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Resolution 2019-31028
RESOLUTION NO. 2019-31028 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND APPROVING, IN SUBSTANTIAL FORM, AMENDMENT NO. 4 TO THE AGREEMENT BETWEEN THE CITY AND SKIDATA, INC. (CONTRACTOR) FOR THE DESIGN, CONSTRUCTION, INSTALLATION AND MAINTENANCE OF A PARKING GARAGE GATED REVENUE CONTROL SYSTEM (ITN 2014-170-SW) FOR THE CITY'S PARKING GARAGES; SAID AMENDMENT EXPANDING THE SCOPE OF THE AGREEMENT TO INCLUDE THE PURCHASE AND INSTALLATION OF LICENSE PLATE RECOGNITION CAMERAS AT ALL GARAGE ENTRANCES AND EXITS IN AN AMOUNT NOT TO EXCEED $722,000, PLUS MAINTENANCE IN THE AMOUNT OF $205,632 FOR THE EXISTING TEN (10) GARAGES FOR A PERIOD OF SIX (6) YEARS; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL AMENDMENT; AND FURTHER APPROVING, RETROACTIVELY, AMENDMENT NO. 2 TO THE AGREEMENT; SAID AMENDMENT AUTHORIZING THE ADMINISTRATION TO PURCHASE REPLACEMENT PARTS AND LABOR ASSOCIATED WITH CONSUMABLES AND REPAIRS NOT COVERED UNDER THE MAINTENANCE AGREEMENT WITH CONTRACTOR, ON AN AS NEEDED BASIS, DURING THE TERM OF THE AGREEMENT. WHEREAS, on September 30, 2015, the Mayor and City Commission adopted Resolution No. 2015-29149, authorizing the Mayor and City Clerk to execute an Agreement between the City and Skidata, Inc. (Contractor), pursuant to Invitation to Negotiate (ITN)2014-170-SW, for a Gated Revenue Control System for the City's parking garages, for an initial term of ten (10) years, with two (2) five (5) year options, at the City's sole discretion; and WHEREAS, the City and Contractor entered into an Agreement, dated October 15, 2015 (the "Agreement"), for the design, construction, installation, and maintenance of a parking garage gated revenue control system, pursuant to ITN 2014-170-SW; and WHEREAS, pursuant to Section 2.5 of the Agreement, additional garage facilities may be added to the scope of the Agreement through the approval of the Mayor and City Commission, and additional equipment, products and services (Items)through the approval of the City Manager (for additional items up to $100,000) or the City Commission (for additional items greater than $100,000); and WHEREAS, Amendment No 1, dated May 19, 2016, was approved under the City Manager's authority for the software development cost of the resident parking rate discount program integration and in-lane validation system in the amount of$28,975; and WHEREAS, Amendment No. 2, dated May 26, 2017, was approved under the City Manager's authority for the purchase of consumables, and the cost of labor hours and items not covered under the maintenance agreement with Contractor; and WHEREAS, Amendment No. 2 established a 21% discount from Manufacturer's Suggested Retail Price (MSRP) and fixed hourly rates for service and system engineers of $145 and $195, respectively; and WHEREAS, the garage equipment is proprietary to Contractor and replacement parts would have to be purchased from Contractor in order to ensure the functionality of the equipment and not waive the warranty and maintenance obligations of Contractor under the Agreement; and WHEREAS, with the addition of new garages, expenditures under Amendment No. 2 are expected to exceed the current City Manager's authority throughout the 10-year Term of the Agreement and therefore the City Commission's approval is required; and WHEREAS, Amendment No. 3, dated May 8, 2018, was approved by the Mayor and City Commission on April 11, 2018, pursuant to Resolution No. 2018-30252, expanding the scope of the Agreement to include the purchase, installation and maintenance of the Convention Center Garage; and WHEREAS, the City wishes to purchase and install License Plate Recognition (LPR) cameras, which is an option offered by Skidata, which camera system will be integrated with the gated revenue control system and will offer additional features such as: • the ability to record the entrance and exit times of all vehicle license plates in municipal garages; • the option to use the vehicle license plate as a credential for entering and exiting garages (for most garages) in lieu of a ticket or access card; • the ability to use the stored LPR database as an invaluable crime fighting tool, which ability has been a longstanding goal of the City's Police Department; and • the ability to enhance internal controls to monitor/address abuse by garage access card holders; and WHEREAS, the total cost of the LPR equipment is $655,730, plus a 10% contingency, for a total amount not to exceed $722,000, which costs are comparable with those charged in the industry; and WHEREAS, funding is available in the 2010 Parking Bonds and was included in the FY 2020 Capital Budget request; and WHEREAS, the total cost of the LPR equipment maintenance is $205,632 for the ten 10 garages covered under the Agreement for a total of six (6) years; and WHEREAS, The City Manager recommends waiving the formal competitive bidding requirement, as permitted under Section 2-367 of the City's Code, as being in the best interest of the City, when considering Contractor's comparable proposal and the benefits of having an integrated system; and WHEREAS, the Administration is recommending the approval, in substantial form, of Amendment No. 4 to the Agreement, incorporated herein by reference and attached to this Resolution as Exhibit "1"; said amendment approving the LPR camera purchases described herein; and WHEREAS, the Administration is recommending the retroactive approval of Amendment No. 2 to the Agreement, incorporated herein by reference and attached to this Resolution as Exhibit "2". NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the written recommendation of the City Manager and waive, by 5/7th vote, the formal competitive bidding requirement, finding such waiver to be in the City's best interest, and approve, in substantial form, Amendment No. 4 to the Agreement between the City and Skidata, Inc. (Contractor) for the Design, Construction, Installation and Maintenance of a Parking Garage Gated Revenue Control System (ITN 2014-170-SW)for the City's current parking garages; said amendment expanding the scope of the Agreement to include the purchase and installation of License Plate Recognition cameras at all garage entrances and exits in the amount not to exceed $722,000, plus maintenance in the amount of $205,632 for the existing ten (10) garages for a period of six (6) years; and further approve, retroactively, Amendment No. 2 to the Agreement; said amendment authorizing the Administration to purchase consumables and replacement parts and labor associated with repairs not covered under the maintenance agreement with Contractor, on an as needed basis, during the Term of the Agreement. PASSED and ADOPTED this day of VaPK2019. Dan Gelber, Mayor ATTEST: t'249 itct Raf el E. Granado, City Clerk ::1vCORP ORATED: �\,\J'a of �7,...;•,. 0) APPROVED AS TO FORM & LANGUAGE T:IAgenda12019110 October 161ParkinglSkidata Amend 4 RESO.docx & FOR E)qECUTION et 4 City Attorney ; Date Resolutions -C7 . MIAMI BEACH COMMISSION MEMORANDUM TO: Honorable Mayor and Members of the City Commission FROM: Jimmy L. Morales, City Manager DATE: October 16, 2019 SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY 517TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST, AND APPROVING, IN SUBSTANTIAL FORM, AMENDMENT NO. 4 TO THE AGREEMENT BETWEEN THE CITY AND SKIDATA, INC. (CONTRACTOR) FOR THE DESIGN, CONSTRUCTION, INSTALLATION AND MAINTENANCE OF A PARKING GARAGE GATED REVENUE CONTROL SYSTEM (ITN 2014-170-SW) FOR THE CITY'S PARKING GARAGES; SAID AMENDMENT EXPANDING THE SCOPE OF THE AGREEMENT TO INCLUDE THE PURCHASE AND INSTALLATION OF LICENSE PLATE RECOGNITION CAMERAS AT ALL GARAGE ENTRANCES AND EXITS IN AN AMOUNT NOT TO EXCEED $722,000, PLUS MAINTENANCE IN THE AMOUNT OF $205,632 FOR THE EXISTING TEN (10) GARAGES FOR A PERIOD OF SIX (6) YEARS; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL AMENDMENT; AND FURTHER APPROVING, RETROACTIVELY, AMENDMENT NO. 2 TO THE AGREEMENT; SAID AMENDMENT AUTHORIZING THE ADMINISTRATION TO PURCHASE REPLACEMENT PARTS AND LABOR ASSOCIATED WITH CONSUMABLE$ AND REPAIRS NOT COVERED UNDER THE MAINTENANCE AGREEMENT WITH CONTRACTOR, ON AN AS NEEDED BASIS, DURING THE TERM OF THE AGREEMENT. RECOMMENDATION Adopt the Resolution. BACKGROUND/HISTORY On September 30, 2015, the Mayor and City Commission approved Resolution No. 2015- 29149 authorizing the Mayor and City Clerk to execute an Agreement between the City and Skidata, Inc., (Contractor) pursuant to Invitation to Negotiate (ITN) 2014-170-SW, for a Gated Revenue Control System for the City's parking garages, for an initial term of ten (10) years, with Page 790 of 2557 two (2)five (5) year options, at the City's sole discretion. The City and Contractor entered into an Agreement, dated October 15, 2015 (the "Agreement"), for the design, construction, installation, and maintenance of a parking garage gated revenue control system, pursuant to ITN 2014-170-SW. Pursuant to Section 2.5 of the Agreement, additional equipment, services or garage facilities may be added to the existing Scope of Work. Although this ITN and resultant Agreement identifies specific equipment, services or garage facilities ("Items") within the Services or Scope of Work being provided by Contractor, the City, through the approval of the City Manager (for additional items up to $100,000) or the City Commission (for additional items greater than $100,000), may require additional items to be added to the Agreement, based upon the PARCS (Parking/Access Revenue Control System) pricing list contained herein. Amendment No 1, dated May 19, 2016, was approved under the City Manager's authority, as previously described, for the software development cost of the resident parking rate discount program integration and in-lane validation system in the amount of $28,975. Amendment No. 2, dated May 26, 2017, was approved under the City Manager's authority, as previously described, for the purchase of consumables, and the cost of labor hours and items not covered under the maintenance agreement, subject to funding approval through the annual operating budget process. Amendment No. 3 dated May 8, 2018 was approved by the Mayor and City Commission on April 11, 2018, pursuant to Resolution No. 2018-30252, expanding the scope of the Agreement to include the purchase, installation and maintenance of the Convention Center Garage; and Additionally, the City wishes to purchase License Plate Recognition (LPR)cameras, which is an option offered by Skidata and is integrated with the gated system. This option will offer additional features such as: • the ability to record the entrance and exit times of all vehicle license plates in municipal garages; • the option to use the vehicle license plate as a credential for entering and exiting garages (for most garages) in lieu of a ticket or access card; • the ability to use the stored LPR database as an invaluable crime fighting tool, which abiliiy has been a longstanding goal of the City's Police Department; • the ability to enhance internal controls to monitor/address abuse by garage access card holders; and The total cost of the LPR equipment is $655,730, plus a 10%contingency, for a total