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Amend NO.2 Agreement with Artistic Holiday Designs, LLC AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA 2-C319 . 30800 . . AND ARTISTIC HOLIDAY DESIGNS, LLC This Amendment No. 2 (Amendment) to the Professional Services Agreement, dated November 7, 2017, by and between the CITY OF MIAMI BEACH, FLORIDA a municipal corporation organized and existing under the laws of the State of Florida, having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139 (the "City"), and ARTISTIC HOLIDAY DESIGNS, LLC, whose address is 2030 Parkes Drive, Broadview, IL 60155 ("Consultant"), is entered into this day of April, 2019. RECITALS WHEREAS, on July 26, 2017, the Mayor and City Commission adopted Resolution No. 2017-29956, approving the award of Request for Proposals ("RFP") No. 2017-077- JC for design, furnish, install, maintain, remove and store holiday lighting and decorations, City-wide (the "RFP") to Artistic Holiday Designs, LLC (Consultant) in an estimated annual amount of$394,917.38, and WHEREAS, on November 7, 2017, the City and Consultant executed a Professional Services Agreement (the Agreement), which incorporated the RFP and Consultant's bid, for an initial term of three (3) years, with two (2), one (1) year renewal options, at the City's discretion; and WHEREAS, on December 1, 2017, pursuant to Section 4.2 of the Agreement, the City and the Consultant executed a Consultant Service Order, increasing the scope of the Agreement to incorporate the additional lighting of 41st Street, in a total amount of $40,522.90, increasing the total annual contract amount to $435,440.38; and WHEREAS, on October 17, 2018, the Mayor and City Commission adopted Resolution No. 2018-30537, approving Amendment No. 1 to the Agreement, increasing the scope of the Agreement to include additional facilities and locations that will be enhanced by holiday decor and lighting, for FY 2018-2019, in the additional amount of $100,000.00, and referencing a not to exceed contract amount of $494,917.38, instead of$535,440.38; and WHEREAS, the funding for the current service level and the enhancement, in the total sum of $535,440.28 was approved and adopted during the FY 2018-2019 second budget hearing of September 26, 2018; and WHEREAS, on April 24, 2019, the Neighborhood/Community Affairs Committee recommended in favor of including in the budget for FY 2019-2020, an enhancement to the current service level, in the amount of $140,000.00; therefore, increasing the total contract sum to a not to exceed amount of$675,440.38; and WHEREAS, on May 8, 2019, the Mayor and City Commission adopted Resolution No. 2019-30816, accepting the recommendation of the NCAC and approving Amendment No. 2 to the Agreement, correcting the total contract sum for Amendment No. 1 and memorializing the enhancements for FY 2019-2020. Page 1 of 7 NOW THEREFORE, in consideration of the mutual promises and conditions contained herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor hereby agree to amend the Agreement as follows: 1. ABOVE RECITALS. The above recitals are true and correct and are incorporated as part of this Amendment. 