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Home My WebLink About2003-25320 Reso RESOLUTION NO. 2003-25320 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING ADDITIONAL DESIGN SERVICES; FOR REAR EASEMENT WATERLINE RELOCATION EFFORTS, AS AMENDMENT NO. # 1, TO THE SCOPE OF SERVICES OF THE AGREEMENT, DATED JULY 18, 2001, WITH TETRA TECH WHS, FORMERLY KNOWN AS WILLIAMS, HATFIELD AND STONER, NE CONSULTANT FOR THE NORMANDY ISLE RIGHT OF WAY (ROW) INFRASTRUCTURE IMPROVEMENT PROJECT AND FURTHER APPROPRIATING AN AMOUNT NOT TO EXCEED $50,529, FROM SERIES 2000 WATER AND SEWER BOND FUNDS FOR SAID SERVICES, AS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A," THE FEE DETAIL, EXHIBIT "B," WATERLINE RELOCATION POLICY AND EXHIBIT "C," THE GEOGRAPHIC AREA OF SAID ADDITIONAL SERVICES. WHEREAS, the City has issued 1999 General Obligation (GO) Bonds, Series 2000 Stormwater Revenue Bonds and Series 2000 Water and Sewer Bonds to fund capital improvement projects to provide better service to the City's residents and visitors; and WHEREAS, on September July 18, 2001, the Mayor and City Commission executed a Professional Services Agreement with Tetra Tech WHS Inc. (the Consultant ), formerly known as Williams, Hatfield And Stoner, for the Normandy Isle Right of Way Improvement Project; and WHEREAS, on May 13, 2002, the GO Bond Oversight Committee approved the Normandy Isle Basis of Design Report (BODR); and WHEREAS, on June 9, 2002, the Mayor and City Commission approved the Normandy Isle Basis of Design Report (BODR); and WHEREAS, 450 private homes in the Normandy Isle Neighborhood receive water service from waterlines located in rear easements or access alleys behind the homes; WHEREAS, Additional Design Services, in an amount not to exceed $50,529, from Series 2000 Water And Sewer Bond Funds, are necessary to implement the approved design, permitting and bid and award services in order to facilitate the placement and reconnection of water meters to locations in sidewalks in front of homes; and WHEREAS, the attached Amendment No. 1 reflects the result of negotiation and delineation of scope tasks, led by the Papas and Associates, which is more particularly described in Exhibit "A," The Fee Detail; Exhibit "B," The Waterline Relocation Policy; and Exhibit "C," the geographic area of said additional services; and WHEREAS, the Administration recommends approving Additional Design Services; for Rear Easement Waterline Relocation Efforts, as Amendment No. # 1, to the Scope Of Services of the Agreement, dated July 18, 2001, with Tetra Tech WHS, formedy known as Williams, Hatfield And Stoner, A/E Consultant for the Normandy Isle Right Of Way (Row) Infrastructure Improvement Project, and further appropriating an amount, not to exceed $50,529, from Series 2000 Water And Sewer Bond Funds; NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CiTY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve Additional Design Services; for Rear Easement Waterline Relocation Efforts, As Amendment No. # 1, to the Scope Of Services of the agreement, dated July 18, 2001, with Tetra Tech WHS, formerly known as Williams, Hatfield And Stoner, A/E Consultant for the Normandy Isle Right Of Way (Row) Infrastructure Improvement Project and further appropriating an amount not to exceed $50,529, from Series 2000 Water And Sewer Bond Funds for said services, as more particularly described in Exh'bit "A,' The Fee Detail, Exhibit "B," Waterline Relocation Policy and Exhibit "C," the Geographic Area Of Said Additional Services. PASSED, ADOPTED AND APPROVED this 10th day of September, 2003. ATTEST: U, ~¢ -~/I~YO~: ' - APPROVED ASTO FORM &LANGUAGE &FOREXECUTION CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY Condensed Title: A Resolution Approving Additional Services for rear easement waterline relocation design for Tetra Tech WHS, A/E Consultant for the Normandy Isle Right Of Way Improvement Project; and further appropriating an amount not to exceed $50,529, from Series 2000 Water And Sewer Bond Funds. Issue: Shall the City Commission appropriate funds in an amount not to exceed $50,529 for additional services for the relocation of rear easement waterlines in the Normandy Isle Neighborhood? Item Summary/Recommendation: Approximately 450 private homes in