Resolution 2019-31081 RESOLUTION NO, 2019-31081
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST
AMENDMENT TO THE GENERAL FUND, ENTERPRISE FUNDS,
INTERNAL SERVICE FUNDS, AND SPECIAL REVENUE FUNDS
BUDGETS FOR FISCAL YEAR 2020.
WHEREAS, the budgets for the General Fund, Enterprise Funds, Internal Service Funds,
and Special Revenue Funds for Fiscal Year 2020 were adopted by the Mayor and City
Commission on September 25, 2019, through Resolution No. 2019-31004; and
WHEREAS, the preliminary year-end analysis for FY 2019 reveals that the General Fund
has an operating surplus pf$16,391,000 based on the City's operations; and
WHEREAS, the Administration recommends that the preliminary General Fund operating
surplus for FY 2019 be allocated as set forth in this Resolution; and
WHEREAS,$1,266,000 was set aside from the preliminary FY 2019 General Fund surplus
for encumbrances from FY 2019 for goods and/or services which had been procured, but not
received and expended at year end, and the Administration is recommending that the foregoing
amounts be carried forward and appropriated to the respective FY 2020 operating budgets; and
WHEREAS, $3,765,000 was set aside for General Fund projects that were budgeted in
FY 2019 that had not yet been expended or encumbered, and the Administration is
recommending that the foregoing amounts be carried forward and appropriated to the respective
FY 2020 operating budgets; and
WHEREAS, $2,399,000 was set aside from the preliminary FY 2019 General Fund surplus
that the Administration is recommending be carried forward and appropriated to the respective
FY 2020 operating budgets, which amount is comprised of:(i) $1,073,000 to fund the projected
impact of the new collective bargaining agreements for the Fraternal of Police (FOP) and
International Association of Firefighters (IAFF), ratified and adopted by the Mayor and City
Commission mid-year of FY 2019; (ii) a $250,000 contribution to the Homeless Trust in lieu of the
Short-Term Rental funds that were placed on hold following the Miami-Dade Circuit Court's ruling
regarding the City's short-term rental fines structure; (iii) $215,000 to provide adequate funding
for ongoing maintenance and loss-prevention activities related to the Barclay Apartments; and
(iv) $861,000 set aside as operating contingency to fund additional "one-time" studies initiated in
FY 2020 from projected FY 2019 General Fund year-end surplus; and
WHEREAS, the preliminary year-end analysis for FY 2019 reveals that the Resort Tax
Fund has an operating surplus of$489,000 based on the City's operations; and
WHEREAS, the Administration recommends that the preliminary Resort Tax Fund
operating surplus for FY 2019 be allocated as set forth in this Resolution; and
WHEREAS, $43,000 was set aside from the preliminary FY 2019 Resort Tax surplus for
encumbrances from FY 2019 for goods and/or services which had been procured, but not
received and expended at year end, and the Administration is recommending that the foregoing
amounts be carried forward and appropriated to the respective FY 2020 operating budgets; and
WHEREAS,there was$204,000 set aside in Resort Tax Fund projects that were budgeted
in FY 2019 that had not yet been expended or encumbered that the Administration is
recommending be carried forward and appropriated to the respective FY 2020 operating budgets;
and
WHEREAS, $200,000 was set aside from the preliminary FY 2019 Resort Tax surplus
that the Administration is recommending be carried forward and appropriated in FY 2020 to fund
a one-time contribution to the Miami City Ballet to cover the costs associated with the Ballet Bus
Program, professional company performances at the Colony Theatre, and Lincoln Road pop up
activations and classes as recommended by the Administration and adopted by the Mayor and City
Commission on October 30, 2019; and
WHEREAS,there was$2,607,000 in Enterprise Fund encumbrances, $977,000 in Internal
Service Fund encumbrances, and $1,485,000 in Special Revenue Fund encumbrances (not
including Resort Tax)from FY 2019 for goods or services that were procured in FY 2019, but not
yet received and expended, which the Administration also recommends be carried forward and
appropriated to the respective FY 2020 operating budgets; and
WHEREAS, there was also $3,102,000 in projects in the Enterprise Funds, $631,000 in
projects in the Internal Service Funds, and $1,657,000 in projects in the Special Revenue Funds
(not including Resort Tax) that were budgeted in FY 2019 that have not yet been expended or.