2. MODIFICATIONS. The Agreement is hereby modified (deleted items struck through and inserted items underlined) as follows: (a) Section 49 "ADDITIONAL SERVICES" of Section 0200 "INSTRUCTIONS TO RESPONDENTS & GENERAL CONDITIONS", of the RFP is hereby deleted in its entirety and replaced, as follows: 49. ADDITIONAL SERVICES ADDITION OF SITES AND/OR SERVICES BY THE CITY: The City Manager may request programming of controllers of lights for special events, holidays or for other locations ("Additional Services"). Any proposals for Additional Services must be approved by the City Manager, in writing, prior to being implemented, and memorialized by an amendment to the Agreement, executed by the City Manager and Consultant. The total amount of the Additional Services may not exceed $100,000, or such greater amount as may be approved by the City Commission for each contract year. (b) Section 2.1 of the Agreement is hereby deleted in its entirety and replaced with the following: 2_1 SERVICES A. In consideration of the Fee to be paid to Consultant by the City, Consultant shall provide the work and services described in Exhibit "A" hereto (the "Services"). Although Consultant may be provided with a schedule of the available hours to provide its Services, the City shall not control nor have the right to control the hours of the Services performed by the Consultant; where the Services are performed (although the City will provide Consultant with the appropriate location to perform the Services); when the Services are performed, including how many days a week the Services are performed; how the Services are performed, or any other aspect of the actual manner and means of accomplishing the Services provided. Notwithstanding the foregoing, all Services provided by the Consultant shall be performed in accordance with the terms and conditions set forth in Exhibit "A" and to the reasonable satisfaction of the City Manager. If there are any questions regarding the Services to be performed, Consultant should contact the following person: Page 2 of 7 Property Management Division City of Miami Beach 1833 Bay Road Miami Beach, Florida 33139 Attention: Adrian Morales, Director Email: AdrianMorales(a�miamibeachfl.gov B. ADDITIONAL SERVICES FOR 2018-2019 ("YEAR 2"). During year 2 of the Agreement, additional services and products shall be incorporated as part of the Services, as more particularly described in the proposal attached as Schedule "B-1" to Exhibit "A", in an amount not to exceed $100,000.00, for a total not to exceed contract sum of$535,440.28. C. ADDITIONAL SERVICES FOR 2019-2020 ("YEAR 3"). During year 3 of the Agreement, additional services and products shall be incorporated as part of the Services, as more particularly described in the proposal attached as Schedule "B-2" to Exhibit "A", in an amount not to exceed $140,000.00, for a total not to exceed contract sum of$675,074.32. (c) Attachment "E-1", attached to the Agreement pursuant to Amendment No. 1, is hereby deleted in its entirety. (d) Section IV to Schedule "B" to Exhibit "A", entitled "Annual Cost to the City", is hereby deleted and replaced with the attached new Subsection IV. 3. RATIFICATION. Except as amended herein, all other terms and conditions of the Agreement shall • remain unchanged and in full force and effect. In the event there is a conflict between the provisions of this Amendment and the Agreement, the provisions of this Amendment shall govern. THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. Page 3 of 7 r ziaa %loci 81/1101 61/1/0T fitueN:Wel !UJ N ittUd pGOMaoN)IOaaC mDSEg PIPs ;a ,,. apis ,d tualaiaa 7 „.