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RESOLUTION 93-20742 RESOLUTION NUMBER 93-20742 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROPRIATING FUNDS IN THE AMOUNT OF $245, 667 IN ACCORDANCE WITH THE LETTER OF UNDERSTANDING BETWEEN THE MIAMI BEACH HOUSING AUTHORITY AND THE CITY OF MIAMI BEACH, FOR THE DEVELOPMENT OF A JOINT PROGRAM FOR HOUSING ASSISTANCE RELATED COMMUNITY DEVELOPMENT ENHANCEMENT IN THE CITY OF MIAMI BEACH. WHEREAS, on November 10, 1992 , the Housing Authority's Board of Commissioners approved a Letter of Understanding between the Miami Beach Housing Authority and the City of Miami Beach, for the development of a joint program for housing assistance related community development enhancement in the City of Miami Beach, (a copy of which is attached hereto) ; and WHEREAS, on November 18, 1992 , the Mayor and the City Commissioners pursuant to Resolution No. 92-20668, ratified the above referenced Letter of Understanding; and WHEREAS, in accordance with this Agreement, the Housing Authority shall contribute into a dedicated jointly held fund in the name of the Housing Authority and the City of Miami Beach, a total of $245, 667 to accomplish support services which will improve the quality of life of Housing Authority tenants and enhance their self-sufficiency; and WHEREAS, Section 1 - "Benefit Fund" of the Agreement contains the following components: A) Recreation Programs - @ $50, 000 ; B) Enhanced Police Protection - @ $115, 267 ; C) Subsidized Child Care - @ $46, 800 ; and D) Enhanced Code Enforcement - @ $33 , 600 ; and WHEREAS, the City wishes to appropriate funds for the four matters addressed above. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission of the City of Miami Beach, Florida, appropriate funds in the amount of $245, 667 provided by the Miami Beach Housing Authority, in accordance with the Letter of Understanding between the Miami Beach Housing Authority and the City of Miami Beach for the development of a joint program for housing assistance related community development enhancement in the City of Miami Beach, which includes the following components: A) Recreation Programs - @ $50, 000 ; B) Enhanced Police Protection - @ $115, 267 ; C) Subsidized Child Care - @ $46, 800; and D) Enhanced Code Enforcement - @ $33 , 600. PASSED AND ADOPTED this 17th dJ of March, 19A: . YOR ATTEST: ORM APPROVED 'Tditu,..it limpaoft, LEGAL DEPT. CITY CLERK _--7 By JaTb Date 3alf; • Y • CITY OF MIAMI B CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 TELEPHONE: (305) 673-7010 OFFICE OF THE CITY MANAGER FAX: (305) 673-7782 November 13 , 1992 Mr. Howard Galbut Miami Beach Housing Authority 200 Alton Road Miami Beach, Florida 33139 Dear Howard: I am pleased that we continue to make progress on the agreement contained in our Mission Statement that your Board endorsed in June, and the City Commission endorsed in July of this year. This letter will serve as the Memorandum of Understanding between the HousingAuthority and the City of Miami Beach for the time period between 10/1/92 and 9/30/93 . At the outset, it is clearly understood that any activity undertaken with these funds will be consistent with all applicable Federal , State, and Local regulations and rulings, including but not limited to, Florida Statute 421. PROJECTS RECOMMENDED TO BE FUNDED BY THE HOUSING AUTHORITY The following a description is descri tion of those projects that the City would like the Housing Authority to consider funding this year, but are not limited to those contained herein: I . BENEFIT FUND The Housing Authority shall contribute into a dedicated fund to be jointly held in the name of the Housing Authority and the City of Miami Beach (requiring signatures from both parties) ,, a total of $245 , 667 to accomplish support services which will improve the quality of life of Housing Authority tenants and enhance their self sufficiency, as follows: A. RECREATION PROGRAMS 1. Request from Housing Authority: $50, 000 FY 1992-93 The Housing Authority is asked to fund a recreation program at Normandy Isle Park to serve Mr. Howard Galbut Miami Beach Housing Authority November 13 , 1992 Page 2 an estimated 175 youth, specifically in an "After School Program" , January through June, Monday through Friday, 2 : 00 to 6: 00 p.m. , ages K through g y - June through"Summer �� 6th grade; and a Program August, Monday through Friday, 8 : 30 a.m. to 5: 00 p.m. , ages K through 6th grade. These Recreation Programs will commence in January 1993 for the After School Program, and June 1993 for the Summer Program. Tenants of Section 8 units and other subsidized housingshall be given top priority in thesero rams. The City, in cooperation with the p g Housing Authority, will conduct an outreach program publicizingthe availability of services and will recruit qualified recipients. Normandy Isle Park is the only public park on NormandyIsle, where there is a concentration of • HousingAuthority Section 8 units, including projects such a s: the Sir Herbert at 1930-1950 71st '� Street, which contains 35 units; the Twin Waters Apartments at 1955-65 Calais Drive which contains 12 