encumbered, which the Administration recommends be carried forward and appropriated to the
respective FY 2020 operating budgets; and
WHEREAS, it is recommended that $425,000 be appropriated in the Information and
Technology Special Revenue Fund in order to effectively respond to the dynamic technology
needs of the City; and
WHEREAS, it is recommended that$204,000 be appropriated in the Residential Housing
Fund to provide adequate funding for ongoing maintenance and prevention activities related to
the City's residential housing portfolio that will be funded through a transfer from the General
Fund; and
WHEREAS, it is recommended that $75,000 be appropriated in the Sustainability Fund,
consisting of amounts previously committed for for the North Beach Yard Solid Waste Reduction
Project(a project which is no longer moving forward), as recommended by the Administration and
adopted by the Mayor and City Commission on July 17, 2019, through Resolution 2019-30891;
and
WHEREAS, it is recommended that $1,425,000 be appropriated in the Beach
Renourishment Fund from the City Center Redevelopment Agency's required annual contribution,
as set forth in the Fourth Amendment to the Interlocal Agreement with Miami-Dade County,
Florida, as the foregoing beach renourishment efforts will be assumed by Miami-Dade County in
order to better maximize collective resources towards federally funded beach efforts; and
WHEREAS, it is recommended that $50,000 be appropriated for the Farewell Symphony
Event that will be held at the New World Symphony concert hall, as adopted by the Mayor and
City Commission on October 16, 2019, through Resolution 2019-31045.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that, following a duly noticed public
hearing on November 25, 2019, the Mayor and City Commission hereby adopt the First
Amendment to the FY 2020 General Fund, Enterprise Fund, Internal Service Fund, and Special
Revenue Funds budgets as set forth in this Resolution and in the attached Exhibit "A."
PASSED and ADOPTED this 25th day of November, 2019.
ATTEST:
4lber, May
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Rafa I E. Gr nado, C y1 J i 8 'yt,
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` .I;' ORP ORATED "i
V', c�,---!��. ,�r7 APPROVED AS TO
q,=,s,.•'• o�\ ' C' FORM &LANGUAGE
�•`,( L., rk, " -, &FOR EXECUTION
City Attorney ' _ \ Date
Exhibit "A"
Carryforward Carryforward
FY2020 FY 2020
•
GENERAL FUND Adopted Budget Encumbrances from Appropriations from Other Amended Budget
FY 2019 FY 2019
REVENUES
Operating Revenues .
Ad Valorem Taxes $ 184,150,000 $ 184,150,000
Ad Valorem-Capital Renewal&Replacement $ 769,000 $ 769,000
Ad Valorem-Pay-As-You-Go Capital $ 2,470,000 $ 2,470,000
Ad Valorem-Normandy Shores $ 174,000 $ 174,000
Other Taxes $ 23,995,000 $ 23,995,000
Licenses and Permits $ 30,437,000 88,000 $ 30,525,000
Intergovernmental $ 12,081,000 $ 12,081,000
Charges for Services $ 12,522,000 $ 12,522,000
Fines&Forfeits $ 1,756,000 $ 1,756,000
Interest Earnings $ 3,461,000 $ 3,461,000
Rents&Leases $ 5,959,000 $ 5,959,000
Miscellaneous $ 14,780,000 $ 14,780,000
Resort Tax Contribution $ 36,757,000 $ 36,757,000
Other Non-Operating Revenue $ 20,832,000 1,178,000 3,765,000 2,399,000 $ 28,174,000
Total General Fund $ 350,143,000 $ 1,266,000 $ 3,765,000 $ 2,399,000 $ 357,573,000
Carryforward Carryforward
FY 2020 FY 2020
Adopted Budget Encumbrances from Appropriations from Other Amended Budget
FY 2019 FY 2019
APPROPRIATIONS
Department
Mayor and Commission $ 2,500,000 $ 2,500,000
City Manager $ 4,3)14,000 $ 4,314,000
Marketing and Communications $ 2,424,000 36,000 $ 2,460,000
Office of Management and Budget $ 1,963,000 50,000 $ 2,013,000
Office of Inspector General $ 1,455,000 39,000 489,000 $ 1,983,000
Org Dev&Performance Initiative $ 1,284,000 106,000 $ 1,390,000
Finance $ 6,530,000 73,000 42,000 $ 6,645,000
Procurement $ 2,726,000 9,000 $ 2,735,000
Human Resources/Labor Relations $ 2,728,000 63,000 $ 2,791,000
City Clerk $ 1,790,000 4,000 57,000 $ 1,851,000
City Attorney $ 6,078,000 255,000 $ 6,333,000
Housing&Comm.Services $ 3,695,000 81,000 192,000 465,000 $ 4,433,000
Building $ 14,085,000 130,000 $ 14,215,000
Planning $ 5,510,000 128,000 130,000 $ 5,768,000
