Agreement (and the remaining Services)without any further liability to the City. 4.6. The City Commission may, at its sole and absolute discretion, and without relieving Consultant of its obligations under this Agreement to design the Project to the Construction Cost Budget as set forth in Sections 4.1 through 4.5 above, separately elect any of the following options: (1) approve an increase to the Construction Cost Budget; (2) reject all bids, and (at its option) authorize rebidding of the Project; (3) abandon the Project and terminate the remaining Services without any further liability to the City; (4) select as many deductive alternatives as may be necessary to bring the lowest and best bid within the Construction Cost Budget. ARTICLE 5. ADDITIONAL SERVICES 5.1 Additional Services shall only be performed by' Consultant following receipt of written authorization by the Project Administrator (which authorization must be obtained prior to commencement of any such additional work by Consultant). The written authorization shall contain a description of the Additional Services required; a lump sum negotiated at the time of the request-for additional services or an hourly fee (in accordance with the rates in Schedule "B" hereto), with a "Not to Exceed" amount; Reimbursable Expenses (if any)with a "Not to Exceed" amount; the amended Construction Cost Budget (if applicable); the time required to complete the Additional Services; and an amended Project Schedule (if applicable). "Not to Exceed" shall mean the maximum cumulative hourly fees allowable (or, in the case of Reimbursable Expenses, the maximum cumulative expenses allowable), which the Consultant shall not exceed without further written authorization of the Project Administrator. The "Not to Exceed" amount is not a guaranteed maximum cost for the additional work requested (or, in the case of Reimbursables, for the expenses), and all costs applicable to same shall be verifiable through time sheets (and, for Reimbursables, expense reviews). 5.2 Additional Services include the following: . • 5.2.1 Appraisals: Investigation and creation of detailed appraisals and valuations of existing facilities, and surveys or inventories in connection with construction performed by City. 5.2.2. Unforeseen Conditions. Providing additional work relative to the Project which arises from subsequent circumstances and causes which could not reasonably have been foreseen at the time of execution of this Agreement (excluding conditions determined by all prior studies available to Consultant and excluding circumstances and causes resulting from error, omission, inadvertence, or negligence of Consultant). 17 5.2.3. City-Requested Revisions to Construction Documents: Making revisions to Construction Documents resulting in or from City-requested changes in Scope of Work involving new program elements, when such revisions are inconsistent with written approvals or instructions previously given by City and/or are due to causes beyond the control of Consultant. 5.2.4 Expert Witness: Except insofar as the Consultant is required by legal process or subpoena to appear and give testimony, preparing to serve or serving as an expert witness in connection with any state or federal court action to which the Consultant is not a party in its own name, that is not instituted by the Consultant or in which the performance of the Consultant is not in issue. 5.2.5 Procurement: Assistance in connection with bid protests, re-bidding, or re- negotiating contracts (except for Contract Document revisions and re-bidding services required under Section 4.4 hereof, which shall be provided at no additional cost to City). 5.2.6. Models: Preparing professional perspectives, models or renderings in addition to • those provided for in this Agreement except insofar as these are otherwise useful or. necessary to the Consultant in the provision of Basic Services. 5.2.7. Threshold Inspection/Material Testing and Inspection: Providing threshold inspection services and material testing/special inspection services, provided that Consultant, as part of the Basic Services, shall report on the progress the Work, including any defects and deficiencies that may be observed in the Work. 5.2.8 Pre-Design Surveys & Testing: Environmental investigations and site evaluations, provided, however, that surveys of the existing structure required to complete as-built documentation are not additional services. 5.2.9 Geotechnical engineering. Providing geotechnical engineering services or site surveys. 5.3 Additional services may be requested by,the City using a Consultant Service Order (CSO). For each proposed Consultant Service Order, Consultant shall provide the City with a cost proposal on a lump sum or not-to-exceed basis, based on the fee schedule set forth in Schedule "A-1" hereto. Purusant to, City of Miami Beach Procurement Ordinance, and Citywide Procedure 03.02. Except as specified herein, services that are required for completion of the Construction Documents shall be part of Consultant's Basic Services. ARTICLE 6. REIMBURSABLE.EXPENSES 6.1 Reimbursable Expenses must be authorized, in advance, in writing, by the Project Administrator. Invoices or vouchers for Reimbursable Expenses shall be submitted to the Project Administrator (along with any supporting receipts, proof of payment by the Consultant, and other back-up material requested by the Project Administrator). Consultant shall certify'as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Reimbursable Expenses may include, but not be limited to, the following: 18 • Cost of reproduction, courier, and postage and handling of drawings, plans, specifications, and other Project documents (excluding reproductions for the office use of the Consultant and its Subconsultants, and courier, postage and handling costs between the Consultant and its Subconsultants). • Costs for reproduction and preparation of graphics for community workshops. • Permit fees required by City of Miami Beach regulatory bodies having jurisdiction over the Project(i.e. City permit fees). ' Reimbursable Expenses and/or Contingency are allowance(s) set aside by the City and shall include actual expenditures (no markups allowed) made by the Consultant in the interest of the Project, provided such expenses are authorized in advance by the City. The Reimbursable Expenses and/or Contingency allowance(s), as specified herein, belongs to, and shall be controlled by the City (i.e. unused portions will be retained by the City and shall not be paid to Consultant). Notwithstanding theabove, any Reimbursable Expenses must be authorized, in advance, in writing, by the City Manager or corresponding Department's Director. Invoices.or vouchers for Reimbursable Expenses shall be submitted to the corresponding Department's Director (along with any supporting receipts and other back-up material required to support the amount invoiced, and as requested;by the corresponding Department's Director). Consultant shall certify as to each such invoice and/or voucher that the amounts and items claimed as reimbursable are "true and correct and in accordance with the Agreement." Only actual amounts incurred and paid (requiring proof of payment) by the Consultant shall be invoiced, without any markups and/or additions. ARTICLE 7. COMPENSATION FOR SERVICES 7.1 Consultant's "Lump Sum" fee for provision of the Services, excluding reimbursable allowances and/or contingency, for the Project shall be $964,917, as more fully delineated in Schedule B hereto. The City has set a Contingency in the amount of $20,000, and a remibusable allowance in the amount of $15,000, for a total Contract Value of $999,917 (Base bid. of $964,917 plus Contingency allowance of $20,000, plus Remiburable allowance of $15,000). 7.2 Payments for Services shall be made within forty-five (45) calendar days of receipt and approval of an acceptable invoice by the Project Administrator. Payments shall be made in proportion to the Services satisfactorily performed, so that the payments for Services never exceed the progress percentage noted in the Consultant's Progress Schedule (to be submitted with each invoice). No mark-up shall be allowed on subcontracted work. In addition to the invoice, the Consultant shall, for Hourly Rate authorizations, submit a progress report giving the percentage of completion of the Project and the total estimated fee to completion. 7.3 Approved Additional Services shall be compensated in accordance with the hourly billing rates set forth in Schedule "C," attached hereto. Any request for payment of Additional Services shall be included with a Consultant payment request. No mark-up shall be allowed on Additional Services (whether sub-contracted or not). 7.4 Approved Reimbursable Expenses shall be paid in accordance with Article 6 hereto, up to the "Not to Exceed" Reimbursable allowance amount set forth in Schedule B or in the 19 applicable Consultant Service Order. Any request for payment of Reimbursable Expenses shall also be included with Consultant's payment request. No mark-up shall be allowed on Reimbursable Expenses. 7.5 ESCALATION: During the Term of this Agreement, the City Manager, at his sole discretion, may consider an adjustment to the hourly rates set forth in Schedule C. Any such adjustments, if any, shall be based on a corresponding increase in the Consumer Price Index for All Urban Consumers; U.S. City average (1982-84=100), as established by the United States Bureau of Labor Statistics ("CPI"), or material adjustments to the scope or requirements of the • RFQ by the City, including (but not limited to) living wage increases, provided, however, that in no event shall any annual increase exceed three percent (3%). In the event that the City determines that the requested increase is unsubstantiated, the Consultant agrees to perform all duties at the current cost terms. 7.6 No retainage shall be made from the Consultant's compensation on account of sums withheld by the City on payments to Contractor. 7.7 METHOD OF BILLING AND PAYMENT. Consultant shall invoice the Project Administrator in a timely manner, but no more than once on a monthly basis. Invoices shall identify the nature and extent of the work performed; the total hours of work performed by employee category; and the respective hourly billing rate associated therewith. In the event Subconsultant work is used, the percentage of completion shall be identified. Invoices shall also itemize and summarize any Additional Services and/or Reimbursable Expenses. A copy of the written approval of the Project Administrator for the requested Additional Service(s) or Reimbursable Expense(s) shall accompany the invoice. 7.7.1 If requested, Consultant shall provide back-up for past and current invoices that records hours for all work (by employee category), and cost itemizations for Reimbursable Expenses (by category). ARTICLE 8. CONSULTANT'S ACCOUNTING AND OTHER RECORDS 8.1 All books, records (whether financial or otherwise), correspondence, technical documents, and any other records or documents related to the Services and/or Project will be available for examination and audit by the City Manager, or his/her authorized representatives, at Consultant's office (at the address designated in Article 15 ["Notices"]), during customary business hours. All such records shall be kept at least for a period of three (3) years after Consultant's completion of the Services. Incomplete or incorrect entries in such records and accounts relating personnel services and expenses may be grounds for City's disallowance of any fees or expenses based upon such entries. Consultant shall also bind its Subconsult'ants to the requirements of this Article and ensure compliance therewith ARTICLE 9. OWNERSHIP OF PROJECT DOCUMENTS 9.1 All notes, correspondence, documents, plans and specifications, designs, drawings, renderings, calculations, specifications, models, photographs, reports, surveys, investigations, and any other documents (whether completed or partially completed) and copyrights thereto for Services performed or produced in the performance of this Agreement, or related to the Project, whether in its native electronic form, paper or other hard copy medium or in electronic medium, except with respect to copyrighted standard details and designs owned by the Consultant or owned by a third party and licensed to the Consultant for use and reproduction, shall become the property of the City. Consultant shall deliver all such documents to the Project Administrator 20 } \ I in their native electronic form within thirty (30) days of completion of the Services (or within thirty (30) days of expiration or earlier termination of this Agreement as the case may be). However, the City may grant an exclusive license of the copyright td the Consultant for reusing and reproducing copyrighted materials or portions thereof as authorized by the City Manager in advance and in writing, In addition, the Consultant shall not disclose, release, or make available any document to any third party without prior written approval from the City Manager. The Consultant shall warrant to the City that it has been granted a license to use and reproduce any standard details and designs owned by a third party and used or reproduced by the Consultant in the performance of this Agreement. Nothing contained herein shall,be deemed to exclude any document from Chapter 119, Florida Statutes. 9.2 The Consultant is permitted to reproduce copyrighted material described above subject to prior written approval of the City Manager. 9.3 At the City's option, the Consultant may be authorized, as an Additional Service, to adapt copyrighted material for additional or other work for the City; however, payment to the Consultant for such adaptations will be limited to an amount not greater than 50% of the original fee earned to adapt the original copyrighted material to a new site. a 9.4 The City shall have the right to modify the Project or any components thereof without permission from the Consultant or without any additional compensation to the Consultant. The Consultant shall be released from any liability resulting from such modification. 9.5 The Consultant shall bind all Subconsultants to, the Agreement requirements for re-use of plans and specifications. ARTICLE 10. TERMINATION OF AGREEMENT 10.1 TERMINATION FOR LACK OF FUNDS: The City is a governmental entity and is subject to the appropriation of funds by its legislative body in an amount sufficient to allow continuation of its performance in accordance with the terms and conditions of this Agreement. In the event there is a lack of adequate funding either for the Services or the Project (or both), the City may terminate this Agreement without further liability to the City. 10.2 TERMINATION FOR CAUSE: The City, through the City Manager, may terminate this Agreement for cause, upon written notice to Consultant, in the event that the Consultant (1) violates any provision of this Agreement or performs same in bad faith; (2) unreasonably delays the performance'of the Services or any portion thereof; or (3) does not perform the Services or any portion thereof in a timely and satisfactory manner. In the case of termination for cause by the City, the Consultant shall first be granted a thirty (30) day cure period (commencing upon receipt of the initial written notice of default from the City). 10.2.1 In the event this Agreement is terminated for cause by the City, the City, at its sole option and discretion, may take over the remaining Services and complete them by contracting with another consultant(s), or otherwise. The Consultant shall be liable to the City for any additional cost(s) incurred by the City due to such termination. "Additional Cost" is defined as the difference between the actual cost of completion of the Services, and the cost of completion of such Services had the Agreement not been terminated. • 10.2.2 In the event of termination for cause by the City, the City shall only be obligated to pay Consultant for those Services satisfactorily performed and accepted prior to the 21 date of termination (as such date is set forth in, or can be calculated from, the City's initial written default notice). Upon payment of any amount which may be due to Consultant pursuant to this subsection 10.2.2, the City shall have no further liability to Consultant. 10.2.3 As a condition precedent to release of any payment which may be due to Consultant under subsection 10.2.2, the Consultant shall promptly assemble and deliver to the Project Administrator any and all Project documents prepared (orrcaused to be prepared) by Consultant(including, without limitation, those referenced in subsection 9.1 hereof). The City shall not be responsible for any cost incurred by Consultant for assembly, copy, and/or delivery of Project documents pursuant to this subsection. 10:3 TERMINATION FOR CONVENIENCE: In addition to the City's right to terminate for cause, the City through the City Manager, may also terminate this Agreement, upon fourteen (14) days prior written notice to Consultant, for convenience, without cause, and without penalty, when (in its sole discretion) it deems such termination to be in the best interest of the City. In the event the City terminates the Agreement for convenience, Consultant shall be compensated for all Services satisfactorily performed and accepted up to the termination date (as set forth in the City's written notice), and for Consultant's costs in assembly and delivery to the Project Administrator of the Project documents (referenced in subsection 10.2.3 above). Upon payment of any amount which may be due to Consultant pursuant this subsection 10.3, the City shall have no further liability to Consultant. 10.4 TERMINATION BY CONSULTANT: The Consultant may only terminate this Agreement for cause, upon thirty (30) days prior written notice to the City, in the event that the City willfully violates any provisions of this Agreement or unreasonably delays payment of the Services or any portion thereof. In the event of a termination for cause by Consultant, the City shall pay Consultant for any Services satisfactorily performedand accepted up to the date of termination; provided, however, that the City shall first be granted a thirty (30) day cure period (commencing upon receipt of Consultant's initial written notice). 10.4.1 The Consultant shall have no right to terminate this Agreement for convenience. 10.5 IMPLEMENTATION OF TERMINATION: In the event of termination (whether for cause or for convenience), the Consultant shall immediately, upon receipt of the City's written notice of termination: (1) stop the performance of Services; (2) place no further orders or issue any other subcontracts, except for those which may have already been approved, in writing, by the Project Administrator; (3) terminate all existing orders and subcontracts;. and (4) promptly assemble all Project documents (for delivery to the Project Administrator). ARTICLE 11. INSURANCE 11.1 At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Administrator: (a) Workers' Compensation and Employer's Liability per the Statutory limits of the State of Florida. (b) Commercial General Liability on a comprehensive basis in an amountnot less 22 than $1,000,000 combined single limit per occurrence for bodily injury and property damage. (c) Automobile Liability Insurance covering all owned, non-owned and hired vehicles • used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. (d) Professional Liability Insurance in an amount not less than $2,000,000 with the deductible per claim. Consultant shall notify the Project Administrator, in writing, within thirty(30) days of any claims filed or made against its Professional Liability policy. 11.2 The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 11.3 The Consultant must give the Project Administrator at least thirty (30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. 11.4 The insurance must be furnished by an insurance company rated A:V or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. 11.5 Consultant shall provide the Project Administrator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant. ARTICLE 12. INDEMNIFICATION AND HOLD HARMLESS 12.1 To the fullest extent permitted by Section 725.08, Florida Statutes, the Consultant shall indemnify and hold harmless the City and its officers, employees, agents, and instrumentalities, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the 'Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. The Consultant shall pay all claims and losses in connection therewith and shall investigate all claims, suits, or actions of any kind or nature in the name of the City, where applicable, including 'appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Consultant shall in no way limit its ' responsibility to indemnify, " keep, and save harmless and defend the City or its officers, employees, agents, and instrumentalities as herein provided. 12.2 The Consultant agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any negligent, reckless, or intentionally wrongful actions, errors or omissions of the Consultant in which the City participated either through review or concurrence of the Consultant's actions. In reviewing, approving or rejecting any submissions by-the Contractor, or other acts of the. Consultant, the City in no way assumes or shares any responsibility or liability of the Consultant (including, without limitation its Subconsultants and/or any registered professionals (architects and/or engineers) under this Agreement). 23 • ARTICLE 13. ERRORS AND OMISSIONS 13.1 ERRORS AND OMISSIONS: It is specifically agreed that any construction changes categorized by the City as caused by an error, an omission, or any combination thereof in the Contract Documents that were prepared by the Consultant will constitute an additional cost to the City that would not have been incurred without the error. The damages to the City for errors, omissions or any combinations thereof shall be calculated.'as the total cost of any damages or incremental costs to the City resulting out of the errors or omissions by the Consultant, ,including, without limitation, the direct, indirect and/or consequential damages resulting from the Consultant's errors and/or omissions or any combination thereof. Damages shall include delay damages caused by the error, omission, or any combination thereof. Should the Consultant disagree that all or part of such damages are the result of errors, omissions, or any combination thereof, the Consultant may appeal this determination, in writing, to the applicable Assistant City Manager. The Project Administrator's decision on all claims, questions and--disputes shall be final, conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. In the event that the Consultant does not agree with the decision of the Project Administrator, the Consultant,shall present any such objections, in writing, to the City Manager. The Project Administrator and the Consultant shall abide by the decision of the City Manager. This paragraph does not constitute a waiver of any party's right to proceed in a court of competent jurisdiction after the above administrative remedies have been exhausted. ARTICLE 14. LIMITATION OF LIABILITY The City desires to enter into this Agreement only if in so doing the City can place a limit omits liability for any cause of action for money damages due to an alleged breach by the City of this Agreement, so that its liability for any such breach never exceeds the total amount of compensation/fees due to Consultant for all Services under this Agreement, less any amount(s) actually paid by City to the'Consultant hereunder. Consultant hereby expresses its willingness to enter into this Agreement, with Consultant's recovery from the City for any damages for action for breach of contract to be limited to the total amount of compensation/fees due to Consultant for all Services under this Agreement, less any amount(s) actually paid by City to the Consultant hereunder. Accordingly, and notwithstanding any other term or condition of this Agreement, Consultant hereby agrees that the City shall not be liable to Consultant for money damages due to an alleged breach by the City of this Agreement, in an amount in excess of the total amount of compensation/fees due to Consultant for all Services under this Agreement, which amount shall be reduced by any amount(s) actually paid by the City to Consultant hereunder. Nothing contained in this subsection, or elsewhere in this Agreement, is in any way intended to be a waiver of the limitation placed upon City's liability, as set forth in Section 768.28, Florida Statutes. ARTICLE 15. NOTICE All written notices given to City by Consultant shall be addressed to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 24 Attn: Jimmy L. Morales, City Manager With a copy to: City Manager's Office City of Miami Beach 1700 Convention Center Drive Miami Beach, Florida 33139 Attn: Eric T. Carpenter, Assistant City Manager All written notices given to the Consultant from the City shall be addressed to: Wannemacher Jensen Architects, Inc., 180 Mirror Lake Drive N, St. Petersburg, FL 33701 Attn: Jason Jensen, President All notices mailed to either party shall be deemed to be sufficiently transmitted if sent by certified mail, return receipt requested. ARTICLE 16. MISCELLANEOUS PROVISIONS 16.1 VENUE: This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in state court, and the U.S. District Court, Southern District of Florida, in federal court. BY ENTERING INTO THIS AGREEMENT, CONSULTANT AND CITY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 16.2 EQUAL OPPORTUNITY EMPLOYMENT GOALS: Consultant agrees that it will not discriminate against any employee or applicant for employment for work under this Agreement because of race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age, and will take affirmative steps to ensure that applicants are employed and employees are treated during employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, disability, marital or familial status, or age. 16.3 PUBLIC ENTITY CRIMES ACT: In accordance with the Public Entity Crimes Act (Section 287.133, Florida Statutes), a person or affiliate who is a consultant, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contractto provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not bid on leases of real property to the City, may not be awarded or perform work as a contractor, supplier, subcontractor, or subconsultant under a contract with the City, and may not transact business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. For violation of this subsection by Consultant, City shall have the right to terminate the Agreement without any liability to City, and pursue debarment of Consultant 25 16.4 NO CONTINGENT FEE: Consultant warrants that it has not employed or retained any company or person,other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this subsection, City shall have the right to terminate the Agreement, without any liability or, at its discretion, to deduct from the contract price (or otherwise recover) the full amount of such fee, commission, percentage, gift, or consideration. 16.5 LAWS AND REGULATIONS: 16.5.1 The Consultant shall, during the Term of this Agreement, be governed by all • Applicable Laws which may have a bearing on the Services involved in the Project. 16.5.2 Project Documents. In accordance with Section 119.07 (3) (ee), Florida Statutes, entitled "Inspection, Examination, and Duplication of Records; Exemptions," all buildingplans, blueprints, schematic drawings, and diagrams, including draft, preliminary, and final formats, are exempt from the provisions of Section 119.07(1), Florida Statutes (inspection and copying of public records), and s. 24(a), Article I of the State Constitution. Information made exempt by this paragraph, with prior written approval from the City Manager, may be disclosed to another-entity to perform its duties and responsibilities; to a licensed architect, engineer, or contractor who is performing work on or related to the Project; or upon a showing of good cause before a court of competent jurisdiction. The entities or persons receiving such information shall maintain the exempt status of the information. 16.5.2.1 In addition to the requirements in this subsection 16.5.2, the Consultant agrees to abide by all applicable Federal, State, and City procedures, as may be amended from time to time, by which the documents are handled, copied, and distributed which may include, but is not limited to, each employee of Consultant and Subconsultants that will be involved in the Project being required to sign an agreement stating that they will not copy, duplicate, or distribute the documents unless authorized by the City Manager, in writing. 16.5.2.2 The Consultant and its Subconsultants agree in writing that the Project documents are to be kept and maintained in a secure location. 16.5.2.3 Each set of the Project documents are to be numbered and the whereabouts of the documents shall be tracked at all times. 16.5.2.4 A log is developed to track each set of documents logging in the date, time, and name of the individual(s) that work on or view the documents. 16.6 CORRECTIONS TO CONTRACT DOCUMENTS: The Consultant shall prepare, without added compensation, all necessary supplemental documents to correct errors, omissions, and/or ambiguities which may exist in the Contract Documents prepared by Consultant, 26 • including documents prepared by its Subconsultants. Compliance with this subsection shall not be construed to relieve the Consultant from any liability resulting from any such errors, omissions, and/or ambiguities in the Contract Documents and other documents or Services related thereto. 16.7 ASSIGNMENT: The Consultant shall not assign, transfer or convey this Agreement to any other person, firm, association or corporation, in whole or in part, without the prior written consent of the City Commission, which consent, if given at all, shall be at the Commission's sole option and discretion. However, the Consultant will be permitted to cause portions of the Services to be performed by Subconsultants, subject to the prior written approval of the City Manager. 