units, and the Cielo Apartments at 1930-40 Marseilles Drive which contains 18 units. As illustrated on the map attached, there are up to 175 subsidized units on Normandy Isle within walking distance to this, the only open space park, in the Normandy Isle area. 2 . City Match: $1, 188 , 972 in FY 1222/93 in City funds, for such recreation programs as: after school care, summer camp, sports activities, arts and crafts, senior citizen dances, vocational and educational programs, etc. Further, $18 , 900 in FY 92/93 CDBG funds, are available to match Housing Authority funds for the Normandy Isle Park program. Also, the City is funding a youth program in Tatum Park, through a Police grant @ $77 , 000. B. ENHANCED POLICE PROTECTION FOR HOUSING AUTHORITY/SECTION 8 TENANTS : 1. Request from Housing Authority: $115, 267 FY 92/93 - The City of Miami Beach's Police Department will provide enhanced police protection for Housing Mr. Howard Galbut Miami Beach Housing Authority November 13 , 1992 Page 3 Authority tenants and Section 8 tenants as follows: 2 officers on 4 ten-hour days, one on Monday through Thursday and one on Wednesday through Sunday. The officers will provide special walking beatp atrol services to Rebecca Towers North and South, with availability via beeper. This beat shall be limited to no further than six (6) blocks from Rebecca Towers. The Police will also patrol all Section 8 units in the North Beach area as determined by the Housing Authority's list. The patrol units will also target specific problem corners and intersections in the vicinity of Section 8 units. The two new police officers will be assigned by January 4 , 1993 . The Housing Authority shall provide office space for Police presence within Rebecca Towers. 2 . City Match: The City will continue its other full policepatrol services throughout the rest of the City, including the Flamingog neighborhood which has a large number of Section 8 units. C. SUBSIDIZED CHILD CARE: 1. Request from Housing Authority: $46, 800 FY 92/93 - The Housing Authority is requested to fund child care for residents of assisted housing and other HUD assisted housing programs in the North and South Beach target areas. The City has already found that 10 subsidized child care slots @ $2 , 340 per slot can be provided by Happy Kids Child Day Care Center located at 7118 Byron Avenue, and 10 subsidized child care slots @ $2 , 340 per slot can bep rovided by the Miami Beach Rainbow Child Day Care Center located at 833 6th Street. These child care services will commence by January 1993 . The City and the Housing Authority will also pursue other qualified providers for additional slots. 2 . City Match: $70, 000 FY 92/93 - The City, through the CDBG Program has funded the following subsidized child care slots: Miami Beach Rainbow Day Care @ $50, 000 for 20 slots, Aleph Child Development Center @ $10, 000 for 6 slots, and the Mr. Howard Galbut Miami Beach Housing Authority November 13 , 1992 Page 4 St. John's Child Care Center @ $10, 000 for 25 variable scholarships. In addition, the City is providing approximately a roximately $100, 000 to the Happy Kids Child Day Care Center for interior and exterior renovations. D. ENHANCED CODE ENFORCEMENT: q 1. Request from Housing Authority: $33 , 600 FY 92/93 - The HousingAuthority is requested to provide funds for a South Beach Code Enforcement Officer @ $33 600 including fringe benefits, with the purpose of gins inspecting 1, 000 units annually. These p g inspections would be for Section 8 assisted units and other units that affect those persons living in subsidized housing, e.g. a building next to one containingsubsidized housing tenants. The Code Enforcement officer will be hiredby January 4 , 1993 and will also provide training to Housing Authority inspectors. 2 . City Match: $167 , 767 FY 92/93 - The City, through its code enforcement efforts will provide five Code Enforcement Officers: three in the South Beach area and two in the North Beach area. E. JOINT ACCOUNT FOR IMPLEMENTATION The HousingAuthority contributions outlined in Section above, will be transferred into the joint account fund 1, disbursed by by December 15, 1992 , and shall be jointly the City and the Housing Authority upon an implementation schedule to be agreed to by the City of Miami Beach and the Housing Authority. Any interest earned shall accrue in favor of the Housing Authority. Any funds not expended in the above categories within a reasonable time, shall be returned to the Housing Authority. II. AFFORDABLE HOUSING JOINT VENTURE FUND A. Request from Housing Authority: $380, 000 FY 92/93 - The Housing Authority shall set aside, within its own funds, $380, 000 during fiscal year 1992/1993 specifically for Mr. Howard Galbut Miami Beach Housing Authority November 13 , 1992 Page 5 the creation. of a joint venture affordable family housing project between the City of Miami Beach and the Housing Authority. The lawful purpose of the MiamiBeach Housing Authority must be met by any project herein. The funds may be used for the following activities: . Acquisition of land. . Demolition of structures. . Financial assistance