Environment&Sustainability $ 1,632,000 6,000 123,000 $ 1,761,000
Tourism and Cultural Development $ 3,545,000 17,000 10,000 $ 3,572,000
Economic Development $ 2,491,000 100,000 $ 2,591,000
Code Compliance $ 6,488,000 12,000 33,000 $ 6,533,000
Parks and Recreation $ 37,864,000 273,000 100,000 $ 38,237,000
Public Works $ 15,391,000 24,000 218,000 $ 15,633,000
Capital Improvement Projects $ 5,327,000 $ 5,327,000
Police $ 115,174,000 194,000 129,000 817,000 $ 116,314,000
Fire $ 90,647,000 19,000 325,000 256,000 $ 91,247,000
Citywide Accounts(incl.OperatingContingency) $ 10,227,000 266,000 1,298,000 861,000 $ 12,652,000
Subtotal General Fund $ 345,868,000 $ 1,266,000 $ 3,765,000 $ 2,399,000 $ 353,298,000
TRANSFERS
Normandy Shores $ 267,000 $ 267,000 •
Capital Renewal&Replacement $ 769,000 $ 769,000
Info&Comm Technology Fund $ 300,000 $ 300,000
Pay-As-You-Go Capital Fund $ 2,939,000 $ 2,939,000
Subtotal Transfers $ 4,275,000 $ - $ - $ - $ 4,275,000
Total General Fund $ 350,143,000 $ 1,266,000 $ 3,765,000 $ 2,399,000 $ 357,573,000
Exhibit "A"
Carryforward Carryforward
FY 2020 FY 2020
ENTERPRISE FUNDS Adopted Budget Encumbrances from Appropriations from Other Amended Budget
FY 2019 FY 2019
REVENUE/APPROPRIATIONS
Convention Center $ 30,002,000 164,000 1,361,000 $ 31,527,000
Water $ 36,915,000 1,180,000 983,000 $ 39,078,000
Sewer $ 52,415,000 803,000 23,000 $ 53,241,000
Storm Water $ 31,998,000 432,000 $ 32,430,000
Sanitation $ 22,420,000 344,000 290,000 $ 23,054,000
Parking $ 55,532,000 116,000 13,000 $ 55,661,000
Total Enterprise Funds $ 229,282,000 $ 2,607,000 $ 3,102,000 $ - $ 234,991,000
Carryforward Carryforward
INTERNAL SERVICE FUNDS FY 2020 Encumbrances from Appropriations from Other FY 2020
Adopted Budget Amended Budget
FY 2019 FY 2019
REVENUE/APPROPRIATIONS
Information Technology $ 16,848,000 455,000 75,000 $ 17,378,000
Risk Management $ 19,655,000 82,000 40,000 $ 19,777,000
Central Services $ 1,115,000 4,000 $ 1,119,000
Property Management $ 11,001,000 236,000 255,000 $ 11,492,000
Fleet Management $ 12,938,000 204,000 257,000 $ 13,399,000
Medical and Dental Insurance $ 37,367,000 $ 37,367,000
Total Internal Service Funds $ 98,924,000 $ 977,000 $ 631,000 $ - $ 100,532,000
Carryforward Carryforward
SPECIAL REVENUE FUNDS FY 2020 Encumbrances from Appropriations from Other FY 2020
Adopted Budget Amended Budget
FY 2019 FY 2019
REVENUE/APPROPRIATIONS
Education Compact $ 335,000 215,000 $ 550,000
ITTechnology Fund $ 300,000 219,000 357,000 425,000 $ 1,301,000
Residential Housing $ 839,000 204,000 $ 1,043,000
Sustainability $ 453,000 85,000 75,000 $ 613,000
Tree Preservation Fund $ 132,000 44,000 $ 176,000
Commemorative Tree Trust Fund $ 5,000 $ 5,000
Resort Tax $ 93,627,000 43,000 204,000 200,000 $ 94,074,000
Tourism&Hospitality Scholarships $ 174,000 $ 174,000
Cultural Arts Council $ 1,866,000 714,000 $ 2,580,000
Waste Haulers $ 70,000 30,000 $ 100,000
Normandy Shores Fund $ 297,000 31,000 13,000 $ 341,000
Biscayne Point Special Taxing District $ 223,000 25,000 $ 248,000
5th&Alton Garage $ 650,000 $ 650,000
7th Street Garage $ 2,891,000 $ 2,891,000
Transportation Fund $ 11,068,000 1,161,000 248,000 $ 12,477,000
People's Transportation Plan $ 4,158,000 $ 4,158,000
Police Confiscation Fund-Federal $ 280,000 $ 280,000
Police Confiscation Fund-State $ 106,000 $ 106,000
Police Unclaimed Property $ 29,000 $ 29,000
Police Crash Report Sales $ 25,000 $ 25,000
Police Training Fund $ 25,000 $ 25,000
Red Light Camera Fund $ 1,313,000 $ 1,313,000
E-911 Fund $ 603,000 $ 603,000
Domestic Violence $ 250,000 $ 250,000
Art in Public Places(AIPP) $ 21,000 $ 21,000
Beachfront Concession Initiatives $ 65,000 $ 65,000
Miami City Ballet $ 22,000 $ 22,000
Beach Renourishment $ 75,000 1,425,000 $ 1,500,000
Farewell Symphony Event $ 0 50,000 $ 50,000
Adopt-A-Bench Program $ 20,000 $ 20,000
Total Special Revenue Funds $ 119,922,000 $ 1,528,000 $ 1,861,000 $ 2,379,000 $ 125,690,000
Resolutions - R7 E
MIAMI BEI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 25, 2019
10:02 a.m. Public Hearing
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ADOPTING THE FIRST AMENDMENT TO
THE GENERAL FUND, ENTERPRISE FUNDS, INTERNAL SERVICE
FUNDS, AND SPECIAL REVENUE FUNDS BUDGETS FOR FISCAL YEAR
2020.