16.8, SUCCESSORS AND . ASSIGNS: The Consultant and the City each binds himself/herself, his/her partners, successors, legal representatives and assigns to the other party of the Agreement and to the partners, successors, legal representatives, and assigns of such party in respect to all covenants of this Agreement. The Consultant shall afford the City (through the City Commission) the opportunity to approve or reject all proposed assignees, successors or other changes in the ownership structure, and composition of the Consultant. Failure to do so constitutes a breach of this Agreement by the Consultant. 16.9 PROVISION OF,ITEMS NECESSARY TO COMPLETE SERVICES: In the performance of the Services prescribed herein, it shall be the responsibility of the. Consultant to provide all salaries, wages, materials, equipment, Subconsultants, and other purchased services, etc., as necessary to complete said Services. 16.10 INTENT OF AGREEMENT: 16.10.1 The intent of the Agreement is for the Consultant to provide design and other services, and to include all necessary items for the proper completion of such services for a fully functional Project which, when constructed in accordance with the design, will be able to be used by the City for its intended purpose. The Consultant shall perform, as Basic Services, such incidental work which may not be specifically referenced, as necessary to complete the Project. 16.10.2 This Agreement is for the benefit of the parties only and it does not grant rights to a third party beneficiary, to any person, nor does it authorize anyone not a party to the Agreement to maintain a suit for personal injuries, professional liability, or property damage pursuant to the terms or provisions of the Agreement. 16.10.3 No acceptance, order, payment, or certificate of or by the City, or its employees or agents, shall either stop the City from asserting any rights or operate as a waiver of any provisions hereof or of any power or right herein reserved to the City or of any rights to damages herein provided. 16.11 This document incorporates and includes all prior negotiations, correspondence, conversations, agreements, or understandings applicable to the matters contained herein; and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be predicated upon any prior representations or agreements whether oral or wrritten. It is further agreed that no ,modification, amendment or alteration in the terms or conditions contained herein shall be effective unless 27 memorialized in written document approval and executed with the same formality and of equal dignity herewith. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] • 28 IN WITNESS WHEREOF, the parties hereto have hereunto caused these presents to be signed in their names by their duly authorized officers and principals, attested by their respective witnesses and City Clerk on the day and year first hereinabove written. Attest CITY OF MIAMI BEACH: 73/ CITY CLERK MAYOR Date. Date. vavi,mot 1\k' . 1 • INCORP ORATED: k Attest Wannemacher Jensen Architects, Inc. Sig ture/Secretary Sig ature/President ✓;S V'6C✓C.t/ Jo�so.. Jcrsc� • Print Name Print Name � ! 2-7/0 1/27/11 Date. Date. APPROVED AS TO FORM & LANGUAGE &FOR EXECUTION 29 City Attorney pate SCHEDULE A SCOPE.OF SERVICES Project Description/Information Location: TBD Project Information,Program and Physical Characteristics: The City of Miami Beach aims to design and construct a new, hurricane hardened, Fire Station Number 1 Facility, to serve the areas south of 15th Street; including Star Island, Hibisicus Island, Palm Island, Terminal Island and the MacArthur Causeway up to Watson Island.The new facility will meet the latest NFPA standards for Fire Houses and replace the outdated existing facility. Additionally, the facility will include a new 911 Call Center Dispatch and all necessary ancillary uses. Architectural and Engineering services for site selection, site planning, design, bid, award, and • construction administration services for the new Fire Station Number 1 facility, inclusive of 911 Call Center Dispatch and ancillary uses. The facility will encompass approximately 17,000 to 20,000 square feet and will be designed to accommodate future sea-level rise and the City's storm water management and resiliency program, including the elevation of roadways and stormwater retention. Multiple sites are currently under consideration and will require conceptual site planning and feasibility.The plan will include, at a minimum, 32 parking spaces, equipment•bays (preferably drive-in, drive-out),living spaces,offices,and all support facilities. WJA shall integrate building materials and methods that promote environmental quality, economic vitality, and social benefit through the construction and operation of the built environment in accordance with the US Green Building Council LEED Standard. The final project shall meet at a minimum the LEED Gold rating, with higher rating levels encouraged. Additionally, the selected consultant shall reference and include best design practices to address future sea-level rise, the City's storm water management program,and the City's strategy to increase resiliency through the use of blue and green infrastructure. Architect will use the City's E-Builder software to track, review,and provide response to Submittals and RFIs.Architect assumes that the City will purchase and manage the E-Builder software. Scope of Basic Services The Basic Services below consist of the usual and customary Schematic Design, Design Development, Construction Documents, Permitting/Bidding, and Construction Administration for architectural, structural, mechanical, electrical, and plumbing engineering services. Services not set forth in the Scope of Basic Services are considered Supplemental Services. Task 1: Due Diligence and Public Presentations Task 1.1—Site A 1. Community Involvement:WJ will prepare and attend an anticipated 1-2 public meetings 30 2. Site Due Diligence: WJ will perform a site design concept to evaluate egress, access slopes, parking, future FEMA road raising and general parameters for a modern fire station. Up to two sites are anticipated for evaluation. 3. Prepare and attend 1 Presentation to,the Ready Team Task 1.2—Site B 1. Community Involvement: WJ will prepare and attend an anticipated 1-2 public meetings 2. Site Due Diligence: WJ will perform a site design concept to evaluate egress, access slopes, parking, future FEMA road raising and general parameters for a modern fire station. Up to two sites are anticipated for evaluation. Task 2:30%Construction Documents Based upon a Client provided approved program of spaces we will prepare Schematic Design Documents for review and approval. The documents will consist of items necessary to convey the nature of the schematic approach, including an architectural site plan, preliminary building plans and other drawings as needed for Client review and feedback. The Architect will: 1.Coordinate and attend a kick-off meeting to discuss and reach an understanding of the Client's Project requirements. 2. Review the program and other information provided by the Owner, review laws, codes, and regulations applicable to the Project. 3. Evaluate the Owner provided program, schedule, budget for the Cost of Work, Project site, and other information pertinent to the requirements of the Project. 4.Coordinate and attend progress meeting(s). 5. Prepare site plan, preliminary building plan, sections and elevations required to develop and coordinate the schematic scope of work. 6. Update project design schedule. 7.Submit Schematic Design Documents for Owner's review and approval. 8. Review of 30% CDs by Miami Beach Historic Preservation Board or Design Review Board. Attendance is anticipated for 3-4 meetings. Services will include preparation and documentation required for Presentations and approval. 9. Review of 30%CDs by CIP and other departments staff(3 weeks anticipated) 10. Provide 30%CAD Base Plans to Client. Task 3:60%Construction Documents Based upon the Client's approval of the Schematic Design Documents, the Architect will prepare Design Development Documents for review and approval. The Design Development Documents will consist of items necessary to illustrate and describe the development of the schematic design, including building plans, sections, elevations and diagrammatic layouts of building systems necessary to convey the character of the project. r - The Architect will: 1. Meet and coordinate systems with engineering design consultants. 2. Prepare developed plans, sections, elevations, typical construction details, and diagrammatical layouts of building systems. 31 3. Coordinate and attend progress meeting(s)as needed. 4.Outline specifications that identify the major materials and systems. 5. Update project design schedule. - 6.Submit Design Development Documents for Owner's approval. 7. Review of 60%CDs by CIP and other departments staff(3 weeks anticipated) 8. Provide 60%CAD Base Plans to Client. Task 4:90%&100%Construction Documents Based upon the Client's approval of the Design Development Documents, the Architect will prepare Construction Documents` for review and approval. The Construction Documents, will illustrate and describe the further development of the approved Design Development Drawings and will consist of detailed Drawings and Specifications that describe requirements for the construction of the work. The Construction Documents will be used for the purpose of bidding, permitting, and construction. The Architect will: 1. Meet and coordinate systems with engineering design consultants. 2. Coordinate and attend progress meeting(s) as needed. 3. Update project design schedule. 4. Prepare a set of 90%and 100%Construction Documents including detailed design plans, detailed building system plans, specifications identifying materials,systems and their respective standard of quality. 5. Review of 90% & 100% CDs by CIP and other departments staff (3 weeks anticipated for each review) 6. Provide 90%& 100%CAD Base Plans to Client. Task 5:Assistance with Permitting/Bidding Following the Client's approval of the Permit Documents, the Architect will assist the Client/Contractor with permitting and obtaining bids from subcontractors.The Architect will: 1. Provide Signed and Sealed document sets for the building permit 2. Modify documents as required in response to Permit Review comments 3.Assist the Client/Contractor with preparation and distribution of bid documents. 4. Respond to questions and provide clarifications, and interpretations of the Construction Documents to Client/Contractor and prospective subcontractors. 5. Provide a complete set of construction drawings including all Addendum 6. Review and provide opinion on GMP with sub-contracts • . Task 6: Construction Administration The Architect will provide construction oversight to ensure the project is built according to the Construction Documents. The Architect will assist the Contractor when conflicts or clarifications are needed.The Architect and Engineers will make periodic site visits to observe construction and follow the progress. The Architect will: 1.Attend Preconstruction Meeting 2. Reyiew Contractor's pay applications. 3.Attend meetings at the project site as reasonably required to facilitate a successful project. a. 2 meetings per month for a total of 12 months are anticipated. 32 4. Review of and respond to the contractor's submittals and shop drawings. 5. Provide telephone and email correspondence as necessary. 6. Respond to the contractor's questions and need for clarifications. 7.Attend the Substantial Completion walk-through. 8.Attend the Final Completion Walk-Through. 9. Review and respond to the Contractor's prepared as-built drawings. 10. Review change orders. _ 11. Special Inspections as required by AHJ Construction Site Visits and Meetings for Engineering Consultants Structural Engineer—6 Site Visits/Meetings MEPFP Engineer-12 Site Visits/Meetings SMEPFP Engineers CA services include shop drawing review, response to RFIs, response to submittals, review of change orders, and special inspections as required by AHJ. Task 7: Geotechnical Soils Testing and Report • Consultant proposes to perform the following field services as part of CONSULTANT's preliminary geotechnical engineering study: 1.Standard Penetration Test(SPT) Borings: Drill and sample a total of four (4) SPT borings to depths of approximately 40 feet; one (1) near each corner of the proposed project site. Please note the locations of the borings will ultimately depend on underground utility clearance and/or accessibility. Samples of the in-place materials will be recovered with a standard split barrel sample spoon driven with a 140-pound hammer falling 30 inches (the Standard Penetration Test will be performed in general accordance with ASTM D1586). CONSULTANT will locate the borings in the field by estimating distances from existing features identified on the site plan provided. The boring locations should be considered approximate unless verified by a licensed land surveyor. At each SPT boring location, CONSULTANT will sample nearly continuously for the upper 10 feet, then at 5-foot intervals thereafter. Encountered groundwater depths during drilling will be documented as part of the explorations. 2. Percolation Testing: To estimate the hydraulic conductivity of the in-situ soils, we propose to perform two (2) percolation tests at depths of approximately 15 feet below grade or to the depths at which the groundwater is encountered in the boreholes; unless a requested test depth is provided. The percolation tests will be performed within two (2) of the four(4) proposed SPT borings and in general accordance with the South Florida Water Management District (SFWMD) procedures for the "Usual Condition Constant Head" Percolation Test. Underground utility clearance will be required prior to commencing the drilling of the borings. Therefore, CONSULTANT will contact "Sunshine One-Call" Service to obtain underground public utility clearance. The underground utility clearance outside of the public domain shall be the responsibility of the property owner or manager and coordinated with CONSULTANT. We assume that any private underground utilities existing in the exploratory area will be identified and clearly marked prior to CONSULTANT's mobilization. 33 1 1 LABORATORY TESTS Representative soil samples obtained during the field exploration program will be transported to the laboratory for classification and to perform a limited number of engineering properties tests. The nature and extent of this laboratory testing program will be dependent upon the subsurface conditions encountered during the field exploration program. We propose a program which may include testing of selected samples to evaluate the soil moisture content, plasticity,grain size, and organic content. Specific laboratory testing for this project will be determined once we have completed the field exploration phase of work,as well as the visual logging and classification of the samples obtained. REPORTING The results of CONSULTANT's preliminary study will be transmitted in an electronic report which will contain the following information: 1. A plan of the site showing the approximate location of the SPT borings and percolation tests. 2. Logs of the exploratory borings, which will include the USCS soil classification and groundwater levels noted at the time of drilling. 3. Preliminary recommendations for foundation systems including allowable soil/rock bearing capacity. 4. Results of the percolation tests (hydraulic conductivity value"k"). 5. Recommendations for design and construction of pavements (both asphalt and concrete sections). If additional services beyond that outlined in this proposal are desired, CONSULTANT can provide the needed additional services on a unit price basis. , EXCLUSIONS Project services proposed herein are conventional in nature and do not include an evaluation of or hazardous or toxic materials other than Arsenic. Florida is underlain by a soluble limestone formation, which can dissolve, resulting subsidence of overlying soils.and the formation of sinkholes. An evaluation of a site to estimate the relative potential for sinkhole development is not currently included in the Scope of Services for this project, but can be added if desired, at an additional cost. Task 8: Civil Engineering A. Project Coordination The civil engineering consultant would be responsible for coordinating all aspects of the proposed civil engineering design, development of drawings and construction specifications directly with the Architect of the Record (AOR). In implementing direct coordination,it expected that consultant will be allowed to also coordinate specific elements of site infrastructure with the applicable engineering design consultants in charge of the mechanical, electrical, plumbing and landscape architecture features. Proper documentation of all correspondence during coordination will be maintained with a copy forwarded to the Owner (City of Miami Beach) and/or Architect of Record (AOR). B. Soils Testing Coordination and Topography Survey Review Consultant shall undertake direct coordination with the retained'soils testing/geotechnical consultant to determine standard penetration test (SPT) boring locations, percolation test locations and any other 34 needed applicable geotechnical information required. In addition, consultant shall also coordinate with the retained survey consultant to determine extent of survey datum(s) topography survey, and topographic features needed for the project. Please note that both the geotechnical survey consultants shall be retained by the Owner and/or AOR. C. Civil Engineering Site Plan Upon receipt of base drawings provided by from AOR, consultant shall develop site plans for the project site overlaid on certified topography of the site. The civil site plan shall indicate clearly all proposed improvements to applicable site(s) including the following elements: outline footprint of existing and proposed building(s) and vertical, interior sidewalks / walkways, travel ways, onsite at grade parking, limits of landscaping and garden elements, major signage, surrounding streets, building setbacks, property lines/ right of way limits, easements and dedications. The siteplan(s) would be developed in accordance with prevailing jurisdictional regulations of authorities- and agencies. The proposed architectural concepts for the project site will be carefully integrated into the site to, ensure design consistency and feasibility. D. Civil Engineering Layout and Geometry Plan Site Layout and-Geometry plan shall be developed based on the proposed site features established on the site plan. All site elements will be carefully detailed and tied horizontally to survey coordinates and/or monuments and would be vertically referenced to established datum and benchmarks. Distances and separation between site facilities and all other site features shall be clearly denoted by distance, angles and bearings. Specific details for site markings shall be provided according to applicable geometric references specified on the construction documents. E. Utility Base Data . Consultant shall develop a utility base data file that provides information on existing utility lines, mains and systems within each development site as well as within the abutting roadways/streets. Information provided will be entirely dependent on the topography survey obtained with respect to the project as well as data provided via the Sunshine One Call system. With the understanding that there may be some impact to existing utilities due to this project, consultant shall undertake utility coordination/accommodation efforts with applicable utility companies/owners. If and where required, consultant shall adjust the proposed civil design to reflect feasible recommendations proposed by the utility companies/owners. At the commencement of CONSULTANT's design services, a preliminary assessment of potential utility accommodation/relocation/impacts will be made to assess its feasibility and the impacts on the proposed site development. F. Site Grading Plan Consultant shall consider the existing topography of the site, the results of the flood routing analyses and their relationship with adjacent roadways and the City's requirements to satisfy resiliency considerations. Consultant will undertake the civil engineering design, develop plans and construction details that are required for the on-site grading approach. All grading will be coordinated with the proposed drainage improvements as well as the existing surrounding area(s) to ensure that the site development is properly integrated. Jurisdictional standards that stipulate the requirements for building finish floor elevation will be adhered to. Construction documents will identify and locate areas- 35 j with differing earthwork requirements. Consultant shall participate at all necessary meetings with local jurisdictions, stakeholders and applicable permitting agencies with respect to establishing and finalizing the design of the proposed site grades. G. Storm water Management/Drainage Plan Consultant will undertake the civil engineering design, develop plans and construction details that are required for the on-site drainage systems to ensure compliance with the city's resiliency requirements. The drainage and/or stormwater management design and plans will include references to pertinent regulatory criteria and standard geometric information / details pertaining to on-site features. In addition, applicable construction details, notes and specifications shall be provided. Consultant shall participate at all necessary meetings with local jurisdictions, stakeholders and applicable permitting agencies with respect to establishing and finalizing the design of the proposed site grades. H. Pavement Design and Plan Consultant shall develop paving and ground cover plan(s) and details identifying and locating areas within the project development with differing earthwork requirements specific limited to flexible and rigid pavements, hardscape, lawns, sodded and landscaped areas. References to acceptable pavement structure standards will be undertaken to ensure load bearing capability for intended use. The limits of each ground type will be denoted on the plans to provide clear direction for construction purposes. Consultant shall participate at all necessary meetings with the local jurisdictions to ensure and applicable permitting agencies with respect to the design of the onsite paving and ground cover. I. Pavement and Ground Cover SectionsConsultant shall develop pavement and unpaved ground level typical cross-sections and details illustrating the proposed pavement design including the varying pavement layer materials composition, load bearing capacities and thicknesses. For unpaved ground areas on the development site, pertinent information relating to the subsurface soils including top soils will be indicated on the plans. Coordination with the Owner, Architect of Record and the design landscape architect retained by owner,AOR, shall be undertaken as required. J. Water and Sanitary Sewer Agreement Coordination Consultant will undertake the civil engineering services to coordinate the processing of a water and sewer service agreement between the owner and responsible jurisdiction. Consultant will provide all necessary documentation to finalize point of connections and liaise to establish additional development requirements. It is understood that some of the information required to begin the process of establishing this agreement shall be provided by owner/AOR. Consultant's responsibility does not include legal reviews of agreements. Once the final agreement is established consultant shall coordinate with AOR/owner for execution. K. Site Potable Water and Sanitary Sewer Plan Upon receipt of base drawings provided by owner/AOR, consultant will undertake the design; develop plans and construction details that are required for the on-site water distribution and sewer collection system for the development. Consultant shall undertake all necessary coordination with utility owners to verify and establish points of connection to existing infrastructure as applicable. The construction plans will include the horizontal and vertical alignment of new infrastructure. In addition, applicable construction details, notes and specifications will be provided. Consultant shall participate at all necessary meetings with the utility owners,jurisdictional agencies and applicable interests with regards 36 • to the design of the proposed potable water and sanitary sewer systems. Sanitary Pump Station/Transmission / Forcemain Design - In the absence of site specific data, this scope and fee proposal assumes that sanitary pump station design is not required. However, if upon receipt of site topography information and CONSULTANT's assessment of project in-situ conditions, consultant determines that disposal of sanitary sewer effluent can only be achieved by pumping. Consultant shall promptly notify th'e AOR. Consultant will provide additional scope of services and fees for approval prior to commencing requisite services. L. Site Signing and Pavement Marking Plan Consultant shall undertake the design and development of onsite signage and pavement marking as needed based on the proposed site layout and development scheme. Appropriate details and notes will be included and referenced for direction during construction. All pavement marking and signage shall comply with regulatory standards as well as the Manual for Uniform Traffic Control Devices (MUTCD) current edition. The construction plans will include the horizontal and vertical location of proposed elements and sufficient detail incorporated for clarity of the design intent M. Storm water Pollution Prevention(SWPPP) Notes& Details Consultant shall develop the necessary plan(s), details and documentation as it relates to the jurisdiction's development project. Our consultant notes shall include sufficient best management practices that would provide with the assurance that intrusion into the public storm water system will be avoided as a result of construction operations that result from this development project. Best Management Practices (BMP) to be considered by consultant shall include treatment requirements, operating procedures,and practices to control site runoff, spillage or leaks, sludge or waste disposal, or drainage from'raw material storage that may emanate from construction.operations. N. Permitting and Jurisdictional Approvals Consultant will provide- engineering services needed to obtain the approval and permits from regulatory agencies having jurisdiction over civil/underground infrastructure improvements. Permits and approvals from the following agencies are anticipated: a) Jurisdictional Public Works Agency-City of Miami Beach/Miami Dade Public Works b) Jurisdictional Fire Department/Agency- City of Miami Beach. c) Jurisdictional Building Department-City of Miami Beach • d) Jurisdictional Environmental Management Department/Agency- Miami Dade RER ("DERM") e) Local Water and Sewer Department/Agency- City of Miami Beach f) Local Health Department/Agency—Miami-Dade County Health Department HRS Consultant shall confer with assigned review staff of these agencies as necessary to advise them of the details of this development project and to address,staff comments or completeness summaries issued after their review of plans. Modify documents as required in ,response to permit review comments. Consultant will maintain telephone contact with agency staff, to expedite their review and processing of approvals. Due to the nature of changing approval fees and permit processing costs, consultant's fees for this task does not include any fees payable to the permitting/approval agencies. Consultant fees only represent actual staff hours required to execute permit forms, coordinate and communicate with applicable agencies. 0. Construction Technical Specifications 37 Consultant shall develop a listing of applicable civil engineering technical specifications to be implemented during construction. P. Bid and Award Consultant bid and award services shall comprise of: a) Responding to Pre-Bid RFI's from Contractor b) Technical assistance to the City's Procurement Department with(respect to the civil scope of work. c) GMP Review 0 Q. Post Design &Constniction Support Services Consultant shall provide construction support administration services consistent with the construction documents produced by consultant. CONSULTANT's role during construction will not be to observe the day to day progress of the work, but to undertake periodic, scheduled and unscheduled site visits to ensure that work is constructed in adherence with applicable jurisdictional regulations and construction drawings. Consultant will represent the Owner's interest by ensuring that potential problems are recognized early and remedied spontaneously. Consultant will provide the following tasks as part of Construction Administration: a) A maximum of 8 site inspections during construction. b) Attend pre-construction as applicable to the civil engineering work. c) Shop Drawing Reviews. d) Issue resolutions to Contractor's requests for information (RFI). e) As-built drawings Reviews for Water,Sewer and Drainage Infrastructure. f) Close Out services—punch-lists,walkthrough and closing open permits. Task 9:Survey A complete survey will be performed including but not limited to boundary,existing utilities, inverts of accessible manholes; existing buildings, trees, site amenities, curbs,fencing, etc.A grid of elevations will be provided within a minimum 20'grid.The extent of the survey shall be to the face adjacent buildings or 50' beyond property line for abutting properties.The survey will be provided in a digital AutoCAD and hard copy formats. Task 10: Landscape Architecture and Irrigation Plan Our landscape architect will prepare/code-required landscape plans to address the location, size, quantity of trees, palms, shrubs, and ground covers, typical planting details and specifications. Irrigation requirementswill be shown in the permit drawings with notes. Code-required landscape plans will contain site landscape calculations, as needed, for submittal requirements. A tree Arborist. will evaluate the existing trees, potential root pruning, and replacement requirements as required. Task 11:Site Lighting Design The electrical engineer will provide site lighting photometric and 'branch wiring design for parking • areas at the Fire Station. Provide for lighting photometric testing and certification. The lighting will adhere to LEED Standards. . Task 12:Interior Design and Furniture Selection Our scope of services will include interior design services for the project.We will: 1.Attend meetings with the City's design team to assess new furniture needs. 