in the form of: . Construction loans. . Permanent Financing. . Grants. The funds may be used towards the construction or renovation of one or more residential development(s) affordable to families earning up to 80% of the Dade County median income and otherwise qualified for assistance from the Miami Beach Housing Authority. The Housing Authority and the City of Miami Beach shall jointly develop a Request for Proposal by January 1, 1993 , and shall jointly select development teams to implement the above project by April 15, 1993 . The HousingAuthority and the City shall jointly provide • � implementation and ongoing supervision during the p development stage. The project to be developed shall be • � and offer f er a living of high quality material and design environment conducive to family living. The Housing Authority and the City may use funds to provide educational and similar services to enhance the ability of its low income tenants to maintain and support their units. Notwithstanding the above, the City and the Housing Authority shall consider joint venturing other viable projects as well . Mr. Howard Galbut Miami Beach Housing Authority November 13 , 1992 Page 6 B. City Match: $803 ,606 FY 92/93 - The City through the Multi-Family Rehabilitation (HOME) Rental Set-Aside Program @ $437 , 000 and the CDBG Multi-Family and Single- Family willprovide Rehabilitation Programs @ $366, 60 6 P funds for rehabilitation.itation. Approximately 18 units of 500 (assuming feet each new construction, and acquisition excludingac isition costs) could be rehabilitated approximately 60 units HOME Program. Also, a through the g could be rehabilitated utilizing the City's Multi-Family Interest y Program to buy-down the interest rates. PROJECTS TO BE FUNDED BY THE CITY OF MIAMI BEACH more complete description of community The following is a p a match to the development projects that the City will , fund as • p � previouslylisted, some of which have Housing Authority s projects been discussed above: Two new parking lots @ $164 , 000 in the Flamingo Park area. The Multi-Family Rehabilitation (HOME) Rental Set-Aside (Assuming new construction, .and excluding Program @ $437 , 000. acquisition costs, approximately 18 units of 500 square feet each could be constructed. ) North g Shore Single-Family Rehabilitation @ $234 , 000. (Assuming � � �the average rehabilitation cost of $10, 000, approximately 23 homes could be rehabilitated. ) Single-Family Rehabilitation (CDBG) @ $366, 606 Multi-Family, g , both in North Beach and South Beach. (Utilizing the City's Multi-Family Interest Subsidy Program to buy-down the interest rates, approximately 60 units could be rehabilitated. ) North Beach Task Force Public Improvements @ $120, 000 . (Activities to be undertaken may include such items as: street lighting, curb and gutter, landscaping, etc. in the same g g� 's funds will be area/streets where the Housing Authority's expended. ) North Shore Public Area Revitalization @ $3 , 000, 000. (By utilizing a special assessment concept, a capital improvement program in the major commercial corridors in the North Beach area could include the following: streetscape, sidewalk • Mr. Howard Galbut Miami Beach Housing Authority November 13 , 1992 Page 7 repair, leghtengr landscaping,g, street resurfacing, curbs and gutters, street furniture, etc. ) North Beach Commercial Revitalization & Facades @ $165, 000. (Approximately 8 , 300 square feet encompassing total q rehabilitation, both interior and exterior, could be private match is provided, then accomplished. If a approximately • 16, 600square s uare feet could be rehabilitated. ) South Beach Commercial Revitalization & Facades @ $100, 000. (Utilizin • g a maximum grant of $10 , 000 per store front, approximately10 facades could be renovated. ) • Code Enforcement Officers: three in The provision of five (5) the South Beach area and two in the North Beach area @ $167 , 767 . Park Programs in both the North Beach and The provision of g South Beach areas @ $1, 188 , 972 . (Examples of park s nclude. after ter school care, summer camp, sports activities, arts and crafts, senior citizen dances, vocational and educational programs, etc. ) Public/Social Serviceprograms funded through the Community General Funds @ Development Block Grant (CDBG) Program and, and . child care, elderly services, congregate $390, 900, e g home delivered meals, life sustaining medication, youth services, adult day care, and vocational fee waivers. INDEMNIFICATION OF THE HOUSING AUTHORITY BY THE CITY p Should the U.S. Department of Housing and Urban Development take to specific i f is roj ects or components of specific audit exceptionp projects projectsboth parties as discussed above, it is understood that p will pursue corrective action with all due diligence in order to assure that the projects qualify and that audit findings are resolved on a timelybasis. Should these efforts fail and should the findings made byHUD be as a result of the City's error in concept or implementation, only then, the City shall as a limitation on recovery indemnifyHousing p the Authority up to the