Resolution 2019-31109 RESOLUTION NO 2019-31109
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
NEIGHBORHOODS/COMMUNITY AFFAIRS COMMITTEE AT ITS
SEPTEMBER 25, 2019 MEETING TO PROCEED WITH A REQUEST FOR
PROPOSALS FOR LIGHTING ENHANCEMENTS AT THE 41ST STREET
CORRIDOR.
WHEREAS, at the February 13, 2019 meeting, the Mayor and City Commission approved
a referral to the Neighborhoods/Community Affairs Committee("NCAC") regarding a motion made
by the Mayor's 41st Street Blue Ribbon Committee (the "Committee"), requesting to prioritize
lighting enhancements at the 41st Street corridor and to allocate 41st Street Quality of Life Funds
towards street lighting; and
WHEREAS, at its April 11, 2019 meeting, the Mayor's 41st Street Blue Ribbon Committee
held the discussion on lighting enhancements at the 41st street corridor, with the City's Property
Management Department presenting lighting options to the Committee that would be used for the
41st Street corridor; and
WHEREAS, the options reviewed included Light 365 by Artistic Holiday Lighting, and rope
lighting by R&D Electric, Inc.; and
WHEREAS, both vendors are registered with the City of Miami Beach and approved for
electrical and decoration services; and
WHEREAS, at the April 11, 2019 meeting, the Property Management Department
presented the Committee with the following quotes:
Light 365 R&D Electric Rope Lights
5-year warranty Yearly replacement
No maintenance cost Monthly maintenance
Total cost for 251 Palms: $675,000.00 Total cost for 251 Palms (yearly):
$154,510.00; and
WHEREAS, at its May 11, 2019 meeting, the Mayor's 41st Street Blue Ribbon Committee
further discussed the lighting on the 41st Street corridor, during which the Committee discarded
the R&D electric rope lighting option and decided to pursue a pilot program with Artistic Holiday
for Light 365; and
WHEREAS, at its July 23, 2019 meeting, the Mayor's 41st Street Blue Ribbon Committee
passed a motion to install Light 365 at every other palm from Prairie Avenue to Royal Palm
Avenue, for a total of 11 palms, as part of a pilot program with the City's vendor Artistic Holiday;
and
WHEREAS, the lighting pilot program was installed at the 41st Street corridor three weeks
later by City staff, including temporary electrical connections in order to assess the brightness
and quality of the lights; and
WHEREAS, at its September 25, 2019 meeting, the NCAC discussed the lighting options
presented and concluded that the rope lighting was dated and did not create the ambiance they
were attempting to achieve with the master plan, and recommended to proceed with a Request
for Proposals ("RFP"); and
WHEREAS, since the last NCAC meeting, City vendor R&D Electric, Inc. has provided a
revised proposal for the wrapping of 251 palms along the 41st Street corridor with LED
expandable year-round lighting, for an installation cost of$380,708.31 and a yearly maintenance
fee of$23,004.00 for a total cost of$403,712.31 for the first year and $23,004.00 each additional
year.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the Neighborhoods/Community Affairs
Committee at its September 25, 2019 meeting to proceed with a Request for Proposals for lighting
enhancements at the 41st Street corridor.
PASSED and ADOPTED this if day of December, 2019.
ATTEST:
Dan Gelber, Mayor '-.
Ihlrq
afael E. Granado, City Clerk
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..HCORP ORATED,••
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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City Attorney Date
Resolutions -R7 J
MIAMI BEACH
COMMISSION MEMORANDUM
TO: Honorable Mayor and Members of the City Commission
FROM: Jimmy L. Morales, City Manager
DATE: December 11, 2019
SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF
THE NEIGHBORHOODS/COMMUNITY AFFAIRS COMMITTEE AT ITS
SEPTEMBER 25, 2019 MEETING TO PROCEED WITH A REQUEST FOR
PROPOSALS FOR LIGHTING ENHANCEMENTS AT THE 41ST STREET
CORRIDOR.
RECOMMENDATION
The following is presented to the members of the City Commission for consideration and to
provide direction on new proposal received.
BACKGROUND/HISTORY
At its February 13, 2019 meeting, the City Commission approved a referral to the
Neighborhoods/Community Affairs Committee (NCAC) regarding a motion made by the
Mayor's 41st Street Blue Ribbon Committee, requesting to prioritize lighting enhancements at
their corridor and to allocate 41st Street Quality of Life Funds towards street lighting.
