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RESOLUTION 93-20741 RESOLUTION NO. 93-20741 A RESOLUTION APPROVING THE DISTRIBUTION OF $239,569 IN SUPPLEMENTAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, AND AUTHORIZING THE AMENDMENT OF THE FINAL STATEMENT OF OBJECTIVES AND PROJECTED USE OF FUNDS FOR YEAR SEVENTEEN AND EIGHTEEN UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. WHEREAS, the City has received $239 , 569 in unanticipated program income from the Year 17 and 18 CDBG programs; and WHEREAS, this unanticipated program income is considered supplemental funds eligible for use in the current CDBG program year; and WHEREAS, in order to determine the highest and best use of these funds, a Request for Proposal (RFP) process was utilized; and WHEREAS, all requests for funding proposals were reviewed and analyzed by the City Administration and the Community Development Advisory Committee, and both parties mutually agreed on all the recommendations for funding; and WHEREAS, after adoption of the Budget for these funds, the CDBG Final Statement of Objectives and Projected Use of Funds for CDBG years 17 and 18 will be amended accordingly. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Budget distribution of the unanticipated program income known as supplemental CDBG funds is hereby adopted; and that the City Administration is authorized to prepare the necessary amendments to the Year 17 and 18 CDBG Final Statements of Objectives and Projected Use of Funds, to be submitted to the U.S. Department of Housing and Urban Development following a public comment period. PASSED AND ADOPTED THIS 17th • :y of Marc , 1993 . ATTEST: MAY• lAtokAda oVibMoixama, CITY CLERK FORM APPROVED LEGAL DEPT. BY Date 3 CITY of MIAMI BEACH COMMUNITY DEVELOPMENT BLOCK GRANT DATE: 2/25/93 YR 17& 18 SUPPLEMENTAL PROPOSAL CATEGORIZATION and FUNDING RECOMMENDATIONS AMOUNT CURRENT JOINT ADMIN/CDAC PROJECT CATEGORY/NAME REQUESTED FUNDING RECOMMENDATION ACQUISITION/DISPOSITION I #12 LESBIAN, GAY&BISEXUAL COMMUNITY CENTER (1) (*) $25,000 TOTAL ACQUISITION :, $0 $0 $25,000 PUBLIC FACILITIES&IMPROVEMENTS #14 MIAMI BEACH ACTIVITY CENTER/CBS FACILITY $20,000 $20,000 $23,000 #5 NBDC-CMB\STREET TREE PROGRAM (Hard Costs) $60,000 $0 $25,000 #17 MBDC\LINCOLN RD IMPROVEMENTS $25,000 $0 $25,000 #6 NBDC\FAIRWAY PARK IMPROVEMENT PROJECT $30,000 $0 $0 #8 NBDC\SOUTH GATEWAY IMPROVEMENT PROJECT: $60,000 $0 $0 63rd Street Flyover&Brittany Bay Park(2) #15 STANLEY C. MYERS HEALTH CENTER EXPANSION $75,000 $35,000 $25,000 #19 CMB\NORMANDY ISLE STREET TREE MASTER PLAN: $52,500 $0 $0 Phase 1/Implementation (See#5) TOTAL PUBLIC FACILITIES&IMPROVEMENTS $322,500 $55,000 $98,000: CLEARANCE ACTIVITIES 1 $0 $0 PUBLIC SERVICES #2 JVS\NUTRITIONAL PROJECT $13,609 $15,000 $0 #4 MOUNT SINAI OUTREACH PROGRAM $20,000 $0 $15,000 # 1 BOYS&GIRLS CLUB JUVENILE PROGRAM (So. Pointe) $20,000 $35,000 $12,500 #20 JCC\CHILD CARE EQUIPMENT $6,000 $10,000 $0 #21 JCC\PLAYGROUND EQUIPMENT $15,000 $0 $0 #11 ST. JOHN'S CHILD CARE CENTER $8,290 $10,000 $8,290 #3 LHAC\MIAMI BEACH RAINBOW DAY CARE $25,000 $50,000 $20,000 #12 LESBIAN, GAY&BISEXUAL COMMUNITY CENTER(1) (*) $50,000 $0 $18,200 120 $73 9 TOTAL PUBLIC SER VICES :<.;i.::::: :,i::.......:....:..........:.:.........:.... .i:::.;......::::: .:.:: $157,899 90 ,000. �......... REHABILITATION AND PRESERVATION #7 NBDC\NO BEACH FACADE ENHANCEMENT (Hard Costs) $75,000 $0 $42,579 #9 NBDC\NORTH BEACH FACADE RENOVATION (Hard Costs) $75,000 $165,000 $0 #18 SFAC REHABILITATION $61,500 $190,000 $0 #13 JFS\STUDENTS SERVING SENIORS II (1) $20,630 $0 $0 #22 MOSAIC\HISTORIC BLDG RENOVATION $25,000 $75,000 $0 TOTAX J . ILITATION and PRESER VATIO,I.:. ........::>:...... ':;....::::. :: $257,13d:.......u...... $430,000 $42,579.::: • CITY of MIAMI BEACH COMMUNITY DEVELOPMENT BLOCK GRANT DATE: 2/25/93 YR 17& 18 SUPPLEMENTAL PROPOSAL CATEGORIZATION and FUNDING RECOMMENDATIONS AMOUNT CURRENT JOINT