38 2.Survey selected existing building furniture and equipment if required. 3. Prepare furniture plans and drawings to assist with placement& installation.\ 4. Perform materials research and compile selections. 5. Provide,specifications and select all room finishes, including carpet, paint, wallcovering, wall base, plastic laminate at millwork cabinets, vinyl composition tile, furniture fabric, exterior window blinds, etc. 5. Provide assistance with new furniture selection and furniture specifications. 6. Provide assistance with the solicitation and review of competitive bids from furniture manufacturers. 7. Provide on-site assistance during move-in. Task 13:Audio/Visual&Voice/Data/Security including 911 Call Center Design Our scope of services will include the coordination of audio/visual&voice/data infrastructure for the project. We will: 1. Identify quantity, location, cable type, termination hardware, etc. for the voice/data and audio/visual infrastructure. 2. Layout the telecommunications room and associated equipment. 3. Security Services: scope will include the incorporation of all required interior and exterior infrastructure into the documents and coordination with the City's security system vendor. We will: A. Identify quantity, location, cable type, camera type, NVR/DVR type, etc. for the CCTV surveillance system. B. Identification of quantity, location, cable type, hardware, etc. for the access control system. • The 911 Call Center Design to include: 30%Construction Documents • Conduct in person or online/phone interview(s)with end user(s)to determine and obtain the extent of the 911 facility requirements • Review any prepared-standards developed by the client • Prepare a program report, describing a summary of audio-visual functional capabilities • Prepare document describing high level user experience for each space or requirement 60%Construction Documents • ' Prepare functional scope of work for each defined space and requirement • Prepare technology budgets that includes estimates for equipment and professional services • Prepare sketches as required to confirm deployment of space proposed, determine space requirements for all audio, audio-visual, and display equipment • Provide generic bid specification for review and comment by client • Attend coordination meetings via phone/online/video as required • Proposal includes original design and one revision. 90%& 100%Construction Documents • Prepare functional diagrams for audio,video &control layers of the audio-visual systems 39 • Prepare facility design drawings showing all AV/IT related conduit, power, reflected ceiling. plan, elevations and section views • Prepare scope of work and detailed specifications for all AV/IT systems • Prepare an itemized parts list based on defined scope of work • • Prepare RFP for defined technology Bidding and Contract Administration • Review,analyze and recommend award technology bid(s) • Review equipment cuts, samples, and shop drawings. Issuance of details, interpretations and clarifications as required for construction work • Preparation of bulletins as required clarifying field requests for information.Visit job site to 'review installation process • Preparation, issuance and review of change orders. Inspect and review final equipment. installation and test systems operation • Preparation of final punch list • Provide training to the Owner Task 14: Fire Protection System Design Provision of fire sprinkler system design and hydraulic calculations compliant with FBC and FFPC for the proposed new facility Task 15:Lightning Protection Our scope of services will include a Lightning protection design specification for the project as requestedby the City. • Task 16: Emergency Generator Our scope of services will include a back-up generator design for the entire building as requested by the City.We anticipate a gas fueled generator with a on site gas tank back up. Task 17:Renderings and Augmented Reality 1. WJ will provide 2 photorealistic renderings for each site evaluated. 2 sites are anticipated. 2. WJ will provide 2 photorealistic renderings for the project design after a site is selected. 3. WJ will provide an augmented reality model of the project design available for public meeting. 4. WJ will provide conceptual 3d imagery of interior and exterior spaces. Task 18: LEED Consulting, Management and Commissioning LEED CONSULTING CONSULTANT's sustainability consulting services span a project from initial schematics through construction and occupancy. At the outset of a LEED-designated project, CONSULTANT discusses with the team the LEED program and process, thereby advancing the integration of LEED design strategies. The result of these meetings will be an articulated scheme which describes the specific approach and method to achieve the desired rating. Throughout design, CONSULTANT will lead progress meetings and ongoing communication devoted to assessing the status of LEED features sand expanding, opportunities to add LEED credits. When the project nears completion, CONSULTANT will document the design, construction, and commissioning processes and submit the application for final certification 40 on behalf of the client. CONSULTANT promotes and encourages strong communication among team members. The CONSULTANT's design-phase philosophy encompasses sustainability across all aspects of building design and construction. An overview of the project elements which will be addressed by CONSULTANT follows: SETTING OBJECTIVES: CONSULTANT will initiate and host a charrette with the A/E design team to ensure that all design and construction team members are familiar with sustainability concepts and basic sustainability and green building practices. The charrette will define and refine sustainable goals and priorities which will aid in the design optimization process. Throughout the certification process, CONSULTANT will explore opportunities to design in an integrated fashion and serve multiple functions with individual design elements. INTEGRATIVE PROCESS ANALYSIS: CONSULTANT will work with the owner and design team during the early design stages, throughout the entire design process to identify strategies that would help the project achieve synergies across disciplines and building systems. We will attempt work with the team to integrate these strategies into the OPR, BOD, design documents, and construction documents. SUSTAINABILITY AND LIVABILITY GUIDELINES: CONSULTANT will work with the design team to develop design strategies that use the building's location to connect the building with existing features of the surrounding community, and therefore improve the\building occupant's behavior and environmental performance. ' WATER RESOURCE GUIDELINES: Water conserving methods will be defined and encouraged in all aspects of the facility design, including indoor and outdoor water use. CONSULTANT will work with the design team to develop water budgets for the facility and consider innovative water technologies. Guidelines for effective use and reduction of potable water within the facility'will be provided, as well as site-wide water management strategies to minimize erosion and protect water quality ENERGY ANALYSIS: CONSULTANT will initiate the energy modeling analysis by inputting design characteristics based on ASHRAE 90.1-2010 guidelines.We will utilize the results of the energy model to inform the project design and advise on cost reduction opportunities for glazing, insulation, lighting and HVAC equipment sizing. POWER USAGE GUIDELINES: Energy efficiency will be considered in all aspects of the facility design, including HVAC/Lighting needs. Alternative energy sources, including solar, wind and biomass, will be reviewed and evaluated where appropriate. Guidelines on building energy usage will focus on reducing electrical consumption, eliminating unnecessary demand, and emphasizing efficient equipment and controls strategies. MATERIAL RESOURCE GUIDELINES: CONSULTANT will work with the team to explore ways in which to minimize material usage using modular design concepts and engineered materials. Sustainable materials may include those having less embodied energy, environmental impact, and salvaged 41 ' 1 • materials containing recycled content. DAYLIGHTING GUIDELINES: CONSULTANT will work with the design team to facilitate cross-discipline dialog, with the intent to implement daylighting strategies where possible. Primary attention will be focused on the HVAC, electrical and task-related functionality of daylighting in place of traditional overhead lighting fixtures during the majority of the daytime. AIR QUALITY GUIDELINES: CONSULTANT will work with the design team to reduce pollutant sources in both interior and exterior environments. For interior spaces, this affects the design of mechanical system's and the choice of interior materials, finishes, and adhesives. Ozone depleting chemicals in mechanical equipment and insulation will be minimized or eliminated in the final design documentation. BUILDING COMMISSIONING: As an integral component to the certification process, Commissioning is a Prerequisite under Energy & Atmosphere Prerequisite No. 1, Fundamental Building Systems Commissioning. The goal of Commissioning is to provide the owner with independent technical oversight and advice that optimizes facility performance for the owner's best long-term value, maximizing the return-on-investment and assuring that, the building delivered performs at the anticipated level, or higher, with regards to energy, air quality, resource consumption and associated environmental impacts: When incorporated prior to Construction Documents, a Commissioning Plan can be executed at its most effective and will generate substantial,operational cost savings. Further, occupant productivity is maximized when the buildings perform at their highest level. WASTE MANAGEMENT: CONSULTANT will work with the design and construction team to develop a Demolition and Construction Waste Program. Many existing site elements may be recycled and potentially reused in the new project, achieving additional credits. Further, the goal of this effort will be to reroute most if not all construction debris to recycling centers, eliminating landfill contribution and saving on tipping fees: MARKETING AND PUBLIC RELATIONS: As members of the professional design community and frequent presenters of Sustainability, Green Building and Climate Change, CONSULTANT will, as agreed by the Client, make mention of the Project as a one which is committed to Green Building philosophies. LEED PROGRAM MANAGEMENT As the project's sustainability Coordinator, CONSULTANT will represent the green/sustainability elements of this project on behalf of the design and construction team, the USGBC and its LEED examiners. CONSULTANT's role as Sustainability Project Administrator will include the following: § Facilitate and run green charrette • §Act as single sustainability point of contact § Develop sustainability action/pursuit plans §Supplement material &systems research § Review calculations for IEQ credits §Advise of efficient use of materials and life-cycles § Review energy calculations § Review and advise on credit interpretations 42 § Comment and edit on project Specifications § Review contractor submittals § Draft Innovation Credits §Assemble and submit documentation SUSTAINABILITY SPECIFICATIONS Specification reinforcements will be provided for Divisions 2-10 to ensure that sustainability requirements are integrated and documented properly by the Construction Manager, General Contractor and Sub-contractors. The project specifications are the primary means of procuring environmentally appropriate materials which will not only fulfill project sustainability goals while supporting\a healthier, more energy efficient building environment. CONSULTANT will provide input to the bid specifications as well, providing appropriate language to ensure the smooth application of sustainability requirements throughout the project's construction. DESIGN SIMULATION&ENERGY MODELING Energy modeling helps the design team to direct its efforts towards the most critical areas in energy performance. The resultant recommendations often provide the highest return on investment of any project activity, leading to significant improvements in the building performance. Energy modeling engineers will provide actionable intelligence to the project.team,as follows: • Assist 'the design team in effectively directing efforts towards meeting project performance goals • Guide the design team in assessing potential energy savings in sit selection, orientation, massing and distribution of the glazing in the project • Supports realistic goals towards energy savings • Evaluate the impact of energy efficiency measures affecting the building design,construction materials,space layout, passive strategies,equipment and mechanical systems • Update the programs to enable the design team to track its progress on building performance • Track ECMs to evaluate simple pay-back or life-cycle cost analysis Benefits of an energy modeling to the owner are many, including: •Compare the benefits to cost ratios of the efficiency measures explored • Evaluate utility rate structures based on the building type and usage patterns .• Identify potential annual energy costs for operations budgeting •Track performance of the building over time by integrating the energy analysis with a measurement and verification plan • Implement a comprehensive measurement and verification plan to isolate performance issues with HVAC, lighting and usage patterns CONSULTANT utilizes a DOE2 (using eQuest or TRACE) energy analysis of the building and will review , common energy efficiency measures such as efficient lighting with daylight dimming controls and occupancy sensors in selected spaces, high-performance glazing, high-efficiency HVAC equipment and hot water load reduction through both efficient plumbing and solar hot water options. The model will be based on ASHRAE 90.1-2010 as adopted by LEED for New Construction rating system Version 4. 43 FUNDAMENTAL ENERGY MODELING CONSULTANT Systems will participate with the design team at the earliest stage possible. CONSULTANT will participate in predesign, schematics and design development in order to establish benchmark performance goals and test the energy performance results through the model.This process will assure the owner that the efforts of the project team will be documented, proven and accounted for in the building to be constructed. CONSULTANT Systems will use this process to prepare final performance documentation and,when necessary,submit for LEED certification. FUNDAMENTAL COMMISSIONING AND VERIFICATION The CONSULTANT Systems Commissioning team will execute the Commissioning,process as early in design as possible. As a third-party peer to the design team, CONSULTANT Systems' engineers will verify early on that the architects, engineers, contractors and suppliers establish and follow best practices. For the duration of the project, the CONSULTANT Systems Commissioning team will follow through with site visits, inspections,verifications and functional testing as prescribed in LEED, ASHRAE, BCxA and other industry guidelines. The CONSULTANT Systems Commissioning team will provide comprehensive services in compliance with LEED Energy and Atmosphere Prerequisite 1 as follows: FUNDAMENTAL SYSTEMS COMMISSIONING 1. Serve as the Commissioning Authority on behalf of the owner to ensure that the project intent is met for the systems to be commissioned. 2.Report all findings and recommendations directly to the owner throughout the commissioning process. 3. Review the Owner's Project Requirements (OPR) and the Basis of Design (BOD) as prepared/provided by the owner and design team. 4. Provide commissioning specifications forinclusion in the-project's Construction Documents. 5. Conduct a thorough review of the design prior to final construction documents. 6. Develop a Commissioning Plan (CxP) and use it to guide the commissioning process. 7. Develop a detailed list of Commissioned Systems based on the final design and Construction • Documents. 8. Develop a system testing procedure, using Pre-functional Test Forms as prepared by the CxA. 9. Verify proper installation of systems to be commissioned. 10. Observe equipment start-up and Pre-Functional Tests (PFT) in tandem with a review of contractor documentation. 11. Develop Functional Test Plans (FTPs) describing a series of customized procedures for the commissioning of the commissioned systems. These FTPs are based on the Sequence of Operations as described in the Construction Documents. - 12. Perform on-site Functional Performance Tests (FPT) of the Commissioned Systems to verify performance. 13. Provide ongoing documentation of the commissioning process, including letters, Project Communication Reports and an Issues Log to track issues and document resolution. 14. Complete a system-wide validation of the Building Automation System (BAS). 15. Provide a Final Commissioning Report to document the entire commissioning process. 16. Prepare and upload LEED credit templates, narratives and background data foi- Energy & Atmosphere Prerequisite Fundamental Commissioning. 44 CURRENT FACILITY REQUIREMENTS AND OPERATIONS&MAINTENANCE PLAN 1. Compile Current Facility Requirements, Operations and Maintenance Plan (CFR/O&M) based on the OPR, BOD, Functional Performance Test results and As-Built Documentation. This CFR/O&M will include: a.A Sequence of Operations for the building. b.A building occupancy schedule. c. Equipment run-time schedules. d.Setpoints for all HVAC equipment. e. Lighting level setpoints throughout the building. f. Minimum outside air requirements. g. Schedule or setpoint exceptions for different seasons or occupancy schedules. h.A Systems Narrative describing the mechanical and electrical systems and equipment. i. A preventative maintenance plan for building equipment described in the systems narrative j. A commissioning program that includes periodic commissioning requirements, ongoing commissioning tasks;and continuous tasks for critical facilities. ENHANCED COMMISSIONING As an extension of the Fundamental Commissioning process, the CONSULTANT Systems Commissioning team will provide further oversight and verification; that the building is capable of meeting owner expectations and requirements beyond the first day of occupancy. Enhanced Commissioning activities allow the CxA to advocate important specification defined contractor requirements such as training, testing and proper delivery of closeout documentation. Upon initial occupancy the CONSULTANT Systems Commissioning team will advise, guide and identify building management tools that the owner can use to identify operational issues as they occur in the day-to- day operations of the commissioned systems. As further confirmation of a high-performance sustainable structure, the CONSULTANT Systems Commissioning team will test and verify the building's thermal envelope, thereby helping the project achieve better building performance over its lifetime. This Building Envelope Commissioning (BECx) process follows along the same strategy and discipline as the Fundamental Commissioning process, from design through construction verification and closeout.The CONSULTANT Systems Commissioning team will provide comprehensive services in compliance with LEED Energy and Atmosphere Credit 3 as follows: ENHANCED SYSTEMS COMMISSIONING—OPTION 1, PATH 1; 1. Conduct a review of contractor submittals representing components ,of systems to be commissioned. 2. Review any changes to the design during construction:and incorporate these changes into the commissioning process. 3. Confirm that contractor fulfills obligation for owner and occupant training on the operation of the commissioned systems, in an effective manner. 4. Develop and execute alternate-season test simulations during functional testing so as to confirm that the systems perform appropriately at all times. 5. Maintain changes in the Commissioning Plan that reflect the ongoing nature of the construction process. 6. Prepare a Systems Manual that provides the owner with relevant information necessary to operate, maintain and recommission the commissioned systems within the building. 45 ' 7. Provide an on-site, post-occupancy warranty review of system operation and performance, at approximately 8-10 months after substantial completion. RESILIENCY ANALYSIS The CONSULTANT will provide design-phase consulting services that help the owner and A/E team evaluate the effects of flood risk, rainfall,-flow patterns, storm surge, wave exposure, and Sea Level Rise on the project.This will involve a thorough review of the design and discussion with the team to determine if the design and construction strategies implemented_are appropriate methods of resiliency for the project. This preliminary Resilient Review, will determine the shot and long-term flooding vulnerability, including exposure of basic building systems (ventilation, energy storage, lighting, potable water storage and distribution) to these conditions. Using a proprietary software platform and professional evaluation, the CONSULTANT has the ability to assign an official designation for the project as "Sea Level Ready".The evaluation process is summarized in this four- step process: • Due Diligence and Preliminary Project Resilience Review • Discussion of Preliminary Findings with Client • Formal Letter Report%of recommendations&preliminary Sea Level Readiness strategies, and • Final verification after Temporary Certificate of Occupancy is issued The CONSULTANT will review design documents (including, site plans, architectural and structural layouts, floodproofing plans of the lower building levels, complete MEP drawings) and gather the information necessary to conduct a Resilience Review and determine if the project meets the most appropriate criteria to sustain the impacts of sea level rise projected within the region and determine its vulnerability against short-and long-term flooding, storm surge, and rain/runoff.These initial set of findings will be presented and reviewed with the project team. DESIGN PHASE-REVIEW The initial set of findings from the Design Review, including the level of preparedness and strategies for implementation determined by the software platform evaluation, will be included in the preliminary Resiliency'Review document. CONSTRUCTION PHASE-VERIFICATION After construction has been completed, resiliency strategies have been implemented, and a Temporary Certificate of Occupancy has been granted, the CONSULTANT will review As-Built drawings and perform a field verification inspection. After the verification of strategies has been completed, the CONSULTANT will generate a final Resiliency Review report summarizing the following findings: • Summarize the overall resilience and readiness of the project to sea level rise and storm surge • Document conversations, documentation and other relevant information used in the analysis it • Document suggested design standards and Adaptation Action Point. • Discuss current and future flood risk,and federal,state,and local flood plain regulationsProvide recommendations for consideration of: 46 oSpecific'flood mitigation and prevention measures,such as flood barriers and gates oStormwater management best practices oAdaptive design oResilient and adaptive seawalls, if applicable oAny below grade or critical infrastructure servicing the development; and foundation design oAdaptive methods for protection of basic systems o Energy storage Task 19:Apparatus Bay Diesel Exhaust System Our scope of services will include a diesel exhaust system design for the apparatus bay as requested by the City of Miami Beach. A through/wall exhaust vent and snorkel style extraction system is anticipated. Task 20:Cost Estimating A detailed cost estimate will be completed after each phase of construction documents. Task 21:Asbestos and Lead Survey This demolition survey is intended to identify asbestos containing materials (ACM) as required by the U.S. Environmental Protection Agency's (EPA) National Emission Standards for Hazardous Air Pollutants (NESHAP), the U.S.-Occupational Safety and Health Administration (OSHA) and the State of Florida. Additional information relative to friability, quantity and condition is also provided to assist the owner or his representative in the appropriate decisions involved with renovation and demolition. Regulations pertaining to asbestos renovation surveys include 40 CFR Part 61 (EPA NESHAP), 29 CFR 1926.1101 (OSHA Asbestos in Construction). and applicable State of Florida Regulations. General Asbestos Evaluation CONSULTANT will provide an EPA Accredited Asbestos Inspector, working under the direction of a Principal Consultant (PC), to perform a walk-through evaluation of accessible and/or exposed areas within the subject site. Record Document Review Drawings, floor plans, historical data, laboratory reports or other documents provided to CONSULTANT or made available on site will be evaluated for the general design and layout of the facility as well as to assist in the identification of ACM or suspect ACM. Other documents such as maintenance records, operation logs, etc. provided to CONSULTANT or made available on site will also be reviewed. Where laboratory .analysis of materials is consistent with current regulatory j requirements, CONSULTANT shall incorporate such test results into CONSULTANT's current evaluation of the building and to help determine additional sampling requirements, if any. On-Site Visual Evaluation CONSULTANT will perform a visual evaluation focusing on identification of suspect ACM. Suspect ACM shall be grouped into homogeneous areas on the basis of color, texture, use and apparent construction era. Each homogeneous area shall be given a unique identifying description to assist the user in identifying the ACM within the building, structure or area. The locations, quantities and conditions of each homogeneous area of ACM, as well as an assessment of friability for each ACM l 47 shall be recorded on a room by room (or area by area) basis. A hand pressure test shall be used to determine friability. Quantification of suspect asbestos-containing materials will be conducted using visual estimation by a certified asbestos inspector. This visual estimation shall be performed in accordance with generally accepted practices in the asbestos industry. These values shall be sufficiently accurate for the purpose of documenting the presence of asbestos within its space for'the purpose of identifying abatement control conditions or for general policy considerations. Actual quantities may differ between visually estimated values and physical measurements. Intrusive Evaluations The inspection team shall select representative areas to perform an intrusive evaluation of void spaces within the building or structure.Such inspections shall be made by creating an opening of sufficient size to determine the presence, condition and estimated quantity of suspect ACM within. Void spaces which may be evaluated include locations of suspected pipe or HVAC chases, wall cavities where fireproofing or other ACM is suspected, above finished ceiling systems where ACM is likely to exist, within pipe trenches or within other concealed locations. Although CONSULTANT shall make an attempt to identify all areas of ACM, an exhaustive investigation of void spaces is not included in the scope of services for this project. There may exist conditions which are unable to be identified within • the scope of this study. Restoration of systems and finishes to pre-existing conditions shall not be provided. The client may retain the services of an independent contractor or provide maintenance personnel to provide patching of intrusive evaluation locations. In the event that the client elects to provide patching, CONSULTANT shall coordinate activities with the owner's representative, provided that the intrusive evaluations may,be scheduled while CONSULTANT is on site for the balance of the assessment activities. Photographic Documentation Photographic images will be collected to document site conditions identified by the inspection team. Photographic documentation shall be used illustrate construction type,space characteristics or to assist material identification. Homogeneous Area Sampling CONSULTANT shall collect representative samples of each homogeneous area of suspect ACM by coring through the material to the base substrate. CONSULTANT shall collect samples as required by applicable regulations for the determination of asbestos content. Sample locations shall be randomly chosen to the extent possible, however CONSULTANT shall preferentially collect samples from hidden or obscure locations. CONSULTANT shall additionally, attempt to collect samples from areas of pre-existing damage. Sample core locations shall be encapsulated following sample extraction with a liquid spray encapsulant. Patching and/or restoring of sample locations shall not be provided. Where samples may only be extracted from highly visible or public areas, CONSULTANT shall obtain permission prior to testing. Restoring of Roof Systems Where roofing materials are to be sampled, CONSULTANT may apply a temporary patch to core 48 locations. Due to the nature of roof systems however, CONSULTANT does not warrant a water tight condition following sample extraction, nor can CONSULTANT guarantee the continuance of a manufacturer's warranty on the tested system. The client may elect to hire an independent roof contractor certified in the repair of the existing roof system to patch areas following sample collection. If elected, CONSULTANT shall coordinate the timing of sample collection with the owner's contractor. For -, an additional fee, CONSULTANT may sub-contract a roofing contractor to patch roof systems following sample extraction. Laboratory Analysis Samples shall be submitted to a laboratory accredited for the analysis of asbestos bulk samples under the National' Voluntary Laboratory Accreditation Program (NVLAP). Analysis shall be performed by Polarized Light Microscopy (PLM), EPA Method 600/R-93-116 (Asbestos in Bulk Building Materials). If PLM results indicate levels between "trace" and 10% asbestos, the Client has the option to analyze the samples further by PLM Point Count Analysis to better quantify the asbestos content or assume the material to be ACM. Materials having point count results 1% or less asbestos are considered non-ACM. If the Client chooses this analysis, additional charges will be incurred. A letter report of CONSULTANT's ACM Survey findings will be prepared and provided electronically.The report will be reviewed by a Principal Consultant. The report will include CONSULTANT's observations along with data, photographs, drawings, tables, etc. to document CONSULTANT's findings. The report will also include research findings, analytical results, assessment rationale, recommendations and conclusions regarding ACM. Task-22:As-built Drawings - • Architect will provide a complete set of As-built Drawings to the Client based upon information provided by the Contractor. ' Potential Design Contingency items not currently determined include: • 1.Traffic Analysis - 2. Existing Site Utility Infrastructure Improvements beyond the extent of the site such as a force main connection. 