RESOLUTION 93-20711 RESOLUTION NO. 93-20711
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, AMENDING FY 1992/93 BUDGETS TO PROVIDE FOR:
1) REAPPROPRIATION OF OUTSTANDING PRIOR YEAR'S ENCUMBRANCES; 2)
TRANSFER OF THE SANITATION INSPECTION FUNCTION TO THE CODE
COMPLIANCE DIVISION; 3) TRANSFER OF THE TRANSPORTATION
PLANNING FUNCTION FROM PUBLIC WORKS TO DEVELOPMENT, DESIGN AND
HISTORIC PRESERVATION SERVICES; 4) INCREASED APPROPRIATION TO
THE CITY CLERK' S BUDGET; AND 5) APPROPRIATION OF FUNDING FOR
PROFESSIONAL PLANNING SERVICES TO ASSIST IN UPDATING AND
AMENDING THE COMPREHENSIVE PLAN.
WHEREAS, municipal budgeting practices require reappropriation of
FY 1991/92 outstanding encumbrances in the amount of $18 , 184 to the
General Fund, $45 , 996 to the Sanitation Enterprise Fund, $98 , 002 to the
Mechanical Maintenance Internal Service Fund, $32 , 807 to the Self
Insurance Internal Service Fund and $4 , 962 to the Communications
Internal Service Fund. These encumbrances include purchase orders and
other commitments for the expenditure of monies recorded in order to
reserve that portion of the applicable appropriation. Encumbrances
reported at year-end are reported as reservations of fund balance in the
General Fund and there is therefore, no financial impact resulting from
reappropriation of these funds. Outstanding prior year' s encumbrances in
the Enterprise and Internal Service Funds are reappropriated from
retained earnings.
WHEREAS, the consolidation of inspection functions requires the
transfer of 4 positions from the sanitation inspection function and
related costs of $101, 425 for salaries and operating expenses to the
Code Compliance Division in the General Fund. The additional General
Fund appropriation of $101, 425 will be offset by a corresponding
reduction in the General Fund contribution to the Sanitation Enterprise
Fund.
WHEREAS, the transportation planning function within the city will
be managed by the Development, Design and Historic Preservation
Department. Funding in the amount of $39 , 501 and 1 position currently
budgeted in the Public Works Department will be transferred. This amount
represents a grant award received from the Metropolitan Planning
organization to be used for transportation planninng purposes. This
award is provided for in the current budget.
WHEREAS, it is necessary to amend the budget for the City Clerk' s
Office and increase the current appropriation by $20, 000 to pay for the
special election held on November 3 , 1992 , and to pay for additional
advertising costs which result from placing special election
advertisements in English and Spanish, Comprehensive Plan advertisements
and special meeting notices. Funding is available in the Contingency
Account.
WHEREAS, it is necessary to appropriate funding in the amount of
$90, 000 for a professional services agreement with the firm of Robert K.
Swarthout to assist in updating support material for the Comprehensive
Plan and in amending the Comprehensive Plan. The city commission
previously approved the execution of a letter of agreement for the
services of Robert K. Swarthout, Inc. , (reference: Commission Memorandum
491-92 , dated July 22 , 1992) , however, since monies were not encumbered
prior to the close of the fiscal year it is necessary to appropriate
these funds from the unreserved fund balance of the General Fund to the
Special Projects account.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the City Commission of the City of
Miami Beach hereby amends the FY 1992/93 budgets for the General Fund,
Enterprise Funds and Internal Service Fund; increasing appropriations by
$108 , 184 in the General Fund; decreasing the Sanitation Enterprise Fund
by $55 , 429 ; increasing the budgets for the Mechanical Maintenance
Internal Service Fund by $98 , 002 ; Self Insurance Internal Service Fund
by $32 , 807 ; and Communications Internal Service Fund by $4 , 962 with
corresponding increases in revenues as herein summarized and set forth
below.
