2003-25338 ResoRESOLUTION NO. 2003-25338
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH,
FLORIDA, AUTHORIZING THE
ADMINISTRATION TO VIDEOTAPE AND AIR
ON CHANNEL 20 THE MAYORAL AND
COMMISSION CANDIDATE PRESENTATIONS
FOR THE NOVEMBER 4, 2003 GENERAL
ELECTION
WHEREAS, on September 20, 2001, the City Commission authorized the
Administration to videotape and air on channel 20 a political forum of City of Miami
Beach Mayoral Candidates for the November 6, 2001 election sponsored by the Miami
Gay & Lesbian Film Festival;
WHEREAS, in City of Miami Beach Resolution No. 2001-24626, the City
Commission adopted the recommendation of the City of Miami Beach Community Affairs
Committee to arrange a presentation whereby each candidate for City of Miami Beach
elected office will be given up to five minutes of airtime on channel 20 in order to allow
each candidate to present him/herself and his/her platform, with the presentation to be
publicly advertised and held in the Commission Chambers, and subject to the following
presentation guidelines:
To offer the Miami Beach viewers an organized presentation, the
Candidate Presentation will be taped live and replayed on Channel 20.
Important: The tape will not be edited for any reason. Once the
taping of a candidate begins, the camera will not be turned off until the
candidate indicates he or she is finished, or the five (5) minute time
limit has been reached. The tape will be replayed multiple times (dates
to be scheduled and advertised).
In order to have an organized presentation of candidates and
issues, it is important that a strict timetable be developed and
adhered too. Each candidate will be given a scheduled time slot.
See attachment "A". It is the sole responsibility of the candidate to
make sure he or she is available when it's their time to speak.
Any candidate who misses their assi,qned time slot unfortunately
will forfeit their opportunity to present.
10.
11.
12.
The scheduled air times will be published in the news media
(Miami Herald Neighbors, Sunpost, and in the Spanish language
newspapers depending on publishing dates) and on Channel 20.
Candidates must check in at least 10 minutes before their
assigned time slot. This will ensure an orderly transition from
candidate to candidate.
The time slots will be assigned in the order of the ballot: Mayor
and the three commission groups (group IV, V, and VI) and
alphabetically by candidates within each of the groups. Again, it is
the sole responsibility of the candidate to be available at their
designated time.
Before the candidates begin speaking, the moderator (to be
determined) will give an introduction stating the purpose and
explaining the format of the Candidate Presentation.
Each candidate will be allocated up to five (5) minutes of airtime
on Channel 20. In order to maintain equitable time for each
candidate who elects to participate in the Candidate Presentation,
when the candidate's five (5) minutes have concluded, the
candidate will be cut off, even if in mid-sentence.
The moderator will introduce each candidate. The introduction will
be limited to the Mayor or Group Number and the name of the
candidate. (Mayoral candidate X or Commission Group Y,
candidate Z. The candidate will be introduced by the name that
will appear on the ballot).
At the conclusion of the Candidate Presentation, the
Administration will provide the viewers with an overview of Special
Election ballot questions, if needed.
Only the candidate can speak on their behalf, not a representative.
No pm-recorded tapes will be used.
No background music, special backgrounds or special effects will
be allowed.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,THAT IT HEREBY
AUTHORIZES, SUBJECT TO CONDITIONS STATED SPECIFICALLY ABOVE THE
ADMINISTRATION TO VIDEOTAPE AND AIR ON CHANNEL 20 THE
MAYORAL AND COMMISSION CANDIDATE PRESENTATIONS FOR THE
NOVEMBER 4, 2003 GENERAL ELECTION
PASSED AND ADOPTED THIS 10th day of S~ep~em~ser, 2003.
Attest:
City Clerk
Resolution No. 2003-25338
T:~AGENDA~2003~sepl003\consent\CANDI DATE FORU M.res.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
"~ '~City Attorney Date
CITY OF MIAMI BEACH
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Authorizing The Administration To Videotape And Air On Channel 20 The
Mayoral And Commission Candidate Presentations For The November4, 2003 General
Election.
Issue:
Shall The Administration be Authorized To Videotape And Air On Channel 20 The
Mayoral And Commission Candidate Presentations For The November 4, 2003 General
Election
Item Summary/Recommendation:
The Administration Requests the City Commission Consider The Resolution And
Candidate Presentation Guidelines And Request City Commission Guidance.
Advisory Board Recommendation:
The 2001 City Commission Community Affairs Committee.
Financial Information:
Source of Amount Account Approved
Funds: 1
2
3
4
Finance Dept. Total
City Clerk's Office Legislative Tracking:
I Robert Percher J
Sign-Offs:
Department DirectOr
ASSistant CitY CiW Manager
Manager ~/~ ~
T:~AGEN DA~2003\sepl003\consent\Candidatesforum.sum.doc
AGENDA ITEM /~/,~
To:
From:
Subject:
COMMISSION MEMORANDUM
Mayor David Dermer and Date: September 10, 2003
Members of the City Commission
Jorge M. Gonzalez
City Manager
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING THE ADMINISTRATION TO
VIDEOTAPE AND AIR ON CHANNEL 20 THE MAYORAL AND COMMISSION
CANDIDATE PRESENTATIONS FOR THE NOVEMBER 4, 2003 GENERAL
ELECTION.