3. If the City requires due diligence and site review of more than two sites already included. The Following of potential Design Contingency items however these items are not anticipated 1. Traffic Signalization. 2. Master Plannin 3. Measured Drawings of Existing Facilities 4. Existing Facilities Analysis 5. Environmental Assessments 6. Specialty Consultants: Elevator; Food Service; Hazardous Material;Quality Control;Theater/Acoustical 7. Life Cycle Cost and/or Energy(FLEET)Analysis beyond those outlined within LEED consulting S. Graphic and Signage Design 9. Value Analysis or Value Engineering after 90%/GMP Construction Documents 49 10. Documents Prepared for:Alternate Bids Requested by Owner, Multiple Construction Contracts, Change.Orders that are not the result of errors or omissions by the Architect 11. Prolonged Construction Contract Administration Services 12. Construction Phasing or Multiple Bid Submissions • 13.Threshold Inspections 14. Project Representation During Construction Beyond"periodic inspection" 15.Additional Construction Contract Administration Services for Multiple Contractsl6. 16. Changes to Scope,Size or Complexity Authorization to Transfer CAD Files At your request,we will provide electronic files for your convenience and use in the preparation of drawings, subject tO the following terms and conditions: Electronic files are compatible wAutoCad Version 2016 or newer.We make no representation as to the compatibility of these files with your hardware or your software beyond the specified release of the referenced specifications. Data contained on these electronic files are part of our instruments of service and shall not be used by you or anyone else receiving these data through or from you for any purpose other than as a convenience to you or by other will be atyour sole risk and without liability or legal exposure to us.You agree to make no claim and hereby waive, to the fullest extent permitted by law, any claim or cause of action of any nature against us, our officers, directors, employees, agents or sub-consultants that may arise out of or in connection with your use of the electronic files. Furthermore, you shall, to the fullest extent permitted by law, indemnify and hold us and our consultants harmless against all damages, liabilities or costs, including reasonable attorneys' fees and" other defense costs,arising out of or resulting from your use of these electronic files. These electronic files are not construction documents. Differences may exist between these electronic files and corresponding hard-copy construction documents. We make no representation regarding the accuracy or completeness of the electronic files you receive. In the event that a conflict arises between the signed or sealed hard-copy construction documents prepared by us and the electronic files, the signed or sealed hard-copy construction documents shall govern. You are responsible for determining if any conflict exists. Because information presented on the electronic files can be modified, unintentionally or otherwise,we • reserve the right to remove all indication of ownership and / or involvement from each electronic display. We will furnish you with the following drawing(s): CAD Base Plans for 30%, 60%, 90%, and 100% CDs. Under no circumstances shall delivery of the electronic files for use by you be deemed a sale by us, and we make no warranties, either express or implied, or merchantability and fitness for any particular purpose. In no event shall we be liable for any loss of profit or any consequential damages as a result of your use or reuse of these electronic files. 5p SCHEDULE A-1 CONSULTANT SERVICE ORDER FOR ADDITIONAL SERVICES Service Order No. for Additional Services. TO: PROJECT NAME: Project Name DATE: SCOPE OF ADDITIONAL SERVICES: Per attached proposal dated , to be considered part of this Agreement. Estimated calendar days to complete this work: Days Original Service Order Amount: Total From Previous Additional Service Orders: $ Fee for this Service Order is Lump Sum/Not to Exceed amount of: Total Agreement to Date: $ City's Project Date Coordinator/Manager Assistant Director Date Consultant. Date Project Administrator-Director Date 51 • SAMPLE CONSULTANT COMPENSATION Schedule of Payments for Additional Services A. Tasks and deliverables as reflected on the Consultant.Service Order(CSO): Task 1: $ Task 2: $ Task 3: $ B. Reimbursable Allowance (Not to Exceed): $ T 52 • SCHEDULE B Task Basic Services Total Fee Task 1.1 Due Diligence and Public Presentations-Site A $10,024 Task 1.2 Due Diligence and Public Presentations—Site B $9,722 Task 2 30% Construction Documents $104,919 Task 3 60% Construction Documents $135,522 Task 4 90% & 100% Construction Documents $190,405 Task 5 Assistance with Permitting/Bidding $26,652 Task 6 Construction Administration $99,788 Sub-Total $577,032 Task Supplemental Services Total Fee Task 7 Geotechnical Soils Testing and Report $9,500 Task 8 Civil Engineering $72,200 Task 9 Survey $8,600 Task 10 Landscape Architecture and Irrigation Plan $11,225 Task 11 Site Lighting Design $2,400 Task 12 Interior Design and Furniture Selection $16,516 Task 13 Audio/Visual &Voice/Data/Security/911 Call Center Design $95,100 Task 14 Fire Protection System Design $4,600 Task 15 Lightning Protection $1,800 Task 16 Emergency Generator $1,600 Task 17 Renderings and Augmented Reality $10,512 Task 18 LEED Consulting, Management and Commissioning $104,200 Task 19 Apparatus Bay Diesel Exhaust System $1,200 Task 20 - Cost Estimating $13,000 Task 21 Asbestos and Lead Survey $12,400 Task 22 As-built Drawings $23,032 Sub-Total $387,885 1. Total Project Cost(Overall) $ 964,917 2. Project Contingency Set by the City of Miami Beach $ 20,000 3. Project Reimbursable Allowance Set by the City of Miami Beach $ 15,000 4. Overall Contract Value $ 999.917 Note*: These services will be paid lump.sum based on.percentage complete of each phase as identified in the individual tasks. Note**;, Construction Administration will be paid on a monthly basis upon commencement of construction. In the event that, through no fault of the Consultant, Construction Administration services are required to be extended, which extension shall be subject to prior City approval, and what shall be at the City's sole discretion, the Consultant agrees to extend said services for$8,326, per month, using a CSO for the duration required to complete the Project. Note***: The Reimbursable Allowance and or Contingency belong to the City and must be ' approved in writing, in advance, by the Project Administrator. Unused portions will not be paid to the Consultant. 53 SCHEDULE B Additional work outside of,the scope stated herein will be billed at hourly rates below or negotiated as a lump sum at the time of the request. Hourly Rate Schedule Principals $236.00 Associate Architect, Engineer or Registered Designer $151.00 Architectural Associate $100.00 Administrative $75.00 54 SCHEDULE C HOURLY BILLING RATE SCHEDULE . , ) I.Manpower Ettimate!..AII Tasks Project Manager, Direct Labor Rates Classifications Principal Architect Interior Intern ArChitect Admin'stinting. Total Labor Designer- Hours Cost Billing Rates' $ . 236.00: $ 151.00 $ 100.00 $ 75.00. TASK . . . . 1.1 DuaTnlignrICe A Presantations--..54.9 A. 2-2,. 32 54 5. 10,024. 1..2 qt.i.e pi t!geh c'e*Presentations 1 Site B :22. 30 52 S. 0..722: i..2 30/ConstDocuments .40: 1901 .470i 1 692 :SF 88 870 3 60%Const ruin on OnClyrri nriti Atli "310; '390; , 2 742 -5' .95406 .4 90'.&.1bO5.timiti-5a.tibri.opairrier4 :!act Add: .515, -.-., 977. 126,2-ID 5 AssIstanOe.wirh Perrniftlni/BI cidin g 90 30 'i 136 .-5 'cansfruarn6,Aitminf-ttreueii 25. -996.. 20 ik 447 9 67,S90. 7 Geoted'infaa"Soris testingend Peport a 8: 'Civil'E ngirteering„ d- • : _. ,.. . . • 9. Survey. 0 . . - ,----...--, 10 LnritiscapeArchitectuie, Irrigation . . 0 5 .. - • . 11 Site LightingD*jgri .: .0. 12 InteriorDeSigrrent Furniture' 6 '1,00 1.06 $1 -15 .16. • 19 0/7/V.iii•qe/Dategeurity./.94 call q , 14 PiteRrOtectIon:SysterriDOIgn . 0 is .Lrghtning Ptotedii on •. d ..:' . 16 •'Etii ardency eil...eritbe 15. ..5:. 1.7 Renderings-and Augmented Reality '2 40 40ii' .' -10,512 . . 18 LEED Consulting Mgmt,&Cimino 0 S , 19 Appartus Bay Diesel Extlaust System C - 20 CostEstimating 0 9 - - , 21 Asb estos and Lead Survey . a 22 As-bu lit Oran/Wigs 2 60 135 1979. 23,032 ..., .. 23 Relm bursa bl es(alliivvancej 0 $ - • . 24 pesjgri Contingency(allow an qe) . a .5 Totals 223 1632 1325 20 I -3200 $ 466,604 / . . . ' . 55 SCHEDULE C HOURLY BILLING RATE SCHEDULE H.Fee Calculation • Labor z t_'Sub Totai.Cnsf Task. Task Expenses • Without Cast :Services Allowance ti- DueDiligence-&Presentations-*SiteA $10,024.00 '$0.00 $0_do' $3.0,02:a 1.2. Due Diti'gence,&Presentations.-,;SiteB $3;722.001✓ '$0:00 $0.00: $9;722: 2 . 30%.Construction Documents ;$30,870.00' ' 1$0.00 .$16;049.00' $104,913. .3 60%Construction $95,400:00 $0:00 "$40;122:00 $135,522: 4. 30%&:10C%:ConstructioriDocuments '$126;210.00 $0.00 .$64;195.000. $190;405 .5 Assistance with Permitting/Bidding . ,$10;628.00 $0.00 :$'8,024:00' $26,:652 '6. ConstructionAdministration. $67;690.00 `$0.00 $32',09&00 $99,788' 7 GeotechnicatSe4:Testing and Report $0.00; :$0.00' .$9;500.00 $9;,500- 3:- Civil.Engineering= $0.00 :$0.00; $72;200:00' $72;200'.. '9' Survey $0.00 $'0.00 '$8;6o0d0; $8,600 10 LandscapeArchitecture`&Frr,igation $0:00 :$0:00' $11225.00' $11;225 ii Site Lighting Design. $0:00 , :$0.00 ;$2;400.00 $2;400 12 Interior Design and Furniture. $16,516,00 -$0.00 $0.00.' $16,516, 13 ,AV/IT/yoice/Data°/Security/911;Call $0 00 ',$0.00 $95;;100.00, $95;1001. 14 Fire Protection.System'Design' 1 $0.00- $0.00 ;.$4;600:00 $4;.600 • 15 Li ghtning'Rrotection $a00' moa `$1,800:00; '$ 'aba: 16 •Emergency.Generator $0:00: $o:00' •: SCHEDULE D CONSTRUCTION COST BUDGET The City's Construction Cost Budget is $7,000,000.00. • 57 SCHEDULE E PROJECT SCHEDULE The project design is anticipated to be completed 444 calendar days from issuance of notice-to- proceed. The project deliverables are to be phased as follows: Due Diligence& Public Presentations 120 calendar days Schedule heavily dependant on scheduling of Public Presentations by City of Miami Beach 30%Construction.Documents 60 calendar days City of Miami Beach Staff Review Period 21 calendar days 60% Construction Documents 75 calendar days City of Miami Beach.Staff Review Period 21 calendar days 90%Construction Documents 75 calendar days City of Miami Beach Staff Review Period 21 calendar days 100% Construction Documents 30 calendar days -- --City of Miami Beach Staff Review Period 21 calendar days • 58 ATTACHMENT A RESOLUTION, COMMISSION ITEM, AND COMMISSION MEMORANDUM 59 • RESOLUTION NO. 2019-30913 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF • MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, RELATING TO REQUEST FOR QUALIFICATIONS NO. 2019-208-ND, FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER :.1 FACILITY;. . AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WANNEMACHER JENSEN ARCHITECTS, INC., AS THE TOP RANKED PROPOSER; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH WANNEMACHER JENSEN ARCHITECTS, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ARCHITECTS DESIGN GROUP, AS THE SECOND RANKED PROPOSER; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH ARCHITECTS DESIGN GROUP, AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE GALANTE ARCHITECTURE STUDIO, INC., AS THE THIRD RANKED. PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. WHEREAS, on May 8, 2019, the Mayor and City Commission authorized the issuance of Request for Qualifications (RFQ) 2019-208-ND for Architectural and Engineering Design Services for A New Fire Station Number 1 Facility; and WHEREAS, on May 10, 2019, the RFQ 2019-208•ND for Architectural and Engineering Design Services for A New Fire Station Number 1 Facility(the"RFQ")was issued; and WHEREAS, a voluntary pre-proposal meeting was held on May 23, 2019; and WHEREAS, on June 24, 2019, the City received a total of 11 proposals;.and WHEREAS, on July 9, 2019, Wolfberg/Alvarez and Partners, Inc. notified the City of the withdrawal of its proposal submission and the firm was therefore not further evaluated; and WHEREAS, the Committee convened on July 12, 2019 to review and score the remaining proposals; and WHEREAS, the Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law, general information on the scope of services and a copy of each proposal; and WHEREAS, the Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ; and WHEREAS, the evaluation process resulted in the ranking of proposers as follows: - Wannemacher Jensen Architects, Inc., as the top ranked proposer; Architects Design Group, as the second ranked proposer; The Galante 'Architecture Studio, Inc., as the third ranked proposer; Brooks + Scarpa Architects, Inc., as the'fourth ranked proposer; Aecom.Technical Services, Inc., as the fifth ranked proposer; M.C. Harry & Associates, Inc., as the sixth ranked • proposers; Saltz Michelson Architects, Inc., as the seventh ranked proposers; Alleguez Architecture, Inc., as the eighth ranked proposer; Chisholm Architects, Inc., as the ninth ranked proposer; CPH, Inc., as the tenth ranked proposer; and WHEREAS, after reviewing all of the submissions and the Evaluation Committee's ' rankings and commentary, the City Manager concurs with the Evaluation Committee and recommends that the Mayor and City Commission authorize the Administration to enter into negotiations with Wannemacher Jensen Architects, Inc., the top ranked proposer; further, if the Administration is not successful in negotiating an agreement with Wannemacher Jensen Architects, Inc., authorize the Administration to enter into negotiations with Architects Design Group, as the second ranked proposer; further, if the Administration is not successful in negotiating an agreement with Architects Design Group, authorize the Administration to enter into negotiations with the Galante Architecture Studio, Inc., as the third ranked proposer; and further authorize the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration; and NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager, pursuant to Request For Qualifications No. 2019-208-ND, for Architectural and Engineering Design Services for A New Fire Station Number 1 Facility; authorize the Administration to enter into negotiations. with Wannemacher Jensen Architects, Inc., as the top ranked proposer; further, if the Administration is not successful in negotiating an agreement with Wannemacher Jensen Architects, Inc., authorize the Administration to enter into negotiations with Architects Design Group, as the second ranked, proposer; further, if the Administration is not successful in negotiating an agreement with Architects Design Group, authorize the Administration to enter into negotiations with the Galante Architecture Studio, Inc., as the third ranked proposer; and further authorize the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration. PASSED AND ADOPTED this 31 day of ✓"� 2019. ATTEST: • • ??? jklW.; RA r RA AEL E.'GRANADO, CITY CLERK DAN GELBER, '`OR T:1Agendat2019107 July 311Procurement'RFQ 2019-208-ND Fre Station 1 B AP. �. AS TO r& ' GUAGE • �0= ' CLITION 4 * INCORPORATED' �'•.moi•''••.• � i • CH 26 °''►.•�......•...... C. Attorney Date 1 1 , Resolutions-C7 B MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: July 31, 2019 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, TO AUTHORIZE NEGOTIATIONS RELATING TO REQUEST FOR QUALIFICATIONS NO. 2019-208-ND, FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FORA NEW FIRE STATION NUMBER 1 FACILITY; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH WANNEMACHER JENSEN ARCHITECTS, INC., AS THE TOP RANKED PROPOSER; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH WANNEMACHER JENSEN ARCHITECTS, INC., AUTHORIZING' THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH ARCHITECTS DESIGN GROUP, AS THE SECOND RANKED-PROPOSER; FURTHER,`LF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING. AN AGREEMENT WITH ARCHITECTS DESIGN GROUP,AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE GALANTE ARCHITECTURE STUDIO, INC., AS THE THIRD RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMI NI STRATI ON. RECOMMENDATION Adopt the Resolution accepting the City Manager's recommendation. ANALYSIS • On May 8, 2019, the Mayor and City Commission authorized the issuance of Request for Qualifications (RFQ) 2019-208-ND for Architectural and Engineering Design Services for A New Fire Station Number 1 Facility. Responses were,due and received on June 24, 2019. The City received proposals from the following eleven(11)firms: •Aecom Technical Services, Inc. •Alleguez Architecture, Inc. •Architects Design Group • B rooks +Scarpa Architects, Inc. Page 160 of 1288 • R.E. Chisholm Architects, Inc. • CPH, Inc. • M.C. Harry&Associates, Inc. • Saltz Michelson Architects, Inc. • • The Galante Architecture Studio, Inc. • Wannemacher Jensen Architects, Inc. • Wolfberg/Alvarez and Partners, Inc. On July 9, 2019, Wolfberg/Alvarez and Partners, Inc. notified the City of their withdrawal of their proposal submission,therefore received no further consideration. The Evaluation Committee appointed by the City Manager convened on July 12, 2019 to consider proposals received. The Committee was comprised of Sabrina Baglieri, Senior Capital Projects Coordinator, Office of Capital Improvement Projects, City of Miami Beach; Francisco Garcia, Senior Facilities Capital Projects Coordinator; Property Management Department, City of Miami Beach; Jorge Linares, Fire Division Chief, Fire Prevention Division, City of Miami Beach; Colette Satchel!, Senior Capital Projects Coordinator, Office of Capital Improvement Projects, City of .Miami Beach; and Thais Vieira, Senior Capital Projects Coordinator, Office of the City Manager, City of Miami Beach. The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated in • Attachment A, in the following order. 1st—Wannemacher Jensen Architects, Inc. 2nd—Architects Design Group 3rd —The Galante Architecture Studio, Inc. 4th— Brooks + Scarpa Architects, Inc. 5th—Aecom Technical Services, Inc. 6th— M.C. Harry&Associates, Inc. 7th—Saltz Michelson Architects, Inc. 8th—Alleguez Architecture, Inc. 9th—Chisholm Architects, Inc. 10th— CPH, Inc. A brief description of the top ranked proposers, as provided in their response to the RFQ, follows. Wannemacher Jensen Architects. Inc. Founded in St. Petersburg Florida in 1992, Wannemacher Jensen Architects (WJA) is an interdisciplinary architecture firm that designs and creates engaging spaces for working, living, learning and playing. The firm has a broad range of experience across an array of projects types and disciplines for private, municipal, and non-profit clients. WJA's capabilities expand beyond architecture to include comprehensive master planning, interior design and design-build construction. Throughout their years in business, the firm has completed over 250 public Page 161 of 1288 projects for more than 25 different municipalities throughout the State of Florida on various project types including Fire & Police Stations, City Halls, Recreation Centers and Parks, and Government Offices and Service Centers. WJA has earned a reputation for innovative recreation design. The firm's work has received numerous industry design awards and has been recognized in various international publications for innovative recreation design. Architects Design Group Established in 1971,Architects Design Group (ADG)is a full service architectural and planning firm. Since then, ADG has grown to a national firm providing programming, master planning, design, and construction administration services for over 350 Governmental agencies across the United States. ADG has primary areas of expertise include providing programming, master planning, design, and construction administration services for fire-rescue, 911 call center, and public safety facilities.ADG's projects reflect current knowledge'of facility programming, design, and ability to focus collective talents toward innovative applications. Over the past 48 years, ADG has received many honors and awards for design excellence including AIA Orlando Firm of the Year and AIA Florida Firm of the Year. Additionally,.ADG has won AIA, design, and technology awards for over 75 of our municipal projects, including the Naples, FL Fire Administration and Station No. 1. The Galante Architecture Studio, Inc. The Galante Architecture Studio, Inc. (TGAS) was established in 1997, and is a professional design studio-offering services in architecture, urban planning, and design. TGAS has had long term experience as Fire Station Specialists with a proven track record of delivering Fire Station projects under budget. TGAS has won International Design Awards for their projects (German Design Award 2019) as well as NYC's Design &Construction Excellence Award. In addition, TGAS speaks at two national fire stations conferences, thus staying_up to date on latest technology and trends in fire station designs.TGAS writes and has been interviewed for a number of fire station publications. CONCLUSION After reviewing all of the submissions and the Evaluation Committee's rankings and commentary, I concur with the Evaluation Committee and find Wannemacher Jensen Architects, Inc. to be the best qualified firm for the project. Wannemacher Jensen Architects, Inc. has completed an extensive list of fire stations that, in addition to being functional, express a bold design vision. In fact, the firm has completed over 20 fire rescue projects that included planning and site selection, which are key elements of the City's engagement for this project. The team includes a number of sub-consultants that have worked well with the City in the past and are familiar with some of the challenges facing the City and this project Therefore, I recommend that the Mayor and City Commission approve the resolution authorizing the Administration to enter into negotiations with Wannemacher Jensen Architects, Inc., as the top ranked proposer;further, if the administration is not successfulin negotiating an agreement Page 162 of 1288 with Wannemache'r Jensen Architects, Inc., authorizing the administration to enter into negotiations with Architects Design Group, as the second ranked proposer; further, if the � administration is not successful in negotiating an agreement with Architects Design Group, authorizing the administration to enter into negotiations with the Galante Architecture Studio, Inc., as the third ranked proposer; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration. KEY INTENDED OUTCOMES SUPPORTED Build And Maintain Priority Infrastructure With Full Accountability FINANCIAL INFORMATION The costs of the related services are subject to funds availability approved through the City's budgeting process. Grant funding will not be utilized for this project. Legislative Tracking Office of Capital Improvement Projects/Procurement ATTACHMENTS: Description o Attachment A Evaluation Committee Ranking o . Resolution . • . r Page 163 of 1288 • RFD 2019.20E1.ND - Architectural and Engineering Sabrina Ba91lerl Jame Garcia Joo Linares x • Colette Satchel]at m Violin Low Design SenAces for a New Fire ic Aggregate Station Number 1 Fadtity i a a _ a3 Totals • Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative Quantitative Subtotal Qualitative_ QuasUtativo Subtotal Qualitative Quantitative Subtotal Aemm Technical Services,Inc. 93 0 93 Z 95 0 95 7 100 0 100 4 91 0 91 3 96 0 96 5 26 5 Allequez Architecture,Inc. 92 5 97 5, 90 5 95 _ 7 80 5 85 8 69 5 74 _9 75 5 80 9 38 8 Architects Design Group 93 5 100 4 96 5 101 3 100 5 105 1 86 5 91 3 1005 105 1 12 2 Brooks 4 Scarpa Architects,Inc, 97 6 102 2_ 94 5 99 5 93 5 98 5 89 5 94 2 95 6 100 3 18 4 Chisholm Architects.Inc. 80 5 85 9 92 5 97 6 77 5 82 ,10 74 5 79 8 83 5 88 7 40 9 CPH,Inc, 80 5 85 9 76 5 81 10 79 5 84 9 67 - 5 72 -]g 75 5 80 9 47 10 M.C.Harry 8 Associates.Inc. 88 3 91 8 98 3 101 3 96 3 99 5, 87 3 90 6 92 3 95 8 27 6 Seitz Michelson Architects,Inc. 96 5 101 3 90 5 95 7 92 5 97 7 83 5 88 7_ 83 5 - 88 7 31 7 The Galante Architecture Studio,Inc. 90 5 95 6 100 55 105 1 190 5 105 1 85 - 5 90 5 95 5 100 3 16 3 • Wannemacher Jensen Architects. 88 5 _ 103 1_ 99 5 104 2 98 5 103 3 94 5 99 1 96 5 101 2 9 1 ... .. aanm.m.Pallor - - .: Valium°Ma,k Toml8uoWSca - Rowan, vdmu Nnot PRN Wrong Pm Mom.Wars., McncTefke Sva4e Inc • i,ev,WOAi 0 Pavan.,,,,,mann Iry. - 1 . Mrnaaa°aq,Gm. Mats•Su,NCneev Inc. Chls..Atcemc Ivo - CPM Na. - HGlwraa4meln Nm :WOW Sena lectotim Magmas Inc. OneaNeMcnmunSwan Iry - • Waweau4nOen.ArbleU Ino. ' • • • • • • • Page 164 of 1288 ATTACHMENT B REQUEST FOR QUALIFICATIONS (RFQ) 60 V IAI B EAC Procurement Department 1755 Meridian , , Miami Beach, Florida 33139 www.miamibeachfl.gov ADDENDUM NO. 1 REQUEST FOR QUALIFICATIONS NO. 2019-208-ND ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER 1 FACILITY (the RFQ) June 7,2019 This Addendum to the above-referenced RFQ is issued in response to questions from prospective proposers, or other clarifications and revisions issued by the City, The RFQ is amended in the following particulars only (deletions are shown by strikethrough and additions are underlined). 1, REVISION: Delete C3. Special Conditions, 2. Task Orders, on page 25 of the RFQ, in its entirety. 2. ATTACHMENTS. Exhibit A: Sample Contract. Exhibit B: General Obligation Bond (GOB) Committee Presentation 3. RESPONSES TO QUESTIONS RECEIVED. Q1: Could you please advise if Borrelli and Partners are allowed to submit for this project? Al: No firm is precluded from submitting a proposal for this project, Q2: Are there potential project sites that have already been chosen? If so, how many?And additionally, will this be private or publicly-owned land? A2: Attached is a copy of a public presentation to the GOB Committee and the Flamingo Neighborhood, which identifies sites that are being considered. A limit has not been placed on the number of sites.The sites under consideration are publicly owned land. Q3: Regarding, veterans' preference on page 15 of the RFQ, in order to obtain the maximum points of 5 can the veteran firm be a subconsultant on the team or does the prime have to be a veteran owned firm? A3: In order to attain veteran's preference points, the Prime Proposer must be the veteran owned business as indicated in the solicitation. Q4: We would like to solicit more time to complete the proposal for the RFQ # 2019-208-ND, Architectural Engineering Design Services for New Fire Station Number 1 Facility. A4: At this time only qualifications are being requested. Therefore, the City will not be extending the due date for responses. RFQ No.2019-208-ND ' Addendum#1. 6/7/2019 f /� ( /� /� /� ! B E1 \" ' F-1 Procurement Department I V 1 I /� 1 1 1755 Meridian Ave,3rd Floor, Miami Beach, Florida 33139 www.miamibeachfl.gov Any questions regarding this Addendum should be submitted in writing to the Procurement Management Department to the attention of the individual named below, with a copy to the City Clerk's Office at RafaelGranado@miamibeachfl.gov Contact: Telephone: Email: Natalia Delgado 305-673-7000 ext.126263 nataliadelgado@miamibeachfl.gov Proposers are reminded to acknowledge receipt of this addendum as.part of your RFQ submission. Potential , proposers that have elected not to submit a response to the RFQ.are requested to complete and return the"Notice to Prospective Bidders"questionnaire with the reason(s)for not submitting a proposal, Sin -re' ,. Dm Procurement Director ' • ' I • RFQ No.2019-208-ND Addendum#1 • 6/7/2019 REQUEST FOR QUALIFICATIONS ( RFQ) ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER, 1 FACILITY 2019-208-ND RFQ ISSUANCE DATE:'MAY 10, 2019 STATEMENTS OF QUALIFICATIONS DUE: JUNE 24, 2019 @ 3:00 PM. ISSUED BY: MIAMIBEACH NATALIA DELGADO, CPPB CONTRACTING OFFICER I PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3(rd Floor, Miami Beach, FL 33139 305.673.7490 I Nataliadelgado@miamibeachfl.gov I www.miamibeachfl.gov MIAMI BEACH TABLE OF CONTENTS SOLICITATION SECTIONS: PAGE 0100 NOT UTILIZED / N/A 0200 INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS 3 0300 SUBMITTAL INSTRUCTIONS & FORMAT 13 0400 EVALUATION PROCESS 15 APPENDICES: PAGE APPENDIX A • RESPONSE CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 17 APPENDIX B "NO BID" FORM 22 APPENDIX C SPECIFICATIONS 24 RFQ 2019-208-ND 2 MIAMI BEACH SECTION 0200 INSTRUCTIONS TO RESPONDENTS &GENERAL CONDITIONS 1. GENERAL. This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the "City"), as the,means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of Qualifications(the "proposal") to the City for the City's consideration as an option in achieving the required scope of services and requirements as noted herein. All documents released in connection with this solicitation, including all appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and are complementary to one another and together establish the complete terms,,conditions and obligations of the Proposer and, subsequently, the successful proposer(s) (the"contractor[s]") if this RFQ results in an award. The City utilizes PublicPurchase (www.oublicourchase.com) for automatic notification of competitive solicitation opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective proposer who has received this RFQ by any means other than through PublicPurchase must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum may result in disqualification of proposal submitted. 