RECOMMENDATION
See attached Memorandum.
Applicable Area
Citywide
Is this a Resident Right to Does this item utilize G.O.
Know item? Bond Funds?
Yes No
Legislative Tracking
Management and Budget
ATTACHMENTS:
Description
D Memo- FY 2020 1st Operating Budget Amendment
❑ Resolution
❑ Ad
Page 51 of 68
MAMEEAC
City of Miami Beach, 1700 Convention Center Drive,Miami Beach, Florida 33139,www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Dan Gelber and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: November 25, 2019
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND SPECIAL REVENUE
FUNDS BUDGETS FOR FISCAL YEAR 2020.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
STRATEGIC PLAN SUPPORTED
Organizational Innovation — Ensure strong fiscal stewardship
ANALYSIS
The budgets for the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue
Funds for Fiscal Year 2020 were adopted by the Mayor and City Commission on September 25,
2019, through Resolution 2019-31004.
Section 166.241(4)(c), Florida Statutes, requires that a municipality's budget amendment must be
adopted in the same manner as its original budget.
GENERAL FUND AMENDMENT
The preliminary year-end analysis for FY 2019 shows that the General Fund has a preliminary
operating surplus of$16.4 million, or 4.6%, over the amended General Fund operating budget.
Amended Budget Preliminary
through FY 2019
General Fund Difference
September 30, I Year-End
2019 I Projected
Revenues l _ $ 352,757,000 g $ - 353,574,000 $ 817,000
Expenditures $ 352,757,000 I $ 337,183,000 $ (15,574,000)
Projected Surplusl(Shortfall) 1 $ 0 t $ 16,391,000
It is important to note that a portion of the projected FY 2019 surplus is attributed to the"freeze"that
went into effect mid-year of FY 2019. As a result of the 2019 Estimated Taxable Values and 2019
Certified Taxable Values that were reported by the Miami-Dade County Property Appraiser and
preparation for fiscal year-end,the Administration enacted a hiring freeze on June 6, 2019, as well
Page 52 of 68
First Amendment to the FY 2020 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 2
as a freeze on all City-funded travel and non-essential and non-construction expenditures, which
was anticipated to result in additional one-time savings realized at fiscal year-end.
Of the preliminary $16.4 million surplus, the Administration is recommending that $1.3 million be
carried forward into FY 2020 to fund goods and/or services that were procured in FY 2019, but not
received due to timing issues between fiscal years.
Similarly, it is recommended that $3.8 million be carried forward into FY 2020 for General Fund
projects that were originally budgeted in FY 2019, but not completed.
After accounting for the recommended carryforward encumbrances and appropriations from FY
2019 to FY 2020,the Administration recommends that the net surplus of$11.4 million be utilized as
follows:
1) Set aside $1.3 million for future Building department use based on the department's
preliminary FY 2019 surplus, subject to finalization of the audited surplus, that is restricted
for activities related to enforcement of the Florida Building Code and cannot be utilized to
balance the rest of the General Fund budget;
2) Set aside $2.4 million to fund allowable "one-time" expenditures adopted in the FY 2020
General Fund budget, as set forth by the City's amended and restated financial policies,
adopted through Resolution 2019-30954;
3) Set aside $5.3 million in order to increase the General Fund Reserves, with a goal toward
achieving the City's recently updated target of a reserve totaling 25% (from 17%) of the
General Fund budget.This set aside would increase the General Fund Reserve to 21%;
4) Carry forward$1.1 million to the respective FY 2020 operating budgets to fund the projected
impact of the new collective bargaining agreements for the Fraternal of Police (FOP) and
International Association of Firefighters (IAFF) ratified and adopted by the Mayor and City
Commission mid-year of FY 2019; and
5) Carry forward$1.3 million to FY 2020 for the additional recommended items outlined below.
Recommended One-Time Expenditures—$1,326,000
• Homeless Trust contribution in lieu of the Short-Term Rental funds that were placed on hold
following the Miami-Dade Circuit Court's ruling to strike down the City's short-term rental
fines structure: $250,000
• Funding for the Barclay Apartments to provide ongoing maintenance and loss-prevention
activities: $215,000 (of which $204,000 is proposed to be transferred to the Residential
Housing Special Revenue Fund)
• Additional General Fund contingency for one-time studies initiated in FY 2020: $861,000
FY 2019
Estimated General Fund Year-End Surplus: ( $ 16,391,000
Carryforward of FY 2019 to FY2020 Encumbrances _ (1,266,000)
Carryforward of FY2019 to FY2020 Appropriations (3,765,000)
Sub-Total ( $ 11,360,000
Set-Aside based on FY 2019 Building Operations (1,268,000)
Use of Fund Balance for One-Time Items Budgeted in FY 2020 (2,378,000)
Transfer to Reserve to Fund Additional 8% Contingency Target (5,315,000)
FOP/IAFF Collective Bargaining Agreement Impact (1,073,000)
Additional Use of FY 2019 Year End Surplus (1,326,000)
Total j $ 0
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First Amendment to the FY 2020 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 3
ENTERPRISE, INTERNAL SERVICE, AND SPECIAL REVENUE FUNDS AMENDMENT
There are $2,607,000 of encumbrances in the Enterprise Funds, $977,000 in Internal Service
Funds encumbrances, and $1,485,000 in Special Revenue Funds encumbrances (not including
Resort Tax) for FY 2019 goods and/or services that were procured, but not received, that are
recommended to be carried forward into the respective FY 2020 operating budgets.
