Agreement with GYM KIDZ, INC. Gott 4- 3 o7a 3
AGREEMENT
BETWEEN THE CITY OF MIAMI BEACH
AND
GYM KIDZ, INC.
FOR
GYMNASTICS PROGRAM INSTRUCTIONAL SERVICES, PURSUANT TO REQUEST
FOR QUALIFICATIONS (RFQ) No. 2019-047-WG
This Professional Services Agreement (Agreement) . is entered into this
13 day of t tie, 2019, between the CITY OF MIAMI BEACH, FLORIDA, a municipal
corporation organized and existing under the laws of the State of Florida, having its principal
offices at 1700 Convention Center Drive, Miami Beach, Florida, 33139 (the "City"), and GYM
KIDZ, INC., a Florida Corporation, whose address is 2038 N.E. 155 Street, North Miami Beach,
Florida 33162 ("Contractor").
SECTION 1
DEFINITIONS
Agreement: This Agreement between the City and Contractor, including any exhibits
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and amendments thereto.
City Manager: The chief administrative officer of the City.
City Manager's
Designee: The City staff member who is designated by the City Manager to
administer this Agreement on behalf of the City. The City Manager's
designee shall be the John Rebar, Department Director.
Contractor: For the purposes of this Agreement, Contractor shall be deemed to be an
independent contractor, and not an agent or employee of the City.
Services: All services, work and actions by the Contractor performed or undertaken
pursuant to the Agreement.
Fee: Amount paid to the Contractor as compensation for Services.
Proposal Documents: Proposal Documents shall mean City of Miami Beach Request for
2019-047-WG for Gymnastics
Qualifications ("RFQ") No. Program y
Instructional Services, together with all amendments thereto, issued by
the City in contemplation of this Agreement (the "RFQ"), and the
Contractor proposal in response thereto ("Proposal"), all of which are
hereby incorporated and made a part hereof; provided, however, that in
the event of an express conflict between the Proposal Documents and
this Agreement, the following order of precedent shall prevail: this
Agreement; the RFQ; and the Proposal.
Risk Manager: The Risk Manager of the City, with offices at 1700 Convention Center
Drive, Third Floor, Miami Beach, Florida 33139; telephone number (305)
673-7000, Ext. 6435; and fax number(305) 673-7023.
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SECTION 2
SCOPE OF SERVICES (SERVICES)
2.1 In consideration of the Fee to be paid to Contractor by the City, Contractor shall provide
the work and services described in Exhibit "A" hereto (the Services). In addition thereto,
Contractor shall provide the Services in adherence with the fee schedule established by the
City, attached and incorporated as Exhibit"B" hereto.
SECTION 3
TERM
3.1 The term of this Agreement(Term) shall commence retroactively, as of July 1, 2019, and
shall have an initial term of two (2) years, with three (3) additional one-year renewal options, to
be exercised at the City Manager's sole option and discretion, by providing Contractor with
written notice of same no less than thirty (30) days prior to the expiration of the initial term, (or of
a renewal option, as the case may be). Continuation of the contract beyond the initial period,
and any option subsequently exercised, is a City prerogative, and not a right of the Contractor.
3.2 During the Term of the Agreement, Contractor shall provide the Services in accordance
with the following schedule:
Contractor will be required to provide City with a written schedule of all classes it intends
to provide within fourteen (14) days of the Effective Date of this Agreement and,
thereafter, at least one month in advance of any new class start date. Classes may be
scheduled Monday through Sunday, at such times and locations deemed appropriate by
both the Contractor and the City; provided, however, that in the event of a dispute
between City and Contractor as to a particular class time and/or location, the City
Manager's decision shall be final and binding upon the parties.
A contract year shall begin on July 1st and end on June 30th of a given year.
Upon thirty (30) days prior written notice to the City Manager and the City's Parks
Director, and upon approval of the City Manager, the fees set forth in Exhibit "B" may
be adjusted annually, effective July 1st of each Contract Year("date of adjustment"), and
affect the Fall Season (September) of the upcoming Contract Year, according to
increases or decreases in the Consumer Price Index, All Urban Consumers (CPI-U) US
City average, Recreation Services, however, in the case of an increase, the annual
maximum adjustment shall not exceed three (3) percent. In the event the Federal
Government increases the minimum wage by more than three percent (3%), the parties
agree to negotiate a reasonable modification to the rates. If the parties cannot reach an
agreement, Contractor may terminate the Agreement upon providing the City with six (6)
months prior written notice. All notifications of adjustments must be made in writing, on
or before June 1St, of the year preceding 'the date of adjustment; otherwise, the
adjustment shall be deemed waived for that particular year.
SECTION 4
CENTER TO BE MANAGED
4.1 The City has employed the Contractor, and Contractor agrees, to operate, manage and
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maintain, the following City-owned recreational facilities (hereinafter such recreational
facility may be referred to as the "Center"):
4.1.1 That certain City-owned recreational facility commonly known as the Gymnastics
Room, located at the Scott Rakow Youth Center, 2700 Sheridan Avenue, Miami '
Beach, Florida 33140
4.2 Contractor herein accepts the Center, including, without limitation, all buildings,
improvements, and fixtures located thereon, in their "as,is" "where is" condition, and
agrees that the City shall have no obligation to improve,,restore, refurbish, or otherwise
incur any expense in improving or changing the condition of the Center at any time
during the Term of this Agreement. Notwithstanding the foregoing, the City shall be
responsible for any structural repairs which the City Manager, in the City Manager's sole
discretion, deems may be necessary including, roof, NC, plumbing and electrical
repairs, unless caused as a result of the negligence of the Contractor. The City will not
be responsible for any interruption of access or use of the Center.
SECTION 5
PERSONNEL
5.1 Personnel Background Checks.
Contractor shall comply with the requirements of Sections 435.04, 1012.32 and
1012.465, Florida Statutes, requiring that only those employees who have successfully
passed the background screening required by the referenced statutes, and who meet
the standards established by the statutes, be allowed access to the Center and/or
allowed to perform services under this Agreement. This requirement shall also extend to
all Contractor representatives, agents, independent contractors, sub-contractors, or
volunteers (such employees, representatives, agents, independent contractors, sub-
contractors, or volunteers of Contractor shall be collectively referred to herein as
"Personnel") performing duties under this Agreement.
The Personnel shall undergo the aforestated background screening and a drug
screening, as well as a credit history check for those positions that require the handling
of money (collectively referred to herein as "Background Check Process") prior to
entering the Center to begin employment and/or deliver services. The Background
Check Process will be conducted by the City of Miami Beach Human Resources
Department. Contractor will bear the cost, (currently estimated at approximately $82.50
per employee, but subject to change from time to time), of acquiring the required
Background Check Process, and any fee imposed by the Florida Department of Law
• Enforcement to maintain the records related to the background screening provided with
respect to Contractor and its Personnel. Employment may be contingent upon
satisfactory results as determined by the City.
The Personnel shall not be permitted to work'at the Center until such time as the
Background Check Process has been completed and the Personnel cleared to
perform duties under this Agreement. If any Personnel is away from the job for a
period of 45 or more days, the City will require a new Background Check Process.
Contractor agrees to require all of its Personnel to notify the Contractor and the City of
any arrest(s) or conviction(s) of any offense within 24 hours of its occurrence. Contractor
further agrees to immediately notify the City upon becoming aware that one of its
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Personnel, who was previously certified as completing the Background Check Process,
is subsequently arrested or convicted of any disqualifying offense. Failure by
Contractor to notify the City of such arrest or conviction within 24 hours of being
put on notice shall constitute a material breach of this Agreement entitling the
City to terminate this Agreement immediately, without further liability to the City
In connection with the performance of its responsibilities hereunder, Contractor may hire
Personnel (as defined in Subsection 5.1 herein), who will be the Personnel of the
Contractor and not of the City, and who will be subject to a background Check Process,
as set forth in Subsection 5.1 herein, at the expense of the Contractor. Contractor shall
provide an adequate number of Personnel and man-hours in order to perform the
services required under this Agreement to the satisfaction of the City. Contractor shall
select the number, function, qualifications (as stated in the Job Descriptions provided in
the attached Exhibit "C"), compensation, including benefits (if any), and may, at its
discretion and at any time, adjust or revise the terms and conditions relating to such
Personnel, in order to ensure an adequate number of Personnel and man-hours to the
satisfaction of the City. Contractor must provide the City with a complete list of
employees including but not limited to: name, contact phone number, certifications,
email addresses, positions held and duties.
5.2 The Contractor agrees that all personnel for the Center, shall maintain membership and
be certified in the following areas during the contract term:
USAG (U101 Safety and Risk Management Certification
USAG (U100) Fundamental Gymnastics Instruction Course Certification
USAG (U110) Safe Sport Course Certification
CPR/First Aid
Contractor is responsible for maintaining all certifications for him/herself and all its
employees. Contractor shall provide documentation, on a yearly basis, of current
certifications of each staff member.
There must be onsite management by the Contractor at the Center during operating
hours. �
5.3 Contractor's Personnel shall wear clean appropriate apparel to include uniforms/name
tags, such that Center patrons carr easily identify Contractor and its Personnel. All
Personnel furnished to the City of Miami Beach must be uniformed. Each uniform shall
display Contractor's name and logo, which logo shall be subject to approval by the City.
Uniforms must be provided at the Contractor's expense and may not be charged to an
employee or deducted from an employees' paycheck, therefore reducing the hourly pay
rate to less than the living wage rate required under_the City's Living Wage Ordinance, as
same may be amended from time to time.
5.4 All Personnel shall observe all the graces of personal grooming. The Contractor shall
hire Personnel to work in its operation who are neat, clean, qualified and efficient and
shall comport themselves in a professional and courteous manner and be in conformity
with the City's Customer Service standards, as set forth in the attached Exhibit "D". If
the City deems it appropriate, the Contractor and its Personnel may be required to
attend Customer Service training as conducted by the City. If Contractor materially fails
to comply with these provisions, the City may send notice of default. The Contractor
shall have an experienced manager or managers overseeing the Center-and related
operations at all times the Center are open to the general public.
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SECTION 6
CENTER HOURS, PROGRAMS, PAYMENTS AND REGISTRATIONS
6.1 Current Center hours are as follows:
Monday 2:00 PM to 8:00 PM
Tuesday 2:00 PM to 8:00 PM
Wednesday 2:00 PM to 8:00 PM
Thursday 2:00 PM to 8:00 PM
Friday No Classes
Saturday 9:00 AM to 12:00 PM
Sunday 9:00 AM to 12:00 PM
Contractor and its employees shall, at all times, be prompt in opening the Center for
business at the scheduled time each day. Contractor's responsibilities and duties may
include, but are not limited to, checking class/program/activity rosters for registered
participants; monitoring the Center during hours of operation; addressing and controlling
inappropriate behavior or patrons and visitors; assisting a patron by providing answers to
questions regarding programs, events, etc.; and, managing the Center in a pleasant,
efficient and effective manner.
6.2 All attendees participating in any authorized Gymnastics program, activity or camp, must
be registered with and make payment to the Contractor through the use of a registration
software system acceptable to the City. All program, camp and/or activity registrations
for participation in an authorized Gymnastics program(as agreed to by the Parks and
Recreation Director, or his/her designee, and the Contractor shall be paid directly to the
Contractor.
Ticket sales for performances, costs of participant uniforms and applicable competition
fees shall be paid directly to the Contractor.
The term "gross revenue" shall include all monies received from Gymnastics services
provided by the Contractor as agreed to by the City. Payment to the City will be
calculated based on monies collected by the Contractor. The Contractor shall make
remittance on a per session/semester basis. Payment to the City will be made no later
than thirty (30) days from the end of the session/semester. Contractor must submit a
detailed financial report outlining the revenues and registrations collected for each
session/semester for the corresponding payment due to the City.
The Contractor agrees to establish an effective inventory system, keep accurate books
and records in accordance with recognized accounting procedures and to keep and
preserve all such complete and true records in the City of Miami Beach for a period of
two (2) years following the end of each contract year. All such books maintained by the
Gymnastics Director shall be available for inspection by the City or its agents without
- notice.
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SECTION 7
MARKETING
7.1 Contractor shall establish and implement an advertising and marketing plan at its sole
expense. All advertising and marketing materials, including but not limited to, flyers, articles,
etc., must be pre-approved by the Parks and Recreation Director or his/her designee.
SECTION 8
PROPERTY AND MAINTENANCE
8.1 The Contractor shall,_ at all times, take precautions to avoid any damage or loss to the
gymnastics equipment at the Center ("City's Equipment"). The Contractor agrees to
reimburse the City for any repairs to the Center or the City's Equipment that are a result
of negligence, unsafe, careless, etc., actions on the part of the Contractor or his/her
staff. The CONTRACTOR agrees to purchase any additional gymnastics equipment
and/or supplies (Contractor's Equipment") that are not already located in the Gymnastics
Room of the Scott Rakow Youth Center. Contractor shall keep an inventory of all
Contractor's Equipment purchased during the Term of the Agreement and notify the City
within thirty (30) days of each purchase. At the conclusion of this Agreement, Contractor
shall be permitted to retain any and all equipment and supplies purchased by it
hereunder.
8.2 Contractor shall replace or repair to the City's satisfaction any loss or damage caused by
Contractor, and/or its staff at the Contractor's expense..
8.3 Contractor shall adhere at all times to all safety concerns regarding employees and
visitors to the facility.
8.4 Contractor shall be responsible for preventative maintenance inspections, and reporting
and supervising daily maintenance of the Gymnastics Room, including the City's
Equipment and Contractor's Equipment. The City may ask for copies of maintenance
reports at its discretion. Contractor shall initiate the scheduled preventative maintenance
requirements for upkeep and/or repair of the Gymnastics Room equipment. The
Contractor will be responsible for corrective actions when identified within a reasonable
amount of time based on industry standards for such repairs, or immediate corrective
action shall be taken when it addresses life safety issues.
SECTION 9
FINES AND PENALTIES
9.1 The City reserves the right to levy fines against the Contractor when the City determines
that Contractor is not meeting the necessary work requirements. The following table
below depicts areas where fines will be levied:
Work Activity Grace Period
Quality of Operations 24 hours
Personnel Shortages 4 hours
Personnel Dress Code 8 hours
Equipment Deficiencies 72 hours
Supplies 8 hours
Program Management 24 hours
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•
Communications 48 hours
Life Safety Maintenance 2 hours
Fines for failures to complete corrective action for any of the work activities listed above
are as follows:
- $100 after failing to complete corrective action after two (2) notifications
- $200 after three (3) notifications
- $500 after four(4) notifications
If additional time is required to complete corrective action, a written request must be
submitted for approval to the City prior to the end of the grace period; however the total
time granted to complete the corrective action shall not exceed thirty (30) days. The
basis for the implementation of fines and penalties includes but is not limited to the
following:
a. Quality of Operations — Inability to provide service in a workmanlike and
, professional manner; failure to conform to professional and industry
standards; and unable to provide maintenance services in a manner in
clean orderly and safe condition.
b. Personnel Shortages — Failure to provide a staffing plan that meets the
maintenance coverage requirements of the service area, and/or failure to
provide the necessary on-site personnel in accordance to the staffing plan
approved by the City
c. Personnel Dress Code — Failure of employees to meet uniform
requirements, including wearing clean uniforms.
d. Equipment Deficiencies — Inability to fully operate; in non-functional
condition; in state of disrepair and or visibly damaged; lacking
maintenance; and not generally maintained and in clean condition.
e. Supplies — Failure to provide the supplies necessary for the proper
execution of the program or maintenance service specified.
f. Program Management - Failure to implement a comprehensive
management program to respond to City and/ or stakeholder requests for
services and maintenance issues covered by the Contract.
g. Communications — Failure to submit an approved communications plan
addressing routine, scheduled, and emergency maintenance and repair
activities, and failure to provide timely notifications as previous
prescribed.
h. Safety Regulations — Failure to adhere to OSHA's most recently
published Safety and Health Regulations and general Occupational
Safety and Health Standards.
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SECTION 10
• FEE
10.1 In consideration of the Services to be provided pursuant to this Agreement, the
Contractor shall, at the conclusion of every class session, pay the City 20% of all fees collected
by the Contractor from the program participants with the exception of registration and
shall retain 80% of all fees collected bythe Contractor from the
competition fees. Contractor
p
program participants. Contractor shall retain 100% of the registration and competition fees. The
Contractor shall provide the City with payment, along with session rosters, which will include
each participant residency information, and proof of individual payments, all of which must be
submitted to the City no later than thirty(30) days from the end of the session/semester.
SECTION 11
TERMINATION
11.1 TERMINATION FOR CAUSE
If the Contractor shall fail to fulfill in a timely manner, or otherwise violates, any of the
covenants, agreements, or stipulations material to this Agreement, the City, through its City
Manager, shall thereupon have the right to terminate this Agreement for cause. Prior to
exercising its option to terminate for cause, the City shall notify the Contractor of its violation of
the particular term(s) of this Agreement, and shall grant Contractor ten (10) days to cure such
default. If such default remains uncured after ten (10) days, (unless such breach relates to the
work activities referenced in Section 9.1, and cannot be cured within 10 days and Contractor
has notified City as provided for in Section 9.1 that it requires additional time to comply), not to
exceed a total of thirty(30) days, the City may terminate this Agreement without further notice to
Contractor. Notwithstanding the foregoing, if the default is of a nature that cannot be cured,
such as engaging in fraudulent conduct or making a material misrepresentation of fact, no cure
period shall be required and the City Manager may terminate this Agreement immediately,
effective upon Grantee receiving the City's written notification. Upon termination, the City shall
be fully discharged from any and all liabilities, duties, and terms arising out of, or by virtue of,
this Agreement.
Notwithstanding the above, the Contractor shall not be relieved of liability to the City for
damages sustained by the City by any breach of the Agreement by the Contractor. The City, at
its sole option and discretion, shall be entitled to,bring any and all legal/equitable actions that it
deems to be in its best interest in order to enforce the City's rights and remedies against
Contractor. The City shall be entitled to recover all costs of such actions, including reasonable
attorneys'fees.
11.2 TERMINATION FOR CONVENIENCE OF THE CITY
THE CITY MAY ALSO, THROUGH ITS CITY MANAGER, AND FOR ITS
CONVENIENCE AND WITHOUT CAUSE, TERMINATE THE AGREEMENT AT ANY
TIME DURING THE TERM BY GIVING WRITTEN NOTICE TO CONTRACTOR OF
SUCH TERMINATION; WHICH SHALL BECOME EFFECTIVE WITHIN THIRTY (30)
DAYS FOLLOWING RECEIPT BY THE CONTRACTOR OF 'SUCH NOTICE.
ADDITIONALLY, IN THE EVENT OF A PUBLIC HEALTH, WELFARE OR SAFETY
CONCERN, AS DETERMINED BY THE CITY MANAGER, IN THE CITY MANAGER'S
SOLE DISCRETION, THE CITY MANAGER, PURSUANT TO A VERBAL OR
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WRITTEN NOTIFICATION TO CONTRACTOR, MAY IMMEDIATELY SUSPEND THE
SERVICES UNDER THIS AGREEMENT FOR A TIME CERTAIN, OR IN THE
ALTERNATIVE, TERMINATE THIS AGREEMENT ON A GIVEN DATE. IF THE,
AGREEMENT IS TERMINATED FOR CONVENIENCE BY THE CITY, CONTRACTOR
SHALL BE PAID FOR ANY SERVICES SATISFACTORILY PERFORMED UP TO THE
DATE OF TERMINATION; FOLLOWING WHICH THE CITY SHALL BE DISCHARGED
FROM ANY AND ALL LIABILITIES, DUTIES, AND TERMS ARISING OUT OF, OR BY
VIRTUE OF, THIS AGREEMENT.
11.3 TERMINATION FOR INSOLVENCY
The City also reserves the right to terminate the Agreement in the event the Contractor is
placed either in voluntary or involuntary bankruptcy or makes an assignment for the benefit of
creditors. In such event, the right and obligations for the parties shall be the same as provided
for in Section 5.2.
SECTION 12
INDEMNIFICATION AND INSURANCE REQUIREMENTS
12.1 INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City of Miami Beach and its officers,
employees, agents, and contractors, from and against any and all actions (whether at law or in
equity), claims, liabilities, losses, and expenses, including, but not limited to, attorneys' fees and
costs, for personal, economic or bodily injury, wrongful death, loss of or damage to property,
which' may arise or be alleged to have arisen from the negligent acts, errors, omissions or other
wrongful conduct of the Contractor, its officers, employees, agents, contractors, or any other
person or entity acting under Contractor's control or supervision, in connection with, related to,
or as a result of the Contractor's performance of the Services pursuant to this Agreement. To
that extent, the Contractor shall pay all such claims and losses and shall pay all such costs and
judgments which may issue from any lawsuit arising from such claims and losses, and shall pay
all costs and attorneys' fees expended by the City in the defense of such claims and losses,
including appeals. The Contractor expressly understands and agrees that any insurance
protection required by this Agreement or otherwise provided by the_Contractor shall in no way
limit the Contractor's responsibility to indemnify, keep and save harmless and defend the City or
its officers, employees, agents and instrumentalities as herein provided.
The parties agree that one percent (1%) of the total compensation to Contractor for
performance of the Services under this Agreement is the specific consideration from the City to
the Contractor for the Contractor's indemnity agreement. The provisions of this Section 12.1 'I
and of this indemnification shall survive termination or expiration of this Agreement.
12.2 INSURANCE REQUIREMENTS
The Contractor shall maintain and carry in full force during the Term, the following insurance:
1. Contractor General Liability, in the amount of$1,000,000; r-
2.
2. Automobile Liability- $1,000,000 each occurrence-owned/non-owned/hired automobiles
included.
3. Workers Compensation & Employers Liability, as required pursuant to Florida Statutes.
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The insurance must be furnished by insurance companies authorized to do business in the
State of Florida. All insurance policies must be issued by companies rated no less than "B+" as
to management and not less than "Class VI" as to strength by the latest edition of Best's
Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent.
All of Contractor's certificates shall contain endorsements providing that written notice shall be
given to the City at least thirty (30) days prior to termination, cancellation or reduction in
coverage in the policy. The insurance certificates for General Liability shall include the City as
an additional insured and shall contain a waiver of subrogation endorsement.
Original certificates of insurance must be submitted to the City's Risk Manager for approval
(prior to any work and/or services commencing) and will be kept on file in the Office of the Risk
Manager. The City shall have the right to obtain from the Contractor specimen copies of the
insurance policies in the event that submitted certificates of insurance are inadequate to
ascertain compliance with required coverage.
The Contractor is also solely responsible for obtaining and submitting all insurance certificates
for any sub-contractors.
Compliance with the foregoing requirements shall not relieve the Contractor of the liabilities and
obligations under this Section or under any other portion of this Agreement.
The Contractor shall not commence any work and or services pursuant to this Agreement until
all insurance required under this Section has been obtained and such insurance has been
approved by the City's Risk Manager.
SECTION 13
LITIGATION JURISDICTIONNENUE/JURYTRIAL WAIVER
This Agreement shallbeconstrued in accordance with the laws of the State of Florida. This
Agreement shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary
by either party with respect to the enforcement of any or all of the terms or conditions herein,
exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By
entering into this Agreement, Contractor and the City expressly waive any rights either party
may have to a trial by jury of any civil litigation related to or arising out of this Agreement.
SECTION 14
LIMITATION OF CITY'S LIABILITY
The City desires to enter into this Agreement only if in so doing the City can place a limit on the
City's liability for any cause of action, for money damages due to an alleged breach by the City !I
of this Agreement, so that its liability for any such breach never exceeds the sum of $10,000.
Contractor hereby expresses its willingness to enter;into this Agreement with Contractor's
recovery from the City for any damage action for breach of contract to be limited to a maximum
amount of$10,000.
Accordingly, and notwithstanding any other term or condition of this Agreement, Contractor
hereby agrees that the City shall not be liable to the Contractor for damages in an amount in
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excess of $10,000 for any action or claim for breach of contract arising out of the performance
or non-performance of any obligations imposed upon the City by this Agreement.
Nothing contained in this section or elsewhere in this Agreement is in any way intended to be a
waiver of the limitation placed upon the City's liability, as set forth in Section 768.28, Florida
Statutes.
SECTION 15
DUTY OF CARE/COMPLIANCE WITH APPLICABLE LAWS/PATENT RIGHTS; COPYRIGHT;
AND CONFIDENTIAL FINDINGS
15.1 DUTY OF CARE
With respect to the performance of the work and/or service contemplated herein, Contractor
shall exercise that degree of skill, care, efficiency and diligence normally exercised by
reasonable persons and/or recognized professionals with respect to the performance of
comparable work and/or services.