amount nc to exceed $722,000. Funding for the LPR equipment is available in the 2010 Parking Bonds and was included in the FY 2020 Capital Budget request. Amendment No. 2, approved under the City Manager's authorization as described herein, established a 21% discount from Manufacturer's Suggested Retail Price (MSRP) and fixed hourly rates for service and system engineers of$145 and $195. respectively. With the addition of new garages, expenditures under Amendment No. 2 are expected to exceed the current City Manager's authority throughout the 10-year term of the Agreement. The garage equipment is proprietary to Contractor and therefore the replacement parts would Page 791 of 2557 need to be purchased from Contractor. The Administration is requesting authorization from the Mayor and City Commission to continue to purchase the required replacement parts and labor, on an as needed basis, subject to funding approval through the annual operating budget process. City Manager's Recommendation The City Manager recommends that the Mayor and City Commission waive the formal competitive bidding requirement, by a 5/7ths vote, as permitted under Section 2-367(e) of the City Code, as being in the best interest of the City, as based upon the Administration's research, the cost being charged by Contractor is commensurate with the costs and fees charged in the industry. The garage equipment is proprietary to Contractor and replacement parts would have to be purchased from Contractor in order to ensure the functionality of the equipment and not waive the warranty or maintenance obligations of Contractor. CONCLUSION The Administration recommends the Mayor and Commission approve and authorize the Mayor and City Clerk to execute Amendment No. 4 to the Agreement between the City and Skidata, Inc. for the Design, Construction, Installation and Maintenance of a Parking Garage Gated Revenue Control System (ITN 2014-170-SW)for the City's parking garages; said Amendment expanding the scope of the Agreement to include the purchase and installation of License Plate Recognition cameras at all garage entrances and exits in the amount not to exceed $722,000; and further authoring the Mayor and City Clerk to execute the final Amendment; and further approve, retroactively, Amendment No. 2 to the Agreement so the Administration can continue to purchase the required replacement parts and labor, on an as needed basis, subject to funding approval through the annual operating budget process, at the same rates established in Amendment No. 2. Applicable Area Citywide is this a Resident Right to Does this item utilize G.O. Know item? Bond Funds? Yes No Legislative Tracking Parking ATTACHMENTS: Description © Exhibit 1 ❑ Exhibit 2 ❑ Resolution Page 792 of 2557 EXHIBIT "1" AMENDMENT NO. 4 This Amendment No. 4 (the "Amendment") to the Agreement dated October 15, 2015 between the City of Miami Beach and Skidata, Inc. for the Design, Construction, Installation and Maintenance of a Parking Garage Gated Revenue Control System (ITN 2014-170-SW) (the "Agreement") is made and entered into this day of 2019, by and between the CITY OF MIAMI BEACH, a municipal corporation organized and existing under the laws of the State of Florida (hereinafter referred to as the "City") and SKIDATA, INC. a Delaware corporation, authorized to do business in the state of Florida (hereinafter referred to as the "Contractor"). RECITALS WHEREAS, on September 30, 2015, the Mayor and City Commission adopted Resolution No. 2015-29149, authorizing the Mayor and City Clerk to execute an Agreement between the City and Skidata, Inc., pursuant to Invitation to Negotiate (ITN) 2014-170-SW, for a Gated Revenue Control System for the City's parking garages, for an initial term of ten (10)years, with two (2)five (5) year options, at the City's sole discretion; and WHEREAS, the City and Contractor entered into an Agreement, dated October 15, 2015 (the"Agreement"), for the design, construction, installation, and maintenance of a parking garage gated revenue control system, pursuant to ITN 2014-170-SW; and WHEREAS, Amendment No 1 dated, May 19, 2016, was approved under the City Manager's authority for the software development cost of the resident parking rate discount program integration and in-lane validation system in the amount of$28,975; and WHEREAS, Amendment No. 2, dated May 26, 2017, was approved under the City Manager's authority for the purchase of consumables, and the cost of labor hours and items not covered under the maintenance agreement, subject to funding approval through the annual operating budget process; and WHEREAS, Amendment No. 3, dated May 8, 2018, was approved by the Mayor and City Commission on April 11, 2018, pursuant to Resolution No, 2018-30252, expanding the scope of the Agreement to include the purchase, installation and maintenance of the Convention Center Garage; and WHEREAS, on October 16, 2019, the Mayor and City Commission adopted Resolution No. , waiving, by 5/7th vote, the competitive bidding requirement, finding such waiver to be in the best interest of the City, and approving Amendment No. 4 to the Agreement; said amendment approving the purchase and installation of license plate recognition (LPR)cameras at the entrance and exit of the City's parking garages, in an amount not to exceed $722,000; and further approving, retroactively, Amendment No. 2 to the Agreement; said amendment authorizing the Administration to purchase replacement parts and labor associated with repairs that are not covered under the maintenance agreement with Contractor, on an as needed basis, during the Term of the Agreement. NOW,THEREFORE, for and in consideration of the conditions and covenants hereinafter contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: Page 793 of 2557 EXHIBIT "1" 1. The foregoing recitals are incorporated by reference as if fully set forth herein. 