2. PURPOSE. The purpose of this RFQ is to obtain qualifications from architectural and engineering firms with the capability and experience to provide Architectural and Engineering services for site selection, site planning, design, construction documents, bid, award, and construction administration services for the new Fire Station Number 1 facility, inclusive of a 911 Call Center Dispatch and ancillary uses. The scope of work will include due diligence in the evaluation and recommendation of potential sites. Fire Station Number 1 was built in 1967 and serves the areas south of 15th Street including Star Island, Hibiscus Island, Palm Island, MacArthur Causeway up to Watson Island and Terminal Island. In 1992, it underwent a major renovation that included upgrades to the existing interior spaces, mechanical, plumbing and electrical systems. In 2014, the City identified the types of repairs and upgrades that would be required to bring the facility up to current code and address structural and maintenance concerns. It was concluded that the repairs and upgrades would only provide a temporary aesthetic solution without addressing any of the major structural, electrical and mechanical deficiencies at a significant cost. The City Administration sought the professional evaluation of Borrelli and Partners and a report was finalized on May 6, 2015, where it was recommended that the current site conditions and minimum code requirements recommended full site reconstruction and demolition of existing Fire Station Number 1. Intensive maintenance is required to continue operation of the Fire Stations as it exists today. This maintenance includes costs that over time would exceed the cost of full demolition and reconstruction of all facilities on site. Moreover,existing parking conditions at Fire Station Number 1 negatively impact the demands of the neighborhood and personnel reporting to work. The existing FEMA Flood elevations indicate that under severe storm events Fire Station Number 1 would become inaccessible and would prevent emergency assistance to the surrounding Miami Beach community. In March 2015, The Center for Public Safety Management (CPSM) and International City/County Management Association (ICMA) completed a comprehensive analysis of the fire department. The report provided a benchmark of the Miami Beach Fire Departments (MBFD) service delivery performance, which was performed utilizing information provided by the MBFD. Both the ICMA study and Commission on Fire Accreditation International (CFAI) RFQ 2019-208-ND 3 MIAMI BEACH (accreditation report of December 2014), recommended the City consider the most efficient and effective option (complete renovation or replacement) as determined through internal and external engineering and architectural analysis, and as funding may allow. Further, Station 1 should be replaced to current NFPA standards. ,The new building should be able to withstand a Category 5 hurricane, other natural disasters, and challenges such as security threats/risks. In addition, the department is looking forward to being able to meet the anticipated demands due to growth of the areas. Lastly, a new Fire Station Number 1 Facility, would house the 911 Call Center Dispatch. This would bring a state of the art Category 5 hurricane hardened building and the current facility would remain as the City's required back-up center. THIS RFQ,.AND ANY RESULTING CONTRACT,IS ISSUED AND GOVERNED BY SECTION 287.055,.FLORIDA . ` , STATUTES , ' 3. SOLICITATION TIMETABLE. The tentative schedule for this solicitation is as follows: Solicitation Issued May 10, 2019 Pre-Submittal Meeting May 23, 2019 at 10:00 a.m. ET Deadline for Receipt of Questions June 3, 2019 at 5:00 p.m. ET Responses Due June 24,2019 at 3:00 p.m. ET Evaluation Committee Review TBD Proposer Presentations \ TBD Tentative Commission Approval Authorizing TBD Negotiations Contract Negotiations Following Commission Approval 4. PROCUREMENT CONTACT.Any questions or clarifications concerning this solicitation shall be submitted to the Procurement Contact noted below: Procurement Contact: Telephone: Email: Natalia Del•ado 305-673-7490 nataliadel•ado• miamibeachfl.•ov Additionally;th City;C1erk 1 t6 bedopiecf'orr alC comrmnications via e-main at-RafaelGFanado(a rniamibeachff:gav; or via facsimile:18G-394,488. The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be ' received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3. All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum. 5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting or'site visit(s) may be scheduled: A Pre-PROPOSAL conference will be held as scheduled in Anticipated RFQ Timetable section above at the following address: RFQ 2019-208-ND 4 MIAMI BEACH City of Miami Beach Procurement Department Conference Room 1755 Meridian Avenue,3rd Floor Miami Beach, Florida 33139 Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America) (2) Enter the MEETING NUMBER: 9415468 Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this RFQ expressing their intent to participate via telephone. 6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective Proposers are not binding on the City and will be without legal effect, including any information received at pre- submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written addenda clarifications considered necessary by the City in response to questions. Only questions answered by written addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through PublicPurchase. Any prospective 'proposer who has received this RFQ by any means other than through PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive anaddendum may result in disqualification of proposal. Written questions. should be received no-later than the date outlined in the Anticipated RFQ Timetable section. 7. CONE OF SILENCE. This RFQ is subject to, and all proposers are expected to be or become familiar with, the City's Cone of Silence Requirements, as(codified in Section 2-486 of the City Code. Proposers shall-be solely responsible for ensuring that all applicable provisions of the-City's Cone of Silence are complied with, and shall be subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov 8. SPECIAL NOTICES. You are . hereby advised that this solicitation is subject to the following ordinances/resolutions,which may be found on the City Of Miami Beach website: http://www.miamibeachfl.gov/city-hall/procu rement/procurement-related-ordinance-and-procedures/ • CONE OF SILENCE CITY CODE SECTION 2-486 • PROTEST PROCEDURES CITY CODE SECTION 2-371 • DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406 • CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487 • CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488 • REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR CITY CODE SECTION 2 373 DOMESTIC PARTNERS • LIVING WACE REQUIREMENT CITY CODE SECTIONS 2 107 THROUGH 2 110 • PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY CITY CODE SECTION 2-374 VETERANS AND TO STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS ENTERPRISES • FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300 RFQ 2019-208-ND 5 1 I MIAMI BEACH • ACCEPTANCE OF GIFTS,FAVORS& CITY CODE SECTION 2-449 SERVICES 9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business withany public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO for a period of 36 month from the date of being placed on the convicted vendor list. 10. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS. This RFQ is subject to, and all Proposers are expected to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including, , without limitation, disqualification of their responses, in the event of such non-compliance. - 11. DEBARMENT ORDINANCE: This RFQ is subject to, and all proposers are expected to be or become familiar with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code. r 12. WITHATHE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFQ is subject to, and all Proposers are expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including disqualification of their responses, in the event of such non-compliance. 13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its response or within,five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental,rules and regulations including, among others, the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. 14.AMERICAN WITH DISABILITIES ACT(ADA). Call 305-673-7490 to request material in accessible format; sign language interpreters (five (5) days in advance when possible), or information on access for persons with disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673-7000, Extension 2984. 15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone the deadline for.submittal of proposals and will make a reasonable effort to give at least three (3) calendar days written notice of any such postponement to all prospective Proposers through PublicPurchase. 16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in accordance with the proceedings established pursuant to the City's bid protest procedures, as codified in Sections 2-370 and. 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not,timely made pursuant to the requirements of the City's Bid Protest Ordinance shall be barred. 17. JOINT VENTURES. Joint Ventures are not allowed. Proposals shall be submitted only by the prime contractor. Proposals may, however, identify other sub-contractors or sub-consultants to the prime Proposer who may serve as RFQ 201 9-208-ND 6 MIAMI BEACH team members. 18. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall give a preference to a responsive and responsible Proposer which is a small business concern owned and , controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five percent (5%) of the lowest responsive, responsible proposer, by providing such proposer an opportunity of providing said goods or contractual services for the lowest responsive proposal amount(or in this RFQ, the highest proposal amount). Whenever, as a result of the foregoing preferenbe, the adjusted prices of two (2) or more proposers which are a small business concern owned and controlled by a veteran(s) or a service-disabled veteran business enterprise constitute the lowest proposal pursuant to an RFQ or oral or written request for quotation, and such proposals are responsive, responsible and otherwise equal with respect to quality and service, then the award shall be made to the service-disabled veteran business enterprise. 19. DETERMINATION OF AWARD. The final ranking results of Step 1 &2 outlined in Section 0400, Evaluation of Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s) s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's recommendation need not be consistent with the scoring results identified herein and takes into consideration Miami Beach City Code Section 2-369, including the following considerations: (1)The ability, capacity and skill of the-Proposer to perform the contract. (2)Whether the Proposer can perform the contract within the time specified,without delay or interference. (3)The character, integrity, reputation,judgment,experience and efficiency of the Proposer. (4)The quality of performance,of previous contracts. (5)The previous and existing compliance by the Proposer with laws and ordinances relating to the contract., The City Commission shall consider /the City Manager's recommendation and may approve such recommendation. The City Commission ay also, at its option, reject the City Manager's recommendation and select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all Proposals. 20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until and unless an Agreement has been agreed to; approved by the City; and executed by the parties. 21. POSTPONEMENT/CANCELLATION/ACCEPTANCE/REJECTION. The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any time, this RFQ process; or waive any irregularities in this RFQ, or in any responses received as a result of this RFQ. Reasonable efforts will be made to either award the proposer the contract or reject all proposals within one-hundred twenty (120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission. 22.-PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements, and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any RFQ 2019-208-ND 7 MIAMI BEACH obligation to comply with every detail and with all provisions and requirements of the contract, and will not be .accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the Proposer. 23. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole cost and expense) of the Proposer, and shall not be reimbursed by the City. 24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or agents of the City. 24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must be accompanied by a Material.Safety Data Sheet(MSDS)which may be obtained from the manufacturer. 25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the right to declare a proposer not'responsible if the history of violations warrant such determination in the opinion of the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and dispositions thereof. Thel non-submission of any such documentation shall be deemed to be an affirmation by the Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation or violation which proposer may receive after the proposal opening date and during the time of performance of any contract awarded to it. . 26.TAXES. The City of Miami Beach is exempt from all Federal Excise and State taxes. 27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules, proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will be at the Proposer's risk and may result in the Proposal being non-responsive. 28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be consistent with Purchase Order format. 29. COPYRIGHT, PATENTS & ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach, Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed,without exception, that the proposal prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 30. DEFAULT. Failure or refusal of the selected Proposer to execute a contract following approval of such contract by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list. RFQ 2019-208-ND 8 MIAMI BEACH 31. MANNER OF PERFORMANCE. Proposer agrees to perform its duties and obligations in a professional manner and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of knowledge or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from responsibility. Proposer agrees that the services provided shall be provided by employees that are educated, trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration currently required by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall constitute a material breach of this contract. Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance, and assure all work complies with all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence of the Proposer, or its officers, employees, contractors, and/or agents,for failure to comply with applicable laws. 32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and Conditions shall have precedence. 33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance with the City's Human Rights Ordinance., codified in Chapter 62 of the City Code, Proposer shall prohibit discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual orientation, marital and familial status, and age or disability. 34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an award that is in the best interest of the City, including: A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract. B. Proposals will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this solicitation. C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial capacity, equipment, and organization to ensure that they can satisfactorily perform the services if awarded a contract under the terms and conditions of this solicitation. D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and well established company in line with the best business practices in the industry, and as determined by the City of Miami Beach. E.The City may consider any evidence available regarding the financial, technical, and other qualifications and abilities of a Proposer, including past performance (experience), in making an award that is in the best interest of the City. F. The City may require Proposer s to show proof that they have been designated as authorized representatives of a manufacturer or supplier,which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supply to the City. RFQ 201 9-208-ND 9 MIAMI BEACH 35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to any person, company or corporation,without the prior written consent of the City. 36. LAWS, PERMITS AND.REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and inspection fees required to complete the work and shall comply with all applicable laws. 37. OPTIONAL CONTRACT USAGE.When the successful Proposer(s) is in agreement, other units of government or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of government or non-profit agency. 38.VOLUME'OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the.goods and services specifically listed in this solicitation from the contractor. However, the City reserves the right to purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis through the City's spot market purchase provisions. 39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall'be as follows: A. Any contract or agreement resulting from the award of this solicitation;then B. Addendum issued for this solicitation, with the latest Addendum taking precedence;then C. The solicitation; then D. The Proposer's proposal in response to the solicitation. 40. INDEMNIFICATION. Th'e Proposer shall indemnify and hold harmless the City and its officers, employees,_ •agents and instrumentalities'from-any and all liability,.losses or damages, including attorney's fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or'proceedings of any kind or nature arising out of, relating to or resulting from the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification provisions shall survive the expiration or termination of this Agreement. . 41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon by the City and the contractor. 42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any and all information and documentation submitted therewith, are exempt from public records requirements under Section 119.07(1), Florida Statutes, and s. 24(a),Art. 1 of the State Constitution until such time as the City provides notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier. Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to, RFQ 2019-208-N D 10 MIAMI BEACH agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the services; (b) provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. 'All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. • 43. OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State, County, and City laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals having jurisdiction or authority which, in any manner, may affect the scope of services and/or project contemplated by this RFQ (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the Proposer will in no way relieve it from responsibility for compliance: 44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of Miami Beach. Further, all Proposers must disclose the name. of any City employee who owns, either directly or indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its,affiliates. 45. MODIFICATION/WITHDRAWALS OF PROPOSALS.A Proposer may submit a modified Proposal to replace all or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said expiration date, and letters of withdrawal received after contract award will not be considered. 47. EXCEPTIONS TO RFQ. Proposers must clearly indicate any exceptions they wish to take to any of the terms in this RFQ, and outline what, if,any, alternative is being offered. All exceptions and alternatives shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute discretion, mayaccept or reject any or all exceptions and alternatives. In cases in which exceptions and alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set forth on the RFQ). 48. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee of the City shall accept any gift, favor or service that might reasonably tend improperly to influence him in the discharge of his official duties. 49. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers at any time during the RFQ solicitation process. 50. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods, RFQ 2019-208-ND 11 MIAMI BEACH services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be added to the Contract which are ancillary or supplemental to the items specified herein and required to complete the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract vendor(s)through either`a Purchase Order(or Change Order if Purchase Order already exists) or an amendment to the Contract. Additional items with a cumulative value of$50,000 or less may be approved by the City Manager. City Commission approval is required for additional items with a cumulative value greater than $50,000. The City may determine to obtain price quotes for the additional,items from other vendors in the event that fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the City's discretion. Balance of Page Intentionally Left Blank R FQ 2019-208-N D 12 1 n MIAMI BEACH SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT 1. SEALED RESPONSES. One original Statement of Qualifications (preferably in 3-ring binder) must be submitted in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals. Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The following information should be clearly marked on the face of the envelope or container in which the proposal is submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected. 2. LATE BIDS. Statement of Qualifications are to be received on or before the due date established herein for the receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will be considered late and not be accepted or will be returned to proposer unopened. The City does not accept responsibility for any delays, natural or otherwise. 3. NON-RESPONSIVENESS. Failure to comply with the following requirements shall result in a determination of non-responsiveness. Non-responsive proposals will not be considered. 1. Failure to submit a signed copy of Appendix A. 4. OMITTED OR ADDITIONAL INFORMATION. With exception of the Proposal Certification Form (Appendix A-1) and the Cost/Revenue Proposal, if applicable, the City reserves the right to seek any omitted information/documentation or any additional information from Proposer or other source(s), including but not limited to: any firm or principal information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City deems necessary to evaluate the capacity of the Proposer to perform in accordance with contract requirements. Failure to submit any omitted or additional information in accordance with the City's request shall result in proposal being deemed non-responsive. 5. PROPOSAL FORMAT. In order to maintain comparability, facilitate the review process and assist the Evaluation Committee in review of proposals, it is strongly recommended that proposals be organized and tabbed in accordance with the tabs, and sections as specified below. Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references. Electronic copies should also be tabbed and contain a table of contents with page references. .TAB t Cover Letter&Appendix A 1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the purposes of this solicitation. 1.2 Response Certification, Questionnaire & Requirements Affidavit (Appendix A)! Attach Appendix A fully completed and executed. • TAB 2 Experience&Qualifications of Proposing Firm 2.1 Qualifications of Proposing Firm. Submit detailed information regarding the relevant experience and proven track record of the firm and/or its principals in providing the scope of services similar as identified in this solicitation, including experience in providing similar scope of services to public sector agencies. For each project that the Proposer submits as evidence of similar experience for the firm and/or any principal, the following is required: project description, agency name, agency contact, contact telephone&email, and year(s) and term of engagement. For each project, identify whether the experience is for the firm or for a principal (include name of principal). RFQ 2019-208-ND 13 MIAMI BEACH 2.1.1 Similar Project Experience. Submit verifiable evidence of the prime proposer's past experience in the design of 'hurricane hardened Fire Stations, 911 Call Centers and the successful completion of a US Green Building Council LEED Standard, Gold certified building. For each project that the Proposer submits as evidence of similar experience for the firm'and/or any principal, the following is required: project description, agency name, agency contact, contact telephone & email, and year(s) and term of engagement. For each project, identify whether the experience is for the firm or for a principal (include name of principal). 2.2 Minority/Women-owned Business Enterprise (MWBE) or Small/Disadvantaged Business Enterprise (S/DBE). Submit certification from either the State of Florida Office of Supplier Diversity or Miami Dade County for those MWBE or S/DBE firms to be used on the project. TAB 3 Experience&Qualifications Proposer's Team 3.1 Qualifications of Proposer Team. Provide an organizational chart of all the prime proposer's personnel, each team members' qualifications and the role that each team member will play in providing the services detailed herein. A resume of each individual, including education, licensure, relevant experience, and any other pertinent information, shall be included for each respondent team member to be assigned to this contract. Include specific information regarding each team member's experience in the design of hurricane hardened Fire Stations, 911 Call Centers and with design in accordance with the US Green Building Council LEED Standard. For each project submitted as proof of experience, submit:1) project name, 2) project description, 3) start and completion dates, 4) project contact information (phone and email), 5) volume of contract, 6) prime proposer's role in project. 3.2 Project/Account Manager. Submit the name of the project/account manager that shall be the primary representative to the City. Include a resume of the project/account manager, including education, licensure, relevant experience, and any other pertinent information. Include specific information regarding the project/account manager's experience in the design of hurricane hardened Fire Stations, 911 Call Centers and the integration of building materials and methods that promote environmental quality, economic vitality, and social benefit through the construction and operation of the built environment in accordance with the US Green Building Council LEED Standard,to obtain a LEED Gold Certification. - -TAB 4 Approach and Methodology Submit detailed information on the approach and methodology that the prime proposer has utilized on previous engagements to accomplish a similar scope of work, including detailed information, which addresses: the design of hurricane hardened Fire Stations, 911 Call Center Dispatch facilities and the integration of building materials and methods that promote environmental quality, economic'vitality, and social benefit through the construction and operation of the built environment in accordance with the US Green Building Council LEED Standard, to obtain a LEED Gold Certification. RFQ 2019-208-ND 14 MIAMI BEACH SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION 1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is desired, Proposals may be requested to make additional written submissions of 'a clarifying nature or oral presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the results to make a recommendation to the City Commission. In the event that only one responsive proposal is received, the City Manager, after determination that the sole responsive proposal materially meets the requirements of the RFQ, may, without an evaluation committee, recommend to the City Commission that the Administration enter into negotiations. The City, in its discretion, may utilize technical or other advisers to assist the evaluation committee in the evaluation of proposals. 2: Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the Evaluation Committee results 'by the Department of Procurement Management. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may review and score all proposals received, with or without conducting interview sessions. _''..Step -Qualitative Criteria r "+Maximum Points Prime Proposer's Experience and Qualifications 50 Proposing Team Experience and Qualifications 30 Approach and Methodology 20 TOTAL AVAILABLE STEP1 POINTS 100 .' 3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive additional quantitative criteria points to be added by the Procurement Department to those points earned in Step 1,. as follows. • Step 2-Quantitative Criteii , Maximum Points Veterans Preference 5 Prime Proposer Volume of Work (0-5 Points). Points awarded to the proposer for volume of work awarded by the City in the last three(3)years in accordance with the following table: Less than$250,000 5 5 $250,000.01 —$2,000,000 3 Greater than$2,000,000 0 TOTAL AVAILABLE STEP2 POINTS 10 RFQ 2019-208-ND 15 • MIAMI BEACH 4. Determination of Final Ranking.