Loading...
RESOLUTION 92-20611 r RESOLUTION NO. 92-20611 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, RETROACTIVELY AMENDING FISCAL YEAR 1991/92 BUDGETS TO PROVIDE FOR: 1) REALLOCATION OF FUNDING BETWEEN GENERAL FUND DEPARTMENTS THEREBY INCREASING THE APPROPRIATIONS OF CERTAIN DEPARTMENTS AND DECREASING THE APPROPRIATIONS OF OTHER DEPARTMENTS; 2) INCREASED APPROPRIATION TO ENTERPRISE FUND BUDGETS; AND 3) INCREASED APPROPRIATION TO THE MECHANICAL MAINTENANCE INTERNAL SERVICE FUND BUDGET. WHEREAS, a review of departmental expenditures and encumbrances indicates savings in some departments and over- expenditure of appropriated amounts in other departments; and, WHEREAS, Florida Statute prohibits the over-expenditure of departmental budgets and that in order to comply it is necessary to increase appropriations to General Fund departments as follows: Mayor and Commission by $45, 569 , Legal by $59 , 367 , Parks and Recreation by $140, 755, and Police by $937 , 865 . These increases will be offset by decreases to other departments ' budgets as follows: Bass Museum by $10, 838 , Beach Patrol by $23 , 805, Building by $9 , 030, City Clerk by $44 , 334 , Computers by $30 , 122 , Convention Center-TOPA by $7 , 036, Economic and Community Development by $15 , 542 , Finance by $15, 575, Fire by $370, 573 , Historic Preservation and Urban Design by $33 , 785 , Management and Budget by $6, 450, Personnel by $28 , 197 , Public Works by $411, 062 , Purchasing by $21, 926 and Warehouse by $8 , 048 ; and, WHEREAS, the increased appropriations to certain General Fund departments will be funded by reallocating appropriated amounts from other departments which have been able to generate savings during the fiscal year; from tennis center revenues from fees and memberships; and from resort taxes which will be used to fund operations associated with attracting tourist to Miami Beach such as sanitation services and public safety and welfare; funding for the Parking Enterprise Fund, Water and Sewer Enterprise Fund is available from those funds ' retained earnings accounts; funding for the Sanitation Enterprise Fund will be provided from an increase in the General Fund contribution and funding for the Mechanical Maintenance Internal Service Fund is available from that fund' s retained earnings account. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the City Commission of the City of Miami Beach hereby amends the FY 1991/92 budgets for the General Fund, Enterprise Funds and Internal Service Fund; increasing appropriations by $463 , 955 in the General Fund; increasing the Parking Enterprise Fund by $142 , 725 ; increasing the Water and Sewer Enterprise Fund budget by $610, 506 , increasing the Sanitation Enterprise Fund by $198 , 906 and increasing the budget for Mechanical Maintenance Internal Service Fund by $243 , 361 with corresponding increases in revenues as herein summarized and set forth below. FY 1991/92 Increase/ FY 1991/92 Current Budget (Decrease) Amended Budget GENERAL FUND OPERATING REVENUES Taxes $51, 643 , 737 $ 0 $51, 643 , 737 Licenses and Permits 4 , 535, 300 0 4 , 535, 300 Intergovernmental 7 , 718 , 624 0 7 , 718 , 624 Charges for Service 812 , 367 40, 966 853 , 333 Fines and Forfeits 2 , 428 , 000 0 2 , 428 , 000 Interest 2 , 500, 000 0 2 , 500, 000 Rents and Leases 1, 043 , 286 0 1, 043 , 286 Miscellaneous 5, 708 , 057 0 5, 708 , 057 Other 754, 825 422, 989 1, 177, 814 Subtotal $77, 144 , 196 $463 , 955 $77, 608, 151 GENERAL OBLIGATION DEBT SERVICE Ad Valorem Taxes $ 8 , 402 , 482 $ 0 $ 8 , 402 , 482 Fund Balance 3 , 563 , 496 0 3 , 563 , 496 Subtotal $11, 965, 978 $ 0 $11, 965, 978 Total Revenues $89 , 110, 174 $463 , 955 $89 , 574 , 129 APPROPRIATIONS Mayor $ 458 , 857 $ 45, 569 $ 504 , 426 City Manager 1, 383 , 629 0 1, 383 , 629 Bass Museum 459 , 545 (10, 838) 448 , 707 Beach Patrol 2 , 705, 852 (23 , 805) 2 , 682 , 047 Building 1, 280, 617 (9 , 030) 1, 271, 587 City Clerk 684 , 049 (44 , 334) 639 , 715 Computers 