RESOLUTION 93-20696 RESOLUTION NO. 93-20696
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,
AUTHORIZING THE EXECUTION AND SUBMISSION OF AN
APPLICATION TO THE STATE DEPARTMENT OF
COMMUNITY AFFAIRS FOR FINANCIAL ASSISTANCE
THROUGH THE COMMUNITY SERVICES BLOCK GRANT
PROGRAM.
WHEREAS, the State Department of Community Affairs
provides annual grants under the Community Services Act of 1981;
and
WHEREAS, the City of Miami Beach has effectively provided
services through this and or other programs ; and
WHEREAS, the continued provision of these services are
essential to the needy residents of Miami Beach.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA:
1. That the Mayor and City Commission be authorized
and directed to make appropriate application to the
State of Florida, Department of Community Affairs
for a grant in the amount available to the City of
Miami Beach, under Section 675 (c) (1) (a) through
(e) , Public Law 97-35, as Amended, and
Administrative Rule 9B-22 , Florida Administrative
Code, which provides the criteria for such
projects, for the April 1, 1993 to September 30,
1993 , program period.
2 . That all funds necessary to meet the contract
obligations of the City and its delegate agencies
with the Department have been appropriated, and
said funds are unexpended an unencumbered and are
available for payment as prescribed in the
Contract. The City shall be responsible for the
funds for the local share notwithstanding the fact
that all , or part of the local share is to be met
or contributed by other sources, i. e. ,
contributions, other agencies or organization
funds .
3 . That the Mayor and the City Clerk are hereby
authorized and directed to execute and deliver, for
and on behalf of the City of Miami Beach, any
required Agreement with the said Department of
Community Affairs, setting forth the City's
commitment to meet and comply with all the terms of
the provisions of such Grant, when and if made
available.
PASSED and ADOPTED this 4...1 day of January, 1993.
Air
ATTEST: /
1°11 7/2/4K____
MAYOR
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L.• ir� ,� +ems 1.
�'" FORM APPROVED
CITY CLERK
LEGAL DEPT.
By.
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Date
eeo:n iso:n OF
MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
TELEPHONE: (305) 673-7010
OFFICE OF THE CITY MANAGER FAX: (305) 673-7782
COMMISSION MEMORANDUM NO. -
93
TO: Mayor Seymour Gelber and DATE: January 20, 1993
Members of the City Commission
/A,
FROM: Roger M. Ca
City Manager,,
SUBJECT: A RESOLUTION AUTHORIZING AND DIRECTING THE EXECUTION AND
SUBMISSION OF AN APPLICATION TO THE STATE DEPARTMENT OF
COMMUNITY AFFAIRS FOR FINANCIAL ASSISTANCE TO THE CITY OF
MIAMI BEACH AND A RESOLUTION AUTHORIZING THE
ESTABLISHMENT OF A NEW CHARGE CODE IN SPECIAL REVENUE
FUND 199, AND TO APPROPRIATE SUCH FUNDS, IF SUCH GRANT IS
APPROVED.
ADMINISTRATION RECOMMENDATION:
To adopt the attached Resolution authorizing the Mayor to submit an
application to the State of Florida Department of Community Affairs
for a $7, 000 Community Services Block Grant (CSBG) to be
implemented by the City's Development, Design and Historic
Preservation Department, and a subsequent Resolution to establish
a new Department in the Special Revenue Account Fund 199, should
these funds become available to the City.
BACKGROUND:
On March 23, 1992 , the City authorized execution of a six month
contract with the State of Florida Department of Community Affairs
to provide continued funding of City programs designed to benefit
developmentally disabled adults at the Miami Beach Activity Center
(8128 Collins Avenue) . This program is entitled "independent
living skills" and "supported employment. " Independent living
skills teaches clients the skills necessary to become self-reliant
such as cooking, personal hygiene, housekeeping and the like.
Supported employment trains clients to assume jobs based on their
knowledge and abilities.
The City has been a recipient of Community Service Block Grant
Funds for this program for the past four years. Therefore, the
terms and operating conditions of the program and this year' s grant
application remain unchanged.