i
FY 1992/93 Increase/ FY 1992/93
GENERAL FUND Current Budget (Decrease) Amended Budget
OPERATING REVENUES
Taxes $50, 685, 271 $ 0 $50, 685, 271
Licenses and Permits 5, 029 , 525 0 5, 029 , 525
Intergovernmental 7 , 670, 111 0 7 , 670, 111
Charges for Service 1, 337 , 900 0 1, 337 , 900
Fines and Forfeits 2 , 518 , 000 0 2 , 518 , 000
Interest 1, 000, 000 0 1, 000, 000
Rents and Leases 1, 180, 130 0 1, 180, 130
Miscellaneous 5 , 471, 883 0 5, 471, 883
Other 1, 087 , 000 0 1, 087 , 000
Fund Balance 0 108 , 184 108, 184
Subtotal $75 , 979 , 820 $108 , 184 $76, 088, 004
GENERAL OBLIGATION
DEBT SERVICE
Ad Valorem Taxes $ 9 , 798 , 161 $ 0 $ 9 , 798, 161
Fund Balance 1, 998 , 879 0 1, 998, 879
Subtotal $11, 797 , 040 $ 0 $11, 797 , 040
Total Revenues $87 , 776, 860 $108 , 184 $87 , 885, 044
APPROPRIATIONS
Mayor $ 440, 700 $ 0 $ 440, 700
City Manager 1, 196, 643 0 1, 196, 643
City Attorney 1, 474 , 297 0 1, 474 , 297
Building Services 2 , 369 , 808 101, 425 2 , 471, 233
City Clerk 560, 450 20, 000 580, 450
Community Relations/PIO 262 , 837 0 262 , 837
Development Services 1, 696, 139 46, 296 1, 742 , 435
Finance 1, 387 , 113 0 1, 387 , 113
Fire 14 , 577 , 967 7 , 230 14 , 585, 197
General Services 2 , 068 , 946 959 2 , 069 , 905
Management and Budget 558 , 595 0 558 , 595
Personnel 992 , 171 0 992 , 171
Police 29 , 294 , 363 0 29 , 294 , 363
Public Works 2 , 044 , 605 (39 , 501) 2 , 005, 104
Recreation/Culture/Parks 9 , 002 , 875 0 9 , 002 , 875
Unclassified Accounts 8, 052, 311 (28, 225) 8, 024 , 086
Subtotal $75, 979 , 820 $108 , 184 $76, 088 , 004
GENERAL OBLIGATION
DEBT SERVICE
Debt Service $11, 797 , 040 $ 0 $11, 797 , 040
Subtotal $11, 797 , 040 $ 0 $11, 797 , 040
Total General Fund $87 , 776, 860 $108 , 184 $87 , 885, 044
FY 1992/93 Increase/ FY 1992/93
Current Budget (Decrease) Amended Budget
APPROPRIATIONS
SANITATION ENTERPRISE FUND $3 , 425, 736 $ (55, 429) $3 , 370, 307
INTERNAL SERVICE FUNDS
Communications $1, 689 , 985 $ 4 , 962 $1, 694 , 947
Mechanical Maintenance 4 , 128 ,369 98 , 002 4 , 226, 371
Self Insurance 5, 985, 215 32 , 807 6, 018, 022
PASSED and ADOPTED this 3rd day of Feiruary, 1993 .
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/ //Attest by: /
City Clerk
Form Approved:
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Funding Approved:
M•i ageme t and Budget
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010
FAX: (305) 673-7782
COMMISSION MEMORANDUM NO. 4,3q--93
DATE: February 3, 1993
TO: Mayor Seymour Gelber and
Members of the City Commission
FROM: Roger M. Carat �-
C' Manager 'iiL ' ' .r _
67-
City
A RESOLUTION AMENDING FY 1992/93 BUDGETS TO PROVIDE FOR
SUBJECT: REAPPROPRIATION OF PRIOR YEAR'S ENCUMBRANCES; TRANSFER OF
SANITATION INSPECTION FUNCTION TO THE CODE COMPLIANCE
DIVISION; TRANSFER OF TRANSPORTATION PLANNING FUNCTION TO
DEVELOPMENT, DESIGN AND HISTORIC PRESERVATION SERVICES;
FUNDING FOR SPECIAL ELECTION AND ADDITIONAL ADVERTISING COSTS
IN THE CITY CLERK'S OFFICE; AND FUNDING FOR PROFESSIONAL
PLANNING SERVICES TO UPDATE AND AMEND THE COMPREHENSIVE PLAN.
ADMINISTRATION RECOMMENDATION:
The Administration recommends that the City Commission adopt the
attached resolution which is the first amendment to Fiscal Year 1992/93
budgets for the General, Enterprise and Internal Service Funds in order
to reappropriate funding for prior year's outstanding encumbrances;
transfer the sanitation inspection function to the Code Compliance
Division; transfer the transportation planning function to Development,
Design and Historic Preservation Services; provide for costs for special
election and additional advertising in the City Clerk's Office; and
appropriate funding for professional planning services to update and
amend the city's Comprehensive Plan.