15.2 COMPLIANCE WITH APPLICABLE LAWS
In its performance of the work and/or services, Contractor shall comply with all applicable laws,
ordinances, and regulations of the City, Miami-Dade County, the State of Florida, and the
federal government, as applicable.
15.3 WORK PRODUCT/CONFIDENTIAL FINDINGS/PARTICIPANT RECORDS
Any work product arising out of this Agreement, as well as all information specifications, data
and findings, are intended to be the property of the City and shall not otherwise be made public
and/or disseminated by Contractor, without the prior written consent of the City Manager,
excepting any information, records etc. which are required to be disclosed pursuant to Court
Order and/or Florida Public Records Law.
Contractor understands and agrees that it is subject to all laws relating to the confidentiality of
the information and records of the minors who participate in the gymnastics program.
Contractor agrees to regard all participant information as confidential and will not disclose the
participant information to any third party.
SECTION 16
GENERAL PROVISIONS
16.1 MAINTENANCE AND EXAMINATION OF RECORDS
Contractor shall maintain current, accurate, and complete financial records on an accrual basis
of accounting related to its operations pursuant to this Agreement. Systems and procedures
used to maintain these records shall include a system of internal controls and all accounting
records shall be maintained in accordance with generally accepted accounting principles and
shall be open to inspection and audit, but not photocopying, by the City Manager upon
reasonable prior request and during normal business hours. Such records and accounts shall
include a breakdown of revenues, expenses, and profit and loss statements. Contractor shall
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maintain accurate receipt-printing cash registers or a like alternative at the Center which will
record and show the payment for every sale made or service provided at the Center; and such
other records shall be maintained as would be reasonably required by an independent CPA in
order to audit a statement of annual revenues and profit and loss statement pursuant to
generally accepted accounting principles.
16.2 AUDIT AND INSPECTIONS
Upon reasonable verbal or written notice to Contractor, and at any time during normal
business hours (i.e. 9AM — 5PM, Monday through Fridays, excluding nationally recognized
holidays), and as often as the City Manager may, in his/her reasonable discretion and
judgment, deem necessary, there shall be made available to the City Manager, and/or such
representatives as the City Manager may deem to act on the City's behalf, to audit, examine,
and/ or inspect, any and all other documents and/or records relating to all matters covered by
this Agreement. Contractor shall maintain any and all such records at its place of business at
the address set forth in the "Notices" section of this Agreement.
16.3 ASSIGNMENT, TRANSFER OR SUBCONTRACTING
Contractor shall not subcontract, assign, or transfer all or any portion of any work and/or
service under this Agreement without the prior written consent of the City Manager, which
consent, if given at all, shall be in the Manager's sole judgment and discretion. Neither this
Agreement, nor any term or provision hereof, or right hereunder, shall be assignable unless as
approved pursuant to this Section, and any attempt to make such assignment (unless
approved) shall be void.
16.4 PUBLIC ENTITY CRIMES
Prior to commencement of the Services, the Contractor shall file a State of Florida Form PUR
7068, Sworn Statement under Section 287.133(3)(a) Florida Statute on Public Entity Crimes
with the City's Procurement Division.
16.5 NO DISCRIMINATION
In connection with the performance of the Services, the Contractor shall not exclude from
participation in, deny the benefits of, or subject to discrimination anyone on the grounds of
race, color, national origin, sex, age, disability, religion, income or family status.
Additionally, Contractor shall comply fully with the City of Miami Beach Human Rights
Ordinance, codified in Chapter 62 of the City Code, as may be amended from time to time,
prohibiting discrimination in employment, housing, public accommodations, and public
services on account of actual or perceived race, color, national origin, religion, sex,
intersexuality,„gender identity, sexual orientation, marital and familial status, age, disability,
ancestry, height, weight, domestic partner status, labor organization membership, familial
situation, or political affiliation.
16.6 CONFLICT OF INTEREST
Contractor herein agrees to adhere to and be governed by all applicable Miami-Dade County
Conflict of Interest Ordinances and Ethics provisions, as set forth in the Miami-Dade County
Code, as may be amended from time to time; and by the City of Miami Beach Charter and
� I
12
Code, as may be amended from time to time; both of which are incorporated by reference as if
fully set forth herein.
Contractor covenants that it presently has no interest and shall not acquire any interest,
directly or indirectly, which could conflict in any manner or degree with the performance of the
Services. Contractor'further covenants that in the performance of this Agreement, Contractor
shall not employ any person having any such interest. No member of or delegate to the
Congress of the United States shall be admitted to any share or part of this Agreement or to
any benefits arising therefrom.
16.7 CONTRACTOR'S COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW
(A) Contractor shall comply with Florida Public Records law under Chapter 119, Florida
Statutes, as may be amended from time to time.
(B) ,The term "public records" shall have the meaning set forth in Section 119.011(12), which
means all documents, papers, letters, maps, books, tapes, photographs, films, sound
recordings, data processing software, or other material, regardless of the physical form,
characteristics, or means of transmission, made or received pursuant to law or
ordinance or in connection with the transaction of official business of the City.
(C) Pursuant to Section 119.0701 of the Florida Statutes, if the Contractor meets the it
definition of"Contractor" as defined in Section 119.0701(1)(a), the Contractor shall:
(1) Keep and maintain public records required by the City to perform the service;
(2) Upon request from the City's custodian of public records, provide the City With a
copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes or as otherwise provided by law;
(3) Ensure that public records that are exempt or-confidential and exempt from
public records disclosure requirements are not disclosed, except as authorized
by law, for the duration of the contract term and following completion of the
Agreement if the Contractor does not transfer the records to the City;
(4) Upon completion of the Agreement, transfer, at no cost to the City, all public
records in possession of the Contractor or keep and maintain public records
required by the City to perform the service. If the Contractor transfers all public
records to the City upon completion of the Agreement, the Contractor shall _
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Contractor keeps and
maintains public records upon completion of the Agreement, the Contractor shall
meet all applicable requirements for retaining public records. All records stored
electronically must be provided to the City, upon request from the City's
custodian of public records, in a format that is compatible with the information
technology systems of the City.
(D) REQUEST FOR RECORDS; NONCOMPLIANCE.
(1) A request to inspect or copy public records relating to the City's contract for
services must be made directly to the City. If the City does not possess the
requested records, the City shall immediately notify the Contractor of the request,
and the Contractor must provide the records to the City or allow the records to be
inspected or copied within a reasonable time.
13
(2) Contractor's failure to comply with the City's request for records shall constitute a
breach of this Agreement, and the City, at its sole discretion, may: (1) unilaterally
terminate the Agreement; (2) avail itself of the remedies set forth under the
Agreement; and/or(3) avail itself of any available remedies at law or in equity.
(3) A Contractor who fails to provide the public records to the City within a
reasonable time may be subject to penalties under s. 119.10.
(E) CIVIL ACTION.
(1) If a civil action is filed against a Contractor to compel production of public records
relating to the City's contract for services, .the court shall assess and award
against the Contractor the reasonable costs of enforcement, including
reasonable attorneys' fees, if:
a. The court determines that the Contractor unlawfully refused to comply with
the public records request within a reasonable time; and
b. At least 8 business days before filing the action, the plaintiff provided written
notice of the public records request, including a statement that the
Contractor has not complied• with the request, to the City and to the
Contractor.
(2) A notice complies with subparagraph (1)(b) if it is sent to the City's custodian of
public records and to the Contractor at the Contractor's address listed on its
contract with the City or to the Contractor's registered agent. Such notices must
be sent by common carrier delivery service or by registered, Global Express
Guaranteed, or certified mail, with postage or shipping paid by the sender and
with evidence of delivery, which may be in an electronic format.
(3) A Contractor who complies with a public records request within 8 business days
after the notice is sent is not liable for the reasonable costs of enforcement.
(F) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
' CONTRACTOR'S DUTY TO . PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY OF MIAMI BEACH
ATTENTION: RAFAEL E. GRANADO, CITY CLERK
1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA 33139 .
E-MAIL: RAFAELGRANADO(c�MIAMIBEACHFL.GOV
PHONE: 305-673-7411
14
SECTION 17
NOTICES
All notices and communications in writing required or permitted hereunder, shall be delivered
personally to the representatives of the Contractor and the City listed below or may be mailed
by U.S. Certified Mail, return receipt requested, postage prepaid, or by a nationally recognized
overnight delivery service.
Until changed by notice, in writing, all such notices and communications shall be addressed as
follows:
TO CONTRACTOR: Joslyn Varona, President
Gym Kidz, Inc.
2038 N.E. 155 Street
North Miami Beach, FL 33162
TO CITY: John Rebar, Director
Parks & Recreation Department
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
Notice may also be provided to any other address designated by the party to receive notice if such
alternate address is provided via U.S. certified mail, return receipt requested, hand delivered, or by
overnight delivery. In the event an alternate notice address is properly provided, notice shall be
sent to such alternate address in addition to any other address which notice would otherwise be
sent, unless other delivery instruction as specifically provided for by the party entitled to notice.
Notice shall be deemed given on the date of an acknowledged receipt, or, in all other cases, on the
date of receipt or refusal.
SECTION 18
MISCELLANEOUS PROVISIONS
18.1 CHANGES AND ADDITIONS
This Agreement cannot be modified or amended without the express written consent of the
parties. No modification, amendment, or alteration of the terms or conditions contained herein
shall be effective unless contained in a written document executed with the same formality and
of equal dignity herewith.
18.2 SEVERABILITY
If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this
Agreement shall not be affected and every other term and provision of this Agreement shall be
valid and be enforced'to the fullest extent permitted by law.
15
18.3 WAIVER OF BREACH
A party's failure to enforce any provision of this Agreement shall not be deemed a waiver of
such provision or modification of this Agreement. A party's waiver of any breach of a provision
of this Agreement shall not be deemed a waiver of any subsequent breach and shall not be
construed to be a modification of the terms of this Agreement.
18.4 JOINT PREPARATION
The parties hereto acknowledge that they have sought and received whatever competent advice
and counsel as was necessary for them to form a full and complete understanding of all rights
and obligations herein and that the preparation of this Agreement has been a joint effort of the
parties, the language has been agreed to by parties to express their mutual intent and the
resulting document shall not, solely as a matter of judicial construction, be construed more
'severely against one of the parties than the other.
18.5 ENTIRETY OF AGREEMENT
The City and Contractor agree that this is the entire Agreement between the parties. This
Agreement -supersedes all prior negotiations, correspondence, conversations, agreements or
understandings applicable to the matters contained herein, and there are no commitments,
agreements or understandings concerning the subject matter of this Agreement that are not
contained in this document. Title and paragraph headings are for convenient reference and are
not intended to confer any rights or obligations upon the parties to this Agreement.
[REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK]
16
IN,WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their appropriate officials, as of the date first entered above.
FOR CITY: CITY OF MIAMI BEACH, FLORIDA
ATTEST:
By:
City Clerk .�""""1%�q Cit nage
•
Date: oY
INCORP (ORATED 0'
FOR CONTRACTOR: j� �_ dap KIDZ, INC.
ATTEST:
By: J OS4 1l\ V Rviijill
a -nd Title Print Name and Title
Date: !' o�
F:ATTO/TORG/Agreements/Professional Services Agreement 2017 modified 12-19-2017
APPROVED AS TO
FORM & LANGUAGE
& FOfXE UTION I
17
City Attorney Date
�I I
EXHIBIT "A"
DESCRIPTION OF SERVICES
EXHIBIT"A"
DESCRIPTION OF SERVICES
Contractor shall establish and administer Gymnastics classes and events for Miami Beach residents and
visitors at the Scott Rakow Youth Center located at 2700 Sheridan Avenue, Miami Beach, FL 33140.
The goal of programming should be to provide a multi-level and diverse gymnastics experience for all
participants. The Contractor shall coordinate a fall, winter, spring and summer schedule of activities in
cooperation with and the approval of the Parks and Recreation Director or designee.
Contractor shall manage and administer these types of programs, classes and/or events for the
community on dates mutually agreed upon by Contractor and the City. Contractor shall identify and, as
necessary, retain specialized partners and shall be responsible for coordinating and executing the
programs contemplated by this Agreement. Contractor shall be solely responsible for the costs and
expenses associated with its implementation of the activities, including payment, if any, to specialized
partners identified or retained by Contractor in connection with the Services. I.
Contractor's Programs may include, but not be limited to the following activities:
• Classes/Clinics
• Camps
• Drop-in Classes
• Special Events
• Special Abilities Programs/Classes/ Events
• Parent Workshops
• Birthday Parties/ Rentals
• Competitive Programs
Any change to the approved fees shall require the prior written approval of the City Manager.
The Contractor_shall furnish prompt and efficient service adequate to meet all reasonable demands,
including the establishment of a schedule of services/programs for approval by the Parks and Recreation
Director, or his/her designee. Any changes to a pre-approved schedule of services/programs must be
approved by the Parks and Recreation Director, or his/her designee, prior to implementation.
inform the Parks and Recreation Director, or his/her designee, changes regarding
The Contractor shall 9 , of 9 9
the gymnastics industry in general, rules, regulations, equipment and trends associated with the operation
of a recreational gymnastics program. The Contractor shall make recommendations on appropriate actions
and/or changes. ry'
The Contractor represents that he/she has, or will secure at his/her own expense, all necessary personnel
required to perform the stated services of this RFQ and the executed contract. Such personnel shall NOT
be City employees.
Staff employed by the Contractor to perform these services shall be fully qualified and, if required,
authorized or permitted under state and local law to perform such services. The Contractor shall be liable
for all work performed by his/her personnel.
19 ;I
The Contractor, and employees of the Contractor, shall, at all times, provide courteous and efficient service
to the citizens of Miami Beach and members and guests of the Gymnastics Center and/or Youth Center.
The Contractor shall be responsible for maintaining CPR, First Aid and AED certifications for him/herself
and all its employees. The Contractor shall provide documentation, on a yearly basis, of current
certifications of each staff member.
I �
Y I
20
III
EXHIBIT " B
PARTICIPANT FEES
Gymnastics ecreation Classes [0 classes) ' F��ENew ContraFees ,,E
� - f.E ..,�.� Esc•F' .. i.. �^ = .., �.uG ct�.t ���.,;,<-
Recreation Classes- Resident $164.06
Recreation Classes-Sibling Discount $147.65
Recreation Classes- Non Resident $246.09
Registration Fee to Gym Kidz $40.00
WeeklyyCamps(SummerlWinterfSpring) g New Contract Fees
Residents (9:00 am -5:30 pm) $216.79
Non-Residents (9:00 am -5:30 pm) $390.24
Residents (9:00 am -3:00 pm) $185.00
Non-Residents (9:00 am -3:00 pm) $296.00
Daily Camps(SummerlWintey�r/Spring)` k` New Contract Fees
a,.. _ .':,i.., .:� �. •s _ ...., t.a f'{tfl�e_.
Residents (9:00 am -5:30 pm) $60.00
Non-Residents (9:00 am -5:30 pm) $96.00
Residents (9:00 am -3:00 pm) $50.00
Non-Residents (9:00 am -3:00 pm) $80.00
Birthday Parties New Contract Fees
Residents (1-20 kids) $439.45
Non Residents (1-20 kids) $550.78
Residents (21-25 kids) $498.07
Non Residents (21-25 kids) $609.40.
Residents (26-30 kids) $556.69
Non Residents (26-30 kids) $668.02
€E Corn petits a Team(5''week Terms) zip'New Contract Fees`
2 hours Resident not doing 2 hrs
2 hours Sibling Discount not doing 2 hrs
2 hours Non Resident not doing 2 hrs
4 hours Resident $287.11
4 hours Sibling Discount $258.30
4 hours Non Resident $430.68
7.5 hours Resident $362.26
7.5 hours Sibling Discount $326.03
7.5 hours Non Resident $543.39
10 hours Resident $402.52
SII
21
I�,
10 hours Sibling Discount $362.26
10 hours Non Resident $603.76
Privates(5 1hour private class) „'_New Contract Fees
Resident $335.61
Non Resident $503.42
22
EXHIBIT"C"
JOB DESCRIPTIONS
Ili
23
GYM
.;\.
Gym Kidz Position of GENERAL MANAGER
The most important ROLES of the position
❖ Provide& maintain a "presence" of authority
+ Make sure that all staff know, understand and honor the MISSION
❖ Move the business forward at all times (keep one eye on the existing programs and one on new
opportunities)
❖ Be a LEADER (think of yourself as a HEAD COACH)
• Help and challenge staff to grow and develop professionally
❖ Hire and replace KEY staff(program directors)
❖ Develop, nurture, encourage, and mend positive staff RELATIONSHIPS
Skills,Abilities&traits required:
• Leadership/team building(an "emotional intelligence—a potent blend of self-awareness, social skills
and empathy that allows a leader to motivate just about anybody)
• Management (personnel / people/ position related items and issues involving full-time, part-time
and seasonal staff)
❖ People Skills/Member relations (the ability to communicate with, influence, and leave
members/parents with positive feelings about the business)
❖ Communications(an ability to communicate both in writing, in person, and in public effectively)
❖- Financial (the ability to create and analyze basic financial statements and reports such as: profit/loss,
cash flow, program budgets, annual revenue/expense projections)
• Computer knowledge: solid computer knowledge of programs such,as Quickbooks, Word, Excel
spread sheets, Databases,etc.
❖ Organization (the ability to have an effective system for organizing both personal work
responsibilities,as well as-many different overall business/program related items)
❖ Strong work ethic (willing to put the hours necessary in to understand the job, the people involved,
and the extra hours when necessary) -
• Passion and commitment (someone that is obviously and externally and internally passionate about
youth and sports,with a sustained commitment to making a difference)
❖ A personal/professional background in teaching/coaching the sport of gymnastics is an advantage
❖ Decision making The ability to make a firm decision, even if unpopular,when necessary
❖ Willingness and desire' to learn and grow Constantly seek outside continuing education
opportunities and build professional relationships with other managers ,
JOB DESCRIPTION - GENERAL MANAGER
• LEADERSHIP (constantly motivate people to a common goal)
• Staff Management:
✓ Determine, establish and alter staff structure and positions, responsibilities as necessary
✓ Recruit, hire,train,supervise Program Directors and other key staff positions
✓ Establish, monitor and hold accountable staff GOALS and priorities
✓ Conduct regular group and individual ( entire staff and key staff) meetings
✓ Conduct on-going and annual performance/compensation reviews with Program Directors
✓ Serve as a mediator and potentially conflict resolution guide for staff
• Operations/Systems/Procedures
✓ Review and revise existing staff/business manuals
✓ Develop new and more effective systems and document them
• Goal Setting/Priorities
✓ Establish overall business goals
✓ Work with program directors on annual goals and priorities to be worked on for the year
✓ Develop a "working plan"for accomplishing goals for the year
• Staff Training
✓ conduct an annual staff training program to include: philosophy/approach and staff
expectations and safety and emergency awareness
✓ Maintain and updated listing of staff certifications and training completions
✓ Encourage and solicit additional staff continuing education opportunities such as: USAG
Congress etc.
✓ Monitor and review Quarterly training sessions conducted by Program Directors
• Enrollment Reports and Analysis
✓ Review enrollment report each session and make historical comparisons
✓ Develop a program enrollment report for each class director with comparison to last session
and last year
✓ Follow up report on retention of students from one session to the next
• Marketing& Promotions
✓ annually review and revise the overall marketing/promotion/advertising emphasis and make
recommendations for improvement
✓ Coordinate efforts of"outside" professionals such as graphic designer,web site coordinator,
and printing company
✓ Develop and distribute to appropriate staff a monthly marketing/promotion schedule
✓ Initiate and implement creative ideas and "special offers"
• Financial
✓ Make'sure daily deposits are accurate and receipts received from bank
✓ Review monthly profit and loss(revenue/expense) report and compare to projections and
last year
✓ Review end of the month,bank statement(balance) and comparison to last year
✓ Develop and annual projection or budget based on previous years history
✓ Oversee accounts payable, payroll,tax payments and other financial related procedures
✓ Conduct withyProgram Directors periodic"payroll cost" analysis to assure payroll costs are
kept within established parameters
• Program/Revenue Development
✓ Initiate, develop and propose new program and revenue ideas with Program Directors
✓ Create more "off-site" or satellite site potential opportunities with schools, day cares,scouts,
community groups
• Facility Scheduling
✓ Maintain and improve the"master facility"schedule identifying major events that will
supercede the normal gym schedule of activities
✓ Constantly review and seek to maximize the "effectiveness" of the program and space
schedule—especially during prime time
✓ Monitor equipment use and rotation schedules for efficiency
• Risk Management/Insurance
✓ Weekly equipment/first aid checklist by Program Directors
✓ Accident report monitoring and follow through
✓ Insurance company liaison
✓ Annual review and revision of staff safety/emergency awareness training manual
✓ Periodic and on-going inspection of premises for safety related items
✓ Schedule &monitor weekly equipment safety/15t aid checklist
✓ Serve as liaison, coordinator with insurance company representatives
• Member Relations and Satisfaction
✓ Be visible and available to members, informal visits and chats in lobby
✓ Act as a goodwill ambassador
✓ Conduct informal and more formal member surveys periodically
✓ Work the"front line" i.e.front desk during key registration times to keep a pulse on
member feelings,satisfaction, needs
• Facility Maintenance/Repairs/construction-re-modeling
✓ Develop a "wish list" of improvements
V Develop a facility maintenance checklist for all rooms
✓ Daily building inspection
✓ Do minor repairs as necessary
✓ Coordinate"outside" repairs or work when necessary
✓ Preventative maintenance schedule with building equipment contractors i.e. plumbing,
HVAC, electrical, roof
• Capital Equipment&Supplies (purchasing)
✓ Approve and authorize all expenditures for supplies via purchase order system i.e. credit
card authorization, issue business check or reimburse staff
✓ Budget and prioritize capital (more than$ 200) equipment needs and requests, in
conjunction with enrollment and financial status of business in relation to projections
✓ Oversee equipment or repair price quotes, ordering and installation
✓
✓ REQUIRED KNOWLEDGE AND SKILLS:
✓ [Symbol] Must have 1-2 years' experience coaching gymnastics.
✓ [Symbol] Excellent communication skills and organizational skills.
✓ [Symbol] Ability to establish and maintain good inter-personal relationships
with parents, children, staff and the community.
✓• .
✓ EDUCATION, CERTIFICATIONS AND LICENSES:
✓ [Symbo j A valid Government Identification and a satisfactory driving record
required.
✓ [SO-lb-4 CPR and First.Aid certificates and have background check.
✓ [Symbol] USA Gymnastics U100: Fundamentals of Gymnastics Instruction.
✓ [Symbol] USA Gymnastics U101: Safety & Risk Management
✓ [Symbol] USA Gymnastics U102: First Aid
✓ [symbol] USA Gymnastics U103: USA Gymnastics Fitness
✓ USA Gymnastics Safe Sport
✓
✓ ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL
REQUIREMENTS:
✓ The physical demands described herein are representative of those that
must be met by an employee to successfully perform the essential functions
of this position. Reasonable accommodations may be made to enable,
individuals with disabilities to perform the functions.
✓ [symbol] May be required to lift and carry items and children up to 100
pounds.
✓ [Symbol] Must be able to stand, walk, see, hear and communicate with the
sufficient acuity to successfully perform all aspects of the job.
✓ [Symbol Perform simple grasping and fine manipulation, dexterity and
frequent handling of papers.
✓ '[Symbo j There will be bending, kneeling, overhead reaching and spotting.
✓ ADDITIONAL INFORMATION:
✓ Reports To: President
D
Gyivi
Coach Job Description
Title: Gymnastics Recreational Coach
JOB SUMMARY:
The Gymnastics Coach is an instructor for the Gymnastics program supporting coaches
to reach and teach every child, collaborate with parents and families, and work with the
community to maintain both a developmentally appropriate and rigorous gymnastics
program. Candidates must hold the belief that all children can succeed and this belief
must drive him or her to be relentless in their focus on student development and
achievement.
ESSENTIAL JOB FUNCTIONS: Essential functions, as defined under the Americans
with Disabilities Act, may include any of the following tasks, knowledge, skills and other
characteristics. The list that follows is not intended as a comprehensive list; it is
intended to provide a representative summary of the major duties and responsibilities.
Incumbent(s) may not be required to perform allduties listed, and may be required to
perform additional, position- specific tasks.
[Symbol] Coordinate and manage student recruitment, enrollment and retention.
[symboil Participate in professional development workshops, classes and
organizations.
[symbol] Collaborate with Operations Manager to plan instructional activities and
lessons that promote developmentally appropriate student learning.
r[Symbol] Monitor the safety of students, staff and facilities.
[Symbol] Regularly inspect equipment and play areas to ensure safety and cleanliness.
[symbotj Promote the positive image of the Gymnastics programs.