-At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points will be added to each evaluation committee member's scores by the Department of Procurement Management. Step 1 and 2 scores will be converted to rankings in accordance with the example below: Proposer Proposer Proposer • A B C • Ste. 1 Points 82 76 80 Committee''' Ste.2 Points 22 15 12 •Memtier:1:. Total 104 91 92 Ste.1 Points 79 85 72 Committee Ste.2 Points 22 15 12 Member 2 • Total 101 100 • • 84 Rank 1 2 3: Ste. 1 Points 80 74 66 :...Corrmmittee .?, Ste.2 Points 22 • 15 12 .• Total 102 89 78 Low Aggregate Score 3 7 8 Finan Ranking*. • 1 2 • 3 * Final Ranking is presented to the City Manager for further due diligence and • recommendation to the City Commission. Final Ranking does not constitute an award recommendation until such time as the City Manager has made his recommendation to the City Commission, which may be different than final ranking results. t • Balance of Pape Intentionally Left Blank • RFQ 2019-208-ND 16 APPENDIX A AA I Am 1 B E H Response Certification , ti nn ire Ques o a & Rea uirements Affidavit 2019-208-ND ARCHITECTURAL AND . ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER 1 FACILITY PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd)Floor Miami Beach, Florida 33139 RFQ 2019-208-ND 17 APPENDIX Al -PROPOSAL CERTIFICATION FORM This document is a REQUIRED FORM that must be submitted fully completed and executed. 'FAILURE TO SUBMIT THE PROPOSAL CERTIFICATION FORM WITH ITS PROPOSAL SHALL RESULT IN THE PROPOSAL BEING DEEMED NON-RESPONSIVE. Solicitation No: Solicitation Title: RFQ 2019-208-ND. Architectural and Engineering Design Services for a New Fire Station Number 1 Facility Procurement Contact: Tel: Email: Natalia Delgado 305.673.7000, Ext.6263 nataliadelgado@miamibeachfl.gov PROPOSER'S NAME: • NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES: OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): CITY: • STATE: ZIP CODE: • TELEPHONE NO.: TOLL FREE NO.: FAX NO.: FIRM LOCAL ADDRESS: CITY: STATE: ZIP CODE: PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: ACCOUNT REP TELEPHONE NO.: ACCOUNT REP TOLL FREE NO.: ACCOUNT REP EMAIL: • FEDERAL TAX IDENTIFICATION NO.: Except as stipulated in General Condition 36, Proposer agrees: to complete and unconditional acceptance of the terms and conditions of this document, inclusive of this solicitation, all specifications,attachments, exhibits and appendices and the contents of any Addenda released hereto; to be bound, at a minimum,to any and all specifications, terms and conditions contained herein or Addenda; that the Proposer has not divulged, discussed,or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal; that proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws; that all responses, data and information contained in the proposal are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: , • RFQ 2019-208-ND 18 APPENDIX A2-QUESTIONNAIRE AND REQUIREMENTS AFFIDAVIT FORM The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements,and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated.Attach any requested information. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: J 1. Veteran Owned Business. Is Pro oser claiming a veteran owned business status? YES NO SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. • 2. Conflict Of Interest. All Proposers must disclose, in their Proposal,the name(s)of any officer, director, agent, or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Further,all Proposers must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%) percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s) of any officer, director, agent, or immediate family member (spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns, either directly or indirectly,an interest of ten (10%)percent or more in the Proposer entity or any of its affiliates 3. References & Past Performance. Proposer shall attach at least three (3) references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non erformance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES," Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,includingdisqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics. Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics ("Code") and submit that Code to the Procurement Department with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including,among others,the conflict of interest, lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall attach its Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt, as required in the ordinance,the City of Miami Beach Code of Ethics, available at httc://www.miamibeachtl.gov/city-hall/procurementlprocurement-related-ordinance-and-procedures) RFQ 2019-208-ND 19 l ' 7. Living Wage. Pursuant to Section 2 408 of the City of Miami Beach Cede, as same may be amended from time to time, covered 2. Effective January 1,2019,covered employees must be paid a living wage rate of no leaf than$11.70 per hour with health portal,LCP Tracker(LCPTracker.net). YES NG 8. '• me .: --• - - - - - - --- - - •- • - - • --- - - --- - e • • YES NA I, !ee. e - -- - .• .. . ' • -- • - • - - -- - •_ :-••• * - -_ domestic partners of employees? YES NQ BENEFIT Firm Provides for Firm Provides for f=irm-does-net Employees-with Employees-with Provide-Benefit ileuses Domestic Partners Health Sisk-Leave •Family-Medical ave Bereavement Levo If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there arc no insurance his'designee. Approval is not guaranteed and the City Manager's decision is final. Further information on the Equal Benefits RFQ 2019-208-ND 20 9. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes, as currently enacted or as amended from time to time, states that a person or affiliate who has been placed on the convicted vendor list,following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: Proposer agrees to the requirements of Section 287.133, Florida Statutes, and certifies it has•not been placed on convicted vendor list.Failure to agree shall result in roposal disqualification. YES NO 10. Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code, including the blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race, color, national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.Failure to agree shall result in proposal disualification. YES I NO 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375,the City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT: Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375.Failure to agree shall result in proposal disqualification. YES NO 12. Fair Chance Requirement. Pursuant to.Section 2-376 of the City Code, the City shall not enter into any contract resulting from a competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies,practices, and standards that are consistent with the City's Fair Chance Ordinance,-set forth in Article V of Chapter 62 of the City Code("Fair Chance Ordinance"),and which,among other things,(i)prohibits City contractors,as an employer,from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii)prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: Proposer certifies that it has adopted policies, practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity.Failure to agree shall result in pro osal disqualification. YES NO 13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm , Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 _ Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 RFQ 2019-208-ND 21 APPENDIX B M I AM I BEAC .:: - •-: • l No Bid " Formfi __ 2019-208-N D ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER 1 FACILITY PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 , otez tf is'irrr • irtant or thos• e"ve•ridors who have received notifE�catio 0 • tins s©k fc ti6h.. u.t have decided iot•to respond,to complete and submit :fie cittdched'''Stotemerit'of l'aa Bid." Th.e "Stater ent of o Bid" provides `the:.Ct wi information.-on ;how to Improve the.solicitation process_ f=ailure to svbr it a•`'Stgtement of No Bid" may result in not being notified j ,..Of t iture solr"dtatiaris by the City... . •. " " . " RFQ 2019-208-ND 22 MIAMI BEACH Statement of No Bid WE HAVE ELECTED NOT TO,SUBMIT A STATEMENT OF QUALIFICATIONS AT THIS TIME FOR REASON(S) CHECKED AND/OR INDICATED BELOW: _Workload does not allow us to submit a proposal _Insufficient time to respond Specifications unclear or too restrictive _ Unable to meet specifications _Unable to meet service requirements Unable to meet insurance requirements _Do not offer this product/service _OTHER. (Please specify) We do do not_want to be retained on your mailing list for future proposals of this type product and/or service. Signature: Title: Legal Company Name: Note: Failure to respond, either by submitting a proposal or this completed form, may result in your company being removed from our vendors list. PLEASE RETURN TO: CITY OF MIAMI BEACH PROCUREMENT DEPARTMENT ATTN: Natalia Delgado STATEMENT OF QUALIFICATIONS#2019-208-ND 1755 MERIDIAN AVENUE, 3'd FLOOR MIAMI BEACH, FL 33139 RFQ 2019-208-ND 23 APPENDIX C r 1 I '-,01.:,,, i: : /44 .4.,'.,, ..., :: - . • Specifications 2019-208-ND ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER 1 FACILITY PROCUREMENT DEPARTMENT 1755 Meridian Avenue, 3rd Floor Miami Beach, Florida 33139 RFQ 2019-208-ND 24 Cl. Background. The City of Miami Beach aims to design and construct a new, hurricane hardened, Fire Station Number 1 Facility, to serve the areas south of 15th Street, including Star Island, Hibisicus Island, Palm Island, Terminal Island and the MacArthur Causeway up to Watson Island. The new facility will meet the latest NFPA standards for Fire Houses and replace the outdated existing facility. Additionally, the facility will include.a new 911 Call Center Dispatch and all necessary ancillary uses. C2. Statement of Work Required. The purpose of this RFQ is to obtain qualifications from architectural and engineering firms with the capability and experience to provide Architectural and Engineering services, for site selection, site planning, design, bid, award, and construction administration services for the new Fire Station Number 1 facility, inclusive of 911 Call Center Dispatch and ancillary uses. The facility will encompass approximately 17,000 to 20,000 square feet, and will be designed to accommodate future sea-level rise and the City's storm water management and resiliency program, including the elevation of roadways and stormwater retention_. Multiple sites are currently under consideration, and will require conceptual site planning and feasibility. The plan will include, at a minimum, 32 parking spaces, equipment bays (preferably drive-in, drive-out), living spaces, offices, and all support facilities. The selected Consultant shall integrate building materials and methods that promote environmental quality, economic vitality, and social benefit through the construction and operation of the built environment in accordance with the US Green Building Council LEED Standard. The final project shall meet at a minimum the LEED Gold rating, with higher rating levels encouraged. Additionally, the selected consultant shall reference and include best design practices to address future sea-level rise, the City's storm water management program, and:the City's strategy to increase resiliency through the use of blue and green infrastructure. C3. Special Conditions. 1. Negotiations. Upon approval of selection by the City Commission, negotiations between the City and the selected Consultant will take place to arrive at a mutually acceptable Agreement, including final scope of services, deliverables and cost of services. 2. Cost Escalation. The initial contract prices resultant from this solicitation shall prevail for Initial Term of the Agreement. Ninety (90) days prior to the expiration of the Initial Term, the City may consider an adjustment to the contract rates. Requests for increases that exceed the applicable Consumer Price Index (CPI) or 3% shall not be considered. It is the Consultant's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 90 days prior to expiration of the then current contract term. The Consultant's adjustment request must clearly substantiate the requested increase. If no adjustment request is received from the.Consultant, the City will assume that the Consultant has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. RFQ 2019-208-ND 25 Should the Consultant decline the City's right to exercise the option period, the City will consider the Consultant in default;which decision shall affect that Consultant's eligibility for future contracts. 3. Indemnification. Consultant shall indemnify and hold harmless the City and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Consultant or its employees, agents, servants, partners principals or subcontractors. Consultant shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorney's fees which may issue thereon. Consultant expressly understands and,agrees that any insurance protection required by this Agreement or otherwise provided by Consultant shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. 4. Competitive'Specifications. It is the goal of the City to maximize competition for the project among suppliers & contractors. Consultant shall endeavor to prepare all documents, plans &specifications that are in accordance with this goal. Under no condition shall Consultant include means & methods or product specifications that are considered "sole source"or restricted without prior written approval of the City. 5. Change of Project Manager. A change in the Consultant's project manager (as well as any replacement) shall be subject to the prior written approval of the City Manager or his designee (who in this case shall be an Assistant City Manager). Replacement (including reassignment) of an approved project manager or public information officer shall not be made without submitting a resume for the replacement staff person and receiving prior written approval of the City Manager or his designee (i.e.the City project manager). 6. Sub-Consultants. The Consultant shall not retain, add, or replace any sub-consultant without the prior written approval of the City Manager, in response to a written request from the Consultant stating the reasons for any proposed substitution. Any approval of a sub-consultant by the City Manager shall not in any way shift the responsibility for the quality and acceptability by the City of the services performed by the sub-consultant from the Consultant to the City. The quality of services and acceptability to the City of the services performed by sub-consultants shall be the sole responsibility of Consultant. 7. Licensure. Consultant shall hold a "Certificate of Authorization" or an "Architect Business" certification from State of Florida, Division of Business and Professional Regulations, within 30 days from notification of award. RFQ 2019-208-ND 26 ATTACHMENT C CONSULTANT'S RESPONSE TO.THE RFQ 61 6/26/2019 Detail by FEI/EIN Number DIVISION OF CORPORATIONS • Lien ,>i ci ofkipPAOrg CD'vi)0 IDA j; sin of khat Sime ri/Florida weinite g&par.ment of State / Division of Corporations / Search Records / Detail By Document Number/ Detail by FEI/EIN Number Florida Profit Corporation WANNEMACHER JENSEN ARCHITECTS, INC. Filing Information Document Number P92000002451 FEI/EIN Number 59-3150693 Date Filed 11/05/1992 State FL Status ACTIVE Last Event NAME CHANGE AMENDMENT Event Date Filed 03/27/2008 Event Effective Date NONE Principal Address 180 MIRROR LAKE DRIVE NORTH SAINT PETERSBURG, FL 33701 Changed: 03/15/2000 Mailing Address 180 MIRROR LAKE DRIVE NORTH SAINT PETERSBURG, FL 33701 Changed: 03/15/2000 Registered Agent Name&Address JENSEN,JASON 180 MIRROR LAKE DRIVE NORTH ST PETERSBURG, FL 33701 Name Changed: 01/10/2011 Address Changed: 03/15/2000 Officer/Director Detail Name&Address Title President JENSEN,JASON 3992 42ND AVE S search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inquirytype=FeiNumber&directionType=Initial&searchNameOrder=593150693P9200... 1/2 6/26/2019 Detail by FEI/EIN Number SAINT PETERSBURG, FL 33711 Annual Reports Report Year Filed Date 2017 01/06/2017 2018 01/17/2018 2019 02/07/2019 Document Imam 02/07/2019—ANNUAL REPORT View mage in PDF format 01/17/2018—ANNUAL REPORTView image in PDF format ' 01/06/2017—ANNUAL REPORT View image in PDF format I 01/26/2016—ANNUAL REPORT View image in PDF format l 02/23/2015—ANNUAL REPORT View image in PDF format 03/21/2014—ANNUAL REPORT View image in PDF format• 1 01/28/2013—ANNUAL REPORT •View im•ag•e in PDF format 03/21/2012—ANNUAL REPORT •View image in PDF format 1 01/10/2011—ANNUAL REPORT View image in PDF format 91/07/2010—ANNUAL REPORT View image in PDF format 1 01/13/2009—ANNUAL REPORT •View image in PDF format 06/27/2008—ANNUAL REPORT View image in PDF format 1 03/27/2008—Name Chan9e View image in PDF format 1 01/24/2008—ANNUAL REPORT View image in PDF format _I 91/08/2007—ANNUAL REPORT View image in PDF format '1 01/13/2006—ANNUAL REPORT View image in PDF format 01/28/2005—ANNUAL REPORT- View image in PDF format 02/10/2004—ANNUAL REPORT- View image in PDF format 92/27/2003—ANNUAL REPORT- View image in PDF format 05/01/2002—ANNUAL REPORT View image in PDF format 02/22/2001—ANNUAL REPORT- View image in PDF format 1 03/15/2000—ANNUAL REPORT View image in PDF format 94/19/1999—ANNUAL REPORT View image in PDF format 04/22/1998—ANNUAL REPORT View image in PDF format 04/03/1997—ANNUAL REPORT View image in PDF format 02/13/1996—ANNUAL REPORT View image in PDF format 1 02/08/1995—ANNUAL REPORT View image in PDF format search.sunbiz.org/Inquiry/corporationsearch/SearchResultDetail?inquirytype=FeiNumber&directionType=Initial&search NameOrder-593150693P9200... 2/2 •to ' q 'x 7'•• i""' ` ``.r ''.�' 41Iji.':+ , ,t; 1 1 3 ". 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'04 fix,..-t„�,µ Y \ , -�' • . .- • ' RFQ 2019-208-ND Architectural and Engineering Design Services for a New Fire Station Number 1 Facility PREPARED BY: Wannemacher Jensen Architects 180 Mirror Lake Dr N St. Petersburg, FL 33701 727.822.5566 wjarc.com t4=:. - -. • .., • 4:atazkhigite-Mt , Tab 1: Cover Letter & A en • kt.„ , .. ‘ 84 .. ,........„ ix . . ... E �, % itc r ile meg} 0 4 _ r r .41. Mil — - -41, m ..alai--,. 1 -r,., '011,11' - - - - _.._ i l'-' w 'f 1_ ry . I - w• ' I i - .4- ! E tity,4 ki 4 _,...„ ,... .. . ., 0 i F-i4,, sii .7..- , , 1 - 1 , . .. , ,... -4, bt v ♦p r' .. .....,_._ _____ W - ivr1 1 - r lop_ . . , A. Table of Contents PAGE # Tab 1 :Cover Letter&Appendix A 3 Tab 2 Experience&Qualifications Proposing Firm 15 Tab 3 Experience&Qualifications Proposer's Team 35 Tab 4 Approach&Methodology 47 WJArchitects 5 s ,s may, �f • • • . ' r 0 .• t r • a :�,?S ( `Fri:.-4:'.',-.• .. A. .. hr 1yyyrrr r ..r -,, or •''' '7'gip 4110" S i }-I -1 ,... i'1 1 1 i 3:1:!•14.9„;:,: ,:• •Ll --7-1 1:,.....4111V': {-,- i-I " - V,..1.-* t.1- .. �A t ,,,,,mac % f ''� —^ • • ✓, • — • , . �1� � _ 1,i' 4a .,. - . . :; 4i ► ; ,• 1 - -�- ._ , - - - — 3 r �, - - / wY "3 y.s.. • -.1'. 7'•.‘: • o..� - � . .Y �. •':y .w.c1 �'�;}ci� r 44. .I • w� c . 1 . t !� •tiii,t . - e✓ .v�11.. y ••rt''� 1' `VrM, j' >,...4- .�--yy. . . �•a • _. • 6Miami Beach Fire Station#1 June 24,2019 City of Miami Beach RE: Request for Qualifications 2019-208-ND Architectural and Engineering Design Services for a New Fire Station Number 1 Facility Members of the Selection Committee, On behalf of Wannemacher Jensen Architects,I would like to state our sincerest interest and excitement at the opportunity to provide architectural services for Miami Beach's Fire Station 1. You will find in the following qualifications pages that we have put together a very strong team-one with national recognition for innovative fire station design and a proven track record of cost control management.Our firm has extensive experience designing public safety and fire rescue projects having worked on over 20 fire rescue projects- from leading the planning and site selection processes,to designing administration offices and building additions,to creating entirely new stations and training facilities.Our work has received numerous industry awards and accolades, but more importantly have earned high praise from the crews who use them. We understand that it takes more than just a complete set of drawings to turn out a successful project.We encourage you to talk to our past clients and ask about what it's like to work with us.You will find that we excel in spearheading the project delivery process from begining to end,planning through construction-and are simply enjoyable to work with.Our comprehensive guidance and inclusive project approach will allow you to feel confident in taking the best path forward for the future of your department. We hope that you will give our team strong consideration and we look forward to meeting with you to talk about your project in greater detail. Sincerely, Jason Jensen, IA,LEED AP,President Wannemacher Jensen Architects,Inc. 180 Mirror Lake Dr N,St.Petersburg,FL 33701 (727)822-5566 jason@wjarc.com WJArchitects 7 41V. 31 .11iCZ.'.c., Jrf+rgm :]�'..f= 4i ♦ ,k. ---.ar •.. :.,-.•••7..---..Vgitiar,,i - -.. - - •-,,,-•,•.- ':...-. 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I ' a 1111 11;1111 • _ __ d . ,......., ____.....______________________ _. . .....,......... ....,.....,........ ..... _ .... . . . . 8 - Miami Beach Fire Station#1 • • • APPENDIX Al -PROPOSAL CERTIFICATION FORM This document is a REQUIRED FORM that must be submitted fully completed and executed. FAILURE TO SUBMIT THE PROPOSAL CERTIFICATION FORM WITH ITS PROPOSAL SHALL RESULT IN THE PROPOSAL BEING DEEMED NON-RESPONSIVE. Solicitation No: Soliatation Title: RFQ 2019-208-ND Architectural and Engineering Design Services for a New Fire Station Number 1 Facility Procurement Contact: Tel: Email: Natalia Delgado 305.673.7000,Ext.6263 nataliadelgado@miamibeachfl.gov PROPOSER'S NAME: Wannemacher Jensen Architects,Inc. NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES: 26 years 18 OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS: FIRM PRIMARY ADDRESS(HEADQUARTERS): 180 Mirror Lake Dr N CITY: St.Petersburg STATE: ZIP CODE: Florida 33701 TELEPHONE NO.: (727)822-5566 TOLL FREE NO.: NA FAX NO.: NA FIRM LOCAL ADDRESS: 400 NW 26th St CITY: Miami STATE: Florida ZIP CODE: 3312 • PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT: Jason Jensen ACCOUNT REP TELEPHONE NO.: (727)822-5566 ACCOUNT REP TOLL FREE NO.: (727)822-5566 ACCOUNT REP EMAIL: jason@wjarc.com FEDERAL TAX IDENTIFICATION NO.: 59-3150693 Except as stipulated in General Condition 36, Proposer agrees: to complete and unconditional acceptance of the terms and conditions of this document,inclusive of this solicitation,all specifications,attachments,exhibits and appendices and the contents of any Addenda released hereto;to be bound,at a minimum,to any and all specifications,terms and conditions contained herein or Addenda;that the Proposer has not divulged,discussed,or compared the proposal with other Proposals and has not colluded with any other proposer or party to any other proposal;that proposer acknowledges that all information contained herein is part of the public domain as defined by the State of Florida Sunshine and Public Records Laws;that all responses,data and information contained in the proposal are true and accurate. Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative: n J President Sign of P ser's Authorized Representative: Date: 6/18/2019 RFQ 2019-208-ND 18 WJArchitects 9 I +d�L..�. r�i.�it wYM`$frfa:....e.,..;.inr:►.f.:'Y.S.•.u.;;�i�w'"Yr'i�Fas�a.Yt'r.:%.r"��'°-`+�-'• "i..+L:.:sw. .}:: ._r APPENDIX A2-QUESTIONNAIRE AND REQUIREMENTS AFFIDAVIT FORM The purpose of this Proposal Certification, Questionnaire and Requirements Affidavit Form is to inform prospective Proposers of certain solicitation and contractual requirements,and to collect necessary information from Proposers in order that certain portions of responsiveness, responsibility and other determining factors and compliance with requirements may be evaluated.Attach any requested information. Name of Proposer s Authorized Representative: Title of Proposer's Authorized Representative: Signature of Proposer's Authorized Representative: Date: 1. Veteran Owned Business.Is Proposer claiming a veteran owned business status? DYES x NO SUBMITTAL REQUIREMENT:Proposers claiming veteran owned business status shall submit a documentation proving that firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United States federal government,as required pursuant to ordinance 2011-3748. 2. Conflict Of Interest.All Proposers must disclose,in their Proposal,the name(s)of any officer,director,agent,or immediate family member(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Further,all Proposers must disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates. SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer, director, agent, or immediate family member (spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any of its affiliates 3. References&Past Performance. Proposer shall attach at least three(3)references for whom the Proposer has completed work similar in size and nature as the work referenced in solicitation. SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided. 4. Suspension,Debarment or Contract Cancellation.Has Proposer ever been debarred,suspended or other legal violation,or had a contract cancelled due to non-performance by an ublic sector agency? YES NO SUBMITTAL REQUIREMENT: If answer to above is "YES,"Proposer shall submit a statement detailing the reasons that led to action(s). 5. Vendor Campaign Contributions.Proposers are expected to be or become familiar with,the City's Campaign Finance Reform laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance. SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities (including your sub-consultants) with a controlling financial interest as defined in solicitation.For each individual or entity with a controlling financial interest indicate whether or not each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the City shall adopt a Code of Business Ethics("Code")and submit that Code to the Procurement Department with its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable governmental rules and regulations including,among others,the conflict of interest,lobbying and ethics provision of the City of Miami Beach and Miami Dade County. SUBMITTAL REQUIREMENT: Proposer shall attach its Code of Business Ethics. In lieu of submitting Code of Business Ethics, Proposer may submit a statement indicating that it will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics, available at httnl/www.miamibeachfl.oov/atv-hall/orocurement/orocurement-related-ordinance-and-procedures/ RFQ 2019-208-ND 19 10 Miami Beach Fire Station#1 , • h.`P�'YAwrVrGS.-aW^RirM'iMn • - - - •- •. .. . e -. •.. ••• • same-in a particular-year} a .. 8. YES NG !e. •• . . . . - ::••• - - YES Wg QCAICC�IT, Firm Prewdes-fer Firm Previdos-fof €if -dses-aot Employees with €aployees-with Provide..geaefft teases 9emestis-Rarteers Health Sisk-Leave Faay Medical Leave liereavemeF,t Loave RFQ 2019-208-ND 20 WJArchitects 11 9. Public Entity Crimes. Section 287.133(2)(a), Florida Statutes,as currently enacted or as amended from time to time,states that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,proposal,or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor,or consultant under a contract with any public entity;and may not transact business with any public entity in excess of the threshold amount provided in s.23- for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. SUBMITTAL REQUIREMENT: Proposer agrees to the requirements of Section 287.133, Florida Statutes, and certifies it has not been placed on convicted vendor list.Failure to agree shall result in roposal disqualification. x YES NO 10. Non-Discrimination. Pursuant to City Ordinance No.2016-3990,the City shall not enter into a contract with a business unless the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a)of the City Code,including the blacklisting, divesting from, or otherwise refusing to deal with a person or entity when such action is based on race,color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability. SUBMITTAL REQUIREMENT: Proposer agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.Failure to agree shall result in proposal disqualification. x YES NO 11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to Resolution 2016-29375,the City of Miami Beach, Florida,prohibits official City travel to the states of North Carolina and Mississippi,as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City be sourced from these states. SUBMITTAL REQUIREMENT:Proposer agrees it is and shall remain in full compliance with Resolution 2016-29375.Failure to agree shall result in proposal disqualification. x YES NO 12. Fair Chance Requirement. Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a competitive solicitation,unless the proposer certifies in writing that the business has adopted and employs written policies,practices, and standards that are consistent with the City's Fair Chance Ordinance, set forth in Article V of Chapter 62 of the City Code("Fair Chance Ordinance"),and which,among other things,(i)prohibits City contractors,as an employer,from inquiring about an applicant's criminal history until the applicant is given a conditional offer of employment;(ii)prohibits advertising of employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii) prohibits placing a statement on an employment application that a person with a criminal record may not apply for the position. SUBMITTAL REQUIREMENT: Proposer certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any breach of the representations made herein shall constitute a material breach of contract,and shall entitle the City to the immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity.Failure to agree shall result in pro sal disqualification. YES NO 13. Acknowledgement of Addendum. After issuance of solicitation, the City may release one or more addendum to the solicitation which may provide additional information to Proposers or alter solicitation requirements.The City will strive to reach every Proposer having received solicitation through the City's e-procurement system, PublicPurchase.com. However, Proposers are solely responsible for assuring they have received any and all addendum issued pursuant to solicitation. This Acknowledgement of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation. Failure to obtain and acknowledge receipt of all addenda may result in proposal disqualification. Initial to Confirm Initial to Confirm Initial to Confirm Receipt Receipt Receipt Addendum 1 Addendum 6 Addendum 11 Addendum 2 Addendum 7 Addendum 12 Addendum 3 Addendum 8 Addendum 13 Addendum 4 Addendum 9 Addendum 14 Addendum 5 Addendum 10 Addendum 15 RFQ 2019-208-ND 21 12 Miami Beach Fire Station#1 Questionnaire Responses 2.Conflict of Interest WJArchitects does not have any officers,directors,agents,or immediate family members who are employees of the City of Miami Beach.Furthermore,no employees own any percentage of the firm. 3.References St.Petersburg Fire Rescue Robert Bassett,Assistant Fire Chief 727-893-7275 robert.bassett@stpete.org West Manatee Fire Rescue Julie Kichar,Administrative Assistant (941)761-1555 x502 Julie.kichar@wmfr.org City of Dunedin Fire Department Chief Jeff Parks (727) 298-3095 5.Vendor Contributions To the best of our knowledge after reasonable inquiry,there have been no contributions made by individuals or entities with a controlling financial interest in WJArchitects or it's consultants to the campaign of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. 