•
Similarly, itis recommended that appropriations of$3,102,000 in the Enterprise Funds,$631,000 in
the Internal Service Funds, and $1,657,000 in the Special Revenue Funds (not including Resort
Tax)be carried forward into FY 2020 for projects that were originally budgeted in FY 2019 that have
not been completed.
Prior year appropriations fully fund these encumbrances and projects, except for the Convention
Center Fund that will require an additional appropriation from prior year fund balance.
RESORT TAX FUND AMENDMENT
Preliminary FY 2019 Resort Tax revenues are projected to be $56,000, or 0.1%, below the
amended budget, while expenditures are projected to be $545,000, or 0.6%, below the amended
budget, resulting in a preliminary surplus of $489,000 that includes a transfer of $1.9 million in
estimated excess 1% Convention Center Resort Tax funds to the Convention Center Renewal and
Replacement Fund after payment of the annual required debt service as required by Resolution No.
2012-27902.
RESORT TAX FUND
Preliminary FY 2019 ,r,
FY 2019 Amended %Actual of Over1(Under) /.-Over/(Under),•
Actuals as of Year End 0913012019 Budget Amended Budget
Projections Amende5pudget Amendedaudget
CC _
Revenues
2%Resort Tax 59,628,000 56,611,772 94.9% 59,973,000 345,000 0.6%
Mscellaneous Revenues 343,000 944,409 275.3% 1,187,000 844,000 246.1%
Transfer In from Fund Balance 1,101,000 0 0.0% 0 (1,101,000) -100.0%
1%Resort Tax(QOL) 14,421,000 13,652,065 94.7% 14,349,000 (72,000) -0.5%
Additional 1%for Convention Center 14,421,000 13,652,065 94.7% 14,349,000 (72,000) -0.5%
Total Revenues 89,914,000 84,860,310 94.4% 89,858,000 (56,000) -0.1%
Expenditures •
General Fund Contribution 35,836,000 35,836,000 100.0% 35,836,000 0 0.0%
Sanitation Fund Contribution 1,812,000 1,812,000 100.0% 1,812,000 0 0.0%
Contribution to GMCVB 6,651,000 6,984,941 105.0% 6,985,000 334,000 5.0%
Contribution to VCA 2,862,000 2,719,402 95.0% 2,882,000 20,000 0.7%
Contribution to M.Sinai 1,000,000 1,000,000 100.0% 1,000,000 0 0.0%
Other Operating/Other Uses 12,711,000 11,512,569 90.6% 12,020,000 (691,000) -5.4%
Marketing 200,000 117,833 58.9% 136,000 (64,000) -32.0%
Transfer to NB,MB,SB Capital,Transp,and Arts(QOL) 14,421,000 13,652,065 94.7% 14,349,000 (72,000) -0.5%
Addt'I 1%Cony.Center Debt Service&Cap.Ren&Repl. 14,421,000 12,454,877 86.4% 14,349,000 (72,000) -0.5%
Total Expenditures 89,914,000 86,089,687 95.7% 89,369,000 (545,000) -0.6%
Excess of Revenues Over/(Under)Expenditures 0 (1,229,377) 489,000
Of the estimated $489,000 surplus, the Administration is recommending that $43,000 be carried
forward into FY 2020 to fund goods and/or services that were procured, but not received in FY
2019, due to timing issues between fiscal years.
Similarly, it is recommended that$204,000 be carried forward into FY 2020 for Resort Tax projects
that were originally budgeted in FY 2019 that have not been completed.
After accounting for the recommended Resort Tax carryforward encumbrances and appropriations
from FY 2019 to FY 2020, the Administration recommends that the net surplus of $242,000 be
allocated as follows:
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First Amendment to the FY 2020 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 4
1) Carry forward$200,000 to fund a one-time contribution to the Miami City Ballet to cover the
costs associated with the Ballet Bus Program, professional company performances at the
Colony Theatre, and Lincoln Road pop up activations and classes as recommended by the
Administration and approved by the Mayor and City Commission on October 30, 2019; and
2) Set aside the remaining $42,000 to partially fund $1,942,000 of allowable "one-time"
expenditures in the adopted FY 2020 Resort Tax budget,as set forth by the City's amended
and restated financial policies, adopted through Resolution 2019-30954.