ANALYSIS:
This Education Program will provide instructions and supportive
services to 40 developmentally disabled adults, who are currently
enrolled at the Miami Beach Activity Center located at 8128 Collins
Avenue. The monies from the CSBG program will be used to
supplement the existing services.
90
AGENDA
ITEM
DATEI - c?J13
r
COMMISSION MEMO
JANUARY 20, 1993
PAGE 2
The required match of "cash" and "in-kind" services from the City,
will be derived from actual services and the salaries of the
Development, Design and Historic Preservation Department's
employees, located at the Miami Beach Activity Center. (The CSBG
counts salaries as a cash-match. )
The first Resolution authorizes submission of the application and
the second Resolution would allow for the establishment of a new
Charge Code in Special Revenue Fund 199, as required by the State,
and also requests authorization to appropriate such funds, should
the Grant monies become available to the City.
CONCLUSION:
The Administration recommends that the Mayor and City Commission
adopt the attached Resolutions, and that the Administration be
authorized to make any changes which do not substantially alter the
scope or intent of the CSBG Grant application.
91
Page 1 of
ATTACHMENT A
Florida Department of Community Affairs
COMMUNITY SERVICES BLOCK GRANT APPLICATION
Federal Fiscal Year 1993
APPLICATION SUBMISSION FORM
SUBMITTED BY: CITY OF MIAMI BEACH
(APPLICANT)
Application is hereby made for funding through the Community Services Block
Grant under the Community Services Block Grant Act of 1981 (PL 97-35) , as
amended, and the Community Services Block Grant Program Rule 9B-22, Florida
Administrative Code.
THE APPLICANT CERTIFIES THAT THE DATA IN THIS APPLICATION AND ITS
VARIOUS SECTIONS, INCLUDING BUDGET DATA, ARE TRUE AND CORRECT TO THE
BEST OF HIS OR HER KNOWLEDGE AND THAT THE FILING OF THIS APPLICATION
HAS BEEN DULY AUTHORIZED AND UNDERSTANDS THAT IT WILL BECOME PART OF
THE AGREEMENT BETWEEN THE DEPARTMENT AND THE APPLICANT.
OP 1/
SEYMOUR GELBER r
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Name (typed) Signature
(/
MAYOR I2J
Title Date
rkdkc‘i‘iCk_ [Ft-tiv%#
RICHARD E . BROWN \ . c"
cyt„,\CAstArIc ifiltOess Date
FORM APPROVED
LEGAL DEPT.
By 3 3)
Dobe
11--��
APPLICATIONS MUST BE POSTMARKED BY THE DUE DATE, FEBRUARY 1, 1993 AND
RECEIVED NO LATER THAN CLOSE OF BUSINESS (5:00 p.m. ) ON FEBRUARY 5, 1993
TO BE CONSIDERED FOR FUNDING. APPLICATIONS SUBMITTED BY ANY MEANS OTHER THAN
THE U. S. POSTAL SERVICE OR OTHER COMMERCIAL MAIL CARRIER MUST BE RECEIVED AT
THE DESIGNATED ADDRESS BEFORE CLOSE OF BUSINESS ON FEBRUARY 1, 1993 .
• Page 2 of 8
• Florida Department of Community Affairs
COMMUNITY SERVICES BLOCK GRANT APPLICATION
FEDERAL FISCAL YEAR 1993 CONTRACT PERIOD: 4/1 /93 to 9/30/93
FOR DCA USE ONLY
POSTMARK DATE: CONTRACT NO:
DATE RECEIVED: GRANT TYPE: 90% [ ] 5% [X] D&R [ ]
REVISION REC'D: DCA CONSULTANT:
INSTRUCTIONS: Please complete all parts in this Application which are
applicable to your organization. If any part does not apply, write "N/A" .
Do not use white-out (correction fluid) on any part of this application.