dollar amount expended and any closeout costs incurred by the Housing Authority at that point in time for that specific project. Mr. Howard Galbut Miami Beach Housing Authority November 13 , 1992 Page 8 RENEWAL agreement maybe renewed upon concurrence of both agencies 60 This g daysprior to the end of the fiscal year. The City Manager of the � of the HousingAuthority shall City of Miami Beach and the Director report to their respective Commissioners regarding progressin the previous year, and then receive authority to move ahead with the second year. I am very enthusiastic about the potential for major improvements to the livingenvironment of Housing Authority residents and the tremendously positive image that such a program will create for n y both our agencies. We are lookingforward to your review and the approval of your Board of Commissioners. Sincerely, / el . to . Roger M. Carlton City Manager RMC/HSM/cmc cc: Mayor and Members of the City Commission Stuart L. Rogel, Assistant City Manager Harry S. Mavrogenes, Director - DD&HPS Shirley Taylor-Prakelt, Dir. - Housing & CD Division Murray Gilman, Housing Authority Lenny Kleinman, Housing Authority David Nevel , Esq. , Housing Authority ACCEPTED: / / / / /iir• TOWARD GALBUT, CHAIRMAN MIAMI BEACH HOUSING AUTHORITY CITY OF MIAMI BEACH 1!!!]:::11 CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 • OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 L.T.C. No. 340-1992 LETTER TO COMMISSION Date November 17 , 1992 To: Mayor and Members of the City Commission FROM: Roger M. Car ;c�r� /? , City Manager.-- C SUBJECT: SUPPLEMENT TO HOUSING AUTHORITY LETTER OF UNDERSTANDING • The City Administration has been working very closely with the Housing Authority Administration regarding the Letter of Understanding which is on your Agenda today. One additional sentence regarding funding has been requested to be added to paragraph E on page 4 , as follows : "Any funds not expended in the above categories, shall be returned to the Housing Authority. " As both Administrations are eager to work together and begin implementation as - soon as possible, we do not have a problem regarding this change. RMC/cmc CITY OF MIAMI BEACH 0!!]:::1 CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139 OFFICE OF THE CITY MANAGER TELEPHONE: (305) 673-7010 FAX: (305) 673-7782 COMMISSION MEMORANDUM NO. d- tE0,567D TO: Mayor Seymour Gelber and DATE: Members of the City Commission FROM: Roger M. Carlton City Manager SUBJECT: A RESOLUTION APPROPRIATING FUNDS IN THE AMOUNT OF $245,667 IN ACCORDANCE WITH THE LETTER OF UNDERSTANDING BETWEEN THE MIAMI BEACH HOUSING AUTHORITY AND THE CITY OF MIAMI BEACH, FOR THE DEVELOPMENT OF A JOINT PROGRAM FOR HOUSING ASSISTANCE RELATED COMMUNITY DEVELOPMENT ENHANCEMENT IN THE CITY OF MIAMI BEACH. ADMINISTRATION RECOMMENDATION: The Administration recommends adoption of the attached Resolution which appropriates funds in the amount of $245, 667 in accordance with the terms of the Letter of Understanding between the Miami Beach Housing Authority and the City of Miami Beach. BACKGROUND: On November 10, 1992 , the Housing Authority approved a Letter of Understanding between the Miami Beach Housing Authority and the City of Miami Beach, for the development of a joint program for housing assistance related community development enhancement in the City of Miami Beach, (a copy of which is attached hereto) . Subsequently, on November 18, 1992 , the Mayor and the City Commissioners pursuant to Resolution No. 92-20668 , ratified the above referenced Letter of Understanding. ANALYSIS: In accordance with this Agreement, the Housing Authority shall contribute into a dedicated jointly held fund in the name of the Housing Authority and the City of Miami Beach, a total of $245, 667 to accomplish the following components: A) Recreation Programs - @ $50, 000 ; B) Enhanced Police Protection - @ $115, 267 ; C) Subsidized Child Care - @ $46, 800 ; and D) Enhanced Code Enforcement - @ $33 , 600. The Housing Authority has now approved the method of implementing the above components, and we are ready to proceed with the above described components. CONCLUSION: The Administration recommends the adoption of the attached Resolution which appropriates funds in the amount of $245, 667 provided by the Miami Beach Housing Authority, in accordance with the Letter of Understanding between the Miami Beach Housing Authority and the City of Miami Beach for the development of a joint program for housing assistance related community development enhancement in the City of Miami Beach, which includes the following components: A) Recreation Programs - @ $50, 000 ; B) Enhanced Police Protection - @ $115, 267 ; C) Subsidized Child Care - @ $46, 800 ; and D) Enhanced Code Enforcement - @ $33 , 600. RMC/STP/cmc AGENDA ITEM A fj DATE •- Pr RESOLUTION NO. 93-20742 Appropriating funds in the amount of $245,667 in accordance with the letter of * understanding between the Miami Beach Housing Authority and the City of Miami Beach, for the development of a joint program for housing assistance related community development enhancement in the City of Miami Beach.