2. The purchase, installation and maintenance of the LPR equipment for EACH GARAGE is hereby added to the Scope of Work under the Agreement, in accordance with the quote incorporated herein by reference and attached hereo as Exhibit "A-4", entitled "Skidata License Plate Recognition Proposal". 3. All other terms and conditions of the Agreement shall remain in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. IN WITNESS WHEREOF, the City and Contractor have caused this Amendment to be executed by their respective and duly authorized officers the day and year first hereinabove written. CITY: CONTRACTOR: CITY OF MIAMI BEACH, FLORIDA SKIDATA, INC. Dan Gelber, Mayor Alexander Christi Title Attest: Rafael E. Granado, City Clerk Date T:IAgenda2019110 October 161ParkinglSkidata Amend 4,docx Page 794 of 2557 Exhibit A-4 SKI DATA License Plate Recognition (LPR) Proposal Page 795 of 2557 SKIDATA CM) 1111 6 tow SKIDATA LI DRIVING YOUR DIGITAL FUTURE Parking Access and Revenue Control Upgrade SKIDATA PROPOSAL (rev 1) ISSUE DATE:08/28/2019 VALID UNTIL:10/27/2019 PROJECT INFORMATION PROJECT NAME: CITY OF MIAMI BEACH LPR SKIDATA CONTACT: STEVE WOMACK PROPOSAL ACCOUNT NAME: CITY OF MIAMI BEACH PHONE NUMBER; (404)578-4437 PROPOSAL#: 267505 E-MAIL ADDRESS: SWOMACK@SENTRYCONTROL.COM Commercial in Confidence SKIDATA INC—08/28/2019 Page 1 of 11 Page 796 of 2557 SKIDATA L.0 PROJECT LOCATION BILL To INFORMATION Root)ALBA I CITY OF MIAMI BEACH I ROCIO ALBA I CITY OF MIAMI BEACH 1755 MERIDIAN AVE STE 200 1755 MERIDIAN AVE STE 200 MIAMI BEACH, FL 33139 MIAMI BEACH, FL 33139-1835 EMAIL:ROCIOALBA@a MIAMI8EACHFL.GOV PHONE:(305)673-7000 x6747 EMAIL: ROCIOALBA of MIAMIBEACHFLGOV SOLUTION SUMMARY IN AN EFFORT TO EXPEDITE INGRESS/EGRESS IN/OUT OF THE FACILITIES AS WELL AS TO ADD AN ADDITIONAL LAYER OF SECURITY TO OPERATIONS,THE CLIENT DESIRES TO DEPLOY AND IMPLEMENT LICENSE PLATE RECOGNITION TO THE PARCS SYSTEM. FINANCIAL SUMMARY EQUIPMENT: $441,541 EQUIPMENT WARRANTY TERM: 12 MONTHS SALES TAX: EXCLUDED SERIna 01411316 FIRST YEAR LABOR: $25,612 SCHEDULED SERVICING AVAILABLE '. FREIGHT: $ 10,369 EXTENDED WARRANTY AVAILABLE ANNUAL LICENSING FEES INCLUDED: $1,435 PCI-SECURITY SUPPORT AVAILABLE SUB-CONTRACTED TOTAL: $ 174,119 UPTIME GUARANTEE AVAILABLE WAGE OR INSURANCE PREMIUMS: $0 PROJECT SERVICES: $ 12,654 TOTAL SYSTEM INVESTMENT: $665,730 PROJECT DATES YOUR DESIRED GO-LIVE *02/26/2020 ESTIMATED AGREEMENT DATE TO MEET GO-LIVE *11/06/2019 PAYMENT SCHEDULES OF VALUES # PAYMENT DESCRIPTION % $AMOUNT 1 DEPOSIT CHECK-RETURN WITH SIGNED AGREEMENT TO ACTIVATE THE PROJECT 50% $332,865 2 ARRIVAL-EQUIPMENT AND SOFTWARE INVOICED ONCE RECEIVED AT SKI DATA 30% $199,719 3 SUBSTANTIAL COMPLETION-UPON GO-LIVE,AN INVOICE WILL BE ISSUED 15% $99,860 4 FINAL RETENTION-AT PROJECT CLOSE-OUT,A FINAL INVOICE WILL BE ISSUED 5% $33,287 Commercial in Confidence SKIDATA INC—08/28/2019 Page 2 of 11 Page 797 of 2557 SKIIJATA L{,Q PROPOSAL STATEMENT OF WORK SKIDATA UNDERSTANDS THAT YOUR FOCUS RIGHT NOW IS TO UPDATE THE PARKING SOLUTION TO INCORPORATE LICENSE PLATE RECOGNITION(LPR) INTO YOUR GARAGES AND TO PARTNER WITH A RELIABLE AND RESPONSIVE ORGANIZATION THAT CAN EXCEED YOUR EXPECTATIONS.SKIDATA HAS EXPERIENCE DELIVERING SUCH SOLUTIONS AT OVER 1000 INSTALLATIONS ACROSS THE NATION.THE PROJECT DESIGN ALLOWS FOR A QUICK AND RELIABLE MEANS OF INGRESS/EGRESS FOR MONTHLY PARKERS AS WELL AS FOR YOUR TRANSIENT PARKERS. THIS LPR SOLUTION TIES IN DIRECTLY TO OUR ROBUST VALIDATION SYSTEM. THIS SOLUTION ALSO PROVIDES YOU WITH KEY REPORTS TO MANAGE THE PERFORMANCE OF YOUR SYSTEM AND WILL TIE INTO YOUR LAW ENFORCEMENT DATA BASE TO IDENTIFY SUSPECT VEHICLES THAT MAY BE PARKED ON YOUR PREMISES. G1-4 LANES G2-2 LANES G3-2 LANES G4-6 LANES G5 -9 LANES G6-4 LANES G7-4 LANES G8-5 LANES G9-7 LANES G10-4LANES LPR SERVER, HEADEND SOFTWARE AND REPORTING TO BE LOCATED IN SERVER CABINET SITE LOCATION SUMMARY ic Wt . I - LL a 3 � / Li/ 11i 61 5 ` "�z W \ V) W µVwAI 6 6 a i.. y� {(Ny] w Q Q 0� Q Q g U LOCATIONS INVESTMENT "I W Q d Q J W CJ J V1 in 1 CENTRAL SERVER&SOFTWARE $73,388 0 0 0 0 0 0 0 0 0 0 0 0 2 2 G1 $48,183 0 0 0 0 0 0 4 0 0 0 0 0 0 3 G2 $26,875 0 0 0 0 0 0 2 0 0 0 0 0 0 4 G3 $28,134 0 0 0 0 0 0 2 0 0 0 0 0 0 5 G4 $71,744 0 0 0 0 0 0 6 0 0 0 0 0 0 6 G5 $106,371 0 0 0 0 0 0 9 0 0 0 0 0 0 7 G6 $55,340 0 0 0 0 0 0 4 0 0 0 0 0 0 8 G7 5 54,545 0 0 0 0 0 0 4 0 0 0 0 0 0 9 G8 $63,726 0 0 0 0 0 0 5 0 0 0 0 0 0 10 G9 $87,784 0 0 0 0 0 0 7 0 0 0 0 0 0 11 G10 $49,641 0 0 0 0 0 0 4 0 0 0 0 0 0 Commercial in Confidence SKIDATA INC—08/28/2019 Page 3 of 11 Page 798 of 2557 SKIDATA LL.Q 12 CLARIFICATIONS&EXCEPTIONS $0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL $665,730 0 0 0 0 0 0 47 0 0 0 0 0 2 LOCATION:CENTRAL SERVER&SOFTWARE SYSTEM COMPONENTS # BUNDLE NAE CATEGORY UNIT PRICE QTY EXTENDED M PRICE PLATETECH.LOGIC LICENSING>30 SKIDATA 1 -• LANES SOFTWARE $33,406.72 1 $33,407 SKIDATA PLATETECH.LOGIC SERVER INSTANCES. 