1, 447 , 616 (30, 122) 1, 417 , 494 Convention Center - TOPA 375, 340 (7 , 036) 368 , 304 Economic Development 538 , 493 (15, 542) 522 , 951 Finance 1, 595, 411 (15, 575) 1, 579 , 836 Fire 15, 855, 344 (370, 573) 15, 484 , 771 Historic Preservation 279 , 488 (33 , 785) 245, 703 Legal 1, 184 , 690 59 , 367 1, 244 , 057 Management and Budget 648 , 601 (6 , 450) 642 , 151 Parking Enforcement 767 , 869 0 767, 869 Parks and Recreation 5, 931, 094 140, 755 6, 071, 849 Personnel 1, 018 , 795 (28 , 197) 990, 598 Planning 717 , 005 0 717 , 005 Police 28 , 273 , 607 937 , 865 29 , 211, 472 Public Works 2 , 262 , 355 (411, 062) 1, 851, 293 Purchasing 458 , 087 (21, 926) 436, 161 Warehouse 166, 568 (8 , 048) 158 , 520 Unclassified Accounts 8 , 651, 284 316, 722 8 , 968 , 006 Subtotal $77 , 144 , 196 $463 , 955 $77 , 608 , 151 GENERAL OBLIGATION DEBT SERVICE Debt Service $11, 965, 978 $ 0 $11, 965, 978 Subtotal $11, 965, 978 $ 0 $11, 965, 978 Total General Fund $89 , 110, 174 $463 , 955 $89 , 574 , 129 Y • i FY 1991/92 Increase/ FY 1991/92 Current Budget (Decrease) Amended Budget ENTERPRISE FUND Parking $5, 684 , 171 $142 , 725 $5, 826, 896 Sanitation 3 , 396, 876 198 , 906 3 , 595, 782 Water and Sewer 19 , 884 , 961 610, 506 20, 495, 467 INTERNAL SERVICE FUND Mechanical Maintenance $4 , 048 , 819 $243 , 361 $4 , 292 , 180 PASSED and ADOPTED this 8th day of Octose , 1992 . 1' / ° 7 . 0R Attest by: 44 f ---o, 1--kkti.v.A.. ____ j•%-61.../v..._ City Clerk A444, j4t Form Approved: .1) ) i \ if aLANNfr\----i./ ;,,c/,,ipiA City Attorney /602 Funding Approved: Manage t a dget CITY OF MIAMI B (1::1 CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 COMMISSION MEMORANDUM NO. 6 oz DATE: October 8 , 1992 TO: Mayor Seymour Gelber and Members of the City Commission FROM: Roger M. Carit'�+ City Manager SUBJECT: RETROACTIVELY AMENDING FISCAL YEAR 1991/92 BUDGETS FOR GENERAL, ENTERPRISE AND INTERNAL SERVICE FUNDS. RECOMMENDATION: The Administration recommends that the City Commission adopt the attached resolution which retroactively amends fiscal year 1991/92 budgets for the General Fund, Parking, Sanitation and Water and Sewer Enterprise Funds and Mechanical Maintenance Internal Service Fund to provide increased appropriations for departments that have a projected over-expenditure. BACKGROUND: Florida Statute prohibits the over-expenditure of departmental budgets and in order to comply it is necessary to increase appropriations of certain departments which upon review are projected to spend more than is currently appropriated. I. Departmental over-expenditures and increased appropriations are as follows: a) Mayor and Commission - $45, 569 Over-expenditure is a result of one position over budget - $20, 621 and fees for legal counsel in the case of Child' s World (Ojus property) vs the City - $24 , 948 Increased appropriation will be funded through reallocation of departmental savings. b) Legal - $59, 367 Over-expenditure is a result of providing additional outside legal representation because of the increased number of lawsuits filed against the city. Increased appropriation will be funded through reallocation of departmental savings. c) Police Department - $937 , 865 Over-expenditure is predominantly a result of departmental overtime. Increased appropriation will be funded through reallocation of 8►7 departmental savings - $813 , 571 and resort tax revenues - $224 , 080. AGENDA ITEM DATE 1 C 2_) FY 1991/92 Budget Amendment October 8 , 1992 Page 2 d) Parks and Recreation - $140, 755 Over-expenditure is a result of not privatizing the North Shore and Flamingo Park Tennis Centers as anticipated in the FY 1991/92 budget and under-funding of costs for electricity. Increased appropriation is funded from tennis center revenues realized from fees and memberships not budgeted because of anticipated privatization - $40, 966 and reallocation of departmental savings - $99 , 789 e) Unclassifieds - $316, 722 (i) Labor (outside legal fees) - $117 , 816 