ADMIN/CDAC PROJECT CATEGORY/NAME REQUESTED FUNDING RECOMMENDATION SPECIAL ECON.DEVELOPMENT ACTIVITIES $0 $0 $0 SPECIAL ACTIVITIES BY SUB-RECIPIENTS #10 COMM DEV THRU RESIDENT OWNERSHIP(1) $94,443 $0 $0 #16 LOG CABIN PLANT NURSERY $10,000 $29,000 $0 :1'0:7`AkSPECIAL:.:: .c� U _ T 4 29 000 S BY B PE3 REGI INS.: 1044 RELOCATION $0 $0 $0 CONTINGENCIES $0 $0 $0 ..................................................................................................................................................................................................................................................................................... :PI: ?;•;i .................................................................................................................................................................................................................................................................................... PUBLIC SERVICES CAP a 15% =$74,013 Available Funds $239,569.76 (1) Proposal Contain Several Components Which May Fall in Different Categories (2) Proposal Ineligible (*`) Funded in Acquisition&Public Services Categories @$43,200 YEAR 18 SUPPLEMENTAL CDBG PROJECT DESCRIPTIONS ACQUISITION/DISPOSITION: #12 LESBIAN, GAY & BISEXUAL COMMUNITY CENTER ($25,000) Location: Site to be determined - Southern CD Target area. This project provides the seed money necessary to secure a property for use as a community center which will provide space for meetings, recreational activities, and social services for the lesbian, gay and bisexual community as a whole. A myriad of services including but not limited to: youth counseling, suicide prevention, legal services, AIDS/HIV transmission prevention, etc., will be provided. CDBG funds will be used to secure a long-term lease in accordance with HUD requirements. (Also see Public Services category.) ************************************************************************************ PUBLIC FACILITIES & IMPROVEMENTS: #5 NBDC-CMC STREET TREE PROGRAM ($25,000) Location: Normandy Isle CD Area This project will entail the planting of 75 to 100 trees in the North Shore CD areas. This project, in conjunction with all other activities in the North Shore area, both current and proposed, is intended to address the revitalization of the area. #14 MIAMI BEACH ACTIVITY CENTER/CBS FACILITY ($23,000) Location: 8128 Collins Avenue (Log Cabin) This project provides the additional funding necessary to construct a new 2,400 sq. ft. CBS facility to house the MBAC Program for over 40 developmentally disabled (mentally retarded) adults, this will replace the existing modular facility in order to ensure the safety of, and provide service to, the clients. Current allocation @ $120,000: $50,000 in CDBG Year 17, $20,000 in CDBG Year 18, and $50,000 bond funds. #15 STANLEY C. MYERS COMMUNITY HEALTH CENTER ($25,000) Location: 710 Alton Road This project continues to provide primary health care to low-moderate income people through health maintenance, treatment of illness and providing referrals when necessary. CD funds will leverage other grant funds @ $1.3 million and will go towards the architectural/engineering fee of the expansion/renovation for the Center. #17 MIAMI BEACH DEVELOPMENT CORPORATION - LINCOLN ROAD IMPROVEMENTS ($25,000) Location: Lincoln Road This project will provide additional funding towards Phase I of a physical public improvement program for Lincoln Road which includes design and implementation. Current allocation for Phase I Capital Improvements @ $40,840 in Year 16 and 18 CDBG funds. ************************************************************************************ • YEAR 18 CDBG PROJECT DESCRIPTIONS PAGE 2 PUBLIC SERVICES: #1 BOYS & GIRLS CLUB JUVENILE PROGRAM ($12,500) Location: South Pointe Elementary This project supplements other youth programs in the community by targeting "at-risk youth" through after-school and special tutorial