RESOLUTION 92-20678 •
RESOLUTION NO. 92-20678
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH,FLORIDA,APPROVING A SCOPE
OF WORK WITH CAMP, DRESSER AND McKEE, INC.,
UNDER A CONTRACT WITH DADE COUNTY TO DEVELOP
EQUIVALENT RESIDENTIAL UNIT FACTORS FOR THE
CITY OF MIAMI BEACH STORM WATER UTILITY
PROGRAM FOR A LUMP SUM FEE OF SEVENTY-FIVE
THOUSAND DOLLARS ($75,000.00).
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, THAT
WHEREAS, The City of Miami Beach (the "City") entered into an Interlocal
Agreement with the Dade County Storm Water Utility on October 28, 1992; and
WHEREAS, in order to implement the provisions of the Agreement the City
has to develop Equivalent Residential Unit factors in the City; and
WHEREAS, Dade County Storm Water Utility has an existing contract with
Camp, Dresser and McKee, Inc., to develop an Equivalent Residential Unit factor for the
County; and
WHEREAS, The City wishes to utilize Camp, Dresser and McKee, Inc.'s
contract with Dade County to authorize Camp, Dresser and McKee, Inc., to perform the
services necessary to develop the Equivalent Residential Unit data for the City of Miami
Beach.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, hereby approve the attached Scope of
Work with Camp, Dresser and McKee, Inc., under a contract with Dade County to develop
Equivalent Residential Unit factors for the City of Miami Beach Storm Water Utility
program for a lump sum fee of Seventy-Five Thousand Dollars ($75,000.00).
PASSED AND ADOPTED THIS 2nd/ day of December , 1992.
OF
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Mayor
ATTEST:
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City Clerk
FORM APPROVED:
$ 2,727
Legal Department
Attachment
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CAMP DRESSER
& McKEE INC.
environmental engineers,scientists, - `` ' 800 Brickell Avenue,Suite 710
planners,&management consultants " - :;„, 2 ; Miami,Florida
ti r,,f 33131
•. ; . 305 372-7171,Fax:305 372-9167
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October 15, 1992
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Richard A. Gatti, P.E.
Director of Public Works
City of Miami Beach
1700 Convention Center Drive
Miami Beach, Florida 33139
Re: Stormwater Utility Non-Residential Impervious Area
a
Verification Project
Dear Mr. Gatti:
Per the request you made at our meeting on October 6th, I am enclosing a scope of
work, budget and schedule of completion for the referencedJro'ect.
P
We understand that the City plans to use the impervious area results developed ped by
CDM to prepare the billing database in-house. Since preparation of that
. P P database is
laborious, we are also enclosing an optional scope of services for this
P work, in case
the City needs CDM assistance. A budget would bereared at a future date,
P
commensurate with the City's needs.
I look forward to your response.
Very truly yours,
CAMP DRESSER & McKEE, Inc.
/.4•1....4r.,4,,,04 'J1-•4te %-'<d/ss
Armando I. Perez, PhD.,P.E. FORM APPROVED
Associate
LE ' L DEPT.
AIP/pd
By
File: 0000-204-MH-DADE Date ///2y,2--
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SCOPE OF WORK
S TORMWATER UTILITY PROGRAM
CITY OF MIAMI BEACH
OCTOBER 15, 1992
As requested by the City, CDM is providinga scopeof work '
. • . for impervious area
verification and related activities, which is discussed •
under the Phase I: Verification
heading below.
We understand that the City plans to use the Phase I results •
to prepare the billing
database in-house. In case the Cityfinds that it needs •
CDM's assistance in this
regard because of staffing constraints, we have included a '
Phase II (Additional
Services) scope, which can be refined at a later date d City's on the City s need.
PHASE I: VERIFICATION
Phase I will consist of Tasks 1 and 2 as described below. •
For purposes of this
proposal, CDM will conduct the impervious area verification •
and related activities.
To save valuable time, CDMro oses to use
P P 1989/90 appraisal information to
perform this phase. These data were used toperform '
in
a similar study for Dade
County in 1990. At the conclusion of thisphase, CDM •
City will provide the City the
impervious area data, for the to use in preparing '
. p p g the master billing data system.
Prior to billing, the Cityy
should obtain new appraisal data from the County.
Task 1 - Verification Data Collection
CDM shall perform the implementationrocedures based aced on experience and general
knowledge from previous studies of a similar nature, as well as information provided
by the City as discussed below in this task.
Data pertinent to completing Phase I will berovided
p by the City, and reviewed and
evaluated by CDM. Pertinent data include:
o Recent aerial photographs of the Cityat a 1" = 200' scale
. or better
resolution, hereinafter referred to as the Aerial Photographs.
grap .
o Parcel boundary maps of the City at the same scale as the Aerial
enal
Photographs showing at a minimumparcel boundaries, arc
in
parcel number
defined in the Property Appraiser's information for each
parcel, and
street name and address. The maps shall belotted on see-through
P g
material such that they can overlay the Aerial Photographs; hereinafter
referred to as the Parcel Overlays.