FY 2019
Estimated Resort Tax Year-End Surplus: $ 489,000
Carryforward of FY 2019 to FY2020 Encumbrances (43,000)
Carryforward of FY2019 to FY2020 Appropriations (204,000)
Sub-Total I $ 242,000
Additional One-Time Use of FY 2019 Year End Surplus (200,000)
Set-aside to Partially Fund One-Time Items Budgeted in FY 2020 I (42,000)
Total 1 $ 0
INFORMATION TECHNOLOGY AND COMMUNICATIONS FUND
This proposed budget amendment reflects an appropriation in the Information Technology and
Communications Fund of $425,000 from prior year projected fund balance to allow for the IT
Steering Committee to review and approve technology projects throughout the year in order to
effectively respond to the dynamic technology needs within the City.
BARCLAY APARTMENTS
To ensure proper and adequate funding of ongoing loss-prevention activities related to the City's
residential housing portfolio, this proposed budget amendment reflects an appropriation of
$204,000 in the Residential Housing Special Revenue Fund for the Barclay Apartments that will be
funded through a transfer from the General Fund.
NORTH BEACH YARD SOLID WASTE PROJECT
This proposed budget amendment reflects an appropriation in the Sustainability Fund of$75,000
from prior year fund balance for the North Beach Yard Solid Waste Reduction project at the North
Beach Yard that was recommended by the Administration and adopted by the Mayor and City
Commission on July 17, 2019, through Resolution 2019-30891.
BEACH RENOURISHMENT FUND
The Fourth Amendment to the City Center Redevelopment Agency (RDA) Interlocal Agreement
provided, among other things,that the RDA distribute to both the County and the City, beginning in
Fiscal Year 2018 and continuing until Fiscal Year 2023, a reimbursement based on each entity's
proportionate share of previous year expenses for administration, community policing, and capital
maintenance, and required that both set aside$1.5 million of the annual reimbursement for beach
renourishment that could be utilized to leverage State or Federal funding for beach renourishment
projects.
This proposed budget amendment would appropriate $1.4 million in the Beach Renourishment
Fund from the RDA's required FY 2020 contribution of$1.5 million that will be transferred to and
assumed by Miami-Dade County in order to better maximize collective resources towards federally
funded beach efforts.
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First Amendment to the FY 2020 General Fund,Enterprise, Internal Service,and Special Revenue Funds Budgets
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FAREWELL SYMPHONY EVENT
On October 16, 2019, the Mayor and City Commission adopted Resolution 2019-31045 which
authorized the City Manager to accept donations on behalf of the City for the Farewell Symphony
Event and authorizing the City Manager to make any necessary reimbursements and/or
expenditures related to the event.This proposed budget amendment would appropriate$50,000 for
this event in accordance with the Resolution adopted on October 16, 2019.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the First Amendment
to the General Fund, Enterprise Fund, Internal Service Fund, and Special Revenue Fund budgets
for FY 2020 providing for the funding of encumbrances for good and services procured, but not yet
received and expended at the end of FY 2019, projects that were budgeted in FY 2019, but not
expended or encumbered at the end of FY 2019, as well as other appropriations further detailed in
the attached Exhibit"A."
JLM/JW/TOS
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First Amendment to the FY 2020 General Fund,Enterprise,Internal Service,and Special Revenue Funds Budgets
Page 6
Exhibit "A"
Carryforward Carryforward
FY 2020 FY 2020
GENERAL FUND Encumbrances from Appropriations from Other
Adopted Budget Amended Budget
FY 2019 FY 2019
REVENUES
Operating Revenues
Ad Valorem Taxes $ 184,150,000 $ 184,150,000
Ad Valorem-Capital Renewal&Replacement $ 769,000 $ 769,000
Ad Valorem-Pay-As-You-Go Capital $ 2,470,000 $ 2,470,000
Ad Valorem-Normandy Shores $ 174,000 $ 174,000
Other Taxes $ 23,995,000 $ 23,995,000
Licenses and Permits $ 30,437,000 88,000 $ 30,525,000
Intergovernmental $ 12,081,000 $ 12,081,000
