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Home My WebLink About2003-25326 Reso RESOLUTION NO. 2003-25326 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING BY 5/7ths VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ASHBRITT, INC. FOR DISASTER PLANNING AND RECOVERY SERVICES, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY. WHEREAS, in the event of a major disaster, such as a hurricane, the City would lack sufficient resources to undertake recovery operations; and WHEREAS, while assistance is available from Miami-Dade County, State and Federal governments, it is not sufficient to restore a community that has suffered a catastrophic disaster; and WHEREAS, the City currently has an agreement for disaster recovery services with Grubbs Emergency Services, Inc., ("Grubbs"), and adding a second company would provide the City additional primary or back-up capability and flexibility in the event of a major disaster; and WHEREAS, the firm of AshBritt, Inc. ("AshBritt") has provided the City with pricing that is more competitive than Grubbs, and is a premier national company with an outstanding record of performance in disaster recovery operations; and WHEREAS, the benefits of contracting with AshBritt for disaster planning and recovery services are as follows: 1. The City of South Miami and the Town of Palmetto Bay are the only AshBritt clients, therefore, AshBritt is not ovedy saturated in the Miami-Dade County area; 2. AshBritt's pricing is 20% less than that of the current Miami Beach disaster response contractor, Grubbs; 3. AshBritt has agreed to add language to the City's contract that allows for a potential reduction in contract price for a minor storm, if market conditions warrant the action. This clause, as recommended by FEMA, protects the City from over pricing in a minor storm; 4. AshBritt maintains a fleet of company owned grapple trucks designed specifically for debris collection equipment to lessen the dependence on subcontractor equipment and personnel; 5. AshBritt will provide annual disaster recovery preparedness training for the City and its staff to ensure that City employees are aware of the current disaster recovery rules and regulations; 6. AshBritt has three additional divisions within the corporate structure (Engineering, Environmental Services, and Waste Services) that support the Disaster Response Division; 7. AshBritt is domiciled in South Florida (Pompano Beach); 8. AshBritt maintains a full time technical assistance staff to assist the City with State and Federal grant issues related to disaster recovery programs; 9. AshBrtt s finar~cially stable and is diversified in several profitable businesses (engineering, environmental services, commercial solid waste collection) that are complimentary to the disaster response division; and WHEREAS, in the event of a declared emergency, and the emergency is of sufficient magnitude that the City needs to utilize disaster related services, those services are generally subject to reimbursement by the County, State and Federal governments; and WHEREAS, the Administration would recommend to the Mayor and City Commission that it is in the best interest of the City to waive the competitive bidding requirement, by 5/7ths vote, providing such waiver to be in the best interest of the City. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission waive, by 5/7ths vote, the formal competitive bidding requirements and authorize the Mayor and City Clerk to execute an agreement with AshBritt, Inc. for disaster planning and recovery services, finding such waiver to be in the best interest of the City. PASSED AND ADOPTED this 10th day of September ., 2003. ATTEST: CITY CLERK T:~AGEN DA~2003\sepl003\consent\ResoAshBritt.doc APPROVED A,,q TO FORM&L.~C~ & FOR EX~OU~ON City Attorn~[r~ Date CITY OF MIAMI BEACH COMMISSION ITEM SUMMARY Condensed Title: Waive by 5/7ths vote, formal competitive bidding requirements and authorize the Mayor and City Clerk to I I Iexecute an agreement with AshBritt, Inc., for disaster planning and recovery services. ~ssue: Shall the Mayor and the City Commission waive competitive bidding requirements and authorize the Mayor and City Clerk to enter into an agreement with AshBritt, Inc.? Item Summary/Recommendation: In the event of an emergency, such as a hurricane, the City would lack sufficient resources to undertake recovery operations. The City currently has an agreement for disaster recovery services with Grubbs Emergency Services, Inc., and adding a second company would provide the City additional primary or back-up capability and flexibility in the event of a major disaster. AshBritt, Inc., (AshBritt) has provided the City pricing that is more competitive than Grubbs and is a premier national company with an outstanding record of performance in disaster recovery operations. Under the terms of the attached agreement AshBritt will remove as quickly es possible all hazards to life and property resulting in the City of Miami Beach. Clean up, demolition and removal will be limited