programs, and a recreational program. The CDBG funds will be used to expand the existing program at South Pointe Elementary School by providing, at no charge, a summer recreational program to an additional 100 to 150 students. #3 LITTLE HAVANA ACTIVITY AND NUTRITION CENTERS - MIAMI BEACH RAINBOW DAY CARE ($20,000) Location: 833 6th Street This project benefits approximately 60 low/moderate income families at the Miami Beach Rainbow Day Care Center. The program provides affordable child day care utilizing an intergenerational approach, combining the resources of the elderly with the provision of child day care. The CDBG funds will be used for renovation of the playground area, including the purchase of playground equipment, to supplement the existing program. #4 MOUNT SINAI OUTREACH PROGRAM/PROJECT SINAI ($15,000) Location: 4300 Alton Road This project will provide outpatient social, emotional and physical care to 350 low/moderate income residents who normally "fall through the cracks" once discharged from the hospital, or who are ambulatory patients. Services include home visits to evaluate the patient's home situation to determine what support systems are needed, in addition to providing referral services. #11 MIAMI BEACH METHODIST CHILD CARE CENTER, INC. - ST. JOHN'S CHILD CARE CENTER ($8,290) Location: 4760 Pine Tree Drive This project provides affordable child day care to low/moderate income families, at the facility located at 4760 Pine Tree Drive, Miami Beach. The CDBG funds will be used for playground equipment and interior renovations to supplement their existing program. #12 LESBIAN, GAY AND BISEXUAL COMMUNITY CENTER ($18,200) Location: Site to be determined - Southern CD Target area. The Center will benefit low/moderate income persons residing in Miami Beach. The Community Center will provide space for meetings, recreational activities, and social services for the lesbian, gay and bisexual community as a whole. A myriad of services including but not limited to: youth counseling, suicide prevention, legal services, AIDS/HIV transmission prevention, etc. Lesbian,gay and bisexual young adults, elderly, women and minorities will be provided suicide prevention, and AIDS/HIV transmission prevention. The Center will also provide space for twelve-step groups YEAR 18 CDBG PROJECT DESCRIPTIONS PAGE 3 in the Miami Beach area, and provide accommodations for numerous professional alternative lifestyle organizations. Another function of the Center will be to offer social and recreational activities to the South Beach area. (Also see Acquisition category.) REHABILITATION/PRESERVATION ACTIVITIES: #9 NORTH BEACH FACADE ENHANCEMENT PROGRAM ($42,579) Location: North Shore CD Areas This program is designed to encourage private investment by providing direct grants to property owners and business people in the designated North Beach CD target areas in order to rehabilitate a demonstration block/building(s). This will supplement the current NBDC Facade Renovation program, by targeting the improvements to a demonstration block/building(s). Eligible facade improvements include exterior renovations such as new signage, paint, awning and storefronts, thereby resulting in a unified appearance of the building(s). ************************************************************************************ FINAL SYNOPSIS Year 17 Unanticipated Program Income $175,153 Year 18 Unanticipated Program Income 64,416 TOTAL $239,569 • ,BAY HARBOR ISLANDS ■GOLDEN BEACH ■INDIAN CREEK VILLAGE ■MIAMI BEACH ■NORTH BAY VILLAGE■SUNNY ISLES ■SURFSIDE NEIGHBORS SUNDA NOVEMBER 29, 199 E:be Miami IfrraLa ............ CITY OF MIAMI BEACHerth COMMUNITY DEVELOPMENT BLOCK _.