[Syinbolj Help to build a professional work environment that is typified by hard work,
respect and collaboration and includes a system of constant feedback, reflection and
action.
[Symbol] Remain current on issues and trends with USA Gymnastics.
[Symbol] Assure that newly updated handouts are given to parents and families.
• Do an accurate attendance of the students present and inform to the Office
Manager about a child not registered.
• Take children to the bathroom and water breaks when are in two-hours class.
REQUIRED KNOWLEDGE AND SKILLS: .
:[Symbol Excellent communication skills and organizational skills.
[symboij Ability to establish and maintain good inter-personal'relationships with
parent's, children, staff and the community.
EDUCATION, CERTIFICATIONS AND LICENSES:
[Symbol] A valid Government Identification and a satisfactory driving record required.
[Symbol] CPR and First Aid certificates and have background check.
[Syri,bbil USA Gymnastics U100: Fundamentals of Gymnastics Instruction.
[symboi] 'USA Gymnastics U101: Safety & Risk Management
[Symbol] USA Gymnastics U102: First Aid
[S" boll USA Gymnastics U103: USA Gymnastics Fitness
USA Gymnastics Safe Sport
ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by
an employee to successfully perform the essential functions of this position. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
functions.
[Symb`ol] May be required to lift and carry items and children up to 100 pounds.
[symboi] Must be able to stand, walk, see, hear and communicate with the sufficient
acuity to successfully perform all aspects of the job.
...E
[symboij. Perform simple grasping and fine manipulation, dexterity and frequent handling
of papers. - '
[syn bol] There will be bending, kneeling, overhead reaching and spotting.
ADDITIONAL INFORMATION:
Reports To: Gym Operations and Office Manager
•
GYM
_
Position: Front Desk
Reports to: President and Facilites manager
SKILLS &QUALIFICATIONS: This position is one of our most important jobs! You must be organized,
efficient, cheerful, diplomatic, presentable, patient, detail-oriented, a team player, and able to multi-task
effectively. You should be familiar with, and able to use the Microsoft Office Suite software components.You
will be trained in the use of the company database. After initial training, you will have little or light
supervision, but personal and professional development is necessary to succeed in any endeavor, and is
supported by the company. The most important aspects are developing rapport with parents,students
and staff, respecting and fulfilling their needs within the bounds of Gym Kidz.
RESPONSIBILITIES OVERVIEW- Completely read
> Personal Hours worked per Day/Week may vary, but should average a minimum of 30+ hours per week.
> Hold meeting with facilities manager
> Maintain Database; post, track&collect Accounts Receivable; generate Roll Sheets; record Absences;
track makeup lessons and waiting lists.
• Development of written Office Management Systems
> Developing and updating the written Duties of the Office staff.
> Ensure that Office staff are following designated office systems.
> Order Office supplies for all Departments.
> Keep Program Flyers bins stocked, and have New Family Packets prepared at all times.
> Monitor Phone & Email contacts daily.
> Be aware of special times where Programs & Phones need extra attention. Assist with Special Events.
> Communicate with President, Marketing, Program Directors, Newsletter and Web Site coordinators.
> Meet&coordinate w/other Directors as needed or requested, including Directors &Owners meetings.
> Help set the example at Wings—be known as an Upbeat, Enthusiastic, Knowledgeable, Hard Worker.
> Help set and maintain standard attire for the Office.
> Develop 3-4 annual, PRIORITIZED Goals for the Office and steps toward those Goals.
> Facility- propose maintenance, repairs, remodeling &construction that would contribute to enhancing
WINGS' image and operations.
> Must be able to step in and teach classes/camp when necessary
REQUIRED KNOWLEDGE AND SKILLS:
[Symbol] Must have 1-2 years' experience coaching gymnastics.
[Symbol] Excellent communication skills and organizational skills.
[Symbaol] Ability to establish and maintain good inter-personal relationships with
parents, children, staff and the community.
EDUCATION, CERTIFICATIONS AND LICENSES:
[Symbol A valid Government Identification
[Symbotj CPR and First Aid certificates and have background check.
'Symbol] USA Gymnastics U100: Fundamentals of Gymnastics Instruction.
[Symbol] USA Gymnastics U101: Safety& Risk Management
[Symbol] USA Gymnastics U102: First Aid
[symbol] USA Gymnastics U103: USA Gymnastics Fitness
USA Gymnastics Safe Sport
•
ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by
an employee to successfully perform the essential functionsof this position. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
functions.
[Symbol] May be required to lift and carry items and children up to 100 pounds.
[Symbol] Must be able to stand, walk, see, hear and communicate with the sufficient acuity
to successfully perform all aspects of the job.
[Symbol] Perform simple grasping and fine manipulation, dexterity and frequent handling of
papers.
[symbol] There will be bending, kneeling, overhead reachingand spotting.
ADDITIONAL INFORMATION:
Reports To: Gym Operations managers
, ,
GYM
t
�
. .
1))
P
Position: REPAIRS & MAINTENANCE MANAGER
NOTE: This position is one of our most important jobs! You have direct input into scheduling, hiring, training
and dismissal of drivers and workers relating to the Repairs &Maintenance Systems and Issues.You
must be organized, efficient, cheerful, diplomatic, presentable and a team player. After initial training,-you
will have little or light supervision, but help is available almost anytime. The most important aspects are
keeping the facility safe/This position requires a large amounts of patience and detail-orientation.
RESPONSIBILITIES OVERVIEW-
D Monthly maintenance checks for all equipment. Report on risk management software. Fix all issues
and make recommendations on maintenance and replacement.
D Scheduling of staff or sub-contractors to assist with jobs as necessary-see Services List.
D Be aware of special times where Programs need extra attention.
D Development of Systems to administer Gym Kidz Repairs&Maintenance needs.
D Meet&coordinate w/other Directors as needed or requested, including Directors or Owners meetings.
D Help set the example at Gym Kidz-be known as an Upbeat, Enthusiastic, Knowledgeable, Hard
Worker.
D Help set and maintain standard attire for your program(s).
D Facility- propose maintenance and repairs, that would enhance Gym Kidz image and operations.
REQUIRED KNOWLEDGE AND SKILLS:
[Symbol] Excellent communication skills and organizational skills.
[symbol] Ability to establish and maintain good inter-personal relationships with
parents, children, staff and the community.
EDUCATION, CERTIFICATIONS AND LICENSES:
[Symbol] A valid Government Identification.
[symbol) CPR and First Aid certificates and have background check.
[Symbol USA Gymnastics U100: Fundamentals of Gymnastics Instruction.
[Symbol] USA Gymnastics UI01: Safety & Risk Management
[Symbol] USA Gymnastics U102: First Aid
[Symbol] USA Gymnastics UI03: USA Gymnastics Fitness
USA Gymnastics Safe Sport
Must be able to travel to all Gym Kidz locations.
ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS:
The physical demands described herein are representative of those that must be met by
an employee to successfully perform the essential functions of this position. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
functions.
(Symbol May be required to lift and carry items and children up to 100 pounds.
(symbol] Must be able to stand, walk, see, hear and communicate with the sufficient acuity
to successfully perform all aspects of the job.
[symboll Perform simple grasping and fine manipulation, dexterity and frequent handling of
papers.
[Sy„mbolj There will be bending, kneeling, overhead reaching and spotting.
ADDITIONAL INFORMATION:
Reports To: Gym Operations and Office Manager -
EXHIBIT " D"
CITY' S CUSTOMER SERVICE
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EXHIBIT " E'
REQUEST FOR QUALIFICATIONS
25
u '
MIAMIBEACH
City of Miami Beach, 1755 Meridian Avenue,3rd Floor, Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel:305-673-7490;
ADDENDUM NO. 3
RFQ 2019-047-WG
GYMNASTICS PROGRAM INSTRUCTIONAL SERVICES
December 28, 2018
I l
- This Addendum to the above referenced RFQ is issued in response to questions from prospective
•
bidders, or other clarifications and revisions issued by the City. The RFQ is amended in the following
particulars only. •
I i
L ANSWERS TO QUESTIONS RECEIVED
Q1) Does the price and percentage need to be included in the RFQ?
Al) The purpose of the RFQ is to select the best qualified (as determined by the City)
proposer for the project. Responses pursuant to the RFQ are not to include cost.
Rather, as required per the RFQ, proposers are to submit their qualifications as
indicated in Section 0300 (p. 12 — 13). After selection the City and the selected
proposer will negotiate scope,terms, and cost.
Q2) Can the City clarify Appendix. C, Paragraph 6 (page 30), which reads "the Successful
proposer shall replace or repair to the City's satisfaction any loss or damage at the successful -
proposer's expense.
Scenario 1') If the floor is damaged and we need to replace the entire floor (about $15k
expense), is the equipment the property of the city or the successful proposer? If a piece
was damaged, example tumble track bed and we fixed that part only, whose property'is it
when our contract is over?
A2) Please refer to response to Question 1 above.
Q3) If Contractor is solely responsible for the equipment, will the room only be used for
gymnastics by the Contractor?
A3) The room will be a shared space between the Contractor and the City.
Q4) If another program or persons not enrolled in gymnastics enter the facilities and injures
themselves who will be liable for the injuries? .�
A4) Please refer to response to Question 1 above,
Q5) Can the City clarify"the services"as found in Appendix C, Paragraph 9(page 31)?
A5) Please refer to response to Question 1 above.
Q6) What is the definition of gross revenue? -
A6) Please refer to Appendix C, Paragraph 8(page 31), Entitled Percentage of Gross.
Q7) Can you please clarify Section(0200, entitled Exceptions to RFQ(Page 11)?
A7) The referenced clause defines Exceptions:
Q8) Can you please clarify Appendix A, Paragraph 13 (page 20), entitled Acknowledgement of
Addendum? Do I initial#and or do I initial if there is no addendum
A8) The referenced clause defines how to acknowledge receipt of addendum.
1
I
III
Q9) Can the City clarify what is expected by log in and out on the last paragraph of page.27?
• What is expected for classes and camps?
A9) Please refer to response to Question 1 above.
Q10) Can the City clarify the second paragraph on page 29? "The Successful Proposer, and
employees of the Successful Proposer, shall use neither controlled substance, unless
• prescribed by a licensed physician, illegal substances or alcohol. Is the use of alcohol by off
duty staff prohibited?
A10) The Contractor shall not allow any employee or sub-contractor to work in the program
while under the influence.
Q11) , Is the successful Contractor required,to have content insurance or is that covered by the
City?
•
All) The City has property insurance coverage for its buildings and contents. Should the
City's carrier pay .a claim that is found to be the responsibility of the vendor, then
subrogation efforts may be initiated. -
Qi2) As it relates to the gross revenue due the Clty; can the City please clarify the penalty for not
• paying, in 10 days?
Al2) Please refer to response to Question 1 above.
Q13) Can the City clarify the last paragraph of in Appendix C, Paragraph 9 (page 31), Entitled
Program Registration and Payment? Is registrationifee included?
A13) Please refer to response to Question 1 above.
I I
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at.
RafaelGranado@miamibeachfl.gov.
Procurement Contact: Telephone: Email:
William Garviso. 305-673-7000, ext.6650 WilliamGarviso@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission.
li
•
,
Al-x Deni
• • - =ment Director -
li
2
. i
Iil
MIAMII3EACH,
City of Miami Beach, 1755 Meridian Avenue,3rd Floor, Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel:305-673-7490.
ADDENDUM NO.2
RFQ 2019-047-WG
GYMNASTICS PROGRAM INSTRUCTIONAL SERVICES
December 24, 2018
This Addendum to the above-referenced RFQ is issued in response to questions from prospective
bidders, or other clarifications and revisions Issued by the City The RFQ is amended in the following
particulars only. .
I. REVISION
1. RFQ DUE DATE AND TIME. The deadline for the receipt of proposals Is extended until 3:00
P.M., on Friday, January 11, 2019, at the following location.
City of Miami Beach
Procurement Department
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
II �
Late proposals will not be accepted. Proposers are cautioned to plan sufficient time to allow for
traffic or other delays for which the Proposer is solely responsible.
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranadona miamibeachfl.gov.
Procurement Contact: Telephone: Email:
William Garviso 305-673-7000, ext. 6650 WilliamGarviso@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission.
i c rely,
lexD is
roc meet Director
•
•1
' I
� I
MIAMIBEACH
City of Miami Beach,1755 Meridian Avenue,3`d Floor, Miami Beach,Florida 33139,www.miamibeachfl.gov
PROCUREMENT DEPARTMENT
Tel:305-673-7490.
ADDENDUM NO. 1 •
RFQ 2019-047-WG
GYMNASTICS PROGRAM INSTRUCTIONAL SERVICES
•
November 29,2018
This Addendum to the above-referenced RFQ. is issued in response to questions from prospective
bidders, or other clarifications and revisions issued by the City. The RFQ is amended in the following
particulars only.
I. REVISION
The Pre-bid meeting has been postponed to December 11, 2018 @ 10:00AM, at the following
address:
City of Miami Beach
Procurement Department-3rd Floor Conference Room C
1755 Meridian Avenue •
Miami Beach, FL 33139
Any questions regarding this Addendum should be submitted in writing to the Procurement Management
Department to the attention of the individual named below, with a copy to the City Clerk's Office at
RafaelGranado(a miamibeachfl.gov.
Procurement Contact: Telephone: Email:
William Garviso 305-673-7000, ext.6650 WilliamGarviso@miamibeachfl.gov
Proposers are reminded to acknowledge receipt of this addendum as part of your RFQ submission.
Si c rel �
lex De s
rocur ent Director
•
1
FOR
REQUEST QUALIFICATIONS
Q
( RFQ )
GYMNASTICS PROGRAM INSTRUCTIONAL SERVICES
2019-047-WG
RFQ ISSUANCE DATE: NOVEMBER 26, 2018
STATEMENTS OF QUALIFICATIONS DUE: JANUARY 4, 2019 @ 3:00 PM
ISSUED BY:
A M � . E
MI MI
William Garviso, Procurement Contracting Officer II
PROCUREMENT DEPARTMENT
1755 Meridian, Avenue, 3rd Floor, Miami Beach, FL 33139
305.673.7000 x 6650 I WilliamGarviso@miamibeachfl.gov I www.miamibeachfl.gov
RFQ 2019-047-WG
1
-
' 'I
II
MIAMI BEACH
TABLE OF CONTENTS
SOLICITATION SECTIONS: PAGE
0100 NOT UTILIZED N/A
0200 INSTRUCTIONS TO RESPONDENTS& GENERAL CONDITIONS 3
0300 SUBMITTAL INSTRUCTIONS & FORMAT 12
0400 EVALUATION PROCESS 14
APPENDICES: PAGE
APPENDIX A RESPONSE CERTIFICATION, QUESTIONNAIRE AND AFFIDAVITS 16
APPENDIX B "NO BID" FORM 23
APPENDIX C MINIMUM REQUIREMENTS & SPECIFICATIONS 25
APPENDIX D SPECIAL CONDITIONS 32
APPENDIX E INSURANCE REQUIREMENTS 34
RFQ 2019-047-WG 2
MIAMI BEACH
SECTION 0200 INSTRUCTIONS TO RESPONDENTS&GENERAL CONDITIONS
1. GENERAL. This Request for Qualifications (RFQ) is issued by the City of Miami Beach, Florida (the "City"), as
the means for prospective Proposer to submit their qualifications, proposed scopes of work and cost Statement of
Qualifications (the"proposal")to the City for the City's consideration as an option in achieving the required scope of
services and requirements as noted,herein. All documents released in connection with this solicitation, including all
appendixes and addenda, whether included herein or released under separate cover, comprise the solicitation, and
are complementary to one another and together establish the complete terms, conditions and obligations of the
Proposer and, subsequently, the successful proposer(s) (the "contractor[s]") if this RFQ results in an award.
The City utilizes PublicPurchase (www.publicourchase.com) for automatic notification of competitive solicitation
opportunities and document fulfillment, including the issuance of any addendum to this RFQ. Any prospective
proposer who has received this RFQ by any means other than through PublicPurchase must register immediately
with PublicPurchase to assure it receives any addendum issued to this RFQ. Failure to receive an addendum
may result in disqualification of proposal submitted.
2. PURPOSE.
The City of Miami Beach is seeking statements of qualification from qualified providers of gymnastic program
instruction services for the Scott Rakow Youth Center, in accordance with the terms, conditions and specifications
contained herein.
On April 14, 2014 the City of Miami Beach entered into an agreement with Gym Kidz Inc., pursuant to RFP 157-
2013, for gymnastics program instruction services. The initial term of the agreement was for a two (2) year term
with three(3) additional one-year renewal options. The agreement is effective through April 2019.
The Parks and Recreation Department has been offering gymnastics instruction as part of its year round curriculum
of classes at the Scott Rakow Youth Center. The Scott Rakow Youth Center offers a-variety of programs and
activities for the entire community. It is a place where people of all ages come to have fun, learn a new skill, and
spend time•with their families. The center is home to after school and summer camp programs, specialty camps,
athletic leagues and offers classes in swimming, ice skating, dance, exercise, gymnastics and much more.
The gymnastics multipurpose room is approximately 5,000 square feet and is equipped with a spring exercise floor,
uneven bar, vault, mats and balance beams.
3.SOLICITATION TIMETABLE.The tentative schedule for this solicitation is as follows:
Solicitation Issued November 26, 2018 ,,-
Pre-Submittal Meeting December 5, 2018 @ 10:00AM
Deadline for Receipt of Questions December 28, 2018 @ 5:00PM
Responses Due January 4, 2019 @ 3:00PM
Evaluation Committee Review ' January 16, 2019 @ 9:00AM
Proposer Presentations TBD
Tentative Commission Approval Authorizing Negotiations TBD '
Contract Negotiations Following Commission Approval
RFQ 2019-047-WG 3
•
I'll
MIAMI BEACH
4. PROCUREMENT CONTACT.Any questions or clarifications concerning this.solicitation shall be submitted to the
Procurement Contact noted below:
William Garviso, CPPB 305 673-7000#6650 WilliamGarviso• miamibeachfl.•ov
Additionally, the City Clerk is to be copied on all communications via e-mail at: RafaelGranado @,,miamibeachfl.gov;
or via facsimile: 786-394-4188.
The Bid title/number shall be referenced on all correspondence. All questions or requests for clarification must be
received no later than ten (10) calendar days prior to the date proposals are due as scheduled in Section 0200-3.
All responses to questions/clarifications will be sent to all prospective Proposers in the form of an addendum.
5. PRE-PROPOSAL MEETING OR SITE VISIT(S). Only if deemed necessary by the City, a pre-proposal meeting
or site visit(s) may be scheduled. -
A Pre-PROPOSAL conference will be held as scheduled in Anticipated.RFQ Timetable section above at the
following address:
City of Miami Beach
Procurement Department
Conference Room
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Attendance (in person or via telephone) is encouraged and recommended as a source of information, but is not
mandatory. Proposers interested in participating in the Pre-Proposal Submission Meeting via telephone must
follow these steps:
(1) Dial the TELEPHONE NUMBER: 1-888-270-9936 (Toll-free North America)
(2) Enter the MEETING NUMBER: 5804578
Proposers who are interested in participating via telephone should send an e-mail to the contact person listed in this
RFQ expressing their intent to participate via telephone.
6. PRE-PROPOSAL INTERPRETATIONS. Oral information or responses to questions received by prospective
Proposers are not binding on the City and will be without legal effect, including any information received at pre-
submittal meeting or site visit(s). The City by means of Addenda will issue interpretations or written'addenda_
clarifications considered necessary by the City in response to questions. Only questions answered by written
addenda will be binding and may supersede terms noted in this solicitation. Addendum will be released through
PublicPurchase. Any prospective proposer who has received this RFQ by any means other than through
PublicPurchace must register immediately with PublicPurchase to assure it receives any addendum issued to this
RFQ. Failure to receive an'addendum may result in disqualification of proposal. Written questions should be
received no later than the date outlined in the Anticipated RFQ Timetable section.
7. CONE OF SILENCE. This RFQ is subject to, and all proposers are expected to be or become familiar with, the
City's Cone of Silence Requirements, as codified in Section 2-486 of the City.Code. Proposers shall be solely
responsible for ensuring that all applicable provisions of the City's Cone of Silence are complied with, and shall be I
subject to any and all sanctions, as prescribed therein, including rendering their response voidable, in the event of
such non-compliance. Communications regarding this solicitation are to be submitted in writing to the Procurement
RFQ 2019-047-WG 4
,
MIAMI BEACH
Contact named herein with a copy to the City Clerk at rafaelgranado@miamibeachfl.gov
8. SPECIAL NOTICES. You are hereby advised that this solicitation is subject to the following
ordinances/resolutions, which may be found on the City Of Miami Beach website:
http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-and-procedures/
• CONE OF SILENCE CITY CODE SECTION 2-486
• PROTEST PROCEDURES CITY CODE SECTION 2-371
• DEBARMENT PROCEEDINGS CITY CODE SECTIONS 2-397 THROUGH 2-485.3
• LOBBYIST REGISTRATION AND DISCLOSURE OF FEES CITY CODE SECTIONS 2-481 THROUGH 2-406
• CAMPAIGN CONTRIBUTIONS BY VENDORS CITY CODE SECTION 2-487
• CAMPAIGN CONTRIBUTIONS BY LOBBYISTS ON PROCUREMENT ISSUES CITY CODE SECTION 2-488
• REQUIREMENT FOR CITY CONTRACTORS TO PROVIDE EQUAL BENEFITS FOR CITY CODE SECTION 2-373
DOMESTIC PARTNERS
• LIVING WAGE REQUIREMENT CITY CODE SECTIONS 2 107 THROUGH 2 110
• PREFERENCE FOR FLORIDA SMALL BUSINESSES OWNED AND CONTROLLED BY CITY CODE SECTION 2-374
VETERANS AND TO STATE-CERTIFIED SERVICE-DISABLED VETERAN BUSINESS
ENTERPRISES
• FALSE CLAIMS ORDINANCE CITY CODE SECTION 70-300
• ACCEPTANCE OF GIFTS,FAVORS& . . CITY CODE SECTION 2-449
SERVICES
9. PUBLIC ENTITY CRIME. A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or
public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as
a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Sec. 287.017, for-CATEGORY TWO
for a period of 36 months from the date of being placed on the convicted vendor list.
10. COMPLIANCE WITH THE CITY'S LOBBYIST LAWS. This RFQ is subject to, and all Proposers are expected
to be or become familiar with, all City lobbyist laws. Proposers shall be solely responsible for ensuring that all City
lobbyist laws are complied with, and shall be subject to any and all sanctions, as prescribed therein, including,
without limitation, disqualification of their responses, in the event of such non-compliance.
11. DEBARMENT ORDINANCE: This RFQ is subject to, and all proposers are expected to be or become familiar
with, the City's Debarment Ordinance as codified in Sections 2-397 through 2-406 of the City Code.
12. WITH THE CITY'S CAMPAIGN FINANCE REFORM LAWS. This RFQ is subject to, and all Proposers are
expected to be or become familiar with, the City's Campaign Finance Reform laws, as codified in Sections 2-487
through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all applicable provisions of
the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all sanctions, as
prescribed therein, including disqualification of their,responses, in the event of such non-compliance..
13. CODE OF BUSINESS ETHICS. Pursuant to City Resolution No.2000-23879, the Proposer shall adopt a Code
of Business Ethics ("Code") and submit that Code to the Procurement Department with its response or within five
(5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to comply with all applicable
governmental rules and_regulations including, among others, the conflict of interest, lobbying and ethics provision of
the City of Miami Beach and Miami Dade County. .
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14.AMERICAN WITH DISABILITIES ACTIADA). Call 305-673-7490 to request material in accessible format; sign
language interpreters (five (5) days in advance when possible), or information on access for persons with
disabilities. For more information on ADA compliance, please call the Public Works Department, at 305-673-7000,
Extension 2984.
15. POSTPONEMENT OF DUE DATE FOR RECEIPT OF PROPOSALS. The City reserves the right to postpone
the deadline for submittal of proposals and will make a reasonable effort to give at least three (3) calendar days
written notice of any such postponement to all prospective Proposers through PublicPurchase.
16. PROTESTS. Proposers that are not selected may protest any recommendation for selection of award in
accordance with eh proceedings established pursuant to the City's bid protest procedures, as codified in Sections
2-370 and 2-371 of the City Code (the City's Bid Protest Ordinance). Protest not timely made pursuant to the
requirements of the City's Bid Protest Ordinance shall be barred.
17. JOINT VENTURES. Joint Ventures are not allowed. Proposals shall be submitted only by the prime contractor.
Proposals may, however, identify other sub-contractors or sub-consultants to the prime Proposer who may serve as
team members.