„..,_.,..--- •lesi')-4jV 9, -4-"4- .......... 'sraais3a AVOF1CN 311514' =a31b80 da00Nl :. vri sNo3 liOA •:•t...s•' i i 1 Qm h ,. mi.-......... 1 i UI A6euuw km`_• NOW•, 1 Ullr' 311443 let113 .EUt31O.3 ,B t; rte ' / Iro '41 1S3LLY vcriNo�l4 i4 Ain iiiW1bil A, A. :Ain NOd ao.aqe pita ssi}akep aill iss se'siratiio ale€ldaidde POW Iq palrwexa aq al 319t3J 5(14-,tt;1 pasrea array zta aq saeied 841 '403kISHM SS3NILM Ni ATTACHMENT "B-1" (HOLIDAY DESIGNS FOR FY 2018-2019 (YEAR TWO)) • Page 5 of 7 AvHisfic Holiday Designs • 2018 Proposed Holiday Lighting Costs Updated 8/16/18 • • :: : •. •4 •,•..$ I . t 7. • • ♦ LL • S• I• • • ' .,.•.• .$ • • r • • - 'w • 44•�� i •• • '•. 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'13,-..4,•••••••-,"4" • ,-"4"''''*447^•"•: • ...4,,•"*"`"' — `'' ' , . . ,.4.. ..,.....,,' . .. . Collins from 44th-64th - Majestic candy cane tw---risTrc Miami Beach / Florida Holiday Designs _ - . • • • • • • • • • a} w� ' • ` # :z gXy it( Sid Imp zn ' t3 • -•i W ."Jti M r' t 1 ,; • ' „r • v';{ ,V .ti N W £:.►� pas 1 U! • 'y• 1 S ..,. %,..,',•• ; a !'Mil .z 1 4-. .+�- 4 . A ..fsff. aArn .z Alp ` i... p _ .�� .aW6' f - rs ' 2 , di d ,.�....w. n.. l g. r., • v�*•t 117E 1Y' _. 4 .. F..v Lia. 1 r + y.r - r a v 4. ��+• 'wG#f.+#'R 4. .:�Y 1'" �. 1 4D''; 'W. ....w•.n•w'•�"� , ✓. ;,.la. 1 e.•w �.r..'... •`^'� .. .:. iv' '-`dlC51tll�ii4':=-es-' • . • - ,�fid+ „„���� � .�. �, �...+..r.._•'� Y.w.•:.-r,..� f -.r3 a 'r .n..: •+...,rt.: t 'Yt'k ....:, ,a»mrlmete9.mwy - t .•.wmsnwssfaw.a,iwu,.a..s..traal� • Collins from 44th-64th - Majestic Tree and Majestic Giftbox Ar-ht Miami Beach / Florida Holiday Designs LOCATION DESCRIPTION PRICE FOR LOCATION double cone tree, 12 palms with fronds South Pointe Park moving from ocean: enchanted giftbox, enchanted ornament, 2 ribbons $17,999.80 Ocean Drive Royal Ribbon Arch with 2 out of ground giftboxes $51,291.71 2 majestic angels, 2 majestic ornament, 2 majestic giftbox keep Sylma here Lincoln Road Move walk thru ornamament, add 12 palms with mini lights $9,499.80 Fire Station 2 8 palms w fronds. 200' icicles. $7,848.20 Normandy fountain 2 majestic angels and 2 radiant stars $17,652.96 Fire Station 3 add 200' of icicle lights. add 4 palms with fronds. $4,681.60 41st Street Change all trees to pure with pure fronds. $0.00 Collins 44th-64th Move: 2 majestic giftboxes and 2 majestic ornaments from normandy $14,199.12 add 2 majestic sapin add 2 majestic candycane Installation on New Product $5,100.00 Service, Shipping, Insurance, Admin, Travel, Removal, Equipment, Storage $11,360.85 TOTAL: $139,634.04 AvHisflc Holiday Designs 2019- Holiday Lighting Program Scope Oh throe •., n..•o Spa.c Park O Julia Tuttle entrance m Ocean Drive / Lummus Park 5th Street to 16th Street 0 • 41st Street ® .Collins Avenue Medians 0 71.1between 44th Street and 64th Street 9 • Lincoln Road 0 5th Street Lenox to Center Median Lenox to Washington O Police Station 0 I Normandy Fountain 1100 Washington Ave <0.•n 7802 Rue Vendome 111.1 ql . 