ADMINISTRATION RECOMMENDATION:
Consider the Resolution and Candidate Presentation Guidelines and request City Commission guidance.
BACKGROUND:
During the 2001 General Election, the City Commission authorized the Administration to videotape and replay
on Government Channel 20 a candidate forum sponsored by a local organization.
The 2001 City Commission also referred to the Community Affairs Committee the issue of selecting two
additional forums to be taped and aired.
On September 25, 2001, the Community Affairs Committee attended by the Committee Chair Commissioner
Matti Herrera Bower, and committee members Commissioners Simon Cruz, Luis R. Garcia, Jr., and Jose
Smith, discussed the issues concerning candidate forums. The Committee was not comfortable in selecting
two additional political forums to air. It was felt that selecting only two would be unfair because other
organizations may be left out. After much discussion, the Committee recommended arranging a candidate
presentation where each candidate is given up to five minutes of airtime on Government Channel 20 to
present themselves and their platform. The City Commission approved the recommendation of the
Community Affairs Committee.
The candidate presentations were coordinated by the City Clerk's Office using the attached Candidate
Presentation Guidelines and held in the City Commission Chamber.
If the City Commission authorizes the Administration to proceed, the following Candidate Presentation
Guidelines will be followed:
T:~GENDA~2003~sep 1003\consent\candidatesforum.cm.doc
AGENDAITEM
DATE
2003 City of Miami Beach Candidate Presentation Guidelines
1. To offer the Miami Beach viewers an organized presentation, the Candidate Presentation will be taped live
and replayed on Channel 20. Important: The tape will not be edited for any reason. Once the taping
of a candidate begins, the camera will not be turned off until the candidate indicates he or she is finished,
or the five (5) minute time limit has been reached. The tape will be replayed multiple times (dates to be
scheduled and advertised).
2. In order to have an organized presentation of candidates and issues, it is important that a strict timetable
be developed and adhered too. Each candidate will be given a scheduled time slot. See attachment"A".
It is the sole responsibility of the candidate to make sure he or she is available when it's their time to
speak. Any candidate who misses their assigned time slot unfortunately will forfeit their opportunity to
present. The Administration will be given a time slot at the end of the Candidate Presentations to present
the any Voters Guide information pertaining to Special Election question(s) along with explanations in both
English and Spanish, if needed.
3. The schedule air times will be published in the news media (Miami Herald Neighbors, Sunpost, and in the
Spanish language newspapers depending on publishing dates, and on Channel 20.)
4. Candidates must check in at least 10 minutes before their assigned time slot. This will ensure an orderly
transition from candidate to candidate.
5. The time slots will be assigned in the order of the ballot: Mayor and the three commission groups (group
IV, V, and VI) and alphabetically by candidates within each of the groups. Again, it is the sole
responsibility of the candidate to be available at their designated time.
6. Before the candidates begin speaking, the moderator (to be determined) will give an introduction stating
the purpose and explaining the format of the Candidate Presentation.
7. Each candidate will be allocated up to five (5) minutes of on airtime on Channel 20. In order to maintain
equitable time for each candidate who elects to participate in the Candidate Presentation, when the
candidates five (5) minutes are up, the candidate will be cut off, even if in mid-sentence.
8. The moderator will introduce each candidate. The introduction will be limited to the Mayor or Group
Number and the name of the candidate. (Mayoral candidate X or Commission Group Y, candidate Z..
The candidate will be introduced by the name that will appear on the ballot).
9. At the conclusion of the Candidate Presentation, the Administration will provide the viewers with an
overview of any Special Election ballot questions (Voters Guide), if needed.
10. Only the candidate can speak on their behalf, not a representative.
11. No pre-recorded tapes will be used.
12. No background music, special backgrounds or special effects will be allowed.
The ,Administration recommends that the City Commission consider the resolution and
Presentation Guidelines and request City Commission guidance.
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9
10
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12
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15
16
17
18
19
Attachment "A"
Candidate Presentation Schedule
Administration's Opening statement:
Mayoral Candidates:
Group IV
Group V
Group VI
9:00 AM
Arrival Time Expected Air time
9:05 AM 9:15 AM
9:15 AM 9:25 AM
9:25 AM 9:35 AM
9:35 AM 9:45 AM
9:45 AM 9:55 AM
9:55 AM 10:05 AM
10:05 AM 10:15 AM
10:15 AM 10:25 AM
10:25 AM 10:35 AM
10:35 AM 10:45 AM
10:45 AM 10:55 AM
10:55 AM 11:05 AM
11:05 AM 11:15 AM
11:15AM 11:25 AM
11:25 AM 11:35 AM
11:35 AM 11:45 AM
11:45 AM 11:55 AM
11:55 AM 12:05 PM
12:05 PM 12:15 PM
Time Interval
between
candidates -
10 minutes
0:10
Administration - voter's guide, if necessary.
* After the qualifying period ends, time slots will be filled by each Group, alphabetically by
the candidates last name
Candidate
Arrival Interval
- 10 minutes
0:10
candidatetimel .xls