18. VETERAN BUSINESS ENTERPRISES PREFERENCE. Pursuant to City Code Section 2-374, the City shall
give "a preference to a responsive and responsible Proposer which is a small business concern owned and
controlled by a veteran(s) or which is a service-disabled veteran business enterprise, and which is within five
percent (5%) of the lowest responsive, responsible proposer, by providing such proposer an opportunity of
providing said goods or contractual services for the lowest responsive proposal amount(or in this RFQ, the highest
proposal amount). Whenever, as a result of the foregoing preference, the adjusted prices of two (2) or more
proposers which are a small business concern owned and controlled by a veteran(s) or a.service-disabled veteran
business enterprise constitute the lowest proposal pursuant to an RFQ or oral or written request for quotation, and
such proposals are responsive, responsible and otherwise equal with respect to quality and service, then the award
shall be made to the service-disabled veteran business enterprise. .
19. DETERMINATION OF AWARD. The final ranking results of Step 1 & 2 outlined in Section 0400, Evaluation of
Proposals, will be considered by the City Manager who may recommend to the City Commission the Proposer(s)
s/he deems to be in the best interest of the City or may recommend rejection of all proposals. The City Manager's
recommendation need not be consistent with the scoring results identified herein and takes into consideration
Miami Beach City Code Section 2-369, including the following considerations:
(1)The ability, capacity and skill of the Proposer to perform the contract.
(2)Whether the Proposer can perform the contract within the time specified, without delay or interference.
(3)The character, integrity, reputation,judgment,experience and efficiency of the Proposer.
(4)The quality of performance of previous contracts.
(5)The previous and existing compliance by the Proposer withlaws and ordinances relating to the contract.
The City Commission shall consider the City Manager's recommendation and may approve such
recommendation. The City Commission may also, at its option, reject the City Manager's recommendation and
select another Proposal or Proposals which it deems to be in the best interest of the City, or it may also reject all
Proposals.
20. NEGOTIATIONS. Following selection, the City reserves the right to enter into further negotiations with the
selected Proposer. Notwithstanding the preceding, the City is in no way obligated to enter into a contract with the
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selected Proposer in the event the parties are unable to negotiate a contract. It is also understood and
acknowledged by Proposers that no property, contract or legal rights of any kind shall be created at any time until
and unless an Agreement has been agreed to; approved by the City; and executed by the parties.
21. POSTPONEMENT/CANCELLATION/ACCEPTANCE/REJECTION. The City may, at its sole and absolute
discretion, reject any and all, or parts of any and all, responses; re-advertise this RFQ; postpone or cancel, at any
time, this RFQ process; or waive any irregularities in this RFQ, or in any responses received as a result of this RFQ.
Reasonable efforts will be made to either award the proposer the contract or reject allproposals within one-hundred
twenty (120) calendar days after proposal opening date. A proposer may withdraw its proposal after expiration of
one hundred twenty (120) calendar days from the date of proposal opening by delivering written notice of
withdrawal to the Department of Procurement Management prior to award of the contract by the City Commission.
22. PROPOSER'S RESPONSIBILITY. Before submitting a response, each Proposer shall be solely responsible for
making any and all investigations, evaluations, and examinations, as it deems necessary, to ascertain all conditions
and requirements affecting the full performance of the contract. Ignorance of such conditions and requirements,
and/or failure to make such evaluations, investigations, and examinations, will not relieve the Proposer from any
obligation to comply with every detail and with all provisions and requirements of the contract, and will not be
accepted as a basis for any subsequent claim whatsoever for any monetary consideration on the part of the
Proposer.
i
23. COSTS INCURRED BY PROPOSERS. All expenses involved with the preparation and submission of
Proposals, or any work performed in connection therewith, shall be the sole responsibility (and shall be at the sole
cost and expense)of the Proposer, and shall not be reimbursed by the City.,
24. RELATIONSHIP TO THE CITY. It is the intent of the City, and Proposers hereby acknowledge and agree, that
the successful Proposer is considered to be an independent contractor, and that neither the Proposer, nor the
Proposer's employees, agents, and/or contractors, shall, under any circumstances, be considered employees or
agents of the City.
24. OCCUPATIONAL HEALTH AND SAFETY. In compliance with Chapter 442, Florida Statutes, any toxic
substance listed in Section 38F-41.03 of the Florida Administrative Code delivered as a result of this proposal must
be accompanied by a Material Safety Data Sheet(MSDS)which may be obtained from the manufacturer.
25. ENVIRONMENTAL REGULATIONS. The City reserves the right to consider a proposer's history of citations
and/or violations of environmental regulations in investigating a proposer's responsibility, and further reserves the
right to declare a proposer not responsible if the history of violations warrant such determination in the opinion of
the City. Proposer shall submit with its proposal, a complete history of all citations and/or violations, notices and
dispositions thereof. The-non-submission of any such documentation shall be deemed to be an affirmation by the
Proposer that there are no citations or violations. Proposer shall notify the City immediately of notice of any citation j
or violation which proposer may receive after the proposal opening date and during the time of performance of any
contract awarded to it.
26.TAXES.The City of Miami Beach is exempt from all Federal Excise and State taxes.
27. MISTAKES. Proposers are expected to examine the terms, conditions, specifications, delivery schedules,
proposed pricing, and all instructions pertaining to the goods and services relative to this RFQ. Failure to do so will
be at the Proposer's risk and may result in the Proposal being non-responsive.
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28. PAYMENT. Payment will be made by the City after the goods or services have been received, inspected, and
found to comply with contract, specifications, free of damage or defect, and are properly invoiced. Invoices must be
consistent with Purchase Order format.
29. COPYRIGHT, PATENTS&ROYALTIES. Proposer shall indemnify and save harmless the City of Miami Beach,
Florida, and its officers, employees, contractors, and/or agents, from liability of any nature or kind, including cost
and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article
manufactured or used in the performance of the contract, including its use by the City of Miami Beach, Florida. If
the Proposer uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood
and agreed, without exception, that the proposal prices shall include all royalties or cost arising from the use'of such
design, device, or materials in any way involved in the work.
30. DEFAULT. Failure or refusal of the selected Proposer to execute a contract following approval of such contract
by the City Commission, or untimely withdrawal of a response before such award is made and approved, may result
in a claim for damages by the City and may be grounds for removing the Proposer from the City's vendor list.
31. MANNER OF PERFORMANCE. Proposer agrees to perform-its duties(and obligations in a professionalmanner
and in accordance with all applicable Local, State, County, and Federal laws, rules, regulations and codes. Lack of
knowledge; or ignorance by the Proposer with/of applicable laws will in no way be a cause for relief from
responsibility. Proposer agrees that the services provided shall be provided by employees that are educated,
trained, experienced, certified, and licensed in all areas encompassed within their designated duties. Proposer
agrees to furnish to the City any and all documentation, certification, authorization, license, permit, or registration
currently required'by applicable laws, rules, and regulations. Proposer further certifies that it and its employees will
keep all licenses, permits, registrations, authorizations, or certifications required by applicable laws or regulations in
full force and effect during the term of this contract. Failure of Proposer to comply with this paragraph shall
' constitute a material breach of this contract.
Where contractor is required to enter or go on to City of Miami Beach property to deliver materials or perform work
or services as a result of any contract resulting from this solicitation, the contractor will assume the full duty,
obligation and expense of obtaining all necessary.licenses, permits, and insurance, and assure all work complies
with'all applicable laws. The contractor shall be liable for any damages or loss to the City occasioned by negligence
of the Proposer, or its officers, employees, contractors, and/or agents,for failure to comply with applicable laws.
32. SPECIAL CONDITIONS. Any and all Special Conditions that may vary from these General Terms and
Conditions shall have precedence.
33. NON-DISCRIMINATION. The Proposer certifies that it is in compliance with the non-discrimination clause
contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal
employment opportunity for all persons without regard to race, color, religion, sex or national origin. In accordance
with the City's Human Rights Ordinance, codified in Chapter 62 of the City Code, Proposer shall prohibit
discrimination by reason of race, color, national origin, religion, sex, intersexuality, gender identity, sexual
orientation, marital and familial status, and age or disability.
34. DEMONSTRATION OF COMPETENCY. The city may consider any evidence available regarding the financial,
technical, and other qualifications and abilities of a Proposer, including past performance (experience) in making an
award that is in the best interest of the City, including:
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A. Pre-award inspection of the Proposer's facility may be made prior to the award of contract.
B. Proposals will only be considered from firms which are regularly engaged in the business of providing the
goods and/or services as described in this solicitation.
C. Proposers must be able to demonstrate a good record of performance for a reasonable period of time, and
have sufficient financial•capacity, equipment, and organization to ensure that they can satisfactorily perform the
services if awarded a contract under the terms and conditions of this solicitation.
D. The terms "equipment and organization", as used herein shall, be construed to mean a fully equipped and
well established company in line with the best business practices in the industry, and as determined by the City
of Miami Beach. -
E. The City may consider any evidence available regarding the financial, technical, and other qualifications and
abilities of a Proposer, including past performance (experience), in making an award that is in the best interest
of the City.
F. The City may require Proposer s to show proof that they have been designated as authorized
representatives of a manufacturer or supplier, which is the actual source of supply. In these instances, the City
may also require material information from the source of supply regarding the quality, packaging, and
characteristics of the products to be supply to the City.
35. ASSIGNMENT. The successful Proposer shall not assign, transfer, convey, sublet or otherwise dispose of the
contract, including any or all of its right, title or interest therein, or his/her or its power to execute such contract, to
any person, company or corporation, without the prior written consent of the City.
36. LAWS, PERMITS AND REGULATIONS. The Proposer shall obtain and pay for all licenses, permits, and
inspection fees required to complete the work and shall comply with all applicable laws.
37. OPTIONAL CONTRACT USAGE.When the successful Proposer(s) is in agreement, other units of government
or non-profit agencies may participate in purchases pursuant to the award of this contract at the option of the unit of
government or non-profit agency.
38. VOLUME OF WORK TO BE RECEIVED BY CONTRACTOR. It is the intent of the City to purchase the goods
and services specifically listed in this solicitation from the contractor. However, the City reserves the right to
purchase any goods or services awarded from state or other governmental contract, or on an as-needed basis
through the City's spot market purchase provisions.
39. DISPUTES. In the event of a conflict between the documents, the order of priority of the documents shall be as
follows:
A. Any contract or agreement resulting from'the award of this solicitation; then
B. Addendum issued for this solicitation, with the latest Addendum taking precedence; then
C. The solicitation;then
D. The Proposer's proposal in response to the solicitation.
40. INDEMNIFICATION. The Proposer shall indemnify and hold harmless the City and its officers, employees,
agents and instrumentalities from any and all liability, losses or damages, including attorney's fees and costs of
defense, which the City or its officers, employees, agents or instrumentalities may incur as a result of claims,
demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from
the performance of the agreement by the contractor or its employees, agents, servants, partners, principals or
subcontractors. The contractor shall pay all claims and losses in connection therewith, and shall investigate and
defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including
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appellate proceedings, and shall pay all costs,judgments, and attorney's fees which may be incurred thereon. The
Proposer expressly understands and agrees that any insurance protection required by this Agreement or otherwise
provided by the contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend
the City or its officers, employees, agents and instrumentalities as herein provided. The above indemnification
provisions shall survive the expiration or termination of this Agreement.
41. CONTRACT EXTENSION. The City reserves the right to require the Contractor to extend contract past the
stated termination date for a period of up to 120 days in the event that a subsequent contract has not yet been
awarded. Additional extensions past the 120 days may occur as needed by the City and as mutually agreed upon
by the City and the contractor.
42. FLORIDA PUBLIC RECORDS LAW. Proposers are hereby notified that all Bid including, without limitation, any
and all information and documentation submitted therewith, are exempt from public records requirements under
Section 119.07(1), Florida Statutes, and s. 24(a), Art. 1 of the State Constitution until such time as the City provides
notice of an intended decision or until thirty (30) days after opening of the proposals, whichever is earlier.
Additionally, Contractor agrees to be in full compliance with Florida Statute 119.0701 including, but not limited to,
agreement to (a) Keep and maintain public records that ordinarily and necessarily would be required by the public
agency in order to perform the services; (b) provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in
this chapter or as otherwise provided by law; (c) Ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed except as authorized by law; (d) Meet all
requirements for retaining public 'records and transfer, at no cost, to the public agency all public records in
possession of the contractor upon termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure requirements. All records stored electronically
must be provided to the public agency in a format that is compatible with the information technology systems of the
public agency.
43. OBSERVANCE OF LAWS. Proposers are expected to be familiar with, and comply with, all Federal, State,
County, and Qity laws, ordinances, codes, rules and regulations, and all orders and decrees of bodies or tribunals
having jurisdiction o'r authority which, in any manner, may affect the scope of services and/or project contemplated
by this RFQ (including, without limitation, the Americans with Disabilities Act, Title VII of the Civil Rights Act, the
EEOC Uniform Guidelines, and all EEO regulations and guidelines). Ignorance of the law(s) on the part of the
Proposer will in no way relieve it from responsibility for compliance.
44. CONFLICT OF INTEREST. All Proposers must disclose, in their Proposal, the name(s) of any officer, director,
agent, or immediate family member (spouse, parent, sibling, and child) who is also an employee of the City of
Miami Beach. Further, all Proposers must disclose the name of any City employee who owns, either directly or
indirectly, an interest of ten (10%) percent or more in the Proposer entity or any of its affiliates.
45. MODIFICATION/WITHDRAWALS OF PROPOSALS.A Proposer may submit a modified Proposal to replace all
or any portion of a previously submitted Proposal up until the Proposal due date and time. Modifications received
after the Proposal due date and time will not be considered. Proposals shall be irrevocable until contract award
unless withdrawn in writing prior to the Proposal due date, or after expiration of 120 calendar days from the opening
of Proposals without a contract award. Letters of withdrawal received after the Proposal due date and before said,
expiration date, and letters of withdrawal received after contract award will not be considered.
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47. EXCEPTIONS TO RFQ. Proposers must clearly indicate any exceptions they wish to take to any of the
terms in this RFQ, and outline what, if any, alternative is being offered. All exceptions and alternatives
shall be included and clearly delineated, in writing, in the Proposal. The City, at its sole and absolute
discretion, may accept or reject any or all exceptions and alternatives. In cases in which exceptions and
alternatives are rejected, the City shall require the Proposer to comply with the particular term and/or
condition of the RFQ to which Proposer took exception to (as said term and/or condition was originally set
forth on the RFQ).
48. ACCEPTANCE OF GIFTS, FAVORS, SERVICES. Proposers shall not offer any gratuities, favors, or anything
of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this
Proposal. Pursuant to Sec. 2-449 of the City Code, no officer or employee.of the City shall accept any gift, favor or
service that might reasonably tend improperly to influence him in the discharge of his official duties.
49. SUPPLEMENTAL INFORMATION. City reserves the right to request supplemental information from Proposers
at any time during the RFQ solicitation process.
50. ADDITIONAL ITEMS / SERVICES. Although this solicitation and resultant contract identifies specific goods,
services or facilities ("items"), it is hereby agreed and understood that the City may require additional items to be
added to the Contract which are ancillary or supplemental to the items specified herein and required to complete
the work. When additional items are required to be added to the Contract, awarded vendor(s), as applicable to the
item being requested, under this contract may be invited to submit price quote(s) for the additional items. If these
quote(s) are determined to be fair and reasonable, then the additional items will be awarded to the current contract
vendor(s)through either a Purchase Order(or Change Order if Purchase Order already exists)or an amendment to
the Contract. Additional items with a cumulative value of $50,000 or less may be approved by the City Manager.
City Commission approval is required for additional items with a cumulative value greater than $50,000.
The City may determine to obtain price quotes for the additional items from other vendors in the event that
fair and reasonable pricing is not obtained from the current contract vendors, or for other reasons at the
City's discretion.
Balance of Page Intentionally Left Blank
NINGRIP
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SECTION 0300 SUBMITTAL INSTRUCTIONS AND FORMAT
1. SEALED RESPONSES..One original Statement of Qualifications (preferably in 3-ring binder) must be submitted
in an opaque, sealed envelope or container on or before the due date established for the receipt of proposals.
Additionally, ten (10) bound copies and one (1) electronic format (CD or USB format) are to be submitted. The
following information should be clearly marked on the face of the envelope or container in which the proposal is
submitted: solicitation number, solicitation title, proposer name, proposer return address. Statement of
Qualifications received electronically, either through email or facsimile, are not acceptable and will be rejected.
2. LATE BIDS. Statement of Qualifications are to be received on or before the due date established herein for the
receipt of Bids. Any Bid received after the deadline established for receipt of Statement of Qualifications will
be considered late and not be accepted or will be returned to proposer unopened. The City does not accept
responsibility for any delays, natural or otherwise.
3. STATEMENTS OF QUALIFICATIONS FORMAT. In order to maintain comparability, facilitate the review process
and assist the Evaluation Committee in review of Statement of Qualifications, it is strongly recommended that
Statement of Qualifications be organized and tabbed in accordance with the sections and manner specified below.
Hard copy submittal should be tabbed as enumerated below and contain a table of contents with page references.
Electronic copies should also be tabbed and contain a table of contents with page references. ,
TAB 1 Cover Letter&Requirements
1.1 Cover Letter and Table of Contents. The cover letter must indicate Proposer and Proposer Primary Contact for the
purposes of this solicitation.
1.2 Proposal Certification, Questionnaire & Requirements Affidavit (Appendix A). Attach Appendix A fully
completed and executed.
TAB 2 Experience&Qualifications
2.1 Qualifications of Proposing Firm. Submit detailed information regarding the firm's history and relevant experience
and proven track record of providing the scope of services similar as identified in this solicitation, including experience in
providing similar scope of services to public sector agencies. For each project that the Proposer submits as evidence of
similar experience, the following is required: project description, agency name, agency contact, contact telephone &
email, and year(s) and term of engagement.
2.2 Qualifications of Proposer Team. Provide an organizational chart of all personnel and sub-consultants to be used
for this project if awarded, the role that each team member will play in providing the services detailed herein and each
team members'qualifications, including membership or certification in the following areas:
• USAG (U101)Safety and Risk Management Certification
• USAG (U100) Fundamental Gymnastics Instruction Course Certification
• USAG (U110) Safe Sport Course Certification
• CPR/First Aid
A resume of each individual, including education, experience, and any other pertinent information, shall be included for
each Proposal team member to be assigned to this contract.
TAB 3 Approach and Methodology
Submit detailed information addressing how Proposer will achieve each portion of the scope of services and technical
requirements outlined in Appendix C, Minimum Requirements and Specifications, including (at a minimum) each of the
scope related items identified on pages 25 — 31 of Appendix C. Additionally, proposal should emphasize how the
Proposer will address the following areas of the scope of services:
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• Schedule of Activities. Proposer should include a full schedule of activities to include: class/program name, age
of participants to be served, class/program description inclusive of field trip location and date, begin/end time of
the class/program and weekly lesson plan.
• Safety and Supervision. Proposer should address its plan to maximize safety and supervision at all times,
including the monitoring of staff, participants, equipment and facilities.
• Added Value Programming: Proposer should include with their program proposal any programs,services,or
amenities that would be in addition to and beyond the above program specifications that will provide an added
value to the program for the participant(s)and/or City. These added value programs, services,or amenities
would be in addition to the standard or traditional programs typically offered and those not requested elsewhere
in this RFQ.
TAB 4 Public Benefit
4.1 Contribution to Educational Initiatives. The City maintains a'501(C)(3) that is used to support the educational
initiatives of the Mayor and City Commission. Proposers may propose a financial contribution to the educational
initiatives 501(C)(3).
4.2 Other Value-Added Public Benefits. Proposers may submit detailed information on how Proposer will include other
value-added public benefits in the delivery of the proposed services, which may include any other benefits, contributions
or services that benefit the City and its residents.
4. FINANCIAL CAPACITY. Within three (3) business days of request by the City, Each Proposer shall arrange for
Dun & Bradstreet to submit a Supplier Qualification Report (SQR) directly to the Procurement Contact named
herein. No proposal will be considered without receipt, by the City, of the SQR directly from Dun & Bradstreet. The
cost of the preparation of the SQR shall be the responsibility of the Proposer.:The Proposer shall request the SQR
report from D&B at:
httpsalsupplierportal.dnb.comlwebapplwcslstores/servletlSupplierPortal?storeld=11696
Proposers are responsible for the accuracy of the information contained in its SQR. It is highly
recommended that each Proposer review the information contained in its SQR for accuracy prior to
submittal to the City and as early as possible in the solicitation process. For assistance with any portion of
the SQR submittal process, contact Dun &Bradstreet at 800-424-2495.
5. ADDITIONAL INFORMATION OR CLARIFICATION. After proposal submittal, the City reserves the right to
require additional information from Proposers (or Proposer team members or sub-consultants) to determine:
qualifications (including, but not limited to, litigation history, regulatory action, or additional references); and financial
capability (including, but not limited to, annual reviewed/audited'financial statements with the auditors notes for
each of their last two complete fiscal years).
The City reserves the right to request any documentation omitted, with exception of Proposal Certification,
Questionnaire & Requirements Affidavit (Appendix A). Bidder must submit any omitted documentation within
three (3) business days upon request from the City, or the bid may be deemed non-responsive. Non-responsive bid
packages will receive no further consideration.
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SECTION 0400 STATEMENTS OF QUALIFICATIONS EVALUATION
1. Evaluation Committee. An Evaluation Committee, appointed by the City Manager, shall meet to evaluate each
Statement of Qualifications in accordance with the requirements set forth in the solicitation. If further information is
desired, Proposals may be requested to make additional written submissions of a clarifying nature or oral
presentations to the Evaluation Committee. The evaluation of Statement of Qualifications will proceed in a two-step
process as noted below. It is important to note that the Evaluation Committee will score the qualitative portions of
the Statement of Qualifications only. The Evaluation Committee does not make an award recommendation to the
City Manager. The results of Step 1 & Step 2 Evaluations will be forwarded to the City Manager who will utilize the
results to make a recommendation to the City Commission. In the event that only one responsive proposal is
received, the City Manager, after determination that the sole responsive proposal materially meets the requirements
of the RFQ, may, without an evaluation committee, recommend to the City Commission that the Administration
enter into negotiations. The City, in its discretion, may utilize technical or other advisers to assist the evaluation
committee in the evaluation of proposals.
2. Step 1 Evaluation. The first step will consist of the qualitative criteria listed below to be considered by the
Evaluation Committee. The second step will consist of quantitative criteria established below to be added to the
Evaluation Committee results by the Department of Procurement Management. An Evaluation Committee,
appointed by the City Manager, shall meet to evaluate each Statement of Qualifications in accordance with the
qualifications criteria established below for Step 1, Qualitative Criteria. In doing so, the Evaluation Committee may
review and score all proposals received, with or without conducting interview sessions.
Step 1 -Qualitative Criteria Maximum Points
Proposer Experience and Qualifications 65
Approach and Methodology 30
Public Benefit 5
TOTAL AVAILABLE STEP 1 POINTS 100
3. Step 2 Evaluation. Following the results of Step 1 Evaluation of qualitative criteria, the Proposer may receive
additional quantitative criteria points to be added by the Procurement Department to those points earned in Step 1,
as follows.
Step 2-Quantitative Criteria Maximum Points
Veterans Preference 5
TOTAL AVAILABLE STEP 2 POINTS 5
it
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4. Determination of Final Ranking. At the conclusion of the Evaluation Committee Step 1 scoring, Step 2 Points
will be added to each evaluation committee member's scores by the Department of Procurement Management.
Step 1 and 2 scores will be converted to rankings in accordance with the example below:
Proposer Proposer Proposer
A B C
Ste. 1 Points 82 76 80
Committee • Ste.2.Points 22 15 12
Member 1 Total 104 91 92
Rank 1 3 2
J Ste. 1 Points 79 85 72
Committee Ste.2 Points 22 15 12
Member 2 Total 101 100 84
Rank 1 2 3
Ste. 1 Points 80 74 66
Committee Ste. 2 Points 22 15 12
Member 2 Total 102 89 78
Rank 1 2 '3
Low Aggregate Score 3 7 8
Final Ranking* 1 2 3
* Final Ranking is presented to the City Manager for further due diligence and
recommendation to the City Commission. Final Ranking does not constitute
an award recommendation until such time as the City Manager has made his
recommendation to the City Commission, which may be different than final
ranking results.