the Normandy isle Neighborhood receive water service from waterlines located in rear easements or access alleys behind the homes. This amendment provides additional services for Tetra Tech WHS (d/b/a Williams, Hatfield & Stoner, Inc.) to implement the necessary design, permitting and bid and award services to facilitate the placement and reconnection of water meters to locations in sidewalks in front of homes. The negotiated fees for these services, $51,894, have been offset by a credit of $1,365 for changes in the scope of water main replacement, for a net increase in fees of $50,529. Rear lot line easements for water lines have acquired major hardscape and landscape encroachments from adjacent private property owners. This situation obscures the water meters and waterlines, impeding City staff from reading the meters and providing service for the lines. Removing the encroachments, which include structures, to replace the deteriorated waterlines is cost prohibitive. Therefore, it is necessary to abandon the water infrastructure located within the rear easement, relocate water meters to the ROW, and install new water service lines under private property from the relocated meter box to a connection at the abandoned meter box in the rear of the property. It is anticipated that the majority of work with the exception of meter reconnection will be implemented via a trenchless technology. The additional services provided by this Amendment No. 1 will be in tandem with the CIP Office's Community Notification plan in the affected area, which is outlined in the CIP Waterline Relocation Policy presented to the Neighborhoods Committee on July 28, 2003. Upon approval by the City Commission of Amendment No. 1, the design phase of this relocation effort will commence. Advisory Board Recommendation: Financial Information: Source of ~pr°Veal Funds: $50,529 Series 2000 Water & Sewer 3 Finance Dept. City Clerk's Office Legislative Tracking: I Joyce Meyers, Planning Department; Stacy Lotspeich, ClP Office Si n-Offs: AGEN DA ITEM DATE CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 www.miamibeachfl.gov To: From: Subject: COMMISSION MEMORANDUM Date: September 10, 2003 Mayor David Dermer and Members of the City Commission Jorge M. Gonzalez I ~ City Manager ¢/t A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING ADDITIONAL DESIGN SERVICES; FOR REAR EASEMENT WATERLINE RELOCATION EFFORTS, AS AMENDMENT NO. # 1, TO THE SCOPE OF SERVICES OF THE AGREEMENT, DATED JULY 18, 2001, WITH TETRA TECH WHS, FORMERLY KNOWN AS WILLIAMS, HATFIELD AND STONER, A/E CONSULTANT FOR THE NORMANDY ISLE RIGHT OF WAY (ROW) INFRASTRUCTURE IMPROVEMENT PROJECT AND FURTHER APPROPRIATING AN AMOUNT NOT TO EXCEED $50,529, FROM SERIES 2000 WATER AND SEWER BOND FUNDS FOR SAID SERVICES, AS MORE PARTICULARLY DESCRIBED IN EXHIBIT "A," THE FEE DETAIL, EXHIBIT "B," WATERLINE RELOCATION POLICY AND EXHIBIT "C," THE GEOGRAPHIC AREA OF SAID ADDITIONAL SERVICES. ADMINISTRATION RECOMMENDATION Adopt the Resolution. .ANALYSIS 450 private homes in the Normandy Isle Neighborhood receive water service from waterlines located in rear ROW easements or access alleys behind the homes. This amendment provides additional services for Tetra Tech WHS (d/b/a Williams, Hatfield & Stoner, Inc.), to implement the necessary design, permitting and bid and award services to facilitate the placement and reconnection of water meters to locations in sidewalks in front of homes. The additional services are required to complement the design efforts for the entire neighborhood. Rear easements alleys in many residential neighborhoods have acquired major hardscape and landscape encroachments from adjacent private property owners. This situation obscures the water meters and waterlines, impeding City staff from reading the meters and providing service for the lines. Removing the encroachments, which include structures, to replace the deteriorated waterlines is cost prohibitive. City Commission Memorandum September 10, 2003 Normandy Isle ROW Project - Amendment No. 1 Page 2 of 2 Therefore, it is necessary to abandon the water infrastructure located within the rear easement, relocate water meters to the ROW, and install new water service lines under private property from the relocated meter box to a connection at the