__. GRANT PROGRAM NOTICE OF UNANTICIPATED PROGRAM INCOME SUPPLEMENTAL REQUEST FOR PROPOSAL PACKETS AVAILABLE The City of Miami Beach Year 18 Community Development Block Grant Program "Supplemental Request for Proposal" (RFP) packets for funding will be available commencing December 4, 1992,in the Housing and Community Development Division,4th Floor, City Hall, 1700 Convention Center Drive, Mondays through Fridays, 9:00 a.m. until 5:00 p.m. The Unanticipated Program Income received @$239,569.76 is available for the six month period April 1 -September 30, 1993. Submission deadline for RFPs is noon,January 4, 1993.For info, call 673-7260 Shirley Taylor-Prakelt, Director Housing & Community Development Division City of Miami Beach CITY OF MIAMI BEACH COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT NO. B91-MC-12-0014 AND NO. B92-MC-12-0014 NOTICE OF INTENT TO AMEND THE CDBG FINAL STATEMENTS UNANTICIPATED PROGRAM INCOME The Cityof Miami Beach, through the Community Development Block Grant Program, g received "Unanticipated Program Income" in the amount of $239,569, as a result of the p g refund of subsidy monies previously awarded through the CDBG Multi-Family Rehabilitation Program. $175,154 was received in Program Year 17 - Grant No. B91-MC- 12-0014 and $64,416 was received in Program Year 18 - Grant No. B92-MC-12-0014. In order to distribute the funds in a fair and equitable manner, a Supplemental Request for Pro osal (RFP) rocess was utilized. The Community Development Advisory Committee p p (CDAC) reviewed such and made funding recommendations at their meeting of February 23, 1993, and the City Commission approved the budget allocations on March 17, 1993. As a result of this process, the following activities will be undertaken: Acquisition: Lesbian, Gay and Bisexual Community Center (site to be determined - southern CD Target Area) - ($25,000) Public Facilities and Improvements: Miami Beach Activity Center-New CBS Facility, 8128 Collins Avenue - ($23,000) Street Tree Program - Northern CD Target Areas - ($25,000) MBDC: Lincoln Road Public Improvements - Lincoln Road - ($25,000) Stanley C. Myers Community Health Center Expansion Project, 710 Alton Road - ($25,000) Public Services: Mount Sinai Outreach Program/Project Sinai - 4300 Alton Road (city-wide) = ($15,000) Boys and Girls Club Juvenile Program - South Pointe Elementary School - ($12,500) St. John's Child Care Center - 4760 Pine Tree Drive - ($18,200) LHAC/Miami Beach Rainbow Day Care Center - 833 6th Street - ($20,000) Lesbian, Gay and Bisexual Community Center (site to be determined) - ($18,200) • CITY OF MIAMI BEACH COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT NO. B91-MC-12-0014 AND NO. B92-MC-12-0014 NOTICE OF INTENT TO AMEND THE CDBG FINAL STATEMENTS UNANTICIPATED PROGRAM INCOME PAGE 2 Other Amendments: Yr 17 CDBG Program B91-MC-12-0014: The original Final Statement contained an estimate of Program Income @ $494,750 which was amended on September 10, 1992, to reflect Unanticipated Program Income @ $175,154. At year end the actual total Program Income reported was @ $1,478,760 of which $1,249,863 was generated and retained by CDBG sub-recipients. Yr 18 Estimated CDBG Program B92-MC-12-0014: The Final Statement contained an estimate of Program Income @ $429,000 of which $420,000 will be retained by CDBG sub-recipients. Since it is now expected that a CDBG sub-recipient will generate and retain additional Program Income @ $670,000, the revised estimate of Program Income is $1,099,000 of which $1,090,000 will be generated and retained by CDBG sub-recipients. The Housing and Community Development Division of the Department of Development, Design and Historic Preservation Services, will accept comments from the public until March 26, 1993. Address all written comments to: Housing & Community Development Division Director, 1700 Convention Center Drive, Miami Beach, FL 33139, or call 673-7260. (This notice conforms with 24 CFR 570.305.) f f 11101111 ..J . ,b . • MEDICAL CENTER March 15, 1993 Mr. Roger Carlton City Manager City of Miami Beach 1700 Convention Center Drive Miami Beach,.FL 33139 Dear Roger: To further clarify the use of the new