6.Code of Business Ethics WJArchitects will adopt,as required in the ordinance,the City of Miami Beach Code of Ethics. 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Founded in St.Petersburg Florida in 1992, team brings together a variety of professionals YEARS IN BUSINESS: Wannemacher Jensen Architects (WJA)is an from different backgrounds and expertise to 26 years interdisciplinary architecture firm that designs holistically address projects from all angles. and creates engaging spaces for working, We carefully consider every design decision SERVICES: living,learning and playing.The firm's design and its effect on the big picture to produce Architecture methodology is centered on the belief that the highest quality,optimally functional,cost- Interior Design architecture can inspire positive change and effective results. Design-Build Construction enrich society.With each project and any Production Design given set of challenges,we strive to provide Since the firm was founded our specialty has creative and innovative design solutions that always been to work with municipalities on ADDRESS: promote community and client ambitions, quality of life projects.We have completed St.Petersburg(Main): redefine conventions,and generate purpose over 250 public projects for more than 25 180 Mirror Lake Dr N driven solutions. different municipalities throughout the State St.Petersburg FL 33701 of Florida on various project types including 727.822.5566 The firm has a broad range of experience Recreation Centers and Parks, Halls,Fire across an array of project types and disciplines &Police Stations, Government Offices,and Miami: for private, municipal,and non-profit Service Centers.We understand the intricacies 400 NW 26th St, clients. WJA's capabilities expand beyond of working with multiple building users,making Miami, FL 33127 architecture to include comprehensive master presentations to Commissions and satisfying 786.588.4606 planning,interior design and design-build various neighborhood concerns. construction.As one of the few architecture WEBSITE: firms with a dedicated construction division wjarc.com we are capable of providing services from the initial planning phase all the way through construction with a single point of contact.Our �(� tier ���. ssv% - f �l I ice"' �< �' :-.±- ' j` . FRE STATION 7 1I ! .df i r 'i�+ 2 .t :7 y. _. w•, .v ry q WJArchitects 17 1 } F:,.aa.46Aa::., ,`,.r,a,,L.,.6'f.4.:..3.rM;.'iltifr...+simheaWSYr!4,; 4,. ,.s...,,,....J.- ...:..,...:_...ws;+.:Ys.•.._ _ _ ....;"uss.:a -;ArSJr+...:.kh:5..a..r:¢s+r;:�.Ls.,aC,rr.,idgeiOttit.. PP' , . . . •• ',Oaf .t.i., At • • . i- '--.: - -. ... . ,„. * -a; ..- ........... . . . . . .. . 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Fire Station Experience Wannemacher Jensen Architects has requirements to create facilities that . . served as architect-of-record for over 20 evoke pride from the community and the fire rescue projects across the State of fire rescue staff who use them.Our fire •: - t - Florida.The firm has earned a reputation stations become facilities that fire rescue for modern innovative fire station design. personnel truly enjoy being a part of and Since 2014 WJA has worked on six fire proud to call their own. .• 1 1 . stations for six different municipalities. . We have experience retrofitting existing Our team understands the specialized stations with modern building systems aspects,design,and technical execution and turning uncomfortable dorms and - • of fire station projects.We strive for living spaces into places crew members Dunedin Fire Stat nn 441 timeless design,characterized by a clean enjoy to be in and proud to call their own. , straightforward building envelope. We pay attention to the details to make Accompanied is a list of relevant fire our fire station efficient and optimally rescue projects that WJA has worked on functional within budget.We employ over the years. tried and true methods,selecting durable imu,an .:. `~'" materials for rough day-to-day use and iIM�� C". ease of maintenance. We utilize creative CZ :: " r ? -till design solutions that go beyond basic • ~ PROJECT NAME CLIENT YEAR COMPLETED West Manatee Fire Station 41 Clearwater Fire Station 46 City of Clearwater Ongoing LaIXIIIIREI ". - Plant City Fire Station 3 City of Plant City Ongoing :10 "a,- St.Petersburg Fire Station 7 City of St. Petersburg 2018 711 East Manatee Fire Training Tower East Manatee FR 2018 - .4. 111 1:b r Tarpon Springs Fire Station 71 City of Tarpon Springs 2017 l West Manatee Fire Station 1 West Manatee FR 2016 i Madeira Beach Fire Station 25 City of Madeira Beach 2015 St.Petersburg Fire Station 7 Dunedin Fire Station 61 City of Dunedin 2014 St.Petersburg Fire Station 8 City of St. Petersburg 20111,., _. Cedar Hammock Fire Station Cedar Hammock FR 2010 �� -, _ -- Indian Rocks Beach FS Analysis Pinellas Suncoast Fire 2009 T r' - Tierra Verde Fire Station Pinellas County 2003 Dover Fire Station Addition Hillsborough County 2000 ' Fire Rescue HQ Renovation Hillsborough County 1999 Tarpon Springs Fire Station#71 Lutz Fire Station Addition Hillsborough County 1999 Midway Fire Station Addition Hillsborough County 1999 -- 1 s . Ar �• Station 7,9,10,11 ADA Upgrades City of St. Petersburg 1999 Fire Dept. Headquarters ADA City of St.Petersburg 1996 " ' —� "' t.' .. .2s- ...i Fire Classroom Building Reno. City of St. Petersburg 1996 . _• , Fire Department Training Facility City of St. Petersburg 1995 �; ., F St.Petersburg Fire Station WJArchitects I, z tis.t a St. Petersburg Fire Station #7 CLIENT Fire Station#7 is a 9,270 square foot,3-bay all essential areas. The station also incorporates apparatus,drive-through fire station designed with photovoltaic solar panels which generate 28.8 KW of City of St.Petersburg a priority on efficiency and ease-of-use throughout power to offset power consumption throughout the St.Petersburg Fire Rescue the building to ensure the crew would be optimally year. Robert Bassett,Assistant Fire positioned to serve the community at all times. Chief In order to create a healthy living and working space 727-893-7275 The single-story fire station has an incredibly for the crew,several high-performance building efficient and simplified open floor plan,eliminating systems were incorporated into the design,including robert.bassett@stpete.org unnecessary corridors and providing immediate fully controlled,programmable air-conditioning access to the apparatus bay from any space within systems,which utilize an energy recovery unit to CONSTRUCTION COST: the building.All eight dorm/sleeping rooms&three recapture pre-treated air.The apparatus bay is $2 7m of five single-use bathrooms are connected to a equipped with a Diesel Exhaust Venting System single hallway with direct access to the apparatus greatly improving air quality within the apparatus bay.The dayroom,kitchen and dining rooms also bays.The laundry work/bio room features a gear SCHEDULE: have direct access to the bay and were designed to extractor washing machine and dryer.Programmable 2016-2018 serve double duty individual and large group training dorm-room tones for fire and EMS allow gender and areas to maximize efficiency and eliminate unneeded use flexibility.Ceiling recessed night red lights in TEAM INVOLVED= space. the sleeping room hallway ease vision on late night/ early morning calls. Jason Jensen,Principal The use of sustainable and durable construction Jeff McDowell,Project materials,including stained polished concrete floors, Fire Station#7 was designed to serve the City Manager structural brick walls,quartz countertops,and for 75+years. It will provide a safe,healthy and bamboo plywood products virtually eliminates typical comfortable home for its fire fighters as they serve routine building maintenance--including re-painting the community and will do so while having minimum --allowing the crew to focus on its job,training and negative impact on the environment. w _ service to the community. Large missile,level-E G R -j , impact rated glass apparatus bay sectional doors, Nzii G LO B ES clerestory glass windows,and storefront window glazing systems used throughout the building provide great visibility and natural day lighting to FIRE STATION7 1 `'lam . — i romilluit,oilLii. me 1._. .... . ,,. .i.,. - iwitki , .a, yy. 20 Miami Beach Fire Station#1 i _ ........--. ......- .. .--.--......-.----....... .., ------ ---..........a. i ------•••••-- . .., "' ; ..7.77 ".M.."11 e• ._ .: 4 4,......, _ _ _,.... ili * • ..gos 0 _ ,: , . .. • •-' --:;',.- , 1". _ . . _ ..„, t , • t• 4 0 s. . . •' ' • • — ., •••• ..... .. _ ••. - : ..., ,, 44-4.-.f7 : • ---:. r; • i •• r VII • .. .4 •., • ' , 4 MI R3 A . -. :4'7'1' I lit . i a ' - ., . . _ .. . . ..., , . • ...,..„ 1.46. . . --'442.0 --Aga viii , 7,7".1•F 4-:•' . . ,,: .. •,-......,14.7:-.7._ '-IIIPIMMMMMNMNMV ,..:„ 77 • , lit :, .1 '• , .. . . 1 44. - • ••,4,' t.4.•.• --0 i--"•• , L . . -44•-'41,•••' , . • ! j • 1! •. . , -7*-,t.• 4'! , '• 1, -•••• 1 , 411411100-- / , ,4. . • , 1)1 - • '''•r i f• fr., s.: • h. : . . •AO" : , 1 1 i '.... ',..•.,';'''''-'' - '' 'I ,•1 •1 ; ,. . • • „,,----- 70',.: ,4.I.• l'....-••: ' 1411"141.1* **.i:-: ''''''':t', , •. ".1,• ••.•';.:4`':•:i • • • • -,4-'..:.:'.,,,,V;'.'-':• ; ' h. ....._ . .. . . . .......7„ . .... ...., , . .. . , . . , . . . ,. . , ,. . , .... . ..... . Kr ..... , 1 , i ! I ,• __ I i•R's,:k.-1:,, . – • ' -;;TA -- --- -<•-•'‘4445 ii ' "fp ii , - -.... lt, . •.,...,..., V. `i , '--' ' , . 1••••,:,..-.; ' •.;. • -. - ....--- - ... ...0 a•—•-y.••_or.- ..” a--,-- — ---,-...-- . -- – ‘ ' -- ---- –– ----- --- – -- ...4.. ,. is , . r- * ' ...---,----- ...,-,.•• - .....,-.•. , 1 .. •-'j.'-.H- '''......: , ... .... i f .'•••,.,... , . .... . ....... . . • .. . •''' . ' i.- . •4, ..e.; . , ' 4. --'• . '.1* • '. .., . . • • •. WJArchitects 21 .- ' •• -'.'"%iltaillt.g : . ;;.,"•.;-*,..r 4..X.Z.U44''''*ati'.4146k4,1004 .4 W. 4.,.,44 ,,....i,'4,4' ..,,,..,,,,,t,a,:iatitiosigossibui„, . „ . ....... , , ----I/ -cc 1 -......m.-'',".-•,-1--='''',:':- - ,..1,,...- • i . .. P-- •*-'' . ,.. ....... 40 , , •. PI.* :'''',°I., • .,. l''''.: .:.;° •° ..., 1 . i • °, •, - .. _.- .: . _. __-__ ,;•• - . • ' [ •,A. I.), v. • i:-k 111114.%044..imp, _.- . r — . 4 - ... , . -- •• i .., . - - ,• . .. ,..•- .„ .• — ' • , . I 1 .. i. ..__ , t . _ , log r 1 r-, • . . ., .. . ••• • , ---- _ to .,. • ._..:. ,,,,;04r1IP // , -,..„,,,,.......44.^.........,-,. 4 1 . •.r-.- .,iti•P''''' . ..._ - , - 22 Miami Beach Fire Station#1 ....._.,_,,,..,,,, , •' -.,,_„:-„,-,,,-.,..„.„ ,,,,,,,-,• -,4--- ,--, srr--1-:•:-:-.----------. -• . * , P UI11111 I ' . __._ - ,11 ,L....,,, 0 , , 7' a . ,\ --C•a- , 1 — - 4,-• . , il 7: '• yilmir • , no , ), ;/ 1 ;k T.. ., • se) 6 • r.• yr.':,i Y, . ..i'',yi. 4.4.....--Yr•rrr ' '.-r•tr•tr:•3 ,- , • 1,7. .. , . .„.. , . ,.. ,,.., ;. \ \ 1. 1 4 ,-.K,... ',., •,,,..__. \ ty.a ' . 4*tr,;.[ ! `,1 li • . .•.,.... ••_ .-4,...i.,, . ) ,-,_ i r , i-, 4'1 f'• ; '-'-' ., • '''4 4 4 „,... , t, , , .. .4.411,.• ti , ''.t4 '.-..:-• 4 . \ • - " • ... — . .. , • I ? ` i . Yak ;IX"....'.72jEfllEM*11.di . . • .1) '"' I ,.",..... If .., ,t4•411.'Jig "i 'll I ', . -.' - .. ,, • , !.. ,'..L...... il............;.....L.L....\ ‘`, ' ''4, • -war _ .—_... .. •,.. ,.•if, , : ' ,, • illtillINII NI . ., „.k.i ,_or" ••••• ',- i....4, .. .._ .PIEMIIIPM L.', ., r ! •.',--' ` ' 'N 1 i T.'MINIM /PM,,'7 x_II •-,-,, , ... .1.1—,•,L MIIIIINWPAakk)' , . -.--it:.*!"-: '',-."- '•" .;a14".1..titt•Y''..\; , ,1 . -,-, _ , ., At, ,,, "Pi, ., 4 .v" — - ,-,'r Al .,-,,'•-'' ,t'''• - ,,' . :',. •,,,,.. WW1 / I .k Wiiiii.i. 1 , ‘ , ," -) .' '-i' E... ',.. , 1 ...NW t...?: .... .. 1r* • 116''• ' - '' ': , ' . 1 ,l . , ...,. ) ' I tL I . ',.,' - -' ..,..,.. 4, 141"-,,...... _,..-,_„,........ .. —•- - i "•0 , ,\ illiA gilqr • , 'IL. a..• . 11.01:•,,44.)-' ..t III\ . ,:: . ' 1St- Ii ;N . .".:L4:.,,,,:.:',• ,, , II kthia.L. L 1• ewer - • j it , : .... ....._„ - --- ' ' 1' . . , ' •- ' '. '' (.,1 1 11 P _ ,....,..4 , 4 1 ,,, . 1 - ;r 0,. . .. , lit • ' A. I iIlikhiiii l -1 . 1 ' Y ... - 4.1.:4:.4mmilaa N7 % ' • - I It , , .,. 11111111. AY 7/1”•••tit,y ‘‘'. -1'i'Y--•' 1 , . \*.."'""".7**"."`"".°•..4 \ e „A 114• i . _. _ Wawa .... '`...„.., • I . ' SIN t__--1\---1 •, , 1 i i .. ,..4 -• ,At.LN., - 1,1\ ---i C..1 , St. Petersburg Fire Station #8 CLIENT This new 7,200-sf LEED Gold Certified Fire The design for Fire Station#8 is being City of St.Petersburg Station was constructed on the site of the replicated for future St.Petersburg Fire Raul Quintana existing outdated facility.The general program Stations including the larger 3 bay station, (727)893-7913 requirements were divided into three zones: Station#7,which just recently wrapped up The apparatus bays,the office core and construction. CONSTRUCTION COST: living quarters.The office core includes a $1.5m training room,reception,office control center, mechanical and electrical services.The SCHEDULE living quarters consist of seven dormitories, 2010-2011 individual unisex bathrooms,fitness room, laundry,large day room,kitchen and dining TEAM INVOLVED: room.An outdoor patio and grill area was also Jason Jensen,Principal provided as an extension of the day room. Maintenance-free exterior materials,low-or no-maintenance interior finishes,plenty of natural light and an attractive facade facing (:: 40 the street all contribute to this Station's �? 1;� c appeal. 1 ; z Luz Colo 16 g.M r F! e i t 4 A �3 s — ' .. , L. t ire ilIf► _._. -- - _ z - 1-._ ,��� `�IMRE„� FIRE STATION 8 } MEM • -' ; MEI al . - - T P — t. . 24 Miami Beach Fire Station#1 y GE sz304p-r-uvrAn • 4116 ► . i t i _ --:\ — ,.., OFIL F r� I s I fill , ', ./........."#°#‘41114111#714 f 1 i 'cl PI 1 P norm ,='F +.111 ger► cir_____ tea . h 16 Iii � ? 11 y9'��t qq w . 4 . Dunedin Fire Station #61 CLIEN T: Dunedin Fire Station 61,a 7,500 square day room and eat-in kitchen also have direct City of Dunedin foot,3-bay Green Globes Certified fire access to the bay and were designed to Dunedin Fire Department station designed with its users top of mind - serve double duty individual and large group Chief Jeff Parks efficiency and ease-of-use were incorporated training areas.The most unique feature is a (727)298-3095 throughout to ensure the crew would be fully enclosed glass antique apparatus bay optimally positioned to serve the community that houses the's original Fire Engine,a 1922 CONSTRUCTION COST: at all times.The new station is located American LaFrance that serviced $1.9m prominently at the edge of the's second largest community park,allowing it and its SCHEDULE: crew to have a stronger and more visible 2012-2014 presence within the community. TEAM INVOLVED: The station has an incredibly efficient Jason Jensen,Principal and simplified open floor plan,eliminating unnecessary corridors and providing immediate access to the apparatus bay from any space within the building.All eight dorm/sleeping rooms&the three single-use • bathrooms are connected to a single hallway QSG LO B EI with direct access to the apparatus bay.The • Al .1t..41111/: . . 01 01 ilt pm _. - __ f Fri 6,..7 , . IL ' jiii -•• - ..1 t 1 II .:_i.fir 1 i- 1 I1 ;1 s — _ ..-_%. . _ WIlull .• — . - � — y 1 :-- 1 E►�I • • s '^tee - .L.►.__— - .. . .7.-; r i __� 26 Miami Beach Fire Station#1 __ -- sluff" irefifr.... ..............< .......„ ..._,„... 111101115'1044r 4,.. SIMI . 1 _ . L ---- .." Rtitle; .; p ,.....,..., • _.,. : 1 .... , AM 1 ‘........ , ' "1.4 - 111rWil .1. ........ 1 -1 *-4 . ' • • : ...,, rir-7,. -..-. • 1 ., .. ... . • — '4 •.......... .- .•-- ..._ ) . .. .. ! -e.. 1 : -...6... . • . Or_ ... ? ....C....,.. l• --- 0- c•• — ,,,,,,••••_ I 7•, I . •-:...* AO' \II. ---- - . c '.•.-.: OOP if ..._,......07, - 7 • , 3(--:',.....- .....,-,..,:,:-.,....-t , .. _ • . , WJArchitects 27 Tarpon Springs Fire Station #71 CLIENT: The City of Tarpon Springs was experiencing City of Tarpon Springs the need for a new fire station due to an Bob R. Robertson, II, P.E. (727) increased demand in the's northern reaches. 942-5610 To improve response times,a temporary facility was quickly established next to the CONSTRUCTION COST: City's new water treatment facility.WJA then $2.8m worked with the City to design a permanent fire station to meet the increased demand SCHEDULE: and to allow for future growth. The resulting 2016-2017 new 8,650 sf hurricane hardened fire station includes living quarters with seven dorm TEAM INVOLVED: rooms,a day room,dining and kitchen spaces, Jason Jensen, Principal office space for daily activities and training,a Jeff McDowell,Project fitness room,and three bay apparatus garage Manager with supporting spaces.Unique to this fire station is the 35'training tower adjacent to the apparatus bay. .jay ' Y Y ,, r — AMS4s064. g # - 4 . • adv a ., 3 ,-,---__ ,, -..'",..:, : — -111 , 4 .e ' or f s... r t. ' *-.../*.. 11 '4 ` \ i. T Iiiiiiimb........1 M ..,..„.._..,...„ ..,... .. ,. ,s„,,,.., * * * , , ,, ,;','.,...°1'*"*.+1+.:f... :*7*' 1 *7';4°'"4'' li' 7' ' '.'..::' '. . ' ' .. ''.' 28 Miami Beach Fire Station#1 1--- --.......y. - N ....... __--,...: . : .........4 i . ! ! . , ..... rar, I . IP - -1 .4- • ..... me. 1 i t -- IR 1 - 7 . ,.. _ 4 , 1 lilt ill -, a r,,,,,,,.. i, , , a ...... . ,_ „... i _ 4 ' ''i i 7,.. I , : i cr, - i i •1 -. 1 i _. - i 106,,..- .....•..7"1" . i . .,, tor Atoi ." 111111,t1'11 it -1!"--.41-- - ..-, . ..,, •. .., • , .. 4 . ...e• 11 .., .,* F . . iiillibb40 : -.............,—...---.......-- - ..............:-..,..ms.,i,.. ...,,, im....... . ...t...4. wi. 4 .- ... I FIRE STATION ;lir' fy, ilk e . 6 cc4fir 7 11 - •-, - t.,-"r.‘,-- 'i-CTT — • ....%. , ..4„,. , ' .. • 1' 'Vill • :' - 11411C • -,...--. 1- •-••• IY••7. - e'''' -.* ,. .' , ... ,.:,..z„. %,.....t•-:5". . :- , . ,. -- ' 744_6.0.''.. ' 7 - ' ... _ _ • -. . - • WJArchitects 29 West Manatee Fire Station #1 c_ _N r. This new hurricane hardened 9,600 sf Fire West Manatee Fire Rescue Station was built as a replacement of an Julie Kichar existing outdated 7,600 sf Fire Station.The (941)761-1555 x502 project involved the analysis of two sites Julie.kichar@wmfr.org and the evaluation,design,and replacement of the existing Station through the Design- CONSTRUCTION COST: Build delivery method. Program includes 3 $2.5m apparatus bays,an administrative office, reception, laundry room, mechanical room, SCHEDULE: data room,medical records room,and break 2014-2016 room.The living quarters consist of eight dormitories,three bathrooms,a day room and TEAM INVOLVED: a kitchen with pantry and dining.New unique Jason Jensen, Principal features include fueling on site and parking Jeff McDowell,Project for 8 additional district vehicles including Manager emergency response trailers. ` • t Z,iY t r l� # t r J " '� Az ,' . '. 44, . 1 la IN 14I amu: + I ;. 1g. ...■ .. . G.■■ ! ■■ 30 Miami Beach Fire Station#1 j t f 11 1ri4 ..2i1 i, g j 9 y. . . , , ,...f .. ...„......,.. _, ..... ,... H .. , . ., .. ,,, . ,,‘ i , , ___ _ .,.... , .„ ,--- ,. i hart ,., I i t„. 14 r., L..3:,.. ,it .;1/ i I . , r 1 1 ° ' '''' .. 40 III I s t4:14,:',1444-4' ':".c. •• '" y e y 4 .,, i .. , . • lt \�• ,. ' .,EIt F ! t �: ,�. 31 WJArchitects Madeira Beach Fire Station 25 CLIENT: This new 8,550 sf fire station was built Madeira Beach Fire Rescue adjacent to the location of the existing Derryl O'Neal, Fire Chief outdated fire station.The site lies within (727) 391-3400 ext.248 a waterfront municipal complex which includes a new city hall and new recreation CONSTRUCTION COST: center,also designed by WJA.A space $1.9m needs analysis was completed for their existing station and program requirements SCHEDULE: were developed.The new program 2014-2015 includes three apparatus bays,an office area with a training room,reception, TEAM INVOLVED: office control center,mechanical and Jason Jensen, Principal electrical services.The living quarters consists of eight dormitories,individual unisex bathrooms,a fitness room,kitchen and a large day room with floor to ceiling windows.An outdoor patio and grill area provides an extension of the day room. y 11I . + 111111 , r= .:. _ 1-, - *1..7.- .."'..._..,..1'......... ... . .„.... __7-._._... r.--.....7:r.I..., 5 -_„,- , ....., _...464,4_ ilii;iiii. ow , • ......... __ _ v,..0.7 _ 1 .. , 7, 44,,..-__.;;,_8.4- __ ... --- ". ..7 ,,. .,,. ,-- ,..., .?. . ,... c .F ,..4. - 32 Miami Beach Fire Station#1 r"nrt. MIN ., _ MUM I , 4 . , , MUM . ,. - ...A, ----- i Iii0r, i i - i ' :r,'i,' i ID • _ II 71. '.: 1-----"7-:, ...,„ 17 ',z---- 1. --i - s . - risr ... ,--, __ . ... ... ,. - •.- ..,„ - billii 111114Illhht-- - „,..... • . I .,. , . , . . 4. OF _ . .... _ lil? _ .........„ -1, --.... , 0 • it* _..... . 11 u, 1 _____. t . ..•atil 111Eam 41.9r.. ; 04 ..... A . . - , ,,,i, i ir„..... 1 . , ... . vii, , II . „,,_ ,,- ., o:, , la 0 to ...r..- - j ip -4 ___. , ------- ., _. . .. . .. .... ...., , . ... .. . _ .. . 1. WJArchitects 33 MBE/SBE Participation ç (lfe Xi*/a Minority Business Certification EAC Consulting Inc. is ceeaed under ane pis a 287 and 298187.Fledda StaMISS.for a pared earn: 10/23/2017 to 10/23/2019 riwa...w 1r.rorrrerar.a••.rs.w a/rice d�uepiv aRFKVM1 -*..).mom l`•rsr, c, __-.fr,o•➢arRRRII>A•diarp• 34 Miami Beach Fire Station#1 TAB 3 . . Experience 111111 L liwal wow, Qualifications of . , A J . , . 1 Proposer 1 .. - . ,. ,, .,...._ .,..,.„,• '_.' „ ,• , ,.. .ft• .'. 1 , .... . ' . IIN \ .... . Nu . .... ,. ..t. • I . I rre0.0.000000.00,°., . .. ......, , .., . ,... .. ..- „. --; - • 4410101110 ... .. ..• — , ..; • - , .t.,.. . .- , s it A . f 0 i . ;-r -( • ... I 111 _ -` tr”'- --'- '°:, - ._• , 'it,.!''' .-:.4. .... . • . it i ,A--:--.7.1c....!..x ..-16- . •".... / :•- _. 1 • r ....,,-44,t .s,... :,-(.....k.,--- • . ..4t,... .._ .4..; -- .. rm"wi i ,r; -4,4,1 - --- .7'"• , / ., ..."-1.. 11, . _. _ . . F ...„..............; ., , , . ...., ,":'.-gtts'.- '-- • L ------ 1 _ !,10 - _ - I --- . - ''..'t•;role , ,.;1- -'''' • N • .. . , "• ' - :- -I ......--. i '••• - .411... . 17:- ..., .t - . iii --,..-_ •...,.. „: ,,., ..,_ .• L _ _ _ _ ......., ., . ...... ....., , . , . . _ ....... .„... 1 •Ti f , , dr,. ::.,...,...,..,.._ ,,,,t,..z,,,- „:.,:&;.-.. ., •-* - 2.k... .;. i . ..9,P_1,,. . . ,-.., .,-..:.s.r,:i.,,, . .—.-• - ----- . .-....: ,, ' Our Team Organizational Chart City of Miami Beach&Sabrina Cohen Foundation Stakeholder Groups • Architectural Design Team Wannemacher Jensen Architects,Inc. Architect-of-Record St.Petersburg, Florida Jason Jensen,Principal-in-Charge Jeff McDowell,Project Manager Jovanka Somarriba,Interior Designer Engineering Consultant Team Bliss&Nyitray,Inc. SDM Consulting Engineers EAC Consulting Structural Engineering MEP/FP Engineering Civil Engineering Miami,FL Coral Gables, FL Miami,FL Hector J.Castillo,PE Manuel P.Montoya Michael Adeife Jose I.Martinez Evelyn Rodriguez Hector J.Castillo, Eduardo Garces All assigned key professional staff are properly licensed to practice in Florida and are available to commit the necessary time to servicing this project. Staffing Plan&Key Personnel Our staffing and coordination process begins with selecting a core team that best suits the project based on their experience with similar projects and their availability to dedicate the necessary attention to the project.Our team has a considerable amount of relevant recent fire station experience recently completed several Fire Station projects recently including St. Petersburg's Fire Station#7,Tarpon Springs Fire Station#71 and West Manatee Fire Station#1. Our firm's key personnel include: • Jason Jensen, Principal-in-Charge • Jeff McDowell, Project Manager • Jovanka Somarriba, Interior Designer WJArchitects 37 Subconsultants Our engineering consultants were selected based upon their successful experience with similar projects and their availability to begin work right away.Like us,our subconsultants provide true principal involvement throughout the project.They will be a part of the design process from the beginning and stay with the project through close-out.They will attend meetings and visit the job-site when necessary to inspect work or address any issues that may occur. Our teams proposed subconsultants include: EAC Consulting,Inc.(Miami) of 7 State of Florida Licensed Professional Engineers(inclusive CIVIL ENGINEERING of 3 LEED Accredited Professionals) and 2 Support Staff. As one of the State of Florida's premier design consulting firms, After the inception of Miami-Dade County's Sustainable Building EAC Consulting, Inc. (EAC)provides engineering consulting Program in which all new County facilities are mandated to be services for infrastructure improvement and development LEED Silver Certified,SDM Consulting Engineers has embraced projects for both private and public sector clients.EAC's the concept of"Green"technologies which have been proven to expertise, knowledge, understanding and experience in all produce real savings to building owners and operators without facets of civil engineering ensures our ability to excel while significant increases to the initial building costs.As an active providing the proposed and future infrastructure improvements member of the USGBC,SDM has successfully completed and required by the client.With offices throughout the State registered numerous projects with the USGBC. of Florida, EAC provides engineering services that include: A brief sampling of the Firm's Fire Station/LEED experience is: Land Development,Civil Infrastructure Design,Water and • Dolphin Fire Rescue Station No.68(Tracking LEED Silver)-Doral, Water Resources, as well as Transit/Public Transportation FL and Systems Engineering.EAC's services to toll agencies • Miami-Dade County Children's Courthouse(LEED Gold)—Miami,FL • Village of Homestead Fire Rescue Station No.66-Homestead,FL include:Highway and Bridge Design,Program Management, • East Homestead Fire Rescue Station No.65-Homestead,FL Construction Management,Tolling and Intelligent Transportation • Miami Lakes West Fire Rescue Station No.64(LEED Silver-Nov., Systems (ITS),and Planning.Since its establishment,EAC has 2015)-Miami Lakes,FL assembled a diverse team of dedicated engineers and other • Trail Fire Rescue Station No.61—Miami,FL • Redland Fire Rescue Station No.60—Miami,FL professionals who are committed to the goals of quality,client • City of Miami Beach Fire Rescue Station No.4-Miami Beach,FL service and excellence. • Airport Rescue&Fire Fighting(ARFF)Facility-Fort Lauderdale,FL With an overall staff strength of more than 100 professionals, Bliss&Nyitray,Inc.(BNI) all located in the State of Florida,EAC has had the gracious STRUCTURAL ENGINEERING opportunity to serve the needs of clients from South Florida For 60 years,Bliss&Nyitray has worked hand in hand up to the Pan Handle.While headquartered in Miami-Dade with our architecturalpartners to create structures that County, EAC staff also provide client services within the Fort are as pleasurable to use as they are to look at.We Lauderdale,West Palm Beach and Orlando offices.EAC makes understand that the structural logic of a form is not simply client service a priority-client relationships are the cornerstone a mathematicalsolution but a reflection of the architect's of the firm's existence and will ensure repeat business.This is inspiration and vision.Our engineers bring more than technical evident in that more than 75%of the firm workload is repeat expertise to a project.They bring open minds and the creativity business from existing clients.About 15%of the firm's workload to apply their expertise in new and imaginative ways. is from clients that were referred to us by our existing clients. This characteristic also ensures that on assigned projects EAC's Bliss&Nyitray operates as a nimble firm with the principals staff seek innovative solutions that bring value to our clients, regularly involved throughout the life of the project.Having whilst accomplishing two major tenets of successful projects- your most experienced engineers making critical design Early Completion and Under Budget. decisions and ensuring that they are properly carried out by staff economizes designs and eliminates design-related delays SDM Consulting Engineers,Inc. as the project progresses.We also share the philosophy that MEP/FP ENGINEERING the engineers who design the building are the ones who remain SDM Consulting Engineers,Inc.was originally established in involved in Construction Administration as the building is being 1976 as a sole proprietorship and later formally incorporated built.This ensures that the principles in which the buildings in 1982. During the past 43 years,the Firm has maintained an were designed are preserved in the field.There is no substitute excellent standing in the South Florida community and currently for this care and responsiveness by educated,experienced employs a personnel staff of nine.From its humble beginnings individuals during construction. to today,the Firm's trademark has been,and continues to be, the provision of excellence to our clients and our flexibility to Bliss&Nyitray has a reputation for innovation,communication, efficiently integrate today's ever-changing environment into competence and a knack for making the complex simple.Our functional designs that meet our clients'needs. credentials are apparent in the variety and uniqueness of the Our office is located in the heart of downtown Coral Gables, projects included in our portfolio. centrally located in the metropolitan area.Our staff is composed 38 Miami Beach Fire Station#1 • 1 ROLE: Jason Jensen AIA, LEED AP Principal-In-Charge EXPERIENCE: 17 years Jason Jensen is a licensed architect and LEED accredited professional with more then fifteen years experience designing municipal architecture.Throughout his EDUCATION: career Jason has worked on a range of project types,styles,scales,and budgets. Master of Architecture, The recipient of more then fifteen AIA awards,his work is highly awarded by various University of Florida,2001 entities and recognized by a long roster of international media.He is a leader in modern fire station design and his work has been featured in various industry REGISTRATION/CERTIFICATIONS: publications including Firehouse and Fire Chief Magazine.A strong advocate for the AR94244 sustainable design,he lead the design efforts for Largo Community Center which was NCARB#48738 the nation's first Community Center to earn LEED Platinum certification,as well as LEED Accredited Professional designing a LEED Gold Fire Station and several Green Globes Certified Fire Stations. Selected Project Experience: 13 St.Pete Fire Station#8 West Manatee Fire Station#1 ' • �s St.Petersburg,FL Bradenton,FL New 7,200 sf two-bay LEED GOLD fire station New 9,500 sf three-bay fire Station built as a constructed designed to replace the existing replacement for an existing 7,696 sf outdated outdated station at the same site.Sustainable Fire Station.The new station includes three � ;'3 �. design features include a rain collection apparatus bays,additional office space,eight . _ system,energy efficient mechanical systems dormitories,and a large day room.The site also Fir and low maintenance finishes.