BACKGROUND:
A. REAPPROPRIATION OF PRIOR YEAR'S ENCUMBRANCES - $18,184
Municipal budgeting practices require reappropriation of FY 1991/92
outstanding encumbrances. These encumbrances include purchase orders and
other commitments for the expenditure of monies recorded in order to
reserve that portion of the applicable appropriation. Subsequent to the
completion of the annual audit of the city's financial statements,
encumbrances recorded at fiscal year-end are reported as reservations of
fund balance in the General Fund. Therefore, there is no financial
impact from reappropriation of outstanding prior year encumbrances.
Prior year' s encumbrances for the Enterprise and Internal Service Funds
are funded from retained earnings.
B. TRANSFER OF SANITATION INSPECTION - $101,425
In an effort to consolidate functions and to foster diversity and
promotional opportunity, the city is transferring sanitation inspection
to the Code Compliance Division. The classification of Sanitation
Inspector has been changed to Code Compliance Officer I and now provides
a career path within the inspection function.
This consolidation of inspection functions will result in the transfer
of 4 positions and related personnel and operating costs from the
Sanitation Enterprise Fund to the Code Compliance Division in the
General Fund. The additional General Fund appropriation of $101, 425
will be offset by a corresponding reduction in the General Fund 1
contribution to the Sanitation Enterprise Fund. AGENDA
ITEM
DATE
•
FY 1992/93 Budget Amendment
February 3 , 1993
Page 2
C. TRANSFER OF TRANSPORTATION PLANNING FUNCTION - $39,501
The transportation planning function within the city will be managed by
the Development, Design and Historic Preservation Department. Funding
in the amount of $39, 501 and 1 position currently budgeted in the Public
Works Department will be transferred. This amount represents a grant
award received from the Metropolitan Planning organization to be used
for transportation planninng purposes and has been provided for in the
current budget.
D. CITY CLERK - SPECIAL ELECTIONS AND ADVERTISING COSTS - $20,000
Amend the budget for the City Clerk's Office and increase the current
appropriation by $20, 000 to pay for the special election held on
November 3, 1992 , and to pay for additional advertising costs which
result from placing special election advertisements in English and
Spanish, Comprehensive Plan advertisements and special meeting notices.
Furling is available in the Contingency Account. •
E. PROFESSIONAL PLANNING SERVICES TO ASSIST IN UPDATING AND AMENDING
THE COMPREHENSIVE PLAN - $90,000
On July 22 , 1992 the city commission approved the execution of a letter
of agreement with Robert K. Swarthout, Inc. , (re: Commission Memorandum
491-92) , to provide professional planning services to assist in updating
and amending the city' s Comprehensive Plan. However, since monies were
not encumbered prior to the close of the fiscal year it is necessary to
appropriate funding in the amount of $90, 000 from the unreserved fund
balance of the General Fund to the Special Projects account.
ANALYSIS:
Reappropriation Other Total
of PY Encumbrance
General Fund
Code Compliance $0 $101,425 $101,425
Computers & Communications 959 0 959
City Clerk 0 20, 000 20, 000
Economic Development 6,795 39, 501 46,296
Fire 7, 230 0 7, 230
Public Works 0 (39, 501) (39, 501)
Unclassified
Special Projects 3 , 200 90, 000 93 ,200
Contingency 0 (20, 000) (20, 000)
Sanitation Contribution 0 (101,425) (101, 425)
Total General Fund $18, 184 $110, 000 $128 , 184
Sanitation Enterprise Fund $45,996 $(101,425) $ (55, 429)
Internal Service Funds
Mechanical Maintenance $98, 002 $0 $98, 002
Self Insurance 32 ,807 0 32 , 807
Communications 4 , 962 0 4,962
CONCLUSION:
The attached resolution is the first amendment to FY 1992/93 budgets in
order to reappropriate for prior year' s ouststanding encumbrances as
required by municipal practices and which has no financial impact on the
General Fund since these encumbrances have been reported as reservations
of fund balance and do not constitute expenditures or liabilities; and
to provide for additional increases and/or decreases in expenditures;
and other funding changes in operating budgets which were not
anticipated at the time current budgets were adopted.
RMC:KM
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RESOLUTION NO. 93-20711
Amending FY 1992/93 Budgets to provide
for: 1) reappropriation of outstanding
prior year's encumbrances; 2) transfer
of the Sanitation Inspection function to
the Code Compliance Division; 3) Trans-
fer of the transportation planning
function from Public Works to Development;
Design and Historic Preservation Services;
4) increased appropriation to the City
Clerk's budget; and 5) appropriation of
funding for professional planning
1!!!!: services to assist in updating and
amending the Comprehensive Plan.