- 1 -
r
CDM will review the informationprovided bythe City '
. to ascertain its usefulness for
the project. CDM will report unusable information '
to the City and discuss ways to
obtain useful information.
Task 2 - Parcel Data Development
CDM will establish procedures to estimate impervious area for developed
nonresidential parcels in the Cityas identified in the
appraisal information.
Procedures will involve obtaining parcel data from the Appraiser, the Aerial
Photographs, the Parcel Overlays, and the Utility� Information. The City will also
make available other information which maybe of •
. assistance. When information is
not available, CDM will perform field verifications on '
a maximum of 280 non-
residential parcels.
CDM will provide the necessarystaff, facilities, -
and equipment to complete this task.
PHASE II : ADDITIONAL SERVICES
Prior to the first billing, additional information must be developed. These tasks are
not included in the attached budget. However, CDM M can provide these services for
additional compensation if requested by •
� the City. These services described in the
tasks listed below:
Task 1 - Match Data to Utility Accounts
The City will provide a computer tape containing • •
P P existing utility information including
service addresses for all utilityaccounts in
. . the City, hereinafter referred to as the
Utility Information. CDM will perform a computer cross-
reference between the
parcels identified in the PropertyAppraiser's Information •
. PP tion and the UtilityInformation.
Nonresidential parcels
and accounts that cannot be matched by the computer must be
matched manually. CDM will meet with appropriate • •
. City and existing utility staff
members to review the procedures that will be required to match the parcel and
u
tie
tyaccount information. Specific procedures will be identified which use plat maps,descriptions, and utility billing information. CDM
willrovide
P the necessary
staff
to complete the matching process.
Task 2 - Master Billing Data Development
CDM will develop master billingdata that contains
the customer information for
stormwater utility billing system. The data will be developed from three sources of
information previously described in this scope:
1) Appraiser's information acquired bythe •
� City
2) Utility information acquired by the City;
and,
3) The parcel and matching information developed by CDM.
- 2 -
The data will be stored in a data management system kept by CDM which will be
used to store, retrieve, and update the data during this phase. Upon completion of
tasks 2,3,4, and 5. CDM will provide file(s) containing the data to the City in a
format compatible with the City's data management system. The City will be
responsible for making appropriate alterations to its own system and computer
programming to merge existing utility billing and new stormwater management utility
billing files.
Task 3 - Calculation of Utility Charge
CDM will calculate the number of units (ERUs) and the corresponding stormwater
utility charge for accounts in the master customer data as provided to the City by
CDM. Algorithms to calculate utility charges will be provided to the City so the
City can incorporate the procedure into the billing system.
Updates and corrections to the customer data will be done on CDM's data
management system until the data are turned over to the City.
Task 4 - Data Base Quality Management
CDM will implement quality control procedures to check that the stormwater utility
billing information in the stormwater utility master data file is updated.
Task 5 - Integrate Utility Billing System
CDM will provide guideline recommendations to the City staff in the following items:
o Update and append the City's database with the new stormwater utility
information.
o Establish file and information maintenance procedures for the
stormwater utility information in the City's computer system.
o Establish data transfer procedures for billing the stormwater utility fees.
o Establish procedures for updating the City's database with new
information from the Dade County Property Appraiser.
Task 6 - File Maintenance of Stormwater Utility Database
CDM will provide an outline recommending procedures for updating the stormwater
utility data with information from the building permits, code enforcement, utility
system, or other data sources. Procedures developed will be incorporated by the City
into the routine file maintenance procedures. Staffing levels and equipment required
- 3 -
to answer customer complaints and maintain the stormwater utility management
data
system will be recommended.
Task 7 - Billing Policies and Procedures Manual
CDM will develop a Policies and Procedures Manual addressing computation of fees
and billing procedures. CDM will provide five copies of the draft raft manual to the City
for review, and within thirty days of receipt of the review comments,P will provide the
City with fifteen copies of the final version.
Additionally, CDM will provide the Citywith the algorithm which
. g is needed to
determine stormwater utility charges for each utilitycustomer. '
. This will include
guidance for developing policies and procedures for handlingparcels
that currently
are not receiving a utility bill, multiple meters on a singleparcel, and a '
. g single utility
account serving more than one parcel. The project team will assist the City in
developing policies and procedures for other special cases not
P mentioned here, but
encountered in the City.
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CONSULTANT HOURLY RATES FOR COMPENSATION
CATEGORIES HOURLY RATES
Professional Services
Professional I $ 65.00
Professional II $ 80.00
Senior Professional $ 90.00
Principal/Associates sioo.00
Officer $125.00
PROFESSIONAL SUPPORT SERVICES
Staff Support Services $ 50.00
Senior Support Services $ 60.00
PROJECT SUPPORT SERVICES
Project Administration $ 35.00
Note:
Rates in effect as of March 16, 1992. Subject to City approval, rates will be adjusted
on July 1 and January 1 of each year, based on evidence of higher costs to be
submitted by Consultant.