0 87th Street O City Hall Campus ' 1700 Convention Center Dr b Open Space Park e 8328 Collins Ave 0 Sunset Harbor Garage 0, 1900 Bay Rd 0 North Shore Youth Center "'^ .501 72nd St O Anchor Garage 1557 Washington Ave 0 8.,. ., 73rd and Ocean Terrace 0 Espanola Way 701 0 Fire Station 2 405 Espanola Way Q 771771 2300 Pine Tree Dr • Washington Avenue ' 0 0 0 Fire Station 3 5th Street to Dade Blvd. 5303 Collins Ave 9a) AIA. fi.Ciii 0 } South Pointe Beach "n 5303 Collins Ave 0 • • 'y'+•.iii:.. ..' • -• • • • . •• •. 126. • •• ' �� • r • • • • ' • •`ti... •'• z �� i t• •' • ' °, •..:; '''`,i • •' ♦ •! �• , ••'• .+r•`f ,, , •••••• • .» •• ••.•. • • .4. •• • �i i . . 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' '- - . .• --•••,:"„:.• •...--,..-I:-..,,,,:,-!•-..,..-.• '-'1,'-'t•-,-,.7.04!,.*,,,,-• ••••,,,i,--toc,-4"••;':. .--4,f,,,,t-' "'''- • -:•,••.,, ... • • ' • - -•••',...,,,i...;.....41;•."...i,14';,,,if"'',•!:'-':,.*!:'-',!--'. •"I'r'''' '-::-' '•-r i::'?"•••-'...--.'.,":1.•''::::51'..,.'11,'.',1!'"'..•,.......,:,;:,, ,,,,.....,,,,;. i . i TI. 3. Lincoln Road - Meridan Intersection East ArTISc Aflk-ifTil Beach / Florida linliday Designs • •. . • 0011 • • •• •• • I . t • • •••• . .., ..• •• 3 • • I .•.• • •..•• • . • J I. •• •• •• • •• • •• • • •• • ••• •• •• •• •• • ♦ • i•I .;•,,'%• .: •.•• .• ._ . .......0... • 011. • ••• • •• • • ••• • •• • • ••e • • M • • •N • ••• • •• • • • 'iNx l' 't• y `�, is.. , 4 ;. ., rt, •••Y .••• • • w • . •0•�• • • •• • •• �t+ • r9 1 a-�` .^"� �� tt: �'�, '% .w • •••• • •....:• .• •• • • . • - 'mi • •b +iY • fipp •.•.. .•• { { sz,• 6• •: v ...� Y' •• ••• •• if:, °' .ma+fit ,Y r II f•.• •-• � ,i t•• • ..t.6•1. tr Mf . R y [i ; [ , I , ,j«•. • •• • • ♦• ' , .n ,•• • : .• , • Y • ...•�• ;: ; •t• 3,•�\l'��' a Y•,l ...•• •q �Vf • •• t . n r 'iS,_!�i:l 1. .\ .L •• • f ; • v Atli, •1•Y a•• • ''�1 jej:,� i�lf t•V•I ‘‘',% �,„•�,, ,( 'd^.. )... r'1 ) : .a►.. .. N 1yt' 1..•' _ lI•6 el, 7 1TFi Y^,fit ,,t,,7• 'f y..� ��! r I•...,� M I .0 • •• �s� ,A :11, ! i t • • • `� f`"]`r;`..-l,` . - ,•744,4,44 - • . lr. sl. 4. 1 • 410-��'�0aRVP'F'�`7¢•,t��n"gAr'�SR'�N c•'x .. �) .', fit • 3. Lincoln Road - Lenox - site 1 Ar'��is'�"ic Miallii Qoacli , Florida Holiday Dcrsi,yns i • .••• •a •• ••••• ••••• ...•.•d•,• •• • . 4. „..„1.4......•. S•a •....••.•'• . • • • • ••0 ., • • r• '{ ••. • 1100•1•;'.•• ••••.• •H•N •.• •7•:.••`r `•. •• ' •i 'I • «•f• ••••••••.••; •••••• .•••• t •, •••..4". ••• ••• • y�". ••• -5'J". •.rte•• /t • •• • • • • • •. ••• •mak• • • • • O. S. ••••..y •,•••••• :Q• __i!- . '/;�• '�;• _ � �� ycx:.. -• ••MNMh •.'. • ••• +'• y.••.b# •iZ,••.•`w I 1:14; y•'• '�' • •r } #R �I • ,..:. 4,•..' 4.-__ %'. r. :b ! .q„„ ,,' . 1 I_(t / 1. t�; 7' • • . i-` 1.7..�. .� • Mt mw.rrrc' •� W �M Jik` ��ta... /+ '��r i •� ' r �j�y�{(tl, • 2--:x fi-4:.at•NNMM J6'M. nr -;s� et .,..,,. Mr F.- :1`r ! ,A !11 r \.l'I; f.'-. ',I4 4 14 L� O .F+71 1 bs .. .. ' 07/AO f( _ .; ` . • ,1. ' • r 1 f y 1 - �' `•. . ' A r •--0,',4-41,''t ' K, .v 3. Lincoln Road - Lenox - site 2 AV -{-�s-� is Miami Beach / Florida lit,liday Uosirynq • • •• • • •• •••'•, • •• • • •• • /• •• •• ••• i ..� n?• +ice•_ •••• •••• . •• i L' t ,. ",. • •'•• . • • • �• •t•• • 7• li..• •�•31 -,} •••r,' l a �'1• f^ • r • . • Sea x 411 • 4 _ ••; '.. 1 t • • :...".."4".. i••1�f r ii•f1. • i ' I !fi1 lt, % .r•• • 1 p • . • ~ — 1 • •.•. •� M • �,,, T• . ,, • ••• .-par • ! • 3. 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Fire Station 3 �v"f"i -..