to (1) that which is determined to eliminate immediate threats to life, public health, and safety; (2) that which has been determined to eliminate immediate threats of significant damage to improved public or private property, and; (3) that which is considered essential to ensure economic recovery of the affected comm unity to the benefit of the community-at-large. The service provided by AshBritt shall consist of clean up, demolition, removal, reduction and disposal of debris as directed by the designated representative of the City. AshBritt will also provide, under the terms of the attached agreement, disaster recovery technical assistance to appointed and elected officials within the City. This service shall include program Management Assistance. The Administration recommends approval of the Resolution. Advisory Board Recommendation: N/A Financial Information: Funds: 1 Finence Dept. Total: City Clerk's Office Legislative Tracking: I T:~,G EN DA~O03\sep lO03\consent~,sh Britt ClS.doc Sign-Offs: I DePartment DireCtor FHB AGEN DA ITEM DATE CITY OF MIAMI BEACH CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139 · ~ www.miamibeachfl.gov To: From: Subject: COMMISSION MEMORANDUM Mayor David Dermer and Date: September 10, 2003 Members of the City Commission Gonzaley~ Jorge M. (~- City Manager A RESOLUTION OF THE MAYOR AND CITY ~ION OF THE CITY OF MIAMI BEACH, FLORIDA, WAIVING BY 517ths VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ASHBRITT, INC. FOR DISASTER PLANNING AND RECOVERY SERVICES, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY. ADMINISTRATION RECOMMENDATION Adopt the Resolution. ANALYSIS In the event of an emergency, such as a hurricane, the City would lack sufficient resources to undertake recovery operations. While assistance is available from the County, State and Federal governments, it is not sufficient to restore a community that has suffered a catastrophic disaster. Also, the resources of the various governments are spread thin over the affected areas, necessitating contracted private sector assistance. The City currently has an agreement for disaster recovery services with Grubbs Emergency Services, Inc., (Grubbs) and adding a second company would provide the City additional primary or back-up capability and flexibility in the event of a major disaster. AshBritt, Inc., (AshBritt) has provided the City pricing that is more competitive than Grubbs and is a premier national company with an outstanding record of performance in disaster recovery operations. The benefits of contracting with AshBritt for disaster planning and recovery services are as follows: 1. AshBritt is not overly saturated in the Miami-Dade County area. The City of South Miami and the Town of Palmetto Bay are the only AshBritt clients. These two municipalities are piggybacked from the Broward County contract which was awarded through a competitive request for proposal process. 2. AshBritt's pricing is 20% less than that of the current Miami Beach disaster response contractor (Grubbs). 3. AshBritt has agreed to add language to the City's contract that allows for a potential reduction in contract price for a minor storm if market conditions warrant the action. This clause, as recommended by FEMA, protects the City from over pricing in a minor storm. 4. AshBritt maintains a fleet of company owned grapple trucks designed specifically for debris collection equipment to lessen the dependence on subcontractor equipment and personnel. 5. AshBritt will provide annual disaster recovery preparedness training for the City and their staff to ensure that City employees are aware of the current disaster recovery rules and regulations 6. AshBritt has three additional divisions within the corporate structure (Engineering, Environmental Services, and Waste Services) that support the Disaster Response Division. 7. AshBritt is domiciled in South Florida (Pompano Beach). 8. AshBritt maintains a full time Technical Assistance staff to assist the City with State and Federal grant issues related to disaster recovery programs. 9. AshBritt is financially stable and is diversified in several profitable businesses (engineering, environmental services, commercial solid waste collection) that are complimentary to the disaster response division. In the event of a declared emergency and the emergency is of sufficient magnitude that the City needs to utilize disaster related services, those services are generally subject to reimbursement by the County, State and Federal governments. FEMA as the principal federal agency dealing with disaster recovery prefers that agreements for disaster services be put in place prior to an emergency and where possible, the services be obtained bythe bidding process. Therefore, it is the Administration's recommendation that the City Commission adopt the attached resolution which authorizes the Mayor and City Clerk to execute an agreement with AshBritt, Inc. for disaster planning and recovery services. Attachment: AshBritt Agreement T:~GEN DA\2003\sepl003\consent~AshBritt.doc