abandoned meter box in the rear of the property. It is anticipated that the majority of work with the exception of meter reconnection will be implemented via a trenchless technology. The additional services provided by this Amendment No. 1 will be in tandem with the ClP Office's Community Notification plan in the affected area, which is outlined in the ClP Waterline Relocation Policy presented to the Neighborhoods Committee on July 28, 2003. Upon approval by the City Commission of Amendment No. 1, the design phase of this relocation effort will commence. The Consultant provided a man-hour projection and fee estimate for the contemplated Additional Services. A negotiation regarding these fee estimates was led on behalf of the City by James Pappas, Pappas and Associates. The services and associated expenses were developed using the ROW Program's accepted program cost model. The negotiated fees for these services, $51,694, have been offset by a credit of $1,365 for changes in the scope of water main replacement, for a net increase in fees of $50,529. The agreed upon fees and approval letter from Pappas are attached as Exhibit "A". A map showing the Project boundary is attached as Exhibit "C". The Administration recommends approving additional design services, for rear easement waterline relocation efforts, as Amendment No. 1, to the Scope Of Services of the Agreement, dated September 5, 2001, with Tetra Tech, NE Consultant for the Normandy Isle Right Of Way (Row) Infrastructure Improvement Project; and further appropriating an amount not to exceed $50,529, from Series 2000 Water And Sewer Bond funds for said services, as more particularly described in Exhibit "A," the fee detail, Exhibit "B," Waterline Relocation Policy and Exhibit "C," the geographic area of said additional services. JUC~fTH/l~S/sel ~ MEMO.doc T:,~AC~A~2003~sepl003\consent~Normandy Isles-SUD Amend No 1\Norm Ises Amend No '-I- X U.I 'I' X EXHIBIT A: FEE DETAIL November 18, 2002 Sent Via FAX and U,S. M_~;ls De~r Mr. Hemstreel: Negotiations lmve been satisfactorily completcd f~r subject project. The fee to perform U%.i~ level of additional work cxpecccd for this project is ~or TL~E ~ MATERIAI~ NOT 'FO EXCEEI~ $~ 1,89~.00, as compsred to the $52,877,47 fee proposed by ~ Hat~eld b ~e,ner0 l~e. A mn~insa of $9a~.47 has bccn renlized by ~e Ci~ ofM~ ~. ~ ~ hs ~en a~ ~y dung ~e ~t ~o~on ~a~ ~ subs~g n te~ ~n~g ~ ~ En~/~c~tect ~d S~ En~ f~ a ~enm of t~ gn~r/~s ~o~ b~ ~ he. m ~ the ~ui~ m~. Also, PSat is recommendin~ ~e use of an En~inc~r/Archjt~ ~ perform '~x~dinntion ~ith the City, re~ardir~ ~he mail-out of the CADD ~ke~he~ to ~he property owners. W~, In~. pmponea Use o~a ~enior Engineer for that t~sk. CC: Bob ~U~l, Assr, City HsAagcr M~hel Mml~loirc, CIP Olllce ,[(a"intin McKew, ClP O~ce VBert Vidid; C. C~rreno, Hazen a.nd S~wyer Rn~neers/Pto~mz~ Man~l~er~ EXHIBIT A: FEE DETAIL .' page 2 of 3 " EXHIBIT A: FEE DETAIL Hormtndy hie 1. PRO3~'~ COORDIW&I~OI~: 2, LOT IHBPEL'rlOITB= 450+Lot0 ~ 0.333 ttours/lot - Enslneer/Architect $88.11/hr. St~[ Efl~ifleer 70.89/KT. $159.00/1~. 150 hour~ 150 houm X StSg. OO-- 3. CADD 8~: DesiGner 450 +~_Lot~ X 0.50 hot~s/lot = $ 225 hours X $73.93/hr. %$26,634 EXHIBIT A: FEE DETAIL paqe 3 of 3 HEDGE -- CONSULTANT TO FIELD LOCATE EXISTING WATER METER. CONSULTANT TO INCLUDE A NOTE REQUIRING CONTRACTOR TO FIELD VERIFY LOCATION. - 30'± ROOt -- EDOE OE' PAVEI~ENT ~-~ ROADWAY CONSULTANT TO PROVIDE RECCOMENDED ROUTING FOR x PROPOSE FATER SERVICE. ACTUAL ROUTE TO BE VERIFIED/DETERMINED BY CONTRACTOR IN THE FIELD. CONSULTANT TO PROVIDE LOCATION OF PROPOSED WATER METER ON CONTRACT DRAWINGS. EXAMPLE: STA. 73+B3', LT ). -- UNDERGROUND UTILITIES p,'ITHIA~ THE R-O-W ARE SHOWN ON THE CONTRACT DRAWINGS. THE UNDERGROUND UTILITIES ON PRIVATE PROPERTY HAVE NOT BEEN SHOWN. THE LOCATION AND PROTECTION OF THESE UTILITIES IS THE RESPONSIBILITY OF THE cONTRACTOR. APPROXIMATE SCALE :1"=20'-0"± CITY OF' MIAMI BEACH PROPOSED 8" RIGHT-OF-WAY IMPROVEMENT PROGRAM WATER SERVICE/METER RELOCATION PLAN EXHIBIT 'B" SAMPLE-WATER SERVICE/ METER RELOCATION PLAN NORMANDY ISLES/SUD NEIGHBORHOOD No. 4 EXHIBIT B: WATERLINE RELOCATION POLICY Page 6 of 7 SHEET 14 of 450 O1::3 ,O g t=t. Sd - :S--IgBX - 6a~P'IN-Y-HX3-dYM-~'m'-a~tLa'LS3~413N~HOYgB~IN~H'3v381V~¥lrI'N~:H - CIARgH LO - '~rd