I. APPLICANT CATEGORY: [ ] Eligible Entity [ ] Local Government
[ ] Migrant/Seasonal Farmworker Organization
II. GENERAL ADMINISTRATIVE INFORMATION
a. Name of Applicant: CITY OF MIAMI BEACH
b. Applicant's Address: 1700 CONVENTION CENTER DRIVE
City: MIAMI BEACH, FLORIDA Zip Code: 33139
Telephone: ( 305 ) 673-7260 County: DADE
c. Applicant's Mailing Address (if different from above) :'
Zip Code
d. Chief Official or Executive Director: SEYMOUR GELBER
Title: MAYOR
e. Name of Official to Receive State Warrant: DIANE ALEXANDER
Title: FISCAL BUDGET OFFICER
Address: 1700 CONVENTION CENTER DRIVE
MIAMI BEACH, FLORIDA Zip Code 33139
f. Name of Contact Person: AGI LONG
Title: MENTAL RETARDATION SUPERVISOR
Address: 8128 COLLINS AVENUE
MIAMI BEACH, FLORIDA Zip Code: 33141
Telephone: ( 305) 993-2008 Fax: ( 305) 673-7772
g. Federal ID #: 59-6000372
******************************************************************************
III. SUBGRANTEE INFORMATION
a. These funds will be transferred to: [ ) subgrantee(s) [ None
b. Give the names of subgrantees included in this application:
Name and address of subgrantee(s) Contact person & Telephone
Page 3 of 8
WORK PLAN
APPLICANT: CITY OF MIAMI BEACH ENTIRE CITY
GEOGRAPHIC AREA TO BE SERVED:
SUBGRANTEE:
PROGRAM AREA: EDUCATION
_____________________________________________---------- -
-- --------------------------
OBJECTIVE and IMPACT ON POVERTY
NONDUPLICATION STATEMENT
1. Objective: Identify units of tangible
services and number of unduplicated ACTIVITIES
START END Indicate any other program in
clients to be served. (see instruct. )
•
your agency or other agencies
Define a Unit of Service Describe, the sequential steps to be taken DATE DATE in theprovides
community which provides
2. Impact Statement: When the objective to accomplish the objective. Explain J similar services. Explain how
is accomplished, what impact will it
you will avoid duplication of
have on poverty?
services.
-------------------------------------
-------------------------------------=---------------------- -------- -------- --------------------------------
1. This application will provide Forty (40) developmentally disabled adults 4/1/93 :/30/93 The Miami Beach
up to 4800 units of service receive instruction in vocational and Activity Center
to 40 unduplicated CSBG habilitative skills five days a week. The is the only day
eligible low income clients. hours are 9 A.M. to 3 P.M. The following training
steps will occur on a regular basis: program serving
developmentally
2 . Forty (40) developmentally 1. All clientele will receive disabled adults
disabled adults (who are all instructions in vocational and in Miami Beach.
classified as earning below habilitative skills five days a week.
poverty wages) will develop This will occur from 9 A.M. - 3 P.M.
skills in vocational and
habilitative areas. Seven 2 . All clientele will receive an
will be placed into individualized education plan which
competitive employment in outlines needs and interventions
the community. Thirty- identified.
three (33) will receive
instruction in vocational 3 . The interventions will be detailed
and habilitative skills. to include where instructions take
This will result in an place and who will provide the
increase in economic instructions.
independence and basic
living skills. 4 . Progress will be noted on a daily basis
and such data will become part of the
client record.
Page 4 of 8
-
WORK PLAN
APPLICANT: CITY OF MIAMI BEACH ENTIRE CITY
GEOGRAPHIC AREA TO BE SERVED:
SUBGRANTEE: PROGRAM AREA:
ED U C A T I O N
OBJECTIVE and IMPACT ON POVERTY
NONDUPLICATION STATEMENT
1. Objective: Identify units of tangible
services and number of unduplicated
ACTIVITIES START END Indicate any other program in
clients to be served. (see instruct. ) ,
your agency or other agencies
Define a Unit of Service Describe the sequential steps to be taken DATE DATE in the community which provides
2. Impact Statement: When the objective p
to accomplish the objective. similar services. Explain how
is accomplished, what impact will it you will avoid duplication of
have on poverty?
services.
---------------------------====================== ======== ======== ====================== ===
5.