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PROJECT BUDGET
STORMWATER IMPERVIOUS AREA VERIFICATION
PROJECT: Verification of impervious area for nonresidential
parcels within the City of Miami Beach
DES C ON: Perform implementation procedures to estimate
impervious area, dwelling units, and possibly
other parcel information for developed
nonresidential and non-single family residential
parcels in the City.
PROJECT
REFERENCE: Agreement between the City of Miami Beach
Camp Dresser & McKee, Inc., for consulting
services.
BUDGET
Hourly
Labor Category Hours Rate (1) Total
Officer 8 $125.00 $ 1,000.00
Principal/Associate 14 100.00 1,400.00
Senior Professional 86 90.00 7,740.00
Professional II 124 80.00 9,920.00
Professional I 248 65.00 16 120.00
Senior Support Staff 150 60.00 9000.00
Staff Support 0 50.00 0.00
Project Administration 14 35.00 490.00
TOTAL LABOR COSTS $45,670.00
OTHER DIRECT COSTS
Sun Computer, Telephone, Travel, Printing,
Communications and Miscellaneous 13,000.00
CONTRACT LABOR 16,330.00
TOTAL OTHER DIRECT COSTS $ 29.330.00
TOTAL ESTIMATE FOR STORMWATER
VERIFICATION $75,000.00
LUMP SUM $75.000.00
(1) Rates same as in current contract for water and wastewater pump stations(see attached schedule).
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s F
CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
OFFICE OF THE CITY MANAGER TELEPHONE: (305)673-7010
FAX: (305) 673-7782
COMMISSION MEMORANDUM NO. 28Z
TO: Mayor Seymour Gelber and DATE: Dec. 2, 1992
Members of the City Commission
FROM: Roger M. :41
City Manager
SUBJECT: CAMP, DRESSER AND MCKEE INC.
APPROVING A SCOPE OF WORK WITH CAMP DRESSER AND McKEE
INC., UNDER A CONTRACT WITH DADE COUNTY TO DEVELOP
EQUIVALENT RESIDENTIAL UNIT FACTORS FOR THE CITY OF
MIAMI BEACH STORM WATER UTILITY PROGRAM FOR A LUMP
SUM FEE OF SEVENTY-FIVE THOUSAND DOLLARS ($75,000.00).
ADMINISTRATION RECOMMENDATION:
The Administration recommends approval, through the Metropolitan Dade County Storm
Water Utility, and the existing contract that Metropolitan Dade County has with Camp
Dresser and McKee Inc., to develop an equivalent residential unit factor for the City of
Miami Beach to be used in determining the equivalent residential units for commercial
properties. It is further recommended that the Commission authorize funding from the City
Storm Water Utility to reimburse the Metropolitan Dade County Storm Water Utility the
monies expended for the completion of this work, all in accordance with the Interlocal
Agreement with the County.
BACKGROUND:
On September 2, 1992, the City approved entering into an Interlocal Agreement between the
City of Miami Beach and the Metropolitan Dade County Storm Water Utility thereby
implementing a Storm Water Utility for the City of Miami Beach.
As part of the financial implementation of the Storm Water Utility, it is necessary to develop
an equivalent residential unit factor for each'City. The factor is the result of the calculation
of the total impervious areas of all single family, mobile homes, multi-family and
condominium units, within the City divided by the number of parcels, giving an average
impervious area per residential unit. This factor is then used to develop the ERU for
commercial properties which translates to their proportionate cost.
Initially, there was consideration of using the ERU developed for unincorporated Dade
County; however, it was determined that based on the comparable density variance, this
method could be vulnerable in any court challenge.
CONCLUSION:
The attached proposal from Camp, Dresser and McKee Inc. provides for doing all the work
necessary to develop the ERU for the City of Miami Beach. The scope of work and cost
could be reduced subject to availability of in-house engineering staff time to do data
collection. Subject to approval, the work will be awarded to Camp Dresser and McKee Inc.
by the County under an existing contract. The City will, then, reimburse the County from local 7t;Storm Water Utility funds.
AGENDA
I TEM
DATE z 9 2-
-
COMMISSION MEMORANDUM PAGE 2 December 2, 1992
CAMP, DRESSER AND MCKEE INC.
It is recommended that the Camp, Dresser and McKee Inc. proposal be approved and that
the Metropolitan Dade County Storm Water Utility proceed with implementing the contract
in accordance with the Interlocal Agreement.
RMC/RAG/b
Attachment
c\BJS\CM-RESOL\ERU
177
RESOLUTION NO. 92-20678
Approving a scope of work with Camp,
Dresser and McKee, Inc. , under a contract
01.
with Dade County to develop equivalent
residential unit factors for the City of
kik Miami Beach Storm Water Utility Program
Poo for a lump sum fee of seventy-five
thousand dollars ($75,000.00) .
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