Charges for Services $ 12,522,000 $ 12,522,000
Fines&Forfeits $ 1,756,000 $ 1,756,000
Interest Earnings $ 3,461,000 $ 3,461,000
Rents&Leases $ 5,959,000 $ 5,959,000
Miscellaneous $ 14,780,000 - $ 14,780,000
Resort Tax Contribution $ 36,757,000 $ 36,757,000
Other Non-Operating Revenue $ 20,832,000 1,178,000 3,765,000 2,399,000 $ 28,174,000
Total General Fund $ 350,143,000 $ 1,266,000 $ 3,765,000 $ 2,399,000 $ 357,573,000
FY 2020 Carryforward Carryforward FY 2020
Encumbrances from Appropriations from Other
Adopted Budget Amended Budget
FY 2019 FY 2019
APPROPRIATIONS
Department
Mayor and Commission $ 2,500,000 $ 2,500,000
City Manager $ 4,314,000 $ 4,314,000
Marketing and Communications $ 2,424,000 36,000 $ 2,460,000
Office of Management and Budget $ 1,963,000 50,000 $ 2,013,000
Office of Inspector General $ 1,455,000 39,000 489,000 $ 1,983,000
Org Dev&Performance Initiative $ 1,284,000 106,000 $ 1,390,000
Finance $ 6,530,000 73,000 42,000 $ 6,645,000
Procurement $ 2,726,000 9,000 $ 2,735,000
Human Resources/Labor Relations $ 2,728,000 63,000 $ 2,791,000
City Clerk $ 1,790,000 4,000 57,000 $ 1,851,000
City Attorney $ 6,078,000 255,000 $ 6,333,000
Housing&Comm.Services $ 3,695,000 81,000 192,000 465,000 $ 4,433,000
Building $ 14,085,000 130,000 $ 14,215,000
Planning $ 5,510,000 128,000 130,000 $ 5,768,000
Environment&Sustainability $ 1,632,000 6,000 123,000 $ 1,761,000
Tourism and Cultural Development $ 3,545,000 17,000 10,000 $ 3,572,000
Economic Development $ 2,491,000 100,000 $ 2,591,000
Code Compliance $ 6,488,000 12,000 33,000 $ 6,533,000
Parks and Recreation $ 37,864,000 273,000 100,000 $ 38,237,000
Public Works $ 15,391,000 24,000 218,000 $ 15,633,000
Capital Improvement Projects $ 5,327,000 $ 5,327,000
Police $ 115,174,000 194,000 129,000 817,000 $ 116,314,000
Fire $ 90,647,000 19,000 325,000 256,000 $ 91,247,000
Citywide Accounts(incl.Operating Contingency) $ 10,227,000 266,000 1,298,000 861,000 $ 12,652,000
Subtotal General Fund $ 345,868,000 $ 1,266,000 $ 3,765,000 $ 2,399,000 $ 353,298,000
TRANSFERS
Normandy Shores $ 267,000 $ 267,000
Capital Renewal&Replacement $ 769,000 $ 769,000
Info&Comm Technology Fund $ 300,000 $ 300,000
Pay-As-You-Go Capital Fund $ 2,939,000 $ 2,939,000
Subtotal Transfers $ 4,275,000 $ - $ - $ - $ 4,275,000
Total General Fund $ 350,143,000 $ 1,266,000 $ 3,765,000 $ 2,399,000 $ 357,573,000
Page 57 of 68
First Amendment to the FY 2020 General Fund,Enterprise, Internal Service,and Special Revenue Funds Budgets
Page 7
Exhibit "A"
•
FY 2020 Carryforward Carryforward FY 2020
ENTERPRISE FUNDS Adopted Budget Encumbrances from Appropriations from Other Amended Budget
FY 2019 FY 2019
REVENUE/APPROPRIATIONS
Convention Center $ 30,002,000 164,000 1,361,000 $ 31,527,000
' Water $ 36,915,000 1,180,000 983,000 $ 39,078,000
Sewer $ 52,415,000 803,000 23,000 $ 53,241,000
Storm Water $ 31,998,000 432,000 $ 32,430,000
Sanitation $ 22,420,000 344,000 290,000 $ 23,054,000
Parking $ 55,532,000 116,000 13,000 $ 55,661,000
Total Enterprise Funds $ 229,282,000 $ 2,607,000 $ 3,102,000 $ - $ 234,991,000
Carryforward Carryforward
INTERNAL SERVICE FUNDS FY 2020 Encumbrances from Appropriations from Other FY 2020
Adopted Budget Amended Budget
FY 2019 FY 2019
REVENUE/APPROPRIATIONS
Information Technology ' $ 16,848,000 455,000 75,000 $ 17,378,000
Risk Management $ 19,655,000 82,000 40,000 $ 19,777,000
Central Services $ 1,115,000 4,000 $ 1,119,000
Property Management $ 11,001,000 236,000 255,000 $ 11,492,000
Fleet Management $ 12,938,000 204,000 257,000 $ 13,399,000
Medical and Dental Insurance $ 37,367,000 $ 37,367,000
Total Internal Service Funds $ 98,924,000 $ 977,000 $ 631,000 $ - $ 100,532,000
Carryforward Carryforward
SPECIAL REVENUE FUNDS FY 2020 Encumbrances from Appropriations from Other FY2020
Adopted Budget Amended Budget
FY 2019 FY 2019
REVENUE/APPROPRIATIONS
Education Compact $ 335,000 215,000 $ 550,000
ITTechnology Fund $ 300,000 219,000 357,000 425,000 $ 1,301,000
Residential Housing $ 839,000 204,000 $ 1,043,000
Sustainability $ 453,000 85,000 75,000 $ 613,000
Tree Preservation Fund $ 132,000 44,000 $ 176,000
Commemorative Tree Trust Fund $ 5,000 $ 5,000
Resort Tax $ 93,627,000 43,000 204,000 200,000 $ 94,074,000