At its April 11, 2019 meeting, the Mayor's 41st Street Blue Ribbon Committee heard the
discussion on lighting enhancements at the 41st street corridor. The City's Property
Management Department presented lighting options to the Committee that would be used
for the 41st Street corridor as requested by the Committee.
The options reviewed included Light 365 by Artistic Holiday Lighting and rope lighting by R&D
Electric, Inc. These are two vendors registered with the City of Miami Beach and approved for
electrical and decoration services. The Property Management Department presented. the
following quotes by the vendors:
Light 365 R&D Electric Rope Lights
5-year warranty Yearly replacement
No maintenance cost Monthly maintenance
Total cost for 251 $ 675,000.00 Total cost for 251 Palms $ 154,510.00
Palms: (yearly):
At its May 11, 2019 meeting, the Mayor's 41st Street Blue Ribbon Committee brought back the
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lighting on the 41st street corridor item for further discussion. At the meeting, the Committee
discarded the R&D rope lighting option and decided to pursue a pilot program with Artistic
• Holiday for Light 365. ••
At its July 23, 2019 meeting, the Mayor's 41st Street Blue Ribbon Committee passed a motion
to install Light 365 at every other palm from Prairie Avenue to Royal Palm Avenue, for a total of
11 palms, as part of a pilot program with he City's vendor Artistic Holiday. The lighting pilot
program was installed at the corridor three weeks later by City staff, including temporary
electrical connections in order to assess the brightness and quality of the lights.
On September 25, 2019, the Neighborhoods/Community Affairs Committee (NCAC)
discussed the options presented and concluded that the rope lighting was dated and did not
create the ambiance they were attempting to achieve with the master plan. The Committee
recommended to proceed with a Request for Proposal (RFP) and to bring it to the City
Commission for approval.
CURRENT STATUS
Since the last NCAC Committee meeting, City vendor R&D Electric, Inc. has provided a
revised proposal for the wrapping of 251 palms along the 41st Street corridor with LED
expandable year-round lighting, for an installation cost of$380,708.31 and a yearly maintenance
fee of $23,004.00 for a total cost of $403,712.31 for the first year and $23,004.00 each
additional year.
Applicable Area
North Beach
Is this a Resident Right to Does this item utilize G.O.
Know item? Bond Funds?
Yes No
Legislative Tracking
Public Works
Sponsor
Commissioner Steven Meiner
ATTACHMENTS:
Description
o R&D Electric Inc. Proposal
Page 528 of 784
•
i447 48 Streef
.w:. ELECTRICAL ENGINEERS raramr,tryc id a 33166
' ELECTRICAL CONTRACTORS Phone:(305)403.7841
e t t•.,t r*c.a..t Fac (305)403-7842
www.RDElectrlc%c com
PROJECT:41 Street Palm Tree LIGHTING EC13001534
Palm Lighting wrapping 3/19/2019
Revision.12/6/2019
item Description Unit Qty Unit Price. Total
Initial Installation
LABOR(HR) 2465 $ 45.00. $ 110,925.00
Wrap around palm trees using"LED Expandable:Year
Police(HR) 210 $
60.00 $ 12,600.00
1 Round LED lights". (not rope lights).Esitimated number of MATL(LS) 4267 $ 41.00 $ 174,947.00
palm trees is 251. Each Tree takes 17 sets of cords. TAX on material only(7%) $ 12,246.29
MARKUP on material only(10%) $ 17,494.70
subtotal: $ 328,212.99
Power Requirement
LABOR(HR) 544 $ 45.00 $ 24,480.00
Police(HR) 272 $ 60.00 $ 16,320.00
2 Provide GFCI receptacles at each pole. MAIL(LS) 68 $ 147.00 $ 9,996.00
TAX on material only(7%) $ 699.72
MARKUP on material only(10%) $ 999.60
subtotal: $ 52,495.32
Monthly Patrol anti Maintenance " ss', �.'_'..
LABOR(HR) 40 $ 45.00 $ 1,800.00
MAIL(LS) 1 $ 100.00 $ 100.00
2 Maintenance. Provide monthly maintenance to GFIs
TAX on material.only(7%) $ 7.00
MARKUP on material only(10%). $ 10.00
Monthly Cost: $ 1,917.00
Yearly maintenance: $ 23,004.00
TOTAL: $ 403,712.31
Warranty.
1 Year Manufacturer Warranty on lights. Manufactures do not offer more than 1 year on these lights.
NOTE:
IS-LUMP SUM EA-EACH
Replacement of lights at each palm tree after warrany has expired will be at a cost of 51,230.00.
Rafael Echarri
Page 529 of 784