Loading...
9.9.19 Meeting Minutes General Note: These meeting minutes are condensed and seek to capture the overall intent of discussions as interpreted by the meeting coordinator. Each paragraph indicates the time on the audio recording where the discussion commenced during the meeting. For more detail on the discussion, please refer to the audio recording in its entirety. G.O. Bond Oversight Committee Meeting Minutes No. 9 September 19, 2019 Page 2 of 9 I. Introductions (Refer to 09.19.19 Meeting Recording on the GOB website.) Chair Karen Rivo brought the meeting to order. She introduced Mayor Dan Gelber. 0:26 Mayor Dan Gelber praised the G.O. Bond Committee and city staff. 1:50 Chair Karen Rivo had everyone introduce themselves. II. Committee Business Adoption of Meeting Minutes 4:53 Chair Karen Rivo asked if there is a motion to approve the meeting minutes from July 18th. Motion: 5:20 Marie Peter motioned to approve the July 18th minutes as presented. Laura Veitia seconded the motion. Minutes approved. Art in Public Places (AiPP) Ordinance 5:41 Maria Hernandez informed the committee that the Art in Public Places Ordinance was approved by the Commission. She explained that the next step is to create a list of all of the projects and sub projects that are in the G.O. Bond. Currently, there are about 111 projects when you include all of the breakdown projects that are in each project, which is what we call the sub projects. We are then going to designate yes or no if each one of those sub projects are entitled to have, per the ordinance, 2% allocated for Art in Public Places. This list will also be broken down by tranches and ready for our next meeting. The resolution that was presented last meeting, which included exemptions from the committee, is what was approved by Commission. III. Communications Update GOB Dashboard Live (Refer to the Project Dashboard on the GOB website.) 8:16 John Woodruff explained that we committed to being as transparent as possible to the community about projects, their status, how much money we have been spending, etc. He explained that tonight was the soft launch of the Project Dashboard, which is a tool that will now be available on the G.O. Bond website. We have looked at other cities’ websites that have recently passed a bond to see what kind of tools they are using to see if we wanted to mirror something like that. We met with our information technology department and they informed us of a new product from Microsoft which is a business intelligence tool, which can pull information from different systems. (Refer to the Project Dashboard on the GOB website.) G.O. Bond Oversight Committee Meeting Minutes No. 9 September 19, 2019 Page 3 of 9 12:51 John Woodruff introduced the Project Dashboard to the Committee. He explained the two circle graphs on the main page of the dashboard which show project activity and program expenditures. He went through a couple of projects and their sub projects. He explained how you must hover over sub projects in order for more information to pop up. 17:51 Chair Karen Rivo informed the Committee that staff has asked the members to spend time on the dashboard and give them feedback by close of business Monday, the 23rd. 19:28 Jack Glottmann said that he thinks the Dashboard is awesome. He asked what is equivalent to hovering on an iPad. 19:45 Maria Hernandez explained that the best way to navigate on an iPad is to use a stylus. She informed the committee that we are looking into ways that this dashboard can be used on the phone because it is not as interactive on the phone. 20:14 John Woodruff explained that technically the dashboard is not a website; the dashboard is embedded into the website. He said that this dashboard produces a report. GOB Report Discussion 21:19 Maria Hernandez introduced the draft report that the dashboard creates. Every project and sub project is found in the report, with the overall summary being the first page. The following 10 pages has two different charts. She asked the committee for their opinion on which chart they prefer because one chart provides the status, department responsible for the project, phase the project is in, and the anticipated end date. The other chart doesn’t have an anticipated end date, but it lists the projects in order of phases, with completed projects first, construction being second, design being third, and planning being fourth. This chart also has the department the project pertains to and the percent complete of each project. Explanation continued. 25:43 Marie Peter said that the most asked question from residents will be “When do you hope to have this project finished”. She said that leaving the anticipated end date is a must in the report. 26:19 Chair Karen Rivo asked Maria Hernandez who the report is for, the Commission or the residents. 26:31 Maria Hernandez said that this report will go to Commission as a letter or memo, but it will be available to the public as well. She pointed out the search tool on the dashboard to better navigate the page. Discussion continued. G.O. Bond Oversight Committee Meeting Minutes No. 9 September 19, 2019 Page 4 of 9 29:20 Jimmy Morales informed the Committee that at the next Commission Meeting, on September 24, there will be a hard launch of the dashboard. He asked Tonya Daniels how are we going to get the word out to the community about the dashboard. 29:33 Tonya Daniels explained that we have eblasts set up for people that are wishing to get information on the G.O. Bond. We also should send a dedicated eblast to all of our residents on the email list and will continue to post on our social media pages. There is also an icon on the city’s main page that will direct you to the G.O. Bond website. 