�C Miami Beach / Florida ��orday-- iusigns 2Q- •• • •• '•• r•••• •., • � 1•,•: ••••••• ••••'•t: LOCATION DESCRIPTION DESIGNS ON PAGE 0 Julia Tuttle Entrance 10 trees with fronds 3-5 10 tree base decors 1 large custom sign decor 1 pink umbrella 1 blue umbrella 41St street 31 3m Prism Pole Decors 6-10 2 Prism Street Crossings 16 palms with fronds- color all pure white 4 ovations decor 1 Frozen Tree 1 Menorah, 4 Dreidels Lincoln Road 27 Palm Trees with fronds+ 6 palm trees with fronds+ 12 palms 11-19 1 10ft Snowfalke 2 10ft Sapin Trees 2 3D Flamingos 4 Jardin Flowers i Police Station 4 phlm trees with fronds 20-21 4 tree base decors icicle lights 1 2m scroll City Hall/Convention Dr. 12ft Menorah 22-23 30ft tree decorated in pure white&warm white with blue ribbon &spangles 10 trees with fronds + 12 palms with fronds 1,000 ft of icicle lights 3D Starbust Sunset Garage Icicle lights on roofline 24 Anchor Garage Three level overhangs will have icicle lighting as shown. 25 5 trees palm trees: 2 -orange, 1 blue, 1 pink, and 1 green. Espanola Way 4 trees with fronds 26-27 trunk wrapped trees 4 chandelier crossings 60 purple 6"spheres, 60 green 6" spheres, 60 red 6"spheres-TBD with management company 0 Washington 72 1 m pole decor 28 LOCATION DESCRIPTION DESIGNS ON PAGE „1 Ocean Drive/ Lummus 12 trees with fronds +30 trees with fronds + 10 trunks 29-32 Animated Ribbon Arch 2 ground ribbons 2 Majestic Angels 2 Majestic Giftbox- 6.5ft 2 Majestic Ornaments- 6.5ft Sylma 0 Collins 46th - 64th 1 Majestic Star 5.9ft 33-35 1 Majestic Tree 6.5ft 2 Majestic Gold Candy Canes 6.3ft { 5th street 12 tree with fronds 36 2 Majestic Snowflakes Q Normandy Fountain 6 Palm Trees with fronds 37 Custom Miami Beach Sign 2 Majestic Angels • 2 Radiant Stars 87th Street Branch wrapped trees in pure white 38 Frozen tree in warm white and blue Open Space Park 200 sets of lights 39 trunk wrap bottom sections of trees throughout the park. North Shore Youth Center Installation in October: 40-41 C9 roofline bulbs in pure white Mini lights on trunks and fronds of 4 palm trees Installation in November: 12ft Scroll in warm and pure white Fronds will be done in pure white. 0 73rd & Ocean Terrace 16 total palm trees in pure white with pure white fronds 42 Fire Station 2 8 palms w fronds 43 200' icicles 0 Fire Station 3 200' of icicle lights 44 add 4 palms with fronds South Pointe Beach 12 palms with fronds in pure white Double cone tree in all pure white 45 Enchanted giftbox and ornament from Ocean Park Ribbons from Ocean Park 2019 FIELD SERVICES SCHEDULE 9/12/19 Repair decor 9/18/19 Finish repairs 9/23/19 Begin installing palm tree lighting 10/11/19 Finish Palms 11/11/19 Begin pole decor and building lighting .11/20/19 Finish pole decor and building lighting 11/21/19 Begin installing large decor 11/25/19 Finish large decor 11/26/19 Lights tested with city (walk through - turn over) 11/29/19 Lights on TBD 2020 Removal SCHEDULE B IV. ANNUAL COST TO THE CITY Year 1 (2017-2018) Product(3 year) Labor(each year) Grand Total Totals $245,120.68 $190,319.60 $435,440.28 Year 2 (2018-2019) Product(3 year) Labor(each year) Grand Total Totals $267,480.53 $267,959.75 $535,440.28 Year 3 (2019-2020) Product(3 year) Labor (each year) Grand Total Totals $362,154.32 $312,920.00 $675,074.32 Year 4 (2020-2021) Product(3 year) Labor(each year) Grand Total Totals $1.00 (buyout) $312,920.00 $312,921.00 Year 5 (2021-2022) Product (3 year) Labor(each year) Grand Total Totals $0.00 $312,920.00 $312,920.00 Page 7 of 7