2 , VMWARE SERVERS AND RACK AOT SKIDATA $30,632.43 1 $30,632 VMWARE SERVER WITH RACK INFRASTRUCTURE LOCATION:G1 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 3 - INEx LPR LANE KIT LPR LANE KITS $9,036.25 4 $36,145 4 INEX LANE AMS SOFTWARE BY CAMERA LANE EQUIPMENT $419.40 2 $839 INEXaTECH INEX LANE AMS SOFTWARE BY CAMERA LOCATION:G2 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 5 INEx LPR LANE KIT LPR LANE KITS $9,036.25 2 $ 18,073 6 INEX LANE AMS SOFTWARE BY CAMERA LANE EQUIPMENT $419.40 1 $419 INEXN7ECH INEX LANE AMS SOFTWARE BY CAMERA LOCATION:G3 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 7 INEX LPR LANE KIT LPR LANE KITS $9,036.25 2 $ 18,073 Commercial in Confidence SKIDATA INC—06/28/2019 Page 4 of 11 Page 799 of 2557 S K I DATA /4.0 INEX LANE AMS SOFTWARE BY CAMERA 8 LANE EQUIPMENT $419.40 1 INEXpTEGH INEX LANE AMS SOFTWARE BY CAMERA $419 locAnoN:G4 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 9 - INEX LPR LANE KIT LPR LANE KITS $9,036.25 6 $54,218 10 INEX LANE AMS SOFTWARE BY CAMERA LANE EQUIPMENT $419.40 3 INEX/I TECH $ 1,258 INEX LANE AMS SOFTWARE BY CAMERA LocanoN:G5 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 11 INEx LPR LANE KIT LPR LANE KITS $9,036.25 9 $81,326 12 INEX LANE AMS SOFTWARE BY CAMERA LANE EQUIPMENT $419.40 5 $2,097 INEX�TECH INEX LANE AMS SOFTWARE BY CAMERA LOCATION:G6 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 13 = -- INEX LPR LANE KIT LPR LANE KITS $9,036.25 4 $36,145 14 INEX LANE AMS SOFTWARE BY CAMERA LANE EQUIPMENT $419.40 2 $839 INEXOTECH INEX LANE AMS SOFTWARE BY CAMERA LOCATION:G7 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 15 - INEX LPR LANE Kir LPR LANE KITS $9,036.25 4 $36,145 INEX LANE AMS SOFTWARE BY CAMERA 16 INEXIrTECH LANE EQUIPMENT $419.40 2 $839 INEX LANE AMS SOFTWARE BY CAMERA Commercial in Confidence SKIDATA INC—08/28/2019 Page 5 of 11 Page 800 of 2557 SKIDATA 4.0 LOCATION:G8 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 17 - • INEX LPR LANE KIT LPR LANE KITS $9,036.25 5 $45,181 18 INEX LANE AMS SOFTWARE BY CAMERA LANE EQUIPMENT $419.40 2 $839 INEXrTECH INEX LANE AMS SOFTWARE BY CAMERA LOCATION:G9 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 19 • INEX LPR LANE KIT LPR LANE KITS $9,036.25 7 $63,254 20 INEXIOTECH INEX LANE AMS SOFTWARE BY CAMERA LANE EQUIPMENT $419.40 3 $ 1,258 INEX LANE AMS SOFTWARE BY CAMERA LOCATION:G10 SYSTEM COMPONENTS # BUNDLE NAME CATEGORY UNIT PRICE QTY EXTENDED PRICE 21 INEX LPR LANE KIT LPR LANE KITS $9,036.25 4 $36,145 22 INEXIrTECH INEX LANE AMS SOFTWARE BY CAMERA LANE EQUIPMENT $419.40 2 $839 INEX LANE AMS SOFTWARE BY CAMERA PROJECT SERVICES # PROJECT SERVICE NAME TOTAL PRICE 1 COMMISSIONING $ 10,434 2 IT PROJECTS INCLUDED 3 TRAINING AT CUSTOMER LOCATION $ 2,220 Commercial in Confidence SKIDATA INC—08/28/2019 Page 6 of 11 Page 801 of 2557 5 K I DATA LA.O SUB-CONTRACTED SERVICES SUB-CONTRACTOR SITE LOCATION SUB-CONTRACTOR TRADES&DESCRIPTION SUBTOTAL VIGILANT API INTEGRATION $7,800 INEX ALL (COST ABSORBED BY INEX/SKIDATA) -57,800 NET COST TO CITY $0,00 CONSOLIDATED CENTRAL SERVER& PARKING SOFTWARE TRADES: ELECTRICAL; NETWORKING $6,500 SENTRY INSTALLATION COSTS ALL $6,013 TRADES:OTHER SENTRY INSTALLATION COSTS ALL $ 15,030 TRADES:OTHER CONSOLIDATED 61 TRADES:ELECTRICAL; NETWORKING;STRUCTURED $10,270 PARKING CABLING CONSOLIDATED G2 TRADES: ELECTRICAL; NETWORKING;STRUCTURED $7,865 PARKING CABLING CONSOLIDATED G3 TRADES: ELECTRICAL; NETWORKING;STRUCTURED $9,100 PARKING CABLING CONSOLIDATED G4 I r1ADES: ELECTRICAL; NETWORKING;STRUCTURED $ 14,885 PARKING CABLING CONSOLIDATED GS TRADES:ELECTRICAL; NETWORKING;STRUCTURED $20,898 PARKING CAai ING CONSOLIDATED G6 TRADES: ELECTRICAL; NETWORKING;STRUCTURED $ 17,290 PARKING CABLING CONSOLIDATED PARKING G7 TRADES: ELECTRICAL;NETWORKING;STRUCTURED $16,510 CABLING $16,478 Commercial in Confidence SKIDATA INC—08128/2019 Page 7 of 11 Page 802 of 2557 SKIDATA Z.1.0 CONSOLIDATED G8 PARKING TRADES: ELECTRICAL; NETWORKING;STRUCTURED CABLING CONSOLIDATED G9 TRADES: ELECTRICAL; NETWORKING;STRUCTURED $21,580 PARKING CABLING CONSOLIDATED G10 TRADES: ELECTRICAL; NETWORKING;STRUCTURED $ 11,700 PARKING CABLING RECURRING ITEMS INCLUDED IN FIRST YEAR II SERVICE START DATE UNIT PRICE QTY ANNUAL TOTAL PRICE 1 PROTECT.CARE ANTI-VIRUS-SERVER 02/26/2020 $358.77 4 $ 1,435 SCOPE OF WORK&RESPONSIBILITIES I* LABOR&PROFESSIONAL SERVICES SCOPE RESPONSIBILITY SKIDATA WILL PROVIDE ALL FINAL WIRING TERMINATIONS OF LOW VOLTAGE 1 SKIDATA COMMUNICATIONS OR CONTROL CABLE ON SKIDATA PROVIDED EQUIPMENT. SKIDATA WILL PROVIDE TRAINING MANUALS AND O&M MANUALS TO CUSTOMER IN AN 2 SKIDATA ELECTRONIC FORMAT. HARD COPIES CAN BE PROVIDED FOR AN ADDITIONAL COST. SKIDATA WILL PROVIDE NEW CONDUIT WITH PULL STRING AND JUNCTION BOXES TO NEW 3 LOCATIONS FOR EQUIPMENT.EXISTING CONDUIT WILL BE RE-USED. DAMAGED, OR UNUSABLE SKIDATA CONDUIT WILL RESULT IN A CHANGE ORDER. 4 SKIDATA WILL CUT,WRAP,AND SEAL VEHICLE DETECTION LOOPS. SKIDATA 5 SKIDATA WILL PROVIDE AND INSTALL ALL REQUIRED LOW VOLTAGE COMMUNICATION OR SKIDATA CONTROL CABLE AND INSTALLATION OF SAME. SKIDATA INTENDS TO RE-USE EXISTING PARKING ISLANDS AS-IS. IF MODIFICATIONS TO THE 6 ISLANDS ARE REQUIRED BECAUSE THE PARKING ISLANDS PROVE TO BE UNUSABLE,THEN A SKIDATA CHANGE ORDER WILL BE REQUIRED. SKIDATA WILL USE EXISTING ELECTRICAL AT LOCATIONS THAT WILL REPLACE EXISTING 7 EQUIPMENT,AND SKIDATA WILL RUN POWER FOR NEW EQUIPMENT PROVIDED AT SKIDATA LOCATIONS WHERE NO EQUIPMENT IS INSTALLED TODAY. WHERE SUBSTANTIAL CIVIL CONSTRUCTION WOULD BE REQUIRED TO PROVIDE THE 8 APPROPRIATE DISTANCE FOR A PRE-CAPTURE LPR CAMERA, POST-CAPTURE CAMERA'S WILL SKIDATA BE iNSTALLED. SKIDATA WILL PROVIDE AND INSTALL MANAGED SWITCHES FOR THE PARKING SYSTEM 9 NETWORK. MAINTENANCE OF THE NETWORK IS NOT INCLUDED UNLESS A SEPARATE SKIDATA MAINTENANCE CONTRACT IS PURCHASED. Commercial in Confidence SKIDATA INC—08/28/2019 Page 8 of 11 Page 803 of 2557 5KIDATA L1.0 CUSTOMER TO PROVIDE BASE.DWG FILES WHICH SKIDATA WILL USE TO CONFIRM 10 ESTIMATION OF WORKS AND FOR AS-BUILT DRAWINGS. PDF ACCEPTABLE BUT MAY INCUR CUSTOMER ADDITIONAL COSTS. OBTAINING REQUIRED PERMITS 15 THE CUSTOMER'S RESPONSIBILITY. DELAYS IN OBTAINING 11 PERMITS WILL AFFECT THE PROJECT SCHEDULE. SKIDATA CAN OBTAIN PERMITS BUT WILL BE CUSTOMER BILLED AT A TIME&MATERIAL BASIS. 12 EXISTING POWER AND COMMUNICATIONS WIRING TO BE TESTED FOR ACCEPTANCE&REUSED. CUSTOMER 13 NO LIQUIDATED DAMAGES EXCLUSIONS WORK PERFORMED OUTSIDE OF STANDARD BUSINESS HOURS IS EXCLUDED.OVERTIME 14 EXCLUSIONS WORK WILL RESULT IN A CHANGE ORDER. 15 ALL END-USER INSTRUCTIONAL GRAPHICS AND DECALS FOR PARCSs EQUIPMENT ARE EXCLUSIONS EXCLUDED FROM SKIDATA'S SCOPE OF WORK. 16 NO BONDS EXCLUSIONS 17 No PREVAILING WAGE REQUIREMENTS EXCLUSIONS 18 No UNION LABOR EXCLUSIONS 19 GPS SCANNING OR X-RAYS OF CONCRETE DECK ARE EXCLUDED. IF NEEDED,A CHANGE ORDER EXCLUSIONS WILL BE REQUIRED. Commercial in Confidence SKIDATA INC—08/28/2019 Page 9 of 11 Page 804 of 2557 SKIDATA LiO ACCEPTANCE OF TERMS AND CONDITIONS PURCHASING AGREEMENT WITH TERMS&CONOLTIONS: INITIAL INSTALLATION INCLUDES MOUNTING AND COMMISSIONING OF THE SYSTEMS LISTED.SKIDATA WILL ASSEMBLE AND TEST THE SYSTEM AND VERIFY IT OPERATE PROPERLY. IMAGES IN THIS PROPOSAL ARE FOR DISPLAY PURPOSES ONLY.THE TABLE SCOPE OF WORK& RESPONSIBILITIES DEFINES SKIDATA'S RESPONSIBILITIES;CHANGES MAY ATTRACT ADDITIONAL CHARGES. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INDIRECT,SPECIAL OR CONSEQUENTIAL DAMAGES,INCLUDING BUT NOT LIMITED TO LOST PROFITS AND LOSS OF USE. SKIDATA WILL PROVIDE TRAINING AS WELL AS COMMISSIONING SERVICES UP TO THE HOURS STATED. ADDITIONAL TRAINING CAN BE SCHEDULED AND WILL BE PROVIDED AT THE RATE OF$950.00 PER DAY. UNLESS SPECIFICALLY DEFINED,TRAINING IS TO BE DELIVERED AT A SENTRY AUTHORIZED TRAINING FACILITY. THE COST OF PERMITS WHERE REQUIRED ARE NOT INCLUDED IN THIS PROPOSAL UNLESS SPECIFICALLY STATED. THIS PROPOSAL IS COVERED UNDER THE CO MECHANICS LIEN LAWS UNLESS SPECIFICALLY EXCLUDED. PRICING DOES NOT INCLUDE PLA-UNION LABOR RATES AND DOES NOT INCLUDE PREVAILING WAGE LABOR RATES. PAYMENT TERMS:THE DEPOSIT STATED ABOVE I5 DUE WITH ACCEPTANCE OF THIS PROPOSAL.You WILL BE BILLED NET 30 AS EQUIPMENT IS DEUVERED TO SENTRY,WITH THE BALANCE DUE UPON COMPLETION. A CANCELLATION OR RESTOCKING CHARGE OF 40%MAY BE ASSESSED ON CANCELLED ORDERS. SPECIAL ORDER ITEMS MAY CARRY UP TO 100%CANCELLATION/RESTOCKING FEE BASED ON FACTORY RETURN POLICIES. ACTUAL SALES AND USE TAX VARY. CUSTOMER IS RESPONSIBLE FOR CHANGES REQUIRED BY LOCAL TAX JURISDICTION. INVOICES NOT PAID WITHIN THE TERMS OF THIS PROPOSAL ARE SUBJECT TO SERVICE CHARGES AT THE RATE OF 2.0%PER MONTH. IN THE EVENT OUTSIDE MEDIATION IS NECESSARY FOR THE COLLECTION OF AN UNPAID INVOICE,THE CUSTOMER IS RESPONSIBLE FOR COLLECTION COSTS AND REASONABLE ATTORNEY'S FEES. WARRANTY COMMENCES ON THE DATE SKIDATA RECEIVES MATERIALS FROM THE PARTS SUPPLIER UNLESS OTHERWISE SPECIFICALLY DEFINED. SUPPORT FOR MANUFACTURER'S WARRANTY I5 PROVIDED DURING BUSINESS HOURS WITH A HOTLINE(REMOTE)SUPPORT OF UP TO 15 MINUTES DURING BUSINESS HOURS. FURTHER SUPPORT SERVICES BY AGREEMENT ONLY. ONLY TRAINED AND CERTIFIED USERS OF THE SUPPORTED SOFTWARE VERSION CAN LOG AND RECEIVE WARRANTY SUPPORT. BENEFICIAL USE OF THE SYSTEM BY CUSTOMER CONSTITUTES ACCEPTANCE OF THE RATES,ADMINISTRATION OF ALL RATE CHANGES IS THE SOLE RESPONSIBILITY OF THE CUSTOMER. SKIDATA IS ABLE TO PROVIDE ADDITIONAL PROFESSIONAL SERVICES ON A TIME AND MATERIALS BASIS AT AN HOURLY RATE IS$250,SUBJECT TO CHANGE FROM TIME TO TIME,PAYABLE THIRTY(30)DAYS FROM RECEIPT OF INVOICE.CUSTOMER AGREES TO PAY THE ANNUAL OR ONGOING SOFTWARE LICENSING FEES PER THIS PROPOSAL WHEN DUE. THE FOLLOWING ITEMS TO BE AGREED TO REFER TO SEPARATE DOCUMENTS AVAILABLE FOR REVIEW: 1.A CONDITION OF CONFIRMING THE SCHEDULE YOUR PROJECT FOR INSTALLATION IS RECEIPT OF THE PROJECT DEPOSIT. THE AUTHORIZATION OF THIS DOCUMENT INCLUDES A REQUIREMENT TO PROVIDE DETAILS OF THE PROJECT'S BILL TO CONTACT,ACCOUNTS PAYABLE CONTACT,SITE OWNER AND LENDER AS APPLICABLE. 2. CUSTOMER COVENANTS AND AGREES THAT IT WILL FULLY AND STRICTLY COMPLY WITH THE LICENSING AND PCI ACKNOWLEDGEMENTS AND WITH ALL PROTOCOLS AND LICENSES OUTLINED IN THE ACKNOWLEDGEMENT DOCUMENTS,AS THEY MAY BE AMENDED FROM TIME TO TIME. PROJECT AUTHORIZATION SIGNATURE: SIGNATURE: NAME: NAME: TITLE: TITLE: ORGANIZATION: ORGANIZATION: SKIDATA,INC Commercial in Confidence SKIDATA INC—08/28/2019 Page 10 of 11 Page 805 of 2557 SK117ATA 4.0 TERMS OF WARRANTY SKIDATA INC AND SENTRY CONTROL SYSTEMS LLC, WHOLLY OWNED BY SKIDATA INC {"SKIDATA") WARRANTS THAT ALL SKIDATA MANUFACTURED PARKING AND REVENUE CONTROL SYSTEMS {PARCS) PROVIDED BY SKIDATA AND DELIVERED HEREUNDER WILL BE FREE OF li DEFECTS IN MATERIAL AND WORKMANSHIP FOR A PERIOD OF 1 YEAR UNLESS COVERED BY AN EXTENDED WARRANTY AGREEMENT. ALL OTHER SUPPLIED PRODUCTS ARE WARRANTED IN ACCORDANCE WITH THAT MANUFACTURER'S TERMS. THE PURCHASER SHALL BE OBLIGATED TO PROMPTLY REPORT ANY FAILURE TO CONFORM TO THIS WARRANTY,IN WRITTEN COMMUNICATION WITHIN SAID PERIOD,WHEREUPON SKIDATA SHALL,AT ITS OPTION,CORRECT SUCH NONCONFORMITY,BY SUITABLE REPAIR TO SUCH PRODUCT OR,FURNISH REPLACEMENTS PARTS PROVIDED THE PURCHASER HAS STORED,INSTALLED, MAINTAINED AND OPERATED SUCH PRODUCT IN ACCORDANCE WITH GOOD INDUSTRY PRACTICES AND HAS COMPLIED WITH SPECIFIC RECOMMENDATIONS OF SKIDATA. SKIDATA SHALL NOT BE LIABLE FOR ANY REPAIRS,REPLACEMENTS,OR ADJUSTMENTS TO THE PRODUCT OR ANY COSTS OF LABOR PERFORMED BY THE PURCHASER OR OTHERS WITHOUT SKIDATA PRIOR WRITTEN CONSENT.THE EFFECTS OF ACCIDENT,CORROSION,VANDALISM,IMPROPER USE OR INSTALLATION,ANY ACT OF GOD AND NORMAL WEAR AND TEAR ARE SPECIFICALLY EXCLUDED. THE PURCHASER SHALL NOT CONTINUE TO OPERATE PRODUCT WHICH IS CONSIDERED TO BE DEFECTIVE WITHOUT FIRST NOTIFYING SKIDATA IN WRITTEN COMMUNICATION OF ITS INTENTIONS TO DO SO.ANY SUCH USE OF PRODUCT WILL BE AT THE PURCHASERS'SOLE RISK AND LIABILITY. A SIGNATURE BELOW INDICATES THE PURCHASER'S ACCEPTANCE OF THESE TERMS AND THAT THE EFFECTIVE DATE OF THE WARRANTY IS EITHER THE FIRST DAY OF BENEFICIAL USE OF THE SYSTEM OR SUBSTANTIAL COMPLETION,WHICHEVER IS FIRST FOR THE PRODUCT. A WARRANTY DOCUMENT ILLUSTRATING THE EFFECTIVE DATES WILL BE ISSUED TO THE PURCHASER BY SKIDATA FOR ADDITIONAL GUIDANCE ONLY. AT ANY TIME, IF THE PURCHASER RENOUNCES THE USE OF "PROTECT.CARE" ANTI-VIRUS, THE PURCHASE EXPLICITLY ACKNOWLEDGES THAT i SKIDATA WILL NOT INSTALL VIRUS PROTECTION AND IS NOT LIABLE FOR ANY DAMAGE CAUSED BY LACK OF VIRUS PROTECTION.THE PURCHASER IS THEREFORE RESPONSIBLE FOR THE INSTALLATION AND UPDATING OF THE NECESSARY VIRUS PROTECTION. • CONSUMABLE ITEMS ARE SPECIFICALLY EXCLUDED FROM WARRANTY,THESE INCLUDE THERMAL PRINT HEADS AND UPS BATTERIES. SOFTWARE CONDITIONS THE SOFTWARE CONDITIONS SHALL APPLY IN ADDITION TO SKIDATA's TERMS&CONDITIONS.SUBJECT MATTER OF THESE SOFTWARE CONDITIONS 15 THE GRANTING OF LICENSES FOR SOFTWARE AND THE ACKNOWLEDGEMENT OF THE PCI DSS/PA DSS SECURE IMPLEMENTATION GUIDE.THE SOFTWARE CONDITIONS IN THEIR CURRENT VERSION AT THE TIME OF SUPPLY ALSO APPLY TO CURRENT AND I FUTURE UPDATES,UPGRADES,SUPPLEMENTS AND SUPPORT SERVICES.SKIDATA UNIVERSAL SOFTWARE LICENSE AGREEMENT AND PCI DSS PA DSS SECURE IMPLEMENTATION GUIDE,AND OTHER TERMS ARE SPECIFIED IN DETAIL UNnER THE FOLLOWING LINKS: SKIDATA UNIVERSAL SOFTWARE UCENSE AGREEMENT:https://tinyurl.com/y77sfn92 PCI DSS/PA DSS SECURE IMPLEMENTATION GUIDE:https://tinyurl.com/y84nf68r SKIDATA STANDARD HARDWARE,HOSTING AND CONSULTANCY TERMS:https://tinyurI.COM/Va2thmu WITH SIGNING OF THESE TERMS AND CONDITIONS IT IS INDICATED THAT ALSO THE TERMS PRESENTED WITHIN THE SKI DATA UNIVERSAL SOFTWARE LICENSE AGREEMENT AND THE PCI DSS/PA DSS SECURE IMPLEMENTATION GUIDE HAS BUN READ,ACKNOWLEDGED AND AGREED TO. • ACKNOWLEDGEMENT i SIGNATURE: Commercial in Confidence SKIDATA INC—08/28/2019 11 Page 806 of 2557 ADDITIONAL MAINTENANCE COST BY GARAGE FOR LPR MAINTENANCE AND WARRANTY Ma ntenance Cost Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 TOTAL G1 -7th St $ 1,225.00 $ 2,100.00 $ 3,150.00 $ 3,500.00 $ 3,675.00 $ 3,850.00 $ 17,500.00 G2-12th St $ 613.00 $ 1,050.00 $ 1,575.00 $ 1,750.00 _ $ 1,838.00 $ 1,925.00 $ 8,751.00 G3- 13th St $ 613.00 $ 1,050.00 $ 1,575.00 $ 1,750.00 $ 1,838.00 $ 1,925.00 r $ 8,751.00 G4- 16th St $ 1,838.00 $ 3,150.00 $ 4,725.00 $ 5,250.00 ' $ 5,513.00 $ 5,775.00 $ 26,251.00 G5- 17th St $ 2,756.00 $ 4,725.00 $ 7,088.00 $ 7,875.00 $ 8,269.00 $ 8,663.00 $ 39,376.00 G6-42nd St $ 1,225.00 $ 2,100.00 $ 3,150.00 $ 3,500.00 $ 3,675.00 $ 3,850.00 t $ 17,500.00 G7-City Hal $ 1,225.00 $ 2,100.00 $ 3,150.00 $ 3,500.00 $ 3,675.00 $ 3,850.00 $ 17,500.00_ G8-5th&Mon $ 1,531.00 $ 2,625.00 $ 3,938.00 $ 4,375.00 $ 4,594.00 _ $ 4,813.00 $ 21,876.00 G9-Pennsylenie Ave $ 2,144.00 $ 3,675.00 $ 5,513.00 $ 6,125.00 $ 6,432.00 $ 6,738.00 $ 30,627.00 G10-Sunset Harbor $ 1,225.00 $ 2,100.00 $ 3,150.00 $ 3,500.00 $ 3,675.00 - $ 3,850.00 $ 17,500.00 -o cu o Total $ 14,395.00 $ 24.675.00 5 37.014.00 5 41.125.00 $ 43.184.00 $ 45.239.00 $ 205,632-00 m co 0 ti 0 Iv Ui U1 v EXHIBIT"2" AMENDMENT NO. 2 This Amendment No. 2 (the "Amendment") to the Agreement between the City of Miami Beach and Skidata, Inc. for the Design, Construction, Installation and Maintenance of a Parking Garage Gated Revenue Control System (ITN 2014-170-SW) (the "Agreement") is made and entered into this LG day of ft/t1 2017, by and between the CITY OF MIAMI BEACH, a municipal corporation organized and existing under the laws of the State of Florida (hereinafter referred to as the "City") and SKIDATA, INC. a Delaware corporation, authorized to do business in the state of Florida (hereinafter referred to as the "Contractor"). RECITALS WHEREAS, on September 30, 2015, the Mayor and City Commission adopted Resolution No. 2015-29149, approving execution of an Agreement between the City and Skidata, Inc., pursuant to Invitation to Negotiate (ITN) 2014-170-SW, for a Gated Revenue Control System for the City's parking garages, for an initial term of ten (10) years, with two (2) five (5) year options, at the City's sole discretion; and WHEREAS, the City and Contractor entered into an Agreement, dated October 15, 2015 (the "Agreement"), for the design, construction, installation, and maintenance of a parking garage gated revenue control system, pursuant to ITN 2014-170-SW; and WHEREAS, there is a need for non-warrantied parts and consumable items that are not covered under the maintenance agreement and would be provided by Skidata at a 21% discount from manufacturer's suggested retail price (MSRP); and WHEREAS, there is a need for labor hours for work that is not covered under the maintenance agreement and the costs of these labor hours are outlined in the attached Exhibit A; and WHEREAS, the cost of future software development was not included in the agreement and if needed, will be provided by Skidata at a daily flat fee of$1,500; and WHEREAS, the annual cost associated with these additional items, if needed, are subject to funding availability, as may be approved through the City's budgeting process at the City Commission's sole discre.lon; and WHEREAS, the equipment installation cost in the proposal is for work during regular business hours and the City is seeking after hour and weekend work for the City Hall garage installation; and WHEREAS, the costs for the weekend installation is included in the attached Exhibit B and funding is available in the contingency for the project; and WHEREAS, pursuant to Section 2.5 of the Agreement, the City Manager is authorized to approve the purchase of additional equipment, products, and services (items) to the existing scope of the work, and the parties wish to amendment the Agreement to incorporate these additional items. Page 808 of 2557 1 NOW, THEREFORE, for and in consideration of the conditions and covenants hereinafter contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Exhibit "C" to the Agreement, entitled "Parking and Access Revenue Control System (PARCS) Pricing is hereby amended to add the following new products and costs under the category "OTHER": a. non-warrantied parts and consumable items at a 21% MSRP discount; b. labor hours for work that is not otherwise covered under the maintenance agreement, at the rates set forth in Exhibit A; c. software development cost at a daily flat fee of$1,500; and d. City Hall after hour and weekend installation, at the rates set forth in Exhibit B. 2. All other terms and conditions of the Agreement shall remain in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. IN WITNESS WHEREOF, the City and Contractor have caused this Amendment to be executed by their respective and duly authorized officers the day and year first hereinabove written. CITY: CONTRACTOR: CITY OF MIAMI B��ACH, FLORIDA SKIDATA, INC MINIM. I Jim 'j L. Mor:I- , City Manager Alexander Christi �! Tie/Attu&r .. cam• es/11;�1.r�7 Title Alf Attest: ``` / / Rafa E. ado, City Clerk 0\ B c,Q Is% 11Vi ss ig ature C `'N� : a y# i 1'f irt/C f Date ' i,,.��;• Print Name *1:li�caRP ORATEDM D� 3 /�' . --.. A /, :,,�! Date ,(,1/4 ��y .-i-i-tOV ED AS TO 11 CH 2 CORM &LANGUAGE IL in F:1PINGl$MAMRARAgreement\Skidata Amend 2.docx ? &FOR EXECUTION City cAT.._CL4L-::- 41, Dais Page 809 of 2557 EXHIBITA sKIDATA 3 Harvard Way.Hillsborough.NJ.08844 - 908`-243-0000 K UDELSK I GROUP Support.USA®Skldata.com City of Miami Beach SKIDATA Service Department General Information &Contact Listings Typical service requests include related issues including but limited to; lane equipment operation issues,software issues, computer problems, repairs, damaged equipment replacement,etc. Regular Service Hours: Monday- Friday 8:00 a.m. to 5:00 p.m. Off- Hour Service Hours: Monday- Friday 5:01 p.m.to 7:59 a.m. Saturdays &Sundays: All Day Every reasonable effort will be made to respond to service requests as specified by the City of Miami Beach -Service and M/A Agreement, Service Rates Service Rates - Regular Service Hours $145.00 per hour per hour billed in half hour increments of$77.50 System Engineer Rates- Regular Service Hours $195.00 for the first hour; $195 per hour billed In half hour increments of$97.50 • The above Service Rates apply to on-site and remote support. • Remote rates apply to password changes, issue triaging,creating and/or changing rates/reports. • For password changes,the remote charge is for 15 minutes minimum. • Based on the severity of the service request, It is completely at SKIDATA's discretion to determine the level of remote rates to be billed. After- lour or Emergency Rates Monday thru Friday $180 for the first half hour; $180 per hour thereafter billed in half hour increments of$90.00. Sat.,Sun. and Holidays $390.00 for the first half hour; $390 per hour thereafter billed in half hour increments of$195.00. *NOTE: There is a two hour minimum charge for all after-hour or emergency service requests.* ��..�. __.... ._..—Service Request Contact Numbers To Request Service during Normal Hours: Call 1-(908)-243-0000 x 2 Or e-mail: Support.USAC�Skidata.com To Request Service After-Hours Call 1-(848)-459-7495 Note: To guarantee a response after hours, ALL after-hours service requests MUST go through the after-hours service request line. We cannot guarantee a service response otherwise. Please ensure all attendants and site staff is given the above information to ensure proper response. Page 810 of 2557 EXHIBITS Ki DATA K U i7 E L 9 K I GROUP Rocio Alba Parking administrator City of Miami Beach 1755 Meridian Ave Miami Beach, FL 33139 May 2nd,2017 Re: City of Miami Beach request to change working hours for the G7 Lane conversions to be completed during Non-Standard Business hours.(M—F start after 7PM). All G7, lane specific island conversion labor to be performed during over-night hours and or weekends. (Booth Removal is not included in this proposal, but must be coordinated with this new scope request) G7 Island conversion to be completed in 2 phases. Phase 1: Cost$3047.50 • Removal of 1 Entry& 1 Exit lane of old lane hardware. • Layout and mark for new SKIDATA equipment placements. • Prepare island: Saw cut for new Power and communication conduits where require, saw-cut for new Loop replacement,Install new conduits,loops,back fill and seal open channels. • Pull new cabling as required,Terminate cabling • Mount new hardware,and all related accessories for affected lanes. • Commission for use. • Test lane functions(LAT testing) • Open for public use before proceeding. Phase 2:Cost$3047.50 • Duplicate all phase 1 steps for the remaining 1 Entry and 1 Exit. Total Cost of labor Is$6095.00 Cost analysis: Night work Cost:$22,200.00 • 2 Entry lanes at $3000, ea $6000 • 2 Exit Lanes at$3000. ea $6000 • 8 Loops Installations at$308ea. $2464.00 • Project Management Night resource per Insurance requirement $6000.00 • Removal $1736 for lane equipment Contract day work for G7:$16,105.00 Credit differential: $6095.00 Page 811 of 2557