31:45 Maria Hernandez said that she hopes the dashboard is user-friendly and that people get to see what they want to see and know everything they need to know. 32:47 Laura Veitia said it is amazing to get real time data so kudos to you guys for getting that up. 32:53 Chair Karen Rivo asked if there is a group of neighborhood association presidents to show the dashboard information to. 33:02 Tonya Daniels explained that Kevin Pulido in the Department of Marketing and Communications is the direct liaison to our HOAs and she can make sure that he sends a personal email to the group of each HOA to make sure that they all see it. 34:15 Marie Peter suggested that we provide the dashboard to PTAs because parents are involved in the community and they would like to know what projects are being done near the schools and neighborhoods. 34:29 Laura Veitia said she noticed that the city has been posting a lot on Next Door, which is a very active way that neighbors talk to each other. Ribbon Cuttings & Upcoming Groundbreakings 35:18 Allison Novack informed the Committee of the event at Soundscape Park on October 12th, where the 4K technology that the G.O. Bond funded will be utilized for the first time. She showed the Committee the article she wrote, dedicated to the G.O. Bond in the Miami Beach magazine and her most recent blog, which is posted on the GOB website. The blog post is dedicated to the streets and sidewalks projects. (Refer to the GO Blog section on the GOB website.) She motivated the Committee to navigate through the website since there have been several recent changes. IV. Public Q & A 42:35 Chair Karen Rivo opened the floor for public hearing. 42:38 Herb Frank thanked staff for all of the hard work they have been doing on the website. He sent a list of a lot of recommendations for the website, which a lot of them have been picked up. V. Quick Win Projects / Update G.O. Bond Oversight Committee Meeting Minutes No. 9 September 19, 2019 Page 5 of 9 #24 Mid Beach Beachwalk 48:00 David Martinez explained that this project is on track and in the execution stage. We are anticipating breaking ground hopefully sometime around mid-November. Through the design process we have been in communication with all of the condominiums and whatever hotels are in that area so they Are aware of the construction. Since we have not officially engaged a contractor until all of the contracts are executed, we have not sat down with them to understand their sequencing and their thoughts on how they are going to proceed. My hope is that we are going to do it by sections. 49:40 Laura Veitia asked if the beach work is going to be in the exact same spot as the boardwalk. 49:44 David Martinez answered yes. Discussion continued. #32 Palm & Hibiscus Enhancements 51:30 David Martinez explained that we are currently going through the permitting process and making some modifications to the plans. The intent is to bring this project to the October 16 Commission Meeting For an award of a JOC project. We anticipate to begin that relatively quickly in November if it gets awarded in October and it should be a 4 to 5 minute construction duration. #33 Street Tree Master Plan 52:09 Margarita Wells explained that we continue to install trees as part of our reforestation effort. The signs went up earlier this week around the north beach area and we are going to move forward with those installations. 52:32 Maria Hernandez noted that 150 trees have been planted within this program and they are ahead of schedule. #17 Polo Park 53:00 Jose Del Risco explained that we had a wonderful event at Polo Park, where they received very positive feedback. #52 LED Lighting in Parks 53:18 Jose Del Risco Explained that we are on track and ahead of schedule. #2 Collins Park 53:27 Jose Del Risco said we are ahead of schedule. We have been working with the contractor and have multiple options to consider. #4 Fairway Park 53:43 Jose Del Risco explained that it is on track but tied to the Capital Improvement Project. #3 Crespi & Stillwater Park 53:52 Jose Del Risco said they are both under construction right now. G.O. Bond Oversight Committee Meeting Minutes No. 9 September 19, 2019 Page 6 of 9 #18 Scott Rakow 54:00 Jose Del Risco explained that we are on track and are currently working with multiple vendors for the restroom renovation and the pool. #47 License Plate Readers 54:34 Captain Feldman explained that we have secured the contract and have started implementation at various locations. #57 Cameras in Entertainment District 55:00 Captain Feldman explained that we have selected a manufacturer and now we are working with our Procurement Department in order to select the best integrator. #49 Public Safety Radio System 55:41 Captain Feldman explained that we are still on track. The only delay we had was at one of the radio sites. They were not agreeable to the installation of one of the radio sites so we had to move it to 5660 Collins Ave, which is down the block. We are currently signing a lease agreement there. #56 Cameras on the Beachwalk 56:31 Captain Feldman explained that this project is subsequent to the Lummus Park Project because of the infrastructure connection that needs to happen. #53 Security in Public Spaces 56:48 Captain Feldman explained that the portable vehicle barriers have been delivered and will probably be deployed for Halloween on Lincoln Road. #26 Roof Replacement for Cultural Facilities 57:48 Adrian Morales Explained that we completed the Colony Theatre. We are currently in the process of mobilizing the Fillmore and the Miami city ballet. The Miami city ballet will be completed by the end of the calendar year. #18 Scott Rakow 58:19 Adrian Morales explain that two of the HVAC units have been replaced and the other four are coming from factory. We expect that by the middle of next month. The generator is still in design and we expect that permit to be released sometime this week. All of the other projects are moving along and on track. We are working with police regarding the security cameras. The fire alarm was set for replacement at Scott Rakow, but they had an engineer certify that The alarm has another 10 years of expectancy, so those funds can be re-allocated to another project. There will also be a savings in the roof replacement because we are still under warranty. #13 North Shore 59:36 Adrian Morales Explained that the permitting for the generator is underway. The Youth LED lighting Upgrade will wrap up in the next two weeks. G.O. Bond Oversight Committee Meeting Minutes No. 9 September 19, 2019 Page 7 of 9 #38 Street Pavement (Refer to GOB streets Progress Report on the GOB website.) 