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APPENDIX A
MIAMIBEACH
Response Certification ,
Questionnaire.. &
Requirements Affidavit
2019-047-WG
GYMNASTICS PROGRAM INSTRUCTIONAL
SERVICES
PROCUREMENT DEPARTMENT
. 1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
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Solicitation No: Solicitation Title: •
2019-047-WG GYMNASTICS PROGRAM INSTRUCTIONAL SERVICES
Procurement Contact: Tel: Email:
William Garviso, CPPB 305 673-7000#6650 WilliamGarviso@miamibeachfl.gov
STATEMENTS OF QUALIFICATIONS CERTIFICATION, QUESTIONNAIRE&REQUIREMENTS AFFIDAVIT
Purpose: The purpose of this Response Certification, Questionnaire and Requirements Affidavit Form is to inform
prospective Proposals of certain solicitation and contractual requirements, and to collect necessary information from
Proposals in order that certain portions of responsiveness, responsibility and other determining factors and
compliance with requirements may be evaluated. This Statement of Qualifications Certification, Questionnaire
and Requirements Affidavit Form is a REQUIRED FORM that must be submitted fully completed and
executed.
1. General Proposer Information.
FIRM NAME:
NO.OF YEARS IN BUSINESS: NO.OF YEARS IN BUSINESS LOCALLY: NO.OF EMPLOYEES:
OTHER NAME(S)PROPOSER HAS OPERATED UNDER IN THE LAST 10 YEARS:
FIRM PRIMARY ADDRESS(HEADQUARTERS):
CITY:
STATE: ZIP CODE: •
TELEPHONE NO.:
TOLL FREE NO.:
FAX NO.:
FIRM LOCAL ADDRESS:
CITY:
STATE: ZIP CODE:
PRIMARY ACCOUNT REPRESENTATIVE FOR THIS ENGAGEMENT:
ACCOUNT REP TELEPHONE NO.:
•
ACCOUNT REP TOLL FREE NO.:
ACCOUNT REP EMAIL:
FEDERAL TAX IDENTIFICATION NO.:
The City reserves the eight to seek additional information from proposer or other source(s),including but not limited to:any firm or principal
information, applicable licensure, resumes of relevant individuals, client information, financial information, or any information the City
deems necessary to evaluate the capacity of the proposer to perform in accordance with contract requirements.
RFQ 2019-047-WG 17
MIAMI BEACH
1. Veteran Owned Business.Is Pro oser claiming a veteran owned business status?
YES NO
SUBMITTAL REQUIREMENT: Proposers claiming veteran owned business status shall submit a documentation proving that
firm is certified as a veteran-owned business or a service-disabled veteran owned business by the State of Florida or United
States federal government,as required pursuant to ordinance 2011-3748.
2. Conflict Of Interest'. All Proposers must disclose, in their Proposal, the name(s)of any officer, director, agent, or immediate
family member(spouse, parent, sibling, and child)who is also an employee of the City of Miami Beach. Further, all Proposers
must disclose the name of any City employee who owns,either directly or indirectly, an interest of ten (10%)percent or more in
the Proposer entity or any of its affiliates;
SUBMITTAL REQUIREMENT: Proposers must disclose the name(s)of any officer,director,agent,or immediate family member
(spouse,parent,sibling,and child)who is also an employee of the City of Miami Beach. Proposers must also disclose the name
of any City employee who owns,either directly or indirectly,an interest of ten(10%)percent or more in the Proposer entity or any
of its affiliates
3. References & Past Performance. Proposer shall submit at least three (3) references for whom the Proposer has completed
work similar in size and nature as the work referenced in solicitation.
SUBMITTAL REQUIREMENT: For each reference submitted, the following information is required: 1) Firm Name, 2) Contact
Individual Name&Title,3)Address,4)Telephone,5)Contact's Email and 6)Narrative on Scope of Services Provided.
4. Suspension, Debarment or Contract Cancellation. Has Proposer ever been debarred, suspended or other legal violation, or
had a contract cancelled due to non-performanceplyi public sector agency?
YES NO
SUBMITTAL REQUIREMENT: If answer to above is"YES,"Proposer shall submit a statement detailing the reasons that led to
action(s).
5. Vendor Campaign Contributions. Proposers are expected to be or become familiar with,the City's Campaign Finance Reform
laws, as codified in Sections 2-487 through 2-490 of the City Code. Proposers shall be solely responsible for ensuring that all
applicable provisions of the City's Campaign Finance Reform laws are complied with, and shall be subject to any and all
sanctions,as prescribed therein,including disqualification of their Proposals,in the event of such non-compliance.
SUBMITTAL REQUIREMENT: Submit the names of all individuals or entities(including your sub-consultants)with a controlling
financial interest as defined in solicitation. For each individual or entity with a controlling financial interest indicate whether or not
each individual or entity has contributed to the campaign either directly or indirectly,of a candidate who has been elected to the
office of Mayor or City Commissioner for the City of Miami Beach.
6. Code of Business Ethics.Pursuant to City Resolution No.2000-23879,each person or entity that seeks to do business with the
City shall adopt a Code of Business Ethics("Code")and submit that Code to the Department of Procurement Management with
its proposal/response or within five (5) days upon receipt of request. The Code shall, at a minimum, require the Proposer, to
comply with all applicable governmental rules and regulations including, among others, the conflict of interest, lobbying and
ethics provision of the City of Miami Beach and Miami Dade County.
SUBMITTAL REQUIREMENT: Proposer shall submit firm's Code of Business Ethics. In lieu of submitting Code of Business
Ethics, Proposer may submit a statement indicating that it will'adopt,as required in the ordinance,the City of Miami Beach Code ,
of Ethics,available at htto://www.miamibeachfl.gov/city-hall/procurement/
•
RFQ 2019-047-WG 18
MIAMI BEACH
7.
1. Effective January 1, 2018, covered employees must be paid a living wage rate of no Icsc than $11.62 per hour with
benefits:
2. Effective January 1, 2019, covered employees mutt be paid a living wage rate of no Icf than $11.70 per hour with
benefits _ .
t
benefits:
at , • n , -
electronically via the City's electronic compliance portal,LCP Tracker(LCPTracker.net).
8. Equal Benefits for Employees with Spouses and Employees with Domestic Partners. When awarding competitively
solicited contracts valued at over$100,000 whose contractors maintain 51 or more full time employees on their payrolls during
20 or more calendar work weeks, the Equal Benefits for Domestic Partners Ordinance 2005-3494 requires certain contractors
doing business with the City of Miami Beach, who are awarded a contract pursuant to competitive proposals, to provide"Equal
Benefits"to their employees with domestic partners, as they provide to employees with spouses. The Ordinance applies to all
employees of a Contractor who work within the City limits of the City of Miami Beach, Florida; and the Contractor's employees
located in the United States,but outside of the City of Miami Beach limits,who are directly performing work on the contract within
the City of Miami Beach.
A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees?
YES NO
B. Does your company provide or offer access to any benefits to employees with(same or opposite sex)domestic partners*or
to domestic partners of employees?
YES NO
C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already
specified. Note:some benefits are provided to employees because they have a spouse or domestic partner,such as bereavement
leave;other benefits are provided directly to the spouse or domestic partner,such as medical insurance.
BENEFIT Firm Provides for Firm Provides for Firm does not
Employees with Employees with Provide Benefit
Spouses Domestic Partners
Health
Sick Leave
Family Medical Leave •
Bereavement Leave
If Proposer cannot offer a benefit to domestic partners because of reasons outside your control, (e.g., there are no insurance
providers in your area willing to offer domestic partner coverage)you may be eligible for Reasonable Measures compliance. To
comply on this basis, you must agree to pay a cash equivalent and submit a completed Reasonable Measures Application
(attached) with all necessary documentation. Your Reasonable Measures Application will be reviewed for consideration by the
City Manager, or his designee. Approval is not guaranteed and the City Manager's decision is final. Further information-on the
Equal Benefits requirement is available at http://www.miamibeachfl.gov/city-hall/procurement/procurement-related-ordinance-
and-procedures/
RFQ 2019-047-WG 19
I
MIAMI BEACH
9. Public Entity Crimes.Section 287.133(2)(a),Florida Statutes,as currently enacted or as amended from time to time,states that
a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not
submit a proposal,proposal,or reply on a contract to provide any goods or services to a public entity;may not submit a proposal,
proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not
submit proposals, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor,supplier,subcontractor,or consultant under a contract with any public entity; and may not transact business with any
public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months following
the date of being placed on the convicted vendor list.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer
agrees with the requirements of Section 287.133, Florida Statutes,and certifies it has not been placed on convicted vendor list.
10. Non-Discrimination. Pursuant to City Ordinance No.2016-3990, the City shall not enter into a contract with a business unless
the business represents that it does not and will not engage in a boycott as defined in Section 2-375(a) of the City Code,
including the blacklisting,divesting from,or otherwise refusing to deal with a person or entity when such action is based on race,
color,national origin,religion,sex,intersexuality,gender identity,sexual orientation,marital or familial status,age or disability.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer
agrees it is and shall remain in full compliance with Section 2-375 of the City of Miami Beach City Code.
11. Moratorium on Travel to and the Purchase of Goods or Services from North Carolina and Mississippi. Pursuant to
Resolution 2016-29375, the.City of Miami Beach, Florida, prohibits official City travel to the states of North Carolina and
Mississippi, as well as the purchase of goods or services sourced in North Carolina and Mississippi. Proposer shall agree that
no travel shall occur on behalf of the City to North Carolina or Mississippi, nor shall any product or services it provides to the City
be sourced from these states.
SUBMITTAL REQUIREMENT: No additional submittal is required. By virtue of executing this affidavit document, Proposer
agrees it is and shall remain in full compliance with Resolution 2016-29375.
12. Fair Chance Requirement.Pursuant to Section 2-376 of the City Code,the City shall not enter into any contract resulting from a
competitive solicitation, unless the proposer certifies in writing that the business has adopted and employs written policies,
practices,and standards that are consistent with the City's Fair Chance Ordinance,set forth in Article V of Chapter 62 of the City
Code ("Fair Chance Ordinance"), and which, among other things, (i) prohibits City contractors, as an employer, from inquiring
about an applicant's criminal history until the applicant is given a conditional offer of employment; (ii) prohibits advertising of
employment positions with a statement that an individual with a criminal record may not apply for the position, and (iii)prohibits
placing a statement on an employment application that a person with a criminal record may not apply for the position.
SUBMITTAL REQUIREMENT: No additional submittal is required at this time. By virtue of executing this affidavit, Proposer
certifies that it has adopted policies,practices and standards consistent with the City's Fair Chance Ordinance. Proposer agrees
. to provide the City with supporting documentation evidencing its compliance upon request. Proposer further agrees that any
breach of the representations made herein shall constitute a material breach of contract, and shall entitle the City to the
immediate termination for cause of the agreement,in addition to any damages that may be available at law and in equity.
13. Acknowledgement of Addendum. After issuance of solicitation,the City may release one or more addendum to the solicitation
which may provide additional information to Proposers or alter solicitation requirements. The City will strive to reach every
Proposer having received solicitation through the City's e-procurement system,PublicPurchase.com. However, Proposers are
solely responsible for assuring they have received any and all addendum issued pursuant to solicitation.This Acknowledgement
of Addendum section certifies that the Proposer has received all addendum released by the City pursuant to this solicitation.
Failure to obtain and acknowledge receipt of all addenda may result in-proposal disqualification.
Initial to Confirm Initial to Confirm Initial to Confirm
Receipt Receipt Receipt
Addendum 1 Addendum 6 Addendum 11
Addendum 2 Addendum 7 Addendum 12
Addendum 3 Addendum 8 Addendum 13
Addendum 4 Addendum 9 Addendum 14
Addendum 5 Addendum 10 Addendum 15
If additional confirmation of addendum is required,submit under separate cover.
RFQ 2019-047-WG 20
1
MIAMIBEACH
DISCLOSURE AND DISCLAIMER SECTION
The solicitation referenced herein is being furnished to the recipient by the City of Miami Beach (the"City")for the recipient's convenience.
Any action taken by the City in response to Statement of Qualifications made pursuant to this solicitation, or in making any award, or in
failing or refusing to make any award pursuant to such Statement of Qualifications,or in-cancelling awards,or in withdrawing or cancelling
this solicitation,either before or after issuance of an award,shall be without any liability or obligation on the part of the City.
In its sole discretion,the City may withdraw the solicitation either before or after receiving Statement of Qualifications,may accept or reject
Statement of Qualifications, and may accept Statement of Qualifications which deviates from the solicitation, as it deems appropriate and
in its best interest. In its sole discretion, the City may determine the qualifications and acceptability of any party or parties submitting
Statement of Qualifications in response to this solicitation.
Following submission of Statement of Qualifications, the applicant agrees to deliver such further details, information and assurances,
including financial and disclosure data, relating to the Statement of Qualifications and the applicant including, without limitation, the
applicant's affiliates,officers,directors,shareholders,partners and employees,as requested by the City in its discretion.
The information contained herein is provided solely for the convenience of prospective Proposals. It is the responsibility of the recipient to
assure itself that information contained herein is accurate and complete.The City does not provide any assurances as to the accuracy of
any information in this solicitation.
Any reliance on these contents, or on any permitted communications with City officials, shall be at the recipient's own risk. Proposals
should rely exclusively on their own investigations, interpretations, and analyses.The solicitation is being provided by the City without any
warranty or representation,express or implied, as to its content, its accuracy,or its completeness. No warranty or representation is made
by the City or its agents that any Statement of Qualifications conforming to these requirements will be selected for consideration,
negotiation,or approval.
The City shall have no obligation,or liability with respect to this solicitation,the selection and the award process,or whether any award will
be made.Any recipient of this solicitation who responds hereto fully acknowledges all the provisions of this Disclosure and Disclaimer, is
totally relying on this Disclosure and Disclaimer,and agrees to be bound by the terms hereof.Any Statement of Qualifications submitted to
the City pursuant to this solicitation are submitted at the sole risk and responsibility of the party submitting such Statement of
Qualifications.
This solicitation is made subject to correction of errors,omissions,or withdrawal from the market without notice. Information is for guidance
only,and does not constitute all or any part of an agreement.
The City and all Proposals will be bound only as, if and when a Statement of Qualifications, as same may be modified, and the applicable
definitive agreements pertaining thereto, are approved and executed by the parties, and then only pursuant to the terms of the definitive
agreements executed among the parties.Any response to this solicitation may be accepted or rejected by the City for any reason,or for no
reason,without any resultant liability to the City.
The City is governed by the Government-in-the-Sunshine Law, and all Statement of Qualifications and supporting documents shall be
subject to disclosure as required by such law.All Statement of Qualifications shall be submitted in sealed proposal form and shall remain
confidential to the extent permitted by Florida Statutes, until the date and time selected for opening the responses. At that time, all
documents received by the City shall become public records.
Proposals are expected to make all disclosures and declarations as requested in this solicitation. By submission of a Statement of
Qualifications,the Proposer acknowledges and agrees that the City has the right to make any inquiry or investigation it deems appropriate
to substantiate or supplement information contained in the Statement of Qualifications,and authorizes the release to the City of any and all
information sought in such inquiry or investigation. Each Proposer certifies that the information contained in the Statement of Qualifications
is true,accurate and complete,to the best of its knowledge,information,and belief.
Notwithstanding the foregoing or anything contained in the solicitation, all Proposals agree that in the event of a final unappealable
judgment by a court of competent jurisdiction which imposes on the City any liability arising out of this solicitation,or any response thereto,
or any action or inaction by the City with respect thereto, such liability shall be limited to $10,000.00 as agreed-upon and liquidated
damages. The previous sentence, however, shall not be construed to circumvent any of the other provisions of this Disclosure and
Disclaimer which imposes no liability on the City.
In the event of any differences in language between this Disclosure and Disclaimer and the balance of the solicitation,it is understood that
the provisions of this Disclosure and Disclaimer shall always govern.The solicitation and any disputes arising from the solicitation shall be
governed by and construed in accordance with the laws of the State of Florida.
RFQ 2019-047-WG 21
MIAMI BEACH
PROPOSER CERTIFICATION
[hereby certify that: I, as an authorized agent of the Proposer , am submitting the following information as my firm's
proposal; Proposer agrees to complete and unconditional acceptance of the terms and conditions of this document,
inclusive of this solicitation, all attachments, exhibits and appendices and the contents of any Addenda released hereto, and
the Disclosure and Disclaimer Statement; proposer agrees to be bound to any and all specifications, terms and conditions
contained in the solicitation, and any released Addenda and understand that the following are requirements of this
solicitation and failure to comply will result in disqualification of proposal submitted; Proposer has not divulged, discussed,
or compared the proposal with other Proposals and has not colluded with any otherproposer or party to any other proposal;
proposer acknowledges that all information contained herein is partof:the public domain as defined by the State of Florida
Sunshine and Public Records Laws; all responses, data and information contained in this proposal, inclusive of the
Statement of Qualifications Certification, Questionnaire and Requirements Affidavit are true and accurate.
Name of Proposer's Authorized Representative: Title of Proposer's Authorized Representative:
Signature of Proposer's Authorized Representative: Date:
•
State of FLORIDA ) On this_day of ,20_,personally
appeared before me who
County of ) stated that(s)he is the
of , a corporation, and that the instrument was signed in behalf of the
said corporation by authority of its board of directors and acknowledged said instrument
to be its voluntary act and deed. Before me:
Notary Public for the State of Florida
My Commission Expires:
RFQ 2019-047-WG , 22
APPENDIX B
AA Ami BEAc H
" No Bid " Form
2019-047-WG
GYMNASTICS PROGRAM INSTRUCTIONAL
SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
Note: It is important for those vendorswho have received; notification of
this solicitation but have decided not to respond, to complete and submit
the attached "Statement of No Bid."` The "Statement of No Bid" provides
the City with information{.. on how to improve the solicitation process.,
Failure to submit a "Statement of No Bid" may result in not being notified.
of future solicitations by the City.
RFQ 2019-047-WG 23
MIAMI BEACH
Statement of No Bid
WE HAVE ELECTED NOT TO SUBMIT A STATEMENTS OF QUALIFICATIONS AT THIS TIME FOR
REASON(S) CHECKED AND/OR INDICATED BELOW:
Workload does not allow us to proposal
_Insufficient time to respond
Specifications unclear or too restrictive
Unable to meet specifications
_Unable to meet service requirements
_Unable to meet insurance requirements
_Do not offer this product/service
_OTHER. (Please,specify)
We do_do not_want to be retained on your mailing list for future proposals of this type
product'and/or service.
Signature:
Title:
Legal Company Name:
Note: Failure to respond, either by submitting a proposal or this completed form, may result in
your company being removed from our vendors list.
PLEASE RETURN TO:
CITY OF MIAMI BEACH
PROCUREMENT DEPARTMENT
ATTN: William Garviso, CPPB
STATEMENTS OF QUALIFICATIONS#2019-047-WG
1755 MERIDIAN AVENUE, 3rd FLOOR
MIAMI BEACH, FL 33139
RFQ 2019-047-WG 24
APPENDIX C
M I Am I BEAcH
J
Specifications
2019-047-WG
GYMNASTICS PROGRAM INSTRUCTIONAL
SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFQ 2019-047-WG 25
MIAMI BEACH
Cl. Statement of Work Required.
The goal of programming should be to provide a multi-level and diverse gymnastics experience for all participants.
The successful proposer shall coordinate a fall, winter, spring and summer schedule of activities in cooperation with ,
and the approval of the Parks and Recreation Director or designee.
The schedule of activities should at minimum include:
• A gymnastics developmental program conducted during the academic school year.
• A one week or more gymnastics camp conducted during the summer school recess.
• A gymnastics program that would provide opportunities for competition.
• A gymnastics program that would meet the needs of those with physical, developmental and/or emotional
challenges conducted by experienced, qualified staff.
Additional programming opportunities are desired, to include:
• Birthday party packages
• Cheerleading instruction
• Open gym
• Holiday events and/or special events
• Parent/toddler programs
• Private Classes
Added Value Programming: The Successful Proposer should include with their program proposal any programs,
services, or amenities that would be in addition to and beyond the above program specifications that will provide an
added value to the program for the participant(s) and/or City. These added value programs, services, or amenities
would be in addition to the standard or traditional programs typically offered and those not requested elsewhere in
this RFQ.
The Successful Proposer shall be responsible to and report to the Parks and Recreation Director, or his/her
designee, regarding all areas of operation/maintenance of the gymnastics facility.
The Successful Proposer shall be at the site of the gymnastics facility for a minimum of twenty (20) hours per week,
during posted business/office hours, and at all additional times reasonably necessary for the performance of the job
responsibilities specified in the RFQ and executed contract.
Use of the gymnastics facility by the successful proposer will be scheduled and reserved according to a submitted
class/performance/camp schedules. Changes to the schedule or additional use requested must be pre-approved
P Pq P PP by
the Parks and Recreation Director or his/her designee.
The Successful Proposer must be physically visible in the gymnastics facility during all hours of operation and shall
monitor and supervise the gymnastics facility, staff and programs during all scheduled/reserved use.
The Successful Proposer will provide.a full schedule of activities to include: class/program name, age of participants
to be served, class/program description inclusive of field trip location and date, begin/end time of the class/program
and weekly lesson plan.
RFQ 2019-047-WG 26
MIAMI BEACH
The.present Billing Rates are specified below. The City reserves the right to negotiate the fee schedule with the
successful proposer.
Gymnastics Program 10-week Present Rate
Residents $149.14
Non-Residents $223.72
Registration Fee to Gym.Kidz $26.64
Birthday Parties/weekly camps/one day $$399.50 (1-20) Res, $500.71 (1-20) Non-Res,
camps $452.79 (21-25) Res $554 (21-25) Non-Res
$506.08 (26-30) Res,
$607.29 (26-30) Non-Res
Gymnastic Camps 9:00AM -5:00PM
Residents(Weekly) $197.08
Non-Residents (Weekly) $354.76
Competitive Team 5 week _
2 hour Resident $143.82
2 hour sibling discount $122.25
2 hour non-resident $215.74
4 hour resident $261.01
4 hour sibling discount $221.86
4 hour non-resident _ _ $391.52
7.5 hour resident $329.32
7.5 hour sibling discount $279.93
7.5 non-resident $493.99 •
10 hour resident $365.92
10 hour sibling discount $311.03
10 hour non-resident $548.87
Privates (5—1 hour private classes)
Resident $305.10
Non-Resident $457.65
The schedule of classes/programs/camps will be submitted by the Successful Proposer upon the request of the
Parks and Recreation Director, or his/her designee. Information submitted will be used for inclusion in the Miami
Beach Parks and Recreation Department's biannual Recreation Review,.and posted yearly on the department's
website.
The Successful Proposer shall monitor(to include attendance and sign in/outs of all participants and), maintenance
of equipment and daily janitorial upkeep to include but,not limited to: vacuuming, sweeping, mopping, sanitizing
mats, emptying trash, glass cleaning, etc. as well as supervising the gymnastics operations and the behavior,
actions, work, etc., of the Successful Proposer's staff. Additionally, the Successful Proposer and his/her staff will
conduct'operations in an orderly, professional manner so as not to annoy, disturb or be offensive to customers,
patrons or others in the immediate vicinity of such operations.
AMIE
RFQ 2019-047-WG 27
Ii
MIAMI BEACH
The Successful Proposer shall furnish prompt and efficient service adequate to meet all reasonable demands,
including the.establishment of a schedule of services/programs for approval by the Parks and Recreation Director, or
his/her designee. Any changes to a pre-approved schedule of services/programs must be approved by the Parks
and Recreation Director, or his/her designee, prior to implementation.
The Successful Proposer shall inform the Parks and Recreation Director, or his/her designee, of changes regarding
the gymnastics industry in general, rules, regulations, equipment and trends associated with the operation of a
recreational gymnastics program. The Successful Proposer shall make recommendations on appropriate actions
and/or changes.
The Successful Proposer, or his/her designee, shall assist the Parks and Recreation Director, or his/her designee, in
recommending gymnastics facility equipment and improvements and improvements to the overall gymnastics
operating policies and procedures at the Scott Rakow Youth Center.
2. Present.Gymnastic Center Hours
Monday 2:00 PM to 8:00 PM
Tuesday 2:00 PM to 8:00 PM
Wednesday 2:00 PM to 8:00 PM
Thursday 2:00 PM to 8:00 PM
Friday No Classes
Saturday 9:00 AM to 12:00 PM
Sunday 9:00 AM to 12:00 PM
3. Personnel
The SUccessful Proposer represents that he/she has, or will secure at his/her own expense, all necessary personnel
required to perform the stated services of this RFQ and the executed contract. Such personnel shall NOT be City
employees.
The Successful Proposer, prior to working for the City of Miami Beach must present a complete list of employees
including but not limited to: name, contact phone number, certifications, email address, position held and duties, to
the Parks and Recreation Director, or his/her designee.
All of the services required by this RFQ shall be performed by the Successful Proposer and his/her personnel.
Staff employed by the Successful Proposer to perform these services shall be fully qualified and, if required,
authorized or permitted under state and local law to perform such services. The Successful Proposer shall be liable
for all work performed by his/her personnel.