[$1.5m/2010/ includes on-site fueling station and parking --- Principal-in-Charge] for 8 additional district vehicles including " emergency response trailers.[$2.5m/2016/ St.Pete Fire Station#7 Principal-in-Charge] 2 St Petersburg,FL New 9,000 sf GREEN GLOBE certified three- Madeira Beach Fire Station#25 bay fire station located within a busy Park. Madeira Beach,FL This fire station was designed to resemble New 9,000 sf three-bay fire station with 8 � .I!;, !r Station 8 previous designed by WJA in 2010. dormitory rooms,located within a new park „w The station features numerous sustainable also designed by WJA that includes a hall and design features included photo-voltaic roof recreation center. _ r - --- panels,state of the art mechanical systems, [$1.8m/2015/Principal-in-Charge] and low maintenance finishes.[$2.7m/2018/ Principal-in-Charge] ©Dunedin Fire Station#61 Dunedin,FL Tarpon Springs Fire Station#71 New 7,500 sf GREEN GLOBE certified fire Tarpon Springs,FL station built within an existing park.The New 8,650 sf hurricane hardened fire station three bay station includes 8 dormitory station.The three-bay station includes seven rooms,a large day room,fitness room and a dormitories,a large day room,fitness room. glazed enclosure displaying the departments Most unique to this fire station is a 35'training antique fire engine.[$1.9m/2014/Principal- tower adjacent to the apparatus bay.[$2.8m/ in-Charge] 2017/Principal-in-Charge] WJArchitects 39 � a yet. p�rY• 1. .i Jeff McDowell Assoc.AlA Jeff is an extremely detail oriented project manager who has successfully delivered ROLE: several complex fire station projects with accelerated schedules.Jeff has managed Project Manager fire rescue projects including four new fire stations and a training facility in the greater Tampa Bay Area.He understands the unique processes of working with department EXPERIENCE: personnel to plan,design and manage all architectural aspect of fire station projects. 6 years He is highly knowledgeable on modern fire station design and the nuances that affect station productivity,sustainability,and livability.As the project manager Jeff will assist EDUCATION: in the development of the stations design and he will lead production,and day-to-day Master of Architecture coordination of the project. He will work closely with the eventual construction team University of South Florida,2013 to ensure the budget,schedule and quality specified is upheld from design through construction. Selected Project Experience: Plant Fire Station#3 West Manatee Fire Station#1 IOt' ' Plant,FL Bradenton,FL New 7,200 sf three-bay Fire Station which New 9,500 sf three-bay fire Station built as a includes dormitory style rooms,individual replacement for an existing 7,696 sf outdated ��„a, bathroom,an outdoor patio and glazed Fire Station.The new station includes three a 614:`t enclosure to display the departments antique apparatus bays,additional office space,eight Wi. fire engine.[$2.5m/In Construction/Project dormitories,and a large day room.The site also Manager] includes on-site fueling station and parking for 8 additional district vehicles including fl St.Pete Fire Station#7 emergency response trailers.[$2.5m/2016/ St Petersburg,FL Project Manager] New 9,000 sf GREEN GLOBE certified three- *AA bay fire station located within a busy Park. East Manatee Fire Rescue Training Tower y , This fire station was designed to resemble Bradenton,FL Station 8 previous designed by WJA in 2010. New 50ft fire rescue training tower built The station features numerous sustainable adjacent to the existing East Manatee Fire design features included photo-voltaic roof Rescue Headquarters.[$8.5k/2018/Project wA panels,state of the art mechanical systems, Manager] and low maintenance finishes.[$2.7m/2018/ ° Project Manager] Other Projects: North Tampa Christian Academy,Wesley ©Tarpon Springs Fire Station#71 Chapel,FL Tarpon Springs,FL Academy Prep of St.Petersburg,St. New 8,650 sf hurricane hardened fire Petersburg,FL station.The three-bay station includes seven YMCA Speer Center,St.Petersburg,FL dormitories,a large day room,fitness room. Bayfront Park,Longboat Key,FL Most unique to this fire station is a 35'training Longboat Key Recreation Center,Longboat tower adjacent to the apparatus bay.[$2.8m/ Key,FL 2017/Project Manager] 40 Miami Beach Fire Station#1 tlita ',,-4t-- ;: >, ROLE: Jovanka Somarriba Interior Designer EXPERIENCE: 6 years Jovanka is a licensed interior designer with extensive experience in full service interior design development and documentation.She has a vast portfolio of work on a diverse EDUCATION: mix of municipal projects and recreation facilities. Jovanka excels at balancing the Bachelors of Science,Interior needs to design functional, lasting and cost-effective spaces while maintaining a Design,Florida International visually appealing concept and spaces enjoyable to occupy.As the project Interior University,2003 Designer she will assist the design team with all things interior related-assisting in the development of floor plans,assembling materials and finishes,creating furniture REGISTRATION/CERTIFICATIONS: packages,designing millwork,and assisting in the bidding process. NCIDQ#26269 Interior Designer#ID583 Selected Project Experience: In St.Pete Fire Station#7 ©West Manatee Fire Station#1 rrliglIV IM-1", St Petersburg,FL Bradenton,FL New 9,000 sf GREEN GLOBE certified three- New 9,500 sf three-bay fire Station built as a __l bay fire station located within a busy Park. replacement for an existing 7,696 sf outdated This fire station was designed to resemble Fire Station.The new station includes threeI .4 is Station 8 previous designed by WJA in 2010. apparatus bays,additional office space,eight . r1t a `° ' +'" The station features numerous sustainable dormitories,and a large day room.The site also -K ' -r. _, design features included photo-voltaic roof includes on-site fueling station and parking ' r ,SI I II panels,state of the art mechanical systems, for 8 additional district vehicles including and low maintenance finishes.[$2.7m/2018/ emergency response trailers.($2.5m/2016/ • Interior Designer] Interior Designer] 2 - °+ Tarpon Springs Fire Station#71 Madeira Beach Fire Station#25 • tir"4-" Tarpon Springs,FL Madeira Beach,FL t New 8,650 sf hurricane hardened fire New 9,000 sf three-bay fire station with 8 • station.The three-bay station includes seven dormitory rooms,located within a new park • .-i dormitories,a large day room,fitness room. also designed by WJA that includes a hall and ■J asa.0 ..Most unique to this fire station is a 35'training recreation center. 4 tower adjacent to the apparatus bay.[$2.8m/ ($1.8m/2015/Interior Designer] 2017/Interior Designer] `r Dade City City Hall&Police Station i Plant Fire Station#3 Dade City,FL Plant,FL New 22,417 sf City Hall and Police Station New 7,200 sf three-bay Fire Station which Complex located in Dade City's historic includes dormitory style rooms,individual downtown was designed to consolidate core bathroom,an outdoor patio and glazed municipal services into a central location. enclosure to display the departments antique [$6m/2016/Interior Designer] fire engine.($2.5m/In Construction/Interior Designer] WJArchitects 41 ''A S ,- (A... 4) ks a-.1 "r4, VIL' Manuel P.Montoya,PE Jose I.Martinez,PE,LEED AP SDM Consulting Engineers SDM Consulting Engineers Principal Principal MECHANICAL/ELECTRICAL ENGINEERING PM SENIOR MECHANICAL ENGINEER Mr. Montoya has over 33 years of professional electrical Mr.Martinez is the Principal-in-Charge of the Mechanical engineering experience. He is a licensed Professional Engineering Systems Design and Construction Management Electrical Engineer and the Principal in charge of the Firm's Services. He has over 25 years of experience and is a managerial decisions. In this position, Mr.Montoya is licensed Professional Mechanical Engineer who oversees responsible for ensuring that all individual design departments the implementation of the intended design of the various have the necessary resources for the timely completion of mechanical engineering systems into the building. project tasks. Experience: Experience: 25 years 33 years Education: Education: Bachelor of Science in Mechanical Engineering,Florida Bachelor of Science in Electrical Engineering, Florida International University International University Associate of Arts, Miami Dade Community College Licenses/Affiliations: State of Florida P.E.#53779 Licenses/Affiliations: GBCI LEED Accredited Professional,Since 2009 State of Florida P.E.#66220 ASHRAE IAEI (Intl.Assoc.of Electrical Inspectors) SAVE International SAVE International Miami Dade College—Hall of Fame Selected Experience: • Dolphin Fire Rescue Station No.68-Sweetwater,FL Selected Experience: • Town of Miami Lakes Fire Rescue Station No.64-Miami • Dolphin Fire Rescue Station No.68-Sweetwater,FL Lakes, FL • Town of Miami Lakes Fire Rescue Station No.64- Miami • East Homestead Fire Rescue Station No.65-Homestead, Lakes, FL FL • East Homestead Fire Rescue Station No.65- Homestead, • Village of Homestead Fire Rescue Station No.66- FL Homestead,FL • Village of Homestead Fire Rescue Station No.66- • Trail Fire Rescue Station No.61 -Miami, Florida Homestead, FL • Airport Rescue&Fire Fighting (ARFF) Facility-Fort • Trail Fire Rescue Station No.61 -Miami, Florida Lauderdale, FL • Airport Rescue&Fire Fighting (ARFF) Facility- Fort Lauderdale, FL 42 Miami Beach Fire Station#1 .„t 11, " • 4 Hector J.Castillo,PE Paul A.Zilio,PE SDM Consulting Engineers Bliss&Nyitray, Inc. Principal Senior Principal SENIOR ELECTRICAL ENGINEER STRUCTURAL ENGINEER Mr.Castillo is a Licensed Professional Electrical Engineer Paul worked in a variety of roles for a major general contractor with over 26 years of experience. He is also a Principal and became a Certified General Contractor prior to joining and Senior Electrical Engineer within the Firm's Electrical BNI.Since joining BNI, Paul has worked on a number of Engineering Department. Mr.Castillo is responsible for the design-build projects and often served as Threshold development of electrical design documents detailing building Inspector.These experiences have given Paul a unique systems such as power,lighting,public address,fire alarm and insight into partnering and the value of good and timely communication systems. communication and have helped lead BNI to recommendations by a number of contractors. Experience: 26 years Paul has designed a variety of structural systems,including cast-in-place concrete,composite precast concrete,tilt- Education: up concrete,and structural steel.He works closely with Bachelor of Science in Electronics Engineering, Monmouth designers and builders,regardless of delivery method, University, New Jersey to make structural decisions that balance aesthetics, constructability,cost and schedule. Licenses/Affiliations: State of Florida P.E.#65405 Experience: 33 years Selected Experience: • Dolphin Fire Rescue Station No.68-Sweetwater,FL Education: • Town of Miami Lakes Fire Rescue Station No.64-Miami Bachelor of Science in Civil Engineering Lakes, FL University of Michigan • East Homestead Fire Rescue Station No.65-Homestead, FL Licenses/Affiliations: • Village of Homestead Fire Rescue Station No.66- Licensed Professional Engineer—Florida Homestead, FL Certified Special Inspector—Florida • Trail Fire Rescue Station No.61 -Miami,Florida American Institute of Steel Construction • Airport Rescue&Fire Fighting (ARFF) Facility- Fort Florida Structural Engineering Association Lauderdale, FL National Council of Examiners for Engineering and Surveying Selected Experience: • Miami Fire Station No.2, Miami,FL • Fort Lauderdale Executive Airport—Air Rescue Firefighting, Ft. Lauderdale, FL • Miami Springs Aquatic Center,Miami Springs,FL • Dinner Key Dockmaster Building,Coconut Grove,FL • Village of Islamorada Municipal Center, Islamorada, FL • WJArchitects 43 110. • Michael Adeife,PE,ENV SP Evelyn Rodriguez,PE,ENV SP EAC Consulting EAC Consulting Principal-in-Charge Project Engineer CIVIL CIVIL Michael Adeife, P.E.has more than 26 years of combined Ms.Rodriguez has 8 years of experience in general civil design/management of engineering and construction engineering design.She has experience on site development experience. His engineering experience is extensive and such as housings and park projects. Her latest design yet diverse and encompasses transportation,utilities,urban experience has potable water main and sanitary sewer planning,stormwater/hydraulics design and management extensions as well as storm sewer design for private and and land development. Mr.Adeife has successfully held public projects.She has been the engineer in pump station positions that range from design engineer to project manager design and has assisted in project cost estimates and to department manager,and as such is familiar with every construction administration services. aspect of consulting engineering. Mr.Adeife's proven skills as a certified professional engineer/manager,his diverse Experience: engineering experience,and his commitment to delivery of 8 years quality,on schedule and budget controlled projects have propelled his success and continue to drive his passion to Education: perform to the highest level of service. Master of Science in Engineering Management,Florida International University,2013 Experience: 26 years Licenses/Registration: Florida Professional Engineer#78548 Education: Fortera Certification Master of Science in Civil Engineering,Florida International Envision Sustainability Professional University, 1996 Selected Experience: Licenses/Registration: • Lincoln Cinema,VCP Lincoln Road and Vornado Realty Professional Registration:Florida—56094 Trust; of Miami Beach,FL Envision Sustainable Professional • Miami Rowing Club,Alleguez Architects;Key Biscayne, FL. Selected Experience: • Biscayne Point Neighborhood Improvements, of Miami • Biscayne Point Neighborhood ROW Improvement, of Beach; of Miami Beach, FL Miami Beach • Phase 1- High Tide Mitigation Improvements,Towers of • Drainage/Storm Water Management for Reconstruction Key Biscayne;Key Biscayne,FL of Container Terminal-Wharfs 6&7,Port of Miami • Northside Transit Village Phase IV,Corwil Architects; • Stormwater Improvement Implementation Plan,Village of Miami,FL. Key Biscayne • Liberty Redevelopment, Related Urban Group;Miami, FL. • Geometrical Modifications to existing East Lot,West Lot • MOCA Civic Plaza,Leo Daly; of North Miami,FL. and the Seaman's Center Lot, Port of Miami • FIU Mixed Use Building, H0K;Miami,FL. • Greynolds Park Campgrounds Restoration, Miami-Dade • Florida Memorial University,Multipurpose Athletic and Parks&Recreation Department Wellness Education Center, Nyarko Architectural Group; • Vizcaya Museum,Miami Dade County Parks and Miami Gardens,FL. Recreation Department 44 Miami Beach Fire Station#1 Eduardo Garces,PE EAC Consulting Engineer CIVIL Eduardo Garces is a Professional Engineer who works under close supervision of senior engineers.To date he has design experience for several land development projects.. His experience includes roadway,drainage,utilities,signing and pavement marking plans. Experience: 7 years Education: Master of Science in Civil Engineering,Florida International University,2014 Licenses/Registration: Florida Professional Engineer#84186 Selected Experience: • Village of Key Biscayne Implementation of Stormwater Masterplan Task 1-Stormwater Masterplan Update • Village of Key Biscayne Implementation of Stormwater Masterplan Task 2-Tier 1 Improvements:High Tide Mitigation • Village of Key Biscayne Beach Re-nourishment, Key Biscayne,FL • Greynolds Park Renovations and Improvements-Miami- Dade Parks, Recreation and Open Spaces-Miami,FL • Tropical Park Football and Track Field Improvements Miami-Dade Parks, Recreation and Open Spaces-Miami, FL • Miramar Police Headquarters'- of Miramar-Miramar, Florida • Island Living-Corwil Architects-Miami, FL • Washington Square Apartments-Corwil Architects; Miami,FL. WJArchitects 45 46 Miami Beach Fire Station#1 TAB 4 Approach & methodmogy .. _ .. . _ . ..._ . '.'''.•, i - . . -- • 1-",', •,..-..::".'...NI:v:4 . ... •„-.,..,. , '1111; .7.A.::,:rt, Ilk .... . ., :.. i..-.... si • ... . ••••miegm,•. 1 , •; ., . ,. .1 . ,. • '•.-0,...-' A . . .. ,.e.., i f-f '',..:, . : - . .1 ',..•.. - '.:- • :. '' . ''''..--1;*.'' - .1 4‘ - . _ -....,,f _3- ,_Ir: "L.: r r f_ -.0 I t Nil ... . — Ji Aril* 1. -t., ‘. 4:11111.111.-- -- ..) i':." „A 1 .. lic . I . , . --_._ . _ .. r , 1 ... A ilidrit.41 11.1111111r 4'Mb'.' I — , i'.• __ .. 1 --- .X11- Oh. .,..... . It ,.... - - .... liWA ,..„ wriorA , , .. , . A"... II i r iir.4. • . ... ...... ... 4Sti .„ . 1 - ee . , Project Approach "lit AI 11 si a on In wows MIME A X r. I .. 'NUMB MIME 1 I I , 7�i 3�ti•M ANNE - tom; :',;;.y �1♦■ /•• Summary of Approach Project Kick-Off Project Scheduling Our project approach and workplan Following award of the project we will At the beginning of the project we will is thorough and grounded in years promptly organize a kick-off meeting generate a project design schedule of experience working on similar fire with the City's project team to finalize based upon the input we receive from station projects. During the feasibility the scope of work,define project goals you,accommodating your milestones study we will explore numerous options and budget,and establish parameters dates and using timelines and that for Fire Station 1. We will take the time that will guide the team throughout we have established based upon our to understand how the department the project's duration.This time will previous experience with similar type uniquely operates and combine that also be used to talk through potential projects.We take pride in creating knowledge with our understanding of scenarios the City wants to explore and detailed project schedules at the best fire station practices to develop an talk through potential roadblocks or beginning of Schematic Design and we individualized plan for Station 1.Our team opportunities before an in depth study is make sure that the schedule is kept goes beyond the basic requirements- conducted. up-to-date.This schedule will then be utilizing innovative design solutions to distributed to all design team members create facilities that exceed performance To begin the planning process we will and consultants and it will be integrated expectations and evoke pride from the need to identify the current facilities into our office calendar system where community and the staff they serve. deficiencies and develop a list of we can see all project deadlines.This We will be your partner from beginning needs.While all fire stations share a integration allows for us to properly to end-carefully considering every core purpose and general program, staff each project and make sure our decision and its effect on the big picture every station is a little different and resources are used where needed to to produce the highest quality,optimally operations vary.As part of the feasibility deliver your project on schedule. functional,cost-effective result. study we will meet with fire department personnel to understand how the station Stakeholder Input operates and identify specific program Our team understands the importance requirements that are unique to the of consensus building and stakeholder station.Combing this knowledge with our participation. Before we propose teams understanding of best practices any sort of design for your new fire will be vital in developing viable options stations we will meet with City and fire for the future of the Fire Station 1. department personnel to understand how the department uniquely operates WJArchitects 49 son/i A14:�., f _ �Caglilt' x �,----'r'.-.. ri r' ,4 , i `,, . • - q SO x ,i,...... . , ti, I saii. v _ i ..nirill EU ' _. • 4 • and specific requirements unique to sustainable materials are specified, each ones needs. By involving key passive cooling strategies are employed, The programming and initial schematics stakeholders prior to an initial concept and green systems design-like plumbing process is the most important phase of plan,the process avoids immediate efficiency,intelligent lighting,and the project so it is important to spend negativity or objection to a specific energy efficient mechanical systems are ample time and energy during this element and instead focuses on items incorporated into the building design, period. The accuracy and completeness that encourage stakeholder participation especially when there is little to no of the program document will save time in the process. The City and fire additional first cost.We specify durable and money in the later phases.Prior department staff will ultimately have a materials that are easily maintained to the first programming meetings a true feeling of ownership in the project keeping fire rescue personnel on duty detailed agenda and questionnaire is with their input being directly translated performing their intended job and not prepared and circulated to the various into the stations design from the station maintenance. stakeholders.The agenda asks about conception to completion. everything from number of bunks and A unique characteristic of our firm is bay size to mill-work and furniture Cost Control that we also have a construction division requests. Cost control is integral to the design where we provide comprehensive process from the beginning and will guide Construction Management Services. Design Process every phase of the work.Early decisions This enables us to conduct in-house cost After we have established the project during programming and the early estimates throughout the design process goals and parameters during the design phases have the biggest impact before the City selects a contractor. stakeholder process,we begin design. on the budget.It is crucial to create Our experience with fire stations and Our design approach is to generate many well-documented consensus between construction management experience alternative concepts.Each scheme is the City and WJA at the inception of allows us to maintain accurate and then analyzed for its ability to meet the the design process relating to building current cost information and design established goals in the most efficient square footage,configuration,systems, according to current market conditions. manner. A list of pro's and con's are program,and overall budgetary goals. developed covering topics such as Programming building efficiency,vehicular access, We take a pro-active stance towards To kick-off the project our team will views,sun orientation,service access, cost adherence. An early development conduct meetings with City staff and Fire retention of green space,and street of a cost model (constantly updated Rescue personnel to discuss the current presence. during design),proper contingencies, and future needs for the proposed and straight forward building envelopes fire stations.As a way to facilitate We strive for timeless design, and systems are all elements in our conversation,we will use our detailed characterized by a clean straightforward constant effort to contain costs within fire station programming documents and building envelope. We pay attention your budget.Our team seeks to provide existing fire station plans to talk through to the details to make each fire station the optimal value for both initial and long- items that are specific to the City's efficient and functional within budget.We term investment.For all of our projects, needs. employ tried and true methods,selecting 50 Miami Beach Fire Station#1 durable materials for rough day to day Quality Control is assigned to the project from the use and ease of maintenance. We utilize Quality control is a meticulous process beginning is committed to the project creative design solutions that go beyond in our office utilizing the expertise of through completion.The project manager basic requirements to create facilities all the firm's resources.At every major involved with the original design that evoke pride from the community and milestone,deliverables go through a continues during construction,attending the fire rescue staff who use them.Our rigorous review process by the project's schedule job site meeting,reviewing fire stations become facilities that fire Principal-in-Charge and from senior shop drawings, responding to phone calls rescue personnel truly enjoy being a part staff members not currently working on and answering RFIs. In addition to the of and proud to call their own. the project.Our team is dedicated to regularly scheduled job site meetings, producing documentation that adheres our project manager will visit the job site Sustainable Design to the highest standards in the industry. periodically whenever required to review WJA has completed eight LEED Certified As a firm we have earned a reputation finishes,observe the quality of work in Buildings,including the country's first for consistently producing quality, place and assist in the resolution of a LEED Platinum Community Center, comprehensive,and clear drawings that conflict.WJA acts as the client advocate Largo Community Center.We have also lead to better bids,fewer RFIs and better in all construction matters ensuring that designed a LEED Gold Fire Station and constructed buildings.Resulting from our the quality specified is indeed delivered have utilized Green Globe Certification rigorous quality control standards,we and in the most efficient manner. for several fire station projects.While not have recently delivered 3 hard-bid Fire every project seeks official certification, Station projects without a single change we aim to incorporate"green"design order. components in every project.Sustainable materials are specified, passive cooling Permit,Bidding,and Construction strategies are employed and green Administration systems design-like plumbing efficiency, WJA will assist the City with their RFP/ intelligent lighting,and energy efficient Bid for Construction process.We will mechanical systems are incorporated attend the pre-bid conference,respond into the building design,especially when to questions from the,review RFI's there is little to no additional first cost. and proposals,and assist with bid addenda as required.The team that ! I �' --' ..00-5 _ - �..�sc„ �� .— ICM'MIMI MI Mrs l� %_ Ml_� ll j _ ar 1.l CIDIM II 111117 r :. . . •.. y..'Lei _ l '� Bai =ice=. . ,—;—_,_-a�+..-:E MINIM II. 11111111111111 • NO IN INV In- I - 1 1 WJArchitects 51 1 ATTACHMENT D INSURANCE REQUIREMENTS 1 INSURANCE REQUIREMENTS At all times during the Term of this Agreement, Consultant shall maintain the following required insurance coverage in full force and effect. The Consultant shall not commence any work until satisfactory proof of all required insurance coverage has been furnished to the Project Administrator: (a) Workers' Compensation and Employer's Liability per the Statutory limits of the State of Florida. (b) Commercial General Liability on a comprehensive basis in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. (c) Automobile Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the work, in an amount not less than $1,000,000 combined single limit per occurrence for bodily injury and property damage. (d) Professional Liability Insurance in an amount not less than $2,000,000 with the deductible per claim. Consultant shall notify the Project Administrator, in writing, within thirty (30) days of any claims filed or made against its Professional Liability policy. The City must be named as and additional insured on the liability policies; and it must be stated on the certificate. The Consultant must give the Project Administrator at least thirty(30) days prior written notice of cancellation or of substantial modifications in any required insurance coverage. All certificates and endorsements shall contain this requirement. The insurance must be furnished by an insurance company rated A:V or better, or its equivalent, according to Bests' Guide Rating Book, and by insurance companies duly authorized to do business in the State of Florida, and countersigned by the company's Florida resident agent. Consultant shall provide the Project Administrator with a certificate of insurance of all required insurance policies. The City reserves the right to require a certified copy of such policies, upon written request to Consultant.