1:01:50 Rudy de la Torre referred to the map that was provided to the committee members. He explained that all of the quick wins streets have been completed, with the exception of a minor section up in the north area which has been delayed only because there is ongoing construction on those blocks and we do not want to put new pavement where it can be damaged due to construction. He explained that they have noticed a significance in savings, where they can push up the construction of future areas to 2020. He explained that 6.4 lane miles have been restored. Discussion continued. #37 Sidewalk Improvement (Refer to GOB streets Progress Report on the GOB website.) 1:08:37 Rudy de la Torre explained that we are still working on the quick wins in the South of Fifth neighborhood which has the larger concentration of deficient sidewalks. Our sidewalk quick wins are complete in the north and mid beach area. We are on schedule to complete the quick wins in the South Beach area. #19 Soundscape Tech Core 1:09:47 Maria Hernandez explained that this project is complete. #42 Traffic Calming 1:09:58 Josiel Ferrer explained that we are currently in construction. We are completing our first two speed tables on 47th Court and 6th Street. Next week we are moving forward with the striping of green on Meridian Avenue for the bike lanes. Discussion continued. VI. Previous Tranche 1 Projects Update Fire Station #1 1:14:29 David Martinez explained that on July 31st, the Commission approved the selection of the consultant that we are going to engage to design this project. We already completed negotiations with this firm and we provided all of the documentation to Procurement. The first step of the process is doing the due diligence of the site we have selected, which is the South Shore Community Center. 1:15:39 Ron Starkman asked if there has been any opposition to the selected site. 1:15:40 Eric Carpenter said he is not aware of any opposition yet. 1:15:55 Maria Hernandez said that we think we are going to go to the Historic Preservation Board on October 10th with a presentation. (Later Corrected as October 8th). G.O. Bond Oversight Committee Meeting Minutes No. 9 September 19, 2019 Page 8 of 9 1:16:32 Marie Peter asked if the consultant’s contract says how long they have to come up with the assessment. 1:16:38 David Martinez answered yes. They have about 120 days in their first phase. Discussion continued. #1 72nd St. Complex (Refer to the 72nd Street Ready Team presentation on the GOB website.) 1:21:01 David Martinez explained that we are now calling this project 72nd St. Community Center. As part of the capital budget process for adoption of the budget for next year‘s fiscal budget, Commission at first reading agreed to fund the gap that we had and also agreed to the programming. Commission asked that we increase the parking spaces to over 500 and try to find opportunities to have co-benefit between users. David Martinez continued to explain the presentation. #15 Bayshore Park (Refer to the Par 3 Bayshore Park presentation on the GOB website.) 1:31:44 David Martinez explained that at the last Commission meeting, the Commissioners voted to name the park Bayshore Park. He showed the Committee the renderings. He explained that the G.O. Bond funded sustainable and resilient features for the park. Most of the other components of the park have been designed except for these features. The principal sustainable and resilient teacher is to be able to receive storm water from the neighborhood and store it in the lake and manage it in the lake. We have been in conversations with the county regarding the design and designs have been sent to them for their review. David Martinez continued to explain the presentation. 1:39:57 Ron Starkman asked what if the County says they don’t agree that this is a good site for this kind of structure, what are our other options. 1:40:12 David Martinez explained that our next step would be to find another feature that might not be as impactful. Discussion continued. #23 Pedestrian Bridge (Refer to the Baywalk Pedestrian Bridge presentation on the GOB website.) 1:45:40 David Martinez explained that on September 16th the Design Review Board gave the project their final approval of the skin of the bridge. The permitting process will begin internally with FDOT, which can take several months. The amendment for the developers agreement went G.O. Bond Oversight Committee Meeting Minutes No. 9 September 19, 2019 Page 9 of 9 through both readings, but it has not been executed because they are waiting on pricing from the contractors. Discussion continued. #48 Police Headquarters 1:55:21 Lily Alvarez said we received approval and we are currently reviewing the documents with Legal. 1:55:38 Maria Hernandez said property management got their designer approved by Commission on September 11th. Adrian Morales will bring a schedule to our next committee meeting so that he can show a timeline and the whole scope of what they are planning to do. She reminded the Committee that the component in Tranche 3 is going to be to take out the 911 center from Police Headquarters and put it in Fire Station #1. Once that space gets vacated they will need to do the whole renovation. VII. Additional Tranche 1 Projects Update #55 Street Lighting Improvements (Refer to the Smart Street Lighting Standards presentation on the GOB website.) 1:57:36 Rudy de la Torre explained the history of the City’s lighting efforts. He explained the presentation. 2:07:58 Roy Coley explained the priority list created by the stakeholders (slide 11 of the Smart Sheet Lighting Standards presentation). He explained how we are getting to a point in lighting that we are going to have to make some really tough decisions because to fully satisfy what the police chief tells him he must have for security reasons is in contrast with the goals of environmentalists, specific to the sea turtles. Discussion continued. VIII. Public Q&A There was no one from the public. IX. Adjournment Meeting was adjourned.