RESOLUTION 93-20734 RESOLUTION NO. 93-20734
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING A
CHANGE IN SIGNATORIES ON AN IMPREST CHECKING
ACCOUNT FOR PROFESSIONAL SERVICES FOR THE
LEGAL DEPARTMENT WITH JEFFERSON NATIONAL BANK
OF MIAMI BEACH, AUTHORIZING THE SIGNATORIES TO
WRITE CHECKS FOR EMERGENCY COURT-RELATED
EXPENSES, INCREASING THE AMOUNT OF SAID
ACCOUNT FROM $1,000 TO $2, 500 AND RESCINDING
RESOLUTION NO. 91-20263 .
WHEREAS, the cost of handling vouchers on a daily basis is
about $25 per check and the processing of these checks usually
disrupts the normal flow of documents in the Accounting Division;
and
WHEREAS, in order to reduce the handling costs for the writing
of these checks, the creation of an "Imprest Checking Account for
the Legal Department" with the Jefferson National Bank of Miami
Beach, in the amount of $1, 000 for the purpose of making payments
for professional services has been implemented; and
WHEREAS, in the course of litigation the need arises to make
payments on an emergency basis for court-related costs other than
professional services, including but not limited to filing fees,
witness fees and fees for obtaining certified copies of documents;
and
WHEREAS, Patrick N. Brown is being removed as a signatory on
the existing account due to the fact that he has resigned from h i s
employment with the City of Miami Beach.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA as follows:
1. An imprest checking account for the Legal Department in
the amount of $1, 000 which had been established
previously at the Jefferson National Bank in Miami Beach
for the purpose of making payments for professional
services shall be increased to $2 , 500 .
2 . The Legal Department shall be authorized to write checks
for emergency court-related expenses drawn upon said
imprest checking account.
3 . That the following five employees are hereby authorized
to sign checks drawn upon said account and that two
signatures shall be required on each check:
(a) Laurence Feingold
(b) John Dellagloria
(c) Jean K. Olin
(d) Donald M. Papy
(e) Sandra W. Schneider
4 . That a full accounting shall be rendered by the Legal
Department each time reimbursement of the checking
account is requested.
5. That checks shall be prepared in two (2) record-keeping
and auditing copies.
6 . That Resolution No. 91-20263 is hereby rescinded.
PASSED and ADOPTED this 3rd day/Of March , 1993.
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ATTEST: '
MAYOR
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CITY CLERK
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OFFICE OF THE CITY ATTORNEY
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LAURENCE FEINGOLD P O BOX O
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CITY ATTORNEY MIAMI BEACH, FLORIDA 33119-2032
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TELEPHONE(305)673-7470
TELECOPY (305)673-7002
COMMISSION MEMORANDUM NO: /2 S-93
DATE:
MARCH 3, 1993
TO: MAYOR SEYMOUR GELBER
MEMBERS OF THE CITY COMMISSION
CITY MANAGER ROGER M. CARLTON
FROM: LAURENCE FEINGOLD • 44/
CITY ATTORNEY
SUBJECT: USE OF . IMPREST CHECKING ACCOUNT FOR EMERGENCY COURT-
RELATED EXPENSES
This office has experienced, on numerous occasions, the need
to spend minor sums of money on a "fast track" basis to aid us in
litigation or litigation related matters. We recently experienced
a frustrating situation when we needed to immediately secure a copy
of the new Local Rules for the Federal District Court and were
unable to write a check for this purchase ($40) on our imprest
checking account due to the fact that this account is currently
limited by prior resolution solely for professional services
expenses. This is a situation which will recur frequently,
especially since our office is handling an increasing volume of
cases which would formerly have been referred to outside counsel.
The attached resolution authorizes signatories from the Legal
Department to write checks on the imprest checking account for
emergency court-related expenses as well as for professional
services. The amount of this account will be increased from $1, 000
to $2 , 500 to allow for the increased use.
The resolution also provides for a change in signatories for
the Legal Department' s imprest checking account due to the
retirement of Patrick Brown, one of the current signatories.
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AGENDA art __,
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DATE
3-313
--3O CONvENTi0N CENTER DRIVE — FOURTH c`COP — MIAMI BEACH FLORIDA 33139
RESOLUTION NO. 93-20734
111111111)11111* Authorizing a change in signatories on an
imprest checking account for professional
services for the Legal Department with
Jefferson National Bank of Miami Beach,
authorizing the signatories to write
checks for emergency court-related
expenses, increasing the amount of said
account from $1,000 to $2,000 and
rescinding Resolution No. 91-20263.