Intermodal Transportation Facility to be built on the Mount Sinai Medical Center campus, as previously stated, the facility will contain a parking garage, bus and private transportation drop-off and pick up areas, a comprehensive outpatient rehabilitation facility, and may also include a-conference center and/or additional hospital clinical departments. I hope this clarifies your understanding of this exciting new project. Cordial, Fred D. Hirt President/Chief Executive Officer cc: David Spivack 43:: Alton Road • Miami Beach, Florida 33140 • Telephone (305) 674-2121 CITY OF MIAMI BEACH DATE: March 16, 1993 TO: Roger M. Carlton City Manager -- rri FROM: Harry S. Mavrogenes, Director VII'. (4-:‘ Development, Design & Historic Preservation Services Dept. SUBJECT: AGENDA ITEM R-7-B RE: SUPPLEMENTAL CDBG FUNDS In regard to the recommendation for funding of project #4 Mt. Sinai Outreach Program/Project Sinai @$15,000, the issue regarding the Intermodal Terminal Facility has been resolved. Therefore, the last paragraph contained in the Administration Recommendation of Commission Memorandum No. 140-93 on this matter is no longer applicable. Specifically, the Commission Memo currently states: "It is further recommended that funding for Project#4 Mt. Sinai Outreach Program/Project Sinai @$15,000 be contingent on the City Administration and the Mt. Sinai Administration reaching a satisfactory agreement regarding various issues related to the Intermodal Terminal." Since this matter is resolved, it is recommended that Mt. Sinai receive funds @ $15,000. HSM:stp/jh cc: Shirley Taylor-Prakelt, Dir., Housing & Comm. Dev. Div. CITY CSF MIAMI BEACH 1!!!]:::11 CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 COMMISSION MEMORANDUM NO. Lio-q 3 TO: Mayor Seymour Gelber and DATE: March 17 , 1993 Members of the City Commission FROM: Roger M. Carl . ira City Manager VW SUBJECT: JOINT ADMINISTRATION AND COMMUNITY DEVELOPMENT ADVISORY COMMITTEE (CDAC) RECOMMENDATIONS FOR THE YEAR SEVENTEEN (17) AND EIGHTEEN (18) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM — SUPPLEMENTAL PROGRAM INCOME @ $239,569 ADMINISTRATION RECOMMENDATION: The Administration recommends adoption of the attached Resolution which: • Authorizes the distribution of $239, 569 in Supplemental CDBG funds for various eligible activities/ projects. • Authorizes the City Administration to prepare the necessary amendments to the Year 17 and Year 18 CDBG Final Statements of Objectives and Projected Use of Funds, to be submitted to U.S. HUD following a public comment period. (This is in accordance with the Federal Regulations at 24 CFR 570. 305 - Amendments. ) The Administration and the Community Development Advisory Committee (CDAC) have agreed on all recommendations for funding. Therefore, the Budget for the supplemental funds is submitted with the joint approval and recommendation of the Administration and the Community Development Advisory Committee. It is further recommended that funding for Project #4 Mount Sinai Outreach Program/Project Sinai @ $15, 000 be contingent on the City Administration and the Mount Sinai Administration reaching a satisfactory agreement regarding various issues related to the intermodal terminal. LISTING OF DOCUMENTS ATTACHED: Documents included to assist you in adopting the Supplemental Year 17 and 18 CDBG Budget include the following: ▪ City of Miami Beach Community Development Block Grant Supplemental Funds Proposal Categorization and Funding Recommendations (Computer Sheet) . ▪ Project Descriptions by funding category. • Copy of RFP Notice/Advertisement. ▪ Proposed Final Statement Amendments. 