Over-expenditure is a result of additional costs for outside legal counsel to represent the city in labor cases including the consent decree, police motorcycle and SWAT actions, and lifeguard reverse discrimination suits. Increased appropriation will be funded from departmental savings. (ii) Contribution to Sanitation - $198 , 906 Required increase in the contribution to the Sanitation Enterprise Fund is a result of increased services and costs for the streetsweeping/litter can contract. Increased appropriation will be funded from Resort Taxes. f) Parking Enterprise Fund - $142 , 725 Over-expenditure is a result of purchasing additional meter parts, signs, landscape materials and electricity costs which were previously paid for in the Streets and Streetlights Division. Increased appropriation is funded from the Parking Enterprise Fund retained earnings account. g) Sanitation Enterprise Fund - $198, 906 Over-expenditure is a result of additional cost incurred in the streetsweeping/litter can contract to provide and maintain cleaner streets, sidewalks and recreational areas. Additional appropriation will be funded through increase in contribution from the General Fund. h) Water and Sewer Enterprise Fund - $310, 506 Over-expenditure is a result of increased costs for sewer treatment and repair of the city' s water and sewer systems. Increased appropriation is funded from the Water and Sewer retained earnings account. i) Mechanical Maintenance Internal Service Fund - $243 , 361 Over-expenditure is a result of under-funding of fuel and parts for repair and maintenance of the city' s fleet. Increased appropriation will be funded from the Mechanical Maintenance Internal Service Fund retained earnings account. 88 FY 1991/92 Budget Amendment October 8 , 1992 Page 3 SUMMARY: 1. GENERAL FUND A. REALLOCATION OF CURRENT APPROPRIATIONS Increased Appropriations DEPARTMENT AMOUNT Mayor and Commission $ 45, 569 Legal 59, 367 Parks and Recreation 140, 755 Police 937 , 865 Unclassified Contribution for Sanitation 198, 906 Labor Negotiations 117 , 816 Total Increase $1, 500, 278 Decreased Appropriations DEPARTMENT Bass Museum $ (10, 838) Beach Patrol (23 , 805) Building (9, 030) City Clerk (44 , 334) _ Computers and Communications (30, 122) Convention Center (7 , 036) Economic and Community Development (15, 542) Finance (15, 575) Fire (370, 573) Historic Preservation & Urban Design (33 , 785) Management & Budget (6, 450) Personnel (28, 197) Public Works (411, 062) Purchasing (21, 926) .Warehouse (8, 048) Total Decrease $ (1, 036, 323) NET INCREASE IN APPROPRIATIONS $463,955 B. NET INCREASE IN REVENUES Tennis Center fees 40, 966 Resort Tax 422, 989 Total $463 , 955 - 2 . ENTERPRISE FUNDS Increased Appropriation Parking $142 , 725 Sanitation 198 , 906 Water and Sewer 610, 506 Total $952 , 137 Parking and Water and Sewer increase funded from those funds ' retained earnings. Sanitation increase provided from General Fund contribution which is funded from Resort Tax revenues. 3. MECHANICAL MAINTENANCE INTERNAL SERVICE FUND Increased Appropriation $243 , 361 Increase is funded from retained earnings. CONCLUSION: The attached resolution retroactively amends departmental budgets to increase the appropriations for departments which are projected to spend more than is currently appropriated in order to comply with Florida Statutes. This will be accomplished through reallocation of savings from other departmental budgets, funding from additional revenues from tennis centers and from Resort Taxes for General Fund departments and from retained earnings in the Enterprise and Internal Service Funds. RMC:KM 89 RESOLUTION NO. 92-20611 Retroactively amending fiscal year 1991/92 budgets to provide for: (1) reallocation of funding between general fund departments thereby increasing the appropriations of certain departments; (2) increased appropriation to enterprise fundgets; and (3) increased appropriation to the mechanical maintenance internal service fund budget.