Tourism&Hospitality Scholarships $ 174,000 $ 174,000
Cultural Arts Council $ 1,866,000 714,000 $ 2,580,000
Waste Haulers $ 70,000 30,000 $ 100,000
Normandy Shores Fund $ 297,000 31,000 13,000 $ 341,000
Biscayne Point Special Taxing District $ 223,000 25,000 $ 248,000
5th&Alton Garage $ 650,000 $ 650,000
7th Street Garage $ 2,891,000 $ 2,891,000
Transportation Fund $ 11,068,000 1,161,000 248,000 $ 12,477,000
People's Transportation Plan $ 4,158,000 $ 4,158,000
Police Confiscation Fund-Federal $ 280,000 $ 280,000
Police Confiscation Fund-State $ 106,000 $ 106,000
Police Unclaimed Property $ 29,000 $ 29,000
Police Crash Report Sales $ 25,000 $ 25,000
Police Training Fund $ 25,000 $ 25,000
Red Light Camera Fund $ 1,313,000 $ 1,313,000
E-911 Fund $ 603,000 $ 603,000
Domestic Violence $ 250,000 $ 250,000
Art in Public Places(AIPP) $ 21,000 $ 21,000
Beachfront Concession Initiatives $ 65,000 $ 65,000
_ Miami City Ballet $ 22,000 $ 22,000
Beach Renourishment $ 75,000 1,425,000 $ 1,500,000
Farewell Symphony Event $ 0 50,000 $ 50,000
Adopt-A-Bench Program $ 20,000 $ 20,000
Total Special Revenue Funds $ 119,922,000 $ 1,528,000 $ 1,861,000 $ 2,379,000 $ 125,690,000
Page 58 of 68
SUNDAY NOVEMBER
24NE I I NEIGHBORS I MNh9H RAL0.OM 02119
MIAMIBEACH
CITY OF MIAMI BEACH
NOTICE OF PUBLIC HEARINGS
NOVEMBER 25, 2019
NOTICE IS HEREBY given that the following public hearings will be heard by the
Mayor and City Commissioners of the City of Miami Beach, Florida, in the Commission
Chamber,Third Floor,City Hall, 1700 Convention Center Drive, Miami Beach, Florida,on
Noyem ber 25,2019,at the time listed, or as soon thereafter as the matter can be.heard:
10:01 a.m.Public Hearing
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,ADOPTING THE THIRD AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND SPECIAL REVENUE
FUNDS BUDGETS FOR FISCAL YEAR 2019. This Resolution is being heard pursuant
to§166.041 F.S and§166.241 F.S.Inquiries.may directed to the Office of Management
and Budget at 305.673.7510.
10:02 a.m.Public Hearing
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA,ADOPTING THE FIRST AMENDMENT TO THE GENERAL FUND,
ENTERPRISE FUNDS, INTERNAL SERVICE FUNDS, AND SPECIAL REVENUE
FUNDS BUDGETS FOR FISCAL YEAR 2020. This.Resolution is being heard pursuant to
• §166.041 F..S and§166.241 F.S. Inquiries may bedirected to the Office of Management
and Budget at 305.673.7510.
INTERESTED PARTIES are invited to appear at this'meeting, or be represented by an
agent,or to express their views in writing addressed to the City Commission,do the City
Clerk; 1700 Convention Center Drive, 1s`Floor, City Hall, Miami Beach, Florida 33139.
A copy of these items are available for public inspection during normal business hours
in the Office of the City Clerk, 1700 Convention Center Drive, 1st Floor, City Hall, Miami •
Beach, Florida,33139. This meeting, or any item herein, may be continued, and under
such circumstances, additional legal notice need not be provided.
Pursuant to Section 286.0105, FIa. Stat., the City hereby advises the public that if a
person decides to appeal any decision made by the City Commission with respect to any
matter considered at its meeting or its hearing, such person must ensure that a verbatim
record of the proceedings is made, which record includes the testimony, and evidence
upon which the appeal is.to be based. This notice does not constitute consent by the
City for the introduction or admission of otherwise.inadmissible or irrelevant evidence,
nor does it authorize challenges or appeals not otherwise allowed by.law.
To request this material in alternate format, sign language interpreter (five-day notice
required),information on access for persons with disabilities,and/or any accommodation
to review any document-or participate in any City-sponsored proceedings, call
305.604.2489 and•select 1 for English or 2 for Spanish, then option 6; TTY users
may call via 711 (Florida Relay Service).
Due to the.Miami Herald's advertisement deadline, Ordinances and Resolutions that
were opened and continued,denied, or withdrawn will appear in this advertisement.
Rafael E.'Granado, City Clerk,
City of Miami Beach
Ad 112519-01
•
Page 64 of 68