1 9 AGENDA ITEM DATE 347 -93 COMMISSION MEMO MARCH 17, 1993 PAGE 2 BACKGROUND: The City of Miami Beach is an "entitlement recipient" of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) . This grant is administered by the Department of Development, Design and Historic Preservation Services. For the past eighteen years, the City has successfully used these federal funds to effectuate the revitalization of the City, as well as leverage substantial private sector dollars. The annual entitlement allocation is received in October of each year to be used for various eligible activities. In September 1992 and October 1993 , the City received Supplemental CDBG funds in the amount of $239, 569, as a result of the refund of subsidy monies previously awarded through the CDBG Multi-Family Rehabilitation Program. Since the City could not have anticipated the receipt of these funds, in September 1992 the City was required to amend the Year 17 CDBG "Final Statement of Objectives and Projected Use of Funds" in order to reflect the receipt of unanticipated income in the amount of $175, 153 .76, and advise the public that these funds would be held as "unprogrammed funds" to be appropriated at a later date. Additionally, in October 1992 the City received $64 , 416 in Unanticipated Program Income in Year 18. Prior to determining the actual use of these funds, the City agreed to solicit input in accordance with the adopted Citizen Participation Plan, from the Community Development Advisory Committee, and in compliance with 24 CFR 570. 305. For budgeting purposes, the total income received from CDBG Years 17 and 18 @ $239, 569 is now available for Year 18 activities. ANALYSIS: In order to distribute the funds in a fair and equitable manner, Supplemental Requests for Proposals (RFPs) were developed by the Department of Development, Design and Historic Preservation Services staff and were made available to the public on December 4 , 1992 , with submission due on January 4, 1993 (see attached notice) . A total of twenty-two (22) RFPs were received totaling $841,972 . Once all RFPs were received, they were reviewed by the Housing and Community Development Division staff for: Statutory National Objective compliance, regulatory eligibility, and feasibility. Concurrently, the Community Development Advisory Committee (CDAC) reviewed all proposals and developed its recommendations for funding. The City Commission adopts by Resolution, this supplemental CDBG budget. The Amendments to the Year 17 and 18 "Final Statement of Objectives and Projected Use of Funds" (CDBG Applications) is then finalized and submitted to U.S. HUD, following a public comment period. Due to the unusual nature and timing of the receipt of these supplemental funds, the contract period for the activities approved in this supplemental budget will be for the six month period from April 1, 1993 through September 30, 1993 . The City Administration is currently working with Mount Sinai Medical Center to resolve an outstanding issue regarding various issues related to the intermodal facility. Because this represents important community planning concerns, the Administration feels that any other City funding to the hospital should be subject to the satisfactory solution to the intermodal system. • COMMISSION MEMO MARCH 17, 1993 PAGE 3 CONCLUSION: We are pleased to advise you that the Administration and the CDAC have agreed on all recommendations for funding. Therefore, the Budget for the supplemental funds is submitted with the joint approval and recommendation of the Administration and the Community Development Advisory Committee (CDAC) . (See attached computer sheet. ) Your adoption of the attached Resolution will allow us to quickly distribute these supplemental funds, once the CDBG Final Statement documents have been amended in accordance with the adopted budget. RMC/STP/cmc X11 ORIGINAL RESOLUTION NO. 93-20741 1r Approvingthedistribution° istribution of $239,569 in supplemental Community Development Block Grant (CDBG) funds, and authorizing the amendment of the final statement of objectives and projected use of funds for year Seventeen and Eighteen under the Community Development Block Grant Program. 44 GNI rimmmuNinumulaw