-------------------- -------- -------- -------------- ---
5. Clients identified as appropriate for
outside employment will receive
individual instructions at the site of
employment.
6. This will remain in force until the
client proves to be capable of
sustaining employment.
7 . Follow-up services to include at least
weekly visits by the instructor. This
will occur on an on-going basis.
8 . All clientele will be 1) adequately
clothed as appropriate, when needed
such clothing will be provided,
2) adequate supplies (educational and
adaptive equipment will also be
provided in order to facilitate
independent functioning) , 3) funds for
child care will be provided on an "as
needed" basis.
9 . The program will make available all
needed supplies and services necessary
to the implementation of the program.
•
A
Page 5 of_8
WORK PLAN
APPLICANT: CITY OF MIAMI BEACH ENTIRE CITY
GEOGRAPHIC AREA TO BE SERVED: •
SUBGRANTEE:
PROGRAM AREA: EDUCATION
OBJECTIVE and IMPACT ON POVERTY NONDUPLICATION STATEMENT
1. Objective: Identify units of tangible
services and number of unduplicated ACTIVITIES START END Indicate any other program in
clients to be served. (see instruct. ) •
your agency or other agencies
Define a Unit of Service Describe the sequential steps to be taken DATE DATE in the community which provides
2. Impact Statement: When the objective to accomplish the objective. similar services. Explain how
is accomplished, what impact will it you will avoid duplication of
have on poverty? services.
10 . When needed, funds will be provided for
transportation to and from the program
as well as funds for supplies and child
care.
------------- ---------------------- - - - ----------------- ------------------------------
Page= of 8
WORK PLAN SUMMARY
GRANTEE: CITY OF MIAMI BEACH
PROG. ` CSBG FUNDS MATCH TOTAL OBJ. CSBG TOTAL
AREA# CSBG PROGRAM AREA DOLLARS DOLLARS Grant Funds NO. OBJECTIVES CLIENTS UNITS
2 EDUCATION 7 , 000 . 00 1 , 400. 00 8, 400. 00 1 FORTY (40) UNDUPLICATED CSBG ELIGIBLE 40 4800
CLIENTS (DEVELOPMENTALLY DISABLED) WHO
WILL RECEIVE INSTRUCTIONS AND
SUPPORTIVE SERVICES AND SUPPLIES
BY SEPTEMBER 30 , 1993 .
•
PAGE TOTAL (If more than 1 page)
GRAND- TOTAL $ 7 , 000 . 00 1 , 400 . 00 8 ,400 . 00
Page 7 of 8
BUDGET SUMMARY
NAME OF APPLICANT: _ CITY OF MIAMI BEACH
STATE TAX EXEMPT NO: 59-6000362
(I f none, attach copy of Certificate of Incorporation.)
=--_ _______________
REVENUE SOURCES PERCENT MATCH TOTAL AMOUNT NOTES:
= - Round figures upward
1. CSBG Grant Funds IIIIIIIIIIIIIII H11111111IIII11 7 , 000 . 00 to nearest dollar.
2. Cash Match Funds 20 X '1,400.00 M I I I I I I I I I I I I I I I - Provide:
Min. Cash Match 2%
3. In-kind Match 0 X 111111IIII1111H H Min. Total Match 20%
4. TOTAL MATCH (Line 2 + Line 3) 20 X IIIIIIIIIIIIIIII 1 , 400. 00 - DO NOT UNDER MATCH.
-- 1.99% cash match is
5. TOTAL FUNDS (Line 1 + Line 4) IIIIIIIIIIIIIII IIIIIIIIIIIIIIII 8 , 400. 00 not acceptable.
CSBG FUNDED PROGRAMS ONLY ( 1) CSBG M (2) CASH (3) IN-KIND I
EXPENSE CATEGORY FUNDS I MATCH MATCH (4) TOTAL
GRANTEE ADMINISTRATIVE EXPENSE: I
6. Salaries including fringe I
7. Rent and Utilities I
8. Travel I
9. Other
10. SUBTOTAL (Lines 6 through 9)
= I
SUBGRANTEE ADMINISTRATIVE EXPENSE:
11. Salaries including fringe
12. Rent and Utilities
13. Travel I
14. Other I
15. SUBTOTAL (Lines 11 through 14) I
16. TOTAL ADMINISTRATIVE EXPENSE (Ln 10 + Ln 15) 0 0 0 0 I
17. ADMINISTRATIVE EXPENSE PERCENT (Ln 16 / Ln 1) 0 X IIIIII (not to exceed 15% of line 1) IIIIIIIII
GRANTEE PROGRAM EXPENSE:
18. -Salaries including fringe I
19. Rent and Utilities
20. Travel I
21. Other
7 , 000 . 00 1 , 400 . 00 0 8 , 400. 00
22. SUBTOTAL (Lines 18 through 21) 7 , 000. 00 1 , 400 . 00 0 8 , 400 . 00
SUBGRANTEE PROGRAM EXPENSE:
23. Salaries including fringe i
24. Rent and Utilities
25. Travel I
26. Other
27. SUBTOTAL (Lines 23 through 26) I
28. TOTAL PROGRAM EXPENSE: (Line 22 + Line 27) 7 , 000 . 00 1 , 400 . 00 0 8 , 400. 00
29. SECONDARY ADMINISTRATIVE EXPENSE 111111111111111 111111111111111 111111111111111 111111111111111I
30. GRAND TOTAL EXPENSE: (Lines 16 + 28 + 29) 7 , 000 . 00 1 , 400 . 00 0 8 , 400 . 00 I
•
Page 8 of 8
BUDGET DETAIL
City of Miami Beach
NAME OF APPLICANT:
�__---_
LINE EXPENDITURE DETAIL
ITEM Round up line item totals to dollars. CSBG CASH IN-KIND
NO. Do not use cents and decimals in totals. FUNDS MATCH MATCH
CSBG Funds Documentation
$7 , 000 . / . 4 , 800 = 1. 4583 7 , 000
(rounded off to 1, 40 )
21 Instruction and supportive services
(40 clients @120 days*)
4800 (units) * @ $1, 400. 00
*40 clients @ 120 days
Apr 19 (days)
May 20
Jun 21
Jul 22
Aug 18
Sep 20
Total 120
Cash Match Documentation
2 Retardation Instructor/Employment 1, 400
Spec. Fringe Benefits
961 hours @ 1. 4583 per hour = 1, 40
using only $1, 400 for cash match
_____________________________________________
Explain sources of cash &
in-kind match.
Program Site:
Miami Beach Activity Center/
City of Miami Beach
8128 Collins Avenue
Miami Beach, Florida 33141
Phone: (305) 993-2008
ORGANIZATIONAL STRUCTURE
HOUSING AND COMMUNITY DEVELOPMENT DIVISION DIRECTOR
MENTAL RETARDATION PROGRAM SUPERVISOR
RETARDATION CASEWORKER EDUCATIONAL COORDINATOR
INSTRUCTOR/EMPLOYMENT SPECIALIST
INSTRUCTORS ADMINISTRATIVE SECRETARY
INSTRUCTOR AIDES
DRIVER/AIDE
VOLUNTEERS
MIAMI BEACH ACTIVITY CENTER
CLIENT GRIEVANCE PROCEDURE
Clients of the Miami Beach Activity Center will use the following
procedures to file a grievance:
1 . The client will state and attempt to resolve the
grievance with the program social worker.
2 . If unresolved, the client will present his/her grievance
with the program director.
3 . If the client and/or, his/her advocate feel that the
grievance continues to be unresolved, the client may
present the grievance to the Director of the Community
Development Division of the Economic and Community
Development Department, City of Miami Beach.
4 . 'At thisp oint all unresolved grievances shall be reported
to the clients URS caseworker for resolution.
Whenever a client and/or the client ' s advocate reveal that a
grievance will be instituted, a copy of this process will be given
to them and discussed as needed.
RESOLUTION NO. 93-20696
1r- Authorizing the execution and submission
of an application to the State Department `.
of Community Affairs for financial
assistance through the Community Services
Block Grant Program.
O