The Successful Proposer's instruction personnel shall maintain membership and be certified in the following areas
throughout the contract term:
• USAG (U101)Safety and Risk Management Certification
• USAG (U100) Fundamental Gymnastics Instruction Course Certification
• USAG (U110) Safe Sport Course Certification
• CPR/First Aid
RFQ 2019-047-WG 28
MIAMI BEACH
The Successful Proposer shall establish, implement and maintain procedures and internal controls to ensure that
each employee complies with any and all applicable provisions of the executed contract and all site rules and
regulations of the Youth Center and the City of Miami Beach.
The Successful Proposer, and employees of the Successful Proposer, shall use neither controlled substance, unless
prescribed by a licensed physician, illegal substances or alcohol. The Successful Proposer and employees of the
Successful Proposer, when on or in City property, will not smoke or use tobacco-related products while engaged in
their work.
The Successful Proposer, and employees of the Successful Proposer, shall comply with all applicable local, state
and federal laws, rules, regulations and procedures.
All applicable taxes, fringe benefits and training for all personnel for the performance under the executed contract
shall be the sole responsibility of the Successful Proposer.
Identification: The Contractor(s) shall submit a list of employees with the required background checks as stated
above and a photocopy of a valid picture I.D. to the Contract Manager prior to commencement of services '
hereunder. I.D. shall show company name, employee name and a photo of the employee and shall be in their
possession at all times while performing services under this Contract.
4. Marketing Plan
The Successful Proposer shall establish and implement an advertising and marketing plan at its sole expense. All
advertising and marketing materials, including but not limited to, flyers, articles, etc., must be pre-approved by the
Parks and Recreation Director or his/her designee.
5. Customer Service
The Successful Proposer, and employees of the Successful Proposer, shall, at all times, provide courteous and
efficient service to the citizens of Miami Beach and members and guests of the Gymnastics Center and/or Youth
Center.
The Successful Proposer shall monitor, controland supervise the conduct, demeanor and appearance of
employees, agents, representatives, visitors, customers and patrons. Upon objection by the Parks and Recreation
Director, or his/her designee, concerningthe conduct;demeanor or appearance of anysuch person, the Successful
9 � � pp
Proposer shall immediately take all necessary steps to correct the course of such objection.
The Successful Proposer and its employees shall, at all times, be prompt in opening the Gymnastics Center for
business at the scheduled time each day.
The responsibilities and duties of the Successful Proposer and staff of the Successful Proposer may include, but are
not limited to, checking class/program/activity rosters for registered participants; monitoring the gymnastics facility
during hours of operation; addressing and controlling inappropriate behavior of patrons and visitors; assisting a
patron by providing answers to questions regarding programs, events, etc.; and, managing the gymnastics facility
operation in a pleasant, efficient and effective manner.
The Successful Proposer and its employees shall, at all times, limit personal activities including visitors, phone calls
and individual conversations. Operations of the gymnastics facility shall be conducted in a business-like manner, at
all times.
RFQ 2019-047-WG 29
•
MIAMI BEACH
The Successful Proposer shall be responsible for maintaining CPR, First Aid and AED certifications for him/herself
and all its employees. The Successful Proposer shall provide documentation, on a yearly, basis, of current
certifications of each staff member.
The Successful Proposer and employees of the Successful Proposer, in contact with the public, shall perform duties
in an efficient and courteous manner.
The Successful Proposer and its employees shall be distinctively uniformed or appropriately attired so as to be
distinguishable as the Successful Proposer's employee and not as an employee of the Youth Center and/or the City
of Miami Beach.
6. Property
The Successful Proposer shall, at all times, take precautions to avoid any damage or loss of property of the City.
The Successful Proposer agrees to reimburse the City for any gymnastics or facility repairs that are a result of
negligence, unsafe, careless, etc., actions on the part of the Successful Proposer and his/her staff. The Successful
Proposer agrees to purchase any additional equipment and / or supplies that are not already located in the
Multipurpose Room located at the Scott Rakow Youth Center.
The Successful Proposer shall replace or repair to the City's satisfaction any loss or damage at the Successful
Proposers expense.
The Successful Proposer shall adhere at all times to all safety concerns regarding employees and visitors to the
facility.
The Successful Proposer shall be responsible for preventative maintenance inspections, and reporting and
supervising daily maintenance of the gymnastics facility.
The Successful Proposer, or his/her designee, shall initiate the scheduled preventative maintenance requirements
for upkeep and/or repair of the gymnastics facility equipment.
7. Independent Contractor
The Successful Proposer shall remain an independent contractor with respect to all acts and services to be
performed by the Successful Proposer as detailed in this RFQ. The executed Contract shall not render the
Successful Proposer as an agent, partner, representative or employee of the City for any purposes whatsoever, nor
authorize the Successful Proposer to contract or assume any liabilities in the name of the City. The City shall not be '
liable for any wages or salaries of any representative, assistant or employee of the Successful Proposer, nor for any
debts, liabilities, nor any other obligations of the Successful Proposer.
The Successful Proposer, as an independent contractor, is not entitled to any City employee fringe benefit such as
vacation, sick leave, insurance, etc.
The SuccessfulProposer and/or its employees shall not conduct any business or activity not specifically authorized
by this RFQ, unless approved by the Parks and Recreation Director and/or City Manager, when required. If
approved, the business or activity shall not interfere in any manner with the use of the public area or infringe upon
the normal method of operations of any other parties authorized to be in the center.
RFQ 2019-047-WG 30
MIA BEACH
The Successful Proposer shall not purchase any merchandise or consignment in the name of the City or Youth
Center nor shall the Successful Proposer incur any debt in the name of the City or the Youth Center. The •
Successful Proposer shall not suffer or permit any mechanics lien to be filed against the premises or the leasehold
estate hereby created or any part thereof by reason of work, labor services, or materials supplied or claimed to have
been supplied to the Successful Proposer or any sublease or suffer or permit any other lien to attach to the premises '
or any part thereof of the leasehold estate hereby created.
8. Percentage of Gross (PG)
In consideration of the City executing an agreement and granting the rights provided in the agreement, the
successful contractor shall guarantee and pay to the City a Percentage of Gross Revenue. In the event that the City
chooses to extend the term of the agreement past the original term or any renewal term(s), the PG may be increased
in a manner to be negotiated between the City and successful contractor.
9. Program Registration and Payment
All attendees participating in an authorized program, activity or camp, as outlined in this RFQ, must be registered
with and make payment to the Successful Proposer through the use of a registration software system acceptable to
the City.
All program;camp and/or activity registrations for participation in an authorized program as agreed to by the Parks
and Recreation Director, or his/her designee, and the Successful Proposer, in compliance with the requirements of
this RFQ shall be paid directly to the successful Proposer
Ticket sales for performances conducted in compliance with the requirements of this RFQ shall be paid directly to
the Successful Proposer.
The costs of participant uniforms and applicable competition fees may be paid directly to the Successful Proposer.
The term "gross revenue" shall include all monies received from all related Gymnastics services provided by the
Successful Proposer. Payment will be calculated based on monies collected by the Successful Proposer. The
Successful Proposer shall make remittance on a per session/semester basis. Payment will be made no later than ten
(10) days from the end of the session/semester. Successful Proposer must submit a detailed financial report
outlining the revenues and registrations collected for each session/semester for the corresponding payment due to
the City.
The Successful Proposer agrees to establish an effective inventory system, keep accurate books and records in
accordance with recognized accountingprocedures and to keep and preserve all such complete and true records in .
g
the City of Miami Beach for a period of two (2) years following the end of each contract year. All such books and.
records maintained by the Gymnastics.Director shall be available for inspection by the City or its agents without
notice.
RFQ 2019-047-WG 31
APPENDIX D
M Ami BEAc H
Special Conditions
2019-047-WG
GYMNASTICS PROGRAM INSTRUCTIONAL
SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFQ 2019-047-WG 32
MIAMI BEACH
1.TERM OF CONTRACT.The contract shall commence upon effective date of fully executed agreement and shall be effective
for two(2)years.
2. OPTION TO RENEW. The City, through its City Manager, will have the option to extend for three (3) additional one year
periods at the City's sole discretion. Continuation of the contract beyond the initial period, and any option subsequently
exercised,is a City prerogative, and not a right of the successful contractor.
3. PROTECTION OF PROPERTY. The Successful Contractor will at all times guard against damage to or loss of property -
belonging to the City of Miami Beach. It is the responsibility of the Successful Contractor to replace or repair any property lost
or damaged by any of its employees. The City of Miami Beach may withhold payment or make such deductions as it might
deem necessary to ensure reimbursement for loss or damage to property through negligence of the Successful Contractor, its
employees or agents.
4. BACKGROUND CHECKS. The Successful Proposer and all employees of the Successful Proposer, prior to contact with
any/all participants, must submit to a background check,at the expense of the successful proposer and at no cost to the City, in
compliance with local, state and federal laws. The background check shall be completed by the City of Miami Beach's Human
Resource Department at theexpense of the Successful Proposer. The City shall have the right to refuse to allow any potential
employee of the Successful Proposer to work on City property when it deems that their presence on City property is not in the
City's best interest.
5. EXAMINATION OF SITES RECOMMENDED. Prior to submitting its offer it is advisable that the vendor visit the sites of the
proposed work and become familiar with any conditions which may in any manner affect the work to be done or affect the
equipment, materials and or labor required. The vendor is also advised to examine carefully the specifications and become
thoroughly aware regarding any and all conditions and requirements that may in any manner affect the work to be performed
under the contract. No additional allowances will be made because of lack of knowledge of these conditions.
RFQ 2019-047-WG 33
APPENDIX E
I Ami BEAC H
Insurance Requirements
2019-047-WG
GYMNASTICS PROGRAM INSTRUCTIONAL
SERVICES
PROCUREMENT DEPARTMENT
1755 Meridian Avenue, 3rd Floor
Miami Beach, Florida 33139
RFQ 2019-047-WG 34
MJAMIBEACH .
INSURANCE REQUIREMENTS
This document sets forth the minimum levels of insurance that the contractor is required to L�
maintain throughout the term of the contract and any renewal periods.
XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida.
XXX 2. Comprehensive General Liability (occurrence form), limits of liability$ 1,000,000.00 per occurrence for
bodily injury property damage to include Premises/ Operations; Products, Completed Operations and
Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement
exactly as written in"insurance requirements"of specifications).
XXX 3. Automobile Liability-$1,000,000 each occurrence-owned/non-owned/hired automobiles included.
4. Excess Liability-$ .00 per occurrence to follow the primary coverages.
XXX 5. The City must be named as and additional insured on the liability policies; and it must be stated on the
certificate.
6. Other Insurance as indicated:
Builders Risk completed value $ .00
_Liquor Liability $ .00
_Fire Legal Liability $ .00
Protection and Indemnity $ .00
_Employee Dishonesty Bond $ .00
_Other $ .00
XXX 7. Thirty(30)days written cancellation notice required.
XXX 8. Best's guide rating B+:VI or better, latest edition.
XXX 9. The certificate must state the proposal number and title
The City of Miami Beach is self-insured.Any and all claim payments made from self-insurance are subject
to the limits and provisions of Florida Statute 768.28, the Florida Constitution, and any other applicable
Statutes.
RFQ 2019-047-WG 35
EXHIBIT " C"
PROPOSAL AND
INSURANCE CERTIFICATE
COMMISSION MEMORANDUM &
RESOLUTION
5/10/2019 ' Detail by Entity Name
DIVISION OF CORPORATIONS
0147:Zorg CD1E.3,01,4 r 045'
official Sirwe Fior/do website
site
Department of State / Division of Corporations / Search Records / Detail By Document Number /
Detail by Entity Name
Florida Profit Corporation
GYM KIDZ, INC.
Filing Information
Document Number P02000100177
FEI/EIN Number 33-1021977
Date Filed - 09/16/2002
State FL
Status ACTIVE
Last Event AMENDMENT
Event Date Filed 06/11/2012
Event Effective Date NONE
Principal Address
2038 NE 155 STREET
NORTH MIAMI BEACH, FL 33162
Mailing Address
2038 NE 155 STREET
NORTH MIAMI BEACH, FL 33162
Registered Agent Name&Address
Regojo,Antonio E
12550 Biscayne Blvd
#110
Miami, FL 33181
Name Changed: 03/24/2016
Address Changed:02/15/2017
Officer/Director Detail
Name&Address
Title PD
VARONA, JOSLYN L
2038 NE 155ST
N MIAMI BEACH, FL 33162
TitleS
search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=GYMKIDZ P020... 1/2
A d
5/10/2019 Detail by Entity Name
VARONA, JORGE A
2038 NE 155 STREET
NORTH MIAMI BEACH,'FL 33162
Annual Reports
Report Year Filed Date
2017 02/15/2017
2018 02/07/2018
2019 04/11/2019
Document Images
•
04/11/2019--ANNUAL REPORT View image in PDF format
02/07/2018--ANNUAL REPORT View image in PDF format
02/15/2017--ANNUAL REPORT View image in PDF format
'.............................................._.._..................................................................
03/24/2016--ANNUAL REPORT View image in PDF format
04/07/2015--ANNUAL REPORT View image in PDF format
02/19/2014--ANNUAL REPORT View image in PDF format
02/06/2013—ANNUAL REPORT View image in PDF format •
06/11/2012--Amendment View image in PDF format
02/08/2012--ANNUAL REPORT View image in PDF format
12/27/2011--Off/Dir Resignation View image in PDF format •
05/25/2011 --OFFICERS NAME CHANGE View image in PDF format_....__
01/06/2011--ANNUAL REPORT View image in PDF format
02/17/2010--ANNUAL REPORT View image in PDF format
03/02/2009—ANNUAL REPORT View image in PDF format
02/12/2009—ANNUAL REPORT View image in PDF format
02/25/2008--ANNUAL REPORT View image in PDF format
•
01/18/2007--ANNUAL REPORT View image in PDF format
08/10/2006--ANNUAL REPORT View image in PDF format '
01/12/2005—ANNUAL REPORT• View image in PDF format
01/27/2004--ANNUAL REPORT \ View image in PDF format
04/25/2003--ANNUAL REPORT View image in PDF format
09/17/2002--Domestic Profit View image in PDF format
• Florida Department of State,Division of Corporations
•
•
search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=EntityName&directionType=Initial&searchNameOrder=GYMKIDZ P020... 2/2
•m 1 zGymnastics
GYM
CITY OF MIAMI BEACH
RFQ 2019 - 047-WG
GYMNASTICS PROGRAM INSTRUCTION SERVICES
PROPOSER :
GYM KIDZ , INC
2038 NE 155 ST ,
NORTH MIAMI BEACH , FL 33162
Mz :,
noIradide of Comnitcm t
Tab 1.1 Page 3-6
Tab 1.2 Page 7 Attached Appendix A
Tab 2.1 Page 8-11
Tab 2.2 Page 12-22 Attached Appendix B
Tab 3 Page 23-38 Attached Appendix C
Tab 4.1 Page 39-40
Tab 4.2 Page 41-42
4
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As an extremely
experienced and well
established full service
gymnastics company with
•
a stellar track record for
safety and profitability, / ,
Gym Kidz, Inc. has a ._
unique and in-depth
understanding of the
work and services to be
done in connection with
the City's RFQ for (;
Gymnastics Services for
the City of Miami Beach. -
#lovewhatyoudo Gym Kidz
2038 NE 155 St
N. Miami Beach, FL 33162
305-944-4277
www.gymkidzgymnastics.com
gymkidzmiami@gmail.com
Gym Kidz currently has four (4) separate full-service gymnastics facilities and office locations, including
the main corporate office and free-standing facility which is located in North Miami Beach at 2038 N.E.
155 St., North Miami Beach, FL, 33162. Our additional locations are as follows:
0
CORAL GABLES YOUTH CENTER
405 UNIVERSITY DRIVE
CORAL GABLES , FL , 33134
SCOTT RAKOW YOUTH CENTER
2700 SHERIDAN AVE
MIAMI BEACH , FL 33139
PEMBROKE PINES LOCATION
6860 SW 195 AVE
PEMBROKE PINES , FL 33332
A
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J
Our North Miami Beach location was founded in 2002 and offers preschool, recreational, and competitive programs. Our
leadership team works together to implement and maintain quality customer service while creating a safe and fun environment
for children of all ages. By adapting out teaching styles and constantly upgrading our curriculum, we have continued to be a
stellar program in the community.
As the current gymnastics contract holder for the City of Coral Gables and the City of Miami Beach, Gym Kidz has been
successfully providing comprehensive gymnastics services and programs for both cities. Our track record demonstrates that
Gym Kidz has significantly elevated the quality, safety, and profitability of the gymnastics programs to new heights. Our Coral
Gables location has been under contract with Gym Kidz for the past 14 years. In that time we have improved our programs
annually. The program at the City of Miami Beach went from a couple classes a week and has grown to a full service
comprehensive gymnastics program for children of all ages. Our current program in Miami Beach services our youth from
walkers through competitive team. In a short amount of time, we have been able to implement our programming and create a
safe and fun environment for learning.
Gym Kidz has a unique, first-hand and special understanding of the actual services to be provided and the work to be done for
the project at hand. Not only does Gym Kidz have extensive knowledge and insight concerning the overall gymnastics industry
and the business aspects of running a full service gymnastics facility, but Gym Kidz also has extensive knowledge and insight
concerning the specific gymnastics needs of running a city based program, and how to continue to enhance and grow the
gymnastics program at the Youth Center.
Gym Kidz fully understands the requirements and responsibilities associated with successfully performing the contracted
services for the City. With our focus on quality, safety, competency, and innovative programs, Gym Kidz is providing this
positive commitment to successfully perform the services and work requested in the RFQ at the highest level of quality and in
the best interests of the City. We are fully committed and confident in our ability and competency to provide the highest
standard of services for the City.
., 0
We will develop and coordinate a fall,
winter, spring, and summer schedule of
creative gymnastics activities and
programs in cooperation with the Parks
and Recreation Director. The schedule
of activities and programs will include,
but not be limited to, gymnastics w Oro...,
developmental programming conducted Y: ,. . ,, ;
during the academic school year; `-•
gymnastics developmental :-0s
programming for youth to include
summer, Holiday and Spring Break
Camp Programs, and opportunities for 4-14;..4,..• .
competition. We will continue to expand 41-- 'tip
our value added programs and •. r • • f '�
activities, such as, gymnastic birthday
parties, home school field trips, holiday
events, inclusion programs, and manyt • '`'` a
others. We will continue to meet and
K r 'P-
exceed the expectations and needs of ��_x<..:
the City. The goal of our programming 2N.
will be to provide a well rounded `;r - : `-`
gymnastics experience for all
Ilitr.,..
participants. •..., +_ t:
•
Given the nature of the gymnastics r; .. �, ; : • ',..'"-% „
services and programs to be provided in • ..,,i 4 � %•
accordance with the RFQ, Gym Kidz i
will be performing the specific � �• . .•••,,,,•,t•
gymnastics services under the contract ,
directly on-site at the Youth Center. "''„,'• 3 . . '
Gym Kidz will also have additional •
support and administrative services w' .
being provided from its main corporate `” "`
office and location. Having multiple
locations allows us to enhance our
administrative team and enhance the
programming to ensure we are An expert at anything was once a beginner
implementing our best practices.
Helen Hayes
Tab 1 .2 Proposal Certification, Questionnaire &
Requirements Affidavit
0
( APPENDIX A ) . ATTACH APPENDIX A FULLY
COMPLETED AND EXECUTED
Tab 2.1 : Qualifications of Proposing Firm
Gym Kidz Way. . . Who We Are!
Qualifications of proposers team
Gym Kidz, Inc. is a well-established, full service gymnastics company, which operates multiple successful gymnastics
facilities and provides a broad array of gymnastics classes and programs for children of all ages and levels. We believe
there is a gymnastics path for everyone. Our program directors ensure we have programming for children of all ages and
abilities and develop curriculum to make each child successful.
On September 16, 2002 we opened our first Gym Kidz in North Miami Beach. Originally we opened with a 5,500 square
foot location but have expanded to a 7,500 square foot competitive gymnastics training facility where we offer a broad array
of gymnastics classes and programs for children of all ages. Our innovative programs include preschool classes,
recreational classes, cheerleading classes, boy's classes, competitive gymnastics, birthday parties, field trips, open gym,
field trips, camps, clinics and inclusion programs. Our North Miami Beach location has an extensively trained staff, and
over the years, we have consistently provided high quality gymnastics services to thousands of satisfied students. We are
continuously striving to enhance the quality of our programs, and to increase parent satisfaction and enrollment.
Contact North Miami Beach:
North Miami Beach Commerce Center
Years of engagement: 16 years
Building Manager: Lisa Yanowitz
Gym Kidz opened its second location two years later. As the current gymnastics services contract holder with the City of
Coral Gables for nearly the past fourteen (14) years, Gym Kidz has also successfully operated all aspects of the
gymnastics facility and implemented the comprehensive gymnastics programs at the Coral Gables Youth Center. At the
Coral Gables facility, Gym Kidz has an extensively trained staff consisting of energetic and positive team members, and
over the past 14 years we have consistently provided high-quality and safe gymnastics services to thousands of children
and students for the City of Coral Gables.
Contact: City of Coral Gables Supervisor: Carlos Pichardo
Years of engagement: 14 years
Gym Kidz third location was opened in the City of Miami Beach. What started as
a once a week gymnastics class, turned into a
comprehensive full service gymnastics program for children of all ages and ability levels under the Gym Kidz brand. The
current program offers a variety of classes to ensure all gymnasts have a path to success. Gym Kidz prides itself in running
only topnotch programming and has implemented our protocols and procedures adopted through our years of experience from
running gymnastics program and applied it to the City of Miami Beach gymnastics program. Our administrative team and
coaches are knowledgeable and go through extensive training to ensure everyone is teaching the Gym Kidz way. We have
held the contract for the City of Miami Beach almost five years.
Contact: City of Miami Beach
Supervisor: Tracey Herrera (Scott Rakow Supervisor)
Years of engagement: 5 years
Our new Pembroke Pines location is currently under construction and we are planning on opening our doors in January 2019.
This new adventure will allow us to apply all of the knowledge we have gained through managing multiple facilities and apply it
to provide only the best services for our youth.
Contact: Joslyn Varona
Years of engagement: Start Date January 21 , 2019
Since being awarded the gymnastics contract at both the Coral Gables Youth Center and the City of Miami Beach, and having
started the program at our North Miami Beach facility, Gym Kidz has increased enrollment, developed and implemented new
innovative programs, raised the level of employee education and training, created a higher standard of safety awareness
leading to the prevention of risk and injury, and consistently increased revenue for the City. We have also increased the level of
competitive team training available and have significantly improved the quality of the competitive gymnastics team.
The highly qualified team members of Gym Kidz' also provide innovative gymnastics services and programs at a variety of pre-
schools, learning centers, and other facilities throughout South Florida, including: The MET School, The Growing Place, St
Patrick's preschool, and South Point elementary school.
Mobile Programs:
The Growing Place Years of engagement: Over 20 years Contact: Debbie Fernandez
The MET School Years of engagement: 3 years Contact: Ana Delgado
St Patrick's Preschool Years of engagement: 14 years Contact: Alicia Hernandez
South Point Elementary School Years of Engagement: 6 months Contact: Laura Coltro
0
Gym Kidz, collectively through its
various programs and facilities,
has over 35 extensively trained
and energetic staff members,
and over the last year alone,
Gym Kidz has provided high-
quality gymnastics services to
more than 1500 children. As a
result of all of these successful
operations, Gym Kidz has
continued to generate substantial1 it; ' kl, ''s"''.11111r., .
revenue.
Based upon our hard work,
dedication and creative solutions,
Gym Kidz has dramatically
increased the overall quality,
scope, and consistency of the t. _ _
gymnastics programs. Our
proven success and track record
has given our Gym Kidz a stellar
reputation and impressive history e u, '' -..411111.
regarding education, staff . .,
training, program - ==. �.. ,
implementation, program
development, program
management, and customer " Have big dreams, you will grow into
satisfaction. We are confident
that we the most culpable, them unknown
responsive bidder for the
services requested.
Gym Kidz substantial firm-wide expertise and experience benefits
work under RFQ
GYM .
10:
� D
AS INDICATED IN DETAIL ABOVE , FROM A COMPANY- WIDE PERSPECTIVE ,
GYM KIDZ HAS AN IMMENSE AMOUNT OF FIRM - WIDE EXPERTISE ,
E XPERIENCE , HIGHLY TRAINED STAFF MEMBERS , GYMNASTIC INDUSTRY
RESOURCES , AND A WELL - ESTABLISHED REPUTATION FOR QUALITY
THROUGHOUT THE COMMUNITY. AS EVIDENCED BY OUR TRACK RECORD OF
S UCCESS AND OUR DIRECT ACCESS TO ( AND OUR ABILITY TO TAP INTO )
S UBSTANTIAL RESOURCES , EXPERTISE , EXPERIENCE , AND GYMNASTICS
INDUSTRY KNOW HOW WILL BE BROUGHT TO BEAR ON THE PROPOSED
WORK UNDER THE RFQ , AND WE WILL CONTINUE TO SUCCEED .
Tab 2 .2 : Qualifications of Proposers Team
Gym Kidz, Inc.'s ownership and Administrative/Leadership team currently consists of Joslyn Varona, Melissa Martin, Ana
Fratto and Jose Luis which collectively bring over 60 years of in-depth and extensive experience with respect to "hands-on"
gymnastics instruction, staff management, gym design and development, and the gymnastics industry business. This stellar
leadership team is second to none, and their hard work, dedication and experience will ensure the continued success of the
Gym Kidz' programs.
Gym Kidz, Inc. was born out of a gymnastics services business known as J&E Sports, which was originally founded by Ms.
Joslyn Varona in 1997. To continue the development and expansion of the wonderfully successful gymnastics business,
Gym Kidz, Inc. was incorporated in 2002, and under the current leadership team, Gym Kidz has continued to enhance and
expand its top-notch gymnastics services and business operations.
The overriding mission of Gym Kidz is to provide innovative and dynamic gymnastics training and programs in a safe and
secure environment for children of all ages, and to run an effective, profitable, and exciting business.
Project Management Team
The Gym Kidz Inc. ownership and leadership team consists of Joslyn Varona, Tina Pace, Romina Musach, Jose Luis, and
Melissa Martin which all have an extensive amount of experience in connection with all areas of gymnastics coaching,
management, maintenance, and fitness education. The resumes for members of the leadership and project management
team are attached hereto under Appendix B. Each one of these experienced gymnastics professionals will play an integral
part of the management, implementation, and on going execution of the work to be performed as indicated in the RFQ.
The Miami Beach management team collectively has a vast array of experience
in coaching, management, and development, which is necessary for creating the best learning environment for our gymnasts
to thrive.
Our current management team for the Miami Beach location is as follows:
Joslyn Varona- Owner and President
Tina Pace- Miami Beach Manager/ Head Team Coach
Romina Musach—Assistant Miami Beach Manager/ Choreography specialist/ Team Coach
Melissa Martin- Team Administrator/ Coach Development Team
Jose Luis- Facilities Manager and Maintenance Specialist/ Curriculum Development/ Coach Development Team
Gym Kidz Resources and Team
0
Given the fact that Gym Kidz is an experienced and well-established gymnastics company with successful on-going
operations in North Miami Beach, Coral Gables, Miami Beach, Pembroke Pines, and other locations throughout South
Florida. Gym Kidz has significant resources and has access to its own existing pool of experienced staff and personnel
members to satisfy any and all needs relating to the provision of the gymnastic services under the RFQ. Through our
experience we have developed a strong culture and have been able to implement protocols and procedures to help each
gymnast and coach develop to their full potential. As previously explained, in its North Miami Beach location, Gym Kidz has
fully equipped 7,500 square foot competitive gymnastics training facility where Gym Kidz offers a broad array of gymnastics
classes and programs. Gym Kidz also has extensive equipment, supplies, and materials in connection with its other
operations. Gym Kidz has an impeccable track record for quality performance, and Gym Kidz has significant coverage for
workers compensation insurance and liability insurance.
With respect to the methods and procedures for selection of its staff members, the Gym Kidz leadership team reviews
resumes and conducts an in-depth personal interview of its potential staff members to ensure that such persons have the
qualifications, skills, personality, and team player mentality that is necessary to be a Gym Kidz staff member. All staff
members are background checked, drug tested, and required to be first aid/CPR certified, as well as, obtain a USA safety
certification. Gym Kidz has intensive and on-going training and education for its staff members and personnel, including
"Gym Kidz University" and other innovative training techniques. Gym Kidz has customized and detailed job descriptions for
the various employee positions relating to the operation of a full service gymnastics facility. The Gym Kidz leadership team
constantly monitors and reviews the performance of its staff members to ensure that Gym Kidz delivers the highest quality
and safest gymnastics services.
In order to retain our staff, Gym Kidz has extensive training programs to keep our coaches engaged and ready to teach.
Our team also offers paid time off for employees averaging 20 hours or more per week and a retirement program (after
being employed for one year) with contribution for those that elect to partake. These benefits are necessary to ensure we
are able stay competitive in the market place.
I
Frank Sahlein- Consultant
As a member of 3rd Level Consulting, we have relied heavily on the guidance
of Frank Sahlein and his team at 3rd Level Consulting. Frank Sahlein has
4 e-\ been a pioneer in the gymnastics industry as a coach, business owner, and
Y . ( now a mentor.
.
Frank travels the world gathering and disseminating industry best practices
f
in the areas of business systems, expansion planning, succession planning,
and valuation. His work with individual clients, key managers, associations,
and suppliers gives him a unique perspective. His mission is to leave a
legacy of business education in the children's activity center industry.
Through his company, 3rd Level Consulting, he has mentored many children
activity centers and organizations throughout the world.
EL Gym Kidz has been a member of 3rd Level Consulting for the past ten years
and Frank Sahlein has been an integral part of our growth as a business
v
;ng leader in South Florida. We currently utilize his online platforms to train our
I I, ns�/llf ss potent�a� staff, document all HR training, record all maintenance records and
Co using incidents, and allow our staff to grow through the transformations institute.
Buiidin9 your b Our business practices are always growing and evolving to be the best we
can be by utilizing the KPI's the 3rd Level Consulting has set up in their
system.
The program focuses on the following areas to help our business follow best
0 $
practices:' ManageSmart FinanceSmrt
Manage Smart
..111sil A Market Smart
MarketSmart of 1 FacilitySmart People Smart
Tech Smart
Finance Smart
PeopleSmart _ ,/ RiskSmart Facility Smart
Risk Smart
0 Inspire Smart
TechSmart InspireSmart
Frank Sahlein and his team is always only a phone call away. We consult
with him to help us on many of our business dealings.
Meet Our Miami Beach Team
'Mt I Mr 0
Joslyn Varona (Owner and Operator) — As reflected in her
resume, Joslyn Varona is the founder and President of Gym
Kidz Inc., and she has over 25 years of coaching and
ir
management experience in the sport of gymnastics, tumbling, 1
and children's fitness. As an administrator with a wealth of F r
experience, she has been able to personalize each
gymnastics program and cater to each facilities demographic :;
by implementing programming that will best serve each - ' — ,,,
community. She has extensive experience conducting the --p
exact same services requested by the RFQ. .*_ '
USA Gymnastics Certifications:
Fundamentals of Gymnastics Instruction Uioo
Safety and Risk Management Uioi Al
Safe Sport Trained Uiio 1
First Aid/CPR Certified -of 1 '
• • Ar
CDC Heads Up concussion Training t ' __
•
1
• School of Competitive Gymnastics: Women's
Artistic
School of Competitive Gymnastics: Women's Artistic
Gymnastics: Junior Olympic Team Coach
• School of Recreational Gymnastics
School of Recreational Gymnastics: Director
• School of Business
School of Business: Executive
Melissa Martin (Team Administrator)- Our team program .416.•
is managed by Melissa Martin. She is a native Iowan and .
has coaching experience alongside Liang Chow (Shawn �`,='`� '
Johnson's coach) while working at Iowa Gym-Nest during • • y-,
her college years. She has had tremendous influences from .� = ; -=-
Al Fong, owner of GAGE gymnastics in Kansas City, MO, _ „�
as she spent much time training with him as a gymnast. -� -
Other influences have come from her own coach, Kelly —. •
Dornon -owner of Siouxland Gymnastics Academy in Sioux f1•, {;t ,fir
City, IA who is also a collegiate and recognized brevet level k • r) .. ''�'
judge. 1
Melissa received her undergraduate degree in the year 2000
from the University of Iowa in Environmental Bio-Science.
She spent five years in Costa Rica where she worked as a
bilingual environmental education coordinator for a multi- I?,-A., 1
national school in Monteverde, Costa Rica. She mastered
the Spanish language and upon her return to the United .,; 1 F
States, she lived in Portland, OR, for three years. There she 0
worked as the Pre-Team Director for over 3 o girls under the , 1 . .,_A-
age
-age of seven at American Elite Gymnastics in Troutdale, OR.
From there, she sought the Florida sun and resumed USA Gymnastics Certifications:
teaching gymnastics at Gym Kidz in the year 2005. Fundamentals of Gymnastics Instruction UI00
Melissa, "Coach Missy", holds her Level 4/5,judges rating Safety and Risk Management U101
through NAWGJ and has been managing and providing Safe Sport Trained U110
administrative direction for our Gym Kidz Competitive team First Aid/CPR Certified
for the past fourteen years. As a Level 10 gymnast who CDC Heads Up concussion Training
attained collegiate status for the University of Iowa, Coach School of Competitive Gymnastics: Women's Artistic
Missy has brought Gym Kidz up to a level that is above School of Competitive Gymnastics: Women's Artistic
standard throughout the gymnastics community. Missy has Gymnastics: Junior Olympic Team Coach
experience working with pre-school, recreational, and School of Recreational Gymnastics
competitive level gymnastics up through Level 9. In School of Recreational Gymnastics: Advanced Teacher
addition, she currently works at Cushman School as a fourth School of Judging
grade math and science teacher. Melissa is USAG Certified. School of Judging: Women's 4/5 Rated
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Jose Luis Fuentes
(Team Coach Development and Maintenance Supervisor) —
Jose Luis is our Head Team coach at our North Miami Beach facility.
As a seasoned gymnast he plays an instrumental role in helping to
develop our curriculum company wide. As a member of the Venezuelan
TIS
Gymnastics team he spent years competing for his country on the
international stage. His largest accomplishment was attending the
2008 Beijing Olympics as a member of the men's Venezuelan National
Team. Jose Luis spent his life in the gym training and is very familiar
with all apparatus and safety measures used to train at the highest
level. Jose is responsible for visiting each gym monthly for a
comprehensive safety check of all equipment. Using our state of the art
software tracking system, Jose Luis will be able to record, comment,
track, and maintain all records pertaining to gymnastics maintenance.
He is also responsible for the maintenance and reporting at all our
locations. Jose Luis is a vital part of our compliance and training team.
USA Gymnastics Certifications:
Fundamentals of Gymnastics Instruction Uioo
Safety and Risk Management Uioi
Safe Sport Trained Uiio
First Aid/CPR Certified
CDC Heads Up concussion Training
Currently working on Ninja Kidz certified coach
USA Gymnastics University: Instructor
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Tina Pace (Manager)
` Tina is a native New Yorker and graduated with a
degree in Psychology. She is a registered behavior
4 ,s. -,,,....
l: „ ,,`�\ technician and is enrolled in the Behavior Analysis
Program (BCaBA). Tina started as a competitive
- team coach and was promoted to manger at Gym
Am
`` Kidz Miami Beach. She has managed the facility for
4 jaillit.'” ,\
), the past three years and has helped develop both
y, � '� � our recreational and competitive program at the
-}ab:-,r, youth center. She is a USA gymnastics certified
,,, / l' I `\� . ; .;,,. coach and has experience teaching all levels. Using
}, .`;',... ; --4:\ her background in psychology, she has been able to
I, .: implement different approaches to the sport of
gymnastics to ensure there is a path for everyone.
USA Gymnastics Certifications: Tina has also been instrumental in assisting with our
Fundamentals of Gymnastics Instruction U100
Safety and Risk Management U101 Special Olympics programming as a coach. She is a
Safe Sport Trained U110 certified Special Olympics coach and looks forward
First Aid/CPR Certified to teaching new gymnasts each year.
CDC Heads Up concussion Training
USA Gymnastics University: Instructor
Romina Musach (Assistant Manager) — Romina was born and raised
in Argentina. She graduated with a Bachelors of Choreographic
Composition in Buenos Aires. As a professional dancer and
choreographer she has worked in the industry as a judge, teacher,
producer and performer. Her love of the arts and passion for teaching C11
kids, has given her the tools to teach and inspire our young athletes.
USA Gymnastics Certifications:
Fundamentals of Gymnastics Instruction U100
Safety and Risk Management U101
Safe Sport Trained U110
First Aid/CPR Certified
USA Gymnastics University: Instructor
Ninja Kidz certified Coach
Valerio Cespedes (Team Coach/ Ninja Kids Specialist) - Valerio
graduated with a degree in physical education from Cuba. He was a
competitive gymnast in his native country and spent twelve years
competing. After retirement he started coaching gymnastics and has
been coaching for more than 25 years. He also had a passion for
dance and was a certified ballet instructor. Valerio's passion for dance
and knowledge of gymnastics has been instrumental in developing our
team athletes. Valerio has been a dedicated Gym Kidz team member
since 2011 and has helped us develop our team members.
USA Gymnastics Certifications:
Fundamentals of Gymnastics Instruction U100
4 Safety and Risk Management U101
Safe Sport Trained U110
First Aid/CPR Certified
USA Gymnastics University: Instructor
Currently working on Ninja Kidz Certification
Andrea Arboleda (Coaching and Curriculum Development) - Andrea graduated
16 from the Universidad de Antioquia with a degree in Physical Education. Andrea was a
competitive level gymnast through the optional levels in Columbia as a child. Andrea
is USA Gymnastics certified and has been coaching for more than 25 years. Andrea
worked with competitive level gymnasts in California, before relocating to Miami, FL.
Andrea is the manager at the Coral Gables Youth Center and head team gymnastics
—
• , wl coach for Gym Kidz Coral Gables. In addition to these responsibilities, Andrea assists
:k- I with preschool, recreational, open gym, and birthday parties as a competent
. %\g g instructor for Gym Kidz Coral Gables. Andrea provides assistance with both
' I curriculum and coaches development and training for our Miami Beach program.
• USA Gymnastics Certifications:
` y `" Fundamentals of Gymnastics Instruction U100
Safety and Risk Management U101
Safe Sport Trained U110
First Aid/CPR Certified
CDC Heads Up concussion Training
School of recreational gymnastics- Development Teacher
Shannon Fenn (Team Coach) - Shannon graduated from the
University of Florida with a master's degree in Sports management.
Shannon was a competitive level gymnast through the optional levels
at our Gym Kidz Coral Gables facility. Shannon is USA Gymnastics x "' Y- ,�
certified and has been coaching gymnastics from preschool through ct" ,t,.,,. s. _ '
competitive team. Her management experience along with her love of .. ... . '`y 'I; '-
the sport has been agreat addition to our students. As a former Gym - '
Y 1
Kidz athlete, it has been a full circle moment in her joining our team. -
USA Gymnastics Certifications: — ---- , ..
Fundamentals of Gymnastics Instruction U100 , . . 1111L
t.Safety and Risk Management U101 - . -
Safe Sport Trained U110 7 - � i° ._ =
First Aid/CPR Certified '` __ s�_
USA Gymnastics University: Instructor
I
4 Ana Fratto (Curriculum Development and
Management support) — Ana has worked in the
gymnastics industry for over twenty-five years.
She started working in her country, Argentina, as a
physical education teacher from 1993-1999. Ana
then came to the United States and has worked at
American Gymsters, Baby Stars, The Little Gym,
and Jungle gym. She has been teaching classes
from mommy and me to through competitive team.
Ana has certification in childcare training and has
been safety certified through USA Gymnastics and
is also CPR/First aid certified. Ana Fratto has been
Pik.,
working as the manager of Gym Kidz for over ten •
_ years. She plays an integral role in our
e
administrative/leadership team. Her role for our
,
--_ --..-7- Miami Beach location is to play a support position
--, -- ' for all management needs
USA Gymnastics Certifications:
Fundamentals of Gymnastics Instruction U100
Safety and Risk Management U101
Safe Sport Trained U110
First Aid/CPR Certified
CDC Heads Up concussion Training
r, School of Recreational Gymnastics _
School of Recreational Gymnastics: Advanced
Teacher
School of Business
School of Business: Director
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Diana Barboza (Team Coach) -
Diana Barboza is Certified USA Gymnastics Coach and level 10 judge. Diana was a professional women's gymnastics athlete
through 1992. After she retired as a gymnast, Diana shared her love of gymnastics through coaching. She has been teaching
the sport of gymnastics for over fifteen years and has been judging for the past twelve years. As a coach she has been
coaching children at the elite level and served as a Team Head coach. She is a certified USAG Jr Olympic development
coach and is a judge through NAWGJ. Her personal journey from professional athlete to coach has helped her understand the
track of her athletes. Diana has been consulting with Gym Kidz for the past two year.
USA Gymnastics Certifications:
Fundamentals of Gymnastics Instruction U100
Safety and Risk Management U101
Safe Sport Trained U110
First Aid/CPR Certified
Tab 3 : Scope of activities provided
0
As explained above, Gym Kidz has an extremely in-depth comprehensive understanding of the work and services needed in
connection with the City's RFQ for Gymnastics Professional for the Youth Center. Given that Gym Kidz has been
successfully providing comprehensive gymnastics services for the City of Coral Gables for fourteen (14) years and provided
instruction at our free standing facility in North Miami has a unique and special understanding of the services to be provided
and what needs to be done for successful implementation of the project.
Gym Kidz also has the hands-on experience and knowledge necessary to use the appropriate approach and methodology to
perform the requested services with a high level of success. As compared to any and all other proposers, Gym Kidz has the
unique understanding concerning how to continue to enhance the innovative gymnastics programs and curriculums in
connection with a youth center. We have a unique and exceptional approach and methodology to ensure that it is the most
responsive and responsible proposer for the Gymnastics Professional services. Gym Kidz has developed and implemented
extraordinary programs and curriculums for the provisions of the gymnastic services.
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Gym Babiez - Our Gym Babiez Program consists of parent-assisted classes for ages 6 months to 3 years old. These classes
incorporate gymnastics, music, and movement to encourage developmental skills such as gross motor, fine motor, sensory,
linguistic, and cognitive skills. This multi-sensory class allows students to increase learning in the major benchmarks of early
development.
Preschool Gymnastics - Tumbling for Treasures is designed to help children learn physically, mentally, and socially, while
working on strength, coordination, flexibility, and balance. Children are encouraged to explore body movement, awareness, and
expression. This program utilizes the newest and most imaginative curriculum. We have Super Stars for ages 2.5-3 years and
Tiny Tumblers for ages 3 and 4.
Recreational Program - The "Go for the Gold" recreational program is for children ages 6 and up. The number one goal is to
provide gymnastics training in a fun and safe environment. In order to achieve our goals six levels have been designed to
accommodate each child's skill level. Red and orange are girl's beginner, blue and green are the girl's intermediate, and purple
and gold are girl's advanced/performance team. All students will be evaluated, by a coach, to determine the appropriate level
of placement.
Performance Team (Gym Stars) - Once a gymnast has reached the purple/gold level, they will be invited to our performance
team (Gym Stars). This will require a minimum number of class hours where they will learn a performance routine to perform at
various events. Our Gym Stars are invited to all in house competitions and have the opportunity to showcase their skills.
Ninja Kids - Ninja Kids is a recreational program designed for children ages 5 to 12 years old.
Classes are co-ed and divided by skill level. The program includes four different events, with
0111111
three levels to progress though. The four events are practices of form, obstacle, climb, and
Kpower. All four events are chosen to create a well-rounded ninja and to achieve safe exercise,
IS
r learning, and fun in every class. To advance through the colors, Ninjas must complete their
' • corresponding online skill charts, which the parents can view at any time. In addition to their
WOGS Cr*1C, '' other skills and exercises in class, there is a focus-skill, called "skill of the week". This "skill of
the week" is focused on each event the ninjas work on during every class.
Our skilled coaches work with the Ninja Kids cloud based curriculum to develop a weekly
curriculum for our ninjas. Once a coach has been trained on all the events, they must past a
test to become Ninja Certified Coaches.
Cheerleading classes - Our cheerleading program is for girls and boys in 1st grade or above. There is no experience
necessary. This class focuses on jumps, motions, tumbling, and stunt technique designed for appropriate age level. This class is
great for anyone who is interested in pursuing the sport of cheerleading at any level.
Play Kidz- Our Play Kidz program is a great way for our children with special needs to enjoy the sport of gymnastics in a fun
filled low ration program. Our classes are geared toward Autistic and Special needs children. Classes include music,
gymnastics, and age-appropriate sensory activities. This class will help develop gross motor, fine motor, balance, linguistic, and
cognitive skills.
Hot Tots and Hot Shots - This invitation only class is a pre-team program that is for the advanced gymnast ready for a more
challenging curriculum. The Hot Tots and Hot Shots program prepares young athletes for a future on the competitive team.
Students are recommended and evaluated for this program
Camps — Gym Kidz offers Winter, Spring, and Summer
Camps through out the year. Each camp is filled with a variety of enjoyable group activities designed for campers to learn
progressive gymnastics skills on all the competitive events. Fun activities including arts and crafts, games, movie-time, and
much, much more are scheduled for the camper's daily camp adventure.
End of the Year show - Gym Kidz holds a special end of the year show for all students enrolled in our programs. Students are
invited to bring friends and family to watch them perform all the fabulous skills they have learned throughout the year. Upon
completion of the performance, each child receives their very own Olympic style medal.
___
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Gymnastics Parties - Gym Kidz gymnastic parties are
''' • designed to offer both fun and instruction. Action-packed
* 1 \ parties will entertain children of all ages in a fun and safe
environment. We have different options for different ages
�- which enable us to meet all their party needs right here in
�"` . $ the convenience of our air-conditioned facility.
In Gym field trips - We offer field trips to church groups,
temples, schools, and home-school groups of all ages.
Children can enjoy a fun- filled experience learning about
fitness and all of its benefits through all the amazing
activities we have available.
Competitive Team Program - I
Gym Kidz offers competitive team training for both boys
(i 11‘.'
and girls. The Gym Kidz competitive program will help I4 ,
train gymnast both mentally and physically to become
prolific in the sport of gymnastics. Gym Kidz competes
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both with USA gymnastics and AAU sanctioned meets
and year around in the local and regional competitions.
Participation in this program is by invitation only and
requires an evaluation and tryout by the Head Coach.
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Curriculum
0
At Gym Kidz, our number one goal is to build each child's self-confidence and self-esteem while improving coordination,
flexibility, and physical strength through the sport of gymnastics in a safe and fun environment. This is evident in the detailed
program curriculum, lesson plans, and staff implementation that allow us to provide excellence in gymnastic coaching and
customer service. We have teamed up with several amazing organizations such as: 3rd Level Consulting, Ninja Kids and
iClass Pro to give us the support and creative outlets needed to provide a suburb gymnastic program. USA Gymnastics also
keeps our staff up to date on safety trends and any updates in our gymnastics community.
• Ninja Kids- Is our cloud-based ninja training program. Gym Kidz is a licensed Ninja Kids program holder. This
program trains our staff to be ninja savvy and ensures we are providing safe, secure, and fun programming. The ninja
kids program outlines the different levels of ninja training needed to keep the program safe and the kids learning. The
online platform is also used to train our staff to become certified ninja pros.
• iClassPro- Is our cloud-based management software program. Through this program our coaches are able to test our
gymnast throughout the year and keep tabs on their progress. Using this cloud-based program, parents are able to
monitor their child's training and view what skills are necessary to advance to the next level. Once a child has completed
all skills, a certificate of completion is emailed to the child's parents and they are promoted to a more challenging class.
• 3rd Level Consulting- Is our-cloud based HR and staff training program. Through this program our coaches are
trained on everything from marketing to safety training. This is a great tool to allow our staff to grow in the company and
be the best they can be.
• USA gymnastics- Is the governing body of gymnastics. Our coaches are required to be safety certified. USA
Gymnastics has many educational opportunities, which, allow our coaches to grow and develop only the best practices in
our industry.
Safety and Supervision
0
Our number one goal is to provide a safe program for all of our gymnasts. In
order to achieve that goal, we have set up a standard of supervision that is
required of each gymnastics facility. During each shift we have a manager on
duty or shift leader to ensure that all safety protocols are adhered to and any
issues are resolved in a professional manner. However, safety starts way
before our gymnasts enter the gym.
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Safety Protocols
• Equipment safety
Our facilities manager, Jose Luis, will be performing monthly equipment checks to ensure that all equipment is safe and in good working
condition. These reports will be logged in our Risk Assure program. Our managers and coaches check all equipment daily prior to use to
ensure there are no safety concerns. Any equipment or facility issues are reported to Jose Luis and removed from use until the
equipment has been fixed or replaced.
• Curriculum Safety
Our coaches are required to adhere to our level based curriculum. In order to provide safe training, our instructors implement our level
based curriculum training to keep children safe from injury. By following a level based program, we are able to monitor a child's progress
and only advance a child to a more challenging program when they have shown proficiency in the current level. This allows children to
always learn new skills and be challenged, and to grow at their own pace to ensure the skills they are working on are based on their
current level. Using both Ninja Kidz and iClass Pro, we are able to manage all progress made by each child and ensure safety is being
followed in each and every class.
• Coaches Safety
Our coaches all are required to pass a level-two background screening and drug test prior to being hired by Gym Kidz. Once they have
been cleared, they are oriented into the program and given a manual on the appropriate behaviors accepted by the Gym Kidz
organization. Working with children is a privilege and in order to ensure that no one abuses that privilege we have adopted some zero
tolerance rules to ensure our coaches are in compliance.
A child is never allowed to be alone with a coach. There is a three-person rule that is strictly enforced.
Coaches must take the safe sport course through USA Gymnastics.
We have cameras in every facility that monitor and record every program.
If a child is ever uncomfortable we have multiple administrators where the parents can reach out to resolve any issues or concerns.
Coaches are also required to attain a valid USA Gymnastics membership, which requires that they pass a safety certification course,
fundamentals course, and safe sport. All coaches are First Aid/CPR trained. We offer this certification course several times a year.
Team coaches are required to have the Heads up concussion training course.
• HR Safety
Our staff is notified and trained on all common practice HR safety measures. In partnership with ADP we have adopted a HR handbook,
which each employee is required to sign and adhere to. Our partner at ADP has HR professionals available to help us with any of our
HR needs. Keeping our Human Resources up to date and current allows us to grow as a healthy company.
• Managers Supervision
Managers are required to manage each shift and adhere to all our Gym Kidz protocols and procedures put in place. Our managers work
systematically and are constantly adapting to our ever-changing work environment to provide the best experience for both our customers
and coaching staff. Our managers meet weekly to keep everyone updates on changes being made in the company or converse about
upcoming events.
Activities and Progressive Lesson Plans Tried and tested
Preschool Gymnastics Program PIP
Our Preschool Program is based on our "Tumbling for
Treasures" curriculum. Each class consists of themed music, stretching, gymnastic obstacles, •AA- ...
and an ending activity. At the end of class students receive a sticker or stamp and review the ;'
skills of the day. During each session, students are taught specific skills. Each week they
familiarize themselves and work on various pieces of equipment. During the school year we
have monthly themed weeks, star gymnast week, and parent observation week. Our themed
weeks are a fun way to incorporate outside themes and learning concepts using different props •
and specialized lesson plans. Examples of the themes we have used in the past are 111,
backwards week fire safety week, and teddy bear week.
Our gymnasts are tested several times throughout the year to ensure they are learning the a# {
appropriate skills. Once they have mastered them, they are invited to advance to a more
challenging program.
Recreational Gymnastics Program
Our Recreational Program is our"Go for the Gold" curriculum. This program is based on
accomplishing 6 colored levels, red, orange, green, blue, purple, and gold. During the session
our coaches teach specific skill based on our curriculum. All skills are progressively taught by
the trained instructor. Using our color coded skill charts we incorporate the skills into our "_
tit
weekly curriculum. Our staff members constantly evaluate and test children enrolled in the "1`f
program. When they have proficiently passed all the skills in a level, a certificate is emailed to
them, the child is recognized in class and they are able to register for a more challenging class.
Each class consists of warm-up, stretch, skill training, strength and conditioning. Each io-week
session has a star gymnast week, 2-testing weeks, and a fun week where we celebrate their
accomplishments of the session. See Example Skill Charts and Forms.Appendix C
Gym Kidz Programming-
At Gym Kidz, our number one focus is on our athletes. We believe that it is our responsibility
to ensure that each child has a path to success and understand that each child's path may be
different. By utilizing the programs mentioned above we are able to provide different
programming with the same goal for each one. Our goal for each one of our classes, consist of
three things: Safety, Learning and Fun. Our partners and extensive training help us with
safety. Our curriculum ensures that every child learns and our staff makes it fun.
GymKidz Staff Selections and Professional Development Training
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As part of the Gym Kidz approach to consistently exceed expectations and
deliver superior gymnastics services, Gym _ „if,.. ''
0474 Kidz takes great pride in its wonderful staff members. In selecting its staff :>,
members, Gym Kidz targets well-qualified, personable, conscientious, and & * r' .y.�, _kOr
�'`' ,
dedicated individuals who strive to be the best gymnastics professionals S
possible. In addition to teaching proper techniques, the Gym Kidz coaches I
always strive to create a fun, enjoyable, and safe environment for their ' " �" -411 i
students, and our coaches truly care about the success and development , ; W--" t •�-` _4
of their students. ;`
•
Gym Kidz understands that continuing education of employees is the key .� ,,
to growth and success in any business. Gym Kidz is committed to staff x r
development and on-going training for all of its employees. The • / • f I
opportunity to continuously increase the staff knowledge and expertiseII
directly impacts the excellence of service that we provide to our clients. In • 4.1.addition to being in the USAG Member Club, our collection of experienced C-- . M t/ •
and well trained staff members have a variety of certifications and �i ,.I
achievements, including the following: CPR, First Aid, AED, Safety ' �=
weal
Certification, Judges Certification in Cheerleading and Gymnastics, ,) _t 0
.•
T.O.P.S. Certification, 3rd Level Consulting training, Ninja Certification, ---
Preschool Fundamentals Certification and other USAG Education
Certifications. )� J
As part of its on-going staff education and training process, each year • ,- - ;,� *
Gym Kidz sends staff members to attend a state or regional "congress." ,!'..--1,-_ .....°-_> .N' -
gt.
The purpose of a congress is to provide education to the teachers, x �. :-.
coaches, judges and gymnastic business owners throughout the state or `� 4 ' ` <..
,
region.
There are over 75 sessions covering aspects of coaching education, .,-
recreational coaching education, preschool coaching education, judging - - - '` 'w '` °'
education, safety education, and gymnastics business education. ThetV .t '' '"
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state and regional congress also serve the gymnastic community by _ : r `'i 4i
providing an opportunity for building business and professional ' �.;' ti ` s--4..-.14
relationships. ,_•: •
How do we do it?
Implementing Best Practices
MIF
At Gym Kidz we have worked very hard to develop and implement best practice protocols and procedures to ensure a safe and
secure environment for all. We spend a lot of time training our staff, managers, and students to be the best they can be. In
order to create the best learning environment, we have developed protocols to help our staff know the proper way to handle all
situations.
We utilize the following programs /organizations to help create and implement best practice protocols, procedures and training
for all our staff members.
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3rd Level Consulting is an online platform to educate and train our staff on the following topics: managing, marketing, working
with customers, using new Tech, working with finances and keeping the business healthy, properly maintain and supervise the
facility,how to eliminate risk and liability, and how to inspire our staff.
Third levels consulting has set up KPI's for each one of the areas mentioned above along with media resource library and
courses to help train staff and managers to be the best they can be.
•
USA GYMNASTICS.
USA Gymnastics provides our staff with the education necessary both keeping our athletes and coaches safe. This year they
have implemented a new mandatory training course called SafeSport. The U.S. Center for SafeSport was created by the United
States Olympics Committee in March of 2017, as a wholly independent body, to investigate allegations of sexual misconduct in
Olympic National Governing Bodies. The U.S. Center for SafeSport has exclusive jurisdiction over sexual misconduct allegations, ;
which means USA Gymnastics and its members report any allegations of sexual misconduct they become aware of to the Center
for investigation and resolution. In order to be a valid USA Gymnastics member, each coach must take a three-part course and
pass a test.
We have been a member club of USA Gymnastics for the past 16 years.
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iClassPro is a cloud-based software designed to take the hassle out of operating a class-based business while providing state of
the art customer support. With iClassPro, you can manage your communication, class scheduling, billing, analytics, reports and
so much more. The program also allows us manage and maintain up to date records and financials.
They provide the following services:
Online Registration for Class, Camps and Events
Online Party Booking
Text & Email Communications
Class Scheduling & Billing
Billing Discounts (Sibling, Multi-Class, Etc)
Skill Tracking*
Mobile Attendance
Internal Merchant Services
*Skill Tracking: This is an amazing feature that I wanted to highlight as it is a powerful tool for the business and the families '
enrolled. This feature allows the staff to track what skills an athlete has achieved. Once a skill has been achieved it can be
evaluated with in the child's profile so that not only can the staff always stay knowledgeable about the progress of the athlete but
also acts as a communication line directly to the families. The families will receive update regularly expressing the progress the
athlete makes while enrolled and can send downloadable certificates for the families to print out and enjoy.
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Join
me.€
Life is busy and so are coaches. Having four facilities in different locations is very beneficial but sometimes it can be
logistically impossible to be in the same place at the same time. Our management team relies on Join Me to run meetings
remotely to ensure our staff has the latest and most up to date information to run our programming. Utilizing this tool we
are able to train our staff remotely.
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As a partner of ADP we are able to run payroll, provide retirement programs and ensure we are following all HR
procedures according to the Florida law. By using an outside payroll company we are able to ensure we can provide
fast, easy and accurate payroll and tax. Being compliant with all payroll laws can cause confusion and lead to big issues
in the future. By using ADP we have the assurance that we are following all employment laws and all payroll taxes are
paid on time. ADP not only provides payroll services but also allows us to provide retirement programs for our coaches
thus leading to longevity and provides on demand HR services. Aside from that, we are able to attract new team
members using an online platform.
RiskAssure
SOLUTIONS
RiskAssure is a web-based software system that helps child activity centers protect themselves from liability. With
RiskAssure, you can be sure that your equipment is cataloged, maintenance is performed on time and incidents—
when they occur—are handled quickly, correctly, and professionally.
Risk Assure helps with the following compliance tasks:
Equipment inspections
Maintenance Records
Incident Logging and Tracking
Security, Emergency and Crisis best practice
Risk Management Knowledge Base
Advance Reporting
3211- 441.1.1111S-
We keep our employees information protected. All our onboarding is cloud based and allows for our staff's information
to stay safe and secure. Using best practices is a priority and ensuring the safety and security of our staff's
information is a priority for our organization.
City of Miami Beach
Background screening and drug testing- The City of Miami Beach runs all of our background and drug screenings for all
potential new hires. Once they have passed, the HR department for the City of Miami Beach notifies us that we are able
to move forward with the hire. This system has been in place since inception.
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When I Work- Is our online cloud based mobile attendance tracking software. By using When I Work we are able to
schedule our staff and send it electronically, send employees instant updates so they never have to ask when they are
going to work, handle changes with ease, directly message individual staff or groups about last minute updates or changes.
Our staff members are able to use their mobile devices to clock in/out, request time off, request shift trades and easily
contact managers twenty four hours a day.
Marketing Plan
. How do we market? Let me count the ways...
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The marketing scene has changed over the years. Social media is now king! In order to market our programs we need to use
all the tools available to us.
Social Media Platforms
We currently have a designated staff member in charge of all social media postings. The postings are deliberate and created to
engage our audience. We have a calendar of events and post once a day. Our social media marketing calendar includes
tutorials, shout outs, how to's, congratulatory post, trending post, competition results, and much more. Our goal is to provide
diverse and interesting material to engage our followers.
Mail chimp- We use mail chimp to send out out monthly calendars, special events, registration platforms, and just because
emails. Mail chimp has a user-friendly interface and allows us to create click options to help make things easier on the parents.
iClassPro- iClassPro is the software in which we run all programming. However, we can custom make emails to help keep
customers up to date on all things Gym Kidz. We can customize emails to include one child, one class, and day, one time,
multiple days or email our entire data base. This helps us with last minute closures due to weather etc. The interface also
allows us to text parents.
Relationships with local schools
We volunteer our time to speak at local schools and participate in career days etc. By creating these bonds, our gym gains
exposure and allows families to get to know our Gym Kidz staff. This is our number one form of marketing.
Survey Monkey- Gym Kidz uses Survey Monkey to help us develop our programming and keep a pulse on how each location
is running. Surveys have been proven to be an integral role in company development. Families are able to anonymously vote
on what programs they like and changes they would like to see in our programs. Our staff members are able to express how
they feel and we are able to make adjustments if necessary. Survey Monkey has been an asset to our marketing program.
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Word of Mouth
"If you do build a great experience, customers tell each other about that. Word of mouth is very powerful." Jeff Bezos
We pride ourselves in creating the best customer service experience in the industry. Our focus is on our customers.
Retaining our customers creates to a buzz in creating more. Our focal point is to create a great experience for all.
Local Advertisements
Gym Kidz partners up with local advertisements such as Munchkin Fun and Hometown magazine to help us advertise
upcoming programming and special events. These advertising platforms allow us to gain the most amount of exposure
to our target market.
Customer Service
We want to inspire our team to be the best they can be. In doing so we expect them to provide the best customer service
in the industry. There are protocols and procedures set in place for each and every position in our company. By clearly
outlining the jobs and duties or each position, we are able to ensure that our team can provide the upmost customer
service in the industry.
We concentrate on the following areas for customer service:
Front Desk Customer service- Our front desk position is a vital one. This is the first impression our customers have
of Gym Kidz. We encourage all our front desk team members to smile and listen before they speak. Our families are
expected to be treated with upmost respect at all times, and we set protocols to ensure we are being the best versions of
ourselves at all times.
Coaches customer service- Our coaches are encouraged to engage with the parents. Families want to know how
their child is doing in classes and we want to make sure we are able to articulate that. If a parent wants to speak with a
staff member directly for a discussion about their child, we will set up a meeting and gladly oblige. Coaches follow a
weekly curriculum to ensure proper training, protocols and procedures for safety, and go through training to ensure we
are being the best versions of ourselves.
Managers customer service- Our managers provide customer service on a daily basis. They ensure that we are
staffed, equipment is checked daily, curriculum is created, and the gym is set up. Ensuring all of these things are
followed daily, we are able to provide the best environment for our gymnasts to learn. Our managers are trained to
handle any and all suggestions in a profession manner.
Administrative staff- Our administrative staff works tirelessly to provide the best practices for each and every one of
our facilities. Every facility has different needs and wants. Our administrative team is there to listen to the needs of the
community and apply them to our programming.
Management Software
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Our management software is run by iClass Pro. iClass Pro is a cloud-based software designed to take the hassle out of
operating a class-based business while providing state of the art customer support. iClass Pro has many features that are used
daily to assist us in running an efficient and up to date program. Registration and organization is the main function of iClass Pro.
Our online registration portal is user friendly and allows customers to filter through our programs and register for desired classes.
Prior to any child registering in our programming, families are prompted to sign waivers and agree to the terms and services of
our company. This feature allows us to keep our records up to date and in compliant with the Cities request.
Other great features include: attendance tracking, skill tracking, customized calendars and merchant services. iClass Pro is a
one stop shop when it comes to managing our program. With the touch of a button we are able to run multiple reports. Aside
from managing our programs, iClass Pro has been instrumental in helping us communicate with our customer base. Through
the iClass Pro software we are able to send both email messages and text messages to our customers. Communication can be
filtered by day, time of class, individual classes or the entire database.
a . 1Contribution to
Ed
ucationaInitiatives .
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GYM KIDZ WILL VOW TO MAKE A FINANCIAL CONTRIBUTION OF
$ 1 , 000 . 00 PER CALENDAR YEAR . IN ADDITION , WE VOW TO DEVOTE
OUR TIME AND RESOURCES TO HELP OUR LOCAL SCHOOLS BY
VOLUNTEER WORK. GYM KIDZ IS COMMITTED TO GIVING BACK TO
OUR COMMUNITY.
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Gym Kidz Community Involvement
(added value programming)
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" THE SERVICE YOU DO FOR OTHERS IS THE RENT YOU PAY
FOR YOUR ROOM HERE ON EARTH. "
- MOHHAMID AL1
GYM KIDZ IS DEDICATED TO SERVING ITS STUDENTS WITH
THE HIGHEST LEVEL OF FUN AND FITNESS IN THE SPORT OF
GYMNASTICS . WE ARE ALSO COMMITTED TO SERVING OUR
LOCAL COMMUNITY BY BEING A PART OF GREAT
ORGANIZATIONS AND BY OFFERING OUR SERVICES , STAFF
AND EXPERIENCE IN ADDITIONAL WAYS . BELOW ARE SOME
OF THE WAYS GYM KIDZ HAS BECOME INVOLVED WITH AND
GIVEN BACK TO OUR COMMUNITY:
Neighbors for Neighbors- We have made a I A i
commitment to adopt families for the holiday .
f
season. Our staff, parents and kids help collect, � , ' -'�_ ,
wrap and distribute gifts and necessities to �,
families in need. This amazingexperience has x ;,K.
been such a blessing to participate in. All our o # i= $ ` `"'
fzscamilies are welcome to participate. , % f, j-, . It..)r 1
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Special Olympics Program-Gym Kidz has been a
y � Special Olympics sponsor since 2015. Every year we
volunteer our facility and coaches to train our special
- �- r+ i — _ – Olympic athletes at our North Miami Beach facility.
The program is growing and we are looking to expand
f t, .. 1 ft,- - w '4-"'N ' to the Miami Beach area. Our coaches are trained to
t' work with the Special Olympic athletes and learn
' 'A I ; ' hi specialized routines to teach prior to presentation.
•.f: i 1 This program is truly remarkable and we have been
'�' < �'� + itk
TS1 4 .• _ so privileged to participate in helping our special
lir ._, ' sI Olympics program grow.
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Tab . 2 : Added Value Programming4
Free Babies class- We offer a free babies 0
program once a session. This program is
completely free and is offered on a first
come/first serve basis. This is a crawlers
only program... Families get to enjoy
bonding time and our little ones are able to
burn off some energy.
1411"4
RStars- Gym Kidz has partnered with
Rstars on several volunteer events. R stars
project engages high school student 1111
volunteers to rise above their circumstances
and share their time and talents in the Miami
community. Rstars is a partner of Miami
Beach High.
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Scholarship Program- Gym Kidz offers a o� e
partial scholarship program to families going
through financial hardship.
Volunteer opportunities -at the local ,
PP /
schools- Gym Kidz is a big supporter of our Prw •
local school's. Throughout the year we
volunteer our time by participating in special
events within the school, donate gift
certificates and volunteer our time in helping
our youth.
Attached Appendix A
• Please refer to the attached and signed original documents.
Answers for appendix A:
• Page 18 #2 Under this proposal, there are no officers, directors, agents or immediate family
members employed by the City of Miami Beach submitting for this RFQ.
• Page 18 #6. Gym Kidz will adopt the city of Miami beach Code of Business Ethic.
• Page19 #8 Gym Kidz does not maintain 51 or more full time employees on their payroll during 20 or
mare calendar work weeks.
Page 20 #13 Gym Kidz acknowledges they have received all addendums
--�.... •
A.
4
Appendix B
0
THE REFERENCES ATTACHED REFERENCES ARE
REFLECTIVE OF THE STAFF MEMBERS THAT WILL
BE WORKING ON THIS PROJECT. OUR ADDITIONAL
STAFF MEMBERS FROM OUR OTHER LOCATIONS
MAY FILL IN FROM TIME TO TIME DUE TO SICK
DAYS/VACATION DAYS ETC . HOWEVER THEY WERE
NOT INCLUDED IN THIS RFQ REQUEST.
3.
Appendix C : Our customized skill charts
We create customized skill charts in ours em. The Iclass software quickly allows
us to evaluate an entire class on a mobile device.
Gymnastics
ifill * * li--' ,-!
Beginner
Floor flOs * Lam#
Backbend 0 7
Once the gymnast completes all the skills in each level a beautifully designed certificate
is sent to the email on file. Parents love to track the progress of their students.
4 ril)11
Resolutions -C7 I
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: February 13, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS
(RFQ) NO. 2019-047-WG, FOR GYMNASTIC PROGRAM INSTRUCTIONAL
SERVICES.
RECOMMENDATION
Adopt the Resolution.
ANALYSIS
On April 14, 2014 the City of Miami Beach entered into an agreement with Gym Kidz Inc., pursuant
to RFP 157-2013, for gymnastics program instruction services. The initial term of the agreement was
for a two (2) year term with three (3) additional one-year renewal options. The agreement is effective
through April 2019.
The Parks and Recreation Department has been offering gymnastics instruction as part of its year
round curriculum of classes at the Scott Rakow Youth Center. The Scott Rakow Youth Center offers
a variety of programs and activities for the entire community. It is a place where people of all ages
come to have fun, learn a new skill, and spend time with their families. The center is home to after
school and summer camp programs, specialty camps, athletic leagues and offers classes in
swimming, ice skating, dance, exercise, gymnastics and much more.
RFQ PROCESS
On November 14, 2018, the City Commission approved to issue the Request for Qualifications
(RFQ) No. 2019-047-WG for Gymnastics Program Instruction Services. On November 26, 2018,
the RFQ was issued. A voluntary pre-proposal conference to provide information to proposers
submitting a response was held on December 11, 2018. Three addenda were issued. The
Procurement Department issued bid notices to 640 companies utilizing www.publicpurchase.com
website. 28 prospective bidders accessed the advertised solicitation. RFQ responses were due and
received on January 11, 2019. The City received one proposal in response to the RFQ from Gym
Kidz, Inc.
The Administration has determined that the sole proposal received from Gym Kidz has met the
requirements of the RFQ. Gym Kidz has the experience and qualifications required to perform
Page 386 of 911
the required services. It has been satisfactorily performing the same services at the City since
2014. Pursuant to the RFQ, in the event that only one responsive proposal is received, the City
Manager, after determination that the sole responsive proposal materially met the requirements
of the RFQ, may, without an evaluation committee, recommend to the City Commission that the
Administration enter into negotiations with the sole respondent.
Gym Kidz Inc.
As the current gymnastics contract holder for the City of Coral Gables and the City of Miami
Beach, Gym Kidz has been successfully providing comprehensive gymnastics services and
programs for both cities. Its Coral Gables location has been under contract with Gym Kidz for
the past 14 years. The program at the City of Miami Beach, which has been in operation for five
(5) years, has grown from a couple classes a week to a full service comprehensive gymnastics
program for children of all ages. Its current program in Miami Beach, services youth from
walkers through competition level. Gym Kidz has a unique, first-hand and special understanding
of the actual services to be provided and the work to be done for the project at hand. Not only
does Gym Kidz have extensive knowledge and insight concerning the overall gymnastics
industry and the business aspects of running a full service gymnastics facility, it also has
extensive knowledge and insight concerning the specific gymnastics needs of running a city
based program, and how to continue to enhance and grow the gymnastics program at the Youth
Center.
CONCLUSION
Staff has reported overall high customer satisfaction rates from both parents and participants of the
GymKidz program at the Scott Rakow Youth Center. The quality of the gymnastics program offered
by GymKidz has proven to be fun, unique, safe and provides participants from babies to teens with
all levels of instruction to satisfy those beginning to find an interest in the sport to those looking for a
competitive edge. Therefore, after reviewing the submission and staffs review, I recommend that the
Mayor and City Commission approve the Resolution authorizing the Administration to enter into
negotiations with Gym Kidz, Inc., as the sole responsive proposer; and further, authorizing the Mayor
and City Clerk to execute an agreement upon conclusion of successful negotiations by the
administration.
KEY INTENDED OUTCOMES SUPPORTED
Enhance Cultural and Recreational Activities
FINANCIAL INFORMATION
Legislative Tracking
Parks and Recreation/Procurement
Page 387 of 911
RESOLUTION NO. 2019-30703
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2019-047-
WG, FOR GYMNASTICS PROGRAM INSTRUCTIONAL SERVICES;
AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH
GYM KIDZ, INC.; AND FURTHER AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF
SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.
WHEREAS, on November 14, 2018, the City ,Commission approved to issue the
Request for Qualifications (RFQ) No. 2019-047-WG for Gymnastics Program Instruction
Services; and
WHEREAS, on November 26, 2018, the RFQ was issued; and
WHEREAS, RFQ responses were due and received January 11, 2019; and
WHEREAS, the City received one proposal in response to the RFQ from Gym Kidz, Inc.;
and
WHEREAS, in the event that only one responsive proposal is received, the City
Manager, after determination that the sole responsive proposal materially meets the
requirements of the RFQ, may, without an evaluation committee, recommend to the City
Commission that the Administration enter into negotiations; and
WHEREAS, after reviewing the submission, the City Manager exercised his due
diligence and is recommending that the Administration be authorized to enter into negotiations
with Gym Kidz, Inc. as the sole responsive proposer.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request for
Qualifications No 2019-047-WG, for Gymnastics Program Instructional Services; authorize the
Administration to enter into negotiations with Gym Kidz, Inc.; and further authorize the Mayor
and City Clerk to execute an agreement upon conclusion of successful negotiations by the